MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Collaborative: Shore
Corrective Action Plan Forms
Program Area: Special Education
Prepared by: Maureen McCarthy, Interim Director of Student Services
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: May 28, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by the collaborative)
Criterion & Topic: SE 13 Progress Reports and
Rating: Partially Implemented
Content
Department CPR Finding: Review of records and staff interviews indicated that progress reports are
prepared quarterly; however there was no correspondence to indicate the reports were sent to the
sending school districts and a number of the reports were prepared in a narrative format that does not
include information about goals and benchmarks.
Narrative Description of Corrective Action: Shore Educational Collaborative (SEC) will develop a
letter or form to attach to students’ progress reports which will indicate to whom or to which
districts and on what date those reports are sent out. SEC will also conduct a training, during its
Professional Development time, on how to write narrative reports which will specifically address a
student’s progress based on the goals, objectives and or benchmarks in a given area.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Student Services and
Corrective Action Activity: 11/1/12
the Educational Coordinators
Evidence of Completion of the Corrective Action: The Department will receive a copy of the letter
when developed and will also receive a copy of the meeting agenda, signed attendance sheets and
training materials (if applicable) of the professional development provided to teachers regarding
the writing of progress reports.
Description of Internal Monitoring Procedures: These items have been placed on the calendar that
has been developed for the CAP which will be reviewed weekly by the admin team (Director of
Student Services and Educational Coordinators) during regularly scheduled meetings.
1
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 13
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Approval or Disapproval: The Collaborative indicated that it will develop a cover letter or
form to attach to progress reports that includes to whom, which district and on what date the reports were
sent out. In addition, the Collaborative indicated that it will conduct a training during Professional
Development time on how to write progress reports that address the IEP goals, objectives and
benchmarks
Department Order of Corrective Action: Not applicable
Required Elements of Progress Report(s): By November 16, 2012 provide the Department with a
copy of the letter or form developed by the Collaborative.
By February 28, 2013 provide the Department with the results of the internal administrative review
conducted by the Collaborative. The progress report should contain the number of records reviewed, as
well as the number of records found to be in compliance and/or noncompliance. If the collaborative finds
that there are records out of compliance, provide the Department with an analysis of the root cause and
the steps the Collaborative proposes to take to correct the non-compliance.
Progress Report Due Date(s): November 16, 2012 and February 28, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by the collaborative)
Criterion & Topic: SE 22 IEP Implementation and
Rating: Partially Implemented
Availability
Department CPR Finding: While the sending district is responsible for developing and revising a
student’s IEP as well as placement in an out-of-district program, staff interviews indicated that in some
cases students are accepted into the collaborative’s 45-day alternative program using an Extended
Evaluation process. In addition, some of the students that are accepted by the program either have not
been determined to be eligible for special education and/or the offense/behavior does not meet the
criteria for placement in an Interim Alternative Educational Setting.
Narrative Description of Corrective Action: SEC has requested guidance from the Department (in
a letter dated 5/10/12) as to which paperwork the Department would prefer us to use and also as to
whether or not the Collaborative may continue to accept students who are in the process of initial
evaluation and/or students who may not have met the legal burden of “drugs, weapon, serious
bodily harm.” SEC will abide by and implement the directives of the Department on these issues
as soon as we receive notice of same.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Student Services,
Corrective Action Activity: TBD
Educational Coordinators
Evidence of Completion of the Corrective Action: Samples of the mandated paperwork will be
submitted to the Department as soon after our receipt of the Department’s directive as possible.
Description of Internal Monitoring Procedures: Upon receipt of the Department’s directive, the
Admin Team (Director of Student Services and Educational Coordinators) will share with its
member districts the new information and will begin implementation immediately.
2
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 22
Status of Corrective Action:
Approved
Partially Approved X Disapproved
Basis for Approval or Disapproval: The Collaborative did not respond to the finding as to how they
will respond to school districts who request a 45 day placement that does not meet the regulatory
requirements of a 45 day Interim Alternative Educational Setting (IAES)as defined by 34 CFR 300.530533.
Department Order of Corrective Action: The Collaborative will develop policy, procedures, and
entrance criteria for accepting a student into a 45 day placement. The procedures developed by the
Collaborative must comply/align with the regulations and requirements of a 45 day IAES. The
Collaborative may refer to 34 CFR 300.530-533 for guidance.
