FY 17 Internal Review Strategy Guide
1) Conduct Internal Review Process according to Established Guidelines
a. Internal reviews will be guided by the Council for the Advancement of
Standards’ (CAS) Self-Assessment Guides (SAG). The CAS Standards and
Guides are available from Assessment & Enrollment Analysis. If a department
would like to use a different professional tool to assess the functional area,
they must show significant relevance and seek approval of the AVP and
Assessment & Enrollment Analysis in order to do so.
b. Associate/Assistant Vice Presidents (AVPs) are responsible for overseeing
and guiding the internal review process of the departments within their
Collaborative Community (CC) with involvement/support of Directors as much
as desired. This means, in part, that AVPs will maintain regular
communication with the chair of the Internal Review Team (IRT), providing
support and direction for the internal review process.
c. IRT Membership - The AVP, in consultation with the department director, will
select the IRT chair and the other members of the IRT. AVPs may be
considered ex-officio members, providing assistance to the IRT as necessary.
1. The IRT should include staff from the department under review – with
the exception of the department Director
2. In addition to the Chair, each Internal Review Team should have at
least 2-3 other members. Larger departments may wish to include
additional members or to break their IRT up into smaller working
groups. It is recommended that students are included on the team, but
they should not comprise the majority of the members. Please consult
with Assessment & Enrollment Analysis, if necessary.
d. IRT chairs will be required to attend an internal review training conducted by
Assessment & Enrollment Analysis the summer prior to their internal review.
This training will cover specifics related to individuals’ roles and the process
of conducting an internal review.
2) Submit Internal Review Report to Assessment & Enrollment Analysis
a. Assessment & Enrollment Analysis’ involvement in the reporting process will
vary based on departmental needs. For example, a draft report may be
submitted by the IRT to Assessment & Enrollment Analysis for review and
feedback before it is completed. Or, Assessment & Enrollment Analysis may
meet with the IRT initially to provide guidance for the report. As an ex-officio
member, the AVP will be involved to some degree in developing the report.
b. The report must include the following information:
1. Overview of Internal Review Process
2. Team Member Names and Departments
3. Areas of Compliance
4. Areas of Concern
5. Outcomes/Next Steps/Recommendations
NOTE: The AVP will review and approve the report and may offer
feedback such as: specific questions for the External Review Team to
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address and suggestions related to the External Review Team
membership (based on the nature of the review). The AVP may also elect
to share select findings of the Internal Review with the Student Affairs &
Enrollment Management Executive Group, requesting input regarding
issues to be explored further in the External Review, as needed.
c. Finalized reports will be submitted to Assessment & Enrollment Analysis.
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