The Commonwealth of Massachusetts
Department of Education
350 Main Street, Malden, Massachusetts 02148-5023
Telephone: (781) 338-3700
TTY: N.E.T. Relay 1-800-439-2370
September 6, 2006
Joseph Ruscio, Superintendent
Greenfield Public Schools
141 Davis Street
Greenfield, Massachusetts 01301
Re: Mid-cycle Coordinated Program Review Report
Dear Superintendent Ruscio:
Enclosed is the Department of Education's Mid-cycle Coordinated Program Review Report (MidCycle Report). This report contains findings based on onsite monitoring conducted to verify the
implementation and effectiveness of corrective action approved by the Department to address
findings of noncompliance included in the Greenfield Public Schools Coordinated Program
Review Report issued on June 13, 2003. The Mid-cycle Report also contains findings based on
onsite monitoring of special education compliance criteria that have been newly created or
substantially changed in response to IDEA 2004.
As you know, another component of the Department’s Mid-cycle Review is the review of your
school district or charter school's self-assessment in the area of English learner education (ELE).
(In the remainder of this letter, please read “district” as meaning “school district or charter
school.”) The purpose of this review is to determine whether your district is implementing the
significant changes in M.G.L. Chapter 71A, governing the education of limited English proficient
students, that were adopted by voters by means of Question 2 in 2002. The Department has
reviewed your district’s ELE self-assessment documents and, based solely on that selfassessment, is providing you in this report with comments on your ELE program and, where
necessary, corrective action to be implemented. Your district is urged to request technical
assistance in relation to any of these comments or prescribed corrective action. To secure
assistance, you may consult with your Mid-cycle Review Chairperson. You may also consult
with staff in the Department’s Office of Language Acquisition and Achievement at 781-338-3534
and obtain additional ELE guidance documents through the Department’s web site at
http://www.doe.mass.edu/ell/.
While the Department of Education found your district to have resolved certain noncompliance
issues, others were partially corrected or not addressed at all, or the Department’s onsite team
identified new issues of noncompliance, either noncompliance with special education criteria
added or substantially changed in response to IDEA 2004, noncompliance with ELE criteria, or
other new noncompliance.
In all instances where noncompliance has been found, the Department has prescribed corrective
1
action for the district that must be implemented without delay. You will find these requirements
for corrective action included in the attached report, along with requirements for progress
reporting. Please provide the Department with your written assurance that all of the Department's
requirements for corrective action will be implemented by your school district within the
timelines specified. Your statement of assurance must be submitted to the Mid-cycle Review
Chairperson by September 19, 2006.
Your staff's cooperation throughout these follow-up monitoring activities is appreciated. Should
you like clarification of any part of our report, please do not hesitate to contact the Mid-cycle
Review Chairperson at 413-858-4591.
Sincerely,
Paul D. Battistoni, Mid-cycle Review Chairperson
Program Quality Assurance Services
Darlene A. Lynch, Director
Program Quality Assurance Services
c:
David P. Driscoll, Commissioner of Education
David Lanoie, School Committee Chairperson
Pam DeGregorio, Interim Director of Student Services
Encl.: Mid-cycle Coordinated Program Review Report
2
MASSACHUSETTS DEPARTMENT OF EDUCATION
MID-CYCLE COORDINATED PROGRAM REVIEW REPORT
Greenfield Public Schools
ONSITE VERIFICATION OF CORRECTIVE ACTION PLAN IMPLEMENTATION
AND/OR IDENTIFICATION OF ADDITIONAL NONCOMPLIANCE REQUIRING CORRECTIVE ACTION
Date of Coordinated Program Review (CPR): March 10, 2003
Date of Coordinated Program Review Corrective Action Plan Approval: October 6, 2003
Dates of Corrective Action Plan Progress Reports: December 10, 2003
Dates of this Mid-cycle Review Onsite Visit: June 7 – 9, 2006
Date of this Report: September 6, 2006
PLEASE NOTE THAT THIS REPORT IS IN SEVERAL SECTIONS.
Greenfield Public Schools Coordinated Program Review Mid-cycle Report
September 6, 2006
Page 1 of 30
Criterion
Number
and
Topic
(Refer to full text
of 2005-2006 CPR
requirements)
Approved
Corrective
Action
Determined
to be
Implemented
and Effective
Method(s) of
Verification
Basis of Determination
that Corrective Action
was Implemented and
has been Effective