Required Elements of Progress Report(s): By November 16, 2012 provide the Department with a draft
of the policy and procedures along with the entrance criteria developed for accepting a student into a 45
day IAES. Upon receipt of the draft procedures the Department may require revisions.
By February 28, 2013 provide the Department with the results of the internal administrative review
conducted by the Collaborative. The progress report should contain the number of records reviewed, as
well as the number of records found to be in compliance and/or noncompliance. If the collaborative finds
that there are records out of compliance provide the Department with an analysis of the root cause and
the steps the Collaborative proposes to take to correct the non-compliance.
*Please note that when conducting internal monitoring the collaborative must maintain
the following documentation and make it available to the Department upon request: a)
List of student names and grade level for the record review; b) Date of the review; c) Name
of person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s): November 16, 2012 and February 28, 2013
3
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by the collaborative)
Criterion & Topic: SE 41Age Span Requirements
Rating: Partially Implemented
Department CPR Finding: Review of documentation indicated that the High School/Post Secondary
Program at the Owen School has an instructional grouping that exceeds the 48 month age span
requirement.
Narrative Description of Corrective Action: The corrective action for this criteria was completed
in March, 2012. The instructional group whose age span exceeded the 48 month limit was
TEMPORARILY out of compliance because of our need to combine groups in response to a
financial crisis in which professional staff were laid off. The two students whose ages exceeded the
limit aged out of the program – one in January, 2012 and one in March, 2012.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Student Services
Corrective Action Activity: 8/30/12
Evidence of Completion of the Corrective Action: A class list for this program (with dates of birth
for all students) will be submitted to the Department as soon as the list is finalized.
Description of Internal Monitoring Procedures: This item is on the calendar that has been
developed for the CAP which will be reviewed weekly by the admin team (Director of Student
Services and Educational Coordinators) during regularly scheduled meetings.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 41
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Approval or Disapproval: The Collaborative indicated that the instructional group whose age
span exceeded the 48 months was corrected in March of 2012. The collaborative indicated that the two
students aged out of the program in 2012 and that a class list will be provided to the Department once it
has been finalized.
Department Order of Corrective Action: Not applicable
Required Elements of Progress Report(s): By November 16, 2012 provide the Department with the
class list with student initials and dates of birth.
Progress Report Due Date(s): November 16, 2012
4
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by the collaborative)
Rating: Partially Implemented
Criterion & Topic: SE 51 Appropriate special
education teacher licensure
Department CPR Finding: Review of documentation indicated that nine (9) of the teachers at the Owen
School do not have either a current ESE license or an ESE approved waiver.
Narrative Description of Corrective Action: Beginning with the 12-13 school year, SEC will employ
only licensed teachers, therapists and clinicians. Proof of licensure will be submitted by candidates
for hire and will be checked by our Human Resources Department before anyone is offered a
position at the Collaborative.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Student Services,
Corrective Action Activity:
Educational Coordinators, Human Resources staff Summer 2012 – all professional staff will be
duly licensed for the 12-13 school year.
Evidence of Completion of the Corrective Action: Copies of licenses or license information from
the ELAR website will be submitted in the Public Day School Application due at the Department
on October 1, 2012.
Description of Internal Monitoring Procedures: This item is on the calendar developed for the
CAP and will be worked on as each application for employment is received or as the ongoing
review of the licensure status of returning employees is completed.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 51
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Approval or Disapproval: The Collaborative indicated that the all professional staff, both
returning employees and new hires will be duly licensed for the 2012-2013 school year. The
Collaborative will work on ensuring all professional staff will be licensed as each application for
employment is received or as the ongoing review of the licensure status of returning employees is
completed. The licenses will be provided as part of the Public Day School application due October 1,
2012.
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): None Required
Progress Report Due Date(s): Not Applicable
5
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by the collaborative)
Rating: Partially Implemented
Criterion & Topic: SE 52 Appropriate
certifications/licenses or other credentials -- related
service providers
Department CPR Finding: One Speech and Language Therapist does not have a current ESE license
Narrative Description of Corrective Action: Beginning with the 12-13 school year, SEC will
employ only licensed teachers, therapists and clinicians. Proof of licensure will be submitted by
candidates for hire and will be checked by our Human Resources Department before anyone is
offered a position at the Collaborative.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Student Services,
Corrective Action Activity:
Educational Coordinators, Hunan Resources
Director of Student Services, Educational
staff
Coordinators, Hunan Resources staff
Evidence of Completion of the Corrective Action: Copies of licenses or license information from
the ELAR website will be submitted in the Public Day School Application due at the Department
on October 1, 2012.
