Mandatory Review of Māori Governance Qualifications
Governance Group Minutes
Wednesday 29 August 2012
Wellington International Airport Conference Centre
Present
Keri-Anne Stephens, Linda Te Aho, Naomi Aporo, Neville King, Victor Main
NZQA - David More, Dinah Paenga, Emmett Isaac, Tui March, Whitney Nuku
Te Wānanga o Aotearoa – Kelly Tauroa, Merepaea Dunn
Apologies
1
Karakia/Mihimihi
1.1
2
David opened the Hui with Karakia. Linda then welcomed those in attendance.
Previous Minutes of Meeting – 9 August 2012
2.1
Action 1
3
Murray McGregor
Matters arising from the minutes:
Merepaea still to contact Te Whare Wānanga o Awanuiarangi regarding if they
wish to review their Certificate of Local Governance.
Merepaea to contact Te Whare Wānanga o Awanuiarangi to see if they wish
to review their certificate: Certificate of Local Governance [Ref: AW1230], as
part of this review.
Review Plan
3.1
Consensus that everyone was in agreement with the essence of the kōrero
regarding Tikanga, Values, and Principles.
3.2
Risk register explained. If any risks or conflicts of interests are identified they
are to be emailed to Dinah who will update the Risk Register.
3.3
Revision of timelines. It was agreed that to enable a thorough consultative
process that some timeframes and deliverables may require amendment.
3.4
Governance Group Terms of Reference
Discussion concluded that:
- The Governance group can select/appoint qualification developer/s.
- Confirmation of meeting minutes will be by email, notified in the subject line,
with member `To Do’ actions detailed.
- Minutes will be published on website once confirmed.
Agreement to adopt the Governance Group Terms of Reference
Moved – Naomi
Seconded – Victor
1
3.5
Working Group Terms of Reference
Discussion concluded that:
- The language and structure be revised to ensure consistency with
timeframes and deliverables, the Governance Group Terms of Reference
and the Review plan (Project team to action).
- Working group Hui will be facilitated by the project team.
- The Governance Group where possible will be available to meet with the
Working group when they meet.
- The Governance group to consider an appropriate whakataukī/whakatauāki
for the Working group.
Action 10
Dinah to update Risk Register
Action 12
The Working Group Terms of Reference language and structure be revised
to ensure consistency with timeframes and deliverables, the Governance
Group Terms of Reference and the Review plan (Project team to action).
Action 13
The Governance group to consider an appropriate whakataukī/whakatauāki
for the Working group.
4
Communication Plan
4.1
Action 14
5
Tui gave an overview of the communications plan.
Agreement that:
- Key dates, messages, milestones will be flagged by email.
- Stakeholder lists re-formatted into priority sections with associated `drop
down’ menus for each section.
- If any potential risks are identified, mitigating factors are actioned.
- Preliminary plan is `on track’, action comprehensive communications plan.
Whitney to complete comprehensive communications plan.
Needs Analysis
5.1
David presented a summary of the key findings from the review survey.
Agreement that:
- David continues research with Māori Land Court trust entities.
- That the recommendations be accepted excluding recommendation 2.
- Recommendation 2 is removed.
- A summary of the review will be available if requested after names had
been removed.
Action 15
David and Emmett to contact/meet with Māori Land Court to continue research re
Māori Land Court trust entities.
Action 16
A summary of the review will be available if requested after names had been
removed. David to commence action then distribute to project team for review.
6
The Landscape of the Future Qualifications
6.1
Dinah lead discussion on `What skills and knowledge are needed for Māori
Governors/Trustees’? Then worked in two groups and fed back key points.
2
General consensus from both groups that there would be graduated levels of
skills, knowledge, and experience from entry level governors to experienced
governors in the areas of:
- Tikanga, Te Reo, Values.
- Relationship Management.
- Strategic Planning.
- Asset Management.
- Legal and Practice.
7
Draft Qualifications and landscape
7.1
Merepaea lead discussion on `The future landscape of qualifications’.
- What will be needed?
- What is the need demonstrating?
It was outlined that there was an identified need for:
- Block course type training schemes.
- A middle level certificate – perhaps at Level 4 incorporating components of
