The Commonwealth of Massachusetts
Department of Education
350 Main Street, Malden, Massachusetts 02148-5023
Telephone: (781) 338-3700
TTY: N.E.T. Relay 1-800-439-2370
February 5, 2008
Dr. Richard Silverman
Superintendent of Schools
Randolph Public Schools
70 Memorial Drive
Randolph, MA 02368
Re: Mid-cycle Coordinated Program Review Report
Dear Superintendent Silverman:
Enclosed is the Department of Education's Mid-cycle Coordinated Program Review Report (MidCycle Report). This report contains findings based on onsite monitoring conducted to verify the
implementation and effectiveness of corrective action approved or ordered by the Department to
address findings of noncompliance included in the Randolph Public School District Coordinated
Program Review Report issued on July 8, 2004. The Mid-cycle Report also contains findings
based on onsite monitoring of special education compliance criteria that have been created or
substantially changed in response to IDEA 2004.
Another component of the Department’s Mid-cycle Review is the review of your school district
or charter school's self-assessment in the area of English learner education (ELE). (In the
remainder of this letter, please read “district” as meaning “school district or charter school.”) The
purpose of this review is to determine whether your district is implementing the significant
changes in M.G.L. Chapter 71A, governing the education of limited English proficient students,
that were adopted by voters by means of Question 2 in 2002. The Department has reviewed your
district’s ELE self-assessment (documentation and any written analysis of compliance) and, based
solely on that self-assessment, is providing you in this report with findings on your ELE program.
While the Department of Education found your district to have resolved certain noncompliance
issues, others were partially corrected or not addressed at all. The Department’s onsite team
identified new issues of noncompliance, either noncompliance with special education criteria
added or substantially changed in response to IDEA 2004, noncompliance with ELE criteria, or
other new noncompliance. Where the district has failed to implement its approved Corrective
Action Plan, the Department views these findings to be serious.
In all instances where noncompliance has been found, the Department has prescribed corrective
action for the district that must be implemented without delay. You will find these requirements
for corrective action included in the attached report, along with requirements for progress
reporting. Please provide the Department with your written assurance that all of the Department's
requirements for corrective action will be implemented by your district within the timelines
1
specified. You must submit your statement of assurance to me by February 26, 2008.
Your staff's cooperation throughout this Mid-cycle Review is appreciated. Should you like
clarification of any part of our report, please do not hesitate to contact me at 781-338-3761.
Sincerely,
Lynn A. Summerill, Mid-cycle Review Chairperson
Program Quality Assurance Services
Darlene A. Lynch, Director
Program Quality Assurance Services
c:
Jeffrey Nellhaus, Acting Commissioner of Education
Larry Azer, School Committee Chairperson
Karen Clasby, District Program Review Follow-up Coordinator
Encl.: Mid-cycle Coordinated Program Review Report
2
MASSACHUSETTS DEPARTMENT OF EDUCATION
MID-CYCLE COORDINATED PROGRAM REVIEW REPORT
Randolph Public School District
ONSITE MONITORING OF IMPLEMENTATION OF CORRECTIVE ACTION AND OF CERTAIN NEW REQUIREMENTS
Date of Coordinated Program Review (CPR): January 7-8, 12-15 & 20, 2004
Date of Coordinated Program Review Corrective Action Plan Approval: October 7, 2004
Dates of Corrective Action Plan Progress Reports: March 17, 2005, June 24, 2005, June 14, 2006, October 30, 2006, January 16, 2007
Dates of this Mid-cycle Review Onsite Visit: May 15-17, 2007
Date of this Report: February 5, 2008
PLEASE NOTE THAT THIS REPORT IS IN SEVERAL SECTIONS.
Criterion
Number/Topic
(Refer to full
text of 20062007 CPR
requirements)
Approved
Corrective
Action
Implemented
and Effective
Method(s) of
Verification

Basis of Determination that
Corrective Action was
Implemented and has been
Effective
Corrective
Action Not
Implemented
or Not
Effective
or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or Ineffective
or
Basis of Finding of New
Noncompliance
Required Corrective Action,
Timelines for Implementation,
and Progress Reporting
A review of records
indicates that educational
assessments are not
The district will conduct
trainings at the elementary and
high school levels on writing
Special Ed.
Criteria Cited in
CPR Report and
Monitored in
Mid-cycle &
Criteria
Reviewed as a
Result of
Complaints
SE 2
Required and
optional

Review of
student
Randolph Public Schools Coordinated Program Review Mid-cycle Report
February 5, 2008
Page 1 of 30
Criterion
Number/Topic
(Refer to full
text of 20062007 CPR
requirements)
assessments
Approved
Corrective
Action
Implemented
and Effective
Method(s) of
Verification

