Massachusetts Department of
Elementary and Secondary Education
75 Pleasant Street, Malden, Massachusetts 02148-4906
Telephone: (781) 338-3700
TTY: N.E.T. Relay 1-800-439-2370
August 24, 2011
Thomas Hickey, Superintendent
South Shore Regional Vocational Technical High School
476 Webster Street
Hanover, MA 02339
Re: Mid-cycle Report
Dear Superintendent Hickey:
Enclosed is the Department of Elementary and Secondary Education's Mid-cycle Report
based on the onsite visit conducted in your district in March 2011. During the Mid-Cycle
Review the Department monitored selected special education criteria to determine your
district’s compliance with special education laws and regulations. The review consisted
of information gathered from one or more of the following activities: interviews, review
of student records, examination of documentation, and classroom observation(s).
The Department determined that one or more of the criteria monitored in your district
was “Partially Implemented” or “Not Implemented.” In all instances where
noncompliance was found, the Department has prescribed corrective action for the
district. This corrective action must be implemented as soon as possible, but in no case
later than a year from the date of this report. You will find these requirements for
corrective action included in the enclosed report, along with requirements for submitting
progress reports using the enclosed form.
Please provide the Department with your written assurance that all of the required
corrective action will be implemented by your district within the timelines specified in
the report. You must submit your statement of assurance to Darlene Lynch, Director,
Program Quality Assurance Services, by September 12, 2011.
1
Your staff's cooperation throughout this Mid-cycle Review is appreciated. If you have
questions about this letter or the enclosed report, please do not hesitate to contact Coretta
McCarter at 781-338-3733.
Sincerely,
Coretta McCarter, Mid-cycle Review Chairperson
Program Quality Assurance Services
Darlene A. Lynch, Director
Program Quality Assurance Services
cc:
Mitchell D. Chester, Ed.D., Commissioner of Elementary and Secondary
Education
Vani Rastogi-Kelly, Supervisor, Program Quality Assurance Services
Gerald Blake, School Committee Chairperson
Pamela Titus, Pupil Personnel Director
Maureen Francis, Local Program Review Coordinator
Encs: Mid-cycle Report
Mid-cycle Progress Report Form
2
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
MID-CYCLE REPORT
South Shore Regional Vocational Technical High School
Date of the Mid-cycle Review Onsite: March 14, 2011
Date of this Report: August 24, 2011
PLEASE NOTE THAT THIS REPORT IS IN TWO SECTIONS.
Required Special Education Criteria Monitored in this Mid-cycle Review
Current special education criteria available by scrolling down to the special education instrument at
http://www.doe.mass.edu/pqa/review/cpr/default.html
Criterion
SE 7
Transfer of
parental
rights at age
of majority
and student
participation
and consent
at the age of
majority
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Student
Records
PI
Document
Review
Interviews
Basis of Determination
about Criterion
One year prior to the
student reaching age 18,
the district informs the
student and
parent/guardian of the
rights that will transfer
from the parent/guardian to
the student upon the
student’s 18th birthday.
However the district is, at
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and
Timelines for Implementation
Revise the district’s procedures for the
transfer of parental rights requirements and
indicate that, upon reaching 18 years of age,
the rights automatically transfer to the
student unless the district is informed that
the student is electing to share or delegate
decision-making. Also indicate the
procedures for sharing decision-making
authority, which must include making the
choice in the presence of the Team and
South Shore Regional Vocational Technical High School
Coordinated Program Review Mid-cycle Report
August 24, 2011
Page 1 of 25
(b) Progress
Report Due
Date(s) and
Required
Elements
Submit a copy
of the revised
procedures and
evidence of staff
training,
including an
agenda and
signed
attendance
sheets
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
times, securing written
student consent to share
decision making at age 16,
and the decision to
delegate or share decisionmaking is not always
documented in written
form and maintained in the
student record.
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and
Timelines for Implementation
documenting this decision in written form.
The procedures for delegating decisionmaking must include making such choice in
the presence of at least one representative of
the school district and one other witness and
documenting this in written form. Train
appropriate staff on these revised
procedures. See Administrative Advisory
SPED 2011-1 on the Age of Majority
www.doe.mass.edu/sped/advisories/11_1.ht
ml.
