This Programme is funded by
the European Union
Central Finance and Contracts Unit
VOC-TEST CENTRES GRANT SCHEME
Guidelines for Grant Applicants
Budget line 22.02.01.00
Reference: CFCU/TR0702.13-03
EuropeAid/129917/D/ACT/TR
Deadline for submission of proposals: 30 June 2010
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Notice
This is an open Call for Proposals, where all documents are submitted at one stage (Concept Note and full
proposal). However, in the first instance, only the Concept Notes will be evaluated. Thereafter, for the
applicants whose Concept Notes have been pre-selected, evaluation of the full proposal will be carried out.
Further to the evaluation of the full proposals, an eligibility check will be performed for those which are
provisionally selected. This check will be undertaken on the basis of the supporting documents requested by
the Contracting Authority and the signed "Declaration by the Applicant" sent together with the application.
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Table of contents
1. VOC-TEST CENTRES GRANT SCHEME
4
1.1 Background ......................................................................................................................................... 4
1.2 Objectives of the programme and priority issues ............................................................................ 6
1.3 Financial allocation provided by the contracting authority ........................................................... 7
2. RULES FOR THIS CALL FOR PROPOSALS
8
2.1 Eligibility criteria ................................................................................................................................ 8
2.1.1
2.1.2
2.1.3
2.1.4
Eligibility of applicants: who may apply? .................................................................................................... 8
Partnerships and eligibility of partners ......................................................................................................... 9
Eligible actions: actions for which an application may be made .................................................................. 9
Eligibility of costs: costs which may be taken into consideration for the grant ......................................... 17
2.2 How to apply and the procedures to follow .................................................................................... 19
2.2.1
2.2.2
2.2.3
2.2.4
Application form ........................................................................................................................................ 19
Where and how to send the Applications ................................................................................................... 19
Deadline for submission of Applications ................................................................................................... 21
Further information for the Application ..................................................................................................... 21
2.3 Evaluation and selection of applications......................................................................................... 22
2.4 Submission of supporting documents for provisionally selected applications ............................ 26
2.5 Notification of the Contracting Authority’s decision .................................................................... 28
2.5.1 Content of the decision ................................................................................................................................. 28
2.5.2 Indicative time table ..................................................................................................................................... 28
2.6 Conditions applicable to implementation of the action following the Contracting Authority's
decision to award a grant ................................................................................................................. 29
3. LIST OF ANNEXES
30
Project Cycle Management Guidelines ...................................................................................................... 30
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1. VOC-TEST CENTERS GRANT SCHEME
1.1
BACKGROUND
Turkey has a population of approximately 71.6 million people. The country has a young population.
Approximately 50% of the population are 29 years old or under. Approximately 18.1% are in the 15 – 24 age
range. Unemployment rate in this group is determined as 24% in October 2009. The number of males in this
age group is slightly higher than the number of females (2001 Census). Approximately 72% of employees
are male by 2009. Employment participation rate of women is 27.1% across the country. Grant Schemes for
promoting women' and youth employment are being implemented by the government with EU Funds to
increase these rates.
Income distribution is skewed. The Ninth National Development Plan (2007 – 2013) states that the
disposable income of the richest 20 per cent quantile was approximately 9.5 times more than that received by
the poorest 20 % quantile in 2002. The income gap is, however, narrowing. It declined to the level of 8.1 in
2007. This year’s research results showed that 20.6% of the population lived below poverty threshold. In
2002 1.35 per cent of the population lived below the starvation line, but this had declined to 1.29 % in 2004.
This rate determined as 0.74% in 2006 and 0.54% in 2007. However, poverty has increased in the rural areas
in terms of some indicators. The Ninth National Development Plan (NNDP) notes, for example, that
phenomenon of unpaid family workers is widespread in rural areas and constituted the poorest group in
2004. Furthermore, those who migrate to urban areas as a result of the structural change in agriculture often
experience social adaptation problems due to low levels of education and lack of skills. These people are
generally employed on daily wages in the services sector. The poverty rate amongst this category of workers
was estimated to be 37.5 % in 2004.
Employment in the agricultural sector has decreased at an annual average rate of 3.3 % in the 2001-2005
period, but in the non-agricultural sectors employment has increased by 2.5 %. Nevertheless, because of the
global economic depression, employment in agricultural sector increased to 26.1%.
The main economic sectors in Turkey are automotive and related sub-sectors, tourism, construction,
transportation, energy, metal industry, plastic and chemical industry, textile and leather products.
Structural problems restrict rapid development of the manufacturing industries. These problems include
inadequacy in production technology, inability of rapid spreading modern technology usage, lack of qualified
labour force, limited production capability in high value-added products, inability to undertake sufficient
investments in emerging sectors, need for improvement in production and management facilities, difficulties
in investors’ access to information, inability to establish organized industrial zones, and unfair competition
resulting from the informal economy and from imports (NNDP: pp 43, para 197).
The rate of employment in Turkey is low. The percentage of those “employed within the entire working age
population continues to remain low and was realized as 43.4% as of 2005” (NNDP, pp 24). The number of
employed persons in the working age category was estimated at 22.1 million in 2005. High unemployment
amongst the young and the educated population is a major problem in the labour market. A high percentage
of those participating in the labour market have a low education level. According to the NNDP, 73.8% of the
labour force in 2000, 67.3% in 2005 and 59.2% in 2009 had a level of education that is below upper
secondary education. Employment participation rate among this group is 46.6%. Those with higher
education training accounted for only 8.8% of the labour market in 2000, and 11.5% in 2005. This groups’
employment participation rate is 78%.
According to Turkish Statistical Institute data, unemployment rate across Turkey was determined as 10.3%
in 2005 and 9.9 % in 2006 but, due to negative influences of global depression, these rates increased by 6
points and reached to 16.1%. By October 2009 with governmental projects that intend to promote
employment, especially “active employment policies” that were developed by Turkish Employment
Organization, this ratio decreased to 13%.
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The unemployment rate of vocational graduates is high, despite the fact that industry experiences difficulties
in finding suitably qualified middle level workers. In 2000 the unemployment rate amongst vocational
graduates was 10.9%, increasing to 13.3% in 2005. The reason of this situation is considered to be the fact
that the the students with high cognitive skills are not highly interested in vocational education. The
vocational education system not being able to meet the requirements of the labour market, due to lack of
stakeholder participation in the updating of vocational education programmes, lack of equipment and
insufficiently qualified staff in the training centres (ibid: pp48, para 231).
Taking the above mentioned challenges into consideration, Vocational Qualifications System will help
harmonization of demand-supply of the labor force market. Vocational Qualifications Authority (VQA) has
been established with the Law numbered 5544, dated 21September 2006 with the task of determining the
national qualifications based on the occupational standards in technical and vocational fields, and
implementing activities related to audit, measurement and assessment, and certification. VQA which is the
affiliated organisation of the Ministry of Labour and Social Security (MoLSS) is a public entity with
administrative and financial autonomy, and has a private budget. The main duty of the Authority is to
establish and operate the “national vocational qualifications system” in line with European Union.
By virtue of the consistency in training and certification (there is no qualification base and standard for these
training programmes; different programmes, different environmental conditions, different methods and
techniques are used for the same certificates and documents in the same fields) and a national VET testing
system (there is neither an examination nor a certification centre at the national level in Turkey that can
accredit institutions determining occupational standards and the related education standards) are absent and
also individuals who acquire the same vocational skills by formal and non-formal education cannot be
provided with occupational certificates of equivalent value, student enrolments to vocational and technical
education institutions are made without a plan, which takes account of the human resources demands of the
labour market, and monitoring and evaluation-assessment mechanisms cannot be used effectively for the
evaluation and review of programmes, there is a great need for the occupational standards development,
skills testing and certification centres based on National Qualifications System (NQS).
The following flow chart shows the stages and actors and how the National Vocational Qualifications
System is supposed to function starting from the occupational standards and qualifications to training, testing
and certification procedures in the system.
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In this context, EU project called “Strengthening Vocational Qualifications Authority (VQA) and
National Qualifications System (NQS) in Turkey” aiming to support the VQA and Occupational
Standards Development, Vocational Knowledge and Skills Testing and Certification Centres (VOC-TEST
Centres), to establish and initiate an efficient and sustainable National Qualifications System based on agreed
occupational standards with an appropriate system for assessment, grading and certification at all levels in
line with European Qualifications Framework has been commenced.
The Project is designed to assist the VQA design, pilot, and formalize a NQS, and to build capacity in the
VQA, its social partners, and other stakeholders to ensure the continued development, expansion and
sustainability of the system. The Project will assist the VQA operationalise and assess the feasibility of the
design. This will include developing and piloting procedures for the preparation of occupational standards
and for testing and certification, and the establishment of VOC-TEST Centres, and related quality assurance
mechanisms. The Project will focus on Levels 2 -6.
The main objective of VQA is to improve and disseminate its activities including all sectors. Furthermore,
improving employment possibilities by recognition and certification of prior learning, providing quality
assurance and mutual recognition of vocational qualification certificates, minimizing the difficulties caused
by incompatibility between formal education and working life are among the primary objectives of VQA.
VQA has organs consisting of the General Assembly, the Executive Board, the Sector Committees and the
Presidency. Since 2007, when VQA has commenced its technical activities, the secondary legislation, its
principles and procedures have been determined; the personal, physical and financial sources have been
provided; the first occupational standards and national qualifications have entered into force; the accredited
testing and certification institutions have been authorized; the internationally comparable Vocational
Qualifications Certificates have been provided; VQA has become the National Europass Center (NEC) of
Turkey as of 2008; and VQA has become National Coordination Point for European Qualifications
Framework (EQF) in Turkey and also a member of Advisory Group for EQF as of 2008.
This Guideline for applicants describes the objectives, priorities and eligibility rules of the VOC-Test
Centres Grant Scheme.
The institutional framework of the Grant Scheme includes the Vocational Qualifications Authority (VQA)
and the Central Finance and Contracts Unit (CFCU) of the Republic of Turkey. VQA as the Beneficiary of
the Project will be responsible for the technical implementation of the project according to the rules of the
Operational Agreement signed with the CFCU and also will co-ordinate the monitoring of the grants
awarded under the overall supervision of the Programme Authorizing Officer (PAO). The CFCU is the
Contracting Authority for the project, and is responsible for the administrative and financial implementation
of the Grant Schemes. The CFCU has ultimate responsibility for the correct use of grant funds and is
responsible for the tendering, contracting and payments and is referred to in this document as the
Contracting Authority.
This grant is financed by EU under the IPA-1 component of 2007 programming of Turkey-EU Financial
Assistance.
1.2
OBJECTIVES OF THE PROGRAMME AND PRIORITY ISSUES
The global objective of this Call for Proposals is ensuring the provision of formal, non-formal vocational,
technical education and training according to labour market needs, supporting life-long learning,
strengthening the relation between education and employment, and facilitate harmonization with European
Qualifications Framework (EQF).
The specific objective of this Call for Proposals is:
To establish and/or develop and operationalize Occupational Standards Development Vocational Knowledge
and Skills Testing and Certification Centres (VOC-TEST) in 11 priority sectors which are automotive and
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related sub-sectors, tourism, construction, transportation, energy, metal industry, plastic and chemical
industry, information and communication technologies, printing and publishing, machine design and
manufacturing, and textile, ready wear and leather products sectors in order to establish and initiate an
efficient and sustainable National Qualifications System (NQS) enabling appropriate assessment, grading
and certification system at all levels in line with European Qualifications Framework.
All projects should respond to the specific objectives of this call for proposals.
1.3
FINANCIAL ALLOCATION PROVIDED BY THE CONTRACTING AUTHORITY
The overall indicative amount made available under this call for proposals is EUR 6,000,000. The
Contracting Authority reserves the right not to award all available funds.
Total budget will not be equally allocated among 11 sectors which are automotive and related sub-sectors,
tourism, construction, transportation, energy, metal industry, plastic and chemical industry, information and
communication technologies, printing and publishing, machine design and manufacturing, and textile, ready
wear and leather products sectors. The grants will be provided for the projects with the highest score among
the applications submitted for each sub-sector starting from the top scored project of each sub-sector among
all projects.
Size of grants
Any grant awarded under this Call for Proposals must fall between the following minimum and maximum
amounts:


minimum amount: EUR 150,000
maximum amount: EUR 300,000
A grant may not be for less than 50 % of the total eligible costs of the action.
In addition, no grant may exceed 90 % of the total eligible costs of the action (see also section 2.1.4). The
balance must be financed from the applicant's or partners' own resources, or from sources other than the
European Community budget or the European Development Fund.
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2. RULES FOR THIS CALL FOR PROPOSALS
These guidelines set out the rules for the submission, selection and implementation of actions financed under
this Call, in conformity with the provisions of the Practical Guide to contract procedures for EC external
actions, which is applicable to the present call (available on the Internet at this address:
http://ec.europa.eu/europeaid/work/procedures/implementation/index_en.htm).
2.1
ELIGIBILITY CRITERIA
There are three sets of eligibility criteria, relating to:
 applicant(s) which may request a grant (2.1.1), and their partners (2.1.2);
 actions for which a grant may be awarded (2.1.3);
 types of cost which may be taken into account in setting the amount of the grant (2.1.4).
2.1.1
Eligibility of applicants: who may apply?
(1) In order to be eligible for a grant, applicants must:
 be legal persons and
 be non profit making and
 be nationals1 of a Member State of the European Union or Turkey and
 be non-governmental organizations, such as:2 professional/ vocational associations/ foundations/
federations/ confederations, employers’ and employees’ organizations/ institutions, chambers of
commerce and/ or industry, chambers and unions, and
 be directly responsible for the preparation and management of the action with their partners, not acting as
an intermediary.
IMPORTANT NOTES for the APPLICANT ORGANIZATIONS
Applicants must also comply with all of the following:

demonstrate that the area of the submitted project is within the working field of the organization as
mentioned in its statues/law/etc. (umbrella organizations can apply if one of their members
functions in the field of relevant occupation(s) and provides the conditions stated heretofore) and

demonstrate that the applicant organizations operate in at least one of the sub-sectors stated in
section 2.1.3 during the last two (2) years (2008-2009).
1 Such nationality being determined on the basis of the organisation's statutes which should demonstrate that it has
been established by an instrument governed by the national law of the country concerned. In this respect, any legal
entity whose statutes have been established in another country cannot be considered an eligible local organisation,
even if the statutes are registered locally or a “Memorandum of Understanding” has been concluded.
2 The list is not exhaustive
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(2) Potential applicants may not participate in calls for proposals or be awarded grants if they are in any
of the situations which are listed in Section 2.3.3 of the Practical Guide to contract procedures for EC
external actions (available from the following Internet address:
http://ec.europa.eu/europeaid/work/procedures/implementation/index_en.htm);
In part B section VI of the grant application form (“Declaration by the applicant”), applicants must declare
that they do not fall into any of these situations.
2.1.2
Partnerships and eligibility of partners
Applicants may act individually or with partner organisations.
Partners
There is no minimum/maximum number of partners and careful consideration should be given during the
identification of partners to ensure that each partner has a clearly defined role within the project.
Partners may take part in maximum 3 applications provided that each application is in a different sub-sector.
Applicants’ partners participate in designing and implementing the action, and the costs they incur are
eligible in the same way as those incurred by the grant beneficiary. They must therefore satisfy the eligibility
criteria as applicable on the grant beneficiary himself.
The following are not partners and do not have to sign the “partnership statement”:

Associates
Other organisations may be involved in the action. Such associates play a real role in the action but may not
receive funding from the grant with the exception of per diem or travel costs. Associates do not have to meet
the eligibility criteria referred to in section 2.1.1. The associates have to be mentioned in Part B section IV “Associates of the Applicant participating in the Action” of the Grant Application Form.

