QUESTIONS ASKED DURING THE WORKSHOPS
1. Is it necessary for applicants and partners to
register on PADOR?
2. Does a database of potential partner
organisations in RH exist somewhere?
3. What does innovative social service imply?
4. Can a result created within the project be listed
as a source of verification?
5. How can you show that an expense is covered by
support from a Ministry or an Embassy?
6. How to show expenses of employee
transportation?
7. How to show expense of contracted staff
transportation?
8. Is it possible to buy a vehicle within the project?
9. Is it possible to buy secondhand equipment or is
it an obligation to buy new equipment?
As stated in section 2.2 within the Guidelines for Applicants, prior registration on PADOR
for applicants and their partners for this Call for Proposals is not obligatory.
A specific database for partner search within RH does not exist.
The decision whether specific social service is innovative in the context of the published
Guidelines for Applicants will be made by the Evaluation Committee.
A source of verification has to be defined within the logframe matrix to make sure that the
indicators are measurable and to show the source of information which will be used for
monitoring the project’s progress (for example: program progress reports, official
statistics…). Depending on the project activities and expected results, sometimes the
project outputs/results can also be a source of verification (for example: publication).
The budget for a specific project proposal should present all eligible costs to be financed
under the Call for proposals irrespective of the source of funding, i.e. the total eligible
costs of the Action must include both a grant for specific Action (the specific percentage
of EU and national co-financing contributions) and the applicant’s or partner’s own
resources (or sources other than Commission budget or European Development Fund.)
Part of the costs covered by the Ministry or Embassy can only be shown in the budget
sheet “sources of funding”. VAT costs are considered ineligible regardless of the source
of funding.
The expense for local employee transportation (monthly expense for public transportation
within the city of work) can be calculated within the monthly salary.
All additional expenses of the contracted staff should be calculated within the total
monthly salary
As stated in section 2.1.4 within the Guidelines for Applicants, the budget has to be
realistic and cost-effective. Therefore all costs that are related to project activities must be
explained and justified.
As stated in section 2.1.4 within the Guidelines for Applicants, the purchase of
secondhand equipment is not an eligible cost. Therefore, within the project, the
organisation should buy new equipment.
10. How much attention should be paid to the
source and origin of equipment?
As stated in article 2.2. of Annex IV Contractors must present proof of origin to the Beneficiary no
later than when the first invoice is presented, for equipment and vehicles of a unit cost of more
than €5 000. The certificate of origin must be made out by the competent authorities of the country
of origin of the supplies and must comply with the rules laid down by the relevant Community
legislation.
Where the basic act or other instruments applicable to the programme under which the grant is
financed do not contain rules of origin for supplies acquired by the Beneficiary in the context of
the grant, the origin of those supplies is free and no certificate of origin is required.
11. Can the Contingency reserve be used in a
situation of huge Kuna devaluation?
Depreciation costs are listed under ineligible costs under this Call for Proposals. As stated
in section 2.1.4 within the Guidelines for Applicants, the Contingency reserve may not
exceed 5% of the direct eligible cost and it can be only be used with the prior written
authorization of the Contracting Authority.
As stated in section 2.2.4. within the Guidelines for Applicants, questions may be sent by
e-mail no later than 21 days before the deadline for the submission of applications to the
following e-mail address: grants@safu.hr, indicating clearly the reference of the call for
proposals.
Yes. Individuals can be subcontracted during the project implementation by grantees
according to Annex 4 of the Contract. For each call for proposals within the Guidelines
for Applicants, there is a section related to the Eligibility of costs: costs which may be
taken into consideration for the grant. It is recommended for all potential applicants to
carefully read this section.
As stated in section 2.1.4 within the Guidelines for Applicants, the budget has to be
realistic and cost-effective. Therefore all costs related to project activities have to be
explained and justified. For any unpredicted costs related to the project, a contingency
12. What is the way and form in which to ask
questions regarding the call for proposal?
13. Is it possible, within the project, to implement
research by individual?