Develop an internal oversight and tracking
system to ensure that the district is
following appropriate procedures for the
transfer of parental rights requirements. The
tracking system should include supervisory
oversight and periodic reviews to ensure
compliance.
Develop a report of the results of an internal
review of student records, for those students
who have reached the age of majority since
the implementation of all of the district’s
corrective actions, for evidence of
compliance with the transfer of rights
requirements.
South Shore Regional Vocational Technical High School
Coordinated Program Review Mid-cycle Report
August 24, 2011
Page 2 of 25
(b) Progress
Report Due
Date(s) and
Required
Elements
(indicating role
of staff).
Identify the
person(s)
responsible for
the oversight.
Submit this
information by
November 1,
2011.
Submit a report
of the results of
an internal
review of
records and
include the
following:
 Number of
records
reviewed;
 Number of
records in
which
appropriate
procedures
were
followed for
the transfer of
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and
Timelines for Implementation
Please note when conducting internal
monitoring that the district must
maintain the following documentation
and make it available to the Department
upon request: a) List of the student
names and grade levels for the records
reviewed; b) Date of the review; c) Name
of person(s) who conducted the review,
their role(s), and signature(s).
SE 52A
Registration
of
educational
interpreters

Document
Review
Interviews
The district does not have
any students enrolled at
this time who require the
services of an educational
interpreter for the deaf and
hard of hearing. The
district has procedures in
place that indicate that an
employee acting in this
South Shore Regional Vocational Technical High School
Coordinated Program Review Mid-cycle Report
August 24, 2011
Page 3 of 25
(b) Progress
Report Due
Date(s) and
Required
Elements
parental
rights requirements;
 Results of the
root cause
analysis of
any records
not in
compliance;
and
 Specific
actions taken
by the district
to remedy any
noncompliance.
Submit this
report by
February 27,
2012.
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and
Timelines for Implementation
capacity would be
registered with the
Massachusetts
Commission for the Deaf
and Hard of Hearing, as
required.
South Shore Regional Vocational Technical High School
Coordinated Program Review Mid-cycle Report
August 24, 2011
Page 4 of 25
(b) Progress
Report Due
Date(s) and
Required
Elements
Additional Special Education Criteria Monitored in this Mid-cycle Review
Current special education criteria available by scrolling down to the special education instrument at
http://www.doe.mass.edu/pqa/review/cpr/default.html
Criterion
SE 2
Required and
optional
assessments
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
PI
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for Implementation
Student
Records
Student records and
interviews indicated that
assessments in all areas
related to the suspected
disability are completed,
however, educational
assessments by a
representative of the school
district, including a history
of the student’s educational
progress in the general
curriculum, were not found
in the student records.
Review the student records in which
an evaluation was conducted this
past school year and analyze the
information pertaining to the
educational assessments, in
particular identify which staff
members are responsible for
completing educational assessments
and the frequency of this noncompliance. Based on the analysis,
indicate the specific corrective
actions to be taken to remedy the
non-compliance.
Interviews
Develop an internal oversight and
tracking system to ensure that
educational assessments are
appropriately completed by a
representative of the school district
for all initial evaluations and reevaluations. The tracking system
should include supervisory oversight
and periodic reviews to ensure
compliance.
South Shore Regional Vocational Technical High School
Coordinated Program Review Mid-cycle Report
August 24, 2011
Page 5 of 25
(b) Progress
Report Due
Date(s) and
Required
Elements
Describe the
outcomes of the
district’s root
cause analysis.
Also, provide the
specific corrective
actions taken to
remedy the noncompliance and
any associated
timelines. Submit a
description of the
internal oversight
and tracking
system and
identify the
person(s)
responsible for the
oversight. Submit
this information by
November 1,
2011.
Submit a report of
the results of an
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for Implementation
Develop a report of the results of an
internal review of student records in
which an evaluation was conducted
since implementation of all of the
district’s corrective actions for
evidence of compliance with
completing educational assessments.
* Please note when conducting
internal monitoring that the
district must maintain the
following documentation and
make it available to the
Department upon request:
a) List of the student names and
grade levels for the records
reviewed; b) Date of the review;
c) Name of person(s) who
conducted the review, their role(s),
and signature(s).
