The Commonwealth of Massachusetts
Department of Education
350 Main Street, Malden, Massachusetts 02148-5023
Telephone: (781) 338-3700
TTY: N.E.T. Relay 1-800-439-2370
April 18, 2006
Nicholas Kostan, Superintendent
Lynn Public Schools
90 Commercial Street
Lynn, MA 01905
Re:
’05 Mid-cycle Coordinated Program Review Report
Dear Superintendent Kostan:
Enclosed is the Department of Education's Mid-cycle Coordinated Program Review Report. This report
contains findings based on onsite monitoring activities conducted to verify the implementation status and
effectiveness of corrective action activities approved by the Department that were intended to address
findings of noncompliance included in the Lynn Public Schools Coordinated Program Review Report
issued on November 15, 2002. (In the remainder of this letter, please read “district” as meaning “school
district or charter school.”) Please excuse our delay in issuing this report, as you know we have had
significant vacancies and changes in staffing that have added to the delays in releasing this report.
As you know, one component of the Department’s Mid-cycle Review process was the review of your
district's self-assessment in the area of English learner education (ELE). The purpose of this activity is to
determine if your district is implementing the significant changes in M.G.L. Chapter 71A, this state’s law
governing the education of limited English proficient students that was adopted by voters as Question 2 in
2002. The Department has reviewed your district’s ELE self-assessment documents and is providing you
now with advisory comments and actions to be implemented in anticipation of your district’s next
scheduled Coordinated Program Review. Where indicated in our report, your district is urged to request
technical assistance in areas that, based solely on your self-assessment documents, were found not likely to
be fully implemented. To secure assistance, you may consult with your Mid-cycle Review Chairperson or
call Robyn Dowling-Grant in Program Quality Assurance Services at (781) 338-3732. You may also
consult with staff in the Department’s Office of Language Acquisition and Achievement at 781-338-3534
and obtain additional ELE guidance documents through the Department’s web site at
http://www.doe.mass.edu/ell/.
The MCR Team would like to acknowledge the high level of professionalism and willingness to improve
the manner in which services are provided to the children of Lynn. Also to be recognized is the district’s
diligent efforts to address areas cited in the 2003 CPR Final Report. Although not all of the areas have met
compliance and corrections are still necessary, there was significant evidence of improvement in the
district’s efforts toward meeting the regulatory requirements that were under review. Finally, the Team
would like to recognize the district’s effort to comport with the regulatory requirements for English
Learner Education.
The findings of the report can be described in three categories:
1. the need for greater special education oversight for process and IEP implementation,
2. a greater understanding by general educators of their responsibility to meet the needs of all
children in the least restrictive environment, and
3. the ongoing need to address the translation/interpretative needs of the limited English proficient
students and their parents.
As the Department previously informed you, in cases where a district fails to fully and effectively
implement a Corrective Action Plan, which was proposed by your district and approved by the
Department, the Department must then prepare a Corrective Action Plan for the district, which must be
implemented without further delay. You will find these requirements for corrective action and further
progress reporting included in the attached report together with any steps that must be taken by the district
to fully implement new special education requirements. Please provide the Department with your written
assurance that the Department's requirements for corrective action will be implemented by your school
district within the timelines specified. Your statement of assurance must be submitted to the Department's
Onsite Chairperson by May 1, 2006.
The Department will notify you of your district's next regularly scheduled Coordinated Program Review
several months before it is to occur. At this time, we anticipate the Department's next routine monitoring
visit to occur sometime during the 2007-2008 school year, unless the Department determines that there is
some reason to schedule this visit earlier.
Your staff's cooperation throughout these Follow-up Monitoring activities is appreciated. Should you
require additional clarification of information included in our report, please do not hesitate to contact the
Onsite Team Chairperson at 781-338-3748.
Sincerely,
David W. Keeler, Coordinated Program Review Follow-up Chairperson
Program Quality Assurance Services
Darlene A. Lynch, Assistant Director
Program Quality Assurance Services
c:
David P. Driscoll, Commissioner of Education
Mayor Edward J. Clancy, Chairperson, Lynn School Committee
Cheryl Meninno, District Program Review Follow-up Coordinator
Dean Paolillo, PQA Liaison to Lynn Public Schools
Encl.: Mid-cycle Coordinated Program Review Report
2
MASSACHUSETTS DEPARTMENT OF EDUCATION
MID-CYCLE COORDINATED PROGRAM REVIEW REPORT
Lynn Public Schools
ONSITE VERIFICATION OF CORRECTIVE ACTION PLAN IMPLEMENTATION
AND/OR IDENTIFICATION OF ADDITIONAL FINDINGS REQUIRING CORRECTIVE ACTION
Date of Coordinated Program Review (CPR): April 22, 2002
Date of Coordinated Program Review Corrective Action Plan Approval: April 16, 2003
Dates of Corrective Action Plan Progress Reports: May 30, 2003;Sept. 4, 2003; March 31, 2004
Dates of this Mid-cycle Review Onsite Visit: Feb. 15, 2005
Date of this Report: April 18, 2006
Criterion
Number
and
Topic
(Refer to full text
of 2005-2006
CPR
requirements)
Approved
Corrective
Action Plan
Determined to
be
Substantially
Implemented
and Effective
Or
New IDEA
Requirements
Implemented

