The Commonwealth of Massachusetts Department of Education 350 Main Street, Malden, Massachusetts 02148-5023 Telephone: (781) 338-3700 TTY: N.E.T. Relay 1-800-439-2370 August 15, 2006 Arthur Stellar Superintendent of Schools Taunton Public Schools 50 Williams Street Taunton, MA 02780 Re: Mid-cycle Coordinated Program Review Report Dear Superintendent Stellar: Enclosed is the Department of Education's Mid-cycle Coordinated Program Review Report (MidCycle Report). This report contains findings based on onsite monitoring conducted to verify the implementation and effectiveness of corrective action approved by the Department to address findings of noncompliance included in the Taunton Public Schools Coordinated Program Review Report issued on August 14, 2003. The Mid-cycle Report also contains findings based on onsite monitoring of special education compliance criteria that have been newly created or substantially changed in response to IDEA 2004. As you know, another component of the Department’s Mid-cycle Review is the review of your school district or charter school's self-assessment in the area of English learner education (ELE). (In the remainder of this letter, please read “district” as meaning “school district or charter school.”) The purpose of this review is to determine whether your district is implementing the significant changes in M.G.L. Chapter 71A, governing the education of limited English proficient students, that were adopted by voters by means of Question 2 in 2002. The Department has reviewed your district’s ELE self-assessment documents and, based solely on that selfassessment, is providing you in this report with comments on your ELE program and, where necessary, corrective action to be implemented. Your district is urged to request technical assistance in relation to any of these comments or prescribed corrective action. You may consult with staff in the Department’s Office of Language Acquisition and Achievement at 781-338-3534 and obtain additional ELE guidance documents through the Department’s web site at http://www.doe.mass.edu/ell/ . While the Department of Education found your district to have resolved certain noncompliance issues, others were partially corrected or not addressed at all, or the Department’s onsite team identified new issues of noncompliance, either noncompliance with special education criteria added or substantially changed in response to IDEA 2004, noncompliance with ELE criteria, or other new noncompliance. Where the district has failed to implement its approved Corrective Action Plan, the Department views these findings to be serious. 1 In all instances where noncompliance has been found, the Department has prescribed corrective action for the district that must be implemented without delay. You will find these requirements for corrective action included in the attached report, along with requirements for progress reporting. Please provide the Department with your written assurance that all of the Department's requirements for corrective action will be implemented by your school district within the timelines specified. Your statement of assurance must be submitted to the Mid-cycle Review Chairperson by August 28, 2006. Your staff's cooperation throughout these follow-up monitoring activities is appreciated. Should you like clarification of any part of our report, please do not hesitate to contact the Mid-cycle Review Chairperson at 781-338-3714. Sincerely, Nancy Hicks, Mid-cycle Review Chairperson Program Quality Assurance Services Darlene A. Lynch, Assistant Director Program Quality Assurance Services c: David P. Driscoll, Commissioner of Education Peter Corr, School Committee Chairperson Leo Melanson, District Program Review Follow-up Coordinator Encl.: Mid-cycle Coordinated Program Review Report Mid-cycle Cover Letter 2006.doc Rev. 6/5/06 2 MASSACHUSETTS DEPARTMENT OF EDUCATION MID-CYCLE COORDINATED PROGRAM REVIEW REPORT Taunton Public Schools ONSITE VERIFICATION OF CORRECTIVE ACTION PLAN IMPLEMENTATION AND/OR IDENTIFICATION OF ADDITIONAL NONCOMPLIANCE REQUIRING CORRECTIVE ACTION Date of Coordinated Program Review (CPR): March 6, 2003-March 14, 2003 Date of Coordinated Program Review Corrective Action Plan Approval: December 2, 2003 Dates of Corrective Action Plan Progress Reports: October 7, 2004, December 28, 2004, June 10, 2005, and August 15, 2005 Dates of this Mid-cycle Review Onsite Visit: May 1, 2006-May 4, 2006 Additional information requested May 4, 2006 and received June 15, 2006 Date of this Report: August 15, 2006 PLEASE NOTE THAT THIS REPORT IS IN SEVERAL SECTIONS. Taunton Public Schools Coordinated Program Review Mid-cycle Report August 15, 2006 Page 1 of 16 Criterion Number and Topic (Refer to full text of 20052006 CPR requirements) Approved Corrective Action Determined to be Implemented and Effective Method(s) of Verification Basis of Determination