SE 4
Reports of
assessment
results
PI
Student
Records
Student records indicated
that not all reports of
assessment results defined
in detail and in
educationally relevant and
Identify the staff responsible for
writing reports of assessment results
and provide training to these staff
members on the required content.
South Shore Regional Vocational Technical High School
Coordinated Program Review Mid-cycle Report
August 24, 2011
Page 6 of 25
(b) Progress
Report Due
Date(s) and
Required
Elements
internal review of
student records
and include the
following:
 Number of
records
reviewed;
 Number of
records in which
an educational
assessment was
completed;
 Results of the
root cause
analysis of any
records not in
compliance; and
 Specific actions
taken by the
district to
remedy any
non-compliance.
Submit this report
by February 27,
2012.
Submit evidence
of staff training,
including the
agenda, training
materials and
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for Implementation
common terms, the
student’s needs, offering
explicit means of meeting
those needs.
Develop an internal oversight and
tracking system to ensure that
reports of assessment results include
the required information pertaining
to the student’s needs. The tracking
system should include supervisory
oversight and periodic reviews to
ensure compliance.
Develop a report of the results of an
internal review of student records in
which reports of assessment results
were written since implementation of
all of the district’s corrective actions
for evidence of compliance with the
required content.
* Please note when conducting
internal monitoring that the
district must maintain the
following documentation and
make it available to the
Department upon request:
a) List of the student names and
grade levels for the records
reviewed; b) Date of the review;
c) Name of person(s) who
conducted the review, their role(s),
and signature(s).
South Shore Regional Vocational Technical High School
Coordinated Program Review Mid-cycle Report
August 24, 2011
Page 7 of 25
(b) Progress
Report Due
Date(s) and
Required
Elements
signed attendance
sheets (indicating
role of staff).
Submit a
description of the
internal oversight
and tracking
system and
identify the
person(s)
responsible for the
oversight. Submit
this information by
November 1,
2011.
Submit a report of
the results of an
internal review of
student records
and include the
following:
 Number of
records
reviewed;
 Number of
records that
included
appropriately
written reports
Criterion
SE 6
Determination of
transition
services
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
PI
Method(s) of
Investigation
Student
Records
Basis of Determination
about Criterion
Student records indicated
that Transition Planning
Forms were not complete
or updated annually and
were not individualized for
each student.
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for Implementation
Review the student records in which
the student was at least 15 years of
age during the Team meeting
conducted this past school year and
analyze the Transition Planning
Forms for complete and updated
forms, as well as individualizing
these forms for each student.
Analyze this data to establish the
root cause(s) of the non-compliance.
Based on this root cause analysis,
indicate the specific corrective
actions taken to remedy the noncompliance.
South Shore Regional Vocational Technical High School
Coordinated Program Review Mid-cycle Report
August 24, 2011
Page 8 of 25
(b) Progress
Report Due
Date(s) and
Required
Elements
of assessment
results;
 Results of the
root cause
analysis of any
records not in
compliance; and
 Specific actions
taken by the
district to
remedy any
noncompliance.
Submit this report
by February 27,
2012.
Provide the
outcomes of the
root cause analysis
with the specific
proposal(s) for
remedying the
non-compliance
and any associated
timelines.
Submit the
description of the
internal oversight
and tracking
system and
identify the
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for Implementation
Develop an internal oversight and
tracking system to ensure that the
Team completes and updates the
Transition Planning Form annually
and individualizes the Transition
Planning Form for each student. The
tracking system should include
oversight and periodic reviews by
the Director of Pupil Services to
ensure ongoing compliance.
Develop a report of the results of an
internal review of student records in
which a Team meeting was held and
the student was at least 15 years of
age since implementation of all of
the district’s corrective actions for
evidence of compliance with
determination of transition services.
* Please note when conducting
internal monitoring that the
district must maintain the
following documentation and
make it available to the
Department upon request:
a) List of the student names and
grade levels for the records
reviewed; b) Date of the review;
c) Name of person(s) who
South Shore Regional Vocational Technical High School
Coordinated Program Review Mid-cycle Report
August 24, 2011
Page 9 of 25
(b) Progress
Report Due
Date(s) and
Required
Elements
person(s)
responsible for the
oversight. Submit
this information by
November 1,
2011.
