Peralta Community College District
District Education Committee
9-12
Date of Meeting:
Present:
Chair/Co-Chair:
Guests:
Facilitator/Recorder:
Absent:
Agenda Item
April 17, 2015
JBielanski, FBourgoin, ACedillo, AEsquivel-Swinson, MGoldstein, DHankins, BLove, CMadlock, CMcLean, AMcMurdo, TMoore, ROlive, MOrkin, TPark, DPetrilli,
LSanford, CSmith, KvanPutten, TWalton
Mike Orkin, Joseph Bielanski
KEngel, EGravenberg, RHolmes
Linda Sanford, MaryBeth Benvenutti
PArmstead, DBajrami, MBBenvenutti, JBlake, EBugg, LCelhay, MChen, LCook, MJones, TKaras, JLowood, JMears, FShah, TSingh, TVo
Strategic Planning
Decisions
Committee
Discussion
Follow-up
Goal and/or
(Shared Agreement/
Goal
Action
Institutional
Resolved or Unresolved}
Objective
Meeting Called
to Order
Waiting for quorum. Started @ 9:23.
I. Agenda Review
II. Review of Minutes
2. Monitor, analyze
III. Enrollment
Management Update and make
recommendations
Deputy Chancellor
regarding student
Gravenberg
success in completion
of degrees and
certificates.
Adopt agenda. Confirmed.
Adopted. 3 abstained.
In order to formulate something that is
more comprehensive, we have moved
the date of the retreat. Hope to achieve is
to meet our targets for next year. We are
behind in terms of enrollment target;
down 900 FTES.
We have to be more aggressive next
year. Retention is the key to any
enrollment plan. A lot of new money,
how do we leverage it appropriately.
If we have to look at the total impact,
look at housing. Maybe a bond to build
housing on the campus. Link all these
things together.
We have to revisit the BAM model.
Look at what has worked in the past.
Proposed format of our plan for next
year is to kick this off with a half day
session at the August summit. Look at
what the campuses are doing to achieve
those targets in terms of enrollment
management strategies. Thereafter,
6- 8 half day sessions. Topics include
3. Monitor, analyze
and make
recommendations
regarding student
success in
completion of
transfer ready and
Basic Skills
Curriculum.
A.2. Student
Success
A.3. Student
Success
C.1. Student
Success
C.2 Student
Success
PowerPoint in
the DropBox.
Dr. Orkin is
putting the
numbers
together of the
impact for
retention for
the next board
meeting.
ensuring we integrate our resources
more effectively, possible coordinating
structures, appoint an enrollment
management steering committee, look at
outside resources.
Questions:
Do the colleges have plans? No. short
term strategies. We are led by people
who have no ties to the community, this
has impact. If we improve our retention
by 15 – 20% the enrollment crisis goes
away. We have to look at how we are
doing business.
Has steering committee been composed?
No. In process of getting input.
What are the numbers of the impact for
retention? This is needed to give us a
sense of where we need to do the work?
Dr. Orkin is putting that together for the
next board meeting.
Retention is tied to completion. If the
persistence rate were to go up 5%, this
could be predictive data.
Consider in the plan, loss of fee waivers,
coming up as part of the SSSP. Fall ‘15
we need to start keeping track of
students no longer eligible to receive the
BOG fee waiver. How many students
will be affected?
We need to have faculty, counselors,
others from the colleges involved. We
have to overcome the competition.
You cannot bring people in who have no
friends in the community.
Now have a quorum 9:50.
IV. SSSP Update
4. Monitor, analyze
and make
A.2. Student
Success
It was recommended we develop a
process to inform students that they are
Linda Sanford
will make sure
Motion: Include
counselors early in the
AVC Esquvil-Swinson
recommendations
regarding students’
completion of SSSP
core activities
C.1. Student
Success
C.2 Student
Success
on academic probation. We have a draft
proposal. Hope to go out for Fall
semesters.
Funds approved for counselors
instructional videos in the use of
academic advising. Evaluators at
colleges will use it.
Working with Lasana to come up with a
proposal for IT to come up with an Early
Alert System. Create a manual process,
and do a pilot with a handful of faculty.
Working group that is faculty, teaching
faculty from each of the colleges.
Collecting data and doing research
before we meet with your group, with
teachers and counselors.
One of the issues is that PeopleSoft has
a nonfunctional customization that does
this, if it is active. We decided to do was
have this faculty group provide a list of
functionality issues that they would have
PeopleSoft do. Lasana is interfacing
with IT.
