The Commonwealth of Massachusetts
Department of Education
350 Main Street, Malden, Massachusetts 02148-5023
Telephone: (781) 338-3700
TTY: N.E.T. Relay 1-800-439-2370
August 22, 2006
Ann Bradshaw
Superintendent
Mashpee Public Schools
150A Old Barnstable Road
Mashpee, MA 02649
Re: Mid-cycle Coordinated Program Review Report
Dear Superintendent Bradshaw:
Enclosed is the Department of Education's Mid-cycle Coordinated Program Review Report (MidCycle Report). This report contains findings based on onsite monitoring conducted to verify the
implementation and effectiveness of corrective action approved by the Department to address
findings of noncompliance included in the Mashpee Public Schools Coordinated Program Review
Report issued on April 14, 2003. The Mid-cycle Report also contains findings based on onsite
monitoring of special education compliance criteria that have been newly created or substantially
changed in response to IDEA 2004.
As you know, another component of the Department’s Mid-cycle Review is the review of your
school district or charter school's self-assessment in the area of English learner education (ELE).
(In the remainder of this letter, please read “district” as meaning “school district or charter
school.”) The purpose of this review is to determine whether your district is implementing the
significant changes in M.G.L. Chapter 71A, governing the education of limited English proficient
students, that were adopted by voters by means of Question 2 in 2002. The Department has
reviewed your district’s ELE self-assessment documents and, based solely on that selfassessment, is providing you in this report with comments on your ELE program and, where
necessary, corrective action to be implemented. Your district is urged to request technical
assistance in relation to any of these comments or prescribed corrective action. To secure
assistance, you may consult with your Mid-cycle Review Chairperson. You may also consult with
staff in the Department’s Office of Language Acquisition and Achievement at 781-338-3534 and
obtain additional ELE guidance documents through the Department’s web site at
http://www.doe.mass.edu/ell/ .
While the Department of Education found your district to have resolved certain noncompliance
issues, others were partially corrected or not addressed at all, or the Department’s onsite team
identified new issues of noncompliance, either noncompliance with special education criteria
added or substantially changed in response to IDEA 2004, noncompliance with ELE criteria, or
other new noncompliance. Where the district has failed to implement its approved Corrective
Action Plan, the Department views these findings to be serious.
1
In all instances where noncompliance has been found, the Department has prescribed corrective
action for the district that must be implemented without delay. You will find these requirements
for corrective action included in the attached report, along with requirements for progress
reporting. Please provide the Department with your written assurance that all of the Department's
requirements for corrective action will be implemented by your school district within the
timelines specified. Your statement of assurance must be submitted to the Mid-cycle Review
Chairperson by Wednesday, September 13, 2006.
Your staff's cooperation throughout these follow-up monitoring activities is appreciated. Should
you like clarification of any part of our report, please do not hesitate to contact the Mid-cycle
Review Chairperson at 781-338-3726.
Sincerely,
Thomas Taylor, Mid-cycle Review Chairperson
Program Quality Assurance Services
Darlene A. Lynch, Director
Program Quality Assurance Services
c:
David P. Driscoll, Commissioner of Education
Mary Rose Grady, School Committee Chairperson
Jane Beaudin, District Program Review Follow-up Coordinator
Encl.: Mid-cycle Coordinated Program Review Report
2
MASSACHUSETTS DEPARTMENT OF EDUCATION
MID-CYCLE COORDINATED PROGRAM REVIEW REPORT
Mashpee Public Schools
ONSITE VERIFICATION OF CORRECTIVE ACTION PLAN IMPLEMENTATION
AND/OR IDENTIFICATION OF ADDITIONAL NONCOMPLIANCE REQUIRING CORRECTIVE ACTION
Date of Coordinated Program Review (CPR): January 13-17, 2003
Date of Coordinated Program Review Corrective Action Plan Approval: June 5, 2003
Dates of Corrective Action Plan Progress Reports: January 5, 2004
Dates of this Mid-cycle Review Onsite Visit: June 13-14, 2006
Date of this Report: August 22, 2006
PLEASE NOTE THAT THIS REPORT IS IN SEVERAL SECTIONS.
Mashpee Public Schools Coordinated Program Review Mid-cycle Report
August 15, 2006
Page 1 of 16
Criterion
Number
and
Topic
Criterion
Implemented