Submit a report of
the results of an
internal review of
student records
and include the
following:
 Number of
records
reviewed;
 Number of
records in which
the Transition
Planning Form
was completed
by the Team,
updated
annually, and
individualized
for each student;
 Results of the
root cause
analysis of any
records not in
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for Implementation
conducted the review, their role(s),
and signature(s).
SE 8
IEP Team
composition and
attendance
PI
Student
Records
Interviews
Student records and
interviews indicated that
not all required Team
members are consistently
present at the IEP Team
meeting, including the
parents, the student’s
general education teacher
(if the student is involved
in a general education
program) and the special
education teacher/special
education service provider
for the student.
When a required member
of the Team does not
attend the IEP Team
meeting, the parent and
district do not agree in
writing to excuse the
Develop procedures for ensuring the
participation of the student’s general
education teacher, if the student is
involved in a general education
program, and special education
teacher or, if appropriate, special
education provider of the student.
The procedures must also consist of
using other methods to ensure parent
participation, including individual or
conference telephone calls or video
conferencing. The district must
document the attempts to facilitate
the parents’ participation. Also
develop appropriate procedures for
excusing a required Team member
from the IEP Team meeting. These
procedures must indicate that to
excuse a required Team member:
1. The parent and district must
agree, in writing, that the
South Shore Regional Vocational Technical High School
Coordinated Program Review Mid-cycle Report
August 24, 2011
Page 10 of 25
(b) Progress
Report Due
Date(s) and
Required
Elements
compliance; and
 Specific actions
taken by the
district to
remedy any
noncompliance.
Submit this report
by February 27,
2012.
Provide a copy of
the revised
procedures and
evidence of
training, including
the agenda and
signed attendance
sheet (indicating
role of staff).
Submit a
description of the
internal oversight
and tracking
system and
identify the
person(s)
responsible for the
oversight. Submit
this information by
November 1,
2011.
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
required Team member.
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for Implementation
attendance of the Team
member is not necessary
because the member’s area
of the curriculum or related
services is not being
modified or discussed; or
2. The district and parent
agree, in writing, to excuse a
required Team member’s
participation and the
excused member provides
written input into the
development of the IEP to
the parent and the IEP Team
prior to the meeting.
Train appropriate staff on these new
procedures.
Develop an internal oversight and
tracking system for ensuring the
following:
1) The required Team members
attend the IEP Team
meeting;
2) The district documents
multiple attempts to ensure
parent participation in Team
meetings;
3) Appropriate excusal
procedures are followed if a
South Shore Regional Vocational Technical High School
Coordinated Program Review Mid-cycle Report
August 24, 2011
Page 11 of 25
(b) Progress
Report Due
Date(s) and
Required
Elements
Submit a report of
the results of an
internal review of
student records
and include the
following:
 Number of
records
reviewed;
 Number of
records in which
a general
education
teacher, special
education
teacher/special
education
provider
attended, as
appropriate;
 Number of
records in which
the parent
attended the IEP
Team meeting
or, in the
parent’s
absence, the
district
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for Implementation
required Team member is
unable to attend the IEP
Team meeting.
The tracking system should include
supervisory oversight and periodic
reviews by the Director of Pupil
Services to ensure ongoing
compliance.
Develop a report of the results of an
internal review of student records in
which Team meetings were held
since implementation of all of the
district’s corrective actions for
evidence of compliance with IEP
Team composition and attendance,
as well as excusal procedures.
*Please note when conducting
internal monitoring the district
must maintain the following
documentation and make it
available to the Department upon
request: a) List of student names
and grade levels for the records
reviewed; b) Date of the review;
c) Name of person(s) who
conducted the review, with their
role(s) and signature(s).
South Shore Regional Vocational Technical High School
Coordinated Program Review Mid-cycle Report
August 24, 2011
Page 12 of 25
(b) Progress
Report Due
Date(s) and
Required
Elements
documented
multiple
attempts to
involve the
parent;
 Number of
records in which
appropriate
excusal
procedures were
followed when a
required Team
member did not
attend the IEP
Team meeting;
 Results of the
root cause
analysis of any
records not in
compliance;
 Specific actions
taken by the
district to
remedy any
noncompliance.
