The Commonwealth of Massachusetts
Department of Education
350 Main Street, Malden, Massachusetts 02148-5023
Telephone: (781) 338-3700
TTY: N.E.T. Relay 1-800-439-2370
March 30, 2005
Dr. Peter Holland
Superintendent
Belmont Public Schools
644 Pleasant Street
Belmont, MA 02478
Re:
Onsite Follow-up Monitoring Report: Coordinated Program Review Corrective Action
Plan Verification and Special Education Mid-cycle Review
Dear Superintendent Holland:
Enclosed is the Department's Coordinated Program Review Follow-up Monitoring Report
together with findings regarding your district’s Coordinated Program Review Mid-cycle Review.
This report contains the Department's findings based on the onsite activities conducted in your
school district to verify the implementation status and effectiveness of corrective steps taken in
response to your Coordinated Program Review Report issued on February 8, 2000.
While the Department of Education found certain noncompliance issues to be resolved, others
were partially corrected, not addressed at all and/or new issues were identified by the
Department’s onsite team.
As the Department previously informed you, in cases where a district fails to fully and
effectively implement a Corrective Action Plan, which was proposed by your district and
approved by the Department, the Department must then prepare a Corrective Action Plan for the
district, which must be implemented without further delay. You will find these requirements for
corrective action and further progress reporting included in the attached report together with any
steps that must be taken by the district to fully implement new special education requirements.
Please provide the Department with your written assurance that the Department's requirements
for corrective action will be implemented by your school district within the timelines specified.
Your statement of assurance must be submitted to the Department's Onsite Chairperson by April
10, 2005.
Your staff's cooperation throughout these Follow-up Monitoring activities is appreciated.
Should you require additional clarification of information included in our report, please do not
hesitate to contact the Onsite Team Chairperson at 781-338-3724.
Sincerely,
Jennifer Weissman, Coordinated Program Review Follow-up Chairperson
Program Quality Assurance Services
John D. Stager, Administrator
Program Quality Assurance Services
c:
David P. Driscoll, Commissioner of Education
Scott Stratford, School Committee Chairperson
Patricia Aubin, District Program Review Follow-up Coordinator
Gerald Mazor, Collaborative Director
Encl.: Follow-up Monitoring Report
2
MASSACHUSETTS DEPARTMENT OF EDUCATION
COORDINATED PROGRAM REVIEW
Belmont Public Schools
ONSITE VERIFICATION OF CORRECTIVE ACTION PLAN IMPLEMENTATION
AND/OR IDENTIFICATION OF ADDITIONAL FINDINGS REQUIRING CORRECTIVE ACTION
Action Plan Submitted on April 21, 2000
Progress Reports Submitted on December 17, 2001, July 17, 2002, January 8, 2003, September 1, 2003 and July 29, 2004
Onsite Visit Conducted on March 16, 2005
Date of this Report March 30, 2005
Criterion
Number
and
Topic
(Refer to full text
of requirements
in 2004-2005
Special Education
Information
Package)
Implementa
-tion Status
of
Requiremen
ts
or
Corrective
Action Plan
Determined
to be
Substantially
Implemente
d
Method(s)
of Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting


Special Education
Requirements
SE 1
Assessments are
Partially
implemented
Student
record
Assessments for English
speaking students are
Partially not
implemented
Student record review and
interviews indicated that
Provide a description of the
procedures the district will
Criterion
Number
and
Topic
(Refer to full text
of requirements
in 2004-2005
Special Education
Information
Package)
Implementa
-tion Status
of
Requiremen
ts
or
Corrective
Action Plan
Determined
to be
Substantially
Implemente
d
Method(s)
of Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
evaluations are not always
conducted in the student’s
native language or other
mode of communication
when necessary.
implement when a student who
does not speak English has
been referred for a special
education evaluation (for
example, who will conduct
assessments in other
languages) by July 1, 2005.
Provide copies of evaluation
consent forms and all
completed assessments for
students who do not speak
English who were evaluated
for special education between
July 1 – December 1, 2005 by
December 15, 2005.


