MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Special Education Agency: Springdale Education Center, Inc.
Program Review Onsite Year: 2012-2013
Programs under review for the agency:
Springdale Education Center
All corrective action must be fully implemented and all noncompliance corrected as
soon as possible and no later than one year from the issuance of the Program
Review Final Report dated 05/16/2013.
Mandatory One-Year Compliance Date: 05/16/2014
Summary of Required Corrective Action Plans in this Report
Criterion
PS 8.4
PS 9.1(a)
Criterion Title
Program Modifications and Support Services for Limited English
Proficient Students
Student Separation Resulting from Behavior Management
PS 10.1
Staffing for Instructional Groupings
PS 11.4
PS 12.1
Teachers (Special Education Teachers and Regular Education
Teachers)
New Staff Orientation and Training
PS 12.2
In-Service Training Plan and Calendar
PR Rating
Not
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
PR Rating:
PS 8.4 Program Modifications and Support Services for Limited
Not Implemented
English Proficient Students
Department Program Review Findings:
Interviews and classroom observations indicate students identified as Limited English
Proficient (LEP) are not receiving sheltered content instruction from a trained and
qualified teacher and additional instruction in English as a Second Language by a certified
ESL teacher.
Description of Corrective Action:
At the time of the site visit there were two students attending who were identified as ELL
students. SEC currently, SEC has no students attending who are ELL at this time.
IF/When SEC enrolls any identified LEP students we will work with the the sending district
to provides ESL or ELL consultant to provide SEI assistance.
As per DESE regulations regarding ELL and SEI, all teachers will be required to obtain SEI
endorsement by the year 2016.
At this time, it is our understanding that the SEI endorsement course is available to
identified cohort groups throughout the Commonwealth of Massachusetts. SEC has not
been identified in any cohort group. It is our understanding that the SEI endorsement
course, and/or Professional Development trainings, and/or the SEI endorsement test will
become available in the Spring of 2014. Once the course, PD opportunities and the test
are available, SEC will insure that all teachers either enroll in an endorsement course or
attend PD and take the appropriate test leading to endorsement.
The issue of having internally trained ESL/ELL teachers should be resolved by May, 2014
assuming the SEI endorsement test and courses availability remain on schedule.
Title/Role(s) of Responsible Persons:
Expected Date of
Patricia G. Cutler, Director
Completion:
06/13/2013
Evidence of Completion of the Corrective Action:
At the time of the students were attending I contacted the districts regarding this issue.
Appropriately licensed/SEI endorsed educator included on the Master Schedule if and
when ELL students are attending.
Description of Internal Monitoring Procedures:
IF and When ELL students are attending, the above process will be followed
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
PS 8.4 Program Modifications and
Approved
Support Services for Limited English
Status Date: 06/24/2013
Proficient Students
Basis for Partial Approval or Disapproval:
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Springdale Education Center, Inc. Corrective Action Plan
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Springdale states the efforts the program has made to comply with this standard and the
program's intent to have teachers trained in ESL/ELL by May, 2014. However, currently,
the program does not have students identified as limited English proficient (LEP).
Department Order of Corrective Action:
Springdale must submit a copy of the written plan addressing how to effectively serve
limited English proficient (LEP) students as indicated in the description above.
Required Elements of Progress Report(s):
In the 07/31/2013 progress report, Springdale must submit a copy of the written plan
addressing how to effectively serve limited English proficient (LEP) students as indicated
in the description above. In the 09/30/2013 progress report, Springdale must submit a
narrative indicating if any LEP student is currently enrolled, and if so, evidence that the
student is receiving sheltered content instruction from a trained and qualified teacher and
additional instruction in English as a Second Language by a certified ESL teacher, or
evidence that the IEP specifies otherwise.
Progress Report Due Date(s):
07/31/2013
09/30/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Springdale Education Center, Inc. Corrective Action Plan
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PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
PR Rating:
PS 9.1(a) Student Separation Resulting from Behavior
Partially Implemented
Management
Department Program Review Findings:
While a review of documentation shows the student separation policy contains the
required language that time out logs include all required elements, a review of student
records and interviews indicate that the length of time, reason for the intervention, who
approved and who monitored the time out is not documented.
Description of Corrective Action:
The daily reports have been amended to clearly include all of the required elements
necessary for separations.