Method(s) of
Verification
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New
IDEA Requirements
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
Required Corrective
Action, Timelines for
Implementation,
and Further Progress
Reporting Requirements
Yes
As cited in the CPR
report in 2002, the IEP
Team does not document
The district will conduct
professional development to
review the current
Special
Education
Requirements
(including new
IDEA-2004
Requirements
SE 6
Determination of
Transition
Student Records
Lynn Public Schools ’05 Coordinated Program Review Mid-cycle Report
April 18, 2006
Page 3 of 29
Criterion
Number
and
Topic
(Refer to full text
of 2005-2006
CPR
requirements)
Approved
Corrective
Action Plan
Determined to
be
Substantially
Implemented
and Effective
Or
New IDEA
Requirements
Implemented

Method(s) of
Verification
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New
IDEA Requirements
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Services
SE 8
IEP Team
composition and
attendance
Student Record
Please see the comment to the
right.
Partial
Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
Required Corrective
Action, Timelines for
Implementation,
and Further Progress
Reporting Requirements
its consideration of the
student’s course of
studies in relation to the
student’s future goals in
the IEP.
requirements for planning
transition activities for
students with disabilities.
Documentation of the
training agenda and staff
attendance will be provided
to the Department by
October 15, 2006.
Although the district has
substantially corrected
the issues cited in the
CPR report, the review
of student records
indicated that the
attendance of general
education staff at IEP
Team meetings is still
problematic.
The district will notify all
building principals of the
requirement to ensure that
general education staff
participates in IEP Team
meetings when the student
continues to be involved in
the general education
setting. The principals will
identify to the special
education administrator
how this information was
shared with staff and how
the principal(s) ensures
regular education staff
attendance. This
Lynn Public Schools ’03 Coordinated Program Review Mid-cycle Report
April 18, 2006
Page 4 of 29
Criterion
Number
and
Topic
(Refer to full text
of 2005-2006
CPR
requirements)
Approved
Corrective
Action Plan
Determined to
be
Substantially
Implemented
and Effective
Or
New IDEA
Requirements
Implemented

Method(s) of
Verification
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New
IDEA Requirements
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
Required Corrective
Action, Timelines for
Implementation,
and Further Progress
Reporting Requirements
information will be
provided to the Department
for verification.
In addition, the district is
required to perform a
compliance check, selecting
a random sample of 5
school records from each
school to examine Team
attendance.
The corrective action is
required as part of the
district’s progress report of
October 15, 2006.
SE 12
Frequency of Reevaluation
Student Record
Review
Yes
As was the case in the
CPR, student records
revealed that although
re-evaluations are
completed every three
years they are not being
consistently completed
before their due date.
Lynn Public Schools ’03 Coordinated Program Review Mid-cycle Report
April 18, 2006
Page 5 of 29
The district will indicate
how it monitors for the
completion of evaluations
within the timelines
required by regulation. The
district will provide
evidence of its monitoring
activities to the Department.
Criterion
Number
and
Topic
(Refer to full text
of 2005-2006
CPR
requirements)
Approved
Corrective
Action Plan
Determined to
be
Substantially
Implemented
and Effective
Or
New IDEA
Requirements
Implemented