appropriately
selected and
interpreted for
students referred
for evaluation
review
SE 2
Student
record
review
Required and
optional
assessments
appropriately selected and
interpreted.
Interviews
Substantially
Implemented
Interviews
The district conducts
required assessments and
optional assessments, as
appropriate, for students
referred for special
2
Criterion
Number
and
Topic
(Refer to full text
of requirements
in 2004-2005
Special Education
Information
Package)
Implementa
-tion Status
of
Requiremen
ts
or
Corrective
Action Plan
Determined
to be
Substantially
Implemente
d
Method(s)
of Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified


education evaluations.
SE 3
Special
requirements for
determination of
specific learning
disabilities
Substantially
Implemented
Student
record
review
Interviews
The district consistently
implements the special
requirements for
determination of specific
learning disabilities.
3
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
(Refer to full text
of requirements
in 2004-2005
Special Education
Information
Package)
Implementa
-tion Status
of
Requiremen
ts
or
Corrective
Action Plan
Determined
to be
Substantially
Implemente
d
Method(s)
of Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Some vision statements
do not contain all of the
required elements and in
some instances there is no
correlation between the
vision statement and the
annual goals.
Provide training for IEP
Chairpersons on the writing of
vision statements and the
correlation between the vision
statement and annual goals and
provide the agenda and
attendance sheets to the
Department by July 1, 2005.
Provide copies of vision
statements (6 from students age
16 and over from different
types of placements ) to the
Department by December 15,
2005. Additionally, conduct an
internal review for compliance
with this requirement and
provide the results of the
review to the Department by
December 15, 2005.


SE 6
Determination of
transition services
(Emphasis on
practices in
determining
needed transition
planning and
services and
consideration of
courses of study
related to needed
transition)
Partially
Implemented
Student
record
review
Interviews
Teams provide opportunities
for vocational training and
determine whether a student is
likely to require services from
adult human service agencies.
SE 7
4
Partially not
implemented
Criterion
Number
and
Topic
(Refer to full text
of requirements
in 2004-2005
Special Education
Information
Package)
Transfer of
parental rights at
age of majority
Implementa
-tion Status
of
Requiremen
ts
or
Corrective
Action Plan
Determined
to be
Substantially
Implemente
d

Partially
implemented
Method(s)
of Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
The student records
reviewed for students age
18 and above did not
contain the required
documentation.
Provide training for high
school chairpersons regarding
the required transfer of rights
at the age of majority
documentation and provide the
agenda, sample documentation
and attendance sheet to the
Department by July 1, 2005.
Conduct an internal review of
special education students
records for students age 18 and
older and indicate to the
Department how many were
found in compliance with this
requirements by December 15,
2005. If any were found to be
in noncompliance with this
requirements, indicate the
corrective action taken by the
district with the December 15,
2005 progress report.

Interviews
Student
Record
Review
In some instances students age
18 and over are signing their
own IEPs. Interviews indicate
that proper procedures are in
place regarding the transfer of
parental rights at the age of
majority.
5
Partially not
implemented
Criterion
Number
and
Topic
(Refer to full text
of requirements
in 2004-2005
Special Education
Information
Package)
Implementa
-tion Status
of
Requiremen
ts
or
Corrective
Action Plan
Determined
to be
Substantially
Implemente
d
Method(s)
of Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting


Substantially
Implemented
Student
record
review
Substantially
Implemented
Interviews
Student
record
review
SE 8
Evaluation Team
composition
SE 9
Eligibility
determination
Interviews
SE 10
End of school year
evaluations
Substantially
Implemented
Student
record
review
Evaluation Teams consistently
have all required people in
attendance.
The district follows the
regulatory timelines in
making eligibility
determinations. The district
also provides appropriate
services to students not
found eligible for special
education.
End of school year evaluations
are consistently conducted
within the required timelines.
Interviews
SE 13
Progress Reports
Partially
Student
Parents receive special
Partially not
6
Some progress reports do
Provide training for special
Criterion
Number
and
Topic
(Refer to full text
of requirements
in 2004-2005
Special Education
Information
Package)
and content
Implementa
-tion Status
of
Requiremen
ts
or
Corrective
Action Plan
Determined
to be
Substantially
Implemente
d