Corrective
Action
Determined
Not to have
been
Implemented
or Not to
have been
Effective
Or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective Or
Basis of Finding of New
Noncompliance
Partially
Implemented
During the onsite visit it
was determined that the
district was not always
completing and filing in
student records the
educational assessments
as required in section 1c
Required Corrective
Action, Timelines for
Implementation,
and Progress Reporting
Special Education
Criteria
Originally Cited
in CPR Report
and Monitored in
Mid-cycle
SE 1
Assessments are
appropriately
selected and
interpreted for
students referred
for evaluation
Yes
Student record
review and
documentation
The district uses a
multitude of assessments
that are conducted and
interpreted by qualified
individuals.
SE 2
Required and
optional
assessments
Partially
Implemented
Student record
review
Student record review
indicated that some, but
not all, assessments are
conducted and filed in
student records.
Greenfield Public Schools Coordinated Program Review Mid-cycle Report
September 6, 2006
Page 2 of 30
The district is to conduct a
faculty training on the use of
Educational Assessments for
initial evaluations and reevaluations to ensure that the
Educational Assessment
reports are complete, address
Criterion
Number
and
Topic
(Refer to full text
of 2005-2006 CPR
requirements)
Approved
Corrective
Action
Determined
to be
Implemented
and Effective
Method(s) of
Verification
Basis of Determination
that Corrective Action
was Implemented and
has been Effective

Corrective
Action
Determined
Not to have
been
Implemented
or Not to
have been
Effective
Or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective Or
Basis of Finding of New
Noncompliance
of this criterion.
Required Corrective
Action, Timelines for
Implementation,
and Progress Reporting
all required elements, and are
filed in student records.
By December 1, 2006 the
district is to submit to the
Department an agenda and
sign-in sheet verifying this
training.
By December 1, 2006 the
district must also submit to
the Department a sample of
20 Educational Assessment
reports from initial
evaluations and reevaluations.
SE 3
Special
requirements for
determination of
specific learning
disabilities
Statutory requirements for
the determination of
specific learning
disabilities have been
revised under the recently
reauthorized IDEA 2004.
Therefore, until final
Greenfield Public Schools Coordinated Program Review Mid-cycle Report
September 6, 2006
Page 3 of 30
Criterion
Number
and
Topic
(Refer to full text
of 2005-2006 CPR
requirements)
Approved
Corrective
Action
Determined
to be
Implemented
and Effective
Method(s) of
Verification
Basis of Determination
that Corrective Action
was Implemented and
has been Effective

Corrective
Action
Determined
Not to have
been
Implemented
or Not to
have been
Effective
Or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective Or
Basis of Finding of New
Noncompliance
implementing regulations
have been adopted, the
Department is not making
findings related to school
district practices under this
criterion.
SE 4
Reports of
assessment results
Yes
Student record
review and
interviews
SE 5
Participation in
general State and
Yes
Student record
review and
interviews
Student records document
parents’ requests for
evaluation summaries two
days in advance of the
Team meetings, along with
the date of the actual
meeting. Student records
and interviews indicated
that parents receive copies
of evaluations 2 days prior
to IEP Team meetings and
that they may access the
results earlier if requested.
Interviews indicate that
special education students
who receive
accommodations during
Greenfield Public Schools Coordinated Program Review Mid-cycle Report
September 6, 2006
Page 4 of 30
Required Corrective
Action, Timelines for
Implementation,
and Progress Reporting
Criterion
Number
and
Topic
(Refer to full text
of 2005-2006 CPR
requirements)
Approved
Corrective
Action
Determined
to be
Implemented
and Effective
Method(s) of
Verification

SE 9
Eligibility
determination:
Timelines for
evaluation,
provision of IEP
and/or
identification of
other needed
instructional
programs
Corrective
Action
Determined
Not to have
been
Implemented
or Not to
have been
Effective
Or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective Or
Basis of Finding of New
Noncompliance
Partially
Implemented
See SE 12.
Required Corrective
Action, Timelines for
Implementation,
and Progress Reporting
instructional times are
provided with MCAS
testing accommodations.
district-wide
assessment
programs
SE 7
Transfer of
parental rights at
age of majority
and student
participation and
consent at the age
of majority
Basis of Determination
that Corrective Action
was Implemented and
has been Effective
Yes
Student record
review
The district implements all
procedures regarding
students turning 18 and
transfer of parental rights
at age of majority.
Evidence of completed
activities/notices is
maintained in students’
files.
Partially
Implemented
Documentation
and student
record review
The district has developed
a tracking system to
accurately oversee and
adhere to regulated
timelines; however, not all
regulated timelines are
being met.
Greenfield Public Schools Coordinated Program Review Mid-cycle Report
September 6, 2006
Page 5 of 30
See SE 12.
Criterion
Number
and
Topic
(Refer to full text
of 2005-2006 CPR
requirements)
Approved
Corrective
Action
Determined
to be
Implemented
and Effective
Method(s) of
Verification
Basis of Determination
that Corrective Action
was Implemented and
has been Effective