Basis of Determination that
Corrective Action was
Implemented and has been
Effective
Corrective
Action Not
Implemented
or Not
Effective
or
New Issues
Identified

records
Basis of Determination
that Implementation of
Corrective Action was
Incomplete or Ineffective
or
Basis of Finding of New
Noncompliance
Required Corrective Action,
Timelines for Implementation,
and Progress Reporting
included in student
records at the elementary
and high school levels.
This is an area of
continued
noncompliance.
educational assessments that
include a history of the
student’s educational progress
in the general curriculum.
Submit an agenda, signed
attendance sheets, and identify
the staff member(s) responsible
for monitoring educational
assessments at these levels.
Submit this information to the
Department by April 1, 2008.
Occupational therapy
assessments at the
elementary level were
frequently conducted
without parental consent.
The district will conduct
training for elementary level
related service providers and
Team chairpersons on the
requirement of obtaining
written consent prior to
conducting assessments.
Identify the staff member
responsible for monitoring this
criterion to ensure that consent
is received prior to conducting
assessments. Submit this
information and a copy of the
training agenda and signed
attendance sheets to the
Department by April 1, 2008.
Conduct an internal review on
the following:
Randolph Public Schools Coordinated Program Review Mid-cycle Report
February 5, 2008
Page 2 of 30
Criterion
Number/Topic
(Refer to full
text of 20062007 CPR
requirements)
Approved
Corrective
Action
Implemented
and Effective

Method(s) of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective
Corrective
Action Not
Implemented
or Not
Effective
or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or Ineffective
or
Basis of Finding of New
Noncompliance
Randolph Public Schools Coordinated Program Review Mid-cycle Report
February 5, 2008
Page 3 of 30
Required Corrective Action,
Timelines for Implementation,
and Progress Reporting
1.
Report to the Department
on the number of records
reviewed at the elementary
and high school level, and
the number that contained
appropriately written
educational assessments.
Include a description of
any additional steps taken
if non-compliance was
found.
2.
Report on the number of
records reviewed at the
elementary level and the
number of parental
consent forms received
prior to testing. Report on
any corrective action taken
if non-compliance was
found. Report on the
above by June 30, 2008.
Criterion
Number/Topic
(Refer to full
text of 20062007 CPR
requirements)
SE 4
Reports of
Assessment
results
SE 5
State and
District-Wide
assessment
Approved
Corrective
Action
Implemented
and Effective
Method(s) of
Verification

Basis of Determination that
Corrective Action was
Implemented and has been
Effective
Corrective
Action Not
Implemented
or Not
Effective
or
New Issues
Identified


Review of
student
records

Review of
student
records and
interviews
Basis of Determination
that Implementation of
Corrective Action was
Incomplete or Ineffective
or
Basis of Finding of New
Noncompliance
Required Corrective Action,
Timelines for Implementation,
and Progress Reporting
A review of records
indicates that
psychological assessment
reports at the elementary
level generally do not
contain written
recommendations or
diagnostic impressions;
reports primarily consist
of test descriptions. When
reports do include
diagnostic impressions,
reports contain identical
language analysis for
different disability
categories. Reports are
not individualized.
The district will conduct
training for school
psychologists at the elementary
level on the requirements of
writing assessment reports.
Submit an agenda and signed
attendance sheet to the
Department by April 1, 2008.
A review of records and
interviews indicate that
IEP Teams for students
taking the alternate
MCAS assessment do not
identify the learning
strands and standards
indicating how students
Randolph Public Schools Coordinated Program Review Mid-cycle Report
February 5, 2008
Page 4 of 30
The district will conduct an
internal review at the
elementary level on this
criterion. Report to the
Department on the number of
written summaries of
psychological assessments
reviewed and the number that
contain individualized
recommendations and
diagnostic impressions. Include
any corrective action taken if
non-compliance is determined
by June 30, 2008.
The district will conduct
training on how to document
student participation in
alternate assessments,
including the identification of
strands and standards to be
assessed on IEP 7. Submit an
agenda, signed attendance
Criterion
Number/Topic
(Refer to full
text of 20062007 CPR
requirements)
Approved
Corrective
Action
Implemented
and Effective

Method(s) of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective
Corrective
Action Not
Implemented
or Not
Effective
or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or Ineffective
or
Basis of Finding of New
Noncompliance
will participate, as
required in section 2 on
IEP page 7. This is an
area of continued
noncompliance.
At the high school level,
testing accommodations
do not consistently
correspond with
accommodations that
students receive during
routine instruction.
Required Corrective Action,
Timelines for Implementation,
and Progress Reporting
sheet and training materials to
the Department by April 1,
2008.
The district will conduct
training for special education
staff at the high school level on
the requirements of testing
accommodations. Submit an
agenda and signed attendance
sheet to the Department by
April 1, 2008.
Submit copies of IEP page 7
for five students taking the
alternate assessment during the
2007-2008 SY by June 30,
2008.
The district will conduct an
internal review at the high
school and report to the
Department on the number of
IEPs reviewed and the number
of IEPs that include testing
accommodations that
correspond with
accommodations received
during routine instruction.
Include any corrective action
taken if non-compliance is
Randolph Public Schools Coordinated Program Review Mid-cycle Report
February 5, 2008
Page 5 of 30
Criterion
Number/Topic
(Refer to full
text of 20062007 CPR
requirements)
Approved
Corrective
Action
Implemented
and Effective
Method(s) of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective

Corrective
Action Not
Implemented
or Not
Effective
or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or Ineffective
or
Basis of Finding of New
Noncompliance
Required Corrective Action,
Timelines for Implementation,
and Progress Reporting
found by June 30, 2008.
SE 7
Transfer of
parental rights
at age of
majority and
student
participation
and consent at
the age of
majority

Review of
student
records
A review of student records
indicates that the district
routinely notifies parents and
students regarding the transfer
of student rights at the age of
majority at least one year prior
to the student’s 18th birthday.
Randolph Public Schools Coordinated Program Review Mid-cycle Report
February 5, 2008
Page 6 of 30
Criterion
Number/Topic
(Refer to full
text of 20062007 CPR
requirements)
SE 9
Timelines for
determination
of eligibility
Approved
Corrective
Action
Implemented
and Effective
Method(s) of
Verification

Basis of Determination that
Corrective Action was
Implemented and has been
Effective
Corrective
Action Not
Implemented
or Not
Effective
or
New Issues
Identified


Review of
student
records and
interviews
Basis of Determination
that Implementation of
Corrective Action was
Incomplete or Ineffective
or
Basis of Finding of New
Noncompliance
Required Corrective Action,
Timelines for Implementation,
and Progress Reporting
Review of student records
and interviews indicate
that evaluations
conducted as a result of
referrals from Early
Intervention and at the
kindergarten level were
not conducted within
regulatory timelines.
Consent was not sent
within five days and
evaluations were not
completed within 30 days.
Conduct training with
preschool and elementary
school staff, as well as school
psychologists at the high
school, on timeline
requirements for conducting
evaluations. Submit an agenda
and signed attendance sheet to
the Department by April 1,
2008.
A review of student
records at the high school
level indicates that
psychological evaluations
were not always
conducted within 30 days
of receipt of written
consent from the parent.
1) Report to the Department on
the number of early childhood
and kindergarten level referrals
received since September 2007
and the number of referrals that
were processed within required
timelines.
Conduct an internal review of
the following:
2) Report on the number of
psychological assessments
conducted at the high school
level since September 2007
and the number of
psychological assessments that
were conducted within the
required timeframes.
Randolph Public Schools Coordinated Program Review Mid-cycle Report
February 5, 2008
Page 7 of 30
Criterion
Number/Topic
(Refer to full
text of 20062007 CPR
requirements)
Approved
Corrective
Action
Implemented
and Effective
Method(s) of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective

Corrective
Action Not
Implemented
or Not
Effective
or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or Ineffective
or
Basis of Finding of New
Noncompliance
Required Corrective Action,
Timelines for Implementation,
and Progress Reporting
Submit these findings to the
Department and any corrective
action taken if non-compliance
was found by June 30, 2008.
Review of
student
records
SE 18B
Determination
of placement;
provision of
IEP to parent

Review of student records
indicates that at the
elementary level,
proposed IEPs were not
provided to the parent
immediately and findings
of no eligibility were not
sent to parents within ten
days of the Team meeting.
The district will conduct
training on the requirements of
providing IEPs to parents
immediately and providing
findings of no eligibility within
ten days of the Team meeting.
Submit an agenda and signed
attendance sheet to the
Department by April 1, 2008.
The district will conduct an
internal review at the
elementary level. Report on the
number of Team meetings held
post training and the number of
IEPs and findings of no
eligibility sent within the
required timelines. Submit the
results of this review and any
corrective action taken if noncompliance was found by June
30, 2008.
SE 20
Least
restrictive
program

Review of
student
records and
interviews
IEP Teams consistently consider
why the removal of students
from the general education
environment is critical to the
Randolph Public Schools Coordinated Program Review Mid-cycle Report
February 5, 2008
Page 8 of 30
Criterion
Number/Topic
(Refer to full
text of 20062007 CPR
requirements)
Approved
Corrective
Action
Implemented
and Effective
Method(s) of
Verification

selected
SE 22
IEP
implementation and
availability
Basis of Determination that
Corrective Action was
Implemented and has been
Effective

Review of
student
records
Corrective
Action Not
Implemented
or Not
Effective
or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or Ineffective
or
Basis of Finding of New
Noncompliance
student’s program and why the
education of the student in a less
restrictive environment, with the
use of supplementary aides and
services, could not be achieved
satisfactorily.
IEPs are consistently signed and
indicate if parents/students have
accepted or rejected the IEP.
Randolph Public Schools Coordinated Program Review Mid-cycle Report
February 5, 2008
Page 9 of 30
Required Corrective Action,
Timelines for Implementation,
and Progress Reporting
Criterion
Number/Topic
(Refer to full
text of 20062007 CPR
requirements)
SE 24
Notice to
parent
regarding
proposal or
refusal to
initiate or
change the
identification,
evaluation, or
educational
placement of a
child or the
provision of
FAPE
Approved
Corrective
Action
Implemented
and Effective
Method(s) of
Verification

Basis of Determination that
Corrective Action was
Implemented and has been
Effective
Corrective
Action Not
Implemented
or Not
Effective
or
New Issues
Identified

