MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Collaborative: CASE
Corrective Action Plan Forms
Program Area: Special Education
Prepared by: Teresa Watts
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: May 7, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by the collaborative)
Criterion & Topic: SE 22 IEP Implementation
Rating: Partially Implemented
Department CPR Finding: While the sending district is responsible for developing and revising a
student’s IEP, record reviews indicated that two students were accepted into collaborative programs
using the IEP amendment process.
Narrative Description of Corrective Action:
The Executive Director informed the CASE Program Administrators and the CASE Committee,
comprised of CASE community administrators of special education, that CASE will not accept
students into CASE programs using the IEP amendment process.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Executive Director, Program Administrators
June 2012
Evidence of Completion of the Corrective Action:
Documentation in the form of student IEPs
Description of Internal Monitoring Procedures:
Administrative Assistants will monitor student packets for new IEPs for initial placement at CASE.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 22 IEP Implementation
Status of Corrective Action:
Approved X Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The Collaborative did not provide a detailed narrative
description of how the sending districts were informed that CASE will not accept students into their
programs using the IEP amendment process.
Department Order of Corrective Action: The Collaborative must submit to the Department a
detailed narrative description of how and to whom the information regarding the IEP process for the
acceptance of students into the CASE programs was provided to sending school districts.
Required Elements of Progress Report(s): By November 16, 2012 provide the Department with a
1
detailed narrative description regarding the IEP process for acceptance of students into the CASE
programs.
By February 28, 2013 provide the Department with the results of the internal administrative review
conducted by the Collaborative. The progress report should contain the number of records reviewed, as
well as the number of records found to be in compliance and/or noncompliance. If the collaborative
finds that there are records out of compliance provide the Department with an analysis of the root cause
and the steps the Collaborative proposes to take to correct the non-compliance.
Progress Report Due Date(s): November 16, 2012 and February 28, 2013.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by the collaborative)
Criterion & Topic: SE 54 Professional Development
Rating: Partially Implemented
Department CPR Finding: Documentation indicated that trainings regarding state and federal
special education requirements and related local special education policies and procedures had been
conducted; however interviews indicated that a number of staff did not believe they had received this
training.
Narrative Description of Corrective Action:
Program administrators will research, select, and implement a professional development model that
will raise the level of staff awareness regarding state and federal special education requirements and
related local special education policies and procedures.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Program Administrators
February 2013
Evidence of Completion of the Corrective Action:
Documentation specific to the professional development model
Description of Internal Monitoring Procedures:
Program administrator review of the documentation above
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 54 Professional
Development
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Approval or Disapproval: The Collaborative indicated that it will provide training to staff
in the area of state and federal special education requirements and related local special education
policies and procedures.
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): By November 16, 2012 the collaborative must submit a
schedule of the dates and topics to be provided to staff on state and federal special education
requirements and related local special education policies and procedures.
By February 28, 2013 provide the Department with the following evidence that the training regarding
state and federal special education requirements and related local special education policies and
procedures was conducted: (1) agendas and dates of the training, (2) training materials, (3) name of
presenter, and (4) attendance sheet with the signature and name with the title/role of each attendee. In
addition, provide a copy of the proposed 2013-2014 Professional Development calendar that indicates
2
that the training regarding state and federal special education requirements and related local special
education policies and procedure will be conducted.
Progress Report Due Date(s): November 16, 2012 and February 28, 2013.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by the collaborative)
Criterion & Topic: SE 55 Special education facilities Rating: Partially Implemented
and classroom
Department CPR Finding: Observation at the Fowler Middle School indicated students receive
instruction simultaneously in different subject areas and/or therapies within the classrooms which is
contrary to the standard set for general education classrooms. Staff interviews indicated that at times
the level of noise was an issue and that relocating to an ancillary space is not always possible.
Narrative Description of Corrective Action:
Program administrators will work with host school principals to identify ancillary space for CASE use
within host schools in which dedicated ancillary space is not currently assigned.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Program Administrators
September 2012
Evidence of Completion of the Corrective Action:
Written summary of space identified for CASE use in addition to the CASE classrooms at the Fowler
Middle School
Description of Internal Monitoring Procedures:
Annual review of space summary by the program administrators
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 55 Special Education
facilities and classrooms
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The Collaborative indicated that it will work with the
host school to identify dedicated additional spaces that may be used in order to ensure that instruction
will not occur simultaneously in different subject areas and/or therapies within the classrooms which is
contrary to the standard set for general education classrooms.
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): By November 16, 2012 provide the Department with a
copy of floor plan(s) indicating the location of the ancillary spaces that may be used by the CASE
programs in the building along with a schedule of the time when the spaces are available for use by the
Collaborative.
By February 28, 2013 DESE will conduct an onsite visit to review the locations of the ancillary spaces
in the building.
Progress Report Due Date(s): November 16, 2012 and February 28, 2013.
3
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Collaborative: CASE
Corrective Action Plan Forms
Program Area: Civil Rights
Prepared by: Teresa Watts
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the collaborative.
Mandatory One-Year Compliance Date: May 7, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by the collaborative)
Criterion & Topic: 10A Student handbooks and
Rating: Partially Implemented
codes of conduct
Department CPR Finding: Staff interviews and review of documentation indicated that there is no
Code of Conduct or Handbook for the CASE pre-school program located at Bedford High School.
Narrative Description of Corrective Action:
CASE will create the preschool handbook and distribute it to teachers and parents prior to the first day
of school.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Program administrators for Pre-K programs
September 2012
Evidence of Completion of the Corrective Action:
Handbook document
Description of Internal Monitoring Procedures:
Executive Director annual review of handbook
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 10A Student handbooks and
codes of conduct
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The Collaborative indicated that it will develop a preschool handbook and distribute it to teachers and parents prior to the first day of school.
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): By November 16, 2012 provide the Department with a
copy of the preschool handbook.
Progress Report Due Date(s): November 16, 2012.
4