SE 10
End of school
year evaluations
Yes
Student record
review and
interviews
The district is completing
evaluations before the
close of the school year
when the evaluations are
received within 30-45
school days of the end of
the school year.
SE 18A
IEP development
and content
Yes
Student record
review and
interviews
Yes
Student record
review,
documentation,
and interviews
Student record review and
interviews indicate that the
district is documenting the
IEP Team’s discussion of
parent and student wishes,
evaluation results and
needed specially designed
instruction on the current
Massachusetts DOE IEP
format.
The district implements the
required procedures to
determine placement at
initial/reevaluations and
annual review meetings.
SE 18B
Determination of
placement;
provision of IEP
to parent
Corrective
Action
Determined
Not to have
been
Implemented
or Not to
have been
Effective
Or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective Or
Basis of Finding of New
Noncompliance
Greenfield Public Schools Coordinated Program Review Mid-cycle Report
September 6, 2006
Page 6 of 30
Required Corrective
Action, Timelines for
Implementation,
and Progress Reporting
Criterion
Number
and
Topic
(Refer to full text
of 2005-2006 CPR
requirements)
Approved
Corrective
Action
Determined
to be
Implemented
and Effective
Method(s) of
Verification
Basis of Determination
that Corrective Action
was Implemented and
has been Effective
Interviews
Interviews indicated that
the district conducts an
extended evaluation if the
Team determines that a
student is eligible for
special education services
but does not have enough
information to write a full
IEP. The district writes an
IEP based on the
information currently
available, obtains parental
consent, conducts the
evaluation, and holds a
Team meeting within 8
weeks of parent consent.

SE 19
Extended
evaluation
Yes
SE 20
Least restrictive
program selected
Yes
Student record
review,
documentation,
and interviews
Corrective
Action
Determined
Not to have
been
Implemented
or Not to
have been
Effective
Or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective Or
Basis of Finding of New
Noncompliance
The district considers the
least restrictive
environment and
opportunities for inclusion
for students through Team
Greenfield Public Schools Coordinated Program Review Mid-cycle Report
September 6, 2006
Page 7 of 30
Required Corrective
Action, Timelines for
Implementation,
and Progress Reporting
Criterion
Number
and
Topic
(Refer to full text
of 2005-2006 CPR
requirements)
Approved
Corrective
Action
Determined
to be
Implemented
and Effective
Method(s) of
Verification
Basis of Determination
that Corrective Action
was Implemented and
has been Effective

Corrective
Action
Determined
Not to have
been
Implemented
or Not to
have been
Effective
Or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective Or
Basis of Finding of New
Noncompliance
Required Corrective
Action, Timelines for
Implementation,
and Progress Reporting
Not
Effectively
Implemented
Record review indicated
that notice forms (N1 and
N2) were not consistently
completed. On some
forms, page 2 did not
include the required
guiding questions that
must be answered. On
other forms, the answers
to these guiding questions
were not complete,
The district should provide
training for the staff
members whose
responsibility it is for
completing notice forms.
Evidence of training (agenda,
sign-in sheet) will be
submitted to the Department
no later than December 1,
2006.
discussions at IEP
meetings.
SE 22
IEP
implementation
and availability
SE 24
Notice to parent
regarding
proposal or
refusal to initiate
or change the
identification,
evaluation, or
educational
placement of the
child or the
Yes
Student record
review,
documentation,
and interviews
The district has an IEP in
effect for each student at
the beginning of the school
year. The district has in
place policies and
procedures to ensure that
services are provided
without delay.
Student record
review
Greenfield Public Schools Coordinated Program Review Mid-cycle Report
September 6, 2006
Page 8 of 30
Criterion
Number
and
Topic
(Refer to full text
of 2005-2006 CPR
requirements)
Approved
Corrective
Action
Determined
to be
Implemented
and Effective
Method(s) of
Verification
Basis of Determination
that Corrective Action
was Implemented and
has been Effective

Corrective
Action
Determined
Not to have
been
Implemented
or Not to
have been
Effective
Or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective Or
Basis of Finding of New
Noncompliance
depriving parents of their
right to receive adequate
notice.
provision of
FAPE
SE 25
Parental consent
Yes
Student record
review
SE 27
Content of Team
meeting notice to
parents
Yes
Student record
review and
documentation
SE 29
Communications
are in English
and primary
language of home
Yes
Student record
review and
documentation
Student records reviewed
by the onsite Team
indicated consent forms
were present and signed by
the parent or guardian.
The district ensures that
parent notices meet all
state and federal law
content requirements and
team meeting notices state
the purpose, time location
and attendees.
The Department had no
compliance concerns with
this criterion.
Greenfield Public Schools Coordinated Program Review Mid-cycle Report
September 6, 2006
Page 9 of 30
Required Corrective
Action, Timelines for
Implementation,
and Progress Reporting
Criterion
Number
and
Topic
(Refer to full text
of 2005-2006 CPR
requirements)
Approved
Corrective
Action
Determined
to be
Implemented
and Effective
Method(s) of
Verification
Basis of Determination
that Corrective Action
was Implemented and
has been Effective