Review of
student
records and
interviews

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or Ineffective
or
Basis of Finding of New
Noncompliance
Required Corrective Action,
Timelines for Implementation,
and Progress Reporting
A review of student
records and interviews
indicate that the district
does not process referrals
immediately upon
receiving them from
parents or Early
Intervention (EI). The
district does not send out
consent forms until the
district has documentation
that students coming from
EI have enrolled in the
district. The district does
not send evaluation
consent forms to parents
within five days of
receiving a referral.
N1 notices at the
elementary and high
school levels do not
consistently list each
assessment to be used as a
basis for the proposed
school district action. N1
notices do not contain a
description of options that
were considered and
reasons why those options
were rejected.
The district will conduct
training with special education
and related service staff on the
required content of N1 and N2
notices. Submit an agenda and
signed attendance sheet to the
Department by April 1, 2008.
Randolph Public Schools Coordinated Program Review Mid-cycle Report
February 5, 2008
Page 10 of 30
The district will conduct an
internal review and report to
the Department on the number
of N1 and N2 notices
reviewed, the number found to
include all required
information and any corrective
action taken if non-compliance
is found. Submit the results of
the internal review by June 30,
2008.
See also SE 9 above.
Criterion
Number/Topic
(Refer to full
text of 20062007 CPR
requirements)
Approved
Corrective
Action
Implemented
and Effective
Basis of Determination that
Corrective Action was
Implemented and has been
Effective

Corrective
Action Not
Implemented
or Not
Effective
or
New Issues
Identified

Review of
student
records
SE 25
Parental
consent
SE 25A
Sending a copy
of notice to
Special
Education
Appeals
Method(s) of
Verification
Partial
Review of
student
records

IEPs are consistently signed and
indicate if parents/students
accept or reject the IEP.
Partial
Basis of Determination
that Implementation of
Corrective Action was
Incomplete or Ineffective
or
Basis of Finding of New
Noncompliance
At the elementary level,
N1 and N2 notices do not
contain a description of
other factors that are
relevant to the agency’s
proposal or refusal.
See SE 22 above
regarding consent for
occupational therapy
assessments.
A review of records
indicates that the district
does not always notify the
BSEA within five
calendar days of receiving
notice that a parent has
rejected an IEP at the high
school level.
Required Corrective Action,
Timelines for Implementation,
and Progress Reporting
See SE 22.
The district will conduct
training at the high school level
on the requirements of this
criterion for Team chairpersons
and secretarial staff processing
rejected IEPs. Submit an
agenda and signed attendance
sheet to the Department by
April 1, 2008.
The district will conduct an
internal review and will report
the number of IEPs rejected at
the high school level, the
number of IEPs that were sent
to the BSEA within five
calendar days, and any
corrective action taken if
noncompliance was found by
June 30, 2008.
Randolph Public Schools Coordinated Program Review Mid-cycle Report
February 5, 2008
Page 11 of 30
Criterion
Number/Topic
(Refer to full
text of 20062007 CPR
requirements)
SE 29
Communications are in
English and
primary
language of
home
SE 33
Involvement in
the General
Curriculum
Approved
Corrective
Action
Implemented
and Effective
Method(s) of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective



Review of
student
records,
documents,
and
interviews
The district consistently
translates information for
parents and documents when
parents require translations.
Review of
student
records
A review of student records
indicates that the district
consistently documents
involvement in the general
curriculum in IEPs. Nonparticipation justification
statements contain all required
information.
Corrective
Action Not
Implemented
or Not
Effective
or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or Ineffective
or
Basis of Finding of New
Noncompliance
Randolph Public Schools Coordinated Program Review Mid-cycle Report
February 5, 2008
Page 12 of 30
Required Corrective Action,
Timelines for Implementation,
and Progress Reporting
Criterion
Number/Topic
(Refer to full
text of 20062007 CPR
requirements)
SE 36
IEP
implementation
accountability
and financial
responsibility
SE 37
Procedures for
approved and
unapproved
out-of-district
programs
SE 40
Instructional
grouping
requirements
for students
age five and
older
Approved
Corrective
Action
Implemented
and Effective
Method(s) of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective


Review of
student
records
The district consistently
monitors students in out of
district placements.
Review of
student
records
See SE 36 above

Corrective
Action Not
Implemented
or Not
Effective
or
New Issues
Identified

Review of
documents
and
interviews

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or Ineffective
or
Basis of Finding of New
Noncompliance
Required Corrective Action,
Timelines for Implementation,
and Progress Reporting
A review of documents
and interviews indicate
that the cooperative
program at the Donovan
School has three classes
that exceed instructional
grouping requirements.
The high school has one
learning skills class and
one special education US
History class that exceed
instructional group size
requirements. The district
did not submit
notification to the
Department of increased
The district will review all
resource room and
substantially separate class
groupings at all levels to
ensure that all classes meet
instructional group size
requirements. The district will
report the total number of
classes and the number of
classes that are in compliance
with regulatory requirements.
The district will submit an
instructional group size
notification, if necessary, by
April 1, 2008.
Randolph Public Schools Coordinated Program Review Mid-cycle Report
February 5, 2008
Page 13 of 30
Criterion
Number/Topic
(Refer to full
text of 20062007 CPR
requirements)
Approved
Corrective
Action
Implemented
and Effective
Method(s) of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective

Corrective
Action Not
Implemented
or Not
Effective
or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or Ineffective
or
Basis of Finding of New
Noncompliance
Required Corrective Action,
Timelines for Implementation,
and Progress Reporting
instructional group size.
This is an area of
continued
noncompliance.
Review of
documents
and
interviews
SE 41
Age span
requirements

Review of documents and
interviews indicate that
the special education
prevocational programs at
the high school exceed
age span requirements.
The district did not apply
for required waivers.
This is an area of
continued
noncompliance.
SE 43
Behavioral
interventions
SE 45
Procedures for
suspension up
to 10 days and
after 10 days

Review of
student
records
Review of
documents
The district will review all
special education prevocational
class groupings at the high
school level to ensure that
groupings do not exceed an age
span of 48 months. Report the
number of classes that are in
compliance and submit
applications for age span
waivers if required to the
Department by April 1, 2008
IEPs consistently contain
behavior plans and functional
behavior assessments.

Review of documents
indicates that the district
does not have current
IDEA 2004 procedures
for the discipline of
students with special
needs in all student
handbooks.
Randolph Public Schools Coordinated Program Review Mid-cycle Report
February 5, 2008
Page 14 of 30
The district will revise student
disciplinary procedures to
include current IDEA 2004
procedures for suspension up
to 10 days and after 10 days.
The district will submit the
following:
 A copy of the revised
discipline procedures
Criterion
Number/Topic
(Refer to full
text of 20062007 CPR
requirements)
Approved
Corrective
Action
Implemented
and Effective
Method(s) of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective

Corrective
Action Not
Implemented
or Not
Effective
or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or Ineffective
or
Basis of Finding of New
Noncompliance
This is an area of
continued
noncompliance.
Required Corrective Action,
Timelines for Implementation,
and Progress Reporting


Review of
documents
and
interviews
SE 51
Appropriate
special
education
teacher
certification

Review of documents and
interviews indicate that
special education teachers
throughout the district are
not teaching at levels for
which they are licensed.
The district has not
applied for waivers or
encouraged staff to apply
for licenses at different
levels.
This is an area of
continued
noncompliance.
SE 55
Special

Documents
from
The district submitted floor
plans documenting that facilities
Randolph Public Schools Coordinated Program Review Mid-cycle Report
February 5, 2008
Page 15 of 30
consistent with IDEA
2004;
A plan for distributing
these revised procedures;
and
A statement that the
updated procedures will
be included in the next
publication of student
handbooks.
Submit these documents to
the Department by April 1,
2008.
The district will submit a copy
of its current special education
teacher roster that includes:
 Staff (by initials)
 Grade levels and content
areas for which they are
assigned
 Copies of licenses or
waivers for each staff
member
Submit this documentation to
the Department by April 1,
2008.
Criterion
Number/Topic
(Refer to full
text of 20062007 CPR
requirements)
Approved
Corrective
Action
Implemented
and Effective
Method(s) of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective

previous
progress
reports
education
facilities and
classrooms
Corrective
Action Not
Implemented
or Not
Effective
or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or Ineffective
or
Basis of Finding of New
Noncompliance

The district did not submit
documentation indicating
that it has regularly
evaluated its special
education programs and
services.
maximize the inclusion of
students in the life of the school
at the Lyons Elementary School
and the John F. Kennedy
Elementary School.
SE 56
Special
education
programs and
services are
evaluated
This is an area of
continued
noncompliance.
Special
Education
Criteria
created or
revised in
response to
IDEA-2004
SE 6
Determination
of transition
services

Review of
student
records
Required Corrective Action,
Timelines for Implementation,
and Progress Reporting
Review of student records
indicates that IEPs consistently
contain vision statements for
students 15 years and older.
Vision statements consistently
address the student’s future
goals, and the Team utilizes the
Transition Planning Form.
Randolph Public Schools Coordinated Program Review Mid-cycle Report
February 5, 2008
Page 16 of 30
Submit a copy of the special
education evaluation by June
30, 2008.
Criterion
Number/Topic
(Refer to full
text of 20062007 CPR
requirements)
Approved
Corrective
Action
Implemented
and Effective
Method(s) of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective

Corrective
Action Not
Implemented
or Not
Effective
or
New Issues
Identified

Review of
student
records and
interviews
SE 8
IEP Team
composition
and attendance

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or Ineffective
or
Basis of Finding of New
Noncompliance
Required Corrective Action,
Timelines for Implementation,
and Progress Reporting
Review of student records
indicates that at the
elementary level, written
input from absent Team
members is not provided
at Team meetings.
The district will develop and
submit procedures for ensuring
the participation of general
educators at Team meetings by
April 1, 2008.
Review of student records
and interviews indicate
that at all levels, general
education teachers do not
consistently have
representation at annual
review meetings.
At the elementary and
middle school levels,
representatives with the
authority to commit
resources were not always
present for annual review
meetings. Special
education teachers report
that they must check with
higher authorities to
commit resources and
services at annual review
meetings.
SE 12
Frequency of
re-evaluation