Title/Role(s) of Responsible Persons:
Expected Date of
Patricia G. Cutler
Completion:
06/13/2013
Evidence of Completion of the Corrective Action:
SEC will submit sample of completed dailies to DESE when requested.
Description of Internal Monitoring Procedures:
Director will sample daily reports at end of each week to insure all elements included
regarding student separations.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
PS 9.1(a) Student Separation Resulting
Status Date: 06/24/2013
from Behavior Management
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
In the 07/31/2013 progress report, Springdale must submit the daily reports that include
separation for the months of April-June that include the required elements. For the
09/30/13 progress report, Springdale must submit the results of the Director's weekly
monitoring of the daily reports to ensure that all required elements are evident and
complete.
Progress Report Due Date(s):
07/31/2013
09/30/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Springdale Education Center, Inc. Corrective Action Plan
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PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
PR Rating:
PS 10.1 Staffing for Instructional Groupings
Partially Implemented
Department Program Review Findings:
Observations revealed that Springdale Educational Center Day Program is not maintaining
the Student:Licensed Educator: Aide ratio of 8:1:1 as most recently approved by the
Department in one classroom.
Description of Corrective Action:
This item is regarding Young Adults Transitional Classroom.
Criteria 1.2, Program and Student Description clearly states that our school operates the
SEC young adults program (classroom) from 8:00 a.m. - 2:00 p.m.
Criteria 6.2 School-To-Work clearly states the types of vocational activities and work
opportunities our students participate in.
Student IEP's in this classroom reflect that the personnel responsible for the vocational
portion of their day are SPED OR paraprofessionals. Parents, students, and LEA's have
agreed to this placement, i.e. signed IEP's.
The schedule has been reworked to allow for the following to occur during the morning
academic/social emotional time:
8:00 a.m. - 9:00 a.m. : Licensed Teacher
9:00 a.m. - 9:30 a.m. : Licensed Teacher
9:30 a.m. - 10:00 a.m. : Clinician for Psychoed and/or Therapy group
10:00 a.m. - 11:00 a.m. : Licensed Teacher
11:00 - 2:00 p.m. includes lunch and vocational activities.
Title/Role(s) of Responsible Persons:
Expected Date of
Director, Patricia G. Cutler
Completion:
06/13/2013
Evidence of Completion of the Corrective Action:
Block schedules and verification of schedule of teachers in that classroom.
Description of Internal Monitoring Procedures:
Monitoring the block schedules to insure Licensed teacher is present during designated
hours.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
PS 10.1 Staffing for Instructional
Status Date: 06/24/2013
Groupings
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
For both the 07/31/2013 and the 09/30/2013 progress reports, Springdale must submit
block schedules that clearly display the numbers and initials of students, and the numbers
and initials of certified educators and aides in all classrooms for all periods throughout the
school day.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Springdale Education Center, Inc. Corrective Action Plan
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Progress Report Due Date(s):
07/31/2013
09/30/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Springdale Education Center, Inc. Corrective Action Plan
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PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
PR Rating:
PS 11.4 Teachers (Special Education Teachers and Regular
Partially Implemented
Education Teachers)
Department Program Review Findings:
A review of documentation and interviews indicate that one teacher is not appropriately
licensed for the subject area(s) being taught.
Description of Corrective Action:
Mr. Jay Yarymowicz is the teacher of record for the High School students. He currently
holds professional level license in History. He has applied for Moderate Special Needs 5 12 and has been working towards completing all requirements identified by the DESE to
qualify for the Initial level license Moderate Special Needs 5 - 12. Mr. Yarymowicz
recently passed the required MTEL for this license and completed all elements identified
by DESE.
On June 4, 2013 Mr. Yarymowicz sent his packet of required documentation to the DESE
Licensure Department for their review to grant his Initial level 5 -12 Moderate Special
Needs license. He and we will make all attempts to expedite the process. However, given
the length of time it may take, this issue should be resolved by September, 2013.
Title/Role(s) of Responsible Persons:
Expected Date of
Patricia G. Cutler
Completion:
07/10/2013
Evidence of Completion of the Corrective Action:
DESE license for Initial Level Moderate Special Needs 5 - 12 in his name.
