Massachusetts Department of
Elementary and Secondary Education
350 Main Street, Malden, Massachusetts 02148-5023
Telephone: (781) 338-3700
TTY: N.E.T. Relay 1-800-439-2370
October 7, 2008
John D. Barry, Ed.D., Superintendent
Granville Public School District
86 Powder Mill Road
Southwick, MA 01077
Re: Mid-cycle Report
Dear Dr. Barry:
Enclosed is the Department of Elementary and Secondary Education's Mid-cycle Report. This
report contains findings based on onsite monitoring the Department conducted to determine the
effectiveness of corrective action it approved or ordered to address noncompliance identified in
your district’s last Coordinated Program Review Report, dated August 16, 2005. The Mid-cycle
Report also contains findings based on onsite monitoring of special education compliance criteria
that have been created or substantially changed in response to IDEA 2004.
We are pleased to tell you that the Department of Elementary and Secondary Education has found
the Corrective Action Plan implemented by your district to have been effective in remedying
previously identified noncompliance in Special Education. The Department has also found your
district to have implemented special education compliance criteria that were created or substantially
changed in response to IDEA 2004, as well as SE 33 on the access of students with disabilities to
the district’s general curriculum (the curriculum expected to be taught to all students). The findings
of the Department are included in the enclosed report. You and your entire staff are to be
congratulated for your success in implementing new special education requirements as well as
maintaining compliance in areas where the Department found noncompliance during the
Coordinated Program Review (CPR).
The Department will notify you of your district's next regularly scheduled CPR several months
before it is to occur. At this time we anticipate that this CPR will occur sometime during the 2010
school year unless the Department determines that there is some reason to schedule this visit earlier.
1
Your staff's cooperation throughout this Mid-cycle Review is appreciated. Should you like
clarification of any part of our report, please do not hesitate to contact me at 413-858-4591,
Ext. 1.
Sincerely,
Pamela Kenyon, Mid-cycle Review Chairperson
Program Quality Assurance Services
Darlene A. Lynch, Director
Program Quality Assurance Services
c:
Mitchell D. Chester, Ed.D., Commissioner of Elementary and Secondary Education
Bill Stevenson, School Committee Chairperson
Mark Oldenburg, District Program Review Follow-up Coordinator
Granville Village School
409 Main Road
Granville, MA 01034
Encl.: Mid-cycle Report
Mid-cycle Cover Letter 2008.doc
Rev. 2-21-08
2
MASSACHUSETTS DEPARTMENT OF
ELEMENTARY AND SECONDARY EDUCATION
MID-CYCLE REPORT
Granville Public School District
Date of Coordinated Program Review (CPR) Final Report: August 16, 2005
Date Coordinated Program Review Corrective Action Approved or Ordered: January 5, 2006
Dates of Corrective Action Plan Progress Reports: September 18, 2006 and January 31, 2007
Dates of this Mid-cycle Review Onsite Visit: June 2-4, 2008
Date of this Report: October 7, 2008
PLEASE NOTE THAT THIS REPORT IS IN SEVERAL SECTIONS.
Special Education Criteria Cited in CPR Report and Monitored in Mid-cycle
Current CPR criteria available by scrolling down to the monitoring instruments at http://www.doe.mass.edu/pqa/review/cpr/default.html
Criterion
Number/Topic
Approved
Corrective
Action
Implemented
and Effective
Method(s) of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective

Corrective
Action Not
Implemented
or Not
Effective or
New Issues
Identified
Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective or
Basis of Finding of New
Noncompliance

SE 2
Required and
Optional
Assessments

Review of
student records,
documentation,
and interviews
Review of student records,
documentation, and staff
interviews indicate all required
assessments, including the
educational assessment, are
fully completed well in
advance of required timelines.
Southwick-Tolland Regional School District Coordinated Program Review Mid-cycle Report
October 7, 2008
Page 1 of 16
Required Corrective
Action, Timelines for
Implementation, and
Progress Reporting
Criterion
Number/Topic
Approved
Corrective
Action
Implemented
and Effective
Method(s) of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective

Corrective
Action Not
Implemented
or Not
Effective or
New Issues
Identified
Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective or
Basis of Finding of New
Noncompliance