Implemented
Method(s)
of Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting

record
review
Interviews
education progress reports as
often as parents are informed
of the progress of non-disabled
students. Progress reports
include written information on
the student’s progress toward
the annual goal.
7
Implemented
not contain information
regarding whether the
student’s progress is
sufficient to enable the
student to achieve the
goals by the end of the
IEP period.
education providers on this
requirement and provide the
agenda and attendance sheet to
the Department by July 1,
2005. Conduct an internal
review of progress reports from
the first issuance at each level
during the 2005-2006 SY and
report the level of compliance
to the Department by
December 15, 2005 including
any further corrective action
taken by the district if any
progress reports are found not
to contain all required
information.
Criterion
Number
and
Topic
(Refer to full text
of requirements
in 2004-2005
Special Education
Information
Package)
Implementa
-tion Status
of
Requiremen
ts
or
Corrective
Action Plan
Determined
to be
Substantially
Implemente
d
Method(s)
of Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Interviews indicate that
screening is not always
appropriately conducted
for English language
learners.
Indicate the district’s plan to
ensure that screening is
conducted appropriately for
English language learners by
July 1, 2005. Provide
documentation that this plan is
being implemented by


SE 14
Annual review
Team meeting
Substantially
Implemented
Student
record
review
Interviews
SE 15
Outreach by the
School District
(Child Find)
Substantially
Implemented
Student
record
review
Interviews
Document
review
SE 16
Screening
Partially
Implemented
Interviews
The district conducts annual
review IEP Team meetings
on or before the anniversary
date of the implementation
of the IEP.
The district has annual or
more frequent outreach to
community groups, schools,
and professionals from
which promotion or transfer
of students in need of
special education may be
expected.
Screening is appropriately
conducted for English speaking
students.
8
Partially not
Implemented
Criterion
Number
and
Topic
(Refer to full text
of requirements
in 2004-2005
Special Education
Information
Package)
Implementa
-tion Status
of
Requiremen
ts
or
Corrective
Action Plan
Determined
to be
Substantially
Implemente
d
Method(s)
of Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting


December 15, 2005.
9
Criterion
Number
and
Topic
(Refer to full text
of requirements
in 2004-2005
Special Education
Information
Package)
SE 17
Initiation of
services at age
three and Early
Intervention
transition
procedures
SE 18A
IEP development
and content
Implementa
-tion Status
of
Requiremen
ts
or
Corrective
Action Plan
Determined
to be
Substantially
Implemente
d

Substantially
Implemented
Substantially
Implemented
Method(s)
of Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Student record review
indicated that IEPs are
not always provided to
the parent immediately
following the
Provide the district’s plan for
tracking and ensuring that all
IEPs are provided to the parent
immediately (within 3-5 days)
of the Team meeting by July 1,

Interviews
The district is to be
commended for its
coordination and transition
procedures with Early
Intervention. Also, eligible
students consistently have IEPs
in place by their third
birthdays.
Student
record
review
IEP Teams develop IEPs
with appropriate content.
Interviews
SE 18B
Determination of
placement;
immediate
provision of IEP to
parent
Partially
Implemented
Student
record
review
Interviews
IEP Teams determine the
appropriate placement to
deliver the services on
student IEPs. Placement
selected by the Team is the
10
Partially not
Implemented
Criterion
Number
and
Topic
(Refer to full text
of requirements
in 2004-2005
Special Education
Information
Package)
Implementa
-tion Status
of
Requiremen
ts
or
Corrective
Action Plan
Determined
to be
Substantially
Implemente
d
Method(s)
of Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting


least restrictive environment
consistent with the needs of
the student.
11
development of the IEP
at the Team meeting.
2005. Provide a copy of the
tracking system used from
September 1-December 1,
2005 by December 15, 2005.
Criterion
Number
and
Topic
(Refer to full text
of requirements
in 2004-2005
Special Education
Information
Package)
SE 20
Least restrictive
program selected
Implementa
-tion Status
of
Requiremen
ts
or
Corrective
Action Plan
Determined
to be
Substantially
Implemente
d

Partially
Implemented
Method(s)
of Verification
Comments Regarding
Corrective Action Plan
Implementation
Substantially
Implemented
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
IEP Teams do not
always state why the
removal from the
general education
classroom is considered
critical to the student’s
program and the basis
for its conclusion in the
nonparticipation
justification on IEP 6.
Provide training for Team
Chairpersons on writing
nonparticipation justifications
and provide the agenda and
attendance sheet to the
Department by July 1, 2005.
Provide 3 copies of
nonparticipation justifications
from each level (elementary,
middle and high school)
written during the 2005-2006
SY to the Department by
December 15, 2005 along with
the results of the district’s
internal monitoring for
compliance with this criterion.

