The Commonwealth of Massachusetts
Department of Education
350 Main Street, Malden, Massachusetts 02148-5023
Telephone: (781) 338-3700
TTY: N.E.T. Relay 1-800-439-2370
April 26, 2006
Joan Connolly, D.Ed.
Superintendent of Schools
Malden Public Schools
200 Pleasant Street
Malden, MA 02148
Re:
Mid-cycle Coordinated Program Review Report
Dear Superintendent Connolly:
Enclosed is the Department of Education's Mid-cycle Coordinated Program Review Report. This
report contains findings based on onsite monitoring activities conducted to verify the
implementation status and effectiveness of corrective action activities approved by the
Department that were intended to address findings of noncompliance included in the Malden
Public Schools Coordinated Program Review Report issued on October 7, 2003. (In the
remainder of this letter, please read “district” as meaning “school district or charter school.”)
As you know, one component of the Department’s Mid-cycle Review process is the review of
your district's self-assessment in the area of English learner education (ELE). The purpose of this
activity is to determine if your district is beginning to implement the significant changes in
M.G.L. Chapter 71A, this state’s law governing the education of limited English proficient
students that was adopted by voters as Question 2 in 2002. The Department has reviewed your
district’s ELE self-assessment documents and is providing you now with advisory comments and
actions to be implemented in anticipation of your district’s next scheduled Coordinated Program
Review. Where indicated in our report, your district is urged to request technical assistance in
areas that, based solely on your self-assessment documents, were found not likely to be fully
implemented. To secure assistance, you may consult with your Mid-cycle Review Chairperson or
call Robyn Dowling-Grant in Program Quality Assurance Services at 781-338-3732. You may
also consult with staff in the Department’s Office of Language Acquisition and Achievement at
781-338-3534 and obtain additional ELE guidance documents through the Department’s web site
at http://www.doe.mass.edu/ell/ .
While the Department of Education found certain noncompliance issues to be resolved, others
were partially corrected, not addressed at all and/or the Department’s onsite team identified new
issues of noncompliance. In areas where the district has failed to implement fully its approved
Corrective Action Plan, the Department views these findings to be serious.
As the Department previously informed you, in cases where a district fails to fully and effectively
implement a Corrective Action Plan, which was proposed by your district and approved by the
Department, the Department must then prepare a Corrective Action Plan for the district, which
must be implemented without further delay. You will find these requirements for corrective
action and further progress reporting included in the attached report together with any steps that
must be taken by the district to fully implement new special education requirements. Please
provide the Department with your written assurance that the Department's requirements for
corrective action will be implemented by your school district within the timelines specified.
Your statement of assurance must be submitted to the Department's Onsite Chairperson by May
5, 2006.
Your staff's cooperation throughout these Follow-up Monitoring activities is appreciated. Should
you require additional clarification of information included in our report, please do not hesitate to
contact the Onsite Team Chairperson at 781-338-3729.
Sincerely,
Liza Young, Ed.D.
Coordinated Program Review Follow-up Chairperson
Program Quality Assurance Services
Darlene A. Lynch, Assistant Director
Program Quality Assurance Services
c:
David P. Driscoll, Commissioner of Education
Mayor Richard C. Howard, Malden Public School Committee Chairperson
Dr. Elizabeth Keroack, District Program Review Follow-up Coordinator
Veronica Papenfus, Director of Pupil Personnel Services
2
MASSACHUSETTS DEPARTMENT OF EDUCATION
MID-CYCLE COORDINATED PROGRAM REVIEW REPORT
Malden Public Schools
ONSITE VERIFICATION OF CORRECTIVE ACTION PLAN IMPLEMENTATION
AND/OR IDENTIFICATION OF ADDITIONAL FINDINGS REQUIRING CORRECTIVE ACTION
Date of Coordinated Program Review (CPR): May 5-16, 2003
Date of Coordinated Program Review Corrective Action Plan Approval: November 14, 2003
Dates of Corrective Action Plan Progress Reports: August 19, 2004, January 28, 2005, March 15, 2005, July 25, 2005, September 30, 2005
Dates of this Mid-cycle Review Onsite Visit: April 11 –12, 2006
Date of this Report: April 26, 2006
Criterion
Number
and
Topic
(Refer to full
text of 20052006 CPR
requirements)
Approved
Corrective
Action Plan
Determined
to be
Substantially
Implemented
and Effective
Or
New IDEA
Requirement
s
Implemented