SE 32
Parent advisory
council for special
education
Yes
Documentation
and interviews
SE 33
Involvement in
the general
curriculum
Yes
Student record
review and
interviews
Corrective
Action
Determined
Not to have
been
Implemented
or Not to
have been
Effective
Or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective Or
Basis of Finding of New
Noncompliance
The school district has an
established Parent
Advisory Council that
meets the requirements of
this criterion.
Interviews indicated that
the district has developed a
curriculum that is based on
the Massachusetts
Curriculum Frameworks
and all students receive
instruction based on this
curriculum. All staff in the
district has been provided
with training on the
curriculum, and Team
meetings always include,
at minimum, an individual
who is familiar with the
curriculum and can discuss
appropriate access for the
student.
Greenfield Public Schools Coordinated Program Review Mid-cycle Report
September 6, 2006
Page 10 of 30
Required Corrective
Action, Timelines for
Implementation,
and Progress Reporting
Criterion
Number
and
Topic
(Refer to full text
of 2005-2006 CPR
requirements)
Approved
Corrective
Action
Determined
to be
Implemented
and Effective
Method(s) of
Verification
Basis of Determination
that Corrective Action
was Implemented and
has been Effective

SE 34
Continuum of
alternative
services and
placements
Yes
Documentation,
student record
review, and
Interviews
Documentation, record
review and interviews
indicate that the district has
established a wide range of
programs and services to
meet the individual needs
of all students.
Appropriately credentialed
providers staff all
programs.
SE 35
Specialized
materials and
assistive
technology
Yes
Student record
review
Student records indicate
that assistive technology is
provided to students when
needed.
SE 36
IEP
implementation,
accountability
and financial
responsibility
Yes
Documentation
Documentation indicated
that the district has
procedures in place for IEP
implementation,
accountability, and
financial responsibility.
Corrective
Action
Determined
Not to have
been
Implemented
or Not to
have been
Effective
Or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective Or
Basis of Finding of New
Noncompliance
Greenfield Public Schools Coordinated Program Review Mid-cycle Report
September 6, 2006
Page 11 of 30
Required Corrective
Action, Timelines for
Implementation,
and Progress Reporting
Criterion
Number
and
Topic
(Refer to full text
of 2005-2006 CPR
requirements)
Approved
Corrective
Action
Determined
to be
Implemented
and Effective
Method(s) of
Verification
Basis of Determination
that Corrective Action
was Implemented and
has been Effective

SE 37
Procedures for
approved and
unapproved outof-district
placements
Yes
Documentation
Documentation indicated
that the district has a
process in place for the
oversight of out-of district
placements.
SE 43
Behavioral
interventions
Partially
Implemented
Student records
review and
documentation
The district provided
sample behavior
intervention plans for
students that illustrate the
nature and scope of
behavioral interventions
undertaken by district staff
to modify negative student
behaviors.
SE 44
Procedure for
recording
suspensions
Yes
Documentation
and staff
interviews
The district has revised its
procedures and tracking
methods to appropriately
monitor student absences
and suspensions.
Corrective
Action
Determined
Not to have
been
Implemented
or Not to
have been
Effective
Or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective Or
Basis of Finding of New
Noncompliance
Partially
Implemented
Although the district
implements behavioral
intervention plans, the
plans were not always
included in the student’s
IEP.
Greenfield Public Schools Coordinated Program Review Mid-cycle Report
September 6, 2006
Page 12 of 30
Required Corrective
Action, Timelines for
Implementation,
and Progress Reporting
By December 1, 2006
submit to the Department a
random sample of 10 IEPs
that include behavioral
intervention plans.
Criterion
Number
and
Topic
(Refer to full text
of 2005-2006 CPR
requirements)
Approved
Corrective
Action
Determined
to be
Implemented
and Effective
Method(s) of
Verification
Basis of Determination
that Corrective Action
was Implemented and
has been Effective
Documentation
Student handbooks contain
all of the required
procedures for suspensions
up to 10 days and after 10
days.

SE 45
Procedures for
suspension up to
10 days and after
10 days: General
requirements
Yes
SE 47
Procedural
requirements
applied to
students not yet
determined to be
eligible for special
education
Yes
Documentation
and interviews
The district has developed
a procedure to ensure
students who have not yet
been determined eligible
for special education
services are afforded
procedural protections
pending the outcome of an
expedited evaluation.
SE 48
FAPE (Free,
appropriate, public
education): Equal
Yes
Documentation
and interviews
Information provided by
the district indicated that
all special education
students have equal
Corrective
Action
Determined
Not to have
been
Implemented
or Not to
have been
Effective
Or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective Or
Basis of Finding of New
Noncompliance
Greenfield Public Schools Coordinated Program Review Mid-cycle Report
September 6, 2006
Page 13 of 30
Required Corrective
Action, Timelines for
Implementation,
and Progress Reporting
Criterion
Number
and
Topic
(Refer to full text
of 2005-2006 CPR
requirements)
Approved
Corrective
Action
Determined
to be
Implemented
and Effective
Method(s) of
Verification
Basis of Determination
that Corrective Action
was Implemented and
has been Effective