Submit this report
by February 27,
2012.
Criterion
SE 12
Frequency of reevaluation
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
PI
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for Implementation
Student
Records
Student records indicated
that re-evaluations are not
consistently conducted
every three years.
Review the student records in which
a re-evaluation was due this past
school year and analyze this data to
establish the root cause(s) for the
non-compliance. Based on this root
cause analysis, indicate the specific
corrective actions taken to remedy
the non-compliance.
Develop an internal oversight and
tracking system to ensure that reevaluations are conducted every
three years, unless the parent and
district agree that it is unnecessary.
The tracking system should include
supervisory oversight and periodic
reviews to ensure compliance.
Develop a report of the results of an
internal review of student records in
which a re-evaluation was due since
implementation of all of the district’s
corrective actions for evidence of
compliance with re-evaluations
being conducted every three years.
*Please note when conducting
internal monitoring the district
must maintain the following
documentation and make it
South Shore Regional Vocational Technical High School
Coordinated Program Review Mid-cycle Report
August 24, 2011
Page 13 of 25
(b) Progress
Report Due
Date(s) and
Required
Elements
Provide the
outcomes of the
root cause analysis
with the specific
proposal(s) for
remedying the
non-compliance
and any associated
timelines. Submit a
description of the
internal oversight
and tracking
system and
identify the
person(s)
responsible for the
oversight. Submit
this information by
November 1,
2011.
Submit a report of
the results of an
internal review of
records and
include the
following:
 Number of
records
reviewed;
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for Implementation
available to the Department upon
request: a) List of student names
and grade levels for the records
reviewed; b) Date of the review;
c) Name of person(s) who
conducted the review, with their
role(s) and signature(s).
SE 13
Progress Reports
and content
PI
Student
Records
Student records indicated
that parents do not receive
reports on the student’s
progress towards reaching
the goals set forth in the
IEP at least as often as
parents are informed of the
progress of non-disabled
Develop procedures for ensuring that
progress reports are sent to parents
of special education students at least
as often as parents are informed of
the progress of non-disabled
students. Train appropriate staff on
these procedures.
South Shore Regional Vocational Technical High School
Coordinated Program Review Mid-cycle Report
August 24, 2011
Page 14 of 25
(b) Progress
Report Due
Date(s) and
Required
Elements

Number of
records in
which a reevaluation was
conducted
every three
years;
 Results of the
root cause
analysis of any
records not in
compliance;
 Specific
corrective
actions taken
by the district
to remedy any
noncompliance.
Submit this report
by February 27,
2012.
Submit the
procedures and
evidence of staff
training, including
the agenda and
signed attendance
sheets (indicating
role of staff).
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
students.
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for Implementation
Develop an internal oversight and
tracking system for ensuring that
special education progress reports
are issued as often as parents are
informed of the progress of nondisabled students. The tracking
system should include supervisory
oversight and periodic reviews to
ensure compliance.
Develop a report of the results of an
internal review of student records in
which progress reports were issued
since implementation of all of the
district’s corrective actions for
evidence of compliance with issuing
progress reports as required.
* Please note when conducting
internal monitoring that the
district must maintain the
following documentation and
make it available to the
Department upon request:
a) List of the student names and
grade levels for the records
reviewed; b) Date of the review;
c) Name of person(s) who
conducted the review, their role(s),
and signature(s).
South Shore Regional Vocational Technical High School
Coordinated Program Review Mid-cycle Report
August 24, 2011
Page 15 of 25
(b) Progress
Report Due
Date(s) and
Required
Elements
Submit the
description of the
internal oversight
and tracking
system and
identify the
person(s)
responsible for the
oversight. Submit
this information by
November 1,
2011.
Submit a report of
the results of an
internal review of
records and
include the
following:
 Number of
records
reviewed;
 Number of
records in which
parents were
sent progress
reports at least
as often as
parents are
informed of the
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for Implementation
(b) Progress
Report Due
Date(s) and
Required
Elements
progress of nondisabled
students;
 Results of the
root cause
analysis of any
records not in
compliance;
 Specific actions
taken by the
district to
remedy any
noncompliance.