Method(s) of
Verification
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New IDEA
Requirements
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
Special
Education
Requirements
(including new
IDEA-2004
Requirements
Malden Public Schools Coordinated Program Review Mid-cycle Report
April 26, 2006
Page 1 of 20
Required Corrective Action,
Timelines for
Implementation,
and Further Progress
Reporting Requirements
Criterion
Number
and
Topic
(Refer to full
text of 20052006 CPR
requirements)
SE 6
Determination
of Transition
Services
SE 8
IEP Team
composition
and attendance
SE 12
Frequency of
re-evaluation
Approved
Corrective
Action Plan
Determined
to be
Substantially
Implemented
and Effective
Or
New IDEA
Requirement
s
Implemented

Method(s) of
Verification
Yes
Student
Records
Documentation
Staff
Interviews
Yes
Student
Records
Staff
Interviews
Based on records and interviews
all required personnel attend
Team meetings at each school
level – elementary, middle and
high school.
Student
Records
Staff
Interviews
Documentation
Student records, documentation
and interviews indicate that
three-year re-evaluations are
occurring.
Yes
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New IDEA
Requirements
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
The onsite team reviewed
student records that
demonstrated that vision
statements included information
regarding a student’s future
direction and goals.
Additionally the district is
documenting transition related
activities on a grid in the student
record.
Malden Public School Coordinated Program Review Mid-cycle Report
April 26, 2006
Page 2 of 20
Required Corrective Action,
Timelines for
Implementation,
and Further Progress
Reporting Requirements
Criterion
Number
and
Topic
(Refer to full
text of 20052006 CPR
requirements)
SE 13
Progress
Reports and
content
Approved
Corrective
Action Plan
Determined
to be
Substantially
Implemented
and Effective
Or
New IDEA
Requirement
s
Implemented

Partial
Method(s) of
Verification
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New IDEA
Requirements
Student
Records
Staff
Interviews
The district is issuing progress
reports at intervals as required.
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Partial
Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
Progress reports were not
always present in the
special education file for
each interval/marking
period. Staff interviews
indicated the process of
collecting and monitoring
progress reports had been
changed and there was
confusion among staff on
the new process.
It was also noted on
reviewed progress reports
that staff and or services
providers are
inconsistently indicating
whether a student has
made sufficient progress
to achieve their specific
goals.
SE 14
Review and
revision of
Yes
Student
Records
Student records, and interviews
showed that the district is
consistently holding annual IEP
Malden Public School Coordinated Program Review Mid-cycle Report
April 26, 2006
Page 3 of 20
Required Corrective Action,
Timelines for
Implementation,
and Further Progress
Reporting Requirements
The district must provide
training to special education
staff and related service
providers on content of IEP
Progress reports. Submit
evidence of training, to include
agenda, materials and
attendance, to the Department
by June 30, 2006.
Please provide evidence of a
review of a sample of IEP
progress reports from each
building post training along
with sample end of year
progress reports to the
Department by December 15,
2006.
Criterion
Number
and
Topic
(Refer to full
text of 20052006 CPR
requirements)
Approved
Corrective
Action Plan
Determined
to be
Substantially
Implemented
and Effective
Or
New IDEA
Requirement
s
Implemented

IEPs
SE 25B
Resolution of
disputes
SE 30
Notice of
procedural
safeguards
SE 46
Procedures for
suspension of
students with
disabilities
more than 10
days
Method(s) of
Verification
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New IDEA
Requirements
Documentation
Staff
Interviews
meetings within the anniversary
date of the implementation of
the IEP.
Yes
Staff
Interviews
Documentation
Yes
Staff
Interviews
Student
Records
Yes
Staff
Interviews
Documentation
Student
Records
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
The district has put into place
procedures and forms for dispute
resolution.
Each parent received a copy of
the interim notice of procedural
safeguards at each team meeting.
The district is documenting
receipt of the notice on their
team meeting sign in sheets.
Procedures have been put in
place and staff members were
aware of the manifestation
determination process and
procedures.
Malden Public School Coordinated Program Review Mid-cycle Report
April 26, 2006
Page 4 of 20
Required Corrective Action,
Timelines for
Implementation,
and Further Progress
Reporting Requirements
Criterion
Number
and
Topic
(Refer to full
text of 20052006 CPR
requirements)
Approved
Corrective
Action Plan
Determined
to be
Substantially
Implemented
and Effective
Or
New IDEA
Requirement
s
Implemented

