The Commonwealth of Massachusetts
Department of Education
350 Main Street, Malden, Massachusetts 02148-5023
Telephone: (781) 338-3700
TTY: N.E.T. Relay 1-800-439-2370
July 15, 2005
Dr. Scott Andersen, Superintendent
Longmeadow Public Schools
127 Grassy Gutter Road
Longmeadow, MA 01106
Re:
Onsite Follow-up Monitoring Report: Coordinated Program Review Corrective Action
Plan Verification and Special Education Mid-cycle Review
Dear Dr. AndersEn:
Enclosed is the Department's Coordinated Program Review Follow-up Monitoring Report
together with findings regarding your district’s Coordinated Program Review Mid-cycle Review.
This report contains the Department's findings based on the onsite activities conducted in your
school district to verify the implementation status and effectiveness of corrective steps taken in
response to your Coordinated Program Review Report issued on October 5, 2001.
While the Department of Education found certain noncompliance issues to be resolved, others
were partially corrected. In cases where a district fails to fully and effectively implement a
Corrective Action Plan, proposed by the district and approved by the Department, the
Department must then prepare a Corrective Action Plan for the district, to be implemented
without further delay. You will find these requirements for corrective action and further progress
reporting included in the attached report together with any steps that must be taken by the district
to fully implement new special education requirements.
Please provide the Department with your written assurance that the Department's requirements
for corrective action will be implemented by your school district within the timelines specified.
Your statement of assurance must be submitted to the Department's Onsite Chairperson by July
21, 2005.
Your staff's cooperation throughout these Follow-up Monitoring activities is very much
appreciated. Should you require additional clarification of information included in our report,
please do not hesitate to contact the Onsite Team Chairperson at 413-284-0382.
Sincerely,
Martha H. Dodge, Coordinated Program Review Follow-up Chairperson
Program Quality Assurance Services
John D. Stager, Administrator
Program Quality Assurance Services
c:
David P. Driscoll, Commissioner of Education
William Hoff, School Committee Chairperson, 24 Pinewood Hills, Longmeadow, MA
Elaine Cuphone, District Program Review Follow-up Coordinator
Encl.: Follow-up Monitoring Report
2
MASSACHUSETTS DEPARTMENT OF EDUCATION
COORDINATED PROGRAM REVIEW
LONGMEADOW PUBLIC SCHOOLS
ONSITE VERIFICATION OF CORRECTIVE ACTION PLAN IMPLEMENTATION
AND/OR IDENTIFICATION OF ADDITIONAL FINDINGS REQUIRING CORRECTIVE ACTION
Action Plan Submitted on December 13, 2001
Progress Reports Submitted on March 15, 2002
Onsite Visit Conducted on May 9, 10, 11, 2005
Date of this Report July 15, 2005
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s)
of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting


Special Education Requirements
SE 3
Special
requirements
for
determination
of specific
learning
disabilities
Specific
Learning
Disability
form within
student
records
Staff
interviews
The Team consistently
implements the special
requirements for
determination of specific
learning disabilities

Two observations of the
student were not
completed. Additionally,
while the Team completed
the Specific Learning
Disability Form for
eligible students, in many
cases the form was not
completed fully or
The district will provide a
memo to special education
staff regarding the special
requirements for determining
specific learning disabilities
(SLD) in students and
appropriate completion of the
SLD form. A copy of the
memo will be provided to the
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s)
of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting


accurately.
2
Department by January 15,
2006.
The district will provide a copy
of five (5) accurately
completed SLD forms to the
Department by July 15, 2006.
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s)
of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
The Team documents the
student's desired
outcomes within the
vision statement e.g.
exploration of postsecondary education
options; attainment of
personal goals, etc.
However this information
is not supported or
expanded upon within
IEP 3 (Age-Specific
Considerations) and
within IEP 8 (Additional
Information).
The district will draft a memo
to all special education staff,
guidance counselors, and
school psychologists
explaining the requirement to
fully document transition
planning and/or services within
the IEP and will provide a copy
of the memo to the Department
by January 15, 2006.