that Corrective Action was Implemented and has been Effective Record review The record review indicated that students are assessed in all areas of suspected disability. The evaluation of students at age three included an observation of the child. Record review The record review indicated that assessment results are summarized as required. Corrective Action Determined Not to have been Implemented or Not to have been Effective Or New Issues Identified Basis of Determination that Implementation of Corrective Action was Incomplete or Ineffective Or Basis of Finding of New Noncompliance Special Education Criteria Originally Cited in CPR Report and Monitored in Mid-cycle SE 2 Required and Optional Assessments SE 4 Reports of assessment results Taunton Public Schools Coordinated Program Review Mid-cycle Report August 15, 2006 Page 2 of 16 Required Corrective Action, Timelines for Implementation, and Progress Reporting Criterion Number and Topic (Refer to full text of 20052006 CPR requirements) SE 9 Eligibility determination SE 17 Initiation of services at age three Approved Corrective Action Determined to be Implemented and Effective Method(s) of Verification Basis of Determination that Corrective Action was Implemented and has been Effective Record review The district generally completed the assessment and scheduled a Team meeting within 45 days. The district issued the N2 form including pages 1 and 2 when informing the parent of the finding of no eligibility. Record review and Interviews The district has a process in place that ensures that a student is assessed and that services are in place by the child’s third birthday. The district has a strong relationship with Early Intervention agencies and supports are in place to help students transition to preschool. Partial Corrective Action Determined Not to have been Implemented or Not to have been Effective Or New Issues Identified Partial Basis of Determination that Implementation of Corrective Action was Incomplete or Ineffective Or Basis of Finding of New Noncompliance In some cases the assessment was not completed within 30 school days of the receipt of the consent to evaluate. Taunton Public Schools Coordinated Program Review Mid-cycle Report August 15, 2006 Page 3 of 16 Required Corrective Action, Timelines for Implementation, and Progress Reporting The district must provide staff training on the requirement to complete an evaluation within 30 school days of receipt of the consent to evaluate and develop a monitoring procedure to ensure compliance. By November 20, 2006, submit a copy of the training agenda and sign-in sheet and a description of the procedure that has been developed to monitor time lines for evaluations. Criterion Number and Topic (Refer to full text of 20052006 CPR requirements) SE 18A IEP development and content Approved Corrective Action Determined to be Implemented and Effective Method(s) of Verification Basis of Determination that Corrective Action was Implemented and has been Effective Record review and Interviews Interviews indicated that services are provided as indicated on a student’s IEP. In some schools the date of the annual review has been scheduled according to alphabetical order so that they would not have the majority of Team meetings at the end of the year as it had been in the past. Partial SE 18 B Placement Provision of IEP Record review and Interviews SE 21 Extended school year Record review and Interviews Corrective Action Determined Not to have been Implemented or Not to have been Effective Or New Issues Identified Partial Basis of Determination that Implementation of Corrective Action was Incomplete or Ineffective Or Basis of Finding of New Noncompliance Required Corrective Action, Timelines for Implementation, and Progress Reporting The record review indicated that not all IEP goals were measurable. By November 20, 2006, the district must provide a plan to provide staff training on writing measurable IEP goals. The district must submit a plan that will describe how they will monitor IEPs to ensure that goals are measurable and the schedule of staff training. The district must develop a procedure that ensures that IEPs are issued immediately following the Team meeting and a procedure to ensure that the placement page is placed in the student record. By November 20, 2006, the district must provide a copy of the training agenda and sign-in sheet regarding these procedures. Interviews indicated that the district issues the proposed placement with the IEP but a signed placement page was not always in the student record. The record review indicated that the IEP is not always issued immediately following the Team meeting. Interviews indicated that staff members understand that the extended year program needs to be geared to the individual needs of each student, not to the summer programs that are offered by the district. Taunton Public