The Commonwealth of Massachusetts
Department of Education
350 Main Street, Malden, Massachusetts 02148-5023
Telephone: (781) 338-3700
TTY: N.E.T. Relay 1-800-439-2370
January 10, 2007
Dr. Louis Abbate
Executive Director
Willie Ross School for the Deaf
32 Norway Street
Longmeadow, MA 01106
Re: Onsite Follow-up Monitoring Report: Program Review
Corrective Action Plan Verification and Mid-cycle Review
Dear Dr. Abbate,
Enclosed is the Department's Program Review Follow-up Monitoring Report together with
findings regarding your private school’s Mid-Cycle Program Review. This report contains the
Department's findings based on the onsite activities conducted in your school to verify the
implementation status and effectiveness of corrective steps taken in response to your Program
Review Report issued on July 19, 2004. This report also includes a report on the status of
implementation for new state or federal special education requirements enacted since your
school’s last Program Review.
We are pleased to indicate that the Department of Education has found your school’s approved
Corrective Action Plan to be substantially implemented and effective in remedying previously
identified noncompliance issues. Additionally, we have determined that your school is in
substantial compliance with any new state or federal special education requirements enacted
since your last Program Review. The findings of the Department are included in the attached
Follow-up Monitoring Report. You and your entire staff are to be congratulated for your efforts
in implementing all necessary improvements. Your private school will now receive an updated
status of “Full Approval.” This approval shall remain in effect for three (3) years from the date of
this letter and attached approval certificate. This approval will be contingent upon continued
compliance with all regulations contained within 603 CMR 28.00 “Special Education
Regulations” and 603 CMR 18.00 “Program And Safety Standards For Approved Public Or
Private Day And Residential Special Education School Programs.” The Department of Education
may change this approval status at any point during this three-year period if circumstances arise
that warrant such a change.
The Department will notify you of your school’s next regularly scheduled Program Review
several months before it is to occur. At this time we anticipate the Department's next routine
monitoring visit to occur sometime during FY 2010, unless the Department determines that there
is some reason to schedule this visit earlier.
Your staff's cooperation throughout these follow-up monitoring activities is appreciated. Should
you require additional clarification of information included in our report, please do not hesitate to
contact the Onsite Team Chairperson at 413- 858-4591.
Sincerely,
Sandra K. Hanig, Education Specialist
Program Quality Assurance Services
Darlene Lynch, Director
Program Quality Assurance Services
c:
David P. Driscoll, Commissioner of Education
Susan Phillips, Chairperson, Board of Directors
Encl.: Follow-up Monitoring Report
Application Face Sheet
Full Approval Certificate, Expiration date: August 31, 2010
2
Willie Ross Mid-Cycle Report
January 10, 2007
MASSACHUSETTS DEPARTMENT OF EDUCATION
PRIVATE SCHOOL MID-CYCLE PROGRAM REVIEW
Willie Ross School for the Deaf
ONSITE VERIFICATION OF CORRECTIVE ACTION PLAN IMPLEMENTATION
AND/OR IDENTIFICATION OF ADDITIONAL FINDINGS REQUIRING CORRECTIVE ACTION
Action Plan Submitted on September 3, 2004
Progress Reports Submitted on January 30, 2006
Onsite Visit Conducted on November 20, 2006
Date of this Report: January 10, 2007
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation


2.2
Approvals,
Licenses,
Certificates of
Inspection
28.09 (2)(b)4-5
28.09(5)
28.09(6)
18.04(1)

Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified
Documentation
The school was found to be fully
in compliance with this criterion
at the time of the January 2004
program review.
The finding at the time of the
November 2006 mid-cycle
review was that the school has
all required inspections and
licenses on file.
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


2.3
Not Applicable
Willie Ross School For the Deaf is
a day program.
OCCS Licensure
(Not Applicable
to Day Schools)
2
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