SE 6
Determination
of transition
services
SE 13
Progress
Reports and
content
Student
records
Staff
interviews
Student
records
Staff
interviews
The Team, based upon the
student's needs, determines
the appropriate transition
services for students. The
district ensures that identified
transition services are
consistently implemented.
Students, age 14 and above,
are consistently invited to
and attend Team meetings.
The district provides
progress reports to parents as
least as often as parents are
informed of the progress of
non-disabled students and are
maintained in the student’s
record.
3


Progress reports do not
consistently report
information on the
student’s progress toward
the annual goal and if the
progress is sufficient for
the student to achieve the
goal by the end of the IEP
period.
The district will provide a copy
of five (5) IEP’s that accurately
document transition planning
discussions and transition
services to the Department by
July 15, 2006.
The district will draft a memo
to all staff who complete
special education progress
reports reiterating the
requirement that each progress
report must contain
information on the student’s
progress toward the annual
goal and if the progress will be
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s)
of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting


sufficient for the student to
achieve the goal by the end of
the IEP period. A copy of the
memo will be submitted to the
Department by January 15,
2006.
The district will submit copies
of progress reports for five (5)
students to the Department by
July 15, 2006.
4
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s)
of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified

SE 15
Outreach by the
School District
(Child Find)
SE 17
Initiation of
services at age
three and Early
Intervention
transition
procedures
SE 18A
IEP
development
and content


Staff
interviews
District's
child find
procedures

Sample
letters and
screening
notices
Student
records
Staff
interviews

The district ensures annual or
more frequent outreach and
continuous liaison with those
groups from which
promotion or transfer of
students in need of special
education may be expected,
or which would include
students in need of special
education.
The district encourages
referrals for young children
when or before the child
turns two and one half years
old to ensure continuity of
services.
Job
description
of district's
Director of
Student
Services
The Team, upon determining
that the student is eligible for
special education, uses
evaluation data to develop
the IEP that contains all
required elements.
List of all
The district ensures that each
5
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s)
of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified


persons
authorized to
commit
resources of
the district
IEP Team has at least one
person with authority to
commit the resources of the
district.
Student
records
Staff
interviews
6
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s)
of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
The district does not
consistently provide the
parent with a proposed
IEP and placement, or a
written explanation of the
finding of no eligibility
within the mandated
forty-five school working
days from receiving
written parental consent.
The district will draft and
distribute a memo to special
education staff regarding
timelines for provision of IEPs
to the parents, or a written
explanation of the finding of
no eligibility within forty-five
school working days after
receipt of the parent's written
consent to evaluate. A copy of
the memo will be provided to
the Department by January
15, 2006.


Student
records
SE 18B
Determination
of placement;
immediate
provision of
IEP to parent
The Team consistently
convenes a Team meeting,
fully develops the IEP, and
determines appropriate
placement to deliver the
services on the student's IEP.

The district will randomly
select five (5) IEPs and submit
documentation that the IEPs
were provided to the parent
within forty-five school
working days after receipt of
the parent’s written consent to
evaluate to the Department by
July 15, 2006.
SE 20
Least restrictive
program

Student
records
The district ensures the
program selected for a
student is the least restrictive
7
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s)
of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified


selected
Staff
interviews
environment and, when
removal from the general
education classroom is
needed, transition to a less
restrictive program is
promoted.
8
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s)
of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting

SE 22
IEP
implementation
and availability
SE 26
Parent
participation in
meetings
SE 28
Parent provided
the IEP or
notice of no
eligibility
together with
notification of
procedural
safeguards and


Student
records
Staff
interviews

Student
records
District
continuous
improvemen
t plan
Staff
interviews
Student
records
The district provides the
mutually agreed upon IEP
services without delay and, at
the beginning of each school
year, each eligible student
within the district has an IEP
in effect.
The district ensures that one
or both parents are members
of the Team and, if neither
parent can attend, will use
other methods to ensure
parent participation in the
Team process.
The district convenes a Team
meeting, fully develops the
IEP, and determines
appropriate placement to
deliver the services on the
student's IEP.
9

The district does not
consistently provide the
parent with a proposed
IEP and placement, or a
written explanation of the
finding of no eligibility
within the mandated
forty-five school working
days from receiving
Please see 18B above
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s)
of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance


parents' rights
written parental consent.
10
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s)
of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting



Student
records
SE 29
Communications are in
English and
primary
language of
home
Staff
interviews
The district does not
consistently provide
communications to
parents of limited English
proficient students in an
understandable language.
Using completed home
language surveys, the district
will determine which parents
require communications
provided in a language other
than English.
For those parents who require
communications provided to
them in a language other than
English, the district will
provide such communications
through oral or written
translations.
The district will submit copies
of communications in a
language other than English
that were provided to parents
by January 15, 2006.
SE 32
Parent advisory
council for
special
education