Method(s) of
Verification
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New IDEA
Requirements
Student
Records
Documentation
Staff
Interviews
The district is meeting timelines
as required for in-district and
private school at private expense
students.
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
Required Corrective Action,
Timelines for
Implementation,
and Further Progress
Reporting Requirements
Student records and
district documentation
show that the mandated
timeline was not always
adhered to for the
provision of the proposed
IEP to parents of students
in out of district
placements.
The district must provide
training to special education
staff responsible for oversight
of out of district placements on
the time line requirements for
issuing IEPs. Please submit and
assurance of this training to the
Department by June 30, 2006.
Other Special
Education
Requirements
Originally
Cited in CPR
Report
SE 9
Eligibility
Determination
Partial
Partial
Please provide evidence of a
review of IEP issuance for out
of district placements, indicate
the # of records reviewed, the #
of records found to be in
Malden Public School Coordinated Program Review Mid-cycle Report
April 26, 2006
Page 5 of 20
Criterion
Number
and
Topic
(Refer to full
text of 20052006 CPR
requirements)
Approved
Corrective
Action Plan
Determined
to be
Substantially
Implemented
and Effective
Or
New IDEA
Requirement
s
Implemented

Method(s) of
Verification
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New IDEA
Requirements
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
Required Corrective Action,
Timelines for
Implementation,
and Further Progress
Reporting Requirements
compliance and an outline of
any corrective action steps
taken by the district to the
Department by December 15,
2006.
SE 18A
IEP
Development
and Content
Yes
Student
Records
Staff
Interviews
See SE 6
SE 18B
Yes
Student
Records
Staff
Interviews
See SE 9
SE 22
IEP
Implementation and
Availability
Yes
Student
Records
Staff
Interviews
Interviews and records show that
all general education,
occupational and vocational staff
attend team meetings and have
access to the IEP as appropriate.
Malden Public School Coordinated Program Review Mid-cycle Report
April 26, 2006
Page 6 of 20
Criterion
Number
and
Topic
(Refer to full
text of 20052006 CPR
requirements)
Approved
Corrective
Action Plan
Determined
to be
Substantially
Implemented
and Effective
Or
New IDEA
Requirement
s
Implemented

Method(s) of
Verification
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New IDEA
Requirements
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
Student records also
demonstrate that students have
access to necessary related
services including counseling
when they have behavioral or
emotional issues.
SE 24
Notice
Yes
Student
Records
SE 29
Primary
Language of
Home
Yes
Student
Records
Staff
Interviews
Documentation
Student record review
demonstrated that notices
(N1/N2) are fully addressing the
required questions regarding the
Team’s proposals and meeting
all other regulatory
requirements.
The district has a system in
place to indicate the primary
language of the home and
documents the types of language
assistance provided to families
Malden Public School Coordinated Program Review Mid-cycle Report
April 26, 2006
Page 7 of 20
Required Corrective Action,
Timelines for
Implementation,
and Further Progress
Reporting Requirements
Criterion
Number
and
Topic
(Refer to full
text of 20052006 CPR
requirements)
Approved
Corrective
Action Plan
Determined
to be
Substantially
Implemented
and Effective
Or
New IDEA
Requirement
s
Implemented

Method(s) of
Verification
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New IDEA
Requirements
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
as needed.
Yes
Student
Records
Staff
Interviews
Documentation
SE 44
Procedure
Recording
Suspensions
Yes
Documentation
Staff
Interviews
SE 50
Responsibilitie
s of the
Principal
Yes
Documentation
Staff
Interviews
SE 43
Behavioral
Interventions
Student records and interviews
show that behavioral
intervention plans and
behavioral issues are
incorporated into student IEP’s
as appropriate.
The district has revised it’s
procedures and tracking
methods to appropriately
monitor student absences and
suspensions at the high school
level.
The district has revised it’s
Student Study Team process and
consistently implements this
process at the high school level
to provide support to students
who are referred.
Malden Public School Coordinated Program Review Mid-cycle Report
April 26, 2006
Page 8 of 20
Required Corrective Action,
Timelines for
Implementation,
and Further Progress
Reporting Requirements
Criterion
Number
and
Topic
(Refer to full
text of 20052006 CPR
requirements)
SE 56
Programs
Evaluated
Approved
Corrective
Action Plan
Determined
to be
Substantially
Implemented
and Effective
Or
New IDEA
Requirement
s
Implemented