3.2
Health Care
Manual
18.05 (9)(d)
(formerly 3.1,
3.2, 3.3)

Documentation
The concern at the time of the
January 2004 program review was
that the school did not have a
single Health Care Policies and
Procedures Manual containing
all mandated health-related
policies and procedures.
The finding during the
November 2006 mid-cycle
review was that Willie Ross now
has a separate Health Care
Manual. It contains a policy on
all required topics. The letter
from the physician reviewing
approving the Health Care
Manual is dated within the past
12 months.
3
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


4.4
Advanced
Notice of
Program/
Facility Change
28.09(5)(c)

Documentation
and Interview
The school was found to be fully
in compliance with this criterion
at the time of the January 2004
program review.
The finding at the time of the
November 2006 mid-cycle
review was that the school
submitted its policy on notifying
the DOE of program and
facilities change, a copy of the
Form 1 it uses and a copy of the
Form 1 notifications it has
submitted to the DOE in the past
year and continues to be fully in
compliance with this criterion.
4
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


4.5
Immediate
Notification
18.03(10)
18.05(7)
28.09(12)

Documentation
and Interview
The school was found to be fully
in compliance with this criterion
at the time of the January 2004
program review.
The finding at the time of the
November 2006 mid-cycle
review was that the school
continues to fully implement this
criterion.
5
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


5.1
Student
Admissions
28.09(11)
18.05(1) and (2)

Documentation
review
The concern at the time of the
January 2004 program review
was that the school had not
made all mandated policies and
procedures available to parents,
student and the placing public
school district prior to
admission.
The finding at the time of the
November 2006 midcycle
review was that Willie Ross
School has revised its
admissions policy to now state
that parents and students (if
appropriate) receive a copy of
the Parent Manual that contains
many policies prior to admission
and the school district, parents
and teachers are notified via
letter that all policies and
procedures are available for
review at any time.
6
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


5.2
Policies and
Procedures for
Coordination/
Collaboration
with Public
School Districts
& Content
requirements
policies/
procedures for
Coordination/
Collaboration
with Public
School Districts
28.06(2-3)
28.09(9)(c)&(d)
28.09(2)(b)7
Federal
Regulations:
300.349 and
300.400-.401

Documentation
and Interview
The concern at the time of the
January 2004 program review
was that the school did not have
a separate Policies and
Procedures Manual and Health
Care Manual.
The finding at the time of the
November 2006 mid-cycle
review is that Willie Ross
School now has separate
Policies and Procedures and
Health Care Manuals.
Willie Ross School has
developed required policy on
collaboration with public school
districts.
(Formerly 5.3
and 5.4)
7
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


6.1
Daily
Instructional
Hours
603 C.M.R.
27.00

Documentation
and Interview
The school was found to be fully
in compliance with this criterion
at the time of the January 2004
program review.
The finding at the time of the
November 2006 mid-cycle
review was that block schedules
indicate that elementary students
receive an average of at least 5
hours of structured learning
time; high school students
receive at least 5.5 hours.
8
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


6.2
School-to-work
(Instructional
hours)
603 CMR 27.02,
27.04

Documentation
and Interview
This criterion was not evaluated
at the time of the January 2004
program review.
The finding at the time of the
November 2006 mid-cycle
review was that Willie Ross
School has developed a School
to Work Policy that describes
the school to work program with
written guidelines to ensure that
students meet IEPs goals in the
school to work placement as
well as instruction in all core
academic subjects during
classroom time. The school has
developed an evaluation
checklist that is used for student
evaluation and progress toward
IEP goals in the school to work
placement.
9
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


6.3

Documentation
and Interview
Kindergarten
(Instructional
hours)
603 CMR
27.03(5)
The finding at the time of the
November 2006 mid-cycle
review was that the
Kindergarten class exceeds
required instructional learning
time.
6.4
School Days per
Year
28.09(9)
(Formerly 6.2)
This criterion was not evaluated
at the time of the January 2004
program review.

