The Commonwealth of Massachusetts
Department of Education
350 Main Street, Malden, Massachusetts 02148-5023
Telephone: (781) 338-3700
TTY: N.E.T. Relay 1-800-439-2370
August 20, 2007
Mr. Frederick Foresteire
Superintendent of Schools
Everett Public Schools
121 Vine Street
Everett, MA 02148
Re: Mid-cycle Coordinated Program Review Report
Dear Superintendent Foresteire:
Enclosed is the Department of Education's Mid-cycle Coordinated Program Review
Report (Mid-Cycle Report). This report contains findings based on onsite monitoring
conducted to verify the implementation and effectiveness of corrective action approved
or ordered by the Department to address findings of noncompliance included in the
Everett Public Schools Coordinated Program Review Report issued on September 30,
2004. The Mid-cycle Report also contains findings based on onsite monitoring of special
education compliance criteria that have been created or substantially changed in response
to IDEA 2004.
Another component of the Department’s Mid-cycle Review is the review of your school
district or charter school's self-assessment in the area of English learner education (ELE).
(In the remainder of this letter, please read “district” as meaning “school district or
charter school.”) The purpose of this review is to determine whether your district is
implementing the significant changes in M.G.L. Chapter 71A, governing the education of
limited English proficient students, that were adopted by voters by means of Question 2
in 2002. The Department has reviewed your district’s ELE self-assessment
(documentation and any written analysis of compliance) and, based solely on that selfassessment, is providing you in this report with findings on your ELE program and the
corresponding corrective action to be implemented. Your district is urged to request
technical assistance in relation to any of these findings or this prescribed corrective action
from me or from staff in the Department’s Office of Language Acquisition and
Achievement at 781-338-3534. ELE guidance documents are available on the
Department’s website at http://www.doe.mass.edu/ell/ .
While the Department of Education found your district to have resolved certain
noncompliance issues, others were partially corrected or not addressed at all, or the
Department’s onsite team identified new issues of noncompliance, either noncompliance
1
with special education criteria added or substantially changed in response to IDEA 2004,
noncompliance with ELE criteria, or other new noncompliance. Where the district has
failed to implement its approved Corrective Action Plan, the Department views these
findings to be serious.
In all instances where noncompliance has been found, the Department has prescribed
corrective action for the district that must be implemented without delay. You will find
these requirements for corrective action included in the attached report, along with
requirements for progress reporting. Please provide the Department with your written
assurance that all of the Department's requirements for corrective action will be
implemented by your district within the timelines specified. You must submit your
statement of assurance to the Department by September 5, 2007.
Your staff's cooperation throughout this Mid-cycle Review is appreciated. Should you
like clarification of any part of our report, please do not hesitate to contact me at 781338-3729.
Sincerely,
Elizabeth M. Young, Ed.D.
Mid-cycle Review Chairperson
Program Quality Assurance Services
Darlene A. Lynch, Director
Program Quality Assurance Services
c:
David P. Driscoll, Commissioner of Education
Robert J. Alconada, Everett School Committee, Chairperson
Dr. Thomas Stella, Assistant Superintendent, District Program Review Follow-up
Coordinator
Annetta Kelly, Director of Special Education
Encl.: Mid-cycle Coordinated Program Review Report
2
MASSACHUSETTS DEPARTMENT OF EDUCATION
MID-CYCLE COORDINATED PROGRAM REVIEW REPORT
Everett Public Schools
ONSITE MONITORING OF IMPLEMENTATION OF CORRECTIVE ACTION AND OF CERTAIN NEW REQUIREMENTS
Date of Coordinated Program Review (CPR): May 5-14, 2004
Date of Coordinated Program Review Corrective Action Plan Approval: May 16, 2005
Dates of Corrective Action Plan Progress Reports: October 7, 2005, March 3, 2006, August 25, 2006
Dates of this Mid-cycle Review Onsite Visit: May 30 and 31, 2007
Date of this Report: August 20, 2007
PLEASE NOTE THAT THIS REPORT IS IN SEVERAL SECTIONS.
Everett Public Schools Coordinated Program Review Mid-cycle Report
August 20, 2007
Page 1 of 33
Criterion
Number/Topic
(Refer to full
text of 20062007 CPR
requirements)
Approved
Corrective
Action
Implemented
and Effective
Method(s) of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective

Corrective
Action Not
Implemented
or Not
Effective
or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective or
Basis of Finding of New
Noncompliance
Required Corrective
Action, Timelines for
Implementation,
and Progress Reporting
Corrective
Action Not
Effective
Student records indicated
that the district does not
always assess in the areas
of suspected disability.
Interviews indicated that
information from teachers
in the general education
setting was often
incomplete, resulting in
the special education staff
being unaware of all areas
of suspected delay and the
general education steps
previously taken to
address student concerns.
In many instances,
because there was not
enough data from the
general education staff
members, the student was
not assessed in all areas of
disability, which in 4 of
The district needs to review
their procedure/protocol for
selecting appropriate
assessment tools based on
the suspected area(s) of
disability when a student has
been referred for special
education eligibility
determination.
Special Ed.
Criteria Cited
in CPR Report
and Monitored
in Mid-cycle
SE 2
Required and
Optional
Assessments
No
Student
records and
staff
interviews
Please see the Department’s
comments to the right.
Everett Public Schools Coordinated Program Review Mid-cycle Report
August 20, 2007
Page 2 of 33
Please provide a copy of the
reviewed and revised
procedure/protocol that
outlines how the district
determines the appropriate
required and optional
assessments for all area(s) of
a student’s suspected
disability and the person(s)
responsible for ensuring that
this procedure/protocol is
followed. Please submit
Criterion
Number/Topic
(Refer to full
text of 20062007 CPR
requirements)
Approved
Corrective
Action
Implemented
and Effective
Method(s) of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective

Corrective
Action Not
Implemented
or Not
Effective
or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective or
Basis of Finding of New
Noncompliance
the reviewed record
resulted in extended
evaluations and delay in
identifying the student
and proposing an IEP by
six months or more.
SE 4
Report of
Assessment
Results
Implemented
Student records
and staff
interviews
Staff interviews and a review
of student records revealed that
assessment reports contain
summaries including the
procedures, results, diagnostic
Everett Public Schools Coordinated Program Review Mid-cycle Report
August 20, 2007
Page 3 of 33
Required Corrective
Action, Timelines for
Implementation,
and Progress Reporting
this document to the
Department by October 31,
2007.
The district must also submit
evidence that it has
conducted an internal
monitoring from October
2007 through January 2008
to ensure the implementation
of this requirement. Please
submit a narrative summary
of the monitoring activities
conducted; including the
person(s) responsible, the
results, and the additional
corrective action steps the
district has taken, if any were
needed. Please submit this
to the Department by
February 14, 2008.
Criterion
Number/Topic
(Refer to full
text of 20062007 CPR
requirements)
Approved
Corrective
Action
Implemented
and Effective
Method(s) of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective

Corrective
Action Not
Implemented
or Not
Effective
or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective or
Basis of Finding of New
Noncompliance
Required Corrective
Action, Timelines for
Implementation,
and Progress Reporting
Corrective
Action Not
Effective
While the district has a
written process for
monitoring timelines, the
student records revealed
that the district is not
always completing
evaluations, convening
IEP Teams, determining
eligibility, developing an
IEP and determining
placement within forty-
The district needs to review
their process and procedures
for meeting eligibility
process timelines.
impressions and recommended
type of placement. These
assessments appear to be
complete well in advance of
the Team Meeting and upon
request made available to the
parents.
However it should be noted
that while the district is
meeting the requirements of
this criterion, they are not
consistently completing the
assessments within the
required timelines. See SE 9
below.
SE 9
Eligibility and
Timelines
No
Student
records and
staff
interviews
Please see the Department’s
comments to the right.
Everett Public Schools Coordinated Program Review Mid-cycle Report
August 20, 2007
Page 4 of 33
Please provide a copy of the
reviewed and revised
procedure that outlines how
the district will monitor
timeline compliance and the
person(s) responsible for
Criterion
Number/Topic
(Refer to full
text of 20062007 CPR
requirements)
Approved
Corrective
Action
Implemented
and Effective

Method(s) of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective
Corrective
Action Not
Implemented
or Not
Effective
or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective or
Basis of Finding of New
Noncompliance
Required Corrective
Action, Timelines for
Implementation,
and Progress Reporting
five school working days
after they received
consent from the parent
for initial evaluations or
re-evaluations.
ensuring that this
procedure/protocol is
followed. Please submit
this document to the
Department by October 31,
2007.
The district must also submit
evidence that it has
conducted an internal
monitoring from October
2007 through January 2008
to ensure the implementation
of this requirement. Please
submit a narrative summary
of the monitoring activities
conducted; including the
person(s) responsible, the
results, and the additional
corrective action steps the
district has taken, if any were
needed. Please submit this
to the Department by
February 14, 2008.
Everett Public Schools Coordinated Program Review Mid-cycle Report
August 20, 2007
Page 5 of 33
Criterion
Number/Topic
(Refer to full
text of 20062007 CPR
requirements)
SE 18A
IEP
Development
and Content
Approved
Corrective
Action
Implemented
and Effective
Method(s) of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective

No
Staff
interviews
and student
records
Corrective
Action Not
Implemented
or Not
Effective
or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective or
Basis of Finding of New
Noncompliance
Required Corrective
Action, Timelines for
Implementation,
and Progress Reporting
Corrective
Action Not
Effective
Student record review
demonstrated that the
district does not always
develop IEPs with all
required elements. Some
reviewed IEPs lacked
vision statements; the
Present Level of
Educational Performance
B forms were incomplete
or incorrectly filled out,
age consideration boxes
were left incomplete and
in some instances, IEP
goals were duplicated
from one year to the next.
Also it was noted that the
accommodations between
PLEP A and State or
District wide Assessment
pages did not correlated.
The district must train all
special education staff
charged with IEP
development at all school
levels on how to complete all
required elements of the IEP.
Please see the Department’s
comments to the right.
Everett Public Schools Coordinated Program Review Mid-cycle Report
August 20, 2007
Page 6 of 33
Please provide evidence of
this training including the
name and credentials of the
trainer, a copy of the
reviewed materials, the
agenda and attendance sheet.
Please submit this
document to the
Department by October 31,
2007.
The district must also submit
evidence that it has
conducted an internal
monitoring from October
2007 through January 2008
to ensure the implementation
of this requirement. Please
submit a narrative summary
of the monitoring activities
Criterion
Number/Topic
(Refer to full
text of 20062007 CPR
requirements)
Approved
Corrective
Action
Implemented
and Effective
Method(s) of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective

Corrective
Action Not
Implemented
or Not
Effective
or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective or
Basis of Finding of New
Noncompliance
Required Corrective
Action, Timelines for
Implementation,
and Progress Reporting
conducted; including the
person(s) responsible, the
results, and the additional
corrective action steps the
district has taken, if any were
needed. Please submit this
to the Department by
February 14, 2008.
SE 18B
Determination
of Placement
and Provision
of IEP
Implemented
SE 20
Least
Restrictive
Program
Partial
Staff
interviews
and student
records
Student records demonstrate
that the district is determining
the placement and providing
the IEP to the parents as
required.
Staff
interviews,
district
documentation
and student
records
The district is considering the
least restrictive environment
and indicating why students
may need to be removed from
the general education setting as
required.
Partial
Because the district has an
ineffective TAT process, it is
unclear to the Department
and to the special education
staff whether they are
removing students from
general education solely
because of the need for a
modified curriculum.
Everett Public Schools Coordinated Program Review Mid-cycle Report
August 20, 2007
Page 7 of 33
See MOA 18 below.
Criterion
Number/Topic
(Refer to full
text of 20062007 CPR
requirements)
SE 22
IEP
Implementation
and Availability
Approved
Corrective
Action
Implemented
and Effective
Method(s) of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective

No
Staff
interviews,
documentatio
n and student
records
Corrective
Action Not
Implemented
or Not
Effective
or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective or
Basis of Finding of New
Noncompliance
Required Corrective
Action, Timelines for
Implementation,
and Progress Reporting
Corrective
Action Not
Effective
The student records and
related district
documentation
demonstrated that four out
of 19 students had
proposed IEPs from the
2006-2007 school year
that were unsigned and
there was no evidence of
follow- up in the student
files of efforts to secure
consent.
The district needs to train
staff on IEP implementation
requirements related to
parental consent. Please
provide a dated training
agenda, copies of the
materials used and signed
attendance sheet to the
Department by October 31,
2007.
Please see the Department’s
comments to the right.
Everett Public Schools Coordinated Program Review Mid-cycle Report
August 20, 2007
Page 8 of 33
The district must also submit
evidence that it has
conducted an internal
monitoring from October
2007 through January 2008
to ensure the implementation
of this requirement. Please
submit a narrative summary
of the monitoring activities
conducted; including the
person(s) responsible, the
results, and the additional
corrective action steps the
district has taken, if any were
needed. Please submit this
to the Department by
February 14, 2008.
Criterion
Number/Topic
(Refer to full
text of 20062007 CPR
requirements)
Approved
Corrective
Action
Implemented
and Effective
Method(s) of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective

SE 24
Notice to
Parents
Implemented
Student
records and
staff
interviews
Record review demonstrated
that the district provides notice
to parents as required.
SE 25
Parental
Consent
No
Student
records and
staff
interviews
Please see the Department’s
comments to the right.
Corrective
Action Not
Implemented
or Not
Effective
or
New Issues
Identified

Corrective
Action Not
Effective
Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective or
Basis of Finding of New
Noncompliance
As indicated in the CPR
report issued in
September 2004, student
records demonstrated that
the district does not
consistently obtain
parental consent before
conducting the
evaluations or
implementing the IEP.
Required Corrective
Action, Timelines for
Implementation,
and Progress Reporting
The district needs to train
staff on 603 CMR
28.07(1)(a-c) the regulations
pertaining to parental
consent. Please provide a
dated training agenda, copies
of the materials used and
signed attendance sheet to
the Department by October
31, 2007.
The district must also submit
evidence that it has
conducted an internal
monitoring from October
2007 through January 2008
to ensure the implementation
of this requirement. Please
submit a narrative summary
of the monitoring activities
conducted; including the
Everett Public Schools Coordinated Program Review Mid-cycle Report
August 20, 2007
Page 9 of 33
Criterion
Number/Topic
(Refer to full
text of 20062007 CPR
requirements)
Approved
Corrective
Action
Implemented
and Effective
Method(s) of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective

Corrective
Action Not
Implemented
or Not
Effective
or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective or
Basis of Finding of New
Noncompliance
Required Corrective
Action, Timelines for
Implementation,
and Progress Reporting
person(s) responsible, the
results, and the additional
corrective action steps the
district has taken, if any were
needed. Please submit this
to the Department by
February 14, 2008.
SE 29
Implemented
Student
records
Student records demonstrated
that the district is ensuring that
written communication such as
the IEP and evaluation reports
are translated and that
translation/interpretation is
available for meetings for
families whose primary
language is other than English.
Implemented
Documentatio
n and staff
interviews
The district has a functioning
Parent Advisory Council
(PAC) in place with bylaws,
officers and mandatory training
in place.
Communication
in Primary
Language of
Home
SE 32
Parent
Advisory
Council
Everett Public Schools Coordinated Program Review Mid-cycle Report
August 20, 2007
Page 10 of 33
Criterion
Number/Topic
(Refer to full
text of 20062007 CPR
requirements)
SE 37
Procedures for
Approved and
Unapproved
Programs
Approved
Corrective
Action
Implemented
and Effective
Method(s) of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective

Partial
Student
records and
staff
interviews
Corrective
Action Not
Implemented
or Not
Effective
or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective or
Basis of Finding of New
Noncompliance
Required Corrective
Action, Timelines for
Implementation,
and Progress Reporting
Partial
The district has no
evidence of its monitoring
of the student placements
and in one instance it was
written on the N1 form
that the out- of- district
program would be
developing the IEP for
acceptance by the parent.
The district must provide
training to the person(s)
responsible for chairing,
coordinating and monitoring
out of district placements on
the regulations related to this
criterion. 603 CMR
28.02(14), 28.06(3) and 34
CFR 300.2(c). Please
provide a signed statement
of assurance that this
training has occurred to
the Department by October
31, 2007.
The district has written
procedures in place and there
are contracts with each out of
district placement.
The district must also submit
evidence that it has
conducted an internal
monitoring from October
2007 through January 2008
to ensure the implementation
of this requirement. Please
submit a narrative summary
of the monitoring activities
conducted; including the
person(s) responsible, the
results, and the additional
corrective action steps the
Everett Public Schools Coordinated Program Review Mid-cycle Report
August 20, 2007
Page 11 of 33
Criterion
Number/Topic
(Refer to full
text of 20062007 CPR
requirements)
Approved
Corrective
Action
Implemented
and Effective
Method(s) of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective

Corrective
Action Not
Implemented
or Not
Effective
or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective or
Basis of Finding of New
Noncompliance
Required Corrective
Action, Timelines for
Implementation,
and Progress Reporting
district has taken, if any were
needed. Please submit this
to the Department by
February 14, 2008.
SE 40
Instructional
Grouping
Implemented
SE 41
Age Span
Requirements
Implemented
Documentation
and staff
interviews
A review of class rosters
demonstrated that the
instructional groupings for
eligible students receiving
services outside the general
education classroom are
compatible with the methods
and goals stated in each
student's IEP and meet the
regulatory requirements.
A review of student rosters
demonstrated that the ages of
the youngest and oldest child
in any instructional grouping
do not differ by more than
forty-eight months as required.
Everett Public Schools Coordinated Program Review Mid-cycle Report
August 20, 2007
Page 12 of 33
Criterion
Number/Topic
(Refer to full
text of 20062007 CPR
requirements)
SE 49
Related
Services
Approved
Corrective
Action
Implemented
and Effective
Method(s) of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective

Partial
Student records
and staff
interviews
Corrective
Action Not
Implemented
or Not
Effective
or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective or
Basis of Finding of New
Noncompliance
Required Corrective
Action, Timelines for
Implementation,
and Progress Reporting
Partial
The review of student
records and staff
interviews indicated that
the district is not
including counseling
services on the service
delivery grid. While
students appear to be
receiving counseling, and
references to counseling
appear in parts of the IEP,
the district is failing to
include the relevant
information on counseling
services on the service
delivery grid.
The district must provide
training to the person(s)
responsible for chairing and
IEP development on the
regulations related to this
criterion. . 603 CMR
28.02(19), IDEA 2004:
Section 602(26).
Please provide a signed
statement of assurance that
this training has occurred
to the Department by
October 31, 2007.
Student record review and
interviews demonstrated that
the district provides related
services as required, however
all services do not appear on
the service delivery grid.
Please see the Department’s
comments to the right.
Everett Public Schools Coordinated Program Review Mid-cycle Report
August 20, 2007
Page 13 of 33
The district must also submit
evidence that it has
conducted an internal
monitoring from October
2007 through January 2008
to ensure the implementation
of this requirement. Please
submit a narrative summary
of the monitoring activities
conducted; including the
person(s) responsible, the
results, and the additional
corrective action steps the
district has taken, if any were
Criterion
Number/Topic
(Refer to full
text of 20062007 CPR
requirements)
Approved
Corrective
Action
Implemented
and Effective

Method(s) of
Verification
Basis of Determination that
Corrective Action was
Implemented and has been
Effective
Corrective
Action Not
Implemented
or Not
Effective
or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective or
Basis of Finding of New
Noncompliance
Required Corrective
Action, Timelines for
Implementation,
and Progress Reporting
needed. Please submit this
to the Department by
February 14, 2008.
Everett Public Schools Coordinated Program Review Mid-cycle Report
August 20, 2007
Page 14 of 33
Criterion
Number
and
Topic
Criterion
Implemented

Method(s)
of
Verification
Basis of Determination that
Criterion was Implemented
Partial
Documentation, student
record review
The district has a written
procedure but does not
consistently complete the
required transition form.
Criterion
Partially
Implemented
or Not
Implemented