Method(s) of
Verification
Yes
Documentation
Staff
Interviews
Yes
Documentation
Staff
Interviews
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New IDEA
Requirements
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
The district regularly gathers
information from a wide variety
of sources and summarizes this
information annually in order to
effectively plan for future school
years.
Civil Rights
(MOA) and
Other General
Education
Requirements
MOA 2
Modifications
and Support of
Interviews and documentation
demonstrate that the district has
a sheltered English immersion
program in place, which is
Malden Public School Coordinated Program Review Mid-cycle Report
April 26, 2006
Page 9 of 20
Required Corrective Action,
Timelines for
Implementation,
and Further Progress
Reporting Requirements
Criterion
Number
and
Topic
(Refer to full
text of 20052006 CPR
requirements)
Approved
Corrective
Action Plan
Determined
to be
Substantially
Implemented
and Effective
Or
New IDEA
Requirement
s
Implemented

Method(s) of
Verification
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
supplemented by tutoring in
English language development
instruction, and general tutoring
provided by ESL qualified staff
at the high school level.
Limited
English
MOA 3
Access to Full
Range of
Educational
Programs
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New IDEA
Requirements
Yes
Documentation
Staff
Interviews
Based on interviews and
documentation all students have
access to the full range of
educational programming at all
school levels.
The district is providing special
Malden Public School Coordinated Program Review Mid-cycle Report
April 26, 2006
Page 10 of 20
Required Corrective Action,
Timelines for
Implementation,
and Further Progress
Reporting Requirements
Criterion
Number
and
Topic
(Refer to full
text of 20052006 CPR
requirements)
MOA 5
Occupational/
Vocational
Placement of
Disabled
Students
Approved
Corrective
Action Plan
Determined
to be
Substantially
Implemented
and Effective
Or
New IDEA
Requirement
s
Implemented

Yes
Method(s) of
Verification
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New IDEA
Requirements
Student
Records
Staff
Interviews
education consultation to
occupational/vocational staff in
order to support placement of
special education students.
Occupational/vocational staff
members also have access to
student IEPs as appropriate.
MOA 7
Translation of
General
Information
Yes
Documentation
Staff
Interviews
MOA 10
Notification
Yes
Documentation
Staff
Interviews
The district has translated the
Program of Studies into eight
languages that are predominant
in the district and has translators
available in the district as need
to translate other materials.
Handbooks and codes of
conduct are updated, posted on
the district’s website and
distributed annually to students,
parents and school personnel,
and its content meets the
requirements of the law.
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
.
District documentation
Malden Public School Coordinated Program Review Mid-cycle Report
April 26, 2006
Page 11 of 20
Required Corrective Action,
Timelines for
Implementation,
and Further Progress
Reporting Requirements
Criterion
Number
and
Topic
(Refer to full
text of 20052006 CPR
requirements)
MOA 12
Grievance
Procedures
Approved
Corrective
Action Plan
Determined
to be
Substantially
Implemented
and Effective
Or
New IDEA
Requirement
s
Implemented

Yes
Method(s) of
Verification
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New IDEA
Requirements
Documentation
Staff
Interviews
demonstrates that the student
handbook has all the required
grievance procedures in place
and the Student/Parent Guide
identifies the Section 504
coordinator at the high school.
MOA 14
Counseling
Materials Free
from Bias and
Stereotypes
Yes
Staff
Interviews
Documentation
MOA 16
Notice to
Students
Yes
Student
Records
Staff
Interviews
Documentation
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
The district has a policy
statement and uses a form to
monitor that counseling and
counseling materials, including
tests, surveys and college
planning packets, are reviewed
for bias and stereotypes.
The district now has a written
notice that meets the
requirements of this criterion
and translated versions are
available.
Malden Public School Coordinated Program Review Mid-cycle Report
April 26, 2006
Page 12 of 20
Required Corrective Action,
Timelines for
Implementation,
and Further Progress
Reporting Requirements
Criterion
Number
and
Topic
(Refer to full
text of 20052006 CPR
requirements)
MOA 17
Physical
Restraint
MOA 21
Staff Civil
Rights
Training
Approved
Corrective
Action Plan
Determined
to be
Substantially
Implemented
and Effective
Or
New IDEA
Requirement
s
Implemented