Documentation
and Interview
The school was found to be fully
in compliance with this criterion
at the time of the January 2004
program review.
The finding at the time of the
November 2006 mid-cycle
review was that the private
school follows the school
calendar for East Longmeadow
public schools and contains 180
days + 5 additional days for
emergency closures.
10
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


6.5
Early Release of
High School
Seniors
603 CMR 27.05

Documentation
and Interview
This criterion was not evaluated
at the time of the January 2004
program review.
The finding at the time of the
November 2006 mid-cycle
review was that Willie Ross
School has developed a written
policy on the early release of
high school seniors that states
that graduating seniors may be
released 12 school days prior to
the end of the school year.
The school reports that it follows
the East Longmeadow public
school calendar.
11
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


7.1
Curriculum
28.09(9)(b)
(formerly 1.3)

Documentation
and Interview
The school was found to be fully
in compliance with this criterion
at the time of the January 2004
program review.
The finding at the time of the
November 2006 mid-cycle
review was that Willie Ross has
a well- developed written
curriculum adapted for its
population that is based upon
the Massachusetts Curriculum
Frameworks.
12
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


7.3
State/District
Wide
Assessments
28.09(9)(d)

Documentation
and Interview
The concern at the time of the
January 2004 program review
was that the school has not
developed written procedures
outlining how the school will
ensure that all students
participate in state and district
assessments.
The finding at the time of the
November 2006 mid-cycle
review was that Willie Ross
School has developed a policy
on administering MCAS and the
MCAS alternate exam. The
school also provided evidence
that the form of MCAS that a
student will take is discussed at
each IEP Team meeting,
evidence that staff members
have been trained in MCAS
alternate testing and the list of
students participating in both the
MCAS and alternate exams.
13
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


8.1
Implementation
-Educational
Services
28.04 and
28.09(8)
34 CFR 300.24

Documentation
The concern at the time of the
January 2004 program review
was that the school had not
developed a written description
regarding how it provides
students with daily living skills,
social emotional needs or
physical education.
The finding at the time of the
November 2006 mid-cycle
review was that Willie Ross
School for the Deaf has
developed a written description
of how it provides students with
daily living skills, social
emotional needs or physical
education.
14
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


8.4
Program
Modifications
and Support
Service for
Limited English
Proficient
Students
Title VI: 42
U.S.C. 2000d;
34 CFR
100.3(a), (b);
EEOA:
20 U.S.C.
1703(f);
M.G.L.c. 71,
s.38Q1/2; 603
CMR
28.03(3)(a);
M.G.L.c. 71A,
ss.2 (e), 4; 603
CMR 14.04;
M.G.L.c. 76, s.
5; 603 CMR
26.03

Documentation
Student Record
Review and
Interview
This criterion was not evaluated
at the time of the January 2004
program review.
The finding at the time of the
November 2006 mid-cycle
review was that all students who
attend Willie Ross School for
the Deaf required special
language assistance. Willie
Ross School submitted a copy of
its adapted English Language
Arts Curriculum for all students.
Each IEP included
modifications for English
language and reading
development.
15
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


8.5
Current IEP &
Student Roster
28.09
(formerly 8.4)

Documentation
and Interview
The school was found to be in
compliance with this criterion at
the time of the January 2004
program review. The school did
not always have an IEP on file
that was signed by the student’s
parent or guardian but the school
presented documentation
indicating that it had requested
copies of the signed IEP from
the sending school district,
however in many cases the
sending school district had not
responded.
The finding at the time of the
November 2006 mid-cycle
review was that the private
school has made repeated
attempts through both letters and
phone calls to obtain a signed
copy of the IEP for each student
enrolled. Please note that the
school must follow the IEP that
is signed by the parent and
school district and not the most
currently developed, but
unsigned IEP.
16
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