Method(s) of
Verification
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New
IDEA Requirements
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
Required Corrective
Action, Timelines for
Implementation,
and Further Progress
Reporting Requirements
The corrective action is
required as part of the
district’s progress report of
October 15, 2006.
SE 13
Progress Reports
and Content
SE 14
Review and
revision of IEPs
Yes
Yes
Student Record
Review
As cited in the CPR
report, progress
reporting that effectively
reflects a student’s goal
attainment remains
inconsistent.
The onsite Team did not note
any concerns with the annual
review of IEPs.
Lynn Public Schools ’03 Coordinated Program Review Mid-cycle Report
April 18, 2006
Page 6 of 29
The district will conduct a
review of a sample of
student records (five per
school) to examine the
progress report writing. The
district will indicate any
corrective action taken upon
completion of its
compliance review. The
corrective action is required
as part of the district’s
progress report of October
15, 2006.
Criterion
Number
and
Topic
(Refer to full text
of 2005-2006
CPR
requirements)
Approved
Corrective
Action Plan
Determined to
be
Substantially
Implemented
and Effective
Or
New IDEA
Requirements
Implemented

Method(s) of
Verification
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
This standard was not
required at the time of the
mid-cycle review.
SE 25B
Resolution of
disputes
SE 30
Notice of
procedural
safeguards
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New
IDEA Requirements
Yes
Documentation
The district provides the
notice of procedural
safeguards.
Documentation
SE 46
Procedures for
suspension of
students with
disabilities more
than 10 days
Yes
Review during MCR
demonstrates that the district
is correctly implementing
procedures for suspension of
students with disabilities more
than 10 days.
Other Special
Education
Requirements
Originally Cited
in CPR Report
Lynn Public Schools ’03 Coordinated Program Review Mid-cycle Report
April 18, 2006
Page 7 of 29
Required Corrective
Action, Timelines for
Implementation,
and Further Progress
Reporting Requirements
Criterion
Number
and
Topic
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
Required Corrective
Action, Timelines for
Implementation,
and Further Progress
Reporting Requirements
SE 7
Transfer of
Rights
Yes
Student records revealed
that although parents and
students are now
informed of this
requirement there was
little evidence that
demonstrated students
who are 18 and older
participate in team
meetings and sign the
IEP.
The district will identify
what efforts are made to
invite and include older
students in the IEP process.
The district will provide a
description of its activities
to the Department as part of
the October 15, 2006
progress report.
SE 18A
IEP
Development
Yes
The following finding
cited in the CPR Final
Report continues to be
an issue in the district.
“Review of student
records indicated that
Teams do not
consistently develop
measurable, annual goals
and
objectives/benchmarks
for the student. IEPs do
The district will conduct a
sample student record
review and initiate any
corrective action, including
conducting workshops on
IEP writing and
development, as indicated
by the analysis of review
results. The number of
records reviewed, the
results and any corrective
action taken will be
(Refer to full text
of 2005-2006
CPR
requirements)
Approved
Corrective
Action Plan
Determined to
be
Substantially
Implemented
and Effective
Or
New IDEA
Requirements
Implemented

Method(s) of
Verification
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New
IDEA Requirements
Lynn Public Schools ’03 Coordinated Program Review Mid-cycle Report
April 18, 2006
Page 8 of 29
Criterion
Number
and
Topic
(Refer to full text
of 2005-2006
CPR
requirements)
Approved
Corrective
Action Plan
Determined to
be
Substantially
Implemented
and Effective
Or
New IDEA
Requirements
Implemented

Method(s) of
Verification
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New
IDEA Requirements
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
Required Corrective
Action, Timelines for
Implementation,
and Further Progress
Reporting Requirements
not consistently include
the following:
 an individualized
justification for the
removal of the
student from the
regular education
program,
 a description of the
regular education
services that the
student will receive,
 for students over 14
years, a description
of their transition
needs, or,
 for students whose
behavior impedes
their education, an
analysis of the
impact of their
behavior on their
education, a
statement of their
ability to meet the
reported to the Department
as part of the October 15,
2006 report.
Lynn Public Schools ’03 Coordinated Program Review Mid-cycle Report
April 18, 2006
Page 9 of 29
Criterion
Number
and
Topic
(Refer to full text
of 2005-2006
CPR
requirements)
Approved
Corrective
Action Plan
Determined to
be
Substantially
Implemented
and Effective
Or
New IDEA
Requirements
Implemented

