Cognos
Report Request Form Instructions
The Cognos Report Request Form provides the BI Team with the requirements necessary to create or
modify a Cognos report. Being detailed and specific in your request will allow us to provide you with the
information that you need in a complete and timely manner. We may need to contact you or schedule a
meeting with you to review and/or clarify the report requirements or changes you are requesting.
Please feel free to email the BI Team if you have any questions or need assistance in completing the
report request form.
Please allow a minimum of 7 to 10 business days to complete the report request. Depending on the
complexity of the request, we may require more time to deliver the report.
**Your request will be recorded and submitted to the BI Team. The team determines priority and
responsibility for all requests. Note: in some cases the report request may be referred to a Report
Writer from your department.
Once you have completed the form click on File then Save & Send to save a copy of the form for your
records and send to the request as an attachment to IRTHELP@stthomas.edu and the
IRTBITEAM@stthomas.edu
Below are some tips for completing steps 3 through 9 in Detail Sections 2 or 3 of the report request.
Title for New Report
Create a title that is meaningful and provides an accurate description of what the report is providing.
What is the purpose of the new report?
Describe the new report being requested. Include specifics, if known, for selection criteria of records to
be included in the report.
o
For example: I need a list of all undergrad students in the College of Arts and Science with a
Cumulative GPA greater than 3.5.
Please describe, in detail, the modification you are requesting.
Describe the modification being requested. Include specifics, if known, for selection criteria of records
to be included in the report.
o
For example: Please modify the Student Athletic report in the AARC folder to include locker
information.
List data fields/columns you would like displayed in the final report.
List what data fields/columns you would like displayed in the report and what order you would like them
in.
Output Column Name
Output Column Name
e.g. UST ID, Academic Period, Last Name, First Name, etc.
Academic Period
UST ID
Student First Name
Gender
Program
Click here to enter text.
Click here to enter text.
Click here to enter text.
Click here to enter text.
Click here to enter text.
Output Column Name
Student Last Name
College
Click here to enter text.
Click here to enter text.
Click here to enter text.
What data filters do you need in this report?
Filters set limits to the data retrieved in a query.
o
For Example: Output only undergraduate students in the College of Business, who have a
CUM_GPA >= 3.5. (Three filters are needed; (1) UG Students, (2) College of Business, (3)
CUM_GPA >= 3.5)
List any Summary information you require.
o
For example: I need a count of all seniors by college, then program.
Specify the order the data should be sorted by.
How do you want the report to be sorted?
o
For example: sort ascending by Academic Period, then by College, and finally by Student Last
Name.
List any prompts/parameters you want included in this report.
Parameters and prompts provide dynamic limits on a query. Parameters are placeholders that require a
value to determine what data to report on, and prompts ask the user to provide a value or values for the
corresponding parameter.
o
For example: Term, College, Major, etc…