Technical Assistance for
Civil Society Organisations
Turkey - Istanbul Office
Technical Assistance Service Contract for the implementation of the project
“Capacity Building of Civil Society in the IPA countries and Territories (Albania, Bosnia and
Herzegovina, Croatia, FYR of Macedonia, Kosovo under UNSCR 1249/99, Montenegro, Serbia
and Turkey).
EuropeAid/127427/C/SER/Multi.
Short Term Expert(s) or Expert Team
for:
“Training Program in Participation in Local Decision-Making”
TERM OF REFERENCE
*** NEW DATES AND LOCATIONS***
Background of the assignment
The general objectives of the project Technical Assistance for Civil Society Organizations
(TACSO) are to strengthen the overall capacities and accountability of Civil Society
Organizations (CSOs) within the IPA beneficiaries, to guarantee the quality of services of CSOs
and create a sustainable role for the CSOs in the democratic process.
The main purposes of the project are to:


Increase and improve the capacity and actions of CSOs and to
Improve the democratic role of CSOs.
An important activity under this heading is the implementation of capacity-building programs for
selected local developing CSOs in order to increase their capacity for participation in decisionmaking, thus contributing to their sustainability and to the achievement of their goals.
The main purpose of this assignment is to contribute to the TACSO project components,
“Capacity Development” by designing and implementing a Training Program in Participation in
Local Decision-Making for selected CSO representatives in the regions of Van, Izmir-Denizli,
Eskisehir and Adana.
The training will be jointly organized and carried out by STGM (Civil Society Development
Center) and TACSO.
TACSO is recruiting experts or expert teams for four trainings of 4 days each. Experts may apply
to provide services for 2 or more trainings.
The specific objectives of the trainings are:

To develop awareness among CSO representatives of the role and function of civil
society within democracies and the concept of citizenship and participation
 To develop awareness among CSO representatives regarding rights-based approaches,
advocacy, gender and discrimination
 To develop awareness among CSO representatives regarding mechanisms for
participation at the local/municipality level
 To build knowledge among CSO representatives regarding budget and activity monitoring
and monitoring of local authorities

To develop a monitoring tool together with CSO representatives
TACSO Turkey - email: info.turkey@tacso.org
SIPU International AB Sweden • Civil Society Promotion Centre Bosnia and Herzegovina • Human Resources Development Foundation Turkey
Foundation in Support of Local Democracy Poland • Partners Foundation for Local Development Romania
Technical Assistance for
Civil Society Organisations
Turkey - Istanbul Office
Scope of the Assignment:
The Short Term Expert(s) or STE Team will carry out the following for each training:
 Develop and analyse a training needs assessment for participating CSOs to be used to
tailor the training agenda to the needs and expectations of the participants.

Develop a detailed training plan for a 4-day training program.

Develop recommendations for the content of a study visit to follow the training.
 Deliver a training each for selected CSO representatives from the regions of Van, IzmirDenizli, Eskisehir and Adana.
 Prepare handouts/training materials to be used by participants during and after the
training.
 Prepare and deliver a final comprehensive training report 7 days after the completion
of the training (including information on training delivery process, results achieved,
participants evaluation, main conclusions and recommendations for future work).
 Preparing a training report annex containing the main products created by participants
during the training.
Activities to be carried out:
 Determining the most effective delivery methods and applicable training instruments
for the participant group to achieve the training objectives and measurable outcomes,
including appropriate training techniques (interactive lectures, group work, case studies and
analysis etc).
 Where applicable, adaptation of TACSO training material to the local context for use
during the training.
 Delivery of one to four training programs (4 days for each) for selected CSO
representatives based on their needs and expectations and covering the following topics:
○
○
○
○
○
○
○
○
Civil Society and citizenship
Democracy and Participation
Equality and rights-based approaches
Gender
Discrimination
Advocacy
Monitoring of Local Authorities
Developing a budget/activity monitoring tool
 Preparation of relevant training material (training plans, handouts, presentations,
manuals, guidelines etc) to be published freely (as printed materials, web-site etc.) by
TACSO Project.