Method(s) of
Verification
Yes
Documentation
Staff
Interviews
Yes
Staff
Interviews
Documentation
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New IDEA
Requirements
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
The district has a policy and
procedures (including reporting
procedures) for the
implementation of Physical
Restraint Regulations, including
the provision of appropriate staff
training on topics concerning
physical restraint, staff reporting
requirements and procedures for
restraining special education
students.
Documentation demonstrates
that all staff are receiving civil
rights training annually as
required.
The district has a process in
Malden Public School Coordinated Program Review Mid-cycle Report
April 26, 2006
Page 13 of 20
Required Corrective Action,
Timelines for
Implementation,
and Further Progress
Reporting Requirements
Criterion
Number
and
Topic
(Refer to full
text of 20052006 CPR
requirements)
MOA 25
Institutional
SelfEvaluations
Approved
Corrective
Action Plan
Determined
to be
Substantially
Implemented
and Effective
Or
New IDEA
Requirement
s
Implemented

Yes
Method(s) of
Verification
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New IDEA
Requirements
Staff
Interviews
Documentation
place to conduct an annual
institutional self-evaluation.
The onsite team verified that a
2004-2005 district selfevaluation was completed.
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
Other
Regulated
Programs
Addressed
During this
Mid-cycle
Review
Malden Public School Coordinated Program Review Mid-cycle Report
April 26, 2006
Page 14 of 20
Required Corrective Action,
Timelines for
Implementation,
and Further Progress
Reporting Requirements
Malden Public Schools
English Learning Education (ELE) Requirements
Mid-Cycle Review Advisory Comments Resulting From The Department’s Review Of Local Self-Assessment Documents
(Please refer to full text of 2005-2006 CPR-ELE legal requirements and related implementation guidance at
http://www.doe.mass.edu/pqa/review/cpr/instrument/chapter71A.doc )
ELE Criterion
Number
and
Topic
ELE 1
Annual
Assessment
Advisory Comments Resulting from the Department’s
Review of Local ELE Self-Assessment
Document Submission
Required Corrective Action, Timelines for Implementation, and Further
Progress Reporting Requirements to be Implemented in Anticipation of the
District’s Next Scheduled Coordinated Program Review
The district has a policy for the identification of limited
English proficient (LEP) students that indicates that all
incoming students who may potentially be limited English
proficient are formally screened at the time of registration for
school. In addition, the district gathers information about the
home language of the student and family in the registration
form and through the use of a home language survey.
The district did not address how it annually assesses all limited English Proficient
students, however the district has put in place a new administrator in charge of
English Language Education (ELE) and the district is in the process of assessing
the entire ELE program.
ELE 2
MCAS
Participation
The district has a policy that ensures the participation of all
ELE students in all tests of the annual MCAS administration,
and has purchased approved bilingual dictionaries in various
native languages as an accommodation during MCAS.
ELE 3
Initial
Identification
The district has some written policies and procedures for the
identification of ELE students for each of the grade/school
levels. Once a student is identified and assessed to determine
their level of proficiency, the student is then placed in
appropriate classrooms setting with supports such as ESL
instruction. The District offers a programming for ELLs
consistent with Chapter 71A.
Please submit a proposed process for the annual assessment of LEP students and
include staff name, title, and role in the annual assessment process. Indicate
which staff members are trained in MELA-O by October 2, 2006.
The district states that it is in the process of reviewing its procedures for the initial
identification and reclassification of its students are part of the restructuring of the
Sheltered English Immersion (SEI) and English as a Second Language (ESL)
programs K-8. The district has indicated that this work will be completed during
the summer of 2006.
Please submit a copy of the restructuring plan including indication of any policies
Malden Public School Coordinated Program Review Mid-cycle Report
April 26, 2006
Page 15 of 20
ELE Criterion
Number
and
Topic
ELE 4
Waiver
Procedures
ELE 5
Program
Placement and
Structure
Advisory Comments Resulting from the Department’s
Review of Local ELE Self-Assessment
Document Submission
Required Corrective Action, Timelines for Implementation, and Further
Progress Reporting Requirements to be Implemented in Anticipation of the
District’s Next Scheduled Coordinated Program Review
and/or procedures that have been modified. Please submit this to the Department
by October 2, 2006.