Schools Coordinated Program Review Mid-cycle Report August 15, 2006 Page 4 of 16 Criterion Number and Topic (Refer to full text of 20052006 CPR requirements) Approved Corrective Action Determined to be Implemented and Effective Corrective Action Determined Not to have been Implemented or Not to have been Effective Or New Issues Identified Record review SE 25 Parent consent Partial SE 32 PAC SE 40 Instructional Grouping Basis of Determination that Corrective Action was Implemented and has been Effective SE 24 Parent Notice SE 35 Assistive Technology Method(s) of Verification Record review and Interviews Documentation Record review and Interviews A copy of the consent for the evaluation was present in all preschool records. Previously submitted documentation indicated that the PAC has established by-laws Interviews indicate that assistive technology is considered for each eligible student at each IEP Team meeting. Documentation Partial Basis of Determination that Implementation of Corrective Action was Incomplete or Ineffective Or Basis of Finding of New Noncompliance The record review indicated that the Proposal of School District Action (N1) was not always in the record when the district was proposing an IEP. The questions on page 2 of the N1 form were not always addressed. See SE 18 B regarding parent consent for placement. The district provided class lists for substantially separate classes for the Taunton Public Schools Coordinated Program Review Mid-cycle Report August 15, 2006 Page 5 of 16 Required Corrective Action, Timelines for Implementation, and Progress Reporting The district must provide staff training on the requirement to issue the N1 when proposing an IEP and to address the questions on page 2 of the form. By November 20, 2006, the district must provide a copy of the training agenda and sign-in sheet regarding these requirements. See SE 18 B. The district must review class lists prior to the beginning of the school year and take steps to Criterion Number and Topic (Refer to full text of 20052006 CPR requirements) Approved Corrective Action Determined to be Implemented and Effective Method(s) of Verification Basis of Determination that Corrective Action was Implemented and has been Effective Interviews SE 53 Paraprofessionals Partial SE 54 Professional Development Partial Documentation and interviews Corrective Action Determined Not to have been Implemented or Not to have been Effective Or New Issues Identified Paraprofessionals working with students have access to the student’s IEPs through the teacher or principal. Documentation indicates that the district offers a variety of professional development opportunities to professional staff. Partial Partial Basis of Determination that Implementation of Corrective Action was Incomplete or Ineffective Or Basis of Finding of New Noncompliance 2005-2006 school year. One substantially separate class at the high school had 14 students with one teacher. Some classes had up to 14 students with one teacher and one aide. If up to two students were added to the classes after the school year began, the Department was not notified as required in 603 CMR 28.06(6)(e). ensure that class sizes are consistent with the requirements of regulations. Paraprofessionals have not all had appropriate training to assist in providing special education and related services. Paraprofessionals working with students with special needs must have training in special education. By November 20, 2006, provide a copy of the training agenda and sign-in sheet. By November 20, 2006, the district must submit a copy of the topics of trainings that will be provided for staff members for the 2006-2007 school year that Interviews indicate that not all staff members have received training in state and federal special education requirements, analyzing and Taunton Public Schools Coordinated Program Review Mid-cycle Report August 15, 2006 Page 6 of 16 Required Corrective Action, Timelines for Implementation, and Progress Reporting By November 20, 2006, the district must provide a copy of the class lists of all substantially separate classes indicting the number of teachers and teacher aides assigned to each class. Please note that the district is not required to submit class lists for inclusion classes. Criterion Number and Topic (Refer to full text of 20052006 CPR requirements) SE 55 Special Education classes and facilities SE 56 Special Education Program Evaluation Approved Corrective Action Determined to be Implemented and Effective Method(s) of Verification Basis of Determination that Corrective Action was Implemented and has been Effective Interviews and site visits Corrective Action Determined Not to have been Implemented or Not to have been Effective Or New Issues Identified Basis of Determination that Implementation of Corrective Action was Incomplete or Ineffective Or Basis of Finding of New