Level 3.
- A diploma – at Level 5 or 6.
Further discussion proposed training kaupapa could include:
- Kotahitanga – `Governance 101’.
- Whanaungatanga – Relationship management, communication.
- Pono/Tika – Legal and ethical responsibilities.
- Kaitiakitanga – Asset and financial management.
- Rangatiratanga – Leadership, Governance, Management, Strategy,
Reporting.
Permeating through all sections will `naturally’ be Tikanga, Te Reo, Values, and
Āhurutanga (Risk mitigation).
8
9
Schedule of future meetings
8.1
Next Governance Group meeting will be 17 October 2012 in Hamilton
8.2
The Working Group meeting will be 1 and 2 of October in Hamilton
Karakia whakamutunga
9.1
Neville concluded the meeting with Karakia.
3
GOVERNANCE GROUP ACTION POINTS 2012
Action
#
Hui date
Minute
Ref
Action
Who
By When
Status
Merepaea
29/8/12
Open
01
9/8/12
5.2
Contact Te Whare Wānanga o Awanuiarangi to see
if they wish to review their certificate: Certificate of
Local Governance [Ref: AW1230], as part of this
review.
10
29/8/12
3.2
Update Risk Register as required.
Dinah
ASAP
Ongoing
5.1
A summary of the review will be available if
requested after names have been removed.
Distribute to Project Team for review OR to those
who completed the survey
David
ASAP
Open
Up-load executive summary of the survey to the
website
MQS
ASAP
Open
Action
Who
By
When
Status
NZQA,
TWOA
ASAP
Closed
ASAP
Closed
29/8/12
Closed
29/8/12
Closed
29/8/12
Closed
29/8/12
Closed
ASAP
Closed
ASAP
Closed
ASAP
Closed
ASAP
Closed
ASAP
Closed
16
29/8/12
17
29/8/12
GOVERNANCE GROUP ACTION POINTS 2012 - CLOSED
Action
#
Hui date
Minute
Ref
02
9/8/12
6.3
NZQA and Te Wananga o Aotearoa to provide
respective stakeholder lists to amalgamate for
consultation for the duration of the Māori
Governance qualifications review.
03
9/8/12
7.1
NZQA to update the website with the new close off
date for the Survey – 27 August 2012
Project
team
04
9/8/12
8.1
Review plan to be added as an agenda item for the
next hui
Dinah
05
9/8/12
9.1
Communications Plan to be added as an agenda
item for the next hui
Dinah
06
9/8/12
10.1
Working Group Terms of reference to be added as
an agenda item for the next hui
Dinah
07
9/8/12
11.1
Landscape to be added as an agenda item for the
next hui
Dinah
08
9/8/12
Level descriptors will be sent to GG members to aid
in the discussion about qualifications
Dinah
9/8/12
Create a Risk register to be tabled at the next GG
and to be incorporated into the review plan and
updated on a regular basis
GG
09
11
29/8/12
Up-load the minutes to the website
MQS
12
29/8/12
3.5
The Working Group Terms of Reference language
and structure be revised to ensure consistency with
timeframes and deliverables, the Governance Group
Terms of Reference and the Review plan.
Project
Team
13
29/8/12
3.5
Consider an appropriate whakataukī/whakatauāki for
the Working group TOR.
GG
14
29/8/12
4.1
Complete comprehensive communications plan
Whitney
ASAP
Closed
15
29/8/12
5.1
Contact/meet with Māori Land Court to continue
research re Māori Land Court trust entities.
David,
Emmet
ASAP
Closed
4
APPENDICIES:
New Entrant
Understanding that the values and
Experienced
tikanga permeate all aspects of
governance role and responsibilities.
Understanding the
TE REO
Leader in tikanga.
Tikanga and values
Providing guidance
of the group.
and thought
leadership.
Basic meeting
TIKANGA
Protocols.
Understanding the
RELATIONSHIP
need to get to grips
MANAGEMENT
Lead and develop
communications plans
with the different
actively manage
kinds of relationship/
relationships with
stakeholders.
Stakeholders.
Knowing basic
Active management
components of a
mitigation of
Comms. Plan.
relationship risks.
Able to identify
and escalate/flag
basic relationship
media risks.
Understanding the
STRATEGIC
difference in need
PLANNING
and application of a
long term strategy
and a business plan.
Able to lead
development of
strategic plan and
business plan
(annual 3-5 yr etc)
5
Understanding what
assets are.
ASSET
MANAGEMENT
Understanding what an
asset management
plan is.
Understanding
relationships of asset
and financial statements
(cash flow, St F. Position).
Collective:
Understanding collective
responsibilities. Basic meeting
LEGAL
&
PRACTICE
Active application
of legal responsibilities
in trust deed.
protocols. Understanding
different types of entities.
Individual:
Understanding personal liability.
Understanding what basic core
documents look like.
What is a conflict of interest?
6
Entry Level
Experienced
Governance