SE 9
Eligibility
determination

Review of
student records,
documentation,
and interviews
Review of student records,
documentation, and interviews
indicate that the district has
developed a procedure to
ensure that timelines for
evaluations are fully met,
including the provision of the
IEP to parents and/or the
written explanation of the
finding of no eligibility.
SE 14
Annual review
Team meeting

Review of
student records
and
documentation
Review of student records and
documentation indicate that the
district’s annual review Team
meetings are scheduled far
enough in advance to ensure
the anniversary dates are not
missed.
SE 18 B
Determination
of Placement

Review of
student records,
documentation,
and interviews
Review of student records,
documentation, and interviews
indicate that the district
consistently provides parents
with their children’s IEP and
suggested placement within the
required time period after
receiving parent consent.
Southwick-Tolland Regional School District Coordinated Program Review Mid-cycle Report
October 7, 2008
Page 2 of 16
Required Corrective
Action, Timelines for
Implementation, and
Progress Reporting
Criterion
Number/Topic
Approved
Corrective
Action
Implemented
and Effective
Method(s) of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective

Corrective
Action Not
Implemented
or Not
Effective or
New Issues
Identified
Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective or
Basis of Finding of New
Noncompliance

SE 19
Extended
evaluation

Review of
student records,
documentation,
and interviews
Review of student records,
documentation, and interviews
indicate that the district uses
the extended evaluation
process only when the
evaluation information is
insufficient to develop a full or
partial IEP and parents have
provided written consent.
Additional testing/evaluations
are completed and a Team
meeting is held to develop an
IEP within the eight-week time
span.
SE 20
Least restrictive
program
selected

Documentation
and interviews
Based on documentation and
interviews, the district selects
the least restrictive
environment for students and
does not remove an eligible
child from the general
education classroom solely
because of needed
modification in the curriculum.
Southwick-Tolland Regional School District Coordinated Program Review Mid-cycle Report
October 7, 2008
Page 3 of 16
Required Corrective
Action, Timelines for
Implementation, and
Progress Reporting
Criterion
Number/Topic
Approved
Corrective
Action
Implemented
and Effective
Method(s) of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective

Corrective
Action Not
Implemented
or Not
Effective or
New Issues
Identified
Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective or
Basis of Finding of New
Noncompliance

SE 22
IEP
implementation
and availability

Review of
student records,
documentation,
and interviews
Review of student records,
documentation, and interviews
indicate that the district has
instituted an electronic system
for tracking IEP dates. A
system is also in place to
ensure that all teachers and
service providers have a
current IEP at the beginning of
each year.
SE 24
Notice to parent

Review of
student records,
documentation,
and interviews
Documentation and interviews
indicate that the district
consistently provides the
parent with the required
written notice within five days
of receiving a referral for an
evaluation. Record reviews
indicate that this
documentation is available in
student files.
SE 27
Content of
Team meeting
notice

Review of
student records,
documentation,
and interviews
Review of student records,
documentation, and interviews
indicate that the district’s
notice to parents of an
Southwick-Tolland Regional School District Coordinated Program Review Mid-cycle Report
October 7, 2008
Page 4 of 16
Required Corrective
Action, Timelines for
Implementation, and
Progress Reporting
Criterion
Number/Topic
Approved
Corrective
Action
Implemented
and Effective
Method(s) of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective

Corrective
Action Not
Implemented
or Not
Effective or
New Issues
Identified
Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective or
Basis of Finding of New
Noncompliance

evaluation and Team meeting
contain all elements as
required by law.
SE 28
Parent
provided the
IEP or notice of
no eligibility

Review of
student records,
documentation,
and interviews
Review of student records,
documentation, and staff
interviews indicate that the
district provides parents with a
proposed IEP containing all
necessary elements and
accompanying documentation
immediately following the
Team meeting.
SE 29
Communication
in English and
primary
language of the
home

Review of
student records,
documentation,
and interviews
Review of student records,
documentation, and interviews
indicate that the district has
implemented procedures to
identify parents whose primary
home language is other than
English and to ensure that
communications with parents
are presented so that the
parents fully understand.
Southwick-Tolland Regional School District Coordinated Program Review Mid-cycle Report
October 7, 2008
Page 5 of 16
Required Corrective
Action, Timelines for
Implementation, and
Progress Reporting
Criterion
Number/Topic
Approved
Corrective
Action
Implemented
and Effective
Method(s) of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective

Corrective
Action Not
Implemented
or Not
Effective or
New Issues
Identified
Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective or
Basis of Finding of New
Noncompliance

SE 32
Parent
Advisory
Council for
special
education

Review of
student records,
documentation,
and interviews
Review of student records,
documentation, and interviews
indicate that the district has
made sufficient attempts to
encourage parents to form a
functioning parent advisory
council. Although only
attended by only a few parents,
the district has conducted the
required annual workshop on
the rights of students and their
parents and guardians.
SE 34
Continuum of
alternative
services and
placements

Review of
student records,
documentation,
and interviews
Review of student records,
documentation, and interviews
indicate that the district
provides for a full continuum
of services and placement
options when programming for
eligible students. The district
has developed a procedure
which includes eight questions
to be addressed at each Team
meeting to ensure that students
with disabilities are educated
with non-disabled students to
Southwick-Tolland Regional School District Coordinated Program Review Mid-cycle Report
October 7, 2008
Page 6 of 16
Required Corrective
Action, Timelines for
Implementation, and
Progress Reporting
Criterion
Number/Topic
Approved
Corrective
Action
Implemented
and Effective
Method(s) of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective

Corrective
Action Not
Implemented
or Not
Effective or
New Issues
Identified
Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective or
Basis of Finding of New
Noncompliance

the maximum extent possible.
SE 37
Procedures for
approved and
unapproved
out-of-district
placements

Review of
student records,
documentation,
and interviews
Review of documentation and
interviews indicate that the
district has developed an
extensive form to monitor
phone calls, correspondence
and onsite visits of out-ofdistrict placements. Review of
student records indicate that
the district consistently
monitors placements and
completes this form in
accordance with the
regulations.
SE 50
Responsibilities
of School
Principal and
Administrator
of Special
Education

Review of
student records,
documentation,
and interviews
Interviews and documentation
indicate that the district has
significantly improved the
coordination between special
and regular education.
Although the GSAT (Granville
Student Assessment Team)
meetings continue to be the
primary means for
communication, additional
opportunities for collaboration
Southwick-Tolland Regional School District Coordinated Program Review Mid-cycle Report
October 7, 2008
Page 7 of 16
Required Corrective
Action, Timelines for
Implementation, and
Progress Reporting
Criterion
Number/Topic
Approved
Corrective
Action
Implemented
and Effective
Method(s) of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective

Corrective
Action Not
Implemented
or Not
Effective or
New Issues
Identified
Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective or
Basis of Finding of New
Noncompliance

among teachers and
paraprofessionals have been
implemented. The DCAP is
consistently used as a resource
tool to provide modifications
and accommodations. Record
reviews indicate that necessary
documentation is located in
student records and readily
available to staff as needed.
SE 51
Special
education
teacher
certification
and
licensure

Review of
documentation
Review of documentation
indicated that the district’s
special education teachers hold
appropriate licensure.
SE 53
Use of paraprofessionals

Review of
documentation
and interviews
Review of documentation and
interviews indicated that the
district is appropriately
training and supervising
paraprofessionals and
assistants. Interviews
indicated that
Southwick-Tolland Regional School District Coordinated Program Review Mid-cycle Report
October 7, 2008
Page 8 of 16
Required Corrective
Action, Timelines for
Implementation, and
Progress Reporting
Criterion
Number/Topic
Approved
Corrective
Action
Implemented
and Effective
Method(s) of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective

Corrective
Action Not
Implemented
or Not
Effective or
New Issues
Identified
Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective or
Basis of Finding of New
Noncompliance

paraprofessionals provide
instruction designed by the
licensed professional who is
readily available to provide
supervision.
SE 54
Professional
development
regarding
special
education

Review of
documentation
and interviews
Review of documentation and
interviews indicate that the
district has conducted training
for its personnel, including
training on the unique needs of
special education students
being transported for
transportation providers. The
district has also conducted the
annual workshop regarding
parental rights under state and
federal special education laws.
SE 55
Special
education
facilities and
classrooms

