Massachusetts Department of
Elementary and Secondary Education
75 Pleasant Street, Malden, Massachusetts 02148-4096
Telephone: (781) 338-3700
TTY: N.E.T. Relay 1-800-439-2370
March 30, 2010
Edmond LaFleur, Superintendent
Bourne Public Schools
36 Sandwich Road
Bourne, MA 02532
Re: Mid-cycle Report
Dear Superintendent LaFleur:
Enclosed is the Department of Elementary and Secondary Education's Mid-cycle Report
based on the Mid-cycle Review conducted in your district in February 2010. In this Midcycle Review the Department monitored selected special education criteria to determine
your district’s compliance with special education laws and regulations. The review
consisted of information gathered from one or more of the following activities: staff
interviews, review of student records, examination of documentation, and/or classroom
observation.
The Department found one or more of the criteria monitored in your district to be
“Partially Implemented” or “Not Implemented.” In all instances where noncompliance
has been found, the Department has prescribed corrective action for the district. This
corrective action must be implemented as soon as possible, but in no case later than a
year from the date of this report. You will find these requirements for corrective action
included in the enclosed report, along with requirements for submitting progress reports
using the enclosed form.
Please provide the Department with your written assurance that all of the required
corrective action will be implemented by your district within the timelines specified in
the report. You must submit your statement of assurance to Darlene Lynch, Director,
Program Quality Assurance Services, by April 15, 2010.
1
Your staff's cooperation throughout this Mid-cycle Review is appreciated. If you have
any questions about this letter or the enclosed report, please do not hesitate to contact
Nancy Hicks at (781) 338-3714.
Sincerely,
Nancy Hicks, Mid-cycle Review Chairperson
Program Quality Assurance Services
Darlene A. Lynch, Director
Program Quality Assurance Services
cc:
Mitchell D. Chester, Ed.D., Commissioner of Elementary and Secondary
Education
Vani Rastogi-Kelly, Supervisor, Program Quality Assurance Services
Richard Lavoie, School Committee Chairperson
Ellen Varnerin, Local Program Review Coordinator
Encs: Mid-cycle Report
Mid-cycle Progress Report Form
2
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
MID-CYCLE REPORT
Bourne Public Schools
Date of the Mid-cycle Review Onsite: February 26, 2010
Date of this Report: March 30, 2010
PLEASE NOTE THAT THIS REPORT IS IN TWO SECTIONS.
Required Special Education Criteria Monitored in this Mid-cycle Review
Current special education criteria available by scrolling down to the special education instrument at
http://www.doe.mass.edu/pqa/review/cpr/default.html
Criterion
SE 3
Special
requirements
for the
determination
of specific
learning
disability
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
PI
Method(s) of
Investigation
Student
records
Basis of Determination about
Criterion
Specific learning disability (SLD)
forms are not always completed
when the student is suspected of
having an SLD, and at times the
forms were completed when there
was no suspicion that the student
had an SLD. The written
determination of agreement,
although signed by other Team
members, is not always signed by
the parent.
If Partially Implemented or Not
Implemented:
(a) Required Corrective
Action and
Timelines for Implementation
Train staff on the special
requirements for determination of
SLD. Include in the training the
written determination as to whether
or not the student has an SLD, which
is signed by all Team members, or if
there is a disagreement as to the
determination, one or more Team
members document their
disagreement. Also include the SLD
eligibility process forms.
Bourne Public Schools Coordinated Program Review Mid-cycle Report
March 30, 2010
Page 1 of 6
(b) Progress
Report Due
Date(s) and
Required
Elements
Provide an
agenda, signed
attendance
sheets
(indicating role
of staff) and
training
materials for
staff training
on the
requirements
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective
Action and
Timelines for Implementation
Develop an internal oversight and
tracking system to ensure that Teams
appropriately complete the written
determination and eligibility process
forms.
Develop a report of the internal
review of student records regarding
the special requirements for
determination of an SLD.
*Please note when conducting
internal monitoring the district
must maintain the following
documentation and make it
available to the Department
upon request: a) List of student
names and grade level for the
records reviewed; b) Date of the
review; c) Name of person(s)
who conducted the review, with
their role(s) and signature(s).
Bourne Public Schools Coordinated Program Review Mid-cycle Report
March 30, 2010
Page 2 of 6
(b) Progress
Report Due
Date(s) and
Required
Elements
for eligibility
determination
of an SLD.
Also submit
the description
of the internal
oversight and
tracking
system. Submit
this
information by
August 31,
2010.
Submit a
report of the
internal review
of records of
students
suspected of
having an SLD
and who have
been evaluated
since the
training.
Include the
following:
 Number of
records
reviewed;
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective
Action and
Timelines for Implementation
(b) Progress
Report Due
Date(s) and
Required
Elements
 Number of
records that
included
appropriate
documentation for the
determination of an
SLD;
 Description
of the root
causes for
any noncompliance
found; and
 Specific
actions
taken by the
district to
remedy any
noncompliance.
Submit this
report by
December 13,
2010.
SE 52A
Registration
of educational
interpreters