8.7
IEP- Progress
Reports
28.07(3)
20 U.S.C.
Chapter 33,
Section
1414(d)(1)(A)(v
iii)
34 CFR
300.347

Documentation
The school was found to be in
compliance with this criterion at
the time of the January 2004
program review. A comment
was made that information
regarding persons or agencies
receiving progress reports were
maintained as a simple list. The
school had not maintained cover
letters in student records to
document who received reports.
The finding at the time of the
November 2006 mid-cycle
review was that Willie Ross
School has developed a form to
record the date progress reports
are sent to the LEA, parent and
student file.
17
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


8.9
IEP- Revisions
and Changes
34 CFR 300
(Formerly 8.8)

Documentation
and Interview
The concern at the time of the
January 2004 program review
was that the school had not
received or retained copies of
the IEP TEAM sign in sheets;
therefore, it was not possible to
determine whether required
persons attended all IEP Team
meetings.
A review of 6 randomly chosen
IEPS at the time of the
November 2006 mid-cycle
review indicates that IEP sign in
sheets are filed in each student
record. All required persons are
in attendance at each IEP
meeting.
18
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


8.11
IEP- Transition
Planning
34 CFR
300.347(b)(1)
34 CFR
300.347(b)(2)
(formerly 8.10)

Student Record
Review
The concern at the time of the
January 2004 program review
was that IEPs of all students
over the age of sixteen (16) did
not contain vision statements
and statements of needed
transition services.
A review of student records at
the time of the November 2006
mid-cycle review indicate that
all records reviewed contained a
vision statement and statement
of needed transition services.
19
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


9.1
Policies and
Procedures
18.05(5)

Documentation
and Interview
The concern at the time of the
January 2004 program review
was that the Willie Ross
Campus Program did not have
sufficient numbers of staff
members trained in physical
restraint.
The finding at the time of the
November 2006 mid-cycle
review was that Willie Ross
School requires five staff
members to be trained in CPI.
Staff member certifications
expired in October 2006. Staff
members attended a 6-hour
refresher course in October
2006. Willie Ross School for
the Deaf plans to have at least
two more staff members fully
training by the end of the 20062007 academic year.
20
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


9.3
Runaway Students
18.03(10)

Documentation
and Interview
The concern at the time of the
January 2004 program review
was that the school had recently
developed a written policy and
procedure for handling students
who run away from the program,
however, staff had not been
trained to implement this policy
and procedure.
The finding at the time of the
November 2006 mid-cycle
review was that the runaway
policy is appropriate and the
private school submitted
evidence of staff training on this
policy in August 2006.
21
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


9.4
Restraints
18.05 (5)(h)
603 CMR 46.00
102 CMR 3.00

Documentation
and Interview
The concern at the time of the
January 2004 program review
was that the Willie Ross
Campus Program did not have
sufficient numbers of staff
members trained in physical
restraint.
The finding at the time of the
November 2006 mid-cycle
review was that five staff
members have Crisis Prevention
Intervention (CPI) training.
Willie Ross School submitted a
copy of CPI certificates that
indicate these staff members
completed refresher training in
October 2006.
22
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


9.5
3-5 Day
Suspensions
18.05(6)

Documentation
The concern at the time of the
January 2004 program review
was that the school did not have
a written policy or procedure
related to suspensions.
The finding at the time of the
November 2006 mid-cycle
review was that Willie Ross has
developed a suspension policy
that contains all required
elements, a log to track
suspension and a letter to notify
parents, LEA and other agencies
involved of suspensions.
23
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


9.7
Terminations
18.05(7)
28.09(12)(b)

Documentation
and Interview
The concern at the time of the
January 2004 program review
was that the school did not have
a written policy or procedure
related to terminations.
The finding at the time of the
November 2006 mid-cycle
review was that Willie Ross has
developed a policy on planned,
unplanned (defined as when a
student’s family suddenly moves
out of the area or child is unable
to attend classes) and emergency
terminations that contains all
required information.
24
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