Description of Internal Monitoring Procedures: This item is on the calendar developed for the
CAP and will be worked on as each application for employment is received or as the ongoing
review of the licensure status of returning employees is completed.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 52
Status of Corrective Action:
Approved X Partially Approved
Disapproved
Basis for Approval or Disapproval: The Collaborative indicated that the all professional staff, both
returning employees and new hires will be duly licensed for the 2012-2013 school year. The
Collaborative will work on ensuring all professional staff will be licensed as each application for
employment is received or as the ongoing review of the licensure status of returning employees is
completed. The licenses will be provided as part of the Public Day School application due October 1,
2012.
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): None Required
Progress Report Due Date(s): Not Applicable
6
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by the collaborative)
Criterion & Topic: SE 54 Professional Development
Rating: Partially Implemented
Department CPR Finding: Documentation and staff interviews indicated that training regarding
state and federal special education requirements and related local special education policies and
procedures had not been conducted.
Narrative Description of Corrective Action: SEC will conduct training for all staff on state and
federal special education requirements, as well as on local special education policies and
procedures. The training will be followed up with ongoing discussions on this topic during the
12-13 school year as the staff meets for professional development or for small group meetings
with their Coordinators.
Title/Role of Person(s) Responsible
Expected Date of Completion for Each Corrective
for Implementation: Director of
Action Activity: Full Staff training will take place on
Student Services, Educational
August 27 or 28, 2012 (staff orientation). Small group
Coordinators, Consultant
follow up will occur throughout the school 12-13 school
year.
Evidence of Completion of the Corrective Action: The Department will receive copies of the
meeting agendas (August Orientation), signed attendance sheets and training materials, if
applicable.
Description of Internal Monitoring Procedures: Staff has already been notified that this training
will take place. It is on the calendar developed for the CAP and is currently in the planning
stages.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 54
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The Collaborative indicated that it will provide training
to staff in the area of state and federal special education requirements and related local special
education policies and procedures.
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): By November 16, 2012 the collaborative must submit a
schedule of the dates and topics to be provided to staff on state and federal special education
requirements and related local special education policies and procedures.
By February 28, 2013 provide the Department with the following evidence that the training regarding
state and federal special education requirements and related local special education policies and
procedures was conducted: (1) agendas and dates of the training, (2) training materials, (3) name of
presenter, and (4)attendance sheet with the signature and name with the title/role of each attendee. In
addition, provide a copy of the proposed 2013-2014 Professional Development calendar that indicates
that the training regarding state and federal special education requirements and related local special
education policies and procedure will be conducted.
*Please note that when conducting internal monitoring the collaborative must maintain
the following documentation and make it available to the Department upon request: a)
List of student names and grade level for the record review; b) Date of the review; c)
Name of person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s): November 16, 2012 and February 28, 2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by the collaborative)
Criterion & Topic: SE 55 Special Education
Rating: Partially Implemented
Facilities and Classrooms
Department CPR Finding: Observation and staff interviews at the Belmonte Middle School indicated
that one student who is in a wheelchair eats lunch in the classroom by herself since there is a concern
that bringing her to the cafeteria presents a safety issue should a need to evacuate the building arise.
Narrative Description of Corrective Action: The building in which this program is placed is
under renovation. Until renovations are complete, the classroom for this program will be
provided at the Owen School in Chelsea, which is fully handicap accessible.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Student Services,
Corrective Action Activity:
Educational Coordinators.
August 29, 2012
Evidence of Completion of the Corrective Action: The Department will receive a copy of the class
list for this program which will list student names and the location of the program.
Description of Internal Monitoring Procedures: Students, parents and staff have been notified
already that this class will be moving to the Owen School for an August 29, 2012 opening.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 55
Status of Corrective Action:
Approved
Partially Approved X Disapproved
Basis for Approval or Disapproval: The Collaborative indicated that due to renovations at the
Belmonte Middle School as of the 2012-2013 school year the program has been moved temporarily to
the Owen School which is fully handicapped accessible. This change represents a change in placement
for these students from a public school setting to a more restrictive setting in an Approved Public Day
Program.
Department Order of Corrective Action: The Collaborative must provide the Department with the
justification, besides the renovation of a public school building, as to why these students were moved
to a more restrictive setting.