Method(s) of
Verification
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New
IDEA Requirements
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
Required Corrective
Action, Timelines for
Implementation,
and Further Progress
Reporting Requirements
school discipline
code, and a
description of
services that will be
provided to assist
them.”
SE 20
LRE
Partial
Student Records
and
Documentation
The analysis by Department
and district administrators of
the SIMS data (from the
October 1, 2003 data
collection) revealed that the
distribution of special
education students in
educational environments
demonstrates that full
inclusion programming is
provided significantly less
often than the state average for
such programs. While partial
inclusion is somewhat more
than the state average in
comparison, substantially
separate classes are used more
than 2x the state average and
Public Separate Day programs
Lynn Public Schools ’03 Coordinated Program Review Mid-cycle Report
April 18, 2006
Page 10 of 29
Please see MOA 18
Criterion
Number
and
Topic
(Refer to full text
of 2005-2006
CPR
requirements)
Approved
Corrective
Action Plan
Determined to
be
Substantially
Implemented
and Effective
Or
New IDEA
Requirements
Implemented

Method(s) of
Verification
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New
IDEA Requirements
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
are approximately 2x the state
average as a program model
option. These placement
patterns indicate that the
district places an overreliance on a pullout service
delivery model. When the
reasons for more restrictive
settings were analyzed by
members of the MCR Team
and district administrators, it
appeared that the root cause
can be attributed to a lack of
clarity by general educators as
to their responsibility to meet
the needs of students in the
least restrict environment as a
key element in this issue. This
will be further discussed in
MOA 18.
Lynn Public Schools ’03 Coordinated Program Review Mid-cycle Report
April 18, 2006
Page 11 of 29
Required Corrective
Action, Timelines for
Implementation,
and Further Progress
Reporting Requirements
Criterion
Number
and
Topic
(Refer to full text
of 2005-2006
CPR
requirements)
SE 22
IEP Implementation
SE 34
Continuum of
Services
Approved
Corrective
Action Plan
Determined to
be
Substantially
Implemented
and Effective
Or
New IDEA
Requirements
Implemented

Method(s) of
Verification
Partial
Student Records,
Documentation
and Interviews
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New
IDEA Requirements
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Partial
Student Records,
Documentation
and Interviews
Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
Required Corrective
Action, Timelines for
Implementation,
and Further Progress
Reporting Requirements
Although the district has
made progress in this
area, the Review Team
had concerns regarding
the effective oversight of
IEP implementation once
consent is given.
The district will identify
how oversight of IEPs is
conducted at the building
level. The district will
indicate how the Special
Education Administrator
ensures effective oversight
of implementation of
services is conducted at the
building level. The district
will provide a description of
its activities to the
Department as part of the
October 15, 2006 progress
report.
The MCR review team
shared the same
concerns as cited in the
2003 final CPR report
concerning the lack of
inclusionary services and
the over reliance of a
pull-out model for the
Please see SE 50 for
corrective action
requirements.
Lynn Public Schools ’03 Coordinated Program Review Mid-cycle Report
April 18, 2006
Page 12 of 29
Criterion
Number
and
Topic
(Refer to full text
of 2005-2006
CPR
requirements)
Approved
Corrective
Action Plan
Determined to
be
Substantially
Implemented
and Effective
Or
New IDEA
Requirements
Implemented

Method(s) of
Verification
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New
IDEA Requirements
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
delivery of services. See
comments for SE 20 and
SE 50.
Lynn Public Schools ’03 Coordinated Program Review Mid-cycle Report
April 18, 2006
Page 13 of 29
Required Corrective
Action, Timelines for
Implementation,
and Further Progress
Reporting Requirements
Criterion
Number
and
Topic
(Refer to full text
of 2005-2006
CPR
requirements)
Approved
Corrective
Action Plan
Determined to
be
Substantially
Implemented
and Effective
Or
New IDEA
Requirements
Implemented