Early Alert is in PeopleSoft now. We’ve
asked for Lasana to give us the
requirements. All these alerts have a
window; we need to know who it goes
to, requirements. Once you tell us what
you want we can build it.
Requirement that forces faculty to let us
know that students need to be contacted.
Identify a uniform method of notifying
when students are in trouble. Grades,
attendance.
Mid-term is too late for early alert. What
is the structure to be meaningful? Who
is going to be using it? Until we decide
who is using it and how it will be going
to be used, it’s ridiculous.
there is
Early Alert development
communication process.
to BCC and
Passed Unanimously
COA have
them send the
names to Adela
EsquivelSwinson.
If we don’t know what faculty what the
next step, how do we interact with the
students once the alert has been
registered?
Several ways and levels to do early alert.
Still in developmental stages. All of
these recommendations will go to a
counselor, counselor refers them to
tutoring, loop will be closed another
screen where the counselor will check
the box. This is an outline.
Faculty includes counselors. If the
instructor is not doing anything with the
student other than checking a box. What
has the instructor told? Should start with
the instructor. Include faculty and
counselors working together.
The faculty Cleavon Smith, Jenny
Lowood, Mickey Elvin, Fred Bourgoin.
There our 5-6 instructors. We are
making a recommendation, guided by
faculty.
In the past there was no incentive to
follow up with the students. Now with
SSSP there are funds to follow up with
the students.
Some schools have a retention specialist.
Going to be a specific person with early
alert training. Part of being an instructor
is talking to the student.
Please honor our suggestion about
including counselor early in the early
alert development process. Seconded.
Who makes the appointments? Two
appointments were made by DAS. Any
volunteers from this committee? Ann
AMcMurdo.
Take back to counseling faculty at
campuses.
Carlos will take it to the Merritt faculty,
Ann McMurdo from Laney, Rochelle
Olive will take to Alameda Valerie,
Cary, Jamar, Amy Lee and Toni Cook.
BCC Ali Young and Susan Truong, May
Chen is the dean. Linda will make sure
there is communication to BCC and
COA have them send the names to
Adela.
V. CPT Grant, AB86
Adult
Education
Regional Planning,
and CTE
Marketing Strategy
Update
7. Monitor, analyze
and make
recommendations
regarding the Career
Pathway Trust Grant
and AB86 Adult
Education Regional
Planning
Director Engel
2. Monitor, analyze
and make
recommendations
regarding student
success in completion
of degrees and
certificates.
B.2. Partnerships AB86 Adult Education updates:
A.2. Student
Success
A.3. Student
Success
C.2 Student
Success
K-12 were given permission to flex
Adult Ed funding and redirected them to
serving youths.
2012 LAO report found the
responsibility for Adult Ed has been
unclear for decades with an overly broad
mission.
Response in 2013 Govern Brown
eliminates adult schools and gave it all
to the colleges. 2014 Peralta formed a
consortium with USDs. Final plan
submitted and in the DropBox.
Across the 72 regions there is still
inadequate academic, social and
financial support for students.
State response $500 million going to K12 adult schools.
AB173 requires CDE and CCCCO to
clean up their act.
Peralta Regional Plan Goals are in the
DropBox.
Increase enrollment, SSSP, Basic Skills,
Career Pathways, and English-Language
Learners.
Questions: How are these people going
to know that we are available to do this?
In our plan to create a Peralta
partnership with the adult schools. The
Motion: CTE
subcommittee should
make a recommendation
as to the design team
regarding the CTE
pathways. Passed. 1
Abstention.
Motion: PEAC (Peralta
ESL Advisory
Committee) be the
designated body to
create an English
language learner design
team. Passed
Unanimously.
Motion: Hire a
coordinator to spend the
money before it goes
back. Grant funded half
time position. Passed
unanimously.
Motion: DEC is
requesting information
on the composition of
the design team. Passed
unanimously.
ideal is the student is enrolled in a
program.
Where does the adult school live?
Historically they’ve been housed in high
schools, traditionally there was an
overlap. A lot of the former sites have to
been maintained so facilities are a major
issue going forward.
Next steps:
 Create CTE pathway design
teams Focus on 4-5 pathways
 Cohort-based
 Contextualize math and English
 Integrate GED completion
 Align assessments, enrollment,
& student supports
How we going to create design teams
and determine what the 4-5 pathways
will be?