Subcontractors
The grant beneficiaries have the possibility to award contracts to subcontractors. Subcontractors are neither
partners nor associates, and are subject to the procurement rules set out in Annex IV to the standard grant
contract.
The applicant will act as the lead organisation and, if selected, as the contracting party (the "Beneficiary").
2.1.3
Eligible actions: actions for which an application may be made
The focus of the grant scheme is on the establishment, development and operationalization of Voc-Test
Centres in line with NQS and EQF in one of the sub-sectors stated below.
Definition: An action (or project) is composed of a set of activities.
Duration
The planned duration of an action may not be lower than 18 months nor exceed 24 months.
Sectors or themes
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11 priority sectors and their sub-sectors are identified;
Sectors
Sub-sectors
Content/Scope
1.1 Manufacture
of motor
vehicles, trailers
and semi-trailers
This sub-sector includes the manufacture of motor vehicles for
transporting passengers or freight. The manufacture of various
parts and accessories, as well as the manufacture of trailers and
semi-trailers, is included here.
1. Automotive and 1.2 Manufacture
of other transport
related subequipment
sectors
This sub-sector includes the manufacture of transportation
equipment such as shipbuilding and boat manufacturing, the
manufacture of railroad rolling stock and locomotives, air and
spacecraft and the manufacture of parts thereof.
2. Tourism
3. Construction
1.3 Repair of
motor vehicles
and motorcycles
This sub-sector includes all activities (except manufacture and
renting) related to motor vehicles and motorcycles, including
lorries and trucks, such as the repair and maintenance of vehicles.
2.1Accommodati
on
This sub-sector includes the provision
accommodation for visitors and other travellers.
2.2 Food and
beverage service
activities
This sub-sector includes food and beverage serving activities
providing complete meals, drinks fit for immediate consumption,
whether in traditional restaurants, self-service, or take-away
restaurants, whether as permanent or temporary stands with or
without seating. Decisive is the fact that meals fit for immediate
consumption are offered, not the kind of facility providing them.
2.3 Travel
agency, tour
operator and
other reservation
service and
related activities
This sub-sector includes the activity of agencies, primarily
engaged in selling travel, tour, transportation and accommodation
services to the general public and commercial clients and the
activity of arranging and assembling tours that are sold through
travel agencies or directly by agents such as tour operators; and
other travel-related services including reservation services.
2.4 Amusement
and recreation
activities
This sub-sector includes a wide range of units that operate
facilities or provide services to meet the varied recreational
interests of their patrons. It includes the operation of a variety of
attractions, such as mechanical rides, water rides, games, shows,
theme exhibits and picnic grounds.
3.1 Construction
of buildings
This sub-sector includes general construction of buildings of all
kinds. It includes new work, repair, additions and alterations, the
erection of pre-fabricated buildings or structures on the site and
construction of temporary nature. Included is the construction of
entire dwellings, office buildings, stores and other public and
utility buildings, farm buildings, etc.
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Sectors
Sub-sectors
3.2 Civil
engineering
This sub-sector includes general construction for civil engineering
objects. It includes new work, repair, additions and alterations, the
erection of pre-fabricated structures on the site and construction of
temporary nature. Included is the construction of heavy
constructions such as motorways, streets, bridges, tunnels,
railways, airfields, harbours and other water projects, irrigation
systems, sewerage systems, industrial facilities, pipelines and
electric lines, outdoor sports facilities, etc.
3.3 Specialised
construction
activities
This sub-sector includes specialised construction activities (special
trades), i.e. the construction of parts of buildings and civil
engineering works or preparation therefore. These activities are
usually specialised in one aspect common to different structures,
requiring specialised skills or equipment, such as pile-driving,
foundation work, carcass work, concrete work, brick laying, stone
setting, scaffolding, roof covering, etc. The erection of steel
structures is included, if the same unit does not produce the parts.
3.4 Architectural
and engineering
activities;
technical testing
and analysis
4.1 Land
transport and
transport via
pipelines
This sub-sector includes the provision of architectural services,
engineering services, drafting services, building inspection
services and surveying and mapping services. It also includes the
performance of physical, chemical, and other analytical testing
services.
This sub-sector includes all land-based transport activities other
than rail transport.
4.2 Rail transport
Rail transport as part of urban or suburban transport systems is
included in this sub-sector.
4.3 Water
transport
This sub-sector includes the transport of passengers or freight over
water, whether scheduled or not. Also included are the operation
of towing or pushing boats, excursion, cruise or sightseeing boats,
ferries, water taxis etc. Although the location is an indicator for
the separation between sea and inland water transport, the
deciding factor is the type of vessel used.
4.4 Air transport
This sub-sector includes the transport of passengers or freight by
air or via space.
4. Transportation
4.5 Support
activities for
transportation
4.6 Postal and
courier activities
5. Energy
Content/Scope
5.1 Electricity
power
generation,
transmission and
distribution
5.2 Extraction of
crude petroleum
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This sub-sector includes activities supporting the transport of
passengers or freight, such as operation of parts of the transport
infrastructure or activities related to handling freight immediately
before and after transport, or between transport segments. The
operation all transport facilities is included.
This sub-sector includes postal and courier activities, such as
pickup, transport and delivery of letters and parcels under various
arrangements.
This sub-sector includes the generation of bulk electric power,
transmission from generating facilities to distribution centres and
distribution to end users.
This sub-sector includes the production of crude petroleum,
extraction of oil from oil shale and oil sands and the production of
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Sectors
Sub-sectors
Content/Scope
and natural gas,
Manufacture of
gas; Distribution
of gaseous and
other fuels
natural gas and recovery of hydrocarbon liquids. This sub-sector
also includes the activities of operating and/or developing oil and
gas field properties. Such activities may include drilling,
completing and equipping wells; operating separators, emulsion
breakers, desalting equipment and field gathering lines for crude
petroleum; and all other activities in the preparation of oil and gas
up to the point of shipment from the producing property. In
addition this sub-sector includes the manufacture of gas and the
other fuels, the distribution of natural or synthetic gas and other
fuels to the consumer. Gas marketers or brokers, which arrange
the sale of natural gas and other fuels over distribution systems
operated by others, are included.
5.3 Renewable
energy
technologies
This sub-sector includes the development and manufacture of
technologies that provides usage of renewable energy sources such
as solar energy, wind power, photovoltaic, etc.
5.4 Steam and air
conditioning
supply
6.1 Manufacture
of basic metals
6.2 Extraction of
metal ores
6. Metal industry
6.3 Manufacture
of fabricated
metal products,
except machinery
and equipment
7.1 Manufacture
of refined
petroleum
products
7.2 Manufacture
of chemicals and
chemical
products
7. Plastic and
chemical industry
This sub-sector includes production, collection and distribution of
steam and hot water for heating, power and other purposes;
production and distribution of cooled air; production and
distribution of chilled water for cooling purposes; production of
ice, for food and non-food (e.g. cooling) purposes.
This sub-sector includes the activities of smelting and/or refining
ferrous and non-ferrous metals from ore, pig or scrap, using
electrometallurgic and other process metallurgic techniques.
This sub-sector includes extraction of metallic minerals (ores),
performed through underground or open-cast extraction, seabed
mining etc.
This sub-sector includes the manufacture of "pure" metal products
(such as parts, containers and structures), usually with a static,
immovable function which cover the manufacture of combinations
or assemblies of such metal products (sometimes with other
materials) into more complex units that, unless they are purely
electrical, electronic or optical, work with moving parts.
This sub-sector includes the transformation of crude petroleum
into usable products. The dominant process is petroleum refining,
which involves the separation of crude petroleum into component
products.
This sub-sector includes the transformation of organic and
inorganic raw materials by a chemical process and the formation
