Instructions for Budget Transfer
Last Revised 06/25/2008
1. THE NEW BUDGET TRANSFER FORM MUST NOW BE USED!! IT IS AVAILABLE
ON THE NIU ACCOUNTING DEPARTMENT WEBSITE IN THE FORMS SECTION.
THE OLD BUDGET TRANSFER FORM WILL NOT WORK WITH THE NEW
PEOPLESOFT 8.8 UPGRADE.
2. You must use budget accounts. Scroll down for list of valid revenue and expense budget
accounts. All budget accounts start with a ‘B’.
3. With General Revenue funds, transfers should balance. Increases should equal decreases.
With non-General Revenue orgs, with any transfer that doesn't balance, the org must have
sufficient funds to justify the requested budget transfer. Contact the Budget office if you
have any questions.
4. The signs for amounts do not follow the rules of debits and credits. Negatives decrease
budget authority, and positives increase budget authority.
5. Do not skip any lines, because the budget upload program stops processing when it reaches
a blank line.
6. The description you enter at the top of the transfer form is the Description that will
appear on the Budget Detail Report (nbudgl.xls).
7. E-mail all transfers to the Budget and Planning Groupwise mailbox. Email them only once.
If you think you have made an error on a transfer you have sent, contact the Budget staff
immediately.
8. Be certain that you have typed in a correct and valid cost center. You need not put anything
in the "Program" or "Class" fields; as the upload program does it automatically.
9. The Reference and Line Description fields on the right hand side of the transfer are for your
internal use. They will not appear on any reports.
10. Transfers can NEVER be across funds; they can only be within a fund. Consequently, only
one fund should appear on a single budget transfer. The fund number is to be entered on the
budget transfer form, third box down, on the left.
11. As always, feel free to contact Gregg Fieffer (753-1909), Dena Funkhouser (753-6019),
Shante Lubemba (753-1506) or Abby Chemers (753-8411) regarding these or any budget
transfer issue.
Valid Expense Budget Accounts by Fund
Fund
02 & 04
29
Account Description
B640
B641
B644
B645
B646
B647
B649
B651
B652
B654
B664
B670
B800
B830
B840
B850
B862
B863
B865
B870
B880
B885
B887
B888
B890
B641
B646
B647
B649
B651
B652
B654
B671
B675
B707
B708
B742
B771
B780
B784
Budget Pers Svc Faculty
Budget Faculty Summer
Budget Graduate Assistants
Budget Grad Assistants Summer
Budget Extra Help
Budget Operating Staff
Budget Overtime
Budget Student Help
Budget Workstudy
Leave Benefit Payouts
Budget Medicare
Budget Contractual
Budget Commodities
Budget Travel
Budget Automotive
Budget Awards,Grants,Matching
Budget Institutional Support
Budget Grants in Aid
Budget Telecomm Recurring Exp
Budget Matching Funds
Budget Equipment
Budget Library Books
Budget Capital Repair/Maintnce
Budget Permanent Improvements
Refunds
Budget Faculty Summer
Budget Extra Help
Budget Operating Staff
Budget Overtime
Budget Student Help
Budget Workstudy
Leave Benefit Payouts
Budget Contractual
Budget Contractual Services-NIU In-House
Budget Insurance
Budget Insurance-Fidelity Bond
Budget Telephone Student Rooms
Budget Repairs & Other Svc
Budget Utilities General
Budget Fire Protection
Fund
Account
41
B601
B640
B641
B644
B645
B646
B647
B649
B651
B652
B654
B660
B670
B675
B771
B800
B830
B840
B850
B860
B865
B870
B880
B885
B887
B888
B890
B943
Description
Budget Cost of Goods Sold
Budget Pers Svc Faculty
Budget Faculty Summer
Budget Graduate Assistants
Budget Grad Assistants Summer
Budget Extra Help
Budget Operating Staff
Budget Overtime
Budget Student Help
Budget Workstudy
Leave Benefit Payouts
Staff Benefits
Budget Contractual
Budget Computer CPU
Budget NIU Contractual Service
Budget Commodities
Budget Travel
Budget Automotive
Budget Awards, Grants & Matching
Budget Institutional Support
Budget Telecomm Recurring Exp
Budget Matching Funds
Budget Equipment
Budget Library Books
Budget Capital Repair and Maintenance
Budget Permanent Improvements
Budget Refunds/Other Expenses
Budget Debt Service
B785
B786
B800
B830
B840
B850
B860
B865
B870
B880
B890
B901
B902
B903
B943
Budget Refuse Disposal
Budget Util Heating Plt Costs
Budget Commodities
Budget Travel
Budget Automotive
Budget Awards and Grants
Budget Schlrshp/Awrd NonGR Fnd
Budget Telecomm Recurring Exp
Budget Matching Funds
Budget Equipment
Budget Refunds/Other Expenses
Budget Direct Ovrhead Costs
Budget Indirect Costs
Budget Physical Plant OH Costs
Budget Debt Service
Valid Revenue Budget Accounts
Budget
Account
Actuals
Account
B4TUFE
452300
401260
401180
401170
401160
401120
B4GRNT
452670
452770
452760
452750
452740
452680
452660
452650
452620
B4FEPR
452310
401220
401210
401190
401130
401100
B4FEUS