Basis of Determination
that Criterion was
Partially Implemented
or Not Implemented
Required Corrective Action,
Timelines for
Implementation, and
Progress Reporting
Record review indicated
that district personnel are
inconsistently discussing
and documenting
transition goals, plans and
services.
The district must provide
training the person(s)
responsible for chairing Team
meetings and IEP development
on the regulations related to
this criterion,
http://www.doe.mass.edu/sped/
IDEA2004/spr_meetings/, and
information on the new
transition forms found at
http://www.doe.mass.edu/news
/news.asp?id=3295.
Special
Education
Criteria
created or
revised in
response to
IDEA-2004
SE 6 ##1 - 3
Determination
of Transition
Services
Partial
Please provide a signed
statement of assurance that
this training has occurred to
the Department by October
31, 2007.
The district must also submit
evidence that it has conducted
an internal monitoring from
October 2007 through January
2008 to ensure the
Everett Public Schools Coordinated Program Review Mid-cycle Report
August 20, 2007
Page 15 of 33
implementation of this
requirement. Please submit a
narrative summary of the
monitoring activities
conducted; including the
person(s) responsible, the
results, and the additional
corrective action steps the
district has taken, if any were
needed. Please submit this to
the Department by February
14, 2008.
SE 8
IEP Team
composition
and attendance
No
Documentation, student
records, staff
interviews
Please see the Department’s
comments to the right.
Corrective
Action Not
Effective
The district has a
comprehensive procedure
for Team composition,
however in some instance
general education staff
were not present, teams
do not appear to be using
the district’s excusal form
and there were no
notations when a Team
member, even a parent,
was not present at the
meeting.
The district must provide
training the person(s)
responsible for chairing Team
meetings and IEP development
on the regulations related to
this criterion, 603 CMR
28.02(21) and IDEA 2004:
Section 614(d)(1)(C); 614(f).
Please provide a signed
statement of assurance that
this training has occurred to
the Department by October
31, 2007.
The district must also submit
evidence that it has conducted
an internal monitoring from
October 2007 through January
2008 to ensure the
implementation of this
requirement. Please submit a
narrative summary of the
monitoring activities
conducted; including the
person(s) responsible, the
Everett Public Schools Coordinated Program Review Mid-cycle Report
August 20, 2007
Page 16 of 33
results, and the additional
corrective action steps the
district has taken, if any were
needed. Please submit this to
the Department by February
14, 2008.
SE 12
Frequency of
re-evaluation
Partial
Student
records,
documentation and staff
interviews
Please see the Department’s
comments to the right.
Partial
The district has good
written procedures in
place; however school
personnel are not
consistently meeting the
requirements of
conducting reevaluations
every three years, unless
the parent and district
agree that it is
unnecessary.
Everett Public Schools Coordinated Program Review Mid-cycle Report
August 20, 2007
Page 17 of 33
Please review your policies for reevaluation with all Team
chairpersons.
Please provide a signed
statement of assurance that
this training has occurred to
the Department by October
31, 2007.
The district must also submit
evidence that it has conducted
an internal monitoring from
October 2007 through January
2008 to ensure the
implementation of this
requirement. Please submit a
narrative summary of the
monitoring activities
conducted; including the
person(s) responsible, the
results, and the additional
corrective action steps the
district has taken, if any were
needed. Please submit this to
the Department by February
14, 2008.
SE 13
Progress
Reports and
content
Partial
Student
record review,
documentation and staff
interviews
Please see the Department’s
comments to the right.
Partial
While the district has a
comprehensive written
procedure in place, the
record review
demonstrated that in one
third of the files reviewed,
progress reports were
verbatim copied from one
period to the next without
new text or information,
only the date had been
changed.
Please review you written
procedures and the
requirements of this criterion,
603 CMR 28.07(3) and IDEA
2004: Section 614(c)(5)(B)(ii)
with all special education staff
and related service providers.
*Please note recently IDEA2004 regulations have now
changed the content
requirements for IEP progress
reports. Refer to
Administrative Advisory SPED
2007-1 for guidance. The
Department has changed the
progress report form and it is
now available on the
Department’s Special
Education website at:
http://www.doe.mass.edu/sped/
iep/eng_toc.html
Please provide a signed
statement of assurance that
this training has occurred to
the Department by October
31, 2007.
The district must also submit
evidence that it has conducted
an internal monitoring from
October 2007 through January
2008 to ensure the
implementation of this
requirement. Please submit a
narrative summary of the
monitoring activities
conducted; including the
Everett Public Schools Coordinated Program Review Mid-cycle Report
August 20, 2007
Page 18 of 33
person(s) responsible, the
results, and the additional
corrective action steps the
district has taken, if any were
needed. Please submit this to
the Department by February
14, 2008.
Everett Public Schools Coordinated Program Review Mid-cycle Report
August 20, 2007
Page 19 of 33
Criterion
Number
and
Topic
SE 14
Review and
revision of
IEPs
Criterion
Implemented

Method(s) of
Verification
Basis of Determination that
Criterion was Implemented
Criterion
Determined
to be
Partially
Implemented
or Not
Implemented

