Technical Assistance for
Civil Society Organisations
Montenegro Office
This project is funded
by the European Union.
Technical Assistance Service Contract for the implementation of the project
“Capacity Building of Civil Society in the IPA countries and Territories (Albania, Bosnia and
Herzegovina, Croatia, Former Yugoslav Republic of Macedonia1, Kosovo under UNSCR 1244/992,
Montenegro, Serbia and Turkey).
EuropeAid/127427/C/SER/Multi – additional services
TERMS OF REFERENCE
for Senior Short Term Expert(s) (STE) for
A Workshop “EU project implementation”
Background of the assignment
The general objectives of TACSO -Technical Assistance for Civil Society Organisations project are
to strengthen the overall capacities and accountability of Civil Society Organisations (CSOs) within
the IPA beneficiaries, to guarantee the quality of services of CSOs and create a sustainable role for
the CSOs in the democratic process. The main purposes of the project are to:
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Increase and improve the capacity and actions of CSOs and to
Improve the democratic role of CSOs.
An important activity under this heading is the implementation of national trainings, which aim to
increase the capacity of CSO representatives from the region in a number of key areas, including
citizen's participation, advocacy/lobbying and managing EU projects.
The main purpose of this assignment is to contribute to successful implementation of EU funded
projects in Montenegro (EIDHR, IPA) by designing and implementing a Workshop “EU project
implementation” for CSO representatives from Montenegro.
Specific objectives of the training are:
To ensure tools, advice and insight in procedures, administrative requirements, criteria to be
achieved within the EU funded project implementation
Scope of the Assignment:
Under the overall guidance of t the Resident Advisors of Montenegro, the duties and responsibilities
of the short term experts are as follows:
1
2
hereinafter referred to as Macedonia
hereinafter referred to as Kosovo
TACSO Montenegro Office • Dalmatinska 78 • 20000 Podgorica • t: +382 20 219 121 • f: +382 219 122/123 • e-mail: info.me@tacso.org
SIPU International AB Sweden • Civil Society Promotion Centre Bosnia and Herzegovina • Human Resources Development Foundation Turkey
Foundation in Support of Local Democracy Poland • Partners Foundation for Local Development Romania
Technical Assistance for
Civil Society Organisations
Montenegro Office
This project is funded
by the European Union.
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Develop a detailed training plan for a 3 days training module on training topic (form attached
to this document);
Note that there must be a clear link between methods to be used and learning objectives.
Prepare a thorough training module on a training topic, together with supportive materials
(handouts, case-studies, posters, media coverage, etc) that will be used during the training
activity.
Deliver a advanced training program for CSO representatives from Montenegro which are
implementing EU-funded projects (EIDHR, IPA);
Prepare and deliver a training report one week after the completion of training activity
highlighting the training delivery process, results achieved, participants’ satisfaction with the
trainer and training methodology, main conclusions and recommendations for future
activities, etc. Part of this report will also be annexes containing the main products created by
participants during the training program.
Activities to be carried out:
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Determining the most effective delivery methods and applicable training instruments for the
participant group to achieve the training objective and measurable outcomes
Delivery of a 3 days training module for CSO representatives from Montenegro which are
implementing EU-funded projects (EIDHR, IPA) with the following main topics to be
covered:
•
Legal framework for the implementation of calls for proposals under the IPA
Component I and the EIDHR Country Based Support Scheme for Montenegro
•
The concept of grant
•
Managerial tools for EU funded grants
•
Some applications of the Project Cycle Management for Activity Planning and
Resource Schedule
•
Special and General Conditions in Grant Contracts for External Actions
•
Contract award procedures by grant beneficiaries: Service, Supplies and Works.
•
Managing an EU grant: finances, reporting and archiving.
•
Monitoring, evaluation and audits.
Preparation of a comprehensive training material (training manual, handouts, case studies,
guidelines etc) to be published freely (as printed materials, Web site etc.) by the contractor.
Prepare reports of training content and results as stated under Scope of Assignment
Deliverables/results.
By the end of the assignment, STE should deliver to the Team Leader and RAs:
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A training outline and training module for 38 CSO participants from Montenegro.
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Supported training materials in the form of handouts, case studies, poster presentations,
CD/DVDs, etc.
Final reports on content and results of training, including evaluation reports

TACSO Montenegro Office • Dalmatinska 78 • 20000 Podgorica • t: +382 20 219 121 • f: +382 219 122/123 • e-mail: info.me@tacso.org
SIPU International AB Sweden • Civil Society Promotion Centre Bosnia and Herzegovina • Human Resources Development Foundation Turkey
Foundation in Support of Local Democracy Poland • Partners Foundation for Local Development Romania
Technical Assistance for
Civil Society Organisations
Montenegro Office
This project is funded
Location of the assignment.

by the European Union.
Montenegro
Duration and timing of the assignment
The assignment is planned to take place during the following period:

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Training delivery: 15.- 20. December, 2012.
Reporting: by 25. December, 2012.
STE working days:
Activity
Working days
1. Preparing training design, program for the participants,
handouts/training materials
3
2. Training delivery
3
4. Preparing final training report with annexes
1
Total
7
The preparation work will take place as home work from 26. November, 2012. and detailed training
plan should be submitted to the RA for approval not later than 01. December, 2012. The materials
for participants should be forwarded to the contractor no later than 03. December , 2012..
Profile of the STE:
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University degree, advanced degree is an asset.
At least 5 years working experience with civil society and training topic preferably in the
region (Western Balkans and Turkey).
At least 5 years training experience with CSOs or relevant organisations, with a specific
focus on training topic
Excellent facilitation and communication skills
Fluent in Montenegrin and English
Applicants must be independent and free from any conflict of interest. Note that civil servants and
other staff of a beneficiary public administration may not be recruited as STE unless to prior written
approval has been obtained from Contracting Authority.
Monitoring and evaluation of the STE:
The activity will be monitored by the Resident advisor of Montenegro and the Team Leader as well.
STE will deliver a mission report to the RA/Team Leader before remuneration.
TACSO Montenegro Office • Dalmatinska 78 • 20000 Podgorica • t: +382 20 219 121 • f: +382 219 122/123 • e-mail: info.me@tacso.org
SIPU International AB Sweden • Civil Society Promotion Centre Bosnia and Herzegovina • Human Resources Development Foundation Turkey
Foundation in Support of Local Democracy Poland • Partners Foundation for Local Development Romania
Technical Assistance for
Civil Society Organisations
Montenegro Office
Application procedure:
This project is funded
by the European Union.
Applications must be in English and entail the following:
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Letter of intent and availability, including draft of training design and information on
financial requirements.
Please include travel costs and accommodation costs in your financial requirements.
Trainers CV in EU format
3 references from similar assignments
The application should be sent no later than 22. November 2012. by e-mail to: info.me@tacso.org
at 16:00.
TACSO Montenegro Office • Dalmatinska 78 • 20000 Podgorica • t: +382 20 219 121 • f: +382 219 122/123 • e-mail: info.me@tacso.org
SIPU International AB Sweden • Civil Society Promotion Centre Bosnia and Herzegovina • Human Resources Development Foundation Turkey
Foundation in Support of Local Democracy Poland • Partners Foundation for Local Development Romania