Description of Internal Monitoring Procedures:
Director will check ELAR weekly and request Expedited service by DESE if process extends
beyond 3 weeks.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
PS 11.4 Teachers (Special Education
Status Date: 06/24/2013
Teachers and Regular Education
Teachers)
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
For both the 07/31/2013 and the 09/30/2013 progress reports, Springdale must submit a
current teacher roster that includes all required elements and a copy of a current license
and/or approved waiver for each teacher listed on the roster.
Progress Report Due Date(s):
07/31/2013
09/30/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Springdale Education Center, Inc. Corrective Action Plan
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PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
PR Rating:
PS 12.1 New Staff Orientation and Training
Partially Implemented
Department Program Review Findings:
While interviews indicate that new staff receive all required trainings and are not assigned
direct care duties until such time, a review of staff records indicates that all required
trainings are not offered in new staff orientation. In addition, the Department is unable to
verify that staff are not assigned direct care duties until receipt of all required trainings
due to the absence of such documentation.
Description of Corrective Action:
The New Staff Orientation form has been revised to reflect the concerns of the CPR and all
mandated and required orientation trainings are clearly listed.
Title/Role(s) of Responsible Persons:
Expected Date of
Patricia G. Cutler/Director
Completion:
06/13/2013
Evidence of Completion of the Corrective Action:
Submission of completed form to DESE when a new staff is hired. Currently, SEC has no
new staff.
Description of Internal Monitoring Procedures:
Director will monitor that all new staff are being provided with required training, dates are
entered and insure that all trainings are completed with a month of hire.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
PS 12.1 New Staff Orientation and
Approved
Training
Status Date: 06/24/2013
Basis for Partial Approval or Disapproval:
Springdale states the New Staff Orientation form has been revised to include all mandated
training and will be monitored by the Director within a month of hire.
Department Order of Corrective Action:
Springdale must submit a narrative to describe how the program will ensure new staff
receive all required training prior to their assignment of direct care duties with students.
Required Elements of Progress Report(s):
In the 07/31/2013 progress report, Springdale must submit a completed New Staff
Orientation form that includes all mandated training listed under criterion 12.2 a-e.
Springdale must also submit a narrative describing how the program ensures that new
staff receive all required training prior to their assignment of direct care duties with
students. In the 09/30/13 progress report, Springdale must submit a completed New
Staff Orientation form for any new staff between 07/31/2013 and 09/30/2013 that
includes all mandated training listed under criterion 12.2 a-e.
Progress Report Due Date(s):
07/31/2013
09/30/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Springdale Education Center, Inc. Corrective Action Plan
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PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
PR Rating:
PS 12.2 In-Service Training Plan and Calendar
Partially Implemented
Department Program Review Findings:
While interviews indicate all staff receive all required trainings, a review of staff records
indicates that all required trainings are not documented. In addition, the Department is
unable to verify if all staff receive an average at least two hours of in-service training per
month due to the absence of staff training documentation.
Description of Corrective Action:
The staff training sign in form has been revised to reflect the concerns of the CPR and
include clear statements of all mandatory training for all staff. It includes title and
description of the training, name and title of the trainer, time begin and time end, number
of hours and indicates whether handouts were used.
In addition, every two months, a summary of all trainings per staff will be included in
their personnel file.
Title/Role(s) of Responsible Persons:
Expected Date of
Patricia G. Cutler, SEC Director; Laura Ferriter, HR Director
Completion:
06/13/2013
Evidence of Completion of the Corrective Action:
Completed sign in sheets with required elements; summary sheets in staff personnel files
indicating number of hours of training received.
Description of Internal Monitoring Procedures:
Director will review sign in sheet after each training to insure all elements are completed.
Work with Administrative Assistant and view 2 month summary sheets prior to inclusion
in their files.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
PS 12.2 In-Service Training Plan and
Status Date: 06/24/2013
Calendar
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
In the 07/31/2013 progress report, Springdale must submit the in-service training
calendar that includes all required training and specifically documents how staff are
offered an average of at least 2 hours of training each month. In the 09/30/2013
progress report, Springdale must submit evidence of training sign in forms showing staff
participation has been filed in staff files and recorded on the program's summary sheets.
Progress Report Due Date(s):
07/31/2013
09/30/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Springdale Education Center, Inc. Corrective Action Plan
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