PAC bylaws
Meeting
agendas
The district has established a
district-wide parent advisory
council (PAC) on special
education that is offered to
all parents of children with
disabilities and other
11
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s)
of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified


Sign-in
sheets
interested parties. The
district annually conducts, in
cooperation with the PAC, a
workshop on the rights of
students and their
parents/guardians under state
and federal special education
laws.
12
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s)
of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting

SE 50
Responsibilities
of the School
Principal and
Administrator
of Special
Education
SE 54
Professional
development
regarding
special
education
SE 56
Special
education
programs and
services are



District
curriculum
accommodation plan
(DCAP)
District
policy for
educational
services in
the home or
hospital
Professional
development
course
offerings
District-wide
professional
development
offerings
Evaluation
program
survey and
results by
teachers
The district ensures that
Principals and the
Administrator of Special
Education fulfill the
responsibilities set forth in
state and federal law and
regulations.
The district considers the
needs of all staff in
developing training
opportunities for professional
and paraprofessional staff
and annually provides a
variety of offerings that
includes all required topics.
The district has created a
new program evaluation
survey that is distributed to
teachers and parents
13

The district does not
regularly evaluate the
effectiveness of all its
special education
programs, related
The district will develop and
implement a plan that regularly
evaluates the effectiveness of
its special education programs,
related services, and
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s)
of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting


evaluated
services, or administrative
areas.
administrative areas.
Data for the evaluation should
be derived from, but not
limited to: analysis of IEP
goals (e.g. percentage of goals
each student met; of the goals
not met, what is the percentage
ranking of goal focus areas);
dropout rates (e.g. rate of
regular education drop-out
versus special education dropout; incidence of dropout by
disability; etc.); graduation
rates (e.g. rate of regular
education graduation versus
special education graduation;
incidence of graduation by
disability; etc.); and efficacy of
administrative
functions/processes.
The district will submit a copy
of the plan to the Department
by January 15 2006.
14
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s)
of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified


English Language Education
ELE 1
Annual
assessment

Student
Records
The district annually assesses
the English proficiency of all
limited English proficient
(LEP) students.
15
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s)
of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting

The district does not
provide parents and staff
with information on
waiver implementation
practices.
The district will provide a copy
of its waiver implementation
practices to the Department by
January 15, 2006.

The district does not place
LEP students in
classrooms with teachers
who are appropriately
licensed or trained to
provide sheltered English
instruction (SEI).
The district will submit a list of
teachers who have been trained
to provide SEI to the
Department by January 15,
2006.

ELE 2
MCAS
ELE 3
Initial
identification
ELE 4
Waiver
procedures



Student
records
Student
records
Student
records
Staff
interviews
ELE 5
Program
placement and
structure
Records
reviews
Staff
interviews
LEP students participate in
the annual administration of
the MCAS exam as required
and in accordance with
Department guidelines.
The district uses qualified
staff and appropriate
procedures and assessments
to identify students who are
limited English proficient
and assess their level of
English proficiency.
The district is aware that it
must have waiver
implementation practices in
place and provide parents
and staff with this
information.
The district does have plans
to provide professional
development in second
language acquisition and
sheltered English instruction
during the 2005-2006 school
year.
16
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s)
of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting

The district does not have
an effective mechanism
for consistently exiting
students who have
obtained English
proficiency.
The district will provide a copy
of its program exit and
readiness implementation
practices to the Department by
January 15, 2006.

The district has a lack of
SEI classrooms that
impeded the ability of
LEP students from
receiving effective
content instruction at
appropriate academic
levels.
The district’s notification
letter does not contain all
The district will provide a copy
of an action plan that
effectively resolves its lack of
SEI classrooms, to the
Department by January 15,
2006.


Record
reviews
ELE 6
Program exit
and readiness
The district exits some
students who have obtained
English proficiency.
Staff
interviews
ELE 7
Parent
involvement
ELE 8
Declining entry
to a program
ELE 9
Instructional
grouping
ELE 10
Parental


Record
reviews
Staff
interviews
The district has a mechanism
for including parents or
guardians of LEP students in
matters pertaining to their
children’s education.
The district provides English
language support to students
whose parents have declined
entry to an SEI, two-way, or
other ELE program.
The district is aware of the
requirement that LEP
students receive effective
content instruction at
appropriate academic levels.
Record
reviews
The district has a parent
notification letter.
Staff
interviews
Record
reviews
Staff
interviews
Record
reviews

17
The district will provide to the
Department by January 15,
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s)
of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting


notification
of the required elements
nor is it provided to all
parents of LEP students.
Additionally the district
does not consistently
provide progress reports
and report cards in a
language understandable
to the parent or guardian.
Staff
interviews
18
2006:
1. A copy of an updated
notification letter that
contains all required
elements;
2. Copies of five (5)
progress reports and
report cards that were
given to the parent or
guardian in an
understandable
language.
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s)
of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting

The district does not
consistently consider and
assess LEP students for
special education when
appropriate.
The district will provide an
action plan, describing how it
will consistently consider and
assess LEP students for special
education when appropriate, to
the Department by January
15, 2006.