10.1
Student:
Teacher Ratios
28.06(6)(d)&(g)
28.09(7)(e)

Documentation
and Interview
The school was found to be fully
in compliance with this criterion
at the time of the January 2004
program review.
The finding at the time of the
November 2006 mid-cycle
review was that at the
Longmeadow Campus, Student:
Teacher: Teacher Aid ratio for
elementary students is 6 or
7:1:1, for middle is 4-6:1:1 and
in the high school is 5:1:1. At
the East Longmeadow
Partnership program campus, the
student:teacher:teacher aide ratio
in elementary and middle school
classes is 3-6:1:1/2. The high
school ratio is 2-7:1:1.
25
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


10.4
Student: Child
Care Ratios
28.09(7)
18.01(2)
Not Applicable
Documentation
Willie Ross School is a day
program.
26
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


11.1
Personnel
Policies
28.09(7)
28.09(11)(a)
18.05(11)

Documentation
and interview
The concern at the time of the
January 2004 program review
was that the school did not have
sufficient written policies and
procedures for handling staff
complaints, working with
volunteers and interns or nondiscrimination when hiring.
The finding at the time of the
November 2006 mid-cycle
review was that Willie Ross
School for the Deaf has
developed a policy and a
complaint form for handling
staff complaints as well as
policies for working with
volunteers and interns and nondiscrimination when hiring.
27
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
The school was found to be
fully in compliance with this
criterion at the time of the
January 2004 program
review.
Submit a copy of the current
Massachusetts Department
of Education license or
approved waiver for that one
teacher to the Department of
Education by February 28,
2007.


11.3
Educational
Administrator
Qualifications
28.09(7)(a)
603 CMR
44.00 and 44.04
11.4

Documentation
and Interview
The school was found to be fully
in compliance with this criterion
at the time of the January 2004
program review.
The finding at the time of the
November 2006 mid-cycle
review was that the Educational
Administrator has a current
DOE license and master’s
degree in deaf education.
Documentation
and Interview

Teachers
Special
Education
Teachers and
Regular
Education
Teachers
28.09(7)(b)(c)
18.05(11)(f)
The finding at the time of the
November 2006 mid-cycle
review is that one teacher
does not have a DOE license
or approved waiver.
28
Willie Ross Mid-Cycle Report
January 10, 2007
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


11.4(a)
Professional
Development
Plans
28.09(7)(b)(c)
18.05(11)(f)

Documentation
and Interview
This criterion was not required
at the time of the January 2004
program review.
The finding at the time of the
November 2006 mid-cycle
review was that Willie Ross
School for the Deaf submitted
required information on
professional development plans
for its DOE professionally
licensed teachers, including the
Speech and Language
Pathologist.
29
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


11.5

Documentation
and Interview
Related Services
Staff
28.09(7)(d)
11.6
Master Staff
Roster
28.09(7)
The school was found to be fully
in compliance with this criterion
at the time of the January 2004
program review.
The finding at the time of the
November 2006 mid-cycle
review was that the Related
Services Roster includes
information on each related
service provider’s role in the
program and all related services
providers hold current licenses.

Documentation
The school was found to be fully
in compliance with this criterion
at the time of the January 2004
program review.
The finding at the time of the
November 2006 mid-cycle
review was that Willie Ross
School for the Deaf submitted a
Master Staff Roster that contains
all required information.
30
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


11.7

Documentation
Job Descriptions
18.05(11)(d)
11.8
Salary Ranges
18.05(11)(e)

Documentation
This criterion was not evaluated
at the time of the January 2004
program review.
The finding at the time of the
November 2006 mid-cycle
review was that Willie Ross
School has developed job
descriptions for each position
that includes all required
elements, including UFR #, title,
qualifications and description of
duties.
This criterion was not evaluated
at the time of the January 2004
program review.
The finding at the time of the
November 2006 mid-cycle
review was that Willie Ross
School submitted information on
the salary range for each
position.
31
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


