The Commonwealth of Massachusetts
Department of Education
350 Main Street, Malden, Massachusetts 02148-5023
Telephone: (781) 338-3700
TTY: N.E.T. Relay 1-800-439-2370
February 16, 2006
Vincent F. Simone
Superintendent
Webster Public School District
P.O. Box 430
Webster, MA 01570
Re:
Mid-cycle Coordinated Program Review Report
Dear Superintendent Simone:
Enclosed is the Department of Education's Mid-cycle Coordinated Program Review Report. This report
contains findings based on onsite monitoring activities conducted to verify the implementation status and
effectiveness of corrective action activities approved by the Department that were intended to address
findings of noncompliance included in the Webster Public School District Coordinated Program Review
Report issued on June 6, 2003. (In the remainder of this letter, please read “district” as meaning “school
district.”)
As you know, one component of the Department’s Mid-cycle Review process is the review of your
district's self-assessment in the area of English learner education (ELE). The purpose of this activity is to
determine if your district is beginning to implement the significant changes in M.G.L. Chapter 71A, this
state’s law governing the education of limited English proficient students that was adopted by voters as
Question 2 in 2002. The Department has reviewed your district’s ELE self-assessment documents and is
providing you now with advisory comments and actions to be implemented in anticipation of your
district’s next scheduled Coordinated Program Review. Where indicated in our report, your district is
urged to request technical assistance in areas that, based solely on your self-assessment documents, were
found not likely to be fully implemented. To secure assistance, you may consult with your Mid-cycle
Review Chairperson or call Robyn Dowling-Grant in Program Quality Assurance Services at 781-3383732. You may also consult with staff in the Department’s Office of Language Acquisition and
Achievement at 781-338-3534 and obtain additional ELE guidance documents through the Department’s
web site at http://www.doe.mass.edu/ell/ .
While the Department of Education found certain noncompliance issues to be resolved, others were
partially corrected, not addressed at all and/or the Department’s onsite team identified new issues of
noncompliance. In areas where the district has failed to implement fully its approved Corrective Action
Plan, the Department views these findings to be serious.
As the Department previously informed you, in cases where a district fails to fully and effectively
implement a Corrective Action Plan, which was proposed by your district and approved by the
Department, the Department must then prepare a Corrective Action Plan for the district, which must be
implemented without further delay. You will find these requirements for corrective action and further
progress reporting included in the attached report together with any steps that must be taken by the district
to fully implement new special education requirements. Please provide the Department with your written
assurance that the Department's requirements for corrective action will be implemented by your school
district within the timelines specified. Your statement of assurance must be submitted to the Department's
Onsite Chairperson by February 28, 2006.
Your staff's cooperation throughout these Follow-up Monitoring activities is appreciated. Should you
require additional clarification of information included in our report, please do not hesitate to contact the
Follow-up Team Chairperson at 781-338-3947.
Sincerely,
Jean E. Jonker, Coordinated Program Review Follow-up Chairperson
Program Quality Assurance Services
John D. Stager, Administrator
Program Quality Assurance Services
c:
David P. Driscoll, Commissioner of Education
Joan Dio, District Program Review Follow-up Coordinator
Encl.: Mid-cycle Coordinated Program Review Report
2
MASSACHUSETTS DEPARTMENT OF EDUCATION
MID-CYCLE COORDINATED PROGRAM REVIEW REPORT
Webster Public School District
ONSITE VERIFICATION OF CORRECTIVE ACTION PLAN IMPLEMENTATION
AND/OR IDENTIFICATION OF ADDITIONAL FINDINGS REQUIRING CORRECTIVE ACTION
Date of Coordinated Program Review (CPR): January 22 – 30, 2003
Date of Coordinated Program Review Corrective Action Plan Approval: September 9, 2003
Dates of Corrective Action Plan Progress Reports: January 26, 2004, January 27, 2005, September 29, 2005
Dates of this Mid-cycle Review Onsite Visit: January 10 – 12, 2006
Date of this Report: February 16, 2006
Criterion
Number
and
Topic
(Refer to full
text of 20052006 CPR
requirements)
Approved
Corrective
Action Plan
Determined to
be
Substantially
Implemented
and Effective
Or
New IDEA
Requirements
Implemented