The district does not have
a process in place to
effectively monitor the
progress of students who
have exited an ELE
program.

The district does not
consistently provide
appropriately licensed or
professional trained
The district will provide a copy
of its process, to effectively
monitor the progress of
students who have exited an
ELE program, to the
Department by January 15,
2006.
The district will provide
evidence that general education
content teachers and ESL
teachers are appropriately


Record
reviews
ELE 11
Equal access to
academic
programs and
services
ELE 12
Equal access to
nonacademic
and
extracurricular
programs
ELE 13
Follow-up
support
Staff
interviews

Record
reviews
Staff
interviews
Student
records
Staff
interviews
ELE 14
Licensure and
fluency
requirements
The district provides access
to academic programs and
services.
Staff
interviews
The district provides
appropriate support, where
necessary, to LEP students to
ensure equal access to
nonacademic programs and
extracurricular activities
available to English-speaking
peers.
The district is aware that it
must monitor students who
have exited an ELE program
for two years and provide
language support if needed.
The district has some ESL
teachers who are
appropriately licensed.
19
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s)
of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
general education and
content teachers to
instruct LEP students.
Additionally, not all ESL
teachers possess
appropriate licensure.
licensed or professional trained
to the Department by January
15, 2006.


20
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s)
of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
The district will provide a copy
of the following to the
Department by January 15,
2006:
1. Agendas for all
professional
development training;
2. Name and position of
presenters;
3. Sign-in sheets with
name, position, and
building assignment
The district will provide
evidence, that it has
comparable instructional
spaces for LEP students, to the
Department by January 15,
2006.


Records
reviews
ELE 15
Professional
development
requirements
Staff
interviews
Staff
interviews
ELE 16
Equitable
facilities
ELE 17
DOE data
submission
requirements
and program
evaluation

Staff
interviews
District
submission
The district is aware that it
must provide professional
development to teachers of
LEP students.

The district does have
plans to provide
professional development
in second language
acquisition and SEI
during the 2005-2006
school year.
The district is aware that it
must ensure that LEP
students are provided
facilities, materials, and
services comparable to those
provided to the overall
student population.
The district provides annual
reports to the Department
that meet all requirements
and conducts periodic
evaluations of the
effectiveness of the ELE
program.

The district does not
provide comparable
instructional spaces for
LEP students as are
provided to the general
education population.
21
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s)
of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
The district does not
consistently redact
confidential information,
maintain a log of access
for each record, or
maintain required
assessments and/or prior
education history.
The district will review all of
its LEP student records to:
1. Redact confidential
information;
2. Include a log of access
with each record;
3. Add all required
assessments and/or
education history
The district will provide a
letter of assurance that it has
completed the above to the
Department by January 15,
2006.


Student
records
ELE 18
Records of
students
The district provides
cumulative records for LEP
students.

Previous Issues of Non-compliance from Coordinated Program Review – Special Education
SE 1
Assessments
are
appropriately
selected and
interpreted for
students
referred for
evaluation

Student
Records
Description
of district
evaluation
standards
and
procedures
used for
student
The district has a variety of
assessment tools and
strategies available to
evaluators in order to gather
relevant functional and
developmental information,
including information
provided by the parent.
22
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s)
of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified


evaluation
and
placement
decisions.
Staff
interviews
23
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s)
of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting


Student
records
SE 2
Required and
optional
assessments
SE 8
Evaluation team
composition
Current
parent's
rights notice

Staff
interviews
Student
records
SE 9
Eligibility
determination
SE 19
Student
records

Student
The district conducts
required assessments, and
optional assessments as
recommended, for students
referred for special education
evaluations.

