Massachusetts Department of
Elementary and Secondary Education
75 Pleasant Street, Malden, Massachusetts 02148-4906
Telephone: (781) 338-3700
TTY: N.E.T. Relay 1-800-439-2370
October 4, 2011
Rose Evans, Educational Administrator
Center for Human Development
Pace Day Program
69 Capital Drive
West Springfield, MA 01089
Re:
Mid-cycle Review and Verification of previous Program Review Corrective Action Plan
Dear Ms. Evans:
Enclosed is the Department of Elementary and Secondary Education’s (“Department”) Mid-cycle
Report based upon the Mid-cycle review conducted in your private school program in September,
2011. This Mid-cycle Review Report contains the Department's findings regarding the
implementation status and effectiveness of corrective steps taken in response to your previous
Program Review Report issued on October 6, 2008. This report also includes a report on the
status of implementation for new state or federal special education requirements enacted since
your program’s last Program Review.
While the Department found certain noncompliance issues to be resolved, others were partially
corrected, not addressed at all and/or new issues were identified by the Department’s onsite team.
Therefore, the Department is issuing a “Provisional Approval” status effective from the date of
this letter and indicated on your approval certificate. Your “Provisional Approval” will expire on
January 27, 2012. The reasons for the “Provisional Approval” are clearly indicated on the
attached Mid-cycle Review Report.
As the Department previously informed you, in cases where a program fails to fully and
effectively implement a Corrective Action Plan which was proposed by your program and
approved by the Department, the Department must then prepare a Corrective Action Plan for the
program which must be implemented without further delay. You will find these requirements for
corrective action and further progress reporting included in the attached report, together with any
steps that must be taken by the program to fully implement new special education requirements.
Please provide the Department with your written assurance that the Department's requirements
for corrective action will be implemented by your program within the timelines specified. Your
statement of assurance must be submitted to the Department's Onsite Chairperson by October
18, 2011.
Page 1 of 2
Please be advised that the attached Department Approval Certificate must be
conspicuously posted in a public place within the program as required by 603 CMR 28.09.
Your staff's cooperation throughout these follow-up monitoring activities is appreciated. Should
you require additional clarification of information included in our report, please do not hesitate to
contact the Onsite Team Chairperson at 781-338-3719.
Sincerely,
Amy B. Krukonis, Mid-cycle Review Chairperson
Program Quality Assurance Services
Darlene Lynch, Director
Program Quality Assurance Services
c:
Mitchell D. Chester, Ed.D., Commissioner of Elementary and Secondary Education
Jay Primark, Chairperson, Board of Directors
James Goodwin, Executive Director
Encl.: Mid-cycle Review Report
Provisional Private School Approval Certificate, Expiration Date: January 27, 2012
Page 2 of 2
MASSACHUSETTS DEPARTMENT OF
ELEMENTARY AND SECONDARY EDUCATION
PRIVATE SCHOOL MID-CYCLE REVIEW
Center for Human Development
Pace Day Program
MID-CYCLE REVIEW REPORT
Previous Program Review Corrective Action Plan Submitted on December 15, 2008
Progress Reports Submitted on June 25, 2009; October 2, 2009
Mid-cycle Onsite Visit Conducted on September 27-28, 2011
Date of this Report October 4, 2011
Center for Human Development, Pace Day Program Mid-cycle Review Report
October 4, 2011
Page 1 of 32
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance


Selected Approved Private School Program Mid-cycle Review Criteria
2.2 Approvals,
Licenses,
Certificates of
Inspection