11.9
Organizational
Structure
28.09(7)
28.07(c)

Documentation
The school was found to be fully
in compliance with this criterion
at the time of the January 2004
program review.
The finding at the time of the
November 2006 mid-cycle
review was that Willie Ross
School submitted a copy of the
organizational chart.
32
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


11.11
Supervision of
Students
28.09(7)

Documentation
and Interview
The school was found to be fully
in compliance with this criterion
at the time of the January 2004
program review.
The finding at the time of the
November 2006 mid-cycle
review was that Willie Ross
School submitted block
schedules that indicate
supervision of students during
its day program. For after
school and field trips the staff to
student ratio is equal to or more
intensive than in the classrooms.
33
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


11.12
Accessibility of
Extracurricular
Activities
Title VI: 42
U.S.C. 2000d;
34 CFR
100.3(a), (b);
Title IX: 20
U.S.C. 1681; 34
CFR 106.31,
106.41; Section
504: 29 U.S.C.
794; 34 CFR
104.4,104.37(a),
(c); Title II: 42
U.S.C. 12132;
28 CFR 35.130;
NCLB: Title X,
Part C, Sec.
721; Mass.
Const. amend.
art 114; M.G.L.
c. 76, s. 5; 603
CMR 26.06

Documentation
and Interview
The school was found to be fully
in compliance with this criterion
at the time of the January 2004
program review.
The finding at the time of the
November 2006 mid-cycle
review was that Willie Ross
School’s policy on participation
in extracurricular activities
indicates that all students may
participate with parental
permission. Interview indicates
that, on an individual case-bycase basis, a student may be
required to maintain attendance
standards at the school in order
to participate in extra curricular
activities.
34
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


12.1
Staff Orientation
Training
18.05(11)(g)

Documentation
review
The concern at the time of the
January 2004 program review
was that the school did not have
a written plan describing how
newly hired staff would be
provided training on all required
topics if staff were hired midyear and were not able to attend
the annual orientation session
for all employees.
At the time of the November
2006 mid-cycle review was that
Willie Ross School submitted a
copy of its written plan on
training new employees. This
plan states that it is the
responsibility of the Educational
Administrator to ensure that new
employees are fully trained in all
required topics prior to working
directly with staff members.
35
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


12.2
Annual InService Training
Plan and
Calendar
28.09(7)(f)
18.05(11)(h)
Title VI: 42
U.S.C.2000d;34
CFR
100.3;EEOA:20
U.S.C.1730(f);
Title IX: 20
U.S.C.1681; 34
CFR 106.31106.42;
M.G.L.c.76, s.5;
603 CMR 26.00,
esp.26.07(2),(3)

Documentation
Review of
Personnel
Records and
Interview
The concern at the time of the
January 2004 program review
was that the school had not
provided annual training to all
staff providing direct care to
students on the topics of
administration of medication,
transportation policy, behavior
management policies or civil
rights.
The finding at the time of the
November 2006 mid-cycle
review was that the 2006-2007
In-Service Training Schedule
includes training on all required
topics. All staff members are
required to attend training all
required DOE topics.
36
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


12.2 (a)
Behavior
Management
and Restraint
Training
28.09(11)
18.05(5)
Documentation
and Interview
The concern at the time of the
January 2004 program review
was that the Willie Ross
Campus Program did not have
sufficient numbers of staff
trained in physical restraint.
The finding at the time of the
November 2006 mid-cycle
review was that five staff
members receive full Crisis
Prevention Intervention (CPI)
restraint training. They took a
refresher course in October 2006
have received current
certification. By the end of the
2006-2007 academic year,
Willie Ross School plans to
have additional staff members
trained in the use of restraints.
37
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


12.2 (b)
Child Abuse
Reporting
18.05(9)(j)