The district does not
consistently complete an
educational history as part
of the educational
assessment.
The district will consistently
complete an educational
history as part of each
educational assessment.
The district will submit a copy
of five (5) educational
assessments to the Department
by January 15 2006.
The district ensures that
Evaluation Teams are
composed of all required
persons.
The district successfully
provides an evaluation and
convenes a Team meeting
within the required forty-five
school working days after
receipt of the parent's written
consent to evaluate.
The district, with the parents’
24

The district does not
consistently provide the
parent with the proposed
IEP and placement, or a
written explanation of the
finding of no eligibility
within the required fortyfive school working days
after receipt of the
parent’s written consent to
evaluate.
Please see 18B above
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s)
of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified


Extended
evaluation
records
Staff
interviews
SE 24
Notice to parent
regarding
proposal or
refusal to
initiate or
change the
identification,
evaluation, or
educational
placement of
the child or the
provision of
FAPE

Student
records
consent, appropriately
utilizes an extended
evaluation process when
evaluation information is
insufficient to develop a full
or partial IEP.
The district provides required
notice to parents regarding
the district's proposal or
refusal to initiate or change a
student's identification,
evaluation, educational
placement, or provision of
free, appropriate public
education (FAPE).
25
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s)
of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified

SE 25
Parental
consent
SE 27
Content of
Team meeting
notice to
parents
SE 34
Continuum of
alternative
services and
placements




Student
records
Staff
interviews
Student
records
Student
records
District's
range of
special
education
program and
related
service
options
available to
students
The district obtains informed
parental consent as required
by state and federal law.
The district’s meeting notices
do meet all state and federal
law content requirements.
The district ensures,
arranges, and provides for a
continuum of services and
alternative placements that
are available to and meet the
needs of students in special
education.
District's
continuum
26
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s)
of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified


of
vocationally
related
programs
and services
27
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s)
of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
The district does not have
written procedures on
how it annually identifies
eligible students who
attend private schools at
private expense and
subsequently coordinates
with private school
representatives to provide
those services.
The district will draft written
procedures on how it will
annually identify eligible
student who attend private
schools at private expense and
coordinate with private school
representatives to provide
those services.

SE 35
Specialized
materials and
assistive
technology
SE 39
Procedures used
to provide
services to
eligible students
enrolled in
private schools
at private
expense
SE 43
Behavior
interventions


Student
records
Staff
interviews

Student
records
Invoices for
services
provided

Student
records
Copy of
completed
FBA
The district ensures that
specialized materials and
equipment are considered for
each eligible student and
provided as indicated by the
IEP.
The district provide services
to eligible students who
attend private schools at
private expense
The Team, for students
whose behavior impedes
their learning or the learning
of others, considers the
student's behavior including,
but not limited to, the
possible need for a functional
28

The district will provide a copy
of the written procedures to the
Department by January 15,
2006.
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s)
of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified


SE 47
Procedural
requirements
applied to
students not yet
determined to
be eligible for
special
education

Reviewed
information
on training
that was
provided to
all staff
behavioral assessment
(FBA).
The district ensures that
students who have been
suspended but not yet
determined to be eligible for
special education are
afforded all protections
available to them.
29
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s)
of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting

SE 53
Use of paraprofessionals


Professional
development
documents
Staff
interviews
SE 55
Special
education
facilities and
classrooms

Staff
interviews
Random
observations
The district appropriately
trains paraprofessionals and
assistants to provide special
education or related services.
Paraprofessionals and
assistants do not design
instruction but implement
instruction under appropriate
supervision.
The district provides
facilities and classrooms for
eligible students, which
maximize their inclusion into
the life of the school.
Previous Issues of Non-compliance from Coordinated Program Review – Civil Rights
MOA 1
(formerly
MOA 4)
Identification of
limited English
proficient
students
MOA 4
(formerly
MOA 5)
Placement and

Student
records
Staff
interviews
Records
reviews
Staff
The district uses qualified
staff and appropriate
procedures and assessments
to identify LEP students
assess their level of English
proficiency.
The district does have plans
to provide professional
development in second
language acquisition and SEI
30

The district does not place
LEP students in
classrooms with teachers
who are appropriately
The district will submit a list of
teachers who have been trained
to provide SEI to the
Department by January 15,
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s)
of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting


program
modifications
for limited
English
proficient
students
MOA 7
(formerly
MOA 3)
Information to
be translated
into languages
other than
English
interviews
during the 2005-2006 school
year.