Noncompliance Required Corrective Action, Timelines for Implementation, and Progress Reporting accommodating diverse learning styles of all students, and methods of collaboration among teachers, paraprofessionals and teacher assistants. include topics identified in SE 54. The district submitted their District Improvement Plan but did not submit documentation of program evaluation specific to special education programs, services and administrative functions. By November 20, 2006, the district must submit a copy of their plan to evaluate the effectiveness of the special education special education services and administrative functions. The district has addressed the concerns sited regarding the location and conditions of special education facilities by making repairs and moving classes. Documentation Taunton Public Schools Coordinated Program Review Mid-cycle Report August 15, 2006 Page 7 of 16 Criterion Number and Topic Criterion Implemented Method(s) of Verification Basis of Determination that Criterion was Implemented Documentation, interviews and student record review Documentation indicates that the district has a form to document transition planning for students at age 15 or older. Documentation, interviews and student record review The record review indicated that team meetings had the required persons in attendance. (Refer to full text of 20052006 CPR requirements) Criterion Determined to be Partially Implemented or Not Implemented Basis of Determination that Criterion was Partially Implemented or Not Implemented Required Corrective Action, Timelines for Implementation, and Progress Reporting The record review indicated that the IEPs of students age 16 and older did not always contain transition goals and services and/or documentation of the Team discussion and decision that transition goal and services were not needed. Initialed sign-in sheets were not in the student record for each Team meeting. Training must be provided on the requirement to include transitional goals and services for students at age 16 and older or to include documentation of the Team decision not to include transitional goals and services. By November 20, 2006, provide a copy of the training agenda and sign-in sheet. The district must provide training to staff members regarding the requirement to document attendance at Team meetings and include the documentation in the student record. By November 20, 2006, provide a copy of the training agenda and sign-in sheet. All progress reports required for each student were not The district must develop a procedure to ensure that IEP Special Education Criteria created or revised in response to IDEA-2004 SE 6 Determination of Transition Services SE 8 IEP Team SE 12 Frequency of reevaluation SE 13 Progress Partial Partial Partial Interviews and student records Student record review The record review and interviews indicate that the district conducts a re-evaluation every three years consistent with the requirements. The record review indicated that progress reports generally address Partial Partial Partial Taunton Public Schools Coordinated Program Review Mid-cycle Report August 15, 2006 Page 8 of 16 Reports and content the progress the student is making toward reaching the IEP goals. always present in the record. Progress reports did not always indicate if progress was sufficient for the student to achieve the goal by the end of the year. Taunton Public Schools Coordinated Program Review Mid-cycle Report August 15, 2006 Page 9 of 16 progress reports are part of the student record. Staff training on this procedure and on the required elements of progress reports must be provided. By November 20, 2006, provide a copy of the training agenda and sign-in sheet. Criterion Number and Topic Criterion Implemented Method(s) of Verification Basis of Determination that Criterion was Implemented Interviews and record review Interviews and the record review indicated that IEPs are reviewed annually. (Refer to full text of 20052006 CPR requirements) SE 14 Review and revision of IEPs SE 25B Resolution of disputes Documentation and interviews SE 30 Notice of procedural safeguards Documentation SE 46 Procedures for suspension of students with disabilities more than 10 days Interviews and student records Criterion Determined to be Partially Implemented or Not Implemented Basis of Determination that Criterion was Partially Implemented or Not Implemented Required Corrective Action, Timelines for Implementation, and Progress Reporting The record review indicated that amendments are sometimes incorrectly used to extend the period of the IEP. The district must provide training on the use of the IEP amendment. By November 20, 2006, provide a copy of the training agenda and sign-in sheet. The district holds a meeting to determine if the student’s behavior was a manifestation of the disability but they did not always document