Corrective
Action
Determined
Not to have
been
Implemented
or Not to
have been
Effective
Or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective Or
Basis of Finding of New
Noncompliance
opportunity to participate
in educational,
nonacademic,
extracurricular, and
ancillary programs, as well
as participation in regular
education.
opportunity to
participate in
educational,
nonacademic,
extracurricular and
ancillary programs,
as well as
participation in
regular education
SE 49
Related services
Yes
Student records
Student records indicated
that IEPs consistently
specify the type of
modifications and/or
specialized equipment and
precautions. Related
services are routinely
considered and
consistently identified on
IEPs.
SE 49A
Special
Transportation
Yes
Student records
and
documentation
The district adheres to the
state regulations and
federal requirements
Greenfield Public Schools Coordinated Program Review Mid-cycle Report
September 6, 2006
Page 14 of 30
Required Corrective
Action, Timelines for
Implementation,
and Progress Reporting
Criterion
Number
and
Topic
(Refer to full text
of 2005-2006 CPR
requirements)
Approved
Corrective
Action
Determined
to be
Implemented
and Effective
Method(s) of
Verification
Basis of Determination
that Corrective Action
was Implemented and
has been Effective

Corrective
Action
Determined
Not to have
been
Implemented
or Not to
have been
Effective
Or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective Or
Basis of Finding of New
Noncompliance
Required Corrective
Action, Timelines for
Implementation,
and Progress Reporting
regarding the provision of
special transportation to
students who require
special transport as
determined by the IEP
Team.
SE 50
Responsibilities of
the School
Principal and
Administrator of
Special Education
Yes
Documentation
and interviews
Documentation and
interviews demonstrated
that the district’s
administrator of special
education is meeting all
statutory requirements.
SE 53
Use of
paraprofessionals
Yes
Documentation
and interviews
Documentation and
interviews indicated that
paraprofessionals are
appropriately trained and
used.
SE 54
Partially
Documentation
The school district offers
Partially
Documentation and
Greenfield Public Schools Coordinated Program Review Mid-cycle Report
September 6, 2006
Page 15 of 30
By December 1, 2006
Criterion
Number
and
Topic
(Refer to full text
of 2005-2006 CPR
requirements)
Professional
development
regarding special
education
SE 56
Special education
programs and
services are
evaluated
SE 57
Special education
child count
Approved
Corrective
Action
Determined
to be
Implemented
and Effective
Method(s) of
Verification
Basis of Determination
that Corrective Action
was Implemented and
has been Effective

Implemented
and interviews
Yes
Documentation
and interviews
Yes
Documentation
an extensive array of
professional development
opportunities for general
and special education staff.
Corrective
Action
Determined
Not to have
been
Implemented
or Not to
have been
Effective
Or
New Issues
Identified

Implemented
Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective Or
Basis of Finding of New
Noncompliance
interviews indicated that
not all transportation
providers have received
required training.
Documentation indicated
that the district is engaged
in the evaluation of its
special education services
and programs.
The district maintains
appropriate procedures to
ensure that an accurate
child count is provided to
the Department.
MOA 4
Disproportionality
[included in this
report if the CPR
report included a
finding under MOA 4
of noncompliance
with respect to
Greenfield Public Schools Coordinated Program Review Mid-cycle Report
September 6, 2006
Page 16 of 30
Required Corrective
Action, Timelines for
Implementation,
and Progress Reporting
submit to the Department an
agenda and sign-in sheet
documenting in-service
training on special education
related topics for
transportation providers.
Criterion
Number
and
Topic
(Refer to full text
of 2005-2006 CPR
requirements)
Approved
Corrective
Action
Determined
to be
Implemented
and Effective
Method(s) of
Verification
Basis of Determination
that Corrective Action
was Implemented and
has been Effective

Corrective
Action
Determined
Not to have
been
Implemented
or Not to
have been
Effective
Or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective Or
Basis of Finding of New
Noncompliance
racial/ethnic
distribution in special
ed, special ed
placements, or
disability categories]
Yes
Documentation
Current data suggests no
disproportionate
representation of
minorities in special
education.
Yes
Student record
review,
documentation,
and interviews
The onsite team reviewed
student records that
demonstrated that vision
statements included
information regarding a
student’s future direction
and goals. Additionally
the district is documenting
Special Education
Criteria created
or revised in
response to
IDEA-2004
SE 6
Determination of
Transition
Services
Greenfield Public Schools Coordinated Program Review Mid-cycle Report
September 6, 2006
Page 17 of 30
Required Corrective
Action, Timelines for
Implementation,
and Progress Reporting
Criterion
Number
and
Topic
(Refer to full text
of 2005-2006 CPR
requirements)
Approved
Corrective
Action
Determined
to be
Implemented
and Effective
Method(s) of
Verification
Basis of Determination
that Corrective Action
was Implemented and
has been Effective

Corrective
Action
Determined
Not to have
been
Implemented
or Not to
have been
Effective
Or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective Or
Basis of Finding of New
Noncompliance
Required Corrective
Action, Timelines for
Implementation,
and Progress Reporting
Partially
Implemented
A person who can
commit the school
district resources is not
always present at annual
meetings, and the staff is
not always clear who has
this authority.
By December 1, 2006,
submit a revised list of the
staff in the district that can
commit district resources and
a description of what this
responsibility entails. In
addition, submit evidence
that this information has
been reviewed and discussed
with appropriate school
personnel.
Criterion
Determined
to be Partially
Implemented
or Not
Implemented