of products. It distinguishes the production of basic chemicals that
constitute the first industry group from the production of
intermediate and products produced by further processing of basic
chemicals that make up the remaining industry classes.
7.3 Manufacture
of basic
pharmaceutical
products and
pharmaceutical
preparations
This sub-sector includes the manufacture of basic pharmaceutical
products and pharmaceutical preparations. This also includes the
manufacture of medicinal chemical and botanical products.
7.4 Manufacture
of rubber and
plastic products
This sub-sector includes the manufacture of rubber and plastics
products. This sub-sector is characterised by the raw materials
used in the manufacturing process. However, this does not imply
that the manufacture of all products made of these materials is
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Sectors
Sub-sectors
Content/Scope
classified here.
8.1 Computer
programming,
consultancy and
related activities
This sub-sector includes the following activities of providing
expertise in the field of information technologies: writing,
modifying, testing and supporting software; planning and
designing computer systems that integrate computer hardware,
software and communication technologies; on-site management
and operation of clients' computer systems and/or data processing
facilities; and other professional and technical computer-related
activities.
8.Information and
communication
8.2Telecommuni
technologies
cation
This sub-sector includes the activities of providing
telecommunications and related service activities that is
transmitting voice, data, text, sound and video. The transmission
facilities that carry out these activities may be based on a single
technology or a combination of technologies.
8.3 Information
service activities
This sub-sector includes the activities of web search portals, data
processing and hosting activities, as well as other activities that
primarily supply information.
8.4 Repair of
computers and
communication
equipment
This sub-sector includes the repair and maintenance of computers
and peripheral equipment and communications equipment.
9.1 Printing and
reproduction of
recorded media
9.2 Publishing
activities
9. Printing and
publishing
This sub-sector includes printing of products, such as newspapers,
books, periodicals, business forms, greeting cards, and other
materials, and associated support activities, such as bookbinding,
plate-making services, and data imaging. The support activities
included here are an integral part of the printing industry, and a
product (a printing plate, a bound book, or a computer disk or file)
that is an integral part of the printing industry is usually provided
by these operations.
This sub-sector includes the publishing of books, brochures,
leaflets, dictionaries, encyclopaedias, atlases, maps and charts;
publishing of newspapers, journals and periodicals; directory and
mailing list and other publishing, as well as software publishing.
9.3 Motion
picture, video
and television
programme
production,
sound recording
and music
publishing
activities
This sub-sector includes production of theatrical and nontheatrical motion pictures whether on film, video tape or disc for
direct projection in theatres or for broadcasting on television;
supporting activities such as film editing, cutting, dubbing etc.;
distribution of motion pictures and other film productions to other
industries; as well as motion picture or other film productions
projection. Buying and selling of motion picture or other film
productions distribution rights is also included.
9.4 Programming
and broadcasting
activities
This sub-sector includes the activities of creating content or
acquiring the right to distribute content and subsequently
broadcasting that content, such as radio, television and data
programs of entertainment, news, talk, and the like. Also included
is data broadcasting, typically integrated with radio or TV
broadcasting. The broadcasting can be performed using different
technologies, over-the-air, via satellite, via a cable network or via
Internet.
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Sectors
Sub-sectors
9.5 Advertising
and market
research
9.6 Photographic
activities
10.1 Manufacture
of computer,
electronic and
optical products
10.2 Manufacture
of electrical
equipment
10. Machine
design and
manufacturing
11. Textile and
ready wear, and
leather products
Content/Scope
This sub-sector includes the creation of advertising campaigns and
placement of such advertising in periodicals, newspapers, radio
and television, or other media as well as the design of display
structures and sites.
This sub-sector includes commercial and consumer photograph
production, film processing and microfilming of documents.
This sub-sector includes the manufacture of computers, computer
peripherals, communications equipment, and similar electronic
products, as well as the manufacture of components for such
products. Production processes of this division are characterised
by the design and use of integrated circuits and the application of
highly specialised miniaturisation technologies.
This sub-sector includes the manufacture of products that
generate, distribute and use electrical power. Also included is the
manufacture of electrical lighting, signalling equipment and
electric household appliances.
10.3 Manufacture
of other
machinery and
equipment
This sub-sector includes the manufacture of machinery and
equipment that either act independently on materials mechanically
or thermally or perform operations on materials (such as handling,
spraying, weighing or packing), including their mechanical
components that produce and apply force, and any specially
manufactured primary parts. This includes the manufacture of
fixed and mobile or hand-held devices, regardless of whether they
are designed for industrial, building and civil engineering,
agricultural or home use. The manufacture of special equipment
for passenger or freight transport within demarcated premises also
belongs within this division.
10.4 Repair and
installation of
machinery and
equipment
This sub-sector includes the specialised repair of goods produced
in the manufacturing sector with the aim to restore machinery,
equipment and other products to working order. The provision of
general or routine maintenance (i.e. servicing) on such products to
ensure they work efficiently and to prevent breakdown and
unnecessary repairs is included.
11.1 Manufacture
of textiles
This sub-sector includes preparation and spinning of textile fibres
as well as textile weaving, finishing of textiles and wearing
apparel, manufacture of made-up textile articles, except apparel
(e.g. household linen, blankets, rugs, cordage etc.).
11.2 Manufacture
of wearing
apparel
This sub-sector includes all tailoring (ready-to-wear or made-tomeasure), in all materials (e.g. leather, fabric, knitted and
crocheted fabrics etc.), of all items of clothing (e.g. outerwear,
underwear for men, women or children; work, city or casual
clothing etc.) and accessories.
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Sectors
Sub-sectors
Content/Scope
11.3 Manufacture
of leather and
related products
This sub-sector includes dressing and dyeing of fur and the
transformation of hides into leather by tanning or curing and
fabricating the leather into products for final consumption.
11.4 Specialised
design activities
This sub-sector includes:
- fashion design related to textiles, wearing apparel, shoes,
jewellery, furniture and other interior decoration and other fashion
goods as well as other personal or household goods
- industrial design, i.e. creating and developing designs and
specifications that optimise the use, value and appearance of
products, including
the determination of
the materials,
mechanism, shape, colour and surface finishes of the product,
taking into consideration human characteristics and needs, safety,
market appeal in distribution, use and maintenance
- activities of graphic designers
- activities of interior decorators
The activities to be specified within the project should be providing support to the VOC-TEST Centres whose
duties will be to make testing on their related sectoral area and certify the skills and knowledge required in the
well-designed framework of accreditation system. The applicant and/or its partners must establish the testing
& certification system for at least 3 national vocational qualifications under the scope of the project.
Location
Actions must take place in one or more of the following industrialised provinces of Turkey:
Ankara, İstanbul, Bursa, Adana, İzmir, Gaziantep, Konya, Kayseri, Antalya, and Karabük.
Types of action
The focus of the grant scheme is on the establishment, development and operationalization of VOC-TEST
Centres in line with NQS and EQF. In order to provide this objective, the actions might also include other
areas of activity that have a significant bearing on the establishment of the NQS .
Types of activity
Some indicative/example actions are provided below. The purpose of this list is to provide guidance as to
the type of actions which can be supported but it is not meant to be exhaustive. Additional and innovative
actions are encouraged provided that they are consistent with establishment of VOC Test Centres,
development of occupational standards and national qualifications and related activities and that they
contribute to the achievement of the objectives of this programme.
A project may contain more than one of the actions given below:

Operating fully functional NQS complementary with European Qualifications Framework,

Building and operating testing & certification system complementary with NQS,

Strengthening the links and cooperation with the similar organizations of the EU Member States
working in the related sectors,
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
Developing infrastructures of instutitutions which operate as a certification body or willing to
participate as a certification body in the testing & certification system complementary with NQS,

Building/updating the practical and theoretical testing materials in line with the approved NQs,

Ensuring the quality assurance of the testing & certification system,

Constructing the IT structures related to assessments, tests, and certificates, etc.

Providing information security to ensure the objectivity, reliability, and validity of the validation or
assessment process.

Raising awareness within public and private sectors, NGOs, education providers, related stakeholders,
etc.

Development of occupational standards and national vocational qualifications (Please note that the
development of occupational standards and national vocational qualifications should be in line with
the National Vocational Qualifications System),

Supporting accreditation process and providing the accreditation required for authorization within the
scope of the VQA legislation and which is carried out by Turkish Accreditation Agency or any other
accreditation body which have concluded multilateral recognition agreement with the The European
co-operation for Accreditation.

Institutional building for accreditation to function as a testing & certification centre,

Activities in order that the testing and certification procedures can be piloted,

Supporting VOC-TEST Centres to oversee the development of training programmes for the technical
staff to be assigned in the project,

Providing guidance and information about testing and certification procedures in order to ensure that
maximum number of the competent candidates to be certificated,

Ensuring coherence between external and internal validation procedures,

Programmes to be piloted and the testing procedures carried out by the VOC-TEST Centres.
The following types of action are ineligible:

actions concerned only or mainly with individual sponsorships for participation in workshops,
seminars, conferences, congresses

actions concerned only or mainly with individual scholarships for studies or training courses

one-off actions such as conferences, round tables, seminars or similar events. These actions can only
be funded if they form part of a wider project. For this purpose, preparatory activities for a conference
and the publication of proceedings do not in themselves constitute such a wider project

actions for which the Applicant is already receiving funding e.g. from the Governmental budget

projects consisting solely of research actions

commercial activities

actions which are ideologically biased or partisan in nature

sub-granting activities (i.e. the use of the grant to make further grants (financial or in-kind) or loans to
other organisations or individuals such as for those who are establishing their businesses)

projects essentially focused on the purchase of equipment

projects consisting solely of the development of strategies, plans or other similar documents.
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Number of applications and grants per applicant
An applicant may not submit more than one application under this call for proposals.
An applicant may at the same time be partner in maximum 2 applications provided that each application is in
a different sub-sector.
Partners may take part in maximum 3 applications provided that each application is in a different sub-sector.
2.1.4
Eligibility of costs: costs which may be taken into consideration for the grant
Only "eligible costs" can be taken into account for a grant. The categories of costs considered as eligible and
non-eligible are indicated below. The budget is both a cost estimate and a ceiling for "eligible costs". Note
that the eligible costs must be based on real costs based on supporting documents (except for subsistence
costs and indirect costs where flat-rate funding applies).
Recommendations to award a grant are always subject to the condition that the checking process which
precedes the signing of the contract does not reveal problems requiring changes to the budget (for instance
arithmetical errors, inaccuracies or unrealistic costs and other ineligible costs). The checks may give rise to
requests for clarification and may lead the Contracting Authority to impose modifications or reductions to
address such mistakes or inaccuracies. The amount of the grant and the percentage of co-financing as a result
of these corrections may not be increased.
It is therefore in the applicant's interest to provide a realistic and cost-effective budget.
Eligible direct costs
To be eligible under the Call for Proposals, costs must comply with the provisions of article 14 of the
General Conditions to the Standard Grant Contract (see Annex J of the Guidelines). The list below includes
those which are important to this call.
– the cost of staff assigned to the action, corresponding to actual salaries plus social security charges and
other remuneration-related costs; salaries and costs must not exceed those normally borne by the
Beneficiary or his partners, as the case may be, unless it is justified by showing that it is essential to carry
out the action (salaries of governmental officials involved in the implementation of the projects are not
eligible costs. Please see important note 2 at the end of this section);
– travel and subsistence costs for staff and those involved in the delivery of the project at rates which are
not in excess of those normally borne by the Beneficiary or his partners, as the case may be; any flat-rate
reimbursement of the subsistence costs must not exceed the rates published by the European Union at the
time
of
signing
the
contract
(available
at
following
Internet
address:
http://europa.eu.int/comm/europeaid/perdiem/index_en.htm and also in Annex I);
– Purchase (new) or rental (new or used) costs for equipment and supplies specifically for the purposes of
the Action, and costs of services, provided they correspond to market rates.
Important Note 1: The total cost of equipment and supplies will not exceed 30% of the total eligible
costs.
– the cost of consumables;
– subcontracting expenditure;
– costs arising directly from the requirements of the contract (dissemination of information, evaluation
specific to the action, audit, translation, printing, insurance, etc),
– cost of audit (obligatory for all the projects. An audit report will be required with the final report and
hence audit costs should be budgeted adequately. The audit should be made by an approved auditor who
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VOC-TEST CENTRES
is a member of an internationally recognized supervisory body for statutory auditing such as Chamber of
Certified Public Accountants which in turn is a member of International Federation of Accountants IFAC);
– visibility costs,
– the costs of assessing and certificating candidates,
– the costs of training staff assigned to the action.
Contingency reserve
A contingency reserve not exceeding 5% of the direct eligible costs may be included in the Budget of the
Action. It can only be used with the prior written authorisation of the Contracting Authority.
Eligible indirect costs (overheads)
The indirect costs incurred in carrying out the action may be eligible for flat-rate funding fixed at not more
than 7% of the total eligible direct costs.
If the applicant is in receipt of an operating grant financed from the Community budget no indirect costs may
be claimed within the proposed budget for the action.
Contributions in kind
Contributions in kind are not considered actual expenditure and are not eligible costs. The contributions in
kind may not be treated as co-financing by the Beneficiary.
The cost of staff assigned to the Action is not a contribution in kind and may be considered as co-financing
in the Budget of the Action when paid by the Beneficiary or his partners.
Notwithstanding the above, if the description of the action as proposed by the beneficiary foresees the
contributions in kind, such contributions have to be provided
Ineligible costs
The following costs are not eligible:
– debts and provisions for losses or debts;
– interest owed;
– items already financed in another framework;
– purchases and rent of land and existing buildings;
– any leasing costs;
– conversion costs, changes and exchange losses associated with any of the component specific Euro
accounts, as well as other purely financial expenses;
– taxes, including VAT;
– purchase of second hand equipment;
– depreciation costs;
– fines, financial penalties and expenses of litigation;
– bank charges, costs of guarantees and similar charges;
– contributions in kind;
– customs and import duties, or any other charges;
– credit to third parties.
Important Note 2: Public officials can not be employed nor they can be paid any salary within the
context of this project except when;
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