Documentation
Observations
Pace Day Program has current
licenses, approvals and
certificates of inspection by
state and local agencies as
required.
18.04(1);
28.09(2)(b)(5);
28.09(5)(b);
28.09(6)(b, c)
2.3 EEC
Licensure
Not Applicable
Pace is a Day Program
therefore this criterion is not
applicable.
102 CMR 3.00
(Residential
Schools only)
Center for Human Development, Pace Day Program Mid-cycle Review Report
October 4, 2011
Page 2 of 32
Further Corrective Action
Ordered by the
Department of Elementary
and Secondary Education
and Timelines for
Implementation and
Further Progress
Reporting
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s) of
Verification
28.09(5)(a)
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Elementary
and Secondary Education
and Timelines for
Implementation and
Further Progress
Reporting
A review of student
records found that not
all students at Pace Day
Program have current
IEP’s. Some IEP’s are
not consented to by the
student’s parent(s) or
student, when
applicable.
Pace Day Program must
have on file a current IEP
that has been issued by the
responsible public school
district and consented to and
dated by the student’s
parent(s) or student, when
applicable.


8.5 Current
IEP & Student
Roster
Comments Regarding
Corrective Action Plan
Implementation
Documentation
Student Record
Review

In addition, some IEP
and Placement Forms
are written for other
public and/or private
Day Programs and are
not specific to Pace as
required.
Center for Human Development, Pace Day Program Mid-cycle Review Report
October 4, 2011
Page 3 of 32
By 12/15/11, Pace Day
Program must submit the
following:
 Complete copies of
the current IEP’s for
each of the five
student records the
Department
reviewed onsite at
the time of the Mid-
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented

Method(s) of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Elementary
and Secondary Education
and Timelines for
Implementation and
Further Progress
Reporting



Center for Human Development, Pace Day Program Mid-cycle Review Report
October 4, 2011
Page 4 of 32
cycle Review.
For all other
students, Pace Day
Program must
submit copies of the
IEP signature page
and Placement
Pages.
If a student is his/her
own guardian, Pace
Day Program must
provide
documentation
indicating that the
student is acting on
their own behalf and
therefore, has legal
rights to consent to
their own IEP.
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Elementary
and Secondary Education
and Timelines for
Implementation and
Further Progress
Reporting



11.3
Educational
Administrator
Qualifications
28.09(5)(a);
28.09(7)(a);

Documentation
Pace Day Program has
designated an Educational
Administrator who is
appropriately qualified to serve
in this position. This person
supervises the provision of
special education services and
Center for Human Development, Pace Day Program Mid-cycle Review Report
October 4, 2011
Page 5 of 32
For each unsigned
IEP, Pace Day
Program must
submit
evidence/documentation of efforts
and/or steps taken to
obtain current IEP
signature and
Placement Forms
from the responsible
school district.
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance


603 CMR
44.00
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
ensures that the services
specified in each student’s IEP
are delivered.
Center for Human Development, Pace Day Program Mid-cycle Review Report
October 4, 2011
Page 6 of 32
Further Corrective Action
Ordered by the
Department of Elementary
and Secondary Education
and Timelines for
Implementation and
Further Progress
Reporting
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s) of
Verification
18.05(11)(f);
28.09(5)(a);
28.09(7)(b, c);
34 CFR
300.321
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Elementary
and Secondary Education
and Timelines for
Implementation and
Further Progress
Reporting
At the time of the 2008
Program Review, a
review of staff records
and interviews
indicated that while all
four teachers had a
waiver or license in a
content area, all
teachers did not have a
current license or
waiver to teach at the
grade level and subject
matter for all the
classrooms they were
assigned.
By 12/15/11, Pace Day
Program must submit a
current teacher roster that
includes:
o The name, title and role
of each teacher in the
program;
o Grade level being taught;
o Subject(s) being taught;
o Massachusetts teaching
license title, type, grade
level, number and
expiration date;
o Copy of ESE license or
most current ELAR
activity sheet; and
o In instances where
teachers do not hold


11.4 Teachers
(Special
Education
Teachers and
Regular
Education
Teachers)
Comments Regarding
Corrective Action Plan
Implementation
Documentation
Interviews

At the time of the Midcycle the three teachers
on the roster are
Center for Human Development, Pace Day Program Mid-cycle Review Report
October 4, 2011
Page 7 of 32
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented

Method(s) of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Elementary
and Secondary Education
and Timelines for
Implementation and
Further Progress
Reporting
identified as Special
Education Teachers;
however, two of the
three Special Education
Teachers are not
currently licensed or on
approved waivers and
the other Special
Education Teacher is
not licensed at all grade
levels being taught as
required.
Massachusetts licensure
for the area in which they
are employed, a copy of a
current certification
waiver is provided or
ELAR activity sheet.

