Massachusetts Department of
Elementary and Secondary Education
75 Pleasant Street, Malden, Massachusetts 02148-4096
Telephone: (781) 338-3700
TTY: N.E.T. Relay 1-800-439-2370
June 29, 2011
Craig L. Jurgensen
Superintendent
Williamsburg Public Schools
19 Stage Road
Westhampton, MA 01027
Re: Mid-cycle Report
Dear Superintendent Jurgensen:
Enclosed is the Department of Elementary and Secondary Education's Mid-cycle Report
based on the onsite visit conducted in your district on May 25, 2011. During the MidCycle Review the Department monitored selected special education criteria to determine
your district’s compliance with special education laws and regulations. The review
consisted of information gathered from one or more of the following activities:
interviews, review of student records, examination of documentation, and classroom
observation(s).
The Department determined that one or more of the criteria monitored in your district
was “Partially Implemented” or “Not Implemented.” In all instances where
noncompliance was found, the Department has prescribed corrective action for the
district. This corrective action must be implemented as soon as possible, but in no case
later than a year from the date of this report. You will find these requirements for
corrective action included in the enclosed report, along with requirements for submitting
progress reports using the enclosed form.
Please provide the Department with your written assurance that all of the required
corrective action will be implemented by your district within the timelines specified in
the report. You must submit your statement of assurance to Darlene Lynch, Director,
Program Quality Assurance Services, by July 19, 2011.
Your staff's cooperation throughout this Mid-cycle Review is appreciated. If you have
1
questions about this letter or the enclosed report, please do not hesitate to contact Marc
Oldenburg at 413-858-4591 x6.
Sincerely,
Marc Oldenburg, Mid-cycle Review Chairperson
Program Quality Assurance Services
Darlene A. Lynch, Director
Program Quality Assurance Services
cc:
Mitchell D. Chester, Ed.D., Commissioner of Elementary and Secondary
Education
D. Beth Lopez, Supervisor, Program Quality Assurance Services
Charlene Nardi, School Committee Chairperson
Laurie Farkus, Local Program Review Coordinator
Encs: Mid-cycle Report
Mid-cycle Progress Report Form
2
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
MID-CYCLE REPORT
Williamsburg Public School District
Dates of the Mid-cycle Review Onsite: May 25, 2011
Date of this Report: June 29, 2011
PLEASE NOTE THAT THIS REPORT IS IN TWO SECTIONS
Required Special Education Criteria Monitored in this Mid-cycle Review
Current special education criteria available by scrolling down to the special education instrument at
http://www.doe.mass.edu/pqa/review/cpr/default.html
Criterion
SE 7
Transfer of
parental
rights at age
of majority
and student
participation
and consent
at the age of
majority
Criterion
Implemented

Not
Applicable
Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective
Action and
Timelines for Implementation
Williamsburg Public School
District provides services to
students in pre-kindergarten
through sixth grade and does not
provide services to students who
are approaching the age of 18.
Williamsburg Public School District Coordinated Program Review Mid-cycle Report
June 29, 2011
Page 1 of 11
(b) Progress
Report Due
Date(s) and
Required
Elements
SE 52A
Registration
of educational
interpreters
Document
review and
staff
interview

Document review and staff
interview indicated that there are
no students enrolled in the district
that are in need of interpreters at
this time. The district does have an
appropriate procedure in place if a
need for educational interpreters
arises.
Additional Special Education Criteria Monitored in this Mid-cycle Review
Current special education criteria available by scrolling down to the special education instrument at
http://www.doe.mass.edu/pqa/review/cpr/default.html
Criterion
SE 2
Required and
optional assessments
Criterion
Implemented


Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of
Determination about
Criterion
Student record
review and
staff interview
Student record review
and staff interview
indicated that all
required and optional
assessments contained
the necessary elements
including information
on the history of the
student’s progress in
the general curriculum.
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
Williamsburg Public School District Coordinated Program Review Mid-cycle Report
June 29, 2011
Page 2 of 11
(b) Progress
Report Due
Date(s) and
Required
Elements
Criterion
SE 3
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)