Method(s) of
Verification
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New
IDEA Requirements
SE 43
Behavioral
Interventions
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
Required Corrective
Action, Timelines for
Implementation,
and Further Progress
Reporting Requirements
Yes
Although the district has
a variety of separate
programs to meet the
needs of students with
behavioral issues, the
MCR review team
shared similar concerns
as those cited in the
2003 final CPR report
concerning the lack of
appropriate behavioral
interventions within the
general education
environment to meet the
needs of students in the
least restrictive
educational
environment.
The district must identify
and develop behavioral
interventions as part of its
district curriculum
accommodation plan
(DCAP). See MOA 18. The
district will provide a copy
of the district’s updated
DCAP, incorporating
mechanisms for behavioral
interventions to be
employed for regular
education populations, by
October 15, 2006.
Lynn Public Schools ’03 Coordinated Program Review Mid-cycle Report
April 18, 2006
Page 14 of 29
Criterion
Number
and
Topic
(Refer to full text
of 2005-2006
CPR
requirements)
Approved
Corrective
Action Plan
Determined to
be
Substantially
Implemented
and Effective
Or
New IDEA
Requirements
Implemented

Method(s) of
Verification
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New
IDEA Requirements
SE 47
Procedures for
suspension of
students not yet
determined
eligible
SE 48
FAPE
Documentation
and Interviews
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
Yes
The MCR team has
concerns as to whether
the procedural
safeguards for students
are implemented when
school staff has referred
the student to the
building based team,
based on the lack of
success in the classroom.
See SE 50 for further
comment.
Yes
The MCR team’s review
of the SIMS data reports
and conversations with
administrators raised
concerns that linguistic
minorities do not always
have full access to
vocational, counseling
and extra curricula
activities due to the lack
of translated materials
Lynn Public Schools ’03 Coordinated Program Review Mid-cycle Report
April 18, 2006
Page 15 of 29
Required Corrective
Action, Timelines for
Implementation,
and Further Progress
Reporting Requirements
Please see SE 50 for
corrective action.
Criterion
Number
and
Topic
(Refer to full text
of 2005-2006
CPR
requirements)
Approved
Corrective
Action Plan
Determined to
be
Substantially
Implemented
and Effective
Or
New IDEA
Requirements
Implemented

Method(s) of
Verification
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New
IDEA Requirements
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
and/or the availability of
staff that can
communicate in the
native language with
students and parents.
Lynn Public Schools ’03 Coordinated Program Review Mid-cycle Report
April 18, 2006
Page 16 of 29
Required Corrective
Action, Timelines for
Implementation,
and Further Progress
Reporting Requirements
Criterion
Number
and
Topic
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
Required Corrective
Action, Timelines for
Implementation,
and Further Progress
Reporting Requirements
SE 49
Related Services
Yes
The MCR team’s review
of student records
indicates that when
behavioral issues were
presented in the IEP,
appropriate counseling
goals and interventions
were not included in the
service delivery grid.
This was also found to
be the case in 2003 CPR
report.
The district will provide an
in- service to all Team
Chairpersons regarding the
development of counseling
service goals on IEPs and
the requirement to specify
counseling as a related
service when it is identified
as a need by the Team. The
staff attendance sheet and
agenda will be forwarded to
the Department by October
15, 2006.
SE 50
Instructional
Support
Partial
(Refer to full text
of 2005-2006
CPR
requirements)
SE 54
Professional
Development
Approved
Corrective
Action Plan
Determined to
be
Substantially
Implemented
and Effective
Or
New IDEA
Requirements
Implemented

Partial
Method(s) of
Verification
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New
IDEA Requirements
Documentation
Partial
See MOA 18
Although the district
provided information
concerning elective
courses offered, there
was no evidence that the
Lynn Public Schools ’03 Coordinated Program Review Mid-cycle Report
April 18, 2006
Page 17 of 29
The district will review the
Department’s standards in
this regard and provide the
necessary in-service
trainings. A calendar of the
Criterion
Number
and
Topic
(Refer to full text
of 2005-2006
CPR
requirements)
Approved
Corrective
Action Plan
Determined to
be
Substantially
Implemented
and Effective
Or
New IDEA
Requirements
Implemented

Method(s) of
Verification
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New
IDEA Requirements
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
district considers the
training needs of all staff
on an annual basis on the
required topics.
Lynn Public Schools ’03 Coordinated Program Review Mid-cycle Report
April 18, 2006
Page 18 of 29
Required Corrective
Action, Timelines for
Implementation,
and Further Progress
Reporting Requirements
in-service trainings and
activities will be provided
as part of the October 15,
2006 progress report.
Criterion
Number
and
Topic
(Refer to full text
of 2005-2006
CPR
requirements)
SE 56
Program
Evaluation
Approved
Corrective
Action Plan
Determined to
be
Substantially
Implemented
and Effective
Or
New IDEA
Requirements
Implemented