Center for Human Development, Pace Day Program Mid-cycle Review Report
October 4, 2011
Page 8 of 32
Criterion
Number
and
Topic
11.5 Related
Services Staff
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented


Method(s) of
Verification
28.09(7)

Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance

Documentation
Interviews
Pace Day Program is in the
process of hiring a Registered
Nurse (RN). In the meantime,
Pace Day Program submitted
the qualifications of an agency
Registered Nurse who will
provide onsite and on call
services to the program as
needed.
Documentation
Interviews
Pace Day Program submitted a
Master Staff Roster that
includes each staff’s name, job
title, corresponding Uniform
Financial Report (UFR) title
number, licensure and/or
certification, full time
equivalents (FTE) and
qualifications that corresponds
28.09(7)(d)
11.6 Master
Staff Roster
Comments Regarding
Corrective Action Plan
Implementation
Center for Human Development, Pace Day Program Mid-cycle Review Report
October 4, 2011
Page 9 of 32
Further Corrective Action
Ordered by the
Department of Elementary
and Secondary Education
and Timelines for
Implementation and
Further Progress
Reporting
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Elementary
and Secondary Education
and Timelines for
Implementation and
Further Progress
Reporting
Documentation of
students’ receipt of a
copy of the program’s
anti-hazing policy as
approved by the
Program’s Board of
Director’s was not
found in student records
as required.
By 12/15/11, Pace Day
Program must submit
documentation of each
student’s receipt of a copy of
the program’s anti-hazing
policy as approved by the
Program’s Board of
Director’s for each of the
five students whose records
the Department reviewed
onsite at the time of the Midcycle Review. Such forms
must be signed and dated.


to their last approved Program
Budget. Any changes or
discrepancies were described
in a written narrative.
19 Anti-Hazing
M.G.L. c. 269,
§§ 17 through
19
Documentation
Student Record
Review

Center for Human Development, Pace Day Program Mid-cycle Review Report
October 4, 2011
Page 10 of 32
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s) of
Verification
M.G.L. c. 71, s.
37H, as
amended by
Chapter 92 of
the Acts of
2010. M.G.L.
c. 71, s.
370(e)(1) & (2)
M.G.L. c. 71, s.
370(d)
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Elementary
and Secondary Education
and Timelines for
Implementation and
Further Progress
Reporting
Pace Day Program did
not submit a description
of the process the
program followed to
amend its’ student
admissions materials to
include an ageappropriate summary of
their Bullying
Prevention and
Intervention Plan as
requested. Pace Day
Program also did not
submit a description of
the professional
development plan
implemented for all
staff for the 2010-2011
School Year and
By 12/15/11, Pace Day
Program must submit the
following:
 A description of the
process the program
followed to amend its’
student admissions
materials to include an
age-appropriate
summary of their
Bullying Prevention and
Intervention Plan
 A description of the
professional
development plan
implemented for all staff
for the 2010-2011
School Year and
evidence of its


20 Bullying
Prevention and
Intervention
Comments Regarding
Corrective Action Plan
Implementation
Documentation
Interviews

Center for Human Development, Pace Day Program Mid-cycle Review Report
October 4, 2011
Page 11 of 32
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented

Method(s) of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Elementary
and Secondary Education
and Timelines for
Implementation and
Further Progress
Reporting

evidence of its
implementation as
required.
Center for Human Development, Pace Day Program Mid-cycle Review Report
October 4, 2011
Page 12 of 32
implementation
including dates, formats
used and agendas.
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance


Identified Areas of Non-Compliance During the Program Review or Other Areas of Concern
1.2 Program
& Student
Description,
Program
Capacity

Documentation
Interviews
Pace Day Program submitted a
revised Program and
Student Description that now
includes the appropriate
number of approved students
to be 45.