Review of
student
records
The district is conducting reevaluations every three years
and when the district suspects
that the student may no longer
Randolph Public Schools Coordinated Program Review Mid-cycle Report
February 5, 2008
Page 17 of 30
The district will conduct
training on the following
topics:
 Procedures for
excusing Team
members
 Attendance of general
education teachers and
representatives with
the authority to
commit resources at
Team meetings
Submit the agenda and signed
attendance sheets from the
training by April 1, 2008.
Criterion
Number/Topic
(Refer to full
text of 20062007 CPR
requirements)
Approved
Corrective
Action
Implemented
and Effective
Method(s) of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective

Corrective
Action Not
Implemented
or Not
Effective
or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or Ineffective
or
Basis of Finding of New
Noncompliance
Required Corrective Action,
Timelines for Implementation,
and Progress Reporting
need services as required.
SE 13
Progress
Reports and
content
Review of
student
records

Review of student records
indicates that progress
reports at all levels do not
consistently include
information on the
student’s progress
towards annual IEP goals.
At the high school level
there is no evidence in
student records that the
district took action to
address the lack of
progress in counseling
goals. Nor was there
evidence that the district
provides students who
have graduated or
exceeded the age of
eligibility with a summary
of their academic
achievement and
functional performance,
including
recommendations on how
to assist students in
meeting their
postsecondary goals.
*Please note that IDEA
Randolph Public Schools Coordinated Program Review Mid-cycle Report
February 5, 2008
Page 18 of 30
Submit a plan to monitor the
required elements of progress
reports by April 1, 2008.
Conduct training at the high
school level on taking action to
address the lack of progress in
counseling goals and the
requirement of providing
summaries of academic
achievement to students who
are graduating or exceeding the
age of eligibility. Submit an
agenda and signed attendance
sheet by April 1, 2008.
Conduct an internal review at
the high school level on the
following:
1. Report on the number of
records reviewed and the
number in which there was
evidence that the district
provided students who
have graduated or
exceeded the age of
eligibility with a summary
of their academic
achievement and
Criterion
Number/Topic
(Refer to full
text of 20062007 CPR
requirements)
Approved
Corrective
Action
Implemented
and Effective

Method(s) of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective
Corrective
Action Not
Implemented
or Not
Effective
or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or Ineffective
or
Basis of Finding of New
Noncompliance
2004 regulations have
now changed the content
requirements for IEP
progress reports. Refer to
Administrative Advisory
SPED 2007-1 for
guidance. The Department
has also revised the
progress report form,
which may be found at the
Department’s Special
Education website at
http://www.doe.mass.edu/
sped/iep/eng_toc.html.
Randolph Public Schools Coordinated Program Review Mid-cycle Report
February 5, 2008
Page 19 of 30
Required Corrective Action,
Timelines for Implementation,
and Progress Reporting
functional performance,
including
recommendations on how
to assist students in
meeting their
postsecondary goals.
Provide a description of
any corrective action taken
if noncompliance was
found.
2. Report on the number of
progress reports reviewed
containing counseling
goals, the number of
progress reports indicating
that the child is not
making progress, and the
action taken to address the
lack of progress in the
counseling goals. Report
these results to the
Department and any
corrective action taken if
required by June 30,
2008.
Criterion
Number
and
Topic
Criterion
Implemented

SE 14
Review and
revision of
IEPs
Partial
SE 18 A
IEP
development
and content
Method(s)
of
Verification
Basis of Determination that
Criterion was Implemented
Review of
student
records
The district documents IEP
amendments appropriately.
Criterion
Determined
to be
Partially
Implemented
or Not
Implemented

Partial
Review of
student
records

Basis of Determination
that Criterion was
Partially Implemented
or Not Implemented
Required Corrective Action,
Timelines for
Implementation, and
Progress Reporting
Review of student records
indicates that at the
middle school level,
annual reviews are not
always conducted on or
before the anniversary
date of the IEP.
The district will develop a
tracking and monitoring
system to ensure that annual
reviews are being scheduled in
advance of the expiration of
the current IEP. Provide a
description of the district’s
tracking and monitoring
system by April 1, 2008.
Review of student records
indicates that IEP Teams
at the elementary and high
school levels do not
develop specially
designed instruction based
on individualized student
Randolph Public Schools Coordinated Program Review Mid-cycle Report
February 5, 2008
Page 20 of 30
Report to the Department on
the district’s internal
monitoring of this criterion.
Report the number of annual
reviews conducted at the
middle school, the number of
annual reviews that were
conducted on or before the
expiration of the IEP, and any
corrective action taken if noncompliance is found. Report
these results to the Department
by June 30, 2008.
The district will conduct
training at the elementary and
high school levels on
developing IEPs containing
specially designed instruction
and measurable goals and
benchmarks. Submit the
needs. IEPs do not
contain goals and
benchmarks for social
skills and counseling
services.
agenda and signed attendance
sheet by April 1, 2008.
This is an area of
continued
noncompliance.
1. At the elementary and high
school levels, report on the
number of IEPs reviewed,
the number of IEPs that
contain specially designed
instruction based on
individualized student
needs and any corrective
action take if noncompliance is found by
June 30, 2008.
Conduct an internal review of
the following:
2. At the elementary and high
school levels, report on the
number of IEPs that
contain social skills and
counseling services in the
service delivery grid, and
the number of IEPs that
contain goals and
benchmarks for these
services, as well as any
corrective action taken if
non-compliance is found
by June 30, 2008.
SE 25B
Resolution of
disputes