Required Elements of Progress Report(s): By October 1, 2012 provide the Department with the
letter justifying why these students were moved to a more restrictive setting.. Also, provide the letter
sent to the parents regarding the change in placement from the Belmonte Middle School to the Owen
School along with correspondence from the school district reconvening the Team meeting to develop a
new IEP.
Progress Report Due Date(s): October 1, 2012
8
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Collaborative: Shore
Corrective Action Plan Forms
Program Area: Civil Rights
Prepared by: Maureen McCarthy, Interim Director of Student Services
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the collaborative.
Mandatory One-Year Compliance Date: May 28, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by the collaborative)
Criterion & Topic: 7B: Structured Leaning Time
Rating: Partially Implemented
Learning time hours for programs housed in public school buildings are in excess of the required 900
and 990 hour; however review of the Learning Time Worksheets for the Owen School indicated
discrepancies in the days of operation and learning time hours when compared to the information
provided to and approved by the Department.
Narrative Description of Corrective Action: The Learning Time Worksheets have been
recalculated and submitted to the Department. For the 2012-2013 school year, the corrected,
more precise Learning Time Worksheets will be submitted with the Day School Application
which is due at the Department on October 1, 2012.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Student Services
Corrective Action Activity: August 29, 2012
Evidence of Completion of the Corrective Action: The Department will receive the Day School
Application by October 1, 2012.
Description of Internal Monitoring Procedures: This item is on the calendar developed for the
CAP. Work on the application will begin in August, 2012.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 7B
Status of Corrective Action:
Approved X Partially Approved
Disapproved
Basis for Approval or Disapproval: The Collaborative indicated that the Learning Time Worksheets
will be submitted as part of the Public Day School application process.
Department Order of Corrective Action: Not Applicable.
Required Elements of Progress Report(s): October 1, 2012
9
Progress Report Due Date(s): Not Applicable
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by the collaborative)
Criterion & Topic: 10A Student handbooks and
Rating: Partially Implemented
codes of conduct
Department CPR Finding: Staff interviews and review of documentation indicated that there is no
Code of Conduct or Handbook for the Early Learning Center program located at the Owen School.
Narrative Description of Corrective Action: SEC will develop an Code of Conduct and
Handbook for our Early Learning Center programs.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Student Services,
Corrective Action Activity: May 15, 2013
Educational Coordinators, ELC Staff
Evidence of Completion of the Corrective Action: SEC will submit to the Department the
completed Code of Conduct and Handbook for ELC.
Description of Internal Monitoring Procedures: This item is on the calendar developed for the
CAP and will be addressed throughout the coming school year until completed.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 10A
Status of Corrective Action:
Approved X Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The Collaborative indicated that it will develop a Code
of Conduct for the ELC, but the response did not indicate that it will be distributed to teachers and
parents prior to the first day of school.
Department Order of Corrective Action: The Collaborative must indicate as part of the progress
report requirements when and to whom the Code of Conduct was distributed
Required Elements of Progress Report(s): By November 16, 2012 provide the Department with a
copy of the ELC Code of Conduct as well as the date(s) and to whom it was distributed.
Progress Report Due Date(s): November 16, 2012
10
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by the collaborative)
Criterion & Topic: 26 A Confidentiality and Student Rating: Partially Implemented
Records
Department CPR Finding: Staff interviews indicated that some student information at the Owen
School is kept in an office that does not have either a locked file cabinet or other space to secure
confidential information.
Narrative Description of Corrective Action: SEC will ensure that all teachers and administrators
have a locked cabinet or space in which to secure confidential student information.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Student Services,
Corrective Action Activity: August, 2012
Educational Coordinators, Maintenance Staff
Evidence of Completion of the Corrective Action: SEC will submit to the Department written
assurances from appropriate staff that locks have been installed in each location that requires
them.
Description of Internal Monitoring Procedures: This item is on the calendar that has been
developed for the CAP and will be reviewed at regular intervals by the Admin Team.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 26A
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The Collaborative indicated that it will ensure that all
teachers and administrators have a locked cabinet or space in which to secure confidential student
information.
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): By November 16, 2012 PQA staff will conduct an onsite
visit to ensure that the corrective action has been implemented.
Progress Report Due Date(s): November 16, 2012
11
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Collaborative: Shore
Corrective Action Plan Forms
Program Area: Approved Public Day Program Standards
Prepared by: Maureen McCarthy, Interim Director of Student Services
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the collaborative.