Documentation
Interviews
Pace Day Program ensures that
the students receive the
minimum requirement of 990
instructional hours as required.
28.09(2)(b)(2,
3, 7)
6.1 Daily
Instructional
Hours
27.04
Pace Day Program now
includes school-to-work
Center for Human Development, Pace Day Program Mid-cycle Review Report
October 4, 2011
Page 13 of 32
Further Corrective Action
Ordered by the
Department of Elementary
and Secondary Education
and Timelines for
Implementation and
Further Progress
Reporting
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance


opportunities such as
carpentry, community service
at a local elementary school,
and shopping as structured
learning time and are included
on the Program’s block
schedules.
Center for Human Development, Pace Day Program Mid-cycle Review Report
October 4, 2011
Page 14 of 32
Further Corrective Action
Ordered by the
Department of Elementary
and Secondary Education
and Timelines for
Implementation and
Further Progress
Reporting
Criterion
Number
and
Topic
8.4 Program
Modifications
and Support
Services for
Limited
English
Proficient
Students
M.G.L. c. 71A;
Title VI
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented


Method(s) of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance

Documentation
Student Record
Review
Interviews
At the time of the 2008
Program Review, student
record review and interviews,
indicated that students who
had been identified as limited
English proficient did not
receive sheltered content
instruction or instruction in
English as a Second Language
as required.
At the time of the Mid-cycle
Review, Pace Day Program
states they have had no reason
to contact a sending public
school district to request a
student to be assessed to
determine if a student might
have limited English
Center for Human Development, Pace Day Program Mid-cycle Review Report
October 4, 2011
Page 15 of 32
Further Corrective Action
Ordered by the
Department of Elementary
and Secondary Education
and Timelines for
Implementation and
Further Progress
Reporting
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance


proficiency.
The Department notes that
while Pace Day Program may
not have found comments on
IEPs, assessment results, Home
Language Surveys or
correspondence from sending
school districts referencing
concern about students’
aptitude with the English
language, Pace Day Program
must continue to monitor the
need for these services and
provide them if necessary to
meet individual student needs .
Center for Human Development, Pace Day Program Mid-cycle Review Report
October 4, 2011
Page 16 of 32
Further Corrective Action
Ordered by the
Department of Elementary
and Secondary Education
and Timelines for
Implementation and
Further Progress
Reporting
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s) of
Verification
28.07(3);
34 CFR
300.320(a)(3)
(i, ii)
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Elementary
and Secondary Education
and Timelines for
Implementation and
Further Progress
Reporting
At the time of the 2008
Program Review, IEP
progress reports were
not always found, the
narrative portion of
several progress reports
indicated that the
student was not making
sufficient progress
toward meeting the IEP
goals yet goals were
continued for the next
IEP period, and there
was no documentation
of contact with the
sending public school
regarding concern of
the student’s lack of
progress.
By 12/15/11, Pace Day
Program must submit the
following:
 Complete copies of
the most recent
progress reports for
each of the five
students the
Department
reviewed on site at
the time of the Midcycle.
 Evidence of to
whom and when the
progress reports
were issued for each
of the five students
the Department
reviewed onsite at


8.8 IEP –
Progress
Reports
Comments Regarding
Corrective Action Plan
Implementation
Documentation
Student Record
Review
Interviews

Center for Human Development, Pace Day Program Mid-cycle Review Report
October 4, 2011
Page 17 of 32
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented

Method(s) of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Elementary
and Secondary Education
and Timelines for
Implementation and
Further Progress
Reporting
At the time of the Midcycle Review, Pace Day
Program did not have
current Progress
Reports in student
records as required.
The previously issued
progress reports that
were found in the
record did not indicate
to whom they were
sent.
the time of the Midcycle Review.
For all other
students, Pace Day
Program must
submit each
student’s initials,
sending school
district and date
their most recent
progress report was
issued.