Documentation
and Interview
The concern at the time of the
January 2004 program review
was that the school did not have
written procedures for the
reporting of suspected
child/student abuse.
The finding at the time of the
November 2006 mid-cycle review
was that Willie Ross School
submitted a copy of its policy on
reporting abuse or neglect. This
policy discusses reporting abuse or
neglect of students under age 18 to
the Department of Social Services
and notifying the Disabled Persons
Protection Commission of the
suspected abuse or neglect of
students age 18 or older.
38
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


12.2 (d)
Medication
Training
18.05(9)(f)(3)
(c)

Documentation
and interview
The concern at the time of the
January 2004 program review
was that the school had not
provided training to its staff
member by a physician or
registered nurse that included
the nature of the medication,
potential side effects and any
special precautions or
requirements.
At the time of the November
2006 mid-cycle review, Willie
Ross submitted documentation
that it has planned training on
medication side effects for
February 1, 2007. No staff
members are trained in
administering medications.
Currently no students take
medications during the school
day. A nurse is on staff every
day to administer medications
during the school day, if
necessary.
39
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


12.2 (g)
Interns and
Volunteers
Training
18.05 (11)(I)

Documentation
and Interview
The concern at the time of the
January 2004 program review
was that the school did not have
a training plan for interns or
volunteers.
The finding at the time of the
November 2006 mid-cycle
review was that Willie Ross
School for the Deaf has a written
policy on Interns and Volunteers
that includes information on
how they will be provided with
supervision and training.
40
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


13.3
Comparability
of Facilities
Title VI: 42
U.S.C. 2000d;
34 CFR
100.3(b)(2);
Title IX: 20
U.S.C. 1681; 34
CFR
106.33,106.40(b
)(3); Section
504: 29 U.S.C.
794; 34 CFR
104.34(c);
Mass. Const.
amend. art. 114;
603 CMR
28.03(1)(b)

Documentation
and Interview
This criterion was not evaluated
at the time of the January 2004
program review.
At the time of the November
2006 mid-cycle review Willie
Ross School for the Deaf
submitted the name of the staff
person responsible for ensuring
that all restroom facilities are
comparable for both genders. At
this time there are no facilities
that are separate for any other
reason.
41
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


15.1
Parental
Involvement and
Parents’
Advisory Group
18.05(4)(a)

Documentation
and Interview
The school was found to be fully
in compliance with this criterion
at the time of the January 2004
program review.
The finding at the time of the
November 2006 mid-cycle
review was that Willie Ross
School has developed a written
plan for involving parents, has
named a staff person to liaison
with the Parent Advisory Group
(PAG), held PAG meetings and
scheduled additional PAG
meeting for the spring semester.
42
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


15.3
Information to
be translated
into Languages
other than
English
Title VI; EEOA:
20 U.S.C.
1703(f); M.G.L.
c. 76, s. 5; 603
CMR 26.02(2)

Documentation
and Interview
This criterion was not evaluated
at the time of the January 2004
program review.
The finding at the time of the
November 2006 mid-cycle
review was that Willie Ross
School submitted the name and
job description of the staff
member who provides parents
with verbal and written
translations into Spanish,
procedures for documenting
these translations and examples
of notices that have been
translated.
43
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


15.8
Registering
Complaints
18.05(1)(b)16
Title IX: 20
U.S.C. 1681; 34
CFR 106.8;
Section 504: 29
U.S.C. 794; 34
CFR 104.7;
Title II: 42
U.S.C. 12132;
28 CFR 35.107;
NCLB: Title X,
Part C, Sec.
722(g)(1)(J)(ii)
(Formerly 15.7)

Documentation
review
The concern at the time of the
January 2004 program review
was that the school had not
developed written procedures to
be used by students and parents
to register complaints regarding
the students’ education and care
at the school.
The finding at the time of the
November 2006 mid-cycle
review was that Willie Ross
School for The Deaf has
developed policies and
procedures for parents and
students to file a complaint.
These procedures are written in
the Parent Handbook and
Policies and Procedures Manual.
44
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