452120
401350
401340
401320
401200
401140
B4FEOT
401310
401300
401290
Description
Tuition and Student Fees
Student Bond Fees
Tuition & Fees Waived-ACC only
Student Activity Fees
Material Fees
Registration Fees
Extension Fees
Gifts, Grants and Contracts
Private Gifts And Grants
Annual Interest Grant
Unexpnded Fixd Price Cntrct Fd
Scholarship Matching Funds
Earnd Ovrhd-Frm Cntrcts,Resear
Privte Gifts Thru NIU Fndation
Recpts Fr/State Grants/Cntrcts
Recpts From Fed Grants/Contrct
Studnt Serv FrnshedCollegeWSP
Processing Fees
Application Fees
Card Replacement - Billings
Card Replacement Fees
Transcript Fees
Graduation Fees
Admission/Application Fees-Loan
Usage Fees
Utility Use Fee
Parking Meters
Pay Lot
Parking Fees
Conference and Seminar Fees
Hospital Service Fees
Other Fees
Other Fee Income
Other Fee Income
Other Fee Income
Budget
Account
Actuals
Account
B4SLFD
430120
430110
420340
420330
420320
420310
420280
420260
420220
420200
420140
420100
B4SLOT
430290
430100
430220
430210
430200
430190
430180
430170
430160
401360
B4RNTL
452100
440320
440310
440250
440240
440230
440220
440210
440100
B4ROOM
Description
Food Sales
Sales-Alcoholic Beverages
Sales-Food
Food Income - Candy Sales
Food Income-Vending
Food Income-Snack Bar
Food Income-Pheasant Room
Food Income-Training Table
Food Income- Summer Operations
Food Income-Guest Meals
Food Income-Conf. & Catering
Food Income-Penalties, Etc
Food Income-Students/Advisors
Other Sales
Sales/Serv-Not Classified Above
Sales/Receipts
Sales - Other
Sales - Other
Sales - Other
Sales - Other
Sales - Other
Sales - Other
Sales - Other
Direct Resale Revenue
Rental Income
Service And Equipment Revenue
Expenses Reimbursed By Lessee
Income From Lessee
Rental Income-Vans
Rental Income-Buses
Rental Income-Trucks
Rental Income-Station Wagons
Rental Income-Sedans
Rental Income
Room Income
401280
401270
B4FINE
401150
401330
B4SLCM
430150
430140
430130
B4SLPT
452285
452280
430270
430260
430250
430240
430230
B4SLAD
452260
452420
430280
B4COM
M
401250
401240
401230
452530
452270
452250
B4INVS
452460
452450
452440
452430
452405
452400
450120
450100
483250
483100
483200
B4MISC
486000
485000
499100
453100
Other Fee Income
Other Fee Income
Fines
Library Fines
Parking Fines
Commoditiy Sales
Sales-Special Orders
Sales-Commodities
Sales-Cylinder Gas
Printing & Tech Sales
Technology Services Revenue
Student Toll Revenue
Photocopy
Posters
Quick copy-Duplicating
Printing
Sales-Addressograph
Advertising Sales
Television Income
Advertising Revenue
Programs And Advertising
Commissions
Discount Fees - Huskie Bucks
Discount Fees - Student Charge
Discount Fee Revenue
Concessions Commissions
Laundry Machine Income
Vending Machine Commissions
Investment Income
Interest Income-Self Insurance
Interest Income - Securities
Interest Canceled
Interest Incm-Installment Plan
Allocated Interest Income
Interest Income
Gain(Loss)Disp of Invstmt
Dividend Income
Reversal Unrealized Gain/Loss
Realized Gain
Unrealized Gain/Loss
Miscellaneous Income
Contra-Revenue NSF Checks
Revenue WriteOffs
Income Not Otherwise Defined
Other Miscellaneous Income
452510
452500
452240
452230
452220
452210
452200
430920
430910
Summer Fees Clearing
Fall Fees/Break Housing
Damage Assessment Income
Room Income-Conferences
Room Income-Forfeitures, Etc
Room Income-Summer Operations
Room Income-Students/Advisors
Gate Receipts
Tournaments
Special Events
Gate Receipts-Other
Gate Receipts-Other
Gate Receipts-Other
Gate Receipts-Other
Gate Receipts-Other
Gate Receipts-Women Basketb
Gate Receipts-Basketball
Gate Receipts--Football
Guarantees
Guarantees-Football
Guarantees-Basketball
S50000
501000
501100
501200
501300
501400
501500
502000
503000
504000
505000
506000
511000
512000
513000
514000
515000
516000
517000
518000
519000
519100
Transfers
TRANSFERS
Transfers To/From Other Funds
Transfers To/From Other Funds
Transfers To/From Other Funds
Transfers To/From Other Funds
Tsf to Close 04 Fund Balances
Tsf-Establish 04 Fund Balance
Transfers To/From Other Funds
Transfers To/From Other Funds
Transfers To/From Other Funds
Transfer To/From Reserve Funds
Transfers Within Funds
Net Revenue Transfers - Food
Net Revenue Transfers - Dorm
Net Revenue Tsfs - Bookstore
Net Revenue Tsfs - Game Rooms
Net Revenue Tsfs - Guest Rooms
Net Revenue Transfers - Desk
Net Revenue Tsf-Conference Ctr
Net Rev Tsf-Women's Stdy Ctr
Net Rev Tsf - HSC Conf Center
Net Rev Tsf - Parking Ops
B4GATE
452360
452350
430880
430870
430860
430850
430840
430830
430820
430810
B4GUAR
B500
For Revenue Bond use ONLY:
B5RRRS
505100
505300
B5EQRS
505200
Transfers - Repair and Replmt Rsv
Tsf To/Fr Repair&Repl Reserve
Tsf To/Fr Reserve Adjustments
Transfers - Equipment Rsv
Tsf To/From Equipment Reserve