Governance




Roles and Responsibilities – Te āhurutanga
Knowledge of the Trust and its purpose/vision

Basic financial literacy – knowing how to read a
financial statement

Critical analysis at the higher level
Financial Skills
WHANAUNGATANGA/TIKA/PONO
Te Reo me ōna Tikanga
Whanaungatanga
Whakapapa/kōrero
TE TIRITI O WAITANGI



Leadership
WHAKAPAPA/TIKANGA
Leadership
Legal literacy
Conflicts of interest
Policy and reporting
Social/cultural/economic benefits for beneficiaries
Being competent and proficient in Te ao Māori and
Te ao Pākeha



Succession planning
Whānau, hapū, iwi engagement
Negotiating skills
Financial Skills



Risk management and investment
Asset management
Profit & loss statements – analysing and interpreting
Audit
Management

Knowing the difference between governance and
management

Application of management e.g Marae Committee
Management
Operations:
- Human Resources
- Services
- Planning
- Systems
D:\401282429.doc
Whakapapa
Understanding risk – financial and nonfinancial
Te Tiriti o Waitangi
Te Reo Māori mē ōna Tikanga
PR & Media
Financial Skills
Negotiating Skills
Relationship
management/Communications
Skills & knowledge needed
for Māori Governors/Trustees
Strategic planning
Vision (integration)
Project Management
Legal responsibilities
Leadership
Governance reporting
Collective vs. individual
Employer/HR responsibilities
Asset Management
D:\401282429.doc
Whole Group analysis and fine-tuning of the initial Brainstorm:
Middle Qualification
Higher Level Governance
Lower Level Governance
Certificate
Diploma
Training Schemes
(Block Courses)
UNDERSTANDING
APPLICATION
Kaitiakitanga, Manaakitanga, Pukengatanga, Rangatiratanga, Whanaungatanga,
Tūrangawaewae, Te Reo, Tikanga
Relationship
Management
Relationship
Management
Strategic Planning
Governance and
Management (Risk)
Leadership
Governance
General Management
Asset Management
Asset and Financial
Management (Risk)
Financial Skills
Legal and ethical
responsibilities
Legal and ethical
responsibilities
Leadership
Governance 101
D:\401282429.doc
Māori Governance Qualification Landscape
Kotahitanga
- Governance 101
Whanaungatanga
- Relationship
Training
Schemes
Certificate/s
Diploma/s
- Management/Comms
- Risk
Pono/Tika
- Legal and ethical risk
responsibilities
Kaitiakitanga
- Asset and financial
risk management
Rangatiratanga
- Leadership,
- Governance,
- Management/ Strategy
and Risk.
D:\401282429.doc
Training
Schemes
developed
by
Providers
Qualification details
to be developed by
the Working Group.