2.2
2.2.1
the cost of these staff assigned to the Action is considered as co-financing in the Budget of the
Action when paid by the Beneficiary or his partners if they get necessary permissions from their
institutions and they are under the payroll of the Beneficiary or his partners or,
they are on unpaid leave from their institution.
HOW TO APPLY AND THE PROCEDURES TO FOLLOW
Application form
Applications must be submitted in accordance with the instructions on the Concept Note and the Full
application form included in the Grant Application Form annexes to these Guidelines (Annex A)
Applicants must apply in Turkish or English. If the application is submitted in Turkish, Project Summary as
in the format of Annex D, Budget (Annex B1- budget breakdown, B2 - expected sources of funding, B3Justification of Costs) and Logical Framework (Annex C) must also be provided in English.
Please note that successful Applicants will have to translate their Application Form into English for contract
preparation purposes. The costs of this translation are not an eligible cost and shall not be reimbursed from
the grant.
Any error or major discrepancy related to the points listed in the instructions on the Concept Note or any
major inconsistency in the application form (e.g. the amounts mentioned in the budget are inconsistent with
those mentioned in the application form) may lead to the rejection of the application.
Clarifications will only be requested when information provided is unclear, thus preventing the Contracting
Authority from conducting an objective assessment.
Hand-written applications will not be accepted.
Please note that only the application form and the published annexes which have to be filled in (budget,
logical framework, CVs of key experts, training curricula (where applicable)) will be evaluated. It is
therefore of utmost importance that these documents contain ALL relevant information concerning the
action. No additional annexes should be sent.
Important Note 3: Please note that PADOR Registration is only valid if the EC is the Contracting
Authority. Therefore, under these circumstances, relevant Sections in the Application Form (i.e. Sections
under “2.Profile”, “3.Capacity to Manage and Implement Actions” or the “Description of the Partners”) must
be completely filled in for the applicant and the partners, where applicable.
2.2.2
Where and how to send the Applications
Applications must be submitted in one original and 2 copies in A4 size, each bound. The complete
application form (part A: concept note and part B: full application form), budget and logical framework must
also be supplied in electronic format (CD-Rom) in a separate and unique file (e.g. the application form must
not be split into several different files). The electronic format must contain exactly the same application as
the paper version enclosed.
The Checklist (Section V of part B the grant application form) and the Declaration by the applicant (Section
VI of part B of the grant application form) must be stapled separately and enclosed in the envelope
The outer envelope must bear the “Reference: CFCU/TR0702.13-03 VOC-Test Centres, Call for
Proposals 2010”, together with the full name and address of the applicant, and the words NOT TO BE
OPENED BEFORE THE OPENING SESSION" and "AÇILIŞ OTURUMUNDAN ÖNCE
AÇMAYINIZ".
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Applications must be submitted in a sealed envelope by registered mail, private courier service or by handdelivery (a signed and dated certificate of receipt will be given to the deliverer) at the address below:
Postal address
Central Finance and Contracts Unit
(to the attention of Mr. Muhsin Altun; PAO-CFCU Director)
Eskişehir Yolu 4.Km 2.Cad.
(Halkbank Kampüsü) No: 63 C-Blok
06580 Söğütözü / Ankara/Turkey
Reference: CFCU/TR0702.13-03
VOC-Test Centres
Call for Proposal 2010
Address for hand delivery or by private courier service
Central Finance and Contracts Unit
(to the attention of Mr. Muhsin Altun; PAO-CFCU Director)
Eskişehir Yolu 4.Km 2.Cad.
(Halkbank Kampüsü) No: 63 C-Blok
06580 Söğütözü / Ankara/Turkey
Reference: CFCU/TR0702.13-03
VOC-Test Centres
Call for Proposal 2010
Applications sent by any other means (e.g. by fax or by e-mail) or delivered to other addresses will be
rejected.
So as to facilitate the processing of applications, please present the original dossier and the 2 copies in A4
size, each bound in following order:
1.
Concept note - Part A of the Grant Application Form
Please staple the above document separately!
2.
Full Application Form – Part B of the Grant Application Form (Including Sections I, II, III, IV),
Budget (Annex B),
Logical framework (Annex C)
Project Summary, Budget and Logical Framework in English (Annex D)
CVs of the project coordinator and other key members of the team (Annex E),
Curricula of the Training Courses for those projects proposing Training Activities (Annex F) (this
Annex will be added to the Grant Application Form)
Proforma Invoice(s) if there will be procurement of equipment that the unit cost exceeds €10.000 (if
applicable) (Annex G)
Please bind each of the above documents separately!
3.
Checklist – Section V of Part B of the Grant Application Form, and
Declaration by the Applicant – Section VI of Part B of the Grant Application Form
Please staple the above documents separately!
4.
Assessment Grid – Section VII of Part B of the Grant Application Form
Please staple the above document separately!
Applicants must verify that their application is complete using the checklist (section V of part B of the
grant application form). Incomplete applications may be rejected.
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2.2.3
Deadline for submission of Applications
The deadline for the submission of applications is 30 June 2010 as evidenced by the date of dispatch, the
postmark or the date of the deposit slip. In the case of hand-deliveries, the deadline for receipt is at 30 June
2010 at 16:00 hours local time as evidenced by the signed and dated receipt. Any application submitted
after the deadline will automatically be rejected.
However, for reasons of administrative efficiency, the Contracting Authority may reject any application
received after the effective date of approval of the first evaluation step (see indicative calendar under section
2.5.2)
2.2.4
Further information for the Application
An information session on this call for proposals will be held in Ankara. For the exact date and location of
the meeting, please follow the VQA web-site (http://www.myk.gov.tr).
Information session will provide basic information on the rules and conditions of the grant scheme and of the
procedures to be followed in preparing an application. Information concerning the exact location of the
session will be provided on the aforementioned web-site.
Questions may in addition be sent by e-mail or by fax no later than 21 days before the deadline for the
submission of applications to the below addresse(s), indicating clearly the reference of the call for proposals:
(Reference: CFCU/TR0702.13-03 VOC-Test Centers)
E-mail address: hibe070213@myk.gov.tr
Fax: +90 312 428 72 07
Contracting Authority has no obligation to provide further clarifications after this date.
Replies will be given no later than 11 days before the deadline for the submission of applications.
In the interest of equal treatment of applicants, the Contracting Authority does not give a prior opinion on the
eligibility of an applicant, a partner, an action or specific activities.
Questions that may be relevant to other applicants, together with the answers, will be published on the
internet at the CFCU website: https://www.cfcu.gov.tr. Clarifications issued only by the CFCU are binding.
It is therefore highly recommended to regularly consult the abovementioned website in order to be informed
of the questions and answers published.
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2.3
EVALUATION AND SELECTION OF APPLICATIONS
Applications will be examined and evaluated by the Contracting Authority with the possible assistance of
external assessors. All actions submitted by applicants will be assessed according to the following steps and
criteria:
If the examination of the application reveals that the proposed action does not meet the eligibility criteria
stated in paragraph 2.1.3, the application shall be rejected on this sole basis.
(1)
STEP 1: OPENING SESSION AND ADMINISTRATIVE CHECK
The following will be assessed:

The submission deadline has been respected. If the deadline has not been respected the application
will automatically be rejected.