Submit this report
by February 27,
2012.
SE 14
Review and
revision of IEPs
SE 18A
IEP development
and content
Student
Records

PI
Student
Records
Student records indicated
that IEPs are reviewed
annually, on or before the
anniversary date of the
current IEP.
Student records indicated
that IEPs are not always
complete as the Present
Levels of Educational
Performance (PLEP) A &
B sections were blank even
when applicable to the
student. In addition, the
IEPs were not always
Review the IEPs that have been
written this past school year and
analyze the information to establish
the root cause(s) for the noncompliance. Based on this root cause
analysis, indicate the specific
corrective actions taken to remedy
the non-compliance.
South Shore Regional Vocational Technical High School
Coordinated Program Review Mid-cycle Report
August 24, 2011
Page 16 of 25
Provide the
outcomes of the
root cause analysis
with the specific
proposal(s) for
remedying the
non-compliance
and the associated
timelines. Submit a
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
updated and IEP goals
carried over from year to
year.
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for Implementation
Develop an internal oversight and
tracking system to ensure that the
PLEP A & B sections are completed,
when appropriate, and the IEP
Teams update the IEP goals
annually. The tracking system
should include supervisory oversight
and periodic reviews by the Director
of Pupil Services to ensure ongoing
compliance.
Develop a report of the results of an
internal review of student records in
which an IEP was written since
implementation of all of the district’s
corrective actions for evidence of
compliance with appropriate
completion of the IEP.
* Please note when conducting
internal monitoring that the
district must maintain the
following documentation and
make it available to the
Department upon request:
a) List of the student names and
grade levels for the records
reviewed; b) Date of the review;
c) Name of person(s) who
conducted the review, their role(s),
South Shore Regional Vocational Technical High School
Coordinated Program Review Mid-cycle Report
August 24, 2011
Page 17 of 25
(b) Progress
Report Due
Date(s) and
Required
Elements
description of the
internal oversight
and tracking
system and
identify the
person(s)
responsible for the
oversight. Submit
this information by
November 1,
2011.
Submit a report of
the results of an
internal review of
records and
include the
following:
 Number of
records
reviewed;
 Number of
records in which
the PLEP A & B
sections were
appropriately
completed;
 Number of
records in which
the IEP goals
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for Implementation
and signature(s).
SE 18B
Determination of
placement;
provision of IEP
to parent
SE 20
Least restrictive
program selected

Student
Records

Student
Records
Student records indicated
that the proposed IEP was
signed by the district
before providing it to the
parent, and IEPs were sent
to the parent immediately
following the Team
meeting.
Student records indicated
that the Nonparticipation
Justification Statement is
consistent with the IEP
service delivery grid.
South Shore Regional Vocational Technical High School
Coordinated Program Review Mid-cycle Report
August 24, 2011
Page 18 of 25
(b) Progress
Report Due
Date(s) and
Required
Elements
were updated
annually;
 Results of the
root cause
analysis of any
records not in
compliance;
 Specific actions
taken by the
district to
remedy any
noncompliance.
Submit this report
by February 27,
2012.
Criterion
SE 24
Notice to parent
regarding
proposal or
refusal to initiate
or change the
identification,
evaluation, or
educational
placement of the
child or the
provision of
FAPE
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
PI
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for Implementation
Student
Records
Student records indicated
that the Notice of Proposed
School District Action
(N1) does not meet all of
the content requirements,
as not all questions on page
2 of the N1 form are
always addressed.
Review the N1 forms that have been
written this past school year and
analyze the information included in
these N1 forms to establish the root
cause(s) for the non-compliance.
Based on this root cause analysis,
indicate the specific corrective
actions taken to remedy the noncompliance.
Develop an internal oversight and
tracking system to ensure that page 2
of the N1 form is appropriately
completed. The tracking system
should include supervisory oversight
prior to sending the N1 form to the
parent and periodic reviews by the
Director of Pupil Services to ensure
ongoing compliance.