The district has adopted the MADOE requirements and
procedures for granting waivers based on parent request or
district’s recommendation, and uses appropriate age level
waiver forms and a parent consent form to ensure proper
documentation. The waiver forms are available in the eight
identified major primary home languages spoken throughout
the district.
The district has SEI programs in several of the K-8 schools and
in the high school as well as ESL support in all the school for
high intermediate and transitioning students. The
Massachusetts Frameworks are used in all content areas for
instruction across all schools.
Submit a roster of LEP students, indicating when they receive English language
development instruction, and by which staff member. Provide copies or
certification numbers for all staff teaching ESL by October 2, 2006.
In order to modify the regular curriculum to provide sheltered
instruction, regular education teachers have been receiving
professional training in SEI to ensure the academic
achievement of ELE students in the regular classroom.
ELE 6
Program Exit
and Readiness
The district listed a variety of assessment instruments to
measure the English language proficiency of ELE students in
grades K-12 including MEPA-R/W, MELA-O, LAS R/W and
the IPT.
Please provide a copy of the finalized version of your classification and exit
criteria to the Department by October 2, 2006.
The district has indicated that they are in the process of
providing training to staff on how they re-designate students
based on the ELPBO so that students are consistently assessed
across all programs and schools.
Malden Public School Coordinated Program Review Mid-cycle Report
April 26, 2006
Page 16 of 20
ELE Criterion
Number
and
Topic
Advisory Comments Resulting from the Department’s
Review of Local ELE Self-Assessment
Document Submission
Required Corrective Action, Timelines for Implementation, and Further
Progress Reporting Requirements to be Implemented in Anticipation of the
District’s Next Scheduled Coordinated Program Review
ELE 7
Parent
Involvement
The district has conducted parent outreach to create an ELE
PAC. To date they have conducted one meeting and there are
plans in place to continue the group and create sub committees
to engage parents in topics that interest them.
Please provide a narrative describing the ELE PAC’s purpose and structure along
with any meeting announcements, activities or meeting minutes for the 2006-2007
school year. Please submit this to the Department by October 2, 2006.
ELE 8
Declining Entry
to a Program
The district indicated that it provides ESL support to students
who have declined entry into the SEI program.
Submit a description and appropriate documentation of the district’s policy and
procedures for providing English language support to students whose parents have
or will decline entry to a sheltered English immersion, two-way bilingual, or other
ELE program by October 2, 2006, that will include:
a)
Policy and procedures for placing students in a regular education
classroom after parents have opted out of an ELE program.
b)
Policy and procedures for monitoring student’s educational progress and
for providing additional support, if needed, to ensure that the student has
equal opportunity to have his or her English language and academic needs
met.
c)
Policy and procedures for keeping parents of ELE students informed
about their child’s progress.
Also, provide a copy of the ELE student roster for school year 2006-2007 by
October 2, 2006.
ELE 9
Instructional
Grouping
The district indicates that appropriate instructional groups are
maintained by grade level and according to the guidelines in
MGL 71A.
Submit an updated ELE Class Roster for school year 2006-2007 by October 2,
2006, that includes:
a) student’s initials, home language, type of ELE program, years in the
program, and current language proficiency.
ELE 10
Parental
Notification
The district indicated that this portion of the program is not
consistent in all areas and therefore is part of their
restructuring process to be completed in the summer of 2006.
Submit a description and appropriate documentation of the district’s
implementation practices for parental notification by August 31, 2006, including:
a) Parent notification in English and in all available languages.
Malden Public School Coordinated Program Review Mid-cycle Report
April 26, 2006
Page 17 of 20
ELE Criterion
Number
and
Topic
Advisory Comments Resulting from the Department’s
Review of Local ELE Self-Assessment
Document Submission
Required Corrective Action, Timelines for Implementation, and Further
Progress Reporting Requirements to be Implemented in Anticipation of the
District’s Next Scheduled Coordinated Program Review
b) Policy and procedures for providing to parents and guardians of LEP
students, reports cards and progress reports with the same frequency as
general education reporting in a language understandable to the parent or
guardian.
Submit a parent notification form letter by October 2, 2006.