Prepare reports of training content and results as stated under Scope of Assignment.
TACSO Turkey - email: info.turkey@tacso.org
SIPU International AB Sweden • Civil Society Promotion Centre Bosnia and Herzegovina • Human Resources Development Foundation Turkey
Foundation in Support of Local Democracy Poland • Partners Foundation for Local Development Romania
Technical Assistance for
Civil Society Organisations
Turkey - Istanbul Office
Deliverables/ results:
By the end of the assignment, the STE/Team should deliver:
 Training Needs Assessment Questionnaire and summary of the answers from the
participants
 Training agenda with detailed sessions adapted to the needs of local CSOs, with clearly
defined learning objectives and methods to be used to achieve these objectives

Training materials in the shape of presentations, handouts, guidelines, videos etc.

Trainings for CSO representatives from regions mentioned in TOR

Final Reports on content, methodology and results of training
 Recommendations and feedback on the training for better future capacity-building
interventions of this kind
Location of assignment:
Izmir-Denizli, Eskisehir, Van and Adana.
Duration and timing of the assignment
The assignment is planned to take place during the following period:




2-5 May 2013 – Izmir
9-12 May 2013 - Eskisehir
23-26 May 2013 – Van
13-16 June 2013 - Adana
Total senior expert days are 30. Total junior expert days are 24.
Applicants may apply to provide services for one or more of the above dates depending on
their availability.
Activity
Senior Days
Junior Days
Preparing tailor-made training, handouts and training materials
(home based)
3
1
Training I: Participation in Local Decision-Making (Izmir)
4
4
Preparing final training report
1
1
Preparing tailor-made training, handouts and training materials
(home based)
3
1
4
4
Preparing Final training report
1
1
Preparing tailor-made training, handouts and training materials
(home based)
2
Training II: Participation in Local Decision-Making (Eskisehir)
TACSO Turkey - email: info.turkey@tacso.org
SIPU International AB Sweden • Civil Society Promotion Centre Bosnia and Herzegovina • Human Resources Development Foundation Turkey
Foundation in Support of Local Democracy Poland • Partners Foundation for Local Development Romania
1
Technical Assistance for
Training III: Participation
in Local Decision-Making (Van)
Civil Society Organisations
Turkey - Istanbul Office
Preparing final training report
Preparing tailor-made training, handouts and training materials
(home based)
Training IV: Participation in Local Decision-Making (Adana)
Preparing final training report
4
4
1
1
2
1
Total
4
4
1
1
30
24
Profile of the STEs:
 Advanced University degree, preferably in social sciences.
 Minimum 8 years (for senior STE) and 4 years (for junior STE) working experience with
civil society and capacity-building related issues, in Turkey and preferably outside of main
cities.
 Minimum 8 years (for senior STE) and 4 years (for junior STE) of experience in designing
and delivering training for CSOs or relevant organizations with a specific focus on Civil
Society, Participation, Rights-based approaches, Advocacy, and Local Decision-Making
 Good understanding of the context in which CSOs operate in Turkey
 Proven experience in developing monitoring tools, especially for local administration
budget/activity monitoring
 If applying as a team, previous experience working together considered an advantage
 Excellent facilitation and communication skills
 Fluency in Turkish required, knowledge and ability to report in English preferred.
Applicants must be independent and free from any conflict of interest. Note that civil servants and
other staff of a beneficiary public administration may not be recruited as STE unless to prior
written approval has been obtained from Contracting Authority.
Monitoring and evaluation of the STEs:
The activity will be monitored by the TACSO Turkey Resident Advisor/Project Officers and STGM
staff.
The STEs will deliver the final report to the TACSO Turkey Resident Advisor and STGM before
remuneration. In case of non-compliance with required standards, TACSO reserves the right to
terminate the STE contract.
End-of-training evaluation will be carried out so as to assess the relevance, content,
methodology, materials, trainer’s performance, logistics etc. of the training. The STE will compile
the evaluation results and include them in the final training report.
Application procedure:
Applications must entail the following:

Letter of intent and availability, information on financial requirements (per diem
inclusive).

CVs of the (team of) experts (Senior and Junior) in EU format

3 references from similar assignments

Proposal for training methodology and agenda
The application should be sent no later than 5 April 2013 by email info.tr@tacso.org.
TACSO Turkey - email: info.turkey@tacso.org
SIPU International AB Sweden • Civil Society Promotion Centre Bosnia and Herzegovina • Human Resources Development Foundation Turkey
Foundation in Support of Local Democracy Poland • Partners Foundation for Local Development Romania