The Application Form satisfies all the criteria specified in points 1-5 of the Checklist section V of
part B of the grant application form). If any of the requested information is missing or is incorrect,
the application may be rejected on that sole basis and the application will not be evaluated further.
Following the opening session and the administrative check, the Contracting Authority will send a letter to
all applicants, indicating whether their application was submitted prior to the deadline, informing them of the
reference number they have been allocated and whether they have been recommended for further evaluation.
(2)
STEP 2: EVALUATION OF THE CONCEPT NOTE
The evaluation of the Concept Notes that have passed the first administrative check will cover the relevance
of the action, its merits and effectiveness, its viability and sustainability. The Contracting Authority reserves
the right not to undertake the evaluation of the Concept Notes whenever considered justified (for example
when a less than expected number of applications are received) and to go straight to the evaluation of the
corresponding full applications.
Please note that the scores awarded to the Concept Note are completely separate from those given to the Full
Application.
The Concept Note will be given an overall score out of 50 points in accordance with the breakdown provided
in the Evaluation Grid below. The evaluation shall also verify the compliance with instructions provided in
the guidance for Concept Note, part A of the grant application form.
The evaluation criteria are divided into headings and subheadings. Each subheading will be given a score
between 1 and 5 in accordance with the following assessment categories: 1 = very poor; 2 = poor; 3 =
adequate; 4 = good; 5 = very good.
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1. Relevance of the action
1.1 Relevance of the action needs and constraints of the country/region to be addressed in
general, and to those of the target groups and final beneficiaries in particular.
Scores
Sub-score
15
5
5(x2)*
1.2 Relevance to the priorities and objectives mentioned in the Guidelines.
2. Effectiveness and Feasibility of the action
2.1 Assessment of the problem identification and analysis.
2.2 Assessment of the proposed activities (practicality and consistency in relation to the
objectives, purpose and expected results).
Sub-score
5
25
5(x2)*
5(x2)*
2.3 Assessment of the role and involvement of all stakeholders and, if applicable,
proposed partners.
3. Sustainability of the action
3.1 Assessment of the identification of the main assumptions and risks, before the start
up and throughout the implementation period.
Sub-score
5
10
5
3.2 Assessment of the identification of long-term sustainable impact on the target groups
and final beneficiaries.
TOTAL SCORE
50
*the scores are multiplied by 2 because of their importance
Once all Concept Notes have been assessed, a list will be established with the proposed actions ranked
according to their total score.
Firstly, only the Concept Notes which have been given a score of a minimum of 12 points in the category
"Relevance" as well as a minimum total score of 30 points will be considered for pre-selection.
Secondly, the list of Concept Notes will be reduced in accordance to the ranking to those whose sum of
requested contributions amounts to two times the available budget for this Call for proposals, taking into
account the indicative financial envelopes foreseen by lot. The Evaluation Committee will subsequently
proceed with the applicants whose proposals have been pre-selected.
(3)
STEP 3: EVALUATION OF THE FULL APPLICATION
An evaluation of the quality of the applications, including the proposed budget, and of the capacity of the
applicant and its partners, will be carried out in accordance with the evaluation criteria set out in the
Evaluation Grid included below. There are two types of evaluation criteria: selection and award criteria.
The selection criteria are intended to help evaluate the applicants' financial and operational capacity to
ensure that they:

have stable and sufficient sources of finance to maintain their activity throughout the period during
which the action is being carried out and, where appropriate, to participate in its funding;

have the management capacity, professional competencies and qualifications required to successfully
complete the proposed action. This also applies to any partners of the applicant.
The award criteria allow the quality of the applications submitted to be evaluated in relation to the set
objectives and priorities, and grants to be awarded to actions which maximise the overall effectiveness of the
call for proposals. They enable the selection of applications which the Contracting Authority can be
confident will comply with its objectives and priorities and guarantee the visibility of the Community
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financing (see http://ec.europa.eu/europeaid/work/visibility/index_en.htm). They cover such aspects as the
relevance of the action, its consistency with the objectives of the call for proposals, quality, expected impact,
sustainability and cost-effectiveness.
Scoring:
The evaluation criteria are divided into sections and subsections. Each subsection will be given a score
between 1 and 5 in accordance with the following guidelines: 1 = very poor; 2 = poor; 3 = adequate; 4 =
good; 5 = very good.
Evaluation Grid
Section
1. Financial and operational capacity
1.1 Do the applicant and, if applicable, partners have sufficient experience of project
management?
1.2 Do the applicant and, if applicable partners have sufficient technical expertise? (notably
knowledge of the issues to be addressed.)
1.3 Do the applicant and, if applicable, partners have sufficient management capacity?
(including staff, equipment and ability to handle the budget for the action)?
1.4 Does the applicant have stable and sufficient sources of finance?
2. Relevance
2.1 How relevant is the proposal to the objectives and one or more of the priorities of the
call for proposals?
Note: A score of 5 (very good) will only be allocated if the proposal specifically
addresses at least one priority.
Note: A score of 5 (very good) will only be allocated if the proposal contains specific
added-value elements, such as promotion of gender equality and equal opportunities…
2.2 How relevant to the particular needs and constraints of the target country/countries or
region(s) is the proposal? (including synergy with other EC initiatives and avoidance of
duplication.)
2.3 How clearly defined and strategically chosen are those involved (final beneficiaries,
target groups)? Have their needs been clearly defined and does the proposal address
them appropriately?
3. Methodology
3.1 Are the activities proposed appropriate, practical, and consistent with the objectives and
expected results?
3.2 How coherent is the overall design of the action?
(in particular, does it reflect the analysis of the problems involved, take into account
external factors and anticipate an evaluation?)
3.3 Is the partners' and/or other stakeholders' level of involvement and participation in the
action satisfactory?
3.4 Is the action plan clear and feasible?
3.5 Does the proposal contain objectively verifiable indicators for the outcome of the
action?
4. Sustainability
4.1 Is the action likely to have a tangible impact on its target groups?
4.2 Is the proposal likely to have multiplier effects? (including scope for replication and
extension of the outcome of the action and dissemination of information.)
4.3 Are the expected results of the proposed action sustainable:
- financially (how will the activities be financed after the funding ends?)
- institutionally (will structures allowing the activities to continue be in place at the end
of the action? Will there be local “ownership” of the results of the action?)
- at policy level (where applicable) (what will be the structural impact of the action —
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Score
20
5
5
5
5
25
5x2
5
5x2
25
5
5
5
5
5
15
5
5
5
24
VOC-TEST CENTRES
e.g. will it lead to improved legislation, codes of conduct, methods, etc?)?
- environmentally (if applicable) (will the action have a negative/positive environmental
impact?)
5. Budget and cost-effectiveness
5.1 is the ratio between the estimated costs and the expected results satisfactory?
5.2 Is the proposed expenditure necessary for the implementation of the action?
Maximum total score
15
5
5x2
100
Note on Section 1. Financial and operational capacity
If the total average score is less than 12 points for section 1, the application will be rejected.
Note on Section 2. Relevance
If the total average score is less than 20 points for section 2, the application will be rejected.
Provisional selection
Total budget will not be equally allocated among 46 sub-sectors which are stated in this guideline. The
grants will be provided for the projects with the highest score among the applications submitted for each subsector starting from the top scored project of each sub-sector among all projects.
Following the evaluation, a table listing the applications ranked according to their score and within the
available financial envelope will be established as well as a reserve list following the same criteria.
Only projects scoring minimum 65 points will be proposed for grants award depending on the funds
available and eligibility check.
Note: The scores awarded in this phase are completely separate from those given to the concept note of the
same application.
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(4)
STEP 4: VERIFICATION OF ELIGIBILITY OF THE APPLICANT AND PARTNERS
The eligibility verification, based on the supporting documents requested by the Contracting Authority (see
section 2.4) will only be performed for the applications that have been provisionally selected according to
their score and within the available financial envelope.

The Declaration by the applicant (Section VI of part B the grant application form) will be crosschecked with the supporting documents provided by the applicant. Any missing supporting
document or any incoherence between the Declaration by the applicant and the supporting
documents may lead to the rejection of the application on that sole basis.