Partial
Student record
review,
documentation
and staff
interviews
Please see the Department’s
comments to the right.
Partial
Basis of Determination
that Criterion was
Partially Implemented
or Not Implemented
Required Corrective Action,
Timelines for
Implementation, and
Progress Reporting
The district is not
consistently meeting on or
before the anniversary
date of student IEPs,
additionally interviews
indicated that it was
common practice to use
amendments to extend the
IEP period when a Team
could not or did not
reconvene on or before
the expiration date of an
IEP.
Please review you written
procedures and the
requirements of this criterion,
603 CMR 28.04(3), IDEA-97:
34 CFR 300.343(c), IDEA
2004: Section 614(d)(3)(D)
and (F) with all special
education Team chairpersons.
Please provide a signed
statement of assurance that
this training has occurred to
the Department by October
31, 2007.
The district must also submit
evidence that it has conducted
an internal monitoring from
October 2007 through January
2008 to ensure the
implementation of this
requirement. Please submit a
narrative summary of the
monitoring activities
conducted; including the
person(s) responsible, the
results, and the additional
corrective action steps the
district has taken, if any were
Everett Public Schools Coordinated Program Review Mid-cycle Report
August 20, 2007
Page 20 of 33
needed. Please submit this to
the Department by February
14, 2008.
SE 25B
Resolution of
disputes
Implemented
Student record
review,
documentation
and staff
interviews
The district has procedures in
place that meet the
requirements set forth in this
criterion. The review of
student records demonstrated
that the procedures are being
followed in practice.
SE 33
Involvement
in the General
Curriculum
Implemented
Student record
review,
documentation
and staff
interviews
The district has procedures in
place that meet the
requirements set forth in this
criterion. The review of
student records demonstrated
that the procedures are being
followed in practice.
SE 39A
Procedures for
services to
eligible private
school students
whose parents
reside in the
district
Partial
Student record
review,
documentation
and staff
interviews
Please see the Department’s
comments to the right.
(SE 39A does
not apply to
charter schools
or vocational
schools)
Partial
The district is not
adhering to the regulatory
requirement or its own
written procedures. The
student record review
revealed that one
student’s IEP and
accompanying notice
stated that the district’s
preference is removing
the student form the
parochial school and
placing the student in the
district so he could
receive services.
Interviews also revealed
that while Teams
Everett Public Schools Coordinated Program Review Mid-cycle Report
August 20, 2007
Page 21 of 33
Please review you written
procedures and the
requirements of this criterion,
http://www.doe.mass.edu/sped/
advisories/06_3.html and the
related regulatory requirements
with all special education
Team chairpersons.
Please provide a signed
statement of assurance that
this training has occurred to
the Department by October
31, 2007.
The district must also submit
evidence that it has conducted
recommended services for
eligible private school
students who reside in the
district, the district
doesn’t always provide
the services.
SE 39B
Procedures for
services to
eligible
students in
private schools
in the district
whose parents
reside out of
state
SE 46
Procedures for
suspension of
students with
disabilities
more than 10
days
Implemented
Implemented
Document and
student record
review
The district has procedures in
place that meet the
requirements set forth in this
criterion.
Document and
student record
review
The district has procedures in
place that meet the
requirements set forth in this
criterion. The review of
student records demonstrated
that the procedures are being
followed in practice.
Everett Public Schools Coordinated Program Review Mid-cycle Report
August 20, 2007
Page 22 of 33
an internal monitoring from
October 2007 through January
2008 to ensure the
implementation of this
requirement. Please submit a
narrative summary of the
monitoring activities
conducted; including the
person(s) responsible, the
results, and the additional
corrective action steps the
district has taken, if any were
needed. Please submit this to
the Department by February
14, 2008.
Criterion
Number/Topic
Approved
Corrective
Action
Implemented
and Effective

Method(s)
of
Verification
MOA 10 A
Handbooks
and Code of
Conduct
Implemented
Document
review
The district’s handbooks were
reviewed and they meet all
required elements of this
criterion.
MOA 11A
Designation of
Coordinators
and Grievance
Procedures
Implemented
Document
review
The district’s handbooks were
reviewed and they meet all
required elements of this
criterion.
(Refer to full
text of 20062007 CPR
requirements)
Basis of Determination that
Corrective Action was
Implemented and has been
Effective
Corrective
Action Not
Implemented
or Not
Effective
Or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective
Or
Basis of Finding of New
Noncompliance
Civil Rights
(MOA) and
Other General
Education
Requirements
Everett Public Schools Coordinated Program Review Mid-cycle Report
August 20, 2007
Page 23 of 33
Required Corrective Action,
Timelines for
Implementation, and
Progress Reporting
Requirements
Other
Regulated
Programs
Monitored
During this
Mid-cycle
Review
Criterion
Number/Topic
(Refer to full
text of 20062007 CPR
requirements)
SE 7
Age of
Majority
Approved
Corrective
Action
Implemented
and Effective

Method(s)
of
Verification
Partial
Student
record review,
documentation and staff
interviews
Basis of Determination that
Corrective Action was
Implemented and has been
Effective
Corrective
Action Not
Implemented
or Not
Effective
Or
New Issues
Identified