Method(s) of
Verification
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New
IDEA Requirements
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
Special
Education
Requirements
(including new
IDEA-2004
Requirements
Webster Public School District Coordinated Program Review Mid-cycle Report
February 16, 2006
Page 1 of 16
Required Corrective Action,
Timelines for Implementation,
and Further Progress
Reporting Requirements
Criterion
Number
and
Topic
(Refer to full
text of 20052006 CPR
requirements)
SE 2
Required and
Optional
Assessments
SE 6
Determination
of Transition
Services
SE 8
Approved
Corrective
Action Plan
Determined to
be
Substantially
Implemented
and Effective
Or
New IDEA
Requirements
Implemented

Method(s) of
Verification

Interviews
Student
Records

Partially
Interviews
Student
Records
Interviews
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New
IDEA Requirements
All records selected and
interviews indicated that the
Educational Status
Assessment Part A is
completed.
Records selected indicated
that the Team sometimes
discusses transition needs.
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified


Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
Required Corrective Action,
Timelines for Implementation,
and Further Progress
Reporting Requirements
Records selected
indicated that the Team
does not always discuss
transition needs and
update transition goals
and services. Records
selected indicated that
out reach to and
participation of human
service agencies with the
IEP process is very
limited.
Provide training to SPED
administration and Team Chairs
pursuant to this criterion.
Submit a copy of the agenda,
attendance sheets, and training
materials for this training by
April 7, 2006.
All records selected from the
Webster Public School District Coordinated Program Review Mid-cycle Report
February 16, 2006
Page 2 of 16
Provide the Department with a
random sample of the IEP
documentation that indicates
participation of human service
agencies in the IEP process and
IEP documentation that
indicates that transition planning
is discussed and goals
developed. Submit
documentation by June 12,
2006.
Criterion
Number
and
Topic
Approved
Corrective
Action Plan
Determined to
be
Substantially
Implemented
and Effective
Or
New IDEA
Requirements
Implemented

Method(s) of
Verification
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New
IDEA Requirements
IEP Team
composition
and attendance

Student
Records
SE 10
End of School
Year
Evaluations
SE 12
Frequency of
re-evaluation

Interviews
Student
Records
high schools have adequate
attendance from general
education content area
teachers.
All records selected indicated
that the end of school year
evaluations are completed
within the required timelines.
(Refer to full
text of 20052006 CPR
requirements)
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified


Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
Required Corrective Action,
Timelines for Implementation,
and Further Progress
Reporting Requirements
Record review and
interviews indicated
evaluations are not
always completed within
the required timelines.
Conduct training for team chairs
on the following topics:
The legal requirements
mandating that IEPs be
developed prior to their
expiration date.
Procedures to follow when
parents do not provide consent
to evaluate in a timely manner
and the requirement to conduct
the three-year reevaluation prior
to the IEP expiration date.
Provide written procedures that
indicate how far in advance
team chairs will send out
Webster Public School District Coordinated Program Review Mid-cycle Report
February 16, 2006
Page 3 of 16
Criterion
Number
and
Topic
(Refer to full
text of 20052006 CPR
requirements)
Approved
Corrective
Action Plan
Determined to
be
Substantially
Implemented
and Effective
Or
New IDEA
Requirements
Implemented

Method(s) of
Verification
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New
IDEA Requirements
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
Required Corrective Action,
Timelines for Implementation,
and Further Progress
Reporting Requirements
consent to evaluate forms to
ensure that reevaluations and
team meetings are conducted in
a timely manner.
Submit the training agenda
including the above
information by April 7, 2006.
Provide the Department with a
random sample of the IEP
documentation from all levels,
(E, MS, HS) which indicates
compliance with reevaluation
timelines. Provide this
documentation by June 12,
2006.
SE 13
Progress
Reports and
content

Partially
Interviews
Student
Records
Student records indicated that
progress reports clearly reflect
students’ progress toward
annual goals. Progress reports
consistently address if the
student will achieve the goals
by the end of the IEP year.

When the student is not
making progress towards
the annual goals and/or
in the general curriculum,
there is a lack of
documentation in the
student records that
Webster Public School District Coordinated Program Review Mid-cycle Report
February 16, 2006
Page 4 of 16
Develop a protocol and
monitoring plan for student
progress reports to assure that
steps are taken to assist students
who are not making effective
progress and the steps taken are
documented.
Criterion
Number
and
Topic
(Refer to full
text of 20052006 CPR
requirements)
Approved
Corrective
Action Plan
Determined to
be
Substantially
Implemented
and Effective
Or
New IDEA
Requirements
Implemented