Special requirements
for determination of
specific learning
disability
SE 8
IEP Team
composition and
attendance
PI
Method(s) of
Investigation
Basis of
Determination about
Criterion
Student record
review and
staff interview
Student record review
and staff interview
indicated that the
district is appropriately
evaluating students
suspected of having a
specific learning
disability (SLD).
Written documentation
was found in the file of
each student suspected
of having SLD,
including all current
recommended SLD
forms and the
mandated Team
Determination of
Eligibility Form with
the signature of each
IEP Team member.
Student record
review and
staff interview
Record review and
staff interview
indicated that not all
required members of
the Team that are
represented on the
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
The district must review and revise
its current procedures for IEP
Team composition and attendance.
The district must provide
appropriate staff with training in
Williamsburg Public School District Coordinated Program Review Mid-cycle Report
June 29, 2011
Page 3 of 11
(b) Progress
Report Due
Date(s) and
Required
Elements
By October 14,
2011:
Provide a
description of
the newly
developed
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of
Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
Team Meeting Notice
actually attend the
Team meeting and no
signed excusal forms
were found.
regards to the excusal of required
Team members. The procedures
must address when the district and
the parent agree, in writing, that
the attendance of the Team
member is not necessary because
the member’s area of the
curriculum or related services is
not being modified or discussed,
OR, the district and the parent
agree, in writing, to excuse a
required Team member’s
participation and the excused
member provides written input
into the development of the IEP to
the parent and the IEP Team prior
to the meeting.
The district must conduct internal
monitoring of student records for
those Team meetings conducted
subsequent to the training to
determine that the district is
consistently following appropriate
procedures regarding the excusal
of Team members.
* Please note when conducting
internal monitoring that the
district must maintain the
Williamsburg Public School District Coordinated Program Review Mid-cycle Report
June 29, 2011
Page 4 of 11
(b) Progress
Report Due
Date(s) and
Required
Elements
procedures for
IEP Team
composition and
attendance.
Submit evidence
of training to
include an
agenda and
signed
attendance
sheets indicating
the title and role
of staff.
By January 13,
2012:
Please submit
the results of an
administrative
review of a
sample of
student records.
Indicate:
1) The number
of records
reviewed;
2) The number
of student
records in
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of
Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
following documentation and
make it available to the
Department upon request: a)
List of the student names and
grade level for the records
reviewed; b) Date of the review;
c) Name of person(s) who
conducted the review, their
role(s), and signature(s).
SE 12

Student record
review
Student record review
demonstrated that
three-year reevaluations are
completed within the
required timeline.

Student record
review and
staff interview
Student record review
and staff interview
indicated that the IEP
is consistently provided
to parents immediately
following the Team
meeting.
Frequency of reevaluation
SE 18B
Determination of
placement; provision
of IEP to parent
Williamsburg Public School District Coordinated Program Review Mid-cycle Report
June 29, 2011
Page 5 of 11
(b) Progress
Report Due
Date(s) and
Required
Elements
compliance;
3) For all
records not in
compliance with
this criterion,
determine the
root cause(s) of
the noncompliance and
4) A description
of the district’s
plan to remedy
the noncompliance.
Criterion
SE29
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)

Communications are
in English and
primary language of
home
SE 32
Parent advisory
council for special
education
PI
Method(s) of
Investigation
Basis of
Determination about
Criterion
Staff interview
and document
review
Staff interview and
document review
indicated that while the
district does not
currently have any
students who are in
need of translation
services, the district
does have a procedure,
and resources, in place
if this need arises.
Staff interview
and document
review
Staff interview and
document review
indicated that while the
district has made, and
documented, ongoing
efforts to encourage the
establishment of a
functioning PAC, there
are no officers or
bylaws in place at this
time. The district has
been providing an
annual workshop
within the district on
the rights of students
and their parents and
guardians under the
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
The district must develop
strategies to encourage the
formation of a PAC.
Williamsburg Public School District Coordinated Program Review Mid-cycle Report
June 29, 2011
Page 6 of 11
(b) Progress
Report Due
Date(s) and
Required
Elements
By October 14,
2011:
Provide a
description of
the newly
developed
strategies for
encouraging the
establishment of
a PAC.
By January 13,
2012:
Provide a
description of
the results of the
district’s efforts
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of
Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
state and federal
special education laws
along with other
opportunities for
parents.
SE 36
IEP implementation,
accountability and
financial