Student
record
review
IEP Teams select the least
restrictive environment for
students.
Interviews
SE 22
IEP
implementation
and availability
(Emphasis on
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified
Student
record
review
Interviews
The school district has an
IEP in effect for eligible
students at the beginning of
each school year and begins
12
Partially not
Implemented
Criterion
Number
and
Topic
(Refer to full text
of requirements
in 2004-2005
Special Education
Information
Package)
Implementa
-tion Status
of
Requiremen
ts
or
Corrective
Action Plan
Determined
to be
Substantially
Implemente
d
Method(s)
of Verification
Comments Regarding
Corrective Action Plan
Implementation


provision of IEP
services without
delay; provision of
the IEP at the
beginning of the
school year; and,
alternative
methods of service
delivery where
there is a lack of
space and/or
personnel))
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified
IEP services without delay
once an IEP has been
accepted by the student’s
parent.
13
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
(Refer to full text
of requirements
in 2004-2005
Special Education
Information
Package)
Implementa
-tion Status
of
Requiremen
ts
or
Corrective
Action Plan
Determined
to be
Substantially
Implemente
d
Method(s)
of Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting


SE 23
Confidentiality
of personally
identifiable
information
Partially
Implemented
The district makes efforts to
protect confidentiality of
personally identifiable
information.
Partially not
Implemented
The records selected for
the student record review
did not contain logs of
access.
Please provide the district’s
statement of assurance that
logs of access will be added to
special education files by July
1, 2005.
The district provides notice at
all of the required times.
Partially not
Implemented
District notices (N1 and
N2 forms) do not contain
all of the required
elements in the narrative.
Further, evaluation
consent forms do not
always list the specific
assessments to be
conducted (for example,
several evaluation consent
forms reviewed in the
student records simply
listed “learning”).
Provide training for Team
Chairpersons on writing
district notices and provide the
agenda and attendance sheet to
the Department by July 1,
2005. Provide 3 copies of N1
forms from each level
(elementary, middle and high
school) written during the
2005-2006 SY to the
Department by December 15,
2005 along with the results of
the district’s internal
monitoring for compliance
Interviews
SE 24
Notice to parents
Student
record
review
Partially
Implemented
Student
record
review
Interviews
14
Criterion
Number
and
Topic
(Refer to full text
of requirements
in 2004-2005
Special Education
Information
Package)
Implementa
-tion Status
of
Requiremen
ts
or
Corrective
Action Plan
Determined
to be
Substantially
Implemente
d
Method(s)
of Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting


with this criterion.
15
Criterion
Number
and
Topic
(Refer to full text
of requirements
in 2004-2005
Special Education
Information
Package)
Implementa
-tion Status
of
Requiremen
ts
or
Corrective
Action Plan
Determined
to be
Substantially
Implemente
d
Method(s)
of Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting


SE 26
Parent
participation in
meetings
(Emphasis on
district’s attempts
to ensure parent
participation at
IEP Team
meetings)
SE 28
Parent provided
the IEP or notice
of no eligibility
together with
notification of
procedural
safeguards and
parents' rights
SE 29
Communications
Substantially
Implemented
Student
record
review
Interviews
Partially
Implemented
Student
record
review
The district ensures that
parents are part of IEP
Teams. If a parent can not
attend, the district uses other
methods to ensure parent
participation.
See SE 18B
Partially not
Implemented
See SE 18B
See SE 18B
Interviews indicate that the
district has a list of interpreters
Partially not
Implemented
Student record review did
not contain any translated
Provide a list of parents (by
initials only) for whom
Interviews
Partially
Implemented
Student
record
16
Criterion
Number
and
Topic
(Refer to full text
of requirements
in 2004-2005
Special Education
Information
Package)
Implementa
-tion Status
of
Requiremen
ts
or
Corrective
Action Plan
Determined
to be
Substantially
Implemente
d
Method(s)
of Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
documents. Further,
interviews indicated that
when the district provides
notice orally it is not
documented in the student
record.
translation was necessary
during the special education
process from April 1December 1, 2005. Indicate
next to the parent initial, the
interpreter’s name and the
language for written and oral
communications and attach
copies of a sample of
translated documentation by
December 15, 2005.
Additionally, provide
documentation that Team
Chairpersons have been
instructed to document oral
notices when provided to
parents who are speakers of
languages other than English in
the student record by
December 1, 2005.