Method(s) of
Verification
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New
IDEA Requirements
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
Teams reconvened to
review, revise or develop
a new IEP, or refer the
student for re-evaluation
to address the lack of
progress. There is no
system to monitor the
lack of effective progress
for students with IEP’s.
Required Corrective Action,
Timelines for Implementation,
and Further Progress
Reporting Requirements
Conduct training for special
education staff and team chairs
on the topic of progress reports
and students who are not making
effective progress. Submit an
agenda and signed attendance
sheet.
Submit copy of protocol and
monitoring plan. Submit
copies of IEP documentation
for progress reports written
between March and May,
2006 of 2 students from each
of the district’s schools to
demonstrate that steps were
taken to address their lack of
progress.
Submit the documentation, by
June 12, 2006.
SE 14
Review and
revision of
IEPs

Interviews
Student
Records
Documentation
The district conducts annual
review meetings on or before
the anniversary date of the
implementation of the current
Webster Public School District Coordinated Program Review Mid-cycle Report
February 16, 2006
Page 5 of 16
Criterion
Number
and
Topic
(Refer to full
text of 20052006 CPR
requirements)
SE 20
Least
Restrictive
Program
SE 25B
Resolution of
disputes
SE 30
Notice of
procedural
safeguards
SE 32
Parent
advisory
council for
special
education
Approved
Corrective
Action Plan
Determined to
be
Substantially
Implemented
and Effective
Or
New IDEA
Requirements
Implemented

Method(s) of
Verification

Interviews
Student
Records
Documentation



Partially
Interviews
Student
Records
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New
IDEA Requirements
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
Required Corrective Action,
Timelines for Implementation,
and Further Progress
Reporting Requirements

The district has not
conducted, in
cooperation with the
PAC, an annual
workshop within the
district on the rights of
students and their parents
and guardians under the
state and federal special
education laws.
The district must hold the annual
meeting and submit a copy of
the dated agenda, materials
presented and completed signin sheets by April 7, 2006.
consented to IEP.
The district considers the least
restrictive environment and
opportunities for inclusion for
students through Team
discussions at IEP meetings.
Resolution meetings prior to
proceeding to the BSEA are
being conducted.
Interviews
Student
Records
Documentation
The district is providing the
Notice of Procedural
Safeguards brochure.
Interviews
Documentation
The district has a PAC with
established by-laws and
officers that meets regularly.
Webster Public School District Coordinated Program Review Mid-cycle Report
February 16, 2006
Page 6 of 16
Criterion
Number
and
Topic
(Refer to full
text of 20052006 CPR
requirements)
SE 46
Procedures for
suspension of
students with
disabilities
more than 10
days
SE 53
Use of
paraprofessionals
SE 54
Professional
Development
Approved
Corrective
Action Plan
Determined to
be
Substantially
Implemented
and Effective
Or
New IDEA
Requirements
Implemented

Method(s) of
Verification
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New
IDEA Requirements
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance

Interviews
Student
Records
Documentation
The district has procedures for
suspension of students with
disabilities more than 10 days.

The district’s procedures
for suspension of
students with disabilities
for more than 10 days
does not contain
language around the
student’s due process
rights and no explanation
of a manifestation
determination.

Interviews
Documentation

Interviews
Documentation
Paraprofessionals participate
in school and district
sponsored professional
development.
Paraprofessionals receive
training that is designed to
assist them in providing
appropriate services.
The district has provided all
staff with training in all of the
required topics.
The district has a process to
identify limited English
proficient students
Partially
Interviews
MOA 1
Identification
of limited
English

Student
Records
Documentation
Webster Public School District Coordinated Program Review Mid-cycle Report
February 16, 2006
Page 7 of 16
Required Corrective Action,
Timelines for Implementation,
and Further Progress
Reporting Requirements
The district must review its
policies and update all district
student handbooks to be in
compliance with IDEA 2004:
Section 615(k)(1)-(4).and
submit copies of draft
handbooks by June 12, 2006.
Criterion
Number
and
Topic
(Refer to full
text of 20052006 CPR
requirements)
proficient
students
MOA 6
Availability of
in-school
programs for
pregnant
students
Approved
Corrective
Action Plan
Determined to
be
Substantially
Implemented
and Effective
Or
New IDEA
Requirements
Implemented