Method(s) of
Verification
Basis of Determination that
Criterion was Implemented
Partial
Student Record
Review and
Documentation
See comments to the right

Student Record
Review and
Staff Interviews
The district has demonstrated to
the onsite team that regular
education teachers regularly
attend Team meetings Also, a
person to commit the district
resources attends the Team
meetings.
(Refer to full
text of 20052006 CPR
requirements)
Special
Education
Criteria created
or revised in
response to
IDEA-2004
SE 6
Determination
of Transition
Services
SE 8
IEP Team
composition
and attendance
Criterion
Determined
to be
Partially
Implemented
or Not
Implemented

Basis of Determination
that Criterion was
Partially Implemented
or Not Implemented
Required Corrective Action,
Timelines for
Implementation, and
Progress Reporting
Partial
Some student records did
not contain the Transition
Planning Chart and the
IEP lacked transition
goals. The age of
majority form was not
present in those eligible
students’ records.
Review the requirements with
the responsible staff and then
submit five samples of student
records at age 15 and above
that have transition goals and
objectives. Submit three
copies of completed age of
majority forms. Please submit
documentation by Monday,
October 30, 2006.
Mashpee Public Schools Coordinated Program Review Mid-cycle Report
August 15, 2006
Page 2 of 16
SE 9
Timelines for
determination
of eligibility and
provisions of
documentation
to parent
SE 12
Frequency of
re-evaluation
SE 13
Progress
Reports and
content
SE 14
Review and
revision of IEPs
SE 15
Outreach by the
School District
(Child Find)





Student Record
Review and
Staff Interviews
The district ensures that every
parent receives a draft IEP at the
Team meeting and a final IEP is
received within 3 school
working days after the Team
meeting.
Student Record
Review,
Documentation
and Staff
Interviews
The district monitors the
timelines for re-evaluation and
adheres to the three- year time
frame.
Student Record
Review,
Documentation
and Staff
Interviews
Progress reports are given as
often as regular education
students receive report cards.
Progress reports contained
information on goals and
benchmarks. The progress
reports documented the progress
toward meeting the annual IEP
goals.
Student Record
Review,
Documentation
and Staff
Interviews
The onsite team found that the
district conducts initial, annual
and re-evaluations within the
timelines and monitors them.
Documentation
and Staff
Interviews
The district has submitted
documentation to verify that
they utilize a variety of avenues
to conduct outreach to all
required groups within the
Mashpee Public Schools Coordinated Program Review Mid-cycle Report
August 15, 2006
Page 3 of 16
community.
SE 18A #1 & #2
IEP
development
and content
SE 18B
Determination
of placement,
provision of
IEP to parent
SE 20
Least restrictive
program
selected

Student Record
Review and
Documentation
Parent concerns and vision of
the student are documented in
the IEP. The district has clearly
designated personnel that are
able to commit the district
resources and attend Team
meetings.

Student Record
Review and
Documentation
The onsite team found that the
Team develops the student’s
IEP and that placement is in the
least restrictive environment.
The parent is provided a draft
IEP at the Team meeting and a
final IEP follows immediately
after the Team meeting.

Student Record
Review and
Staff Interviews
The onsite team found special
education students on all levels
attending regular education
classes with modification to the
curriculum as indicated on their
Individual Education Program.
Mashpee Public Schools Coordinated Program Review Mid-cycle Report
August 15, 2006
Page 4 of 16
SE 22
IEP
implementation
and availability
SE 25B
Resolution of
disputes
SE 27
Content of team
meeting notice
to parent
SE 32
Parent advisory
council for
special
education

Student Record
Review and
Staff Interviews
The onsite team found that IEP
services were implemented
without delay upon the parental
acceptance of the IEP. Teachers
and providers were informed of
their specific responsibilities
and the students’
accommodations and
modifications on the IEP.