Center for Human Development, Pace Day Program Mid-cycle Review Report
October 4, 2011
Page 18 of 32

Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s) of
Verification
18.05(6)
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Elementary
and Secondary Education
and Timelines for
Implementation and
Further Progress
Reporting
At the time of the 2008
Program Review,
interviews indicated
that students had been
suspended and that
Pace Day Program had
not developed a system
to document the
number and duration of
suspensions for each
student. Documentation
review also indicated
that Pace Day Program
had developed a letter
to send to guardians
when a student was
suspended; however
those were not found in
student records at that
By 12/15/11, Pace Day
Program must submit:
 A copy of the
current Suspension
log along with any
correspondence sent
to parents/guardians,
the sending school
district, state
agencies or other
appropriate parties.


9.5
3-5 Day
Suspensions
Comments Regarding
Corrective Action Plan
Implementation
Documentation
Student Record
Review

Center for Human Development, Pace Day Program Mid-cycle Review Report
October 4, 2011
Page 19 of 32
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented

Method(s) of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance

time.
While Pace Day
Program has now
developed a system to
document the number
and duration of
suspensions for each
student, documentation
of notification was only
found for parents and
not for the sending
school district, state
agencies or other
appropriate parties as
required. In addition,
the incident reports and
suspension
documentation was not
Center for Human Development, Pace Day Program Mid-cycle Review Report
October 4, 2011
Page 20 of 32
Further Corrective Action
Ordered by the
Department of Elementary
and Secondary Education
and Timelines for
Implementation and
Further Progress
Reporting
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented

Method(s) of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance

found in the student
record as required, but
is maintained only with
the suspension log.
Center for Human Development, Pace Day Program Mid-cycle Review Report
October 4, 2011
Page 21 of 32
Further Corrective Action
Ordered by the
Department of Elementary
and Secondary Education
and Timelines for
Implementation and
Further Progress
Reporting
Criterion
Number
and
Topic
9.6
10+ Day
Suspensions
34 CFR
300.530 – 537;
18.05(7)
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented


Method(s) of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance

Documentation
Student Record
Review
At the time of the 2008
Program Review, the
Department was not able to
verify if a student had reached
10+ days of suspension
because Pace Day Program did
not have a system to track the
number of suspensions for
each student.
Pace Day Program submitted a
copy of the Suspension Log
now used and reports that a
student has not been suspended
for 10+ days.
Center for Human Development, Pace Day Program Mid-cycle Review Report
October 4, 2011
Page 22 of 32
Further Corrective Action
Ordered by the
Department of Elementary
and Secondary Education
and Timelines for
Implementation and
Further Progress
Reporting
Criterion
Number
and
Topic
10.2 Age
Range
28.06(6)(f, g)
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented


Method(s) of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance

Documentation
Pace Day Program submitted
block schedules for every
classroom and every period
indicating the initials of
students with corresponding
dates of birth that shows that
the age range of students in all
instructional groups is less than
48 months, as required.
Center for Human Development, Pace Day Program Mid-cycle Review Report
October 4, 2011
Page 23 of 32
Further Corrective Action
Ordered by the
Department of Elementary
and Secondary Education
and Timelines for
Implementation and
Further Progress
Reporting
Criterion
Number
and
Topic
15.1 Parental
Involvement
and Parents’
Advisory
Group
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented


Method(s) of
Verification

Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance

Documentation
At the time of the 2008
Program Review, Pace Day
Program had only scheduled
two Parent Advisory Group
meetings for the academic year
while their policy indicated
that they would hold meetings
quarterly. For the Mid-cycle
Review, Pace Day Program
submitted the Parent Advisory
agendas for the 2010-2011
school year indicating that they
offered these meetings
quarterly, as required by their
policy.
Documentation
Student Record
Review
At the time of the 2008
Program Review,
documentation review and
18.05(4)(a)
15.3
Information to
be Translated
Comments Regarding
Corrective Action Plan
Implementation
Center for Human Development, Pace Day Program Mid-cycle Review Report
October 4, 2011
Page 24 of 32
Further Corrective Action
Ordered by the
Department of Elementary
and Secondary Education
and Timelines for
Implementation and
Further Progress
Reporting
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Title VI;
EEOA: 20
U.S.C. 1703(f);
M.G.L. c. 76, §
5; 603 CMR
26.02(2)
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance


into Languages
other than
English
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Interviews
interviews indicated that Pace
Day Program provided parents
and guardians with written
notice of field trips and early
dismissal in both English and
Spanish; however, other
important school
announcements, progress
reports and report cards were
not translated in written form.
Staff members provided oral
interpretations for parents who
are Spanish speaking, but such
translations were not
documented in student records.
Pace Day Program submitted
a plan to provide translations
for parents or guardians who
may speak languages other
Center for Human Development, Pace Day Program Mid-cycle Review Report
October 4, 2011
Page 25 of 32
Further Corrective Action
Ordered by the
Department of Elementary
and Secondary Education
and Timelines for
Implementation and
Further Progress
Reporting
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance


than Spanish.
At the time of the Mid-cycle
Review a review of student
records indicates that Pace Day
Program provides parents and
guardians with written notice
of field trips and early
dismissal in both English and
Spanish; and other important
school announcements,
progress reports and report
cards are also now translated
for parents who have limited
English skills.
Center for Human Development, Pace Day Program Mid-cycle Review Report
October 4, 2011
Page 26 of 32
Further Corrective Action
Ordered by the
Department of Elementary
and Secondary Education
and Timelines for
Implementation and
Further Progress
Reporting
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s) of
Verification
18.05(5)(c);
18.05(8);
18.05(9)(f)(1);
18.05(9)(j);
M.G.L. c. 71, §
32A
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Elementary
and Secondary Education
and Timelines for
Implementation and
Further Progress
Reporting
At the time of the 2008
Program Review,
student record review
and interviews
indicated that Pace Day
Program did not
annually obtain
required parent
consents for all
students.
By 12/15/11, Pace Day
program must submit
 Copies of current
emergency medical
treatment, restraint
and medication
administration
consents for each of
the five students the
Department
reviewed onsite at
the time of the Midcycle Review.
 For all other
students, Pace Day
Program must list
each students’
initials, sending
school district and


15.5 Parent
Consent and
Required
Notification
Comments Regarding
Corrective Action Plan
Implementation
Documentation
Student Record
Review

A review of student
records at the time of
the Mid-cycle Review
revealed that required
consents for emergency
medical treatment,
restraints and
medication
Center for Human Development, Pace Day Program Mid-cycle Review Report
October 4, 2011
Page 27 of 32
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented

Method(s) of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Elementary
and Secondary Education
and Timelines for
Implementation and
Further Progress
Reporting

administration are not
current. In addition,
two of the records
reviewed indicated each
student had signed their
own consents while
there was no evidence
that they are their own
guardian, and their
parent had consented to
their IEP’s.
Center for Human Development, Pace Day Program Mid-cycle Review Report
October 4, 2011
Page 28 of 32

the date of most
recent
parental/guardian
consent for
emergency medical
treatment, restraint
and medication
administration
For any consents
that are not current,
Pace Day Program
must provide
evidence or
documentation of
efforts to obtain
current consents
from
parents/guardians.
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s) of
Verification
18.05 (9)(g)(1);
105CMR
200.100(B)(1);
105CMR
200.400(B);
105CMR
200.400(C);
G.L. c. 71, § 57;
and G.L. c. 111,
§ 111
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Elementary
and Secondary Education
and Timelines for
Implementation and
Further Progress
Reporting
At the time of the 2008
Program Review
documentation of
physical or dental
exam, vision, hearing or
postural screenings in
the previous 12 months
was found in only one
of the student records
reviewed.
By 12/15/11, Pace Day
Program must submit the
following:
 Copies of current
dental examinations,
physical
examinations,
vision, hearing and
postural screenings
for each of the five
student records the
Department
reviewed onsite at
the time of the Midcycle Review.
 For all other
students, Pace Day
Program must list
each students’