Student
records
Staff
interviews
31
licensed or trained to
provide SEI.
2006.
The district does not
consistently provide
communications (general
announcements,
counseling materials,
notices of extracurricular
activities, and information
regarding school
recruitment and
promotional activities) to
parents of limited English
proficient students in an
understandable language.
Please see SE 29.
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s)
of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified

MOA 9
(formerly
MOA 16)
Hiring and
employment
practices or
prospective
employers of
students
MOA 11A
(formerly
MOA 6)
Designation of
liaison and
grievance
procedures
MOA 12A
(formerly
MOA 1)
Annual and
continuous
notification
concerning nondiscrimination


Staff
Interviews
The district does not permit
prospective employers from
recruiting students.

Copy of
procedures
within
student
handbook
The district has written
grievance procedures for
students and employees
alleging discrimination based
on sex or disability.

Copy of
notices
The district continually
notifies students, staff, and
the general public that it does
not discriminate on the basis
of race, color, national
origin, sex, or disability.
Notification also includes
information on district
32
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s)
of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
The district’s letter does
not state that the student
and his parent or guardian
may meet with the school
committee or its
designated representatives
prior to the student
permanently leaving
school within ten (10)
days after the notice is
sent. There is also no
indication that the district
mails the letter to the
parent or guardian within
a period of ten (10) days
The district will update its
letter to include the
information that the student
and his parent or guardian may
meet with the school
committee or its designated
representatives prior to the
student permanently leaving
school within ten (10) days
after the notice is sent.


and
coordinators
MOA 15
(formerly
MOA 17)
Nondiscriminatory
administration
of scholarships,
prizes, and
athletic awards
MOA 16
(formerly
MOA 24)
Notice to
students 16 or
over leaving
school without
a high school
diploma,
certificate of
attainments, or
certificate of
completion
coordinators.

Copy of
equal
opportunity
statement
within
student
handbook
The district ensures that the
awarding of scholarships,
prizes, and athletic awards is
non-discriminatory.
Copy of
letter sent to
students
The district does provide a
letter to students 16 or over
whose academic
performance may prevent or
is preventing the earning of
graduation credit.
33

The district will ensure that
letters will be mailed to the
parent or guardian within a
period of ten (10) days from
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s)
of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting


from the student’s
fifteenth consecutive
absence.
the student’s fifteenth
consecutive absence.
The district will provide a copy
of the updated letter to the
Department by January 15,
2006.
34
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s)
of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
The district does not fully
provide annual training to
all school personnel
regarding civil rights
responsibilities.
The district will provide annual
training for all school
personnel regarding civil rights
responsibilities, including the
prevention of discrimination
and harassment on the basis of
disability, race, color, sex,
religion, national origin, and
sexual orientation, and the
appropriate methods for
responding to it in the school
setting.


MOA 21
Staff training
regarding civil
rights
responsibilities
Staff
interviews
The district has begun to
address the elements under
this criterion through faculty
meetings.

The district will provide a copy
of the following to the
Department by January 15,
2006:
1. Training dates
2. Agenda(s)
3. Attendance sheet(s)
that list staff name,
position, and school
building assigned to
MOA 22
(formerly
Staff
interviews

The district has a
comprehensive plan to
35
The district has been
unable to realize the
The district will provide the
Department with
Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s)
of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
improvements and
renovations proposed in
their Corrective Action
Plan as a result of the last
Coordinated Program
Review.
implementation dates of the
needed building renovations by
January 15, 2006.
The district has not
completed a selfevaluation on all policies
and programs within the
district.
The district will provide a list,
detailing when the remaining
policies and programs within
the district will be selfevaluated, to the Department
by January 15, 2006.


address building renovations.
MOA 7)
Accessibility of
district
programs and
services for
students with
limited physical
mobility
MOA 23
(formerly
MOA 14)
Comparability
of facilities
MOA 25
(formerly
MOA 23)
Institutional
self-evaluation

Staff
interviews
Observations
Selfevaluation of
high school
The district provides separate
facilities for members of a
specific group that are
comparable to those offered
to other students in the
district.
The district has begun the
process of an institutional
self-evaluation to examine
and remedy policies and
programs that discriminate or
limit educational access.
36

Criterion
Number
and
Topic
Implementation
Status of
Requirements
or
Corrective
Action Plan
Determined
to be
Substantially
Implemented
Method(s)
of
Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented
or Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting


SE 57
Special
education child
count
District
submissions
The district does provide
special education services to
eligible students who are
attending private schools at
private expense.
37

The district did not
provide a list of eligible
students, attending private
schools at private
expense, to whom they
are providing special
education services.
The district will provide a list
of eligible students, attending
private schools at private
expense, to whom they are
providing special education
services to the Department by
January 15, 2006.