Student Record
Review and
Documentation
The district has a policy and
procedure in place to address
resolution of disputes and the
15-day requirement to convene
the Team for resolution of the
dispute.
Partial
Partial
Student Record
Review and
Staff Interviews
Documentation
and Staff
Interviews
Partial
Student records indicated
that on many records the
Notice of School District
Action (N1) was
incomplete and did not
adequately describe
the district’s action.
Review the requirements with
the responsible staff and then
submit a sample of five N1
forms from student records.
Please submit these records by
Monday, October 30, 2006.
Partial
The district has submitted
documentation to verify
the establishment of a
Parent Advisory Council
(PAC). The district PAC
provides training sessions,
has established by-laws,
and has regular meeting
dates. However the
membership of the PAC
The district must submit
evidence (flyers, personal
letters, phone logs, etc.) of
focused recruitment efforts to
encourage the participation of
parents of special education
students in the PAC and
provide a plan for electing
parent officers. Please submit
evidence to the Department by
See comments to the right
See comments to the right
Mashpee Public Schools Coordinated Program Review Mid-cycle Report
August 15, 2006
Page 5 of 16
overwhelmingly contains
school district personnel.
Also, there are no elected
officers.
SE 46
Procedures for
suspension of
students with
disabilities
more than 10
days
SE 49
Related
Services
SE 54
Professional
development
regarding



Student Record
Review and
Documentation
The district has in place a policy
and procedure to address
suspensions for students with
disabilities more than 10 days.
The policy includes suspension
logs kept by the special
education department,
behavioral intervention plans,
functional behavior assessments
and manifestation
determinations.
Student Record
Review,
Documentation
and Staff
Interviews
The district has submitted
documentation that a variety of
related services are provided to
special education students as
indicated on their IEP. The
district has experienced from
time to time difficulty in
obtaining service providers due
to the availability of service
personnel. However, the district
is aware of their obligation to
notify parents of this situation
and the provision of
compensatory services
(see 603 CMR 28.06 (2)(d)(2)).
Documentation
and Staff
Interviews
The district provides training to
all staff regarding special
education issues. The district
has a professional development
Mashpee Public Schools Coordinated Program Review Mid-cycle Report
August 15, 2006
Page 6 of 16
Monday, October 30, 2006.
special
education
coordinator and distributes a
needs survey to all staff
regarding professional
development. Recent training
has been provided in inclusion,
accommodating diverse learning
styles, and special education
policies and procedures. A
weakness appears to be in the
area of parental involvement.
Mashpee Public Schools Coordinated Program Review Mid-cycle Report
August 15, 2006
Page 7 of 16
Criterion
Number
and
Topic
(Refer to full
text of 20052006 CPR
requirements)
Approved
Corrective
Action
Determined
to be
Implemented
and Effective

Method(s) of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective
Review of data
reports
The review of the district’s
data indicates that any
disproportionate
representation in populations
is too low in number to be
statistically relevant.
Corrective
Action
Determined
Not to have
been
Implemented
or Not to
have been
Effective
Or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective
Or
Basis of Finding of New
Noncompliance
Civil Rights
(MOA) and
Other General
Education
Requirements
MOA 4
Disproportionality
[Included in
this report if
the CPR
report
included a
finding under
MOA 4 of
noncompliance
with respect to
racial/ethnic
distribution in

Mashpee Public Schools Coordinated Program Review Mid-cycle Report
August 15, 2006
Page 8 of 16
Required Corrective Action,
Timelines for
Implementation, and
Progress Reporting
Requirements
special ed,
special ed
placements, or
disability
categories
MOA 9
Hiring
employment
practices of
prospective
employers of
students
MOA 10A
Student
handbook and
codes of
conduct
MOA 15
Nondiscriminatory
administration
of
scholarships,
prizes and

Documentation
and Staff
Interviews
The district has submitted a
copy of a statement of
assurance that prospective
employers sign that they
comply with applicable state
and federal laws prohibiting
discrimination in hiring or
employment practices.