Method(s) of
Verification
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New
IDEA Requirements
Documentation
Interviews
Student Handbooks contain
the district policy regarding
pregnant and parenting
students which states that
students can remain in school
and participate in regular and
extracurricular
classes/activities.
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
Webster Public School District Coordinated Program Review Mid-cycle Report
February 16, 2006
Page 8 of 16
Required Corrective Action,
Timelines for Implementation,
and Further Progress
Reporting Requirements
Criterion
Number
and
Topic
(Refer to full
text of 20052006 CPR
requirements)
MOA 9
Promotional,
recruitment,
and
employment
practices of
prospective
employers of
students.
MOA 10
Notification of
school district
staff and the
general public
Approved
Corrective
Action Plan
Determined to
be
Substantially
Implemented
and Effective
Or
New IDEA
Requirements
Implemented

Method(s) of
Verification
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New
IDEA Requirements
Interviews
Documentation
District documentation
indicated that the district does
not have employers recruiting
in the school, or have careerday, work-study or
apprenticeship programs.
Partially
Interviews
Documentation
Document review indicated
that the handbooks contained
some updated information and
references to state and federal
laws and regulations.

Documentation
Interviews
Interviews indicated that staff
are aware of the district’s
grievance policies.


Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified


Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
Document review
indicated that the
handbooks did not
contain required
references to state and
federal laws and
regulations.
See SE 46
MOA 12A
(formerly
MOA 11)
Notice of nondiscrimination
Webster Public School District Coordinated Program Review Mid-cycle Report
February 16, 2006
Page 9 of 16
Required Corrective Action,
Timelines for Implementation,
and Further Progress
Reporting Requirements
Review and update all district
school handbooks to ensure that
handbooks contain updated
policies and procedures. See .
handbooks with post-its left with
district.
Submit updated copies of all
district handbooks by June 12,
2006.
Criterion
Number
and
Topic
(Refer to full
text of 20052006 CPR
requirements)
MOA 21
Staff training
regarding civil
rights
responsibilities
MOA 22
Accessibility of
district
program and
services for
students with
limited
physical
Approved
Corrective
Action Plan
Determined to
be
Substantially
Implemented
and Effective
Or
New IDEA
Requirements
Implemented


Method(s) of
Verification
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New
IDEA Requirements
Documentation
Interviews
Documentation and interviews
indicated that some staff have
received training regarding
civil rights responsibilities,
prevention of discrimination
and harassments and the
appropriate methods for
responding to it in the school
setting.
Partially

Partially
Onsite
Observations
Interviews
The district also provides each
staff with a copy of the
“Webster Public Schools
Employee Handbook .”
The district includes a signoff sheet indicating that they
have received, read and
understand the s handbook.
The district closed the A.J.
Sitkowski School and opened
a new middle school, thus the
accessibility issues for that
school were resolved.
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified



Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
Required Corrective Action,
Timelines for Implementation,
and Further Progress
Reporting Requirements
Not all staff have
received the required
training in all elements of
this criterion.
The district must provide
training on the required elements
of this criterion and submit a
copy of the dated agenda,
materials presented and
completed sign-in sheets by
April 7, 2006 or submit a list
of all district employees
indicating receipt of the signed
sign-off sheet for each
employee for the 2005-2006
school year.
Observations indicated
that the Park Avenue
Elementary School has
several accessibility
issues. The stage is not
accessible to students
with disabilities. The
door on the girl’s
Webster Public School District Coordinated Program Review Mid-cycle Report
February 16, 2006
Page 10 of 16
As a self-assessment, complete
the ADA checklist for the high
school and formulate a plan to
address any identified issues.
Submit the checklist and plan
to the Department by April 7,
2006.
Criterion
Number
and
Topic
(Refer to full
text of 20052006 CPR
requirements)
Approved
Corrective
Action Plan
Determined to
be
Substantially
Implemented
and Effective
Or
New IDEA
Requirements
Implemented

Method(s) of
Verification
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New
IDEA Requirements
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

mobility
MOA 24
Curriculum
review process

Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
handicapped bathroom
stall was removed as well
as the towels being
placed too high in both
the girl’s and boy’s
bathrooms. Door handles
and sink levers are not
easily manipulated by
students with physical
limitations. The
downstairs handicap
bathroom does not have
hand bars. The chair lift
takes 8 minutes to take a
student up one flight of
stairs.
The district does not have
a process to ensure that
teachers in the district
regularly review all
instructional and
educational materials for
simplistic and demeaning
generalizations, lacking
intellectual merit on the
basis of race, color, sex,
Webster Public School District Coordinated Program Review Mid-cycle Report
February 16, 2006
Page 11 of 16
Required Corrective Action,
Timelines for Implementation,
and Further Progress
Reporting Requirements
Develop a process to ensure that
all instructional and educational
materials are reviewed for
compliance with this criterion.
Submit a copy of the process
plan and a sample of the
results of the district review to
the Department by June 12,
2006.
Criterion
Number
and
Topic
(Refer to full
text of 20052006 CPR
requirements)
MOA 25
Institutional
self-evaluation
Approved
Corrective
Action Plan
Determined to
be
Substantially
Implemented
and Effective
Or
New IDEA
Requirements
Implemented