Basis of Determination
that Criterion was
Partially Implemented
or Not Implemented
Required Corrective
Action, Timelines for
Implementation, and
Progress Reporting
transition related activities
on a grid in the student
record.
SE 8
IEP Team
composition and
attendance
Partially
Implemented
Student record
review,
documentation,
and Interviews
Criterion
Number
and
Topic
Criterion
Implemented

Method(s) of
Verification
IEP Teams consistently
have all required people in
attendance at initial and reevaluations.
Basis of Determination
that Criterion was
Implemented
(Refer to full text
of 2005-2006 CPR
requirements)
Greenfield Public Schools Coordinated Program Review Mid-cycle Report
September 6, 2006
Page 18 of 30
Criterion
Number
and
Topic
(Refer to full text
of 2005-2006 CPR
requirements)
Approved
Corrective
Action
Determined
to be
Implemented
and Effective
Method(s) of
Verification
Basis of Determination
that Corrective Action
was Implemented and
has been Effective

SE 12
Frequency of reevaluation
Corrective
Action
Determined
Not to have
been
Implemented
or Not to
have been
Effective
Or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective Or
Basis of Finding of New
Noncompliance
Not
Implemented
Record review and
interviews indicated
reevaluations are not
always completed within
the required timelines.
Required Corrective
Action, Timelines for
Implementation,
and Progress Reporting
Conduct training for Team
chairs on the following
topics:
 The legal requirements
mandating that IEPs be
developed prior to their
expiration date.

Procedures to follow
when parents do not
provide consent to
evaluate in a timely
manner and the
requirement to conduct
the three-year
reevaluation prior to the
IEP expiration date.
By December 1, 2006
submit the training agendas
and sign-in sheets for the
above training topics.
By December 1, 2006
Greenfield Public Schools Coordinated Program Review Mid-cycle Report
September 6, 2006
Page 19 of 30
Criterion
Number
and
Topic
(Refer to full text
of 2005-2006 CPR
requirements)
Approved
Corrective
Action
Determined
to be
Implemented
and Effective
Method(s) of
Verification
Basis of Determination
that Corrective Action
was Implemented and
has been Effective

Corrective
Action
Determined
Not to have
been
Implemented
or Not to
have been
Effective
Or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective Or
Basis of Finding of New
Noncompliance
Required Corrective
Action, Timelines for
Implementation,
and Progress Reporting
submit to the Department a
random sample of the IEP
documentation from all
levels, (E, MS, HS) that
indicates compliance with
reevaluation timelines.
Criterion
Number
and
Topic
Criterion
Implemented

Method(s) of
Verification
Basis of Determination
that Criterion was
Implemented
Yes
Student record
review
Progress reports are
completed with the same
frequency as the report
card cycle.
The district ensures that
(Refer to full text
of 2005-2006 CPR
requirements)
SE 13
Progress Reports
and content
Criterion
Determined
to be Partially
Implemented
or Not
Implemented

Basis of Determination
that Criterion was
Partially Implemented
or Not Implemented
Greenfield Public Schools Coordinated Program Review Mid-cycle Report
September 6, 2006
Page 20 of 30
Required Corrective
Action, Timelines for
Implementation, and
Progress Reporting
Criterion
Number
and
Topic
(Refer to full text
of 2005-2006 CPR
requirements)
Approved
Corrective
Action
Determined
to be
Implemented
and Effective
Method(s) of
Verification
Basis of Determination
that Corrective Action
was Implemented and
has been Effective

SE 14
Review and
revision of IEPs
Yes
Student records
and interviews
SE 25B
Resolution of
disputes
Yes
Documentation
and interviews
SE 30
Notice of
procedural
safeguards
SE 46
Procedures for
suspension of
students with
disabilities more
than 10 days
Yes
Student record
review and
interviews
Yes
Student record
review and
interviews
Corrective
Action
Determined
Not to have
been
Implemented
or Not to
have been
Effective
Or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective Or
Basis of Finding of New
Noncompliance
IEPs are reviewed on or
before the anniversary date
of their implementation
date to consider the
student’s progress and
develop a new IEP.
The district has put into
place procedures and forms
for dispute resolution.
N1 notices document that
the district is providing
parents with copies of the
Interim Notice of
Procedural Safeguards.
Procedures have been put
in place and staff members
were aware of the
manifestation
determination process and
procedures.
Greenfield Public Schools Coordinated Program Review Mid-cycle Report
September 6, 2006
Page 21 of 30
Required Corrective
Action, Timelines for
Implementation,
and Progress Reporting
Criterion
Number
and
Topic
(Refer to full
text of 20052006 CPR
requirements)
Approved
Corrective
Action
Determined
to be
Implemented
and Effective