Review of
student
records and
interviews
The district’s procedures are
consistent with IDEA 2004
regarding the resolution of
disputes.
SE 39A
Procedures for
services to
eligible private

The district did not submit
a description of
procedures for students
enrolled in private school
Randolph Public Schools Coordinated Program Review Mid-cycle Report
February 5, 2008
Page 21 of 30
Submit a description of
procedures for students
enrolled in private school at
private expense and completed
school students
whose parents
reside in the
district
(SE 39A does
not apply to
charter schools
or vocational
schools)
SE 39B
Procedures for
services to
eligible
students in
private schools
in the district
whose parents
reside out of
state
(SE 39B does
not apply to
charter schools
or vocational
schools)
SE 46
Procedures for
suspension of
students with
disabilities
when
suspensions
exceed 10
consecutive
school days or
a pattern has
developed for
suspensions


Review of
student
records and
interviews
at private expense or
complete proportionate
share worksheets.
proportionate share worksheets
by April 1, 2008.
See SE 39 above.
See SE 39 above
The district conducts functional
behavioral assessments and
follows appropriate procedures
for the suspension of students
with disabilities when the
number of suspensions exceeds
10 consecutive days or a pattern
has developed exceeding 10
cumulative days.
Randolph Public Schools Coordinated Program Review Mid-cycle Report
February 5, 2008
Page 22 of 30
exceeding 10
cumulative
days;
responsibilities
of the Team;
responsibilities
of the district
Criterion
Number/Topic
(Refer to full
text of 20062007 CPR
requirements)
Civil Rights
(MOA) and
Other General
Education
Requirements
MOA 2
MOA 3
Access to a full
range of
educational
programs
MOA 4
Placement of
disabled,
linguistic and
racial/ethnic
minority,
homeless and
female/male
students
MOA 7
Information to
Approved
Corrective
Action
Implemented
and Effective

Method(s)
of
Verification

Basis of Determination that
Corrective Action was
Implemented and has been
Effective
Corrective
Action Not
Implemented
or Not
Effective
Or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective
Or
Basis of Finding of New
Noncompliance
See ELE below.
See MOA 4 below.


Review of
data
Data indicates that there was an
equal proportion of African
American students in advanced
placement classes during the
2006-2007 SY.
Review of
documents
Student handbooks document
that codes of conduct will be
Randolph Public Schools Coordinated Program Review Mid-cycle Report
February 5, 2008
Page 23 of 30
Required Corrective Action,
Timelines for
Implementation, and
Progress Reporting
Requirements
be translated
into languages
other than
English
MOA 10A
Student
handbooks and
codes of
conduct
translated upon the request of
parents and guardians who are
limited English proficient.
Review of
documents

Review of handbooks
indicates that handbooks
contain multiple
procedures for the
investigation of
complaints involving
harassment and
discrimination that are not
aligned with one another.
The high school
handbook does not
contain due process
procedures for
disciplinary proceedings.
Handbooks contain
outdated references to
Chapter 766 regulations.
The district did not
provide a code of conduct
for teachers.
The district will revise its
policies and procedures with
regard to the following:
 Current IDEA 2004
regulations regarding the
discipline of special needs
students and students on
Section 504
Accommodation Plans.
 Consistent procedures for
accepting, investigating
and resolving complaints
involving discrimination
and harassment.
 Due process procedures
for disciplinary
proceedings at the high
school.
Submit copies of the revised
policies and procedures, a plan
for distributing the revised
policies and procedures and a
statement that the updated
policies and procedures will be
included in the next handbook
publication. Submit this
information by April 1, 2008.
The district will also develop
and submit a code of conduct
for teachers by June 30, 2008.
MOA 12 A
Annual and
Review of
documents

The district did not
provide documentation
Randolph Public Schools Coordinated Program Review Mid-cycle Report
February 5, 2008
Page 24 of 30
The district will submit a copy
of the brochure given to
that brochures given to
prospective employees
contain an appropriate
non-discrimination
statement.
continuous
notification
concerning
nondiscrimination and
coordinators
MOA 14
Counseling
and counseling
materials free
from bias and
stereotypes

This is an area of
continued
noncompliance.
The district did not
provide documentation
indicating that the district
has a formal process to
monitor the requirements
of this criterion.
prospective employees with the
appropriate non-discrimination
statement by April 1, 2008.
Submit procedures for
monitoring and ensuring that
counseling and counseling
materials are free from bias
and stereotypes. Submit this
information by April 1, 2008.
This is an area of
continued
noncompliance.
MOA 16
Notice to
students 16 or
over leaving
school without
a high school
diploma,
certificate of
attainment, or
certificate of
completion
MOA 17A
Physical
Restraint

Review of
student
records
The district consistently sends
notices to students 16 or over
following their 15th day of
consecutive absence; notices
indicate that students may
request a meeting within 10
days.