The eligibility of the applicant, the partners, and the action will be verified according to the criteria
set out in sections 2.1.1, 2.1.2 and 2.1.3.
Following the above analysis and if necessary, any rejected application will be replaced by the next best
placed application in the reserve list that falls within the available financial envelope, which will then be
examined for the eligibility of its applicant and the partners.
2.4
SUBMISSION OF SUPPORTING DOCUMENTS FOR PROVISIONALLY SELECTED APPLICATIONS
Applicants who have been provisionally selected or listed under the reserve list will be informed in writing
by the Contracting Authority. They will be requested to supply the following documents in order to allow the
Contracting Authority to verify the eligibility of the applicants and their partners:
1. The statutes or articles of association of the applicant organisation3 and of each partner organisation.
Where the Contracting Authority has recognized the applicant’s eligibility for another call for proposals
under the same budget line within 2 years before the deadline for receipt of applications, the applicant
may submit, instead of its statutes, copy of the document proving the eligibility of the applicant in a
former Call (e.g.: copy of the special conditions of a grant contract received during the reference period),
unless a change in its legal status has occurred in the meantime.4
2. Copy of the applicant’s latest accounts (the profit and loss account and the balance sheet for the previous
financial year for which the accounts have been closed)5.
3. Legal entity sheet (see annex H of these Guidelines) duly completed and signed by the applicant,
accompanied by the justifying documents which are requested therein. If the applicant has already signed
a contract with the Contracting Authority, instead of the legal entity sheet and its supporting documents
the legal entity number may be provided, unless a change in its legal status occurred in the meantime.
4. A financial identification form conforming to the model attached at Annex I of these Guidelines, certified
by the bank to which the payments will be made. This bank must be located in the country where the
applicant is registered.
5. The decision of Applicant’s managing body to implement the project with a nomination of the person(s)
empowered to sign.
6. The decision of Partner(s)’s managing body to implement the project with a nomination of the person(s)
empowered to sign.
3 Where the applicant and/or (a) partner(s) is a public body created by a law, a copy of the said law must be provided
4 To be inserted only where the eligibility conditions have not changed from one call for proposals to the other.
5 This obligation does not apply to natural persons who have received a scholarship, nor to public bodies nor to
international organisations. It does not apply either when the accounts are in practice the same documents as the
external audit report already provided pursuant to section 2.4.2.
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7. Notarised document with the name(s) of the person(s) empowered to represent the Applicant; a further
decision of the Board of Directors, only if the person(s) to be appointed are not empowered with such
responsibility within the Articles of legal status of the applicant; sample of signature(s), registered to the
notary for representative(s) should be provided in original.
8. A copy of Applicant’s tax registration or a document indicating the tax number from the relevant tax
authority. If the Applicants are tax exempted they should prove this with the relevant document.
9. Evidence on the fulfilment of obligations related to the social security contributions and payment of taxes
as per the submission date.
10. Declaration duly completed and signed by the applicant.
11. Authorisation or other licenses necessary for the implementation of the project, if required by the Law
Requested supporting documents must be supplied in the form of originals, photocopies or scanned versions
(i.e. showing legible stamps, signatures and dates) of the said originals. However, the Legal entity sheet and
the financial identification form must always be submitted in original.
If the above mentioned supporting documents are not provided before the deadline indicated in the request
for supporting documents sent to the applicant by the Contracting Authority, the application may be rejected.
Based on the verification of the supporting documents by the Evaluation Committee it will make a final
recommendation to the Contracting Authority which will decide on the award of grants.
Please note that the supporting documents for the applicants registered in PADOR they must be supplied in
the form of originals, photocopies or scanned versions (i.e. showing legible stamps, signatures and dates) of
the said originals. The Legal entity sheet and the financial identification form must always be submitted in
original.
Where such documents are not in one of the official languages of the European Union or in Turkish, a
translation into the language(s) of the call for proposal (English or Turkish) of the relevant parts of these
documents, proving the applicant’s eligibility, must be attached and will prevail for the purpose of analysing
the application.
Where these documents are in an official language of the European Union other than the language(s) of the
call for proposals, it is strongly recommended, in order to facilitate the evaluation, to provide a translation of
the relevant parts of the documents, proving the applicant’s eligibility, into the language(s) of the call for
proposals (English or Turkish).
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2.5
NOTIFICATION OF THE CONTRACTING AUTHORITY’S DECISION
2.5.1 Content of the decision
Applicants will be informed in writing of the Contracting Authority’s decision concerning their application
and, in case of rejections, the reasons for the negative decision.
Applicants believing that they have been harmed by an error or irregularity during the award process may
file a complaint. See further section 2.4.15 of the Practical Guide.
2.5.2 Indicative time table
DATE
TIME*
N/A
N/A
Deadline for request for any clarifications from the
Contracting Authority
08 May 2010
-
Last date on which clarifications are issued by the
Contracting Authority
18 May 2010
-
Deadline for submission of Application Form
30 June 2010
16:00
Information to applicants on the opening &
administrative check (step 1)
25 August 2010
-
Information to applicants on the evaluation of the
Concept Notes (step 2)
01 October 2010
-
Information to applicants on the evaluation of the
Full Application Form (step 3)
15 November 2010
-
Notification of award (after the eligibility check)
(step 4)
24 November 2010
-
Contract signature
01 December 2010
-
Information meeting (if any)
*
Provisional date. All times are in the time zone of the country of the Contracting Authority
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2.6
CONDITIONS APPLICABLE TO IMPLEMENTATION OF THE
CONTRACTING AUTHORITY'S DECISION TO AWARD A GRANT
ACTION FOLLOWING THE
Following the decision to award a grant, the Beneficiary will be offered a contract based on the Contracting
Authority's standard contract (see Annex J of these Guidelines). By signing the Application form (Annex A
of these Guidelines), the applicant declares accepting, in case where it is awarded a grant, the Contractual
conditions as laid down in the Standard Contract.
Implementation contracts
Where implementation of the action requires the Beneficiary to award procurement contracts, it must award
the contract to the tenderer offering the best value for money, that is to say, the best price-quality ratio, in
compliance with the principles of transparency and equal treatment for potential contractors, care being taken
to avoid any conflict of interests. To this end, the Beneficiary must follow the procedures set out in Annex
IV to the Contract.
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3. LIST OF ANNEXES
DOCUMENTS TO BE COMPLETED
ANNEX A: GRANT APPLICATION FORM (WORD FORMAT)
ANNEX B: BUDGET (EXCEL FORMAT)
ANNEX C: LOGICAL FRAMEWORK (EXCEL FORMAT)
ANNEX D: PROJECT SUMMARY, BUDGET, LOGICAL FRAMEWORK (IN ENGLISH FOR APPLICATIONS
SUBMITTED IN TURKISH)
ANNEX E: CV’S OF THE PROJECT COORDINATOR AND OTHER KEY STAFF (WORD FORMAT)
ANNEX F: TRAINING CURRICULUM
ANNEX G: PROFORMA INVOICE (S) IF THERE WILL BE PROCUREMENT OF EQUIPMENT THAT THE UNIT COST
EXCEEDS € 10.000 (IF APPLICABLE)
DOCUMENTS TO BE COMPLETED (Please
do not send these documents with the application)
ANNEX H: LEGAL ENTITY SHEET (EXCEL FORMAT) (to be filled on the PDF format at
http://ec.europa.eu/europeaid/work/procedures/implementation/grants/documents/e3_e_lefpublic_en.pdf and
printed)
ANNEX I: FINANCIAL IDENTIFICATION FORM (to be filled on the PDF format at
http://ec.europa.eu/europeaid/work/procedures/implementation/grants/documents/e3_f_fif_en.pdf and
printed)
DOCUMENTS FOR INFORMATION (Please do not send these documents with the application)
ANNEX J: STANDARD CONTRACT
- ANNEX II:
GENERAL CONDITIONS APPLICABLE TO EUROPEAN COMMUNITY-FINANCED GRANT
CONTRACTS FOR EXTERNAL ACTIONS
- ANNEX IV: CONTRACT AWARD PROCEDURES
- ANNEX V: STANDARD REQUEST FOR PAYMENT
(LEGAL ENTITY SHEET AND FINANCIAL IDENTIFICATION FORM)
- ANNEX VI: MODEL NARRATIVE AND FINANCIAL REPORT
- ANNEX VII: MODEL REPORT OF FACTUAL FINDINGS AND TERMS OF REFERENCE FOR AN
EXPENDITURE VERIFICATION OF AN EU FINANCED GRANT CONTRACT FOR EXTERNAL
ACTIONS
- ANNEX VIII: MODEL TAX AND CUSTOMS ARRANGEMENTS
ANNEX K: DAILY ALLOWANCE RATES (PER DIEM)
(available at the following address: http://europa.eu.int/comm/europeaid/perdiem/index_en.htm)
PROJECT CYCLE MANAGEMENT GUIDELINES
http://ec.europa.eu/europeaid/multimedia/publications/publications/manuals-tools/t101_en.htm
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