Method(s) of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective
Corrective
Action
Determined
Not to have
been
Implemented
or Not to
have been
Effective
Or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective
Or
Basis of Finding of New
Noncompliance
Required Corrective Action,
Timelines for
Implementation, and
Progress Reporting
Requirements
See ELE 5 and 9.
See ELE 5 and 9.
Civil Rights
(MOA) and
Other General
Education
Requirements
MOA 1
Identification
of limited
English
proficient
students
Yes
Student record
review and
interviews
Documentation indicates the
district has well-established
procedures for initial
identification of LEP
students.
Yes
MOA 2
Program
modifications
and support
services for
limited English
proficient
students
MOA 3
Access to a full
Yes
Documentation
and interviews
Based on documentation and
interviews all students have
Greenfield Public Schools Coordinated Program Review Mid-cycle Report
September 6, 2006
Page 22 of 30
access to the full range of
educational programming at
all school levels.
range of
education
programs
MOA 7
General
information
and materials
in languages
other than
English
Yes
Documentation
The district arranges for the
translation of notices and
documents where
appropriate.
MOA 9
Promotional,
recruitment,
and
employment
practices of
prospective
employers of
students
Partially
Implemented
Documentation
The district has created an
antidiscrimination statement
for prospective employers to
sign, which states that the
prospective employer will
not discriminate based on
sex, race, color, ethnicity,
sexual orientation, religion or
disability when recruiting
and/or employing students.
MOA 10A
(formerly
MOA 17)
Student
handbooks and
codes of
conduct
Yes
Documentation
The district has handbooks
and codes of conduct for
students and staff that meet
the requirements of this
criterion.
MOA 11
Publication of
notices of nondiscrimination
Yes
Documentation
All handbooks contain a nondiscrimination policy that is
consistent with MGL c. 76,
§5 and includes sexual
orientation and disability.
Partially
Implemented
During the documentation
review, no signed
antidiscrimination
statements were present.
Greenfield Public Schools Coordinated Program Review Mid-cycle Report
September 6, 2006
Page 23 of 30
To verify that the district is
using the antidiscrimination
statement, the district will
submit 5 signed
antidiscrimination statements
from prospective employers
when recruiting and/or
employing students by
December 1, 2006.
MOA 11A
(formerly
MOA 12)
Grievance
procedures
Yes
Documentation
and interviews
The district has published
grievance procedures for
resolving complaints of
discrimination and
harassment.
MOA 13
Availability of
information
and counseling
on general
curricular
occupational/
vocational
opportunities
No
Documentation
and interviews
No documentation was
provided to the Department
for this criterion.
MOA 14
Counseling
materials and
activities free
from bias and
stereotypes
Yes
Documentation
and interviews
The district has a policy
statement and uses a form to
monitor that counseling and
counseling materials,
including tests, surveys and
college planning packets, are
reviewed for bias and
stereotypes.
Not
Implemented
The district was unable to
document that it is
providing the required
equal access to the
specified information and
counseling as required
under this criterion.
Greenfield Public Schools Coordinated Program Review Mid-cycle Report
September 6, 2006
Page 24 of 30
The district must provide the
required documentation to the
Department by December 1,
2006. Specifically, the district
must submit:
 Copy(ies) of course
selection booklet(s)
 Description of
counseling activities
 Description of
information
dissemination process
and methods used to
ensure that
information is
provided to all these
groups
MOA 16
Notice to
students 16 or
over leaving
school without
a high school
diploma,
certificate of
attainment, or
certificate of
completion
Yes
Documentation
The district has a written
notice that meets the
requirements of this
criterion.
MOA 17A
Use of physical
restraint on
any student
enrolled in a
publicly
funded
education
program
Yes
Documentation
and interviews
The district provides annual
physical restraint training to
all district staff.
MOA 18A
School district
employment
practices
Yes
Documentation
and interviews
Documentation and
interviews indicated that the
district includes a
nondiscrimination statement
in recruitment vacancy
announcements and job
advertisements.
MOA 21
Staff training
regarding civil
rights
responsibilities
Yes
Documentation
and interviews
The district has conducted all
required civil rights training
for its staff.
Greenfield Public Schools Coordinated Program Review Mid-cycle Report
September 6, 2006
Page 25 of 30
MOA 23
Comparability
of facilities and
programs
Yes
Interviews and
observation
Interviews and observations
at the Green River and the
Newton Schools indicated
that all special education
programs and facilities are
equitable.
MOA 25
Institutional
self-evaluation
Yes
Interviews
The district has in place a
comprehensive evaluation
process to examine and
remedy policies and
programs that discriminate or
limit educational access.
Greenfield Public Schools Coordinated Program Review Mid-cycle Report
September 6, 2006
Page 26 of 30
Greenfield Public Schools
English Learner Education (ELE) Requirements
Mid-Cycle Review Comments and Corrective Action Based on the Department’s Review Of Local Self-Assessments
(Please refer to full text of 2005-2006 CPR-ELE legal requirements and related implementation guidance at
http://www.doe.mass.edu/pqa/review/cpr/instrument/chapter71A.doc )
ELE Criterion
Number
and
Topic
Comments Based on the Department’s Review of Local
ELE Self-Assessment
Required Corrective Action, Timelines for Implementation, and Progress
Reporting