Method(s) of
Verification
Documentation
Interviews
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New
IDEA Requirements
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified


Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
religion, national origin
and sexual orientation.
Documentation and
interviews indicated that
the district does not have
a comprehensive
evaluation process that
evaluates all aspects of
its K-12 program
annually to ensure that all
students, regardless of
race, color, sex, religion,
national origin, limited
English proficiency,
sexual orientation,
disability, or housing
status, have equal access
to all programs, including
athletics and other
extracurricular activities.
Webster Public School District Coordinated Program Review Mid-cycle Report
February 16, 2006
Page 12 of 16
Required Corrective Action,
Timelines for Implementation,
and Further Progress
Reporting Requirements
The district must develop and
implement a process for
completion of the required
annual institutional selfevaluation. Submit a copy of
the institutional selfevaluation, the results of the
self-evaluation, and action
plan developed as a result of
the self-evaluation by June 12,
2006.
Webster Public School District
English Learning Education (ELE) Requirements
Mid-Cycle Review Advisory Comments Resulting From The Department’s Review Of Local Self-Assessment Documents
(Please refer to full text of 2005-2006 CPR-ELE legal requirements and related implementation guidance at
http://www.doe.mass.edu/pqa/review/cpr/instrument/chapter71A.doc )
ELE Criterion
Number
and
Topic
ELE 1
Annual
Assessment
Advisory Comments Resulting from the Department’s
Review of Local ELE Self-Assessment
Document Submission
The district has developed appropriate procedures and has
trained personnel to ensure the appropriate administration of
required annual assessments. Evidence was provided that LEP
students participate in annual assessments.
ELE 2
MCAS
Participation
Please see ELE 1 above. The district provides appropriate
accommodations for students to participate in MCAS.
ELE 3
Initial
Identification
The district has appropriate initial identification procedures.
ELE 4
Waiver
Procedures
The district had developed appropriate waiver procedures and
a waiver application.
ELE 5
Program
Placement and
Structure
The district places LEP students within the general education
classroom. Under Chapter 71A, districts must educate LEP
students in sheltered content classrooms and provided with
English language development instruction. The district did not
provide evidence that its general education teachers had been
trained to provide sheltered content instruction. Further, while
the district employs teachers with ESL certifications, there was
Required Corrective Action, Timelines for Implementation, and Further
Progress Reporting Requirements to be Implemented in Anticipation of the
District’s Next Scheduled Coordinated Program Review
The district must provide the Department with a roster of all teachers who instruct
LEP students. Of those teachers who lack appropriate licensure to teach LEP
students, the district must provide training in the four competencies required of
teachers of LEP students: 1) second language learning and teaching; 2) sheltering
content instruction; 3) assessment of speaking and listening; and 4) teaching
reading and writing to limited English proficient students. For more information
on required teacher qualifications, please see
Webster Public School District Coordinated Program Review Mid-cycle Report
February 16, 2006
Page 13 of 16
ELE Criterion
Number
and
Topic
Advisory Comments Resulting from the Department’s
Review of Local ELE Self-Assessment
Document Submission
no evidence that the students received systematic ESL
instruction.
ELE 6
Program Exit
and Readiness
The district has developed appropriate program exit criteria,
procedures, and appropriate forms to document the student’s
progress and the decision to exit the student from the program
ELE 7
Parent
Involvement
The district encourages all parents to participate in all aspects
of their child’s education. Building principals reported
extending personal invitations to parents of LEP students who
have been reluctant to participate due to their own limited
English proficiency. Building Principals have facilitated this
by contacting the Adult Education Program for English
Language Learners to provide adult ESL for the parents.
The district has developed appropriate procedures and forms to
document the parent’s decision to decline entry into the ELL
program.
ELE 8
Declining Entry
to a Program
ELE 9
Instructional
Grouping
ELE 10
Parental
Notification
While the district groups LEP students in age appropriate
classrooms, the lack of sheltered content instruction precludes
LEP students from receiving effective content instruction and
English language development instruction that is based on
state standards.
The parent notification letter does not have the reasons for
identification of the student as limited English proficient; does
not have the child’s level of English proficiency; does describe
the program, but does not label it as sheltered English
instruction; and does notify parents of their right to decline to