Looking at existing career advancement
academy and expanding on that.
Composition we are bringing that for
your input. Anticipate the $1.5 million
in stipends.
The 4 lead faculty have been working
extra service.
We want to communicate a clear
pipeline; those instructors/counselors
can speak to that program leading to
something, an intentionally designed
pathway. At what point do the
community college faculty/counselors
start making their presence at the adult
school? At some point we need to go
there to make those relationships.
We want to create an English Language
Learner Design Team.
Create a Consortium System “Design
Team”.
Hire a Consortium Coordinator, at least
half time to help staff facilitate the work
of the Design Teams. Steps are
concurrent.
Peralta ESL advisory committee.
ESL want to ensure offering classes in
certain neighborhoods. Delivering
courses where people live.
We have about $45,000 some salary
saving can roll over. Hoping to use to
hire the consortium coordinator.
Expecting to get 1million to 1.5 million.
Our anticipation that this position should
continue at least as a half time position.
Coordinator hired before the team is
created. How would we coordinate these
design teams? Not been created. We
have to decide our team, both
administrative and faculty. Take existing
programs, need someone there to ensure
work is occurring. This is inner
segmental, after a year of planning these
are the areas that we feel need to be
addressed. How do we make these
things happen? Data sharing will be
extremely difficult. Facilities question
will not be resolved in a couple of
months.
DEC make suggestions from Peralta
who should be involved.
We find a way to get buy in from DFC
as to how these will be addressed.
How are appointments made to
consortium system “Design Team”? The
facility committee should be informed.
They are the body; engage the DFC on
how that will be addressed. I would like
VI. Distance
Education
Committee
Update
Interim AVC Sanford
to see the makeup of this committee.
What is te proposed structure to this
design team?
AB86 working group could make a
recommendation on how we could
comprise the design team.
Request a report on how they will chose
the design team and who that will be?
Composition of the design team. Time
sensitive. Endorse creating a design
team.
Within the concept of career concepts
trust, MOU dual enrollment in DropBox
draft. Feedback on draft by April 27.
MOU allows course by course
negotiations with the high schools.
Peralta gets the FTES, we provide the
books. How are the students assessed for
these classes? In the MOU to be
negotiated. The answers that are most
important have not been negotiated.
Asking for feedback on this MOU draft
in DropBox.
2. Monitor, analyze
A.2. Student
This body was responsible for a Dist Ed
and make
Success
committee, revisions to the charge is
recommendations
included. The committee has convened
regarding student
A.3. Student
twice and reported back to the DAS and
success in completion Success
now reporting to you. The minutes form
of degrees and
face to face meeting included. Now
certificates.
C.1. Student
there is a Distance Ed committee
Success
webpage. The intention is to provide
3. Monitor, analyze
DAS and DEC a template for a Distant
and make
C.2 Student
Ed plan by this semester. We are
recommendations
Success
meeting next Monday to solidify all the
regarding student
success in completion D. 3 Institutional components in a Distance Ed plan.
of transfer ready and Effectiveness
Someway to identify the person taking
Basic Skills
the class actually exists. Group Online
Curriculum.
Education that is developing a system.
5. Monitor, analyze
We don’t have standards in place for
and make
recommendations
regarding student
success in achieving
learning outcomes at
the course, program
and institutional
level.
VII. Other Info
Interim AVC Sanford
2. Monitor, analyze
and make
recommendations
regarding student
success in
completion of
degrees and
certificates.
3. Monitor, analyze
and make
recommendations
regarding student
success in
completion of
transfer ready and
Basic Skills
Curriculum.
course content. The State is saying that
we have to have standards.
A.2. Student
Success
A.3. Student
Success
C.1. Student
Success
C.2 Student
Success
Information in your DropBox from the
State system. They are trying to provide
additional support to the community
colleges. This is the direction that the
state office is going for providing
additional support. Initially will be for
SSSP component.
A task force to track this ensuring that
we are doing what we need to do.
The SSSP task has been to address some
of these issues.
Common assessment initiative and on
line assessment initiative.
We can be an early adopter. This is what
is happening that we need to be
informed about, things are changing
quickly. Suggest that we bring this up
again because work needs to be done.
Next Meeting: May 8, 2015
from 9 a.m. – Noon
Adjournment
Minutes taken by: Laura Leon-Maurice
12:00