Documentation
and Staff
Interviews
The student handbook
contains student codes of
conduct, due process
procedures, disciplining
students with special needs
and students with 504
Accommodation Plans, and a
non-discrimination policy
and procedure. Student
handbooks are distributed to
all students, parents and
school personnel annually.

Documentation
and Staff
Interviews
The district has provided
documentation that
scholarships, prizes or
awards administrated or
sponsored by the district are
free of restrictions and are
non-discriminatory. Private
Mashpee Public Schools Coordinated Program Review Mid-cycle Report
August 15, 2006
Page 9 of 16
awards
and restricted scholarships
are posted and printed
materials are made available
to the students.
Mashpee Public Schools
English Learner Education (ELE) Requirements
Mid-Cycle Review Comments and Corrective Action Based on the Department’s Review Of Local Self-Assessments
(Please refer to full text of 2005-2006 CPR-ELE legal requirements and related implementation guidance at
http://www.doe.mass.edu/pqa/review/cpr/instrument/chapter71A.doc)
ELE Criterion
Number
and
Topic
ELE 1
Annual
Assessment
Comments Based on the Department’s Review of Local
ELE Self-Assessment
The district utilizes a home language survey and the MCAS to
assess limited English Proficient (LEP) students. The home
language survey is only provided in English and no other
assessment tools are utilized to determine English proficiency.
Required Corrective Action, Timelines for Implementation, and Progress
Reporting
The district needs to demonstrate that the home language survey is provided in
other languages (Spanish and Portuguese) and that the district utilizes other
assessment instruments (MEPA, MELA-O, IPT and LAS). Please provide
samples from two student records by Monday, October 30, 2006.
ELE 2
MCAS
Participation
The district has administered the MCAS to all limited English
proficient students.
ELE 3
Initial
Identification
The district is providing home language surveys in English
only.
The district must submit home language surveys that they utilize for identifying
LEP student in languages other than English. Please provide copies of this letter
by Monday, October 30, 2006.
The district does not have a wavier procedure in place to
address the following: parent notification of their right to
apply for a waiver, program description in a language parents
The district must forward a waiver procedure addressing the required criteria of
ELE 4. Please provide a copy of the waiver procedure by Monday, October 30,
2006.
ELE 4
Waiver
Procedures
Mashpee Public Schools Coordinated Program Review Mid-cycle Report
August 15, 2006
Page 10 of 16
ELE Criterion
Number
and
Topic
Comments Based on the Department’s Review of Local
ELE Self-Assessment
Required Corrective Action, Timelines for Implementation, and Progress
Reporting
can understand.
ELE 5
Program
Placement and
Structure
ELE 6
Program Exit
and Readiness
ELE 7
Parent
Involvement
ELE 8
Declining Entry
to a Program
ELE 9
Instructional
Grouping
The district lacks a formal program placement and procedure
for LEP students. The district relies on a tutorial approach
and the designated tutor has an ESL training certificate, but is
not licensed through the Department. If needed, the district
will seek interpreters through community networking. As of
this Mid-Cycle Review the district has identified nineteen
students as LEP.
The district must submit to the Department a copy of a formal placement and
procedure program manual for LEP students. The manual must address
instructional methods, content instruction based on the Massachusetts
Curriculum Frameworks, English language development instruction that is based
on the English Language Proficiency Benchmarks and Outcomes, and the
utilization of assessment data to plan and implement educational programs for
students at different instructional levels. The district needs to consider hiring an
ESL teacher to service the LEP student population. Please submit this manual
and evidence of hiring an ESL teacher to the Department by Monday, October
30, 2006.
There is a lack of documentation that assessment data or
academic success is used to re-designate an LEP student to
Formerly Limited English Proficient (FLEP) and that the
student is proficient in the English language.
The district must submit to the Department a plan and process to address a
program exit and readiness for re-designated LEP students. Please submit this
document by Monday, October 30, 2006.
The district encourages parent involvement through their
participation on school councils and other parent groups.
The district must document its efforts to solicit parent participation. For
example, what written notifications were provided to parents of LEP students to
participate in school councils? The district will document its activities to the
Department by Monday, October 30, 2006.
The district submitted documentation that indicated that they