14. Is it possible to calculate within the budget an
expense for activities needed to be implemented to
reduce risk?
reserve not exceeding 5 % of the direct eligible costs may be included in the Budget of the Action.
It can be used only with the prior written authorization of the Contracting Authority
15. How many partners are recommended?
16. Is a DVD an acceptable form for sending the
documentation in electronic form?
17. Does the application have to be in English?
As stated in section 2.1.2 within the Guidelines for Applicants, at least one partner
organisation must act.
As stated in section 2.2.2 within the Guidelines for Applicants, the application must be
submitted in one original and three copies, the application form, budget and logical
framework must also be supplied in electronic format (CD-Rom) in a separate and unique
file.
As stated in section 2.2.1 within the Guidelines for Applicants, applicants must apply in
English.
18. Is it necessary for all partners to sign the
partnership statement?
19. What is the procedure for tax exemptions?
20. Is it possible to separate per diems as an
expense for accommodation, food, local
transportation and transportation?
21. Is it allowed to erase sub questions within
the concept note?
22. Is it necessary to get a written declaration
confirming that the project is fitting within the Call
for application priorities?
23. What is the role of development agencies on
Info days? How come that they are not
implementing Info days?
24. Is 250.000€ the maximum of the total project
cost or the maximum of the EC contribution to the
project?
25. Is it important to follow the limit of maximum
pages within the application form?
26. Is it necessary to define the person who will be
carrying out the internal evaluation?
27. Are alliances eligible to apply?
The partnership statement has to be signed by all partners including the applicant.
After signing the contract for the approved project all organisations will get a detailed
description of the procedure regarding the tax exemption.
In order to meet Croatian standards, it is possible to separate per diems on subsistence
allowances, accommodation and transportation. Per diems cover accommodation, meals
and local travel within the place of the mission and subsistence allowances expenses.
However, please note that the total amount of per diems depends on the country per diems
are incurred and must not exceed the scales published by the E.C. at the time of contract
signature http://ec.europa.eu/europeaid/work/procedures/index_en.htm).
The format and content of the application form and the annexes have to stay in the format
as they are and should not be changed during filling out the forms.
No.
Please note that development agencies do not have any role in these Call for Proposals.
The institutions (Government office for NGO’s as project implementation unit and Central
Finance and Contracting Agency as contracting authority) involved/engaged in preparing
and announcing the Calls for Proposals can make the decision on and if, how and where
Info days will be organised. According to a transparent procedure (open call for experts)
they make a decision who will be engaged in the implementation of Info days.
The amount of 250.000€ represents the maximum EC contribution to the project.
As stated in the Guidelines for Applicants, the minimum and maximum amount of EC
contribution to the project presents the grant (EU contribution + National funds). The
mentioned EC contribution may not be less than 50% and may not exceed 90% of the total
eligible costs.
It is highly recommended that all directions and instructions within the Guidelines for
Applicants and Application form should be followed.
No.
In section 2.1.1 within the Guidelines for Applicants, there is a description of the eligible
applicants.
28. What is the meaning of networking promotion?
The networking promotion includes actions oriented towards networking between Croatian CSOs
and their counter-parts from the European Union.
29. Is it possible to get support for project
translation in English?
30. Is it possible for two associations from two
different counties who are the members of the same
alliance to send two applications or do they have to
apply in partnership?
All translations connected with the application documentation is an obligation of the
applicant.
As stated in section 2.1.3 within the Guidelines for Applicants:
An applicant may submit more than 1 application under this call for proposals.
An applicant may not be awarded more than 1 grant under this call for proposals.
An applicant may at the same time be a partner in another application.
Partners may take part in more than one application.
In section 2.1.3 within the Guidelines for Applicants, is a description of eligible actions.
Additionally, in section 2.1.4 within the Guidelines for Applicants, a list of ineligible costs
is stated.
Yes. In section 2.1.3 within the Guidelines for Applicants, is a description of the eligible
locations.
31. Is it possible to build a facility to carry out
social service?
32. Does the whole territory of each out of 10 listed
counties count as an area of special state concern?