Interviews and
site visit
Interviews and a site visit
indicate that the district
provides special education
facilities and classrooms that
are at least equal in all physical
respects as compared to
general education facilities and
classrooms.
Southwick-Tolland Regional School District Coordinated Program Review Mid-cycle Report
October 7, 2008
Page 9 of 16
Required Corrective
Action, Timelines for
Implementation, and
Progress Reporting
Criterion
Number/Topic
Approved
Corrective
Action
Implemented
and Effective
Method(s) of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective

Corrective
Action Not
Implemented
or Not
Effective or
New Issues
Identified
Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective or
Basis of Finding of New
Noncompliance

SE 56
Special
education
programs and
services are
evaluated

Documentation
review and
interviews
Documentation and interviews
indicate that the district has
conducted a school-wide
evaluation of the special
education programs and
services, including interviews
and surveys with
administrators, teachers,
parents, staff and students.
The district has composed a
comprehensive action plan
based on the results of this
evaluation.
SE 57
Special
education child
count

Documentation
review and
interviews
Documentation and interviews
indicate that the district has
submitted the necessary child
count information to the
Department of Elementary and
Secondary Education
Southwick-Tolland Regional School District Coordinated Program Review Mid-cycle Report
October 7, 2008
Page 10 of 16
Required Corrective
Action, Timelines for
Implementation, and
Progress Reporting
Special Education Criteria Created or Revised in Response to IDEA-2004
Current CPR criteria available by scrolling down to the monitoring instruments at http://www.doe.mass.edu/pqa/review/cpr/default.html
Criterion
Number
and
Topic
Criterion
Implemented
Method(s) of
Verification
Basis of Determination that
Criterion was Implemented

Criterion
Partially
Implemented
or Not
Implemented
Basis of Determination
that Criterion was
Partially Implemented
or Not Implemented

SE 3
Special
requirements
for
determination
of specific
learning
disability

Review of
student records,
documentation,
and interviews
A review of student records,
district policies and
procedures, and interviews
indicate that required
observations are conducted by
a regular education teacher and
a special education teacher if
the student is suspected of
having a specific learning
disability. In addition, the
director of special education
has devised a system to ensure
that all required documentation
is complete if a student is
determined eligible due to the
presence of a specific learning
disability.
SE 6 ##1 - 3
Determination
of Transition
Services

Review of
student records,
documentation,
and interviews
A review of student records,
interviews, and documentation
indicates that the district
appropriately plans for
transition activities for students
with disabilities.
Southwick-Tolland Regional School District Coordinated Program Review Mid-cycle Report
October 7, 2008
Page 11 of 16
Required Corrective
Action, Timelines for
Implementation, and
Progress Reporting
Criterion
Number
and
Topic
Criterion
Implemented
Method(s) of
Verification
Basis of Determination that
Criterion was Implemented

Criterion
Partially
Implemented
or Not
Implemented
Basis of Determination
that Criterion was
Partially Implemented
or Not Implemented

SE 8
IEP Team
composition
and attendance

Review of
student records,
documentation,
and interviews
A review of student records,
interviews, and documentation
indicate that the district’s Team
meetings include all required
members, including a
representative of the school
district who has the authority
to commit the resources of the
district.
SE 12
Frequency of
re-evaluation

Review of
student records,
documentation,
and interviews
A review of student records,
interviews, and documentation
indicates that the district has
developed and instituted a reevaluation planning sheet to
ensure that appropriate
assessments are completed and
consent to evaluate is sent to
the parent far enough in
advance to ensure that triennial
dates are not missed.
SE 13
Progress
Reports and
content

Review of
student records,
documentation,
and interviews
A review of student records,
interviews, and documentation
indicate that progress reports
are completed in a timely
manner and include all
necessary information.
Southwick-Tolland Regional School District Coordinated Program Review Mid-cycle Report
October 7, 2008
Page 12 of 16
Required Corrective
Action, Timelines for
Implementation, and
Progress Reporting
Criterion
Number
and
Topic
Criterion
Implemented
Method(s) of
Verification
Basis of Determination that
Criterion was Implemented

Criterion
Partially
Implemented
or Not
Implemented
Basis of Determination
that Criterion was
Partially Implemented
or Not Implemented