Basis of Determination
that Implementation of
Corrective Action was
Incomplete or
Ineffective
Or
Basis of Finding of New
Noncompliance
Required Corrective Action,
Timelines for
Implementation, and
Progress Reporting
Requirements
Partial
Student record review
revealed that the district
does not always inform
the student of their rights
one year prior to their
eighteenth birthday and
document it in the
Addition Information
section of IEP 8.
Please review you written
procedures and the
requirements of this criterion,
603 CMR 28.07(5) and 34
CFR 300.347(c), 300.517, with
all high school level special
education Team chairpersons.
Please provide a signed
statement of assurance that
this training has occurred to
the Department by October
31, 2007.
The district must also submit
evidence that it has conducted
an internal monitoring from
October 2007 through January
2008 to ensure the
implementation of this
requirement. Please submit a
narrative summary of the
Everett Public Schools Coordinated Program Review Mid-cycle Report
August 20, 2007
Page 24 of 33
monitoring activities
conducted; including the
person(s) responsible, the
results, and the additional
corrective action steps the
district has taken, if any were
needed. Please submit this to
the Department by February
14, 2008.
SE 17
Early
Intervention
/Age Three
Services
Partial
Student
record review,
documentation and staff
interviews
Please see the Department’s
comments to the right.
Partial
While the district had
appropriate policies and
procedures in place and
have been receiving Early
Intervention referrals six
months prior to children’s
third birthday, the student
records demonstrated that
IEP meetings for those
children were often held
months after the child’s
third birthday. According
to student records
reviewed, the district fails
to have services in place
for eligible preschoolers
by their third birthday.
Everett Public Schools Coordinated Program Review Mid-cycle Report
August 20, 2007
Page 25 of 33
Please review you written
procedures and the
requirements of this criterion,
603 CMR 28.06(7)(b), 34 CFR
300.24(b)(3); 300.121 and
300.132; 300.342(c) with all
special education Team
chairpersons responsible for
early childhood programming.
Please provide a signed
statement of assurance that
this training has occurred to
the Department by October
31, 2007.
The district must also submit
evidence that it has conducted
an internal monitoring from
October 2007 through January
2008 to ensure the
implementation of this
requirement. Please submit a
narrative summary of the
monitoring activities
conducted; including the
person(s) responsible, the
results, and the additional
corrective action steps the
district has taken, if any were
needed. Please submit this to
the Department by February
14, 2008.
SE 19
Extended
Evaluation
Partial
Student
record review,
documentation and staff
interviews
Please see the Department’s
comments to the right.
Partial
Because the district has
inconsistently used their
instructional support
system, the teacher
Assistance Team (TAT),
the district has little or no
data to appropriately
select assessments for
referred students. As a
result, the district is not
fully assessing in all areas
of suspected delay and
then using the extended
evaluation period and in
some case then exceeding
the extended evaluation
time line to conduct
additional testing. In one
instance an extended
evaluation was conducted
but no meeting or follow
up was evident in the file.
The district needs to review
and revise their procedures,
policies and the regulatory
requirements for conducting
extended evaluations and
revised the polices and
procedures consistent with the
requirements set forth in this
criterion and 603 CMR
28.05(2)(b).
Please provide a copy of the
reviewed and revised
procedure/protocol for
conducting extended
evaluations and the person(s)
responsible for ensuring that
this procedure/protocol is
followed. Please submit this
document to the Department
by October 31, 2007.
The district must also submit
evidence that it has conducted
an internal monitoring from
October 2007 through January
2008 to ensure the
implementation of this
requirement. Please submit a
narrative summary of the
monitoring activities
conducted; including the
person(s) responsible, the
Everett Public Schools Coordinated Program Review Mid-cycle Report
August 20, 2007
Page 26 of 33
results, and the additional
corrective action steps the
district has taken, if any were
needed. Please submit this to
the Department by February
14, 2008.
SE 25A
Notice to
BSEA
Partial
Student
record review,
documentation and staff
interviews
Please see the Department’s
comments to the right.
Partial
It was noted in the student
record review that IEP
were left unsigned with
no follow up or in some
cases rejected or partially
rejected also with no
follow up. (See SE 22
above) Staff indicated that
in some instance they
were unaware of the
unsigned, partially
rejected or rejected IEPs
and it was unclear who
was responsible for
follow up including
notifying the BSEA.
The district needs to review
and revise their procedures,
policies and the regulatory
requirements for notifying the
BSEA of rejected, partially
rejected IEPs and revised the
polices and procedures to be in
line with the requirements set
forth in this criterion and 603
CMR 28.08(3)(b).
Please provide a copy of the
reviewed and revised
procedure/protocol for BSEA
notification and the person(s)
responsible for ensuring that
this procedure/protocol is
followed. Please submit this
document to the Department
by October 31, 2007.
The district must also submit
evidence that it has conducted
an internal monitoring from
October 2007 through January
2008 to ensure the
implementation of this
requirement. Please submit a
narrative summary of the
monitoring activities
Everett Public Schools Coordinated Program Review Mid-cycle Report
August 20, 2007
Page 27 of 33
conducted; including the
person(s) responsible, the
results, and the additional
corrective action steps the
district has taken, if any were
needed. Please submit this to
the Department by February
14, 2008.
MOA 18
Responsibilities
of School
Principal
Partial
Student
record review,
documentation and staff
interviews
Partial
The district has a written
instructional support
process called Teacher
Assistance Teams (TAT),
however, district wide the
process and procedures
are being inconsistently
followed. Interviews with
principals demonstrated
that there are no set
meeting structures at the
individual schools. Staff
interviews indicated
people were unclear about
the process, and how to
use the district’s
curriculum
accommodation plan. In
some instance it was
noted that staff indicated
that the instructional
support process was
confusing which was
leading to an over referral
by teachers of student to
special education for
eligibility determination.
Everett Public Schools Coordinated Program Review Mid-cycle Report
August 20, 2007
Page 28 of 33
The district must review their
instructional support process,
procedures and policies along
with the requirements of this
criterion, M.G.L. c. 71, s. 38Q
½ and CMR 28.03(3).
Please submit to the
Department your revised
process, policies and
procedures indicating the
person(s) responsible for
implementation and monitoring
and please include a time line
for training and
implementation. Please submit
this document to the
Department by October 31,
2007.
The district must also submit
evidence that it has conducted
an internal monitoring at each
school level from October
2007 through January 2008 to
ensure the implementation of
this requirement. Please
submit a narrative summary of
the monitoring activities
conducted; including the
person(s) responsible, the
results, and the additional
corrective action steps the
district has taken, if any were
needed. Please submit this to
the Department by February
14, 2008.
Everett Public Schools Coordinated Program Review Mid-cycle Report
August 20, 2007
Page 29 of 33
Everett Public Schools
English Learner Education (ELE) Requirements
Mid-Cycle Review Findings and Corrective Action Based on the Department’s Review Of Local Self-Assessments
(Please refer to full text of 2006-2007 CPR requirements for ELE and related implementation guidance at
http://www.doe.mass.edu/pqa/review/cpr/instrument/chapter71A.doc )
ELE
Criterion
Number
and
Topic
ELE 1
Annual
Assessment
Criterion
Determined to be
Implemented
Based on Review
of Local ELE
Self-Assessment