16.1
Health Care
Policy and
Procedure
Manual
18.05(9)(c)
18.05(9)(d)

Documentation
The concern at the time of the
January 2004 program review
was that the school did not have
a written Health Care Policies
and Procedures Manual.
The finding at the time of the
November 2006 mid-cycle
review was that the school now
has a separate Health Care
Policies and Procedures Manual.
45
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


16.5
Administration
of Medication
18.05(9)(f)

Documentation
and Interview
The concern at the time of the
January 2004 program review
was that the school had not
developed written policies and
procedures for staff training
regarding medications.
The finding at the time of the
November 2006 mid-cycle
review was that Willie Ross
School for the Deaf has a written
policy that states that staff
members do not administer
medications to students; only a
nurse may administer
medications, including over the
counter medications.
46
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
The concern at the time of
the January 2004 program
review was that the school
did not have a policy on the
administration of
antipsychotic medications.
Submit a revised policy on
administration of
antipsychotic medication to
the Department of
Education by February 28,
2007.


16.6
Documentation
and Interview

Administration
of Antipsychotic
Medication
18.05(9)(f)(9)
The finding at the time of the
November 2006 mid-cycle
review was that the school’s
policy on the administration
of anti-psychotic medication
does not include all required
elements.
47
Willie Ross Mid-Cycle Report
January 10, 2007
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


16.7
Preventive
Health Care
18.05(9)(f)(9)
(h)

Documentation
and Interview
The concern at the time of the
January 2004 program review
was that the school’s written
plan for providing preventative
health care was not sufficient. It
did not include procedures when
dealing with a staff member or
student with a communicable
disease, protecting students from
allergens or providing students
with information on family
planning.
The finding at the time of the
November 2006 mid-cycle
review was that Willie Ross
School for the Deaf has
developed policies in its Policy
and Procedure Manual on
procedures to deal with staff
members or students with
communicable diseases, students
with allergies and providing
students with information on
family planning.
48
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


16.10
Meningococcal
Disease and
Vaccination
MGL, Chapter
76, s. 15D
105 CMR
220.700
Not Applicable
This is a new criterion that was
not evaluated at the time of the
January 2004 program review.
The finding at the time of the
November 2006 mid-cycle
review was that Willie Ross
School is approved as a day
program and is not required to
have a policy on Meningococcal
Disease and Vaccination,
although following advice from
the Department of Health, the
school did send information to
parents on this topic.
49
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified


17.1
Transportation
Safety
28.09(11)(b)

Documentation
Interview and
Personnel
Record
The concern at the time of the
January 2004 program review
was that the school had not
ensured that all persons who
operate a school owned vehicle
received in-service training on
overall transportation safety.
At the time of the November
2006 mid-cycle review, Willie
Ross School for the Deaf
submitted an agenda and sign-in
sheet for its staff training on
transportation policies. A
review of personnel records
indicates that a current driver’s
license on file for each staff
member who drives students in
school owned vehicles.
50
Willie Ross Mid-Cycle Report
January 10, 2007
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation Status of
Requirements
or
Corrective
Action Plan
Determined to
be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding Corrective
Action Plan Implementation
Corrective
Action Plan
Determined to
be Not Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete Implementation of
Approved Corrective Action
Plan or Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
The school was found to be
fully in compliance with this
criterion at the time of the
January 2004 program
review.
Submit a revised student
record face sheet to the
Department of Education by
February 28, 2007 that
includes all required elements.


18.2
Student Record
Review and
Interview

Student Records
28.09(10)
MGL c. 71, s.
34H
603 CMR 23.00
The finding at the time of the
November 2006 mid-cycle
review was that the face sheet
does not include all required
elements.
Family
Educational
Rights and
Privacy Act
(FERPA)
51
Willie Ross Mid-Cycle Report
January 10, 2007