the details of the Team’s determination. They did not include documentation of the consideration of the need for a functional behavioral assessment, the need for behavioral intervention services or the need for modifications to address the behavior. The district must provide training on documenting the meeting to determine if a behavior is a manifestation of a student’s disability, the consideration of the need for a functional behavioral assessment, the need for behavioral intervention services or the need for modifications to address the behavior. By November 20, 2006, provide a copy of the training agenda and sign-in sheet. Documentation and interviews indicated that the district has scheduled resolution sessions as required when they receive notice that an official hearing request has been made. The district’s Notice of Procedural Safeguards is current and contains all required elements. Interviews indicated that staff members were knowledgeable of the requirements for disciplining a student with a disability. They hold a Team meeting frequently when a student has accumulated seven days of suspension. Taunton Public Schools Coordinated Program Review Mid-cycle Report August 15, 2006 Page 10 of 16 Criterion Number and Topic (Refer to full text of 20052006 CPR requirements) Approved Corrective Action Determined to be Implemented and Effective Method(s) of Verification Basis of Determination that Corrective Action was Implemented and has been Effective Corrective Action Determined Not to have been Implemented or Not to have been Effective Or New Issues Identified Basis of Determination that Implementation of Corrective Action was Incomplete or Ineffective Or Basis of Finding of New Noncompliance Required Corrective Action, Timelines for Implementation, and Progress Reporting Requirements The documentation review indicates that language in student handbooks regarding the discipline of students with disabilities needs to be up-dated. By November 20, 2006, submit a copy of student handbooks. Please note that the requirements for disciplining a student with a disability can be found in Coordinated Program Review Procedures booklet SE 45-47. If handbooks have not been updated, submit a copy of a notice containing the required information that will be distributed to parents this year and will be incorporated into handbooks for the next school year. Civil Rights (MOA) and Other General Education Requirements MOA 10 Student Handbooks Documentation MOA 11 Notice of Nondiscrimination Documentation MOA 17 Code of Documentation The documentation review indicated that the district’s statement of nondiscrimination includes all groups. See MOA 10. Taunton Public Schools Coordinated Program Review Mid-cycle Report August 15, 2006 Page 11 of 16 Conduct MOA 21 Civil Rights Training Documentation and interviews MOA 22 Accessibility Site visit MOA 23 Comparability of facilities Interviews and site visits Documentation and interviews indicated that staff members have received the required civil rights training. A bathroom at the high school has been renovated to make it handicapped accessible for use at evening activities when the public is in attendance. The existing door handles in that bathroom, however, would make it difficult for a person with a physical disability to have access. See SE 55. Taunton Public Schools Coordinated Program Review Mid-cycle Report August 15, 2006 Page 12 of 16 Taunton Public Schools English Learner Education (ELE) Requirements Mid-Cycle Review Comments and Corrective Action Based on the Department’s Review Of Local Self-Assessments (Please refer to full text of 2005-2006 CPR-ELE legal requirements and related implementation guidance at http://www.doe.mass.edu/pqa/review/cpr/instrument/chapter71A.doc ) ELE Criterion Number and Topic ELE 1 Annual Assessment ELE 2 MCAS Participation ELE 3 Initial Identification ELE 4 Waiver Procedures ELE 5 Program Placement and Structure Comments Based on the Department’s Review of Local ELE Self-Assessment Required Corrective Action, Timelines for Implementation, and Progress Reporting The district has trained staff able to administer the state required assessments. Documentation indicates that during the 2005-2006 school year, the required assessments were administered to LEP students. Documentation submitted by the district indicates that Limited English Proficient (LEP) students participate in the annual administration of the Massachusetts Comprehensive Assessment System0 (MCAS) exam as required and in accordance with Department guidelines. The district has conducted a Home Language Survey and they screen all in coming students. Professional staff members are trained to assess those whose first language is not English. The district has waiver procedures in place that are consistent with regulations. The district provides English language development instruction