Documentation indicates the district has well-established
procedures for annually assessing the English proficiency of
students who have been identified as limited English
proficient (LEP). The district utilizes trained staff to
administer the MEPA that includes the MEPA R/W and
MELA-O.
Documentation indicates all LEP students participate in
MCAS testing scheduled for their respective grades regardless
of the program and services they are receiving. For those
students in the country less than a year, they are only required
to participate in the math and science and
technology/engineering tests but may opt to take all MCAS
tests scheduled for their grade.
Documentation indicates the district has well-established
procedures for initial identification of LEP students.
None.
ELE 4
Waiver
Procedures
Documentation indicates the district has well-established
procedures to notify parents of LEP students of the district’s
sheltered English immersion (SEI) program. To date no parent
has waived the district’s SEI program.
None.
ELE 5
Documentation indicates the district’s program placement and
The school district must demonstrate that its use of the pullout model is part of a
ELE 1
Annual
Assessment
ELE 2
MCAS
Participation
ELE 3
Initial
Identification
None.
None.
Greenfield Public Schools Coordinated Program Review Mid-cycle Report
September 6, 2006
Page 27 of 30
ELE Criterion
Number
and
Topic
Program
Placement and
Structure
Comments Based on the Department’s Review of Local
ELE Self-Assessment
Required Corrective Action, Timelines for Implementation, and Progress
Reporting
full-time language program. Please refer to Department guidance on this topic to
be found at: http://www.doe.mass.edu/ell/sei/MEPA_guidelines.pdf.
A narrative description of the use of pullout services throughout the district must
be submitted to the Department no later than December 1, 2006.
ELE 6
Program Exit
and Readiness
structure meet all requirements under this criterion with the
exception of pull-out services continuing at the middle
school. Although not prohibited when used in conjunction
with a full-time language program, the Department
discourages the use of pullout programs in the SEI model
since by itself it does not meet the requirements of the law.
Documentation indicates the district has well-established
procedures to appropriately determine an LEP student’s
program readiness and exit level.
ELE 7
Parent
Involvement
Documentation indicates the district has well-established
mechanisms in place for including parents/guardians of LEP
students in matters pertaining to their children’s education.
None
ELE 8
Declining Entry
to a Program
Documentation indicates the district has well-established
procedures for parents/guardians of LEP students who choose
to decline entry to a district program.
None
ELE 9
Instructional
Grouping
The school district is currently in process of ensuring that all
ELE classrooms’ curricula are based on the English Language
Proficiency Benchmarks and Outcomes.
By December 1, 2006, the district must provide a description of its process to
ensure that all ELE programs’ curricula meet these requirements including staff
training conducted on this topic for district staff.
ELE 10
Parental
Notification
Documentation indicates the district’s annual parental
notification letter contains all required elements. The district
provides parents of LEP students, report cards and progress
reports in the same manner and with the same frequency as
general education reporting; however, report cards are not
always written in a language understandable to the
parent/guardian.
The school district must provide assurance to the Department by December 1,
2006 that all report cards are written in a language understandable to the
parent/guardian.
None
Greenfield Public Schools Coordinated Program Review Mid-cycle Report
September 6, 2006
Page 28 of 30
ELE Criterion
Number
and
Topic
ELE 11
Equal Access to
Academic
Programs and
Services
ELE 12
Equal Access to
Nonacademic
and Extracurricular
Programs
ELE 13
Follow-up
Support
ELE 14
Licensure and
Fluency
Requirements
Comments Based on the Department’s Review of Local
ELE Self-Assessment
Required Corrective Action, Timelines for Implementation, and Progress
Reporting
District practices and documentation indicate that all LEP
students have equal access to academic programs and
services.
None
District practices and documentation indicate that all LEP
students have equal access to non-academic and
extracurricular programs.
None
Documentation indicates the district has well-established
procedures to appropriately monitor formerly limited English
proficient (FLEP) students.
None
Documentation indicates the district places LEP students in
classrooms with appropriately trained and qualified staff.
None
Greenfield Public Schools Coordinated Program Review Mid-cycle Report
September 6, 2006
Page 29 of 30
ELE Criterion
Number
and
Topic
ELE 15
Professional
Development
Requirements
ELE 16
Equitable
Facilities (To be reviewed
during next
CPR visit)
ELE 17
DOE Data
Submission
Requirements
and Program
Evaluation
ELE 18 Records
of LEP
Students(To be reviewed
during next
CPR visit.)
Comments Based on the Department’s Review of Local
ELE Self-Assessment
Required Corrective Action, Timelines for Implementation, and Progress
Reporting
Documentation indicates the district has implemented a
professional development plan that has provided, and
continues to provide, high quality training to district staff to
ensure the progress of LEP students in developing oral
comprehension, speaking, reading, and writing of English, and
in meeting academic standards.
None
Not Rated
None
Documentation indicates the district conducts periodic
evaluations of the effectiveness of its ELE program.
None
Not Rated
None
Greenfield Public Schools Coordinated Program Review Mid-cycle Report
September 6, 2006
Page 30 of 30