MOA 21
The district did not
provide documentation
indicating that annual
restraint training was
conducted for all staff
during the first month of
the school year.
The district did not submit
Randolph Public Schools Coordinated Program Review Mid-cycle Report
February 5, 2008
Page 25 of 30
Submit the agenda and
attendance sheet from the
physical restraint training
conducted within the first
month of the 2007-2008 school
year. Submit this information
by April 1, 2008.
Provide training on civil rights

Staff training
regarding civil
rights
responsibilities
documentation indicating
that it provided annual
civil rights training during
the 2006-2007 SY.
responsibilities to all staff and
submit agendas and signed
attendance sheets for each
school by April 1, 2008.
This is an area of
continued
noncompliance.
MOA 22
Accessibility of
district
programs and
services for
students with
disabilities
MOA 25
Institutional
self evaluation

Partial
Observation
of facilities
The high school provides
appropriate access for disabled
students.
Review of
ELL
documents
The district’s ELL department
submitted comprehensive
documentation that annual selfevaluations have been
conducted.
Partial
The district did not submit
documentation indicating
that self-evaluations have
been conducted for all
aspects of its K-12
program other than ELL.
This is an area of
continued
noncompliance.
Randolph Public Schools Coordinated Program Review Mid-cycle Report
February 5, 2008
Page 26 of 30
The district will conduct a selfevaluation of all aspects of its
K-12 programs and submit this
information by June 30, 2008.
Randolph Public School District
English Learner Education (ELE) Requirements
Mid-Cycle Review Findings and Corrective Action Based on the Department’s Review Of Local Self-Assessments
(Please refer to full text of 2006-2007 CPR requirements for ELE and related implementation guidance at
http://www.doe.mass.edu/pqa/review/cpr/instrument/chapter71A.doc )
ELE
Criterion
Number
and
Topic
Criterion
Determined to be
Implemented
Based on Review
of Local ELE
Self-Assessment

ELE 1
Annual
Assessment

ELE 2
MCAS
Participation

ELE 3
Initial
Identification

ELE 4
Waiver
Procedures

ELE 5
Program
Placement
and Structure
Findings of Noncompliance Based on Department’s
Review of Local ELE Self-Assessment
(Criterion Determined to be Partially Implemented or Not
Implemented)

Randolph Public Schools Coordinated Program Review Mid-cycle Report
February 5, 2008
Page 27 of 30
Required Corrective Action,
Timelines for Implementation,
and Progress Reporting
ELE
Criterion
Number
and
Topic
ELE 6
Program Exit
and
Readiness
ELE 7
Parent
Involvement
ELE 8
Declining
Entry to a
Program
Criterion
Determined to be
Implemented
Based on Review
of Local ELE
Self-Assessment




ELE 9
Instructional
Grouping

ELE 10
Parental
Notification

ELE 11
Equal Access
to Academic
Programs
and Services
ELE 12
Equal Access
to
Nonacademic
Findings of Noncompliance Based on Department’s
Review of Local ELE Self-Assessment
(Criterion Determined to be Partially Implemented or Not
Implemented)


Randolph Public Schools Coordinated Program Review Mid-cycle Report
February 5, 2008
Page 28 of 30
Required Corrective Action,
Timelines for Implementation,
and Progress Reporting
ELE
Criterion
Number
and
Topic
Criterion
Determined to be
Implemented
Based on Review
of Local ELE
Self-Assessment

Findings of Noncompliance Based on Department’s
Review of Local ELE Self-Assessment
(Criterion Determined to be Partially Implemented or Not
Implemented)
and
Extracurricular
Programs
ELE 13
Follow-up
Support

ELE 14
Licensure
Requirements

Randolph Public Schools Coordinated Program Review Mid-cycle Report
February 5, 2008
Page 29 of 30
Required Corrective Action,
Timelines for Implementation,
and Progress Reporting
ELE
Criterion
Number
and
Topic
Criterion
Determined to be
Implemented
Based on Review
of Local ELE
Self-Assessment

ELE 15
Professional
Development
Requirements

ELE 16
Equitable
Facilities

ELE 17
Program
Evaluation

ELE 18
Records of
LEP
Students(To be
reviewed
during next
CPR visit.)
Findings of Noncompliance Based on Department’s
Review of Local ELE Self-Assessment
(Criterion Determined to be Partially Implemented or Not
Implemented)

Randolph Public Schools Coordinated Program Review Mid-cycle Report
February 5, 2008
Page 30 of 30
Required Corrective Action,
Timelines for Implementation,
and Progress Reporting