based on English Language Proficiency Benchmarks and Outcomes. The district has sheltered English immersion classrooms where nearly all educational instruction and instructional materials are in English. Some teachers of LEP students have not had training is sheltered English instruction. By November 20, 2006, provide a list of the teachers of LEP students and the date and content of their training in SEI. If they have not as yet had training, indicate when the training will be provided. Taunton Public Schools Coordinated Program Review Mid-cycle Report August 15, 2006 Page 13 of 16 ELE Criterion Number and Topic Comments Based on the Department’s Review of Local ELE Self-Assessment ELE 6 Program Exit and Readiness The district has developed exit procedures that ensure that a student is not re-designated from LEP to Formerly Limited English Proficient (FLEP) until the student is deemed English proficient based on Multiple measures. ELE 7 Parent Involvement The district has a parent advisory council for parents of English language learners (ELL). They translate school notices and encourage parents to participate. Translators attend meetings when needed. ELE 8 Declining Entry to a Program The district has procedures in place consistent with the regulations. ELE 9 Instructional Grouping LEP students are grouped appropriately. ELE 10 Parental Notification The parent notice did not contain all required elements. Required Corrective Action, Timelines for Implementation, and Progress Reporting The parent notification letter must also include the child’s level of English proficiency, an explanation of how the program will meet the student’s needs, and exit requirements. By November 20, 2006, provide a copy of the revised parent notice. ELE 11 Equal Access to Academic Programs and Services LEP students are not segregated from their English-speaking peers. LEP students have access to the full range of academic opportunities and supports. ELE 12 Equal Access to Nonacademic and Extracurricular Programs LEP students are encouraged to take part in extracurricular activities and supports are provided when needed. Examples were sited of LEP students participating in sports, theater and music. Taunton Public Schools Coordinated Program Review Mid-cycle Report August 15, 2006 Page 14 of 16 ELE Criterion Number and Topic Comments Based on the Department’s Review of Local ELE Self-Assessment ELE 13 Follow-up Support The district monitors students for at least two years after exiting the ELL program. A form is used to document the monitoring activities. ELE 14 Licensure and Fluency Requirements Teachers providing English instruction are fluent in English and are appropriately licensed. Required Corrective Action, Timelines for Implementation, and Progress Reporting Teachers providing subject matter instruction have subject matter license, but have not all had training in the following: sheltering content instruction, second language learning and teaching, assessment of speaking and listening, and teaching reading and writing to LEP students. See ELE 5 regarding teacher training. Taunton Public Schools Coordinated Program Review Mid-cycle Report August 15, 2006 Page 15 of 16 ELE Criterion Number and Topic ELE 15 Professional Development Requirements Comments Based on the Department’s Review of Local ELE Self-Assessment Teachers providing subject matter instruction have subject matter license, but have not all had training in the following: sheltering content instruction, second language learning and teaching, assessment of speaking and listening, and teaching reading and writing to LEP students. See ELE 5 regarding teacher training. There is an instructional space for LEP students at the Mulcahey School that is not adequate for the number of students assigned to the class. By November 20, 2006 provide a description of the steps taken to provide an adequate instructional space for LEP students at the Mulcahey School. ELE 16 Equitable Facilities (To be reviewed during next CPR visit) ELE 17 DOE Data Submission Requirements and Program Evaluation ELE 18 Records of LEP Students(To be reviewed during next CPR visit.) Required Corrective Action, Timelines for Implementation, and Progress Reporting The district reports annually to the Department information regarding their LEP students as required. The district looks at test scores and provides the superintendent with information regarding program placement and/or the method of instruction for LEP students. There are no specific program goals and no procedure to formally evaluate the effectiveness of the English language education (ELE) program. By November 20, 2006, provide a plan to evaluate the effectiveness of the district’s ELE program. Not reviewed. Mid-cycle Report Format 2006.doc Rev. 6/5/06 Taunton Public Schools Coordinated Program Review Mid-cycle Report August 15, 2006 Page 16 of 16