Partial
Method(s) of
Verification
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New
IDEA Requirements
Documentation
Interviews
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
Required Corrective
Action, Timelines for
Implementation,
and Further Progress
Reporting Requirements
Partial
According to the
documentation provided
and discussion with
administrators, the
district does evaluate its
special education
programs in an ongoing
manner. However, the
district did not provide
evidence of program
adjustments resulting
from their internal
evaluation and did not
provide samples of
reports with
recommendations
generated from the
process. At the time of
the review, they were in
the process of
developing an in-district
network to better track
and review data
concerning process and
IEP development. The
The district must identify
how its program evaluation
activities influence the
existing structure of its
special education programs
and services. The progress
report is due October 15,
2006.
Lynn Public Schools ’03 Coordinated Program Review Mid-cycle Report
April 18, 2006
Page 19 of 29
Criterion
Number
and
Topic
(Refer to full text
of 2005-2006
CPR
requirements)
Approved
Corrective
Action Plan
Determined to
be
Substantially
Implemented
and Effective
Or
New IDEA
Requirements
Implemented

Method(s) of
Verification
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New
IDEA Requirements
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
Required Corrective
Action, Timelines for
Implementation,
and Further Progress
Reporting Requirements
MCR Team encourages
the district to continue
this activity so that it will
have an improved
capacity for monitoring
and measurement of
program oversight and
success.
Civil Rights
(MOA) and
Other General
Education
Requirements
Partial
MOA 4
Disproportionalit
y
Areas of
disproportionate
representation by race
and national origin were
identified based on 2004
SIMS data reports and
discussed with district
administrators. That
meeting increased the
district’s understanding
that it must conduct
Lynn Public Schools ’03 Coordinated Program Review Mid-cycle Report
April 18, 2006
Page 20 of 29
The district’s progress
report is due October 15,
2006.
Criterion
Number
and
Topic
(Refer to full text
of 2005-2006
CPR
requirements)
Approved
Corrective
Action Plan
Determined to
be
Substantially
Implemented
and Effective
Or
New IDEA
Requirements
Implemented

Method(s) of
Verification
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New
IDEA Requirements
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
Required Corrective
Action, Timelines for
Implementation,
and Further Progress
Reporting Requirements
further review and
analysis of that data,
including additional data
from the SIMS 2005
reporting period. The
Department will
continue to provide
reports based on that
data for identifying root
causes or hypotheses
relative to these patterns,
concluding with the
development of a
corrective action plan.
MOA 3
Access to a full
range of
educational
programs
Partial
Documentation
and Interviews
As was the case in the CPR
report findings, LEP students
do have access to programs
offered in the district.
However, until the district is
able to improve its capacity to
translate information
describing alternative and
occupational/vocational
programs, parents of these
students will not have the
Lynn Public Schools ’03 Coordinated Program Review Mid-cycle Report
April 18, 2006
Page 21 of 29
The district will identify
what additional efforts to
translate information have
been developed. The
district’s e progress report
is due October 15, 2006.
Criterion
Number
and
Topic
(Refer to full text
of 2005-2006
CPR
requirements)
Approved
Corrective
Action Plan
Determined to
be
Substantially
Implemented
and Effective
Or
New IDEA
Requirements
Implemented

Method(s) of
Verification
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New
IDEA Requirements
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
Required Corrective
Action, Timelines for
Implementation,
and Further Progress
Reporting Requirements
information required to make
informed decisions regarding
their child’s education.
MOA 7
General
information and
materials in
languages other
than English
Partial
Documentation
and Interviews
Although the district has made
some significant progress in
translating general
information in other
languages, it recognizes that
more needs to be done. To this
end, they are investigating
ways to meet full compliance
with this criterion.
MOA 10A
Handbooks and
codes of conduct
(formerly MOA
17)
Yes
Documentation
and Interviews
The MCR Team found that
the findings of the 2003 CPR
report relating to student
handbooks continue to be
problematic. However, the
district is in the process of
developing templates for
student handbooks that will
standardize the information,
thereby increasing consistency
with requirements as well as
Partial
Lynn Public Schools ’03 Coordinated Program Review Mid-cycle Report
April 18, 2006
Page 22 of 29
See MOA 3 above.
Criterion
Number
and
Topic
(Refer to full text
of 2005-2006
CPR
requirements)
Approved
Corrective
Action Plan
Determined to
be
Substantially
Implemented
and Effective
Or
New IDEA
Requirements
Implemented