provided tutorial support for students whose parents have
declined entry to a sheltered English immersion, two-way
bilingual, or other ELE program.
The district has submitted documentation that the district
groups students of different ages together in instructional
settings if their levels of English proficiency are similar.
Mashpee Public Schools Coordinated Program Review Mid-cycle Report
August 15, 2006
Page 11 of 16
ELE Criterion
Number
and
Topic
ELE 10
Parental
Notification
ELE 11
Equal Access to
Academic
Programs and
Services
ELE 12
Equal Access to
Nonacademic
and Extracurricular
Programs
ELE 13
Follow-up
Support
ELE 14
Licensure and
Comments Based on the Department’s Review of Local
ELE Self-Assessment
Required Corrective Action, Timelines for Implementation, and Progress
Reporting
The district provides parents or guardians of LEP student’s
report cards and progress reports in the same manner and with
the same frequency as general education reporting. There was
no evidence to indicate that this was done in the
primary/home language.
The district must submit copies of parental notices in the primary/home language.
Please submit these copies by Monday, October 30, 2006.
The district through documentation and student record review
has demonstrated to the onsite team that LEP students have
equal access to all academic and extra-curricular programs
and services. Announcements of academic, nonacademic and
extra curricular programs and services in the native languages
have been provided to the onsite team.
The district through documentation and student record review
has demonstrated to the onsite team that LEP students have
equal access to all academic and extra-curricular programs
and services. Announcements of academic, nonacademic and
extra curricular programs and services in the native languages
have been provided to the onsite team.
The district did indicate to the onsite team that they did
provide follow up services for LEP students primarily through
tutorial services. There was no evidence of a formal
monitoring procedure. Furthermore, the district does not
provide adult education in English language and literacy skill
instruction.
The district must submit to the Department a formal monitoring procedure that
highlights the follow up support programs in place when an LEP student exits an
English learner education program. Please submit information by Monday,
October 30, 2006.
The district was unable to assure the onsite team that teachers
The district must ensure that instructional staff with LEP students are trained in
Mashpee Public Schools Coordinated Program Review Mid-cycle Report
August 15, 2006
Page 12 of 16
ELE Criterion
Number
and
Topic
Fluency
Requirements
Comments Based on the Department’s Review of Local
ELE Self-Assessment
Required Corrective Action, Timelines for Implementation, and Progress
Reporting
that have LEP students in their classrooms are properly
trained in sheltered English immersion (SEI). The
documentation submitted to the Department did not have
appropriate licensure for the ESL teacher.
SEI. Also, ensure that the ESL teacher is appropriately licensed through the
Department. Please submit information by Monday, October 30, 2006.
ELE 15
Professional
Development
Requirements
The district lacked documentation to support efforts in
providing appropriate training for instructional staff working
with LEP students.
The district must develop a professional development plan for all staff working
with LEP students. Professional development should be focused in the following
areas: second language learning and teaching, sheltered content instruction,
assessment of speaking and listening, and teaching reading and writing to LEP
students. Please submit information by Monday, October 30, 2006.
ELE 16
Equitable
Facilities (To be reviewed
during next
CPR visit)
Through staff interviews, observations and documentation the
district has demonstrated to the onsite team that all facilities,
materials and services provided to LEP students are
comparable to those provided to the overall student
population.
ELE 17
DOE Data
Submission
Requirements
and Program
Evaluation
ELE 18 Records
of LEP
Students(To be reviewed
during next
CPR visit.)
The district has not done a self -evaluation of ELE
programming. The district has not utilized the Department
data to evaluate the ELE program.
The district must demonstrate how data is used to evaluate the effectiveness of
the ELE program. Please submit information by Monday, October 30, 2006.
The onsite team conducted a preliminary review of ELE
student records and found them to be lacking all of the
required documentation. ELE student records will be
reviewed during the next Coordinated Program Review.
The school district is encouraged to review the requirements for records of LEP
students and prepare for the Coordinated Program Review.
Mashpee Public Schools Coordinated Program Review Mid-cycle Report
August 15, 2006
Page 13 of 16