enroll their child in the program, but does not let parents know
of their right to apply for a waiver into an alternate program.
The letter was submitted in English.
Required Corrective Action, Timelines for Implementation, and Further
Progress Reporting Requirements to be Implemented in Anticipation of the
District’s Next Scheduled Coordinated Program Review
http://www.doe.mass.edu/ell/news04/0615qualifications.pdf.
Provide dates, topics covered, attendance sheets, and qualification of trainer
for all trainings provided in support of this standard by April 7, 2006.
Include dates, topics, and qualification of trainer for all future training
provided in support of this standard.
See ELE 5.
The district must revise its notification letter. It must include all required
elements in ELE 10. In addition, the district must revise its implementation
procedures to include information regarding how parents will be provided with
report cards and progress repots in the same manner and frequency, in a language
understandable to the parent, as general education reporting. Submit copy of the
revised letter and implementation procedures to the Department by April 7,
2006.
Webster Public School District Coordinated Program Review Mid-cycle Report
February 16, 2006
Page 14 of 16
ELE Criterion
Number
and
Topic
ELE 11
Equal Access to
Academic
Programs and
Services
ELE 12
Equal Access to
Nonacademic
and Extracurricular
Programs
ELE 13
Advisory Comments Resulting from the Department’s
Review of Local ELE Self-Assessment
Document Submission
The district’s implementation practices indicate that all LEP
students have access to and are integrated into general
education classrooms. In addition, LEP students can access all
curriculum offerings, such as special education services and
Section 504 Plans, provided they meet eligibility requirements.
The district submitted a statement that all LEP students can
participate in all nonacademic programs and extracurricular
activities available in the district.
The district “has no formal process to monitor progress of
students who have exited…”
Follow-up
Support
ELE 14
Licensure and
Fluency
Requirements
Required Corrective Action, Timelines for Implementation, and Further
Progress Reporting Requirements to be Implemented in Anticipation of the
District’s Next Scheduled Coordinated Program Review
The district must develop implementation practices, which includes a description
of how LEP students are provide with guidance and counseling in their native
language. Submit a copy of the implementation practices to the Department
by April 7, 2006.
ESL teachers are licensed. There was no documentation to
indicate that SEI teachers have had any training.
The district must develop implementation practices which include a description of
how the district monitors FLEP (formerly limited English proficient) students. In
addition, the district must submit a description of what types of assistance are
available and provided to a FLEP student who is identified with English language
needs during follow-up monitoring. Submit a copy of the implementation
practices and list of types of assistance to the Department by April 7, 2006.
The district must develop a professional development plan for general education
teachers that includes training at all levels to meet the qualification requirements
for teaching in a Sheltered English Immersion setting. See ELE 5. Submit a
copy of the plan to the Department by April 7, 2006.
Webster Public School District Coordinated Program Review Mid-cycle Report
February 16, 2006
Page 15 of 16
ELE Criterion
Number
and
Topic
ELE 15
Professional
Development
Requirements
ELE 16
Equitable
Facilities (To be reviewed
during next
CPR visit)
ELE 17
DOE Data
Submission
Requirements
and Program
Evaluation
ELE 18 Records
of LEP
Students(To be reviewed
during next
CPR visit.)
Advisory Comments Resulting from the Department’s
Review of Local ELE Self-Assessment
Document Submission
“The district has not implemented a professional development
plan that provides teachers with information on the four
training categories.”
Required Corrective Action, Timelines for Implementation, and Further
Progress Reporting Requirements to be Implemented in Anticipation of the
District’s Next Scheduled Coordinated Program Review
The district must develop and implement a professional development plan that
provides teachers with information on the four training categories. Submit a
copy of the plan to the Department by April 7, 2006.
The district ensures that LEP students are provided with the
same facilities, materials and services as those provided to the
general student population.
The district submits all student information required by the
Department annually. In addition, the district has evaluated
the program.
The district should anticipate that the Department would
examine the individual records of students identified as
Limited English Proficient during the course of a Coordinated
Program Review. The district may wish to consider
conducting a periodic record review and examining the
contents of student records using the Department’s procedures
to determine its compliance with state requirements.
Webster Public School District Coordinated Program Review Mid-cycle Report
February 16, 2006
Page 16 of 16