ELE 11
Equal Access to
Academic
Programs and
Services
The district indicates that ELE students have equal access to
academic and services available to their English-speaking
peers in the school district.
Submit a description of the type of appropriate language support services provided
to LEP student to ensure that LEP students have equal access to academic
programs and services available to their English-speaking peers by october 2,
2006.
ELE 12
Equal Access to
Nonacademic
and Extracurricular
Programs
The district indicates that LEP students have equal access to
nonacademic programs and extracurricular activities available
to their English-speaking peers.
Submit a description of the type of appropriate language support services provided
to LEP student to ensure that LEP students have equal access to nonacademic
programs and extracurricular activities available to their English-speaking peers
by October 2, 2006.
ELE 13
Follow-up
Support
The district indicated that they are providing training for all
staff on how to provide follow-up of former LEP students for
the two year period following their exit from the program.
Submit a description of the revised policy and procedures for monitoring students
for two years after exiting the ELE program and the type of language support
services that will be provided by October 2, 2006.
The district indicated this process is under review and will be
revised for the 2006-2007 school year.
Include all forms developed in support of this standard.
In addition, submit sample fliers announcing extracurricular activities in
languages other than English by October 2, 2006.
Malden Public School Coordinated Program Review Mid-cycle Report
April 26, 2006
Page 18 of 20
ELE Criterion
Number
and
Topic
ELE 14
Licensure and
Fluency
Requirements
Advisory Comments Resulting from the Department’s
Review of Local ELE Self-Assessment
Document Submission
The district indicated they attempt to assure that all teachers
have the necessary requirements to teach in the program,
however did not give any details on how they do this.
Required Corrective Action, Timelines for Implementation, and Further
Progress Reporting Requirements to be Implemented in Anticipation of the
District’s Next Scheduled Coordinated Program Review
Teachers who instruct in SEI classrooms must have a content license and
ESL/ELL license; or have a content license and co-teach with another teacher who
holds an ESL/ELL license; or have a content license and have obtained intense
and sustained professional development in
(1) second language learning and teaching;
(2) sheltering content instruction;
(3) assessment of speaking and listening; and
(4) teaching reading and writing to limited English proficient students. (See
http://www.doe.mass.edu/ell/news04/0615qualifications.pdf)
Submit a list of all teachers who have limited English proficient students in their
classrooms. Indicate if they possess the appropriate license, or are teaching under
the professional development qualification, listing professional development
attended, number of participation hours, topics covered, and name and resume of
trainer by October 2, 2006.
Malden Public School Coordinated Program Review Mid-cycle Report
April 26, 2006
Page 19 of 20
ELE Criterion
Number
and
Topic
ELE 15
Professional
Development
Requirements
Advisory Comments Resulting from the Department’s
Review of Local ELE Self-Assessment
Document Submission
The district indicates that Professional Development Plans
have been made by all teachers to meet the requirements;
however there does not appear to be a district wide plan in
place.
Required Corrective Action, Timelines for Implementation, and Further
Progress Reporting Requirements to be Implemented in Anticipation of the
District’s Next Scheduled Coordinated Program Review
Submit a district-wide professional development plan by March 1, 2006,
to train teachers of LEP students in at least the following areas:
a) Second language learning and teaching
b) Sheltering content instruction
c) Assessment of speaking and listening
d) Teaching reading and writing to limited English proficient students.
Submit the date, training topics and agenda and attendance sheets of training
provided to teachers of LEP on a district-wide basis by October 2, 2006.
ELE 16
Equitable
Facilities (To be reviewed
during next
CPR visit)
ELE 17
DOE Data
Submission
Requirements
and Program
Evaluation
ELE 18
Records of LEP
Students(To be reviewed
during next
CPR visit.)
To be reviewed during the next CPR visit.
The district indicated that they are in the process of evaluating
the program.
Submit the district’s plan to evaluate the effectiveness of the ELE program fro the
2006-2007 school year in all programmatic areas, including steps to make
appropriate program adjustments or changes that are responsive to the outcomes
of the program evaluation by October 2, 2006.
To be reviewed during the next CPR visit.
Malden Public School Coordinated Program Review Mid-cycle Report
April 26, 2006
Page 20 of 20