Develop a report of the results of an
internal review of student records in
which an N1 form was written since
the implementation of all of the
district’s corrective actions for
evidence of compliance with
responding to all of the questions on
page 2 of the N1 form.
*Please note when conducting
South Shore Regional Vocational Technical High School
Coordinated Program Review Mid-cycle Report
August 24, 2011
Page 19 of 25
(b) Progress
Report Due
Date(s) and
Required
Elements
Provide the
outcomes of the
root cause analysis
with the specific
proposal(s) for
remedying the
non-compliance
and any associated
timelines. Submit a
description of the
internal oversight
and tracking
system and
identify the
person(s)
responsible for the
oversight.
Submit this
information by
November 1,
2011.
Submit a report of
the results of an
internal review of
records and
include the
following:
 Number of
records
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for Implementation
internal monitoring the district
must maintain the following
documentation and make it
available to the Department upon
request: a) List of student names
and grade levels for the records
reviewed; b) Date of the review;
c) Name of person(s) who
conducted the review, with their
role(s) and signature(s).
SE 25
Parental consent
PI
Student
Records
Student records indicated
that speech and language
assessments were
conducted without written
parental consent.
Develop procedures for ensuring that
written parental consent is obtained
prior to conducting a speech and
language assessment. Provide
training to staff responsible for
South Shore Regional Vocational Technical High School
Coordinated Program Review Mid-cycle Report
August 24, 2011
Page 20 of 25
(b) Progress
Report Due
Date(s) and
Required
Elements
reviewed;
Number of
records in
which the
district
responded to
all of the
questions on
page 2 of the
N1 form;
 Results of the
root cause
analysis of any
records not in
compliance;
 Specific
corrective
actions taken
by the district
to remedy any
noncompliance.
Submit this report
by February 27,
2012.
Submit a copy of
the procedures and
evidence of
training, including
an agenda and

Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for Implementation
implementing these procedures.
Develop an internal oversight and
tracking system for ensuring that
parental consent is obtained before
conducting speech and language
assessments. The tracking system
should include supervisory oversight
and periodic reviews to ensure
compliance.
Develop a report of the results of an
internal review of student records in
which a speech and language
assessment was conducted since
implementation of all of the district’s
corrective actions for evidence of
compliance with obtaining written
parental consent.
* Please note when conducting
internal monitoring that the
district must maintain the
following documentation and
make it available to the
Department upon request:
a) List of the student names and
grade levels for the records
reviewed; b) Date of the review;
c) Name of person(s) who
South Shore Regional Vocational Technical High School
Coordinated Program Review Mid-cycle Report
August 24, 2011
Page 21 of 25
(b) Progress
Report Due
Date(s) and
Required
Elements
signed attendance
sheets (indicating
role of staff).
Submit the
description of the
internal oversight
and tracking
system and
identify the
person(s)
responsible for the
oversight. Submit
this information by
November 1,
2011.
Submit a report of
the results of an
internal review of
records in which a
speech and
language
assessment was
conducted and
include the
following:
 Number of
records
reviewed;
 Number of
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination
about Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for Implementation
conducted the review, their role(s),
and signature(s).
SE 32
Parent advisory
council for
special education
Interviews

Interviews indicated that
the special education
parent advisory council
(PAC) holds monthly
informational meetings in
cooperation with the
district. The PAC also
participates in the
planning, development,
South Shore Regional Vocational Technical High School
Coordinated Program Review Mid-cycle Report
August 24, 2011
Page 22 of 25
(b) Progress
Report Due
Date(s) and
Required
Elements
records that
included written
parental consent
before the
speech and
language
assessment was
administered;
 Results of the
root cause
analysis of any
records not in
compliance;
 Specific actions
taken by the
district to
remedy any
non-compliance.
Submit this report
by February 27,
2012.
Criterion
SE 34
Continuum of
alternative
services and
placements
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Student
Records

Document
Review
Interviews
SE 40
Instructional
grouping
requirements for
students aged
five and older
PI
Document
Review
Basis of Determination
about Criterion
and evaluation of the
school district’s special
education programs.
Document review, student
records and interviews
indicated that the district
provides for each of the
elements of the students’
IEPs. A continuum of
services and placements is
available to meet the needs
of all students with
disabilities.