Mandatory One-Year Compliance Date: May 28, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by the collaborative)
Criterion & Topic: APD 6.1 Daily Instructional
Rating: Partially Implemented
Hours
Department CPR Finding: Review of the Learning Time Worksheets for the Owen School indicated
discrepancies in the days of operation and learning time hours when compared to the information
provided to and approved by the Department.
Narrative Description of Corrective Action:
The Learning Time Worksheets have been recalculated and submitted to the Department. For
the 2012-2013 school year, the corrected, more precise Learning Time Worksheets will be
submitted with the Day School Application which is due at the Department on October 1, 2012
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Student Services
Corrective Action Activity: August, 2012
Evidence of Completion of the Corrective Action: The Department will receive the Day School
Application by October 1, 2012.
Description of Internal Monitoring Procedures: This item is on the calendar developed for the
CAP. Work on the application will begin in August, 2012
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: APD 6.1
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Approval or Disapproval: The Collaborative indicated that the Learning Time Worksheets
will be submitted as part of the Public Day School application process.
Department Order of Corrective Action: Not Applicable.
Required Elements of Progress Report(s): Submission of Learning Time Worksheets with the Public
Day School reapproval request.
Progress Report Due Date(s): October 1, 2012
12
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by the collaborative)
Criterion & Topic: APD 8.8 IEP-Progress Reports
Rating: Partially Implemented
Department CPR Finding: Review of records and staff interviews indicated that progress reports are
prepared quarterly; however there was no correspondence to indicate the reports were sent to the
sending school districts and a number of the reports were prepared in a narrative format that does not
include information about goals and benchmarks.
Narrative Description of Corrective Action: Shore Educational Collaborative (SEC) will develop
a letter or form to attach to students’ progress reports which will indicate to whom or to which
districts and on what date those reports are sent out. SEC will also conduct a training, during its
Professional Development time, on how to write narrative reports which will specifically address
a student’s progress based on the goals, objectives and or benchmarks in a given area.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Student Services
Corrective Action Activity: 11/1/12
and the Educational Coordinators
Evidence of Completion of the Corrective Action: The Department will receive a copy of the
letter when developed and will also receive a copy of the meeting agenda, signed attendance
sheets and training materials (if applicable) of the professional development provided to teachers
regarding the writing of progress reports.
Description of Internal Monitoring Procedures: These items have been placed on the calendar
that has been developed for the CAP which will be reviewed weekly by the admin team (Director
of Student Services and Educational Coordinators) during regularly scheduled meetings.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: APD 8.8
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The Collaborative indicated that it will develop a cover
letter or form to attach to progress reports that includes to whom, which district and on what date the
reports were sent out. In addition, the Collaborative indicated that it will conduct a training during
Professional Development time on how to write progress reports that address the IEP goals, objectives
and benchmarks.
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): By November 16, 2012 provide the Department with a
copy of the letter or form developed by the Collaborative.
By February 28, 2013 provide the Department with the results of the internal administrative review
conducted by the Collaborative. The progress report should contain the number of records reviewed, as
well as the number of records found to be in compliance and/or noncompliance. If the collaborative
finds that there are records out of compliance provide the Department with an analysis of the root cause
and the steps the Collaborative proposes to take to correct the non-compliance.
*Please note that when conducting internal monitoring the collaborative must maintain
the following documentation and make it available to the Department upon request: a)
List of student names and grade level for the record review; b) Date of the review; c)
Name of person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s): November 16, 2012 and February 28, 2013
13
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by the collaborative)
Criterion & Topic: APD 18.1 Confidentiality of
Rating: Partially Implemented
Student Records
Department CPR Finding: Staff interviews indicated that some student information at the Owen
School is kept in an office that does not have either a locked file cabinet or other space to secure
confidential information..
Narrative Description of Corrective Action: SEC will ensure that all teachers and administrators
have a locked cabinet or space in which to secure confidential student information.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Student Services
Corrective Action Activity: August, 2012
and the Educational Coordinators
Evidence of Completion of the Corrective Action: SEC will submit to the Department written
assurances from appropriate staff that locks have been installed in each location that requires
them.
Description of Internal Monitoring Procedures: This item is on the calendar that has been
developed for the CAP and will be reviewed at regular intervals by the Admin Team.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion; APD 18.1
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Approval or Disapproval: The Collaborative indicated that it will ensure that all teachers
and administrators have a locked cabinet or space in which to secure confidential student information.
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): By November 16, 2012 PQA staff will conduct an onsite
visit to ensure that the corrective action has been implemented.
Progress Report Due Date(s): November 16, 2012
14