Student record
review and
staff interview
Student record review
and staff interview
indicated that the
district oversees the
full implementation of
Williamsburg Public School District Coordinated Program Review Mid-cycle Report
June 29, 2011
Page 7 of 11
(b) Progress
Report Due
Date(s) and
Required
Elements
to establish a
PAC. Include
copies of:
The PAC officer
list;
The PAC
bylaws;
School
Committee
agendas and
minutes
pertaining to
consultation
with the PAC;
Agendas of PAC
training sessions
or meetings
conducted by
the district and;
documentation
of other district
efforts to
support the
PAC.
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation

Staff interview
and document
review
Staff interview and
review of
documentation
indicated that there are
no instructional groups
that exceed the
required number of
students.

Staff interview
and document
review
Staff interview and
review of
documentation
indicated that all age
span requirements are
within specified limits.

Staff interview
and document
review
Staff interview and
a review of
documentation
indicated that the
district has had no
suspensions this
academic year. The
district has procedures
Instructional
grouping
requirements for
students aged five
and older
SE 41
Age span
requirements
SE 44
Procedure for
recording
suspensions
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
all IEPs.
responsibility
SE 40
Basis of
Determination about
Criterion
Williamsburg Public School District Coordinated Program Review Mid-cycle Report
June 29, 2011
Page 8 of 11
(b) Progress
Report Due
Date(s) and
Required
Elements
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of
Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
in place to record the
number and duration of
suspensions for all
students.
SE 51

Staff interview
and document
review
Staff interview and
documentation
revealed that all special
education staff are
appropriately certified.

Staff interview
and document
review
Staff interview and
documentation
revealed that OT, PT,
Speech and Language,
and the School
Psychologist are all
appropriately licensed.
The School Adjustment
Counselor is operating
under a current waiver
and expects to be
licensed within the
remainder of this
academic year.

Staff interview
and
observation
A tour of the
elementary schools and
a review of floor plans
Appropriate special
education teacher
licensure
SE 52
Appropriate
certifications/license
s or other credentials
-- related service
provider
SE 55
Special education
Williamsburg Public School District Coordinated Program Review Mid-cycle Report
June 29, 2011
Page 9 of 11
(b) Progress
Report Due
Date(s) and
Required
Elements
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Special education
programs and
services are
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
indicated that special
education in the district
is provided in
classrooms and
facilities that maximize
the inclusion of such
students into the life of
the school; provide
accessibility in order to
fully implement each
student’s IEP; are at
least equal in all
physical respects to the
average standards of
general facilities and
classrooms; and are
given the same priority
in the allocation of
instructional and other
space in order to
minimize the
separation or
stigmatization of
eligible students.
facilities and
classrooms
SE 56
Basis of
Determination about
Criterion

Staff interview
and document
review
Staff interview and
documentation
indicated that the
district is taking
appropriate action to
Williamsburg Public School District Coordinated Program Review Mid-cycle Report
June 29, 2011
Page 10 of 11
(b) Progress
Report Due
Date(s) and
Required
Elements
Criterion
evaluated
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of
Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for
Implementation
ensure that special
education programs
and services are
regularly evaluated.
Williamsburg Public School District Coordinated Program Review Mid-cycle Report
June 29, 2011
Page 11 of 11
(b) Progress
Report Due
Date(s) and
Required
Elements
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
MID-CYCLE REVIEW
School District: Williamsburg Public School District
M I D – CY C L E P R O G R E S S R E P O R T
Date Prepared: ____________________________________
Prepared by: __________________________________________________________________
(name and title)
Criterion: _______________________
Topic: ________________________________________________________________________
For each criterion for which you prepare a progress report, please



make a copy of this cover page,
fill in the information requested above, and
attach a complete description of the corrective action taken and any accompanying documentation.
(Description of corrective action for each criterion and any accompanying documentation should include all of the
“Progress Report Required Elements” for that criterion in the Mid-cycle Report.)
Send the whole set of completed progress reports to:
Darlene Lynch, Director
Program Quality Assurance Services
Massachusetts Department of Elementary and Secondary Education
75 Pleasant Street
Malden, MA 02148-4906