Document review
indicated that some of the
special education
instructional groupings
exceed regulatory
requirements, including:
English II, Algebra II,
Civics Law and
Microeconomics, Biology,
Biology B, US History,
Algebra IIa, and Bridge to
Algebra II.
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for Implementation
Revise the special education class
rosters for the 2011-2012 school
year to ensure that the instructional
groupings are in compliance with the
regulatory requirements. Also
develop an internal oversight and
tracking system for ensuring that
special education instructional
groupings do not exceed the
regulatory requirements in the
future.
South Shore Regional Vocational Technical High School
Coordinated Program Review Mid-cycle Report
August 24, 2011
Page 23 of 25
(b) Progress
Report Due
Date(s) and
Required
Elements
Submit the class
rosters of special
education
instructional
groupings
(including initials
of students, and
number of teachers
and aides assigned
to each class) for
the 2011-2012
school year.
Submit the
description of the
internal oversight
and tracking
system and
Criterion
SE 47
Procedural
requirements
applied to
students not yet
determined to be
eligible for
special education
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
PI
Method(s) of
Investigation
Document
Review
Interviews
Basis of Determination
about Criterion
Information regarding
appropriate procedures for
disciplining students not
yet determined to be
eligible for special
education is not contained
in the student handbook.
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for Implementation
Develop an amendment for the
2011-2012 student handbook that
includes the procedural requirements
applied to students not yet
determined to be eligible for special
education. Also develop a system
for disseminating this information to
staff, students and parents/guardians.
Train principals and appropriate staff
on the procedural requirements.
SE 52
Appropriate
certifications/
licenses or other
PI
Student
Records
Interviews
Student records and
interviews indicated that
speech therapists are listed
in the Service Delivery
Review the IEPs of students
receiving guidance counseling or
services for social/emotional needs
from a speech therapist pursuant to
South Shore Regional Vocational Technical High School
Coordinated Program Review Mid-cycle Report
August 24, 2011
Page 24 of 25
(b) Progress
Report Due
Date(s) and
Required
Elements
identify the
person(s)
responsible for the
oversight. Submit
this information by
November 1,
2011.
Submit a copy of
the amendment
and indicate how
this information is
being disseminated
to staff, students
and parents/
guardians.
Also submit
evidence of
training, including
an agenda and
signed attendance
sheets (indicating
role of staff).
Submit this
information by
November 1,
2011.
Submit to the
Department the list
of students in the
district currently
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Grid B section of the IEP
as providing guidance
counseling services or
services for
social/emotional needs.
Speech therapists are not
qualified to provide these
services.
credentials—
related service
providers
SE 54
Professional
development
Basis of Determination
about Criterion

Document
Review
Interviews
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action
and Timelines for Implementation
the IEP. Assign an appropriately
qualified staff member to provide
these services for the 2011-2012
school year.
The district provides
professional development
to all staff on state and
federal special education
requirements and local
special education policies
and procedures.
South Shore Regional Vocational Technical High School
Coordinated Program Review Mid-cycle Report
August 24, 2011
Page 25 of 25
(b) Progress
Report Due
Date(s) and
Required
Elements
receiving guidance
counseling
services or
social/emotional
needs services
from a speech
therapist and
submit the name
and qualifications
of the appropriate
staff member
providing these
services for the
2011-2012 school
year. Submit this
information by
November 1,
2011.
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
MID-CYCLE REVIEW
School District: South Shore Regional Vocational Technical High School
M I D – CY C L E P R O G R E S S R E P O R T
Date Prepared: ____________________________________
Prepared by: __________________________________________________________________
(name and title)
Criterion: _______________________
Topic: ________________________________________________________________________
For each criterion for which you prepare a progress report, please



make a copy of this cover page,
fill in the information requested above, and
attach a complete description of the corrective action taken and any accompanying documentation.
(Description of corrective action for each criterion and any accompanying documentation should include all of the
“Progress Report Required Elements” for that criterion in the Mid-cycle Report.)
Send the whole set of completed progress reports to:
Darlene Lynch, Director
Program Quality Assurance Services
Massachusetts Department of Elementary and Secondary Education
75 Pleasant Street
Malden, MA 02148-4906