Findings of Noncompliance Based on Department’s
Review of Local ELE Self-Assessment
(Criterion Determined to be Partially Implemented or Not
Implemented)
Implemented
ELE 2
MCAS
Participation
Implemented
ELE 3
Initial
Identification
Implemented
ELE 4
Waiver
Procedures
Implemented
Everett Public Schools Coordinated Program Review Mid-cycle Report
August 20, 2007
Page 30 of 33
Required Corrective Action,
Timelines for Implementation,
and Progress Reporting
ELE
Criterion
Number
and
Topic
Criterion
Determined to be
Implemented
Based on Review
of Local ELE
Self-Assessment

ELE 5
Program
Placement
and Structure
Implemented
ELE 6
Program Exit
and
Readiness
Implemented
ELE 7
Parent
Involvement
Implemented
ELE 8
Declining
Entry to a
Program
Implemented
ELE 9
Instructional
Grouping
Implemented
ELE 10
Parental
Notification
Partial
Findings of Noncompliance Based on Department’s
Review of Local ELE Self-Assessment
(Criterion Determined to be Partially Implemented or Not
Implemented)
The district’s parent notification letter does not contain all the
required elements which include; reason for identification of the
student as Limited English Proficient (LEP), the child’s level of
Everett Public Schools Coordinated Program Review Mid-cycle Report
August 20, 2007
Page 31 of 33
Required Corrective Action,
Timelines for Implementation,
and Progress Reporting
Upon placement in an ELE program the district
must provide the student’s parent or guardian a
notice that contains all of the required elements as
ELE
Criterion
Number
and
Topic
Criterion
Determined to be
Implemented
Based on Review
of Local ELE
Self-Assessment

Findings of Noncompliance Based on Department’s
Review of Local ELE Self-Assessment
(Criterion Determined to be Partially Implemented or Not
Implemented)
proficiency, program placement and or method of instruction, how the
program will meet the educational strengths and needs of the student,
how the program will specifically help the student learn English, the
specific exit requirements and the parent’s right to apply for a waiver
(see ELE 4) or decline enrollment in the program.
ELE 11
Equal Access
to Academic
Programs
and Services
ELE 12
Equal Access
to
Nonacademic
and
Extracurricular
Programs
ELE 13
Follow-up
Support
Implemented
Implemented
Implemented
Everett Public Schools Coordinated Program Review Mid-cycle Report
August 20, 2007
Page 32 of 33
Required Corrective Action,
Timelines for Implementation,
and Progress Reporting
noted to the left.
Please provide a detailed narrative of how the
district plans to address parental notification
and include copies of any revised forms. Please
submit the narrative and revised notice to the
Department by September 14, 2007.
ELE
Criterion
Number
and
Topic
Criterion
Determined to be
Implemented
Based on Review
of Local ELE
Self-Assessment

ELE 14
Licensure
Requirements
Implemented
ELE 15
Professional
Development
Requirements
Implemented
ELE 16
Equitable
Facilities
Implemented
ELE 17
Program
Evaluation
Implemented
ELE 18
Records of
LEP
Students(To be
reviewed
during next
CPR visit.)
Not applicable –
this criterion will
be reviewed
during the next
CPR visit in 2009.
Findings of Noncompliance Based on Department’s
Review of Local ELE Self-Assessment
(Criterion Determined to be Partially Implemented or Not
Implemented)
Everett Public Schools Coordinated Program Review Mid-cycle Report
August 20, 2007
Page 33 of 33
Required Corrective Action,
Timelines for Implementation,
and Progress Reporting