Method(s) of
Verification
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New
IDEA Requirements
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
Required Corrective
Action, Timelines for
Implementation,
and Further Progress
Reporting Requirements
Partial
Record reviews,
documentation and
discussions with
administrators indicated
that although there are
written processes in
place to implement
instructional supports for
all children in the district
under the DCAP, they
were not consistently
implemented at the
building level. The MCR
Team has concerns that
general educators lack a
clear understanding of
their responsibility to
meet student needs in the
The district’s administrator
will review and revise the
existing DCAP. Upon
completion of the revision,
the district will proceed to
train staff on the
implementation of the
DCAP at the building level.
The first progress report of
the district’s efforts to train
staff will be provided by
October 15, 2006.
facilitating their translation
into other languages. The
district has already completed
the translation of the code of
conduct for students into nine
languages.
MOA 18
Responsibilities
of the Principal
Formerly SE 50
Record Review,
Documentation
and Interviews
Lynn Public Schools ’03 Coordinated Program Review Mid-cycle Report
April 18, 2006
Page 23 of 29
Criterion
Number
and
Topic
(Refer to full text
of 2005-2006
CPR
requirements)
Approved
Corrective
Action Plan
Determined to
be
Substantially
Implemented
and Effective
Or
New IDEA
Requirements
Implemented

Method(s) of
Verification
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New
IDEA Requirements
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
least restrictive
environment, through the
implementation of
appropriate
accommodations and
instructional supports.
This concern is further
reinforced by the data
reports that demonstrate
the over reliance of the
pull- out model for
service delivery once
students have met
disability requirements
for special education.
This is particularly true
for those students with
behavioral issues.
MOA 21 staff
training
regarding civil
rights
Yes
Documentation
The district did provide
translated copies of its policy
and reporting procedures
regarding harassment, the
employee handbook, and a
copy of a Power Point
Lynn Public Schools ’03 Coordinated Program Review Mid-cycle Report
April 18, 2006
Page 24 of 29
Required Corrective
Action, Timelines for
Implementation,
and Further Progress
Reporting Requirements
Criterion
Number
and
Topic
(Refer to full text
of 2005-2006
CPR
requirements)
Approved
Corrective
Action Plan
Determined to
be
Substantially
Implemented
and Effective
Or
New IDEA
Requirements
Implemented

Method(s) of
Verification
Basis of Findings Regarding
Corrective Action Plan
Activities
Or
Basis of Findings Regarding
Implementation of New
IDEA Requirements
Corrective
Action Plan
Determined
Not Fully
Implemented
Or
Additional
Issues Have
Been
Identified