16.7 Preventive
Health Care
Comments Regarding
Corrective Action Plan
Implementation
Documentation
Student Record
Review

At the time of the Midcycle Review, none of
the five student records
reviewed evidenced
preventive health care
screenings, medical
examinations, dental
examinations or
Center for Human Development, Pace Day Program Mid-cycle Review Report
October 4, 2011
Page 29 of 32
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented

Method(s) of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Elementary
and Secondary Education
and Timelines for
Implementation and
Further Progress
Reporting

immunizations as
required.

Center for Human Development, Pace Day Program Mid-cycle Review Report
October 4, 2011
Page 30 of 32
initials, sending
school district and
the dates of the most
recent dental
examination, vision,
hearing and postural
screening, and the
date of most recent
physical
examination along
with the physician’s
written report of the
results,.
For any examination
or screening that is
not current, Pace
Day Program must
provide evidence or
documentation of
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented

Method(s) of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Elementary
and Secondary Education
and Timelines for
Implementation and
Further Progress
Reporting



Center for Human Development, Pace Day Program Mid-cycle Review Report
October 4, 2011
Page 31 of 32
efforts to obtain
current examinations
or screenings from
parents/guardians.
For a schedule of
when examinations
and screenings are
required, please
refer to pages 43 and
44 of the 2011-2012
School Year
“Approved Private
Day and Residential
Special Education
School Programs
Program Review and
Mid-cycle Review
Procedures” booklet.
If a specific
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s) of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Elementary
and Secondary Education
and Timelines for
Implementation and
Further Progress
Reporting


screening is not
required due to the
student’s age and/or
grade level, please
indicate so on the
chart by writing
“Not Applicable” for
that specific health
care screening.
18.1
Confidentiality
of Student
Records
28.09(5)(a);
28.09(10);
23.07(1);
M.G.L. c. 71, §
34H

Documentation
Student Record
Review
At the time of the 2008
Program Review, student
record review indicated that
the log of access did not
include all required
information. The log of access
now includes all required
elements.
Center for Human Development, Pace Day Program Mid-cycle Review Report
October 4, 2011
Page 32 of 32
Commonwealth of Massachusetts
Department of Elementary and Secondary
Education
CENTER FOR HUMAN DEVELOPMENT
PACE DAY PROGRAM
A PRIVATE SPECIAL EDUCATION PROGRAM OPERATED PURSUANT TO
603 CMR 18.00 AND 28.09
69 Capital Drive
West Springfield, MA 01089
Program Rate Based on: 45 Students
Approved Enrollment: 45 Students
Day Program
Summer Program
Residential Program
10 month program
11 month program
12 month program
APPROVED STUDENT:LICENSED EDUCATOR RATIO: 8:1
APPROVED STUDENT:LICENSED EDUCATOR:AIDE RATIO: 12:1:1
APPROVAL STATUS
PROVISIONAL APPROVAL
Expires on: January 27, 2012
The current approval is a result of a Mid-cycle Review conducted in September 2011 and the
next Program Review is scheduled for the 2014-2015 school year.
AMY B. KRUKONIS, EDUCATIONAL SPECIALIST, PROGRAM QUALITY ASSURANCE
SERVICES
NINA M. MARCHESE, SUPERVISOR, PROGRAM QUALITY ASSURANCE SERVICES
DARLENE A. LYNCH, DIRECTOR, PROGRAM QUALITY ASSURANCE SERVICES
DATE ISSUED:
10/4/11