SE 14
Review and
revision of IEPs

Review of
student records
and
documentation
Student record review and
district documentation indicate
that the district schedules Team
meetings far enough in
advance to ensure the
anniversary dates are not
missed.
SE 25B
Resolution of
disputes

Review of
student records
and
documentation
Student records and
documentation indicate that the
district follows an appropriate
protocol regarding resolution
of disputes.
SE 33
Involvement in
the General
Curriculum

Review of
student records,
documentation,
observations and
interviews
Documentation, interviews,
observations, and record
reviews indicate that the
district offers a full continuum
of services, including inclusive
practices designed to ensure
that all students participate in
the general curriculum to the
maximum extent possible.
SE 39A
Procedures for
services to

Review of
student records
and
documentation
Student records and
documentation indicate that the
district implements appropriate
procedures for services to
Southwick-Tolland Regional School District Coordinated Program Review Mid-cycle Report
October 7, 2008
Page 13 of 16
Required Corrective
Action, Timelines for
Implementation, and
Progress Reporting
Criterion
Number
and
Topic
Criterion
Implemented
Method(s) of
Verification
Basis of Determination that
Criterion was Implemented

Criterion
Partially
Implemented
or Not
Implemented
Basis of Determination
that Criterion was
Partially Implemented
or Not Implemented

eligible private school students
whose parents reside in the
district; including consulting
with private school
representatives to determine
whether there are any eligible
students within the district who
are enrolled in private schools
at private expense.
eligible private
school students
whose parents
reside in the
district
(SE 39A does
not apply to
charter schools
or vocational
schools)
SE 39B
Procedures for
services to
eligible students
in private
schools in the
district whose
parents reside
out of state
(SE 39B does
not apply to
charter schools
or vocational
schools)

Review of
student records
and
documentation
Student records and
documentation indicate that the
district implements appropriate
procedures for services to
eligible private school students
whose parents reside out of
state; however, at the time of
this review, there were no
eligible students in private
schools in the district whose
parents reside out of state.
Southwick-Tolland Regional School District Coordinated Program Review Mid-cycle Report
October 7, 2008
Page 14 of 16
Required Corrective
Action, Timelines for
Implementation, and
Progress Reporting
Criterion
Number
and
Topic
Criterion
Implemented
Method(s) of
Verification
Basis of Determination that
Criterion was Implemented

Criterion
Partially
Implemented
or Not
Implemented
Basis of Determination
that Criterion was
Partially Implemented
or Not Implemented

SE 46
Procedures for
suspension of
students with
disabilities
more than 10
days

Review of
student records,
documentation,
and interviews
Review of student records,
documentation, and interviews
indicate that the district
continues to implemented
appropriate procedures for
suspension of students with
disabilities when suspensions
exceed 10 consecutive school
days or a pattern has developed
for suspensions exceeding 10
cumulative days.
SE 52
Appropriate
certifications/
licenses or other
credentials –
related service
providers

Review of
documentation
At the time of the review, the
district did not employ any
related service providers for
interpreting services.
(to be reviewed
only with respect
to providers of
interpreting
services)
Southwick-Tolland Regional School District Coordinated Program Review Mid-cycle Report
October 7, 2008
Page 15 of 16
Required Corrective
Action, Timelines for
Implementation, and
Progress Reporting
Criteria from Other Regulated Programs Monitored During this Mid-cycle Review
(Chairperson: ELE 11 must be monitored if there was noncompliance with it in the CPR)
Current CPR criteria available by scrolling down to the monitoring instruments at http://www.doe.mass.edu/pqa/review/cpr/default.html
Criterion
Number/Topic
Approved
Corrective
Action
Implemented
and Effective
Method(s) of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective

Corrective
Action Not
Implemented
or Not
Effective
Or
New Issues
Identified
Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective or
Basis of Finding of New
Noncompliance

ELE 11

Review of
documentation,
and interviews
Although the district does not
have any students currently
identified as LEP, interviews
and documentation reviews
indicate that the district has
developed and implemented
ELE policies, processes, and
programming as required by
law.
Mid-cycle Report Format 2008.doc
Rev. 11/8/07
Southwick-Tolland Regional School District Coordinated Program Review Mid-cycle Report
October 7, 2008
Page 16 of 16
Required Corrective
Action, Timelines for
Implementation, and
Progress Reporting
Requirements