Basis of Findings
Regarding Incomplete
or Ineffective
Implementation of
Approved Corrective
Action Plan
Or
Basis of Findings of
Additional
Noncompliance
Required Corrective
Action, Timelines for
Implementation,
and Further Progress
Reporting Requirements
No
The district did not
provide evidence that
demonstrates it annually
evaluates all aspects of
its K-12 program to
ensure that the district’s
children have access to
all academic and nonacademic programs.
The district must develop a
process for reviewing its
programs to ensure its
policies and practices do
not discriminate or limit
educational access. The
district will identify its
review process to the
Department and provide
examples of recent review
activities. The progress
report is due October 15,
2006.
presentation email sent to each
staff member regarding civil
rights for staff and students.
However, other than the epresentation there was no
other documentation that all of
the required training elements
are currently being met.
MOA 25
Institutional
Evaluation
Lynn Public Schools ’03 Coordinated Program Review Mid-cycle Report
April 18, 2006
Page 25 of 29
Lynn Public Schools
English Learning Education (ELE) Requirements
Mid-Cycle Review Advisory Comments Resulting From The Department’s Review Of Local Self-Assessment Documents
(Please refer to full text of 2005-2006 CPR-ELE legal requirements and related implementation guidance at
http://www.doe.mass.edu/pqa/review/cpr/instrument/chapter71A.doc)
ELE Criterion
Number
and
Topic
Advisory Comments Resulting from the
Department’s Review of Local ELE SelfAssessment
Document Submission
Required Corrective Action, Timelines for Implementation, and Further
Progress Reporting Requirements to be Implemented in Anticipation of the
District’s Next Scheduled Coordinated Program Review
ELE 1
Annual Assessment
Document and record reviews indicate that the
district is meeting the requirements of this
criterion.
ELE 2
MCAS Participation
Document and record reviews indicate that the
district is meeting the requirements of this
criterion.
ELE 3
Initial Identification
Document and record reviews indicate that the
district is meeting the requirements of this
criterion.
ELE 4
Waiver Procedures
Document and record reviews indicate that the
district is meeting the requirements of this
criterion.
ELE 5
Program Placement
and Structure
The district is encouraged to continue its plan to
fully meet the requirements for Sheltered
English Immersion (SEI) classrooms using
trained general educators.
Lynn Public Schools ’03 Coordinated Program Review Mid-cycle Report
April 18, 2006
Page 26 of 29
ELE Criterion
Number
and
Topic
ELE 6
Program Exit and
Readiness
Advisory Comments Resulting from the
Department’s Review of Local ELE SelfAssessment
Document Submission
Required Corrective Action, Timelines for Implementation, and Further
Progress Reporting Requirements to be Implemented in Anticipation of the
District’s Next Scheduled Coordinated Program Review
Although the district does have a process in
place, it did not fully meet the standard.
However, the district will be implementing new
procedures during the school year 2006/2007
that are designed to meet the standard.
The district will provide a description of its process to the Department as part of the
October 15, 2006 progress report.
ELE 7
Parent Involvement
The district meets the requirements of this
criterion.
ELE 8
Declining Entry to a
Program
The district substantially meets the requirements
of this criterion, however, it must continue the
training of general educators at the secondary
level in SEI techniques in order to support those
LEP students who are not receiving direct
services.
ELE 9
Instructional Grouping
ELE 10
Parental Notification
The district meets the requirements of this
criterion.
The district is currently in the process of
translating secondary report cards and progress
reports as well as other necessary notices to
parents, which inform them as to their child’s
progress in school.
The district will provide sample copies of translated documents to the Department
for verification. The progress report is due October 15, 2006.
Lynn Public Schools ’03 Coordinated Program Review Mid-cycle Report
April 18, 2006
Page 27 of 29
ELE Criterion
Number
and
Topic
ELE 11
Equal Access to
Academic Programs
and Services
Advisory Comments Resulting from the
Department’s Review of Local ELE SelfAssessment
Document Submission
Required Corrective Action, Timelines for Implementation, and Further
Progress Reporting Requirements to be Implemented in Anticipation of the
District’s Next Scheduled Coordinated Program Review
As cited earlier in this report some LEP
students, by virtue of the written and oral
language barriers, do not have full access to
counseling services, non-core general education
programs or some of the other opportunities
available to their English-speaking peers.
The district must indicate what actions have been taken to provide access to
counseling and other educational programs within the district. The district will
identify the steps taken to achieve equal access for English Language Learners. The
progress report is due October 15, 2006.
ELE 12
Equal Access to
Nonacademic and
Extracur-ricular
Programs
Please see ELE 11.
ELE 13
Please see ELE 6.
Follow-up Support
ELE 14
Licensure and Fluency
Requirements
The district meets the requirements of this
criterion.
Lynn Public Schools ’03 Coordinated Program Review Mid-cycle Report
April 18, 2006
Page 28 of 29
ELE Criterion
Number
and
Topic
ELE 15
Professional
Development
Requirements
Advisory Comments Resulting from the
Department’s Review of Local ELE SelfAssessment
Document Submission
Required Corrective Action, Timelines for Implementation, and Further
Progress Reporting Requirements to be Implemented in Anticipation of the
District’s Next Scheduled Coordinated Program Review
The district does substantially meet the
requirements of this criterion; however, it must
continue the training efforts of general educators
at the secondary level in SEI techniques.
ELE 16
Equitable Facilities (To be reviewed during
next CPR visit)
ELE 17
DOE Data Submission
Requirements and
Program Evaluation
The district meets the requirements of this
criterion.
ELE 18 Records of
LEP Students(To be reviewed during
next CPR visit.)
The district has instituted improved methods of
maintaining the records of LEP students and is
encouraged to continue these efforts until all
schools within the district comply with the
requirements.
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April 18, 2006
Page 29 of 29