Interviews and
documentation
The district does not have any
educational interpreters for the
deaf and hard of hearing who are
employed or contracted with by
Bourne Public Schools Coordinated Program Review Mid-cycle Report
March 30, 2010
Page 3 of 6
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective
Action and
Timelines for Implementation
(b) Progress
Report Due
Date(s) and
Required
Elements
the district. The district has
procedures in place that indicate
that an employee acting in this
capacity would be registered with
the Massachusetts Commission for
the Deaf and Hard of Hearing, as
required.
Additional Special Education Criteria Monitored in this Mid-cycle Review
Current special education criteria available by scrolling down to the special education instrument at
http://www.doe.mass.edu/pqa/review/cpr/default.html
Criterion
SE 24
Notice to
parent
regarding
proposal or
refusal to
initiate or
change the
identification,
evaluation, or
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
PI
Method(s) of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and
Timelines for Implementation
Record review
and
documentation
The district does not consistently
complete the Notice of Proposed
School District Action (N1).
Although the district provides the
N1 form to parents, the six
questions are not included on the
form and, as a result, are not
always addressed.
Revise the N1 form to include the
guiding questions on page two of the
form. Train staff on providing all of
the required information on the N1
form.
Develop an internal oversight and
tracking system to ensure that all
questions are included and addressed
Bourne Public Schools Coordinated Program Review Mid-cycle Report
March 30, 2010
Page 4 of 6
(b) Progress
Report Due Date(s)
and Required
Elements
Provide an agenda,
signed attendance
sheets (indicating
role of staff) and
training materials
for staff training
on the
requirements for
completing the N1
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and
Timelines for Implementation
on the N1 form.
educational
placement of
the student or
the provision
of FAPE
Develop a report of the internal
review of student records regarding
the appropriate completion of the N1
form.
*Please note when conducting
internal monitoring the district
must maintain the following
documentation and make it
available to the Department
upon request: a) List of student
names and grade level for the
records reviewed; b) Date of the
review; c) Name of person(s)
who conducted the review, with
their role(s) and signature(s).
Bourne Public Schools Coordinated Program Review Mid-cycle Report
March 30, 2010
Page 5 of 6
(b) Progress
Report Due Date(s)
and Required
Elements
form. Also submit
the description of
the internal
oversight and
tracking system.
Submit this
information by
August 31, 2010.
Submit a report of
the internal review
of records in
which an N1 form
was sent after the
training. Include
the following:
 Number of
records
reviewed;
 Number of
records that
included
appropriate
completion of
the N1 form;
 Description of
the root causes
for any noncompliance
found; and
 Specific actions
taken by the
Criterion
Criterion
Implemented

Criterion
Partially
Implemented
(PI) or Not
Implemented
(NI)
Method(s) of
Investigation
Basis of Determination about
Criterion
If Partially Implemented or Not
Implemented:
(a) Required Corrective Action and
Timelines for Implementation
(b) Progress
Report Due Date(s)
and Required
Elements
district to
remedy any
noncompliance.
Submit this report
by December 13,
2010.
SE 41
Age Span
Requirements
SE 44
Procedure for
recording
suspensions
SE 56
Special
education
programs and
services are
evaluated

Documentation
and interviews
The developmentally delayed
classroom at Bourne High School
has a current and approved age
span waiver, and all occupational
therapy groups comply with the
48-month age span requirement.

Documentation
and interviews

Documentation
and interviews
The district has procedures in
place to address the recording of
suspensions at the elementary
school level.
Special education programs and
services are formally and regularly
evaluated.
Bourne Public Schools Coordinated Program Review Mid-cycle Report
March 30, 2010
Page 6 of 6
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
MID-CYCLE REVIEW
School District: Bourne Public Schools
M I D – CY C L E P R O G R E S S R E P O R T
Date Prepared: ____________________________________
Prepared by: __________________________________________________________________
(name and title)
Criterion: _______________________
Topic: ________________________________________________________________________
For each criterion for which you prepare a progress report, please



make a copy of this cover page,
fill in the information requested above, and
attach a complete description of the corrective action taken and any accompanying documentation.
(Description of corrective action for each criterion and any accompanying documentation should include all of the
“Progress Report Required Elements” for that criterion in the Mid-cycle Report.)
Send the whole set of completed progress reports to:
Darlene Lynch, Director
Program Quality Assurance Services
Massachusetts Department of Elementary and Secondary Education
75 Pleasant Street
Malden, MA 02148-4906