are in English and
primary language
of home
review
and translators it can use for
this purpose.
Interviews
17
Criterion
Number
and
Topic
(Refer to full text
of requirements
in 2004-2005
Special Education
Information
Package)
Implementa
-tion Status
of
Requiremen
ts
or
Corrective
Action Plan
Determined
to be
Substantially
Implemente
d
Method(s)
of Verification
Comments Regarding
Corrective Action Plan
Implementation


SE 32
Parent advisory
council for special
education
Substantially
Implemented
Interviews
Substantially
Implemented
Interviews
SE 45
Procedures for
suspension up to
10 days and after
10 days; general
requirements
SE 46
Procedures for
suspension of
students with
disabilities when
suspensions
exceed 10
consecutive school
The district has established a
parent advisory council on
special education which
meets the requirements of
state law and regulation.
The district has appropriate
procedures for suspending
special education students.
Document
Review
Interviews
Substantially
Implemented
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified
The district has appropriate
procedures for suspending
students with disabilities when
suspensions exceed 10
consecutive school days or a
pattern has developed for
suspensions exceeding 10
cumulative school days.
18
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
(Refer to full text
of requirements
in 2004-2005
Special Education
Information
Package)
Implementa
-tion Status
of
Requiremen
ts
or
Corrective
Action Plan
Determined
to be
Substantially
Implemente
d
Method(s)
of Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified


days or a pattern
has developed for
suspensions
exceeding 10
cumulative days
19
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
(Refer to full text
of requirements
in 2004-2005
Special Education
Information
Package)
Implementa
-tion Status
of
Requiremen
ts
or
Corrective
Action Plan
Determined
to be
Substantially
Implemente
d
Method(s)
of Verification
Comments Regarding
Corrective Action Plan
Implementation


SE 50
Responsibilities of
the School
Principal and
Administrator of
Special Education
Interviews
School principals and the
Administrator of Special
Education fulfill the
responsibilities set forth in
M.G.L. ch. 71 § 38Q and §
38Q ½ and 603 CMR
28.03(3).
Interviews
Special education teachers are
appropriately certified.
Interviews
Belmont PS and LABBB
Collaborative employees
working in programs located at
Belmont PS are appropriately
certified or licensed.
Substantially
Implemented
SE 51
Appropriate
special education
teacher
certification
SE 52
Appropriate
certification/
licensure or other
credentials –
related service
providers
Substantially
Implemented
Substantially
Implemented
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified
20
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
(Refer to full text
of requirements
in 2004-2005
Special Education
Information
Package)
Implementa
-tion Status
of
Requiremen
ts
or
Corrective
Action Plan
Determined
to be
Substantially
Implemente
d
Method(s)
of Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting


SE 54
Professional
development
regarding special
education
Substantially
Implemented
Interviews
Partially
Implemented
Interviews
The district considers the
needs of all staff in
developing training
opportunities and provides a
variety of offerings, which
include the required topics.
SE 55
Special education
facilities and
classrooms
Observations
Interviews indicate that special
education facilities in all
elementary and middle schools
are fully integrated into the
school.
21
Partially not
Implemented
Interviews and
observation indicate that
special education
classrooms at Belmont
High School are clustered
together. One hallway
contains three special
education classrooms and
no other educational
spaces. The district was
required to correct this
situation as a result of the
findings of the last
Coordinated Program
Review. The school has a
Provide the Department with
the district’s plan to relocate
Belmont High School special
education classrooms in
locations which maximize
inclusion of students into the
life of the school effective
September 2005by July 1,
2005.
Criterion
Number
and
Topic
(Refer to full text
of requirements
in 2004-2005
Special Education
Information
Package)
Implementa
-tion Status
of
Requiremen
ts
or
Corrective
Action Plan
Determined
to be
Substantially
Implemente
d
Method(s)
of Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance


plan for relocating these
classrooms when a new
high school is built but
has not identified a short
term plan.
SE 56
Special education
programs and
services are
evaluated
SE 57
Special education
child count
Substantially
Implemented
Substantially
Implemented
Interviews
Interviews
Document
review
Special education programs,
services and administrative
areas are regularly
evaluated.
The district maintains an
accurate special education
child count.
Other
Requirements
22
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
(Refer to full text
of requirements
in 2004-2005
Special Education
Information
Package)
Implementa
-tion Status
of
Requiremen
ts
or
Corrective
Action Plan
Determined
to be
Substantially
Implemente
d
Method(s)
of Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting


MOA 1
Identification of
limited English
proficient students
MOA 2
Program
modification and
support services
for limited English
proficient students
Partially
Implemented
Document
review
Interviews
The district indicates that it
uses the appropriate
assessments to identify
students who are limited
English proficient and assess
their level of English
proficiency.
Document
review
Partially not
Implemented
Not
Implemented
Interviews
23
The district did not
provide the names and
qualifications of persons
implementing the
assessments.
Provide the names and
qualifications of persons
implementing the assessments
by July 1, 2005.
The district’s ELE self
assessment indicates that
some limited English
proficient students are
placed in general
education classrooms that
are not sheltered English
immersion classrooms. It
further indicates that the
district employs an ESL
tutor, but not a certified
ESL teacher. There is no
evidence that the program
is evaluated and
Provide a description of how
all ELE programs and services
will be structured for the 20052006 SY, including staff
qualifications and training for
general education teachers, to
ensure that they meet the
requirements of M.G.L.
Chapter 71A and Title VI by
July 1, 2005.
Provide an update on the status
of the implementation of the
district’s plan, including
training, by December 15,
Criterion
Number
and
Topic
(Refer to full text
of requirements
in 2004-2005
Special Education
Information
Package)
Implementa
-tion Status
of
Requiremen
ts
or
Corrective
Action Plan
Determined
to be
Substantially
Implemente
d
Method(s)
of Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting


appropriately revised in
an ongoing manner or that
they are useful in assisting
students in gaining
English language
proficiency.
24
2005.
Criterion
Number
and
Topic
(Refer to full text
of requirements
in 2004-2005
Special Education
Information
Package)
Implementa
-tion Status
of
Requiremen
ts
or
Corrective
Action Plan
Determined
to be
Substantially
Implemente
d
Method(s)
of Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Interviews indicated that
information is not
consistently translated
when assistance is
indicated. No copies of
translated materials were
provided.
Provide the district’s
procedures for translating
documentation when assistance
is requested by July 1, 2005.
Provide sample copies of
translated materials by
December 15, 2005.


MOA 7
Information to be
translated into
languages other
than English
Partially
implemented
Interviews
MOA 9
Hiring and
employment
practices of
prospective
employers of
students
Substantially
implemented
Document
review
Interviews
MOA 11A
Designation of
liaison/
Document
review
Substantially
Implemented
Document
review
Some school publications
contain a statement directing
people in need of assistance in
understanding the document to
contact the school This
statement is translated into the
major languages of the district.
The district does not have any
employers who recruit at
school.
The district provided the
required documentation.
Interviews
25
Partially not
implemented
Criterion
Number
and
Topic
(Refer to full text
of requirements
in 2004-2005
Special Education
Information
Package)
Implementa
-tion Status
of
Requiremen
ts
or
Corrective
Action Plan
Determined
to be
Substantially
Implemente
d
Method(s)
of Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified


coordinator(s);
grievance
procedures
26
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
(Refer to full text
of requirements
in 2004-2005
Special Education
Information
Package)
Implementa
-tion Status
of
Requiremen
ts
or
Corrective
Action Plan
Determined
to be
Substantially
Implemente
d
Method(s)
of Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Interviews and
documentation indicated
that the only way
counselors can
communicate with limited
English proficient
students is through family
members, parents or
student volunteers.
Provide the district’s plan for
providing counseling to limited
English proficient students
with counseling in a
confidential and unbiased
manner (i.e. without family or
students translating for the
student) by July 1, 2005.
Provide evidence that this plan
is being implemented by
December 15, 2005.


MOA 12A
Annual and
continuous
notification
concerning nondiscrimination and
coordinators
Substantially
Implemented
The district provided the
required documentation.
Interviews
MOA 14
Counseling and
counseling
materials free from
bias and stereotype
Document
review
Partially
Implemented
Document
review
Interviews
Counseling and counseling
materials are free from bias
and stereotypes on the basis of
face, sex, religion, sexual
orientation, disability and
homelessness.
27
Partially not
Implemented
Criterion
Number
and
Topic
(Refer to full text
of requirements
in 2004-2005
Special Education
Information
Package)
Implementa
-tion Status
of
Requiremen
ts
or
Corrective
Action Plan
Determined
to be
Substantially
Implemente
d
Method(s)
of Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
The district conducts an
annual self evaluation of
curriculum and program
improvement. However,
there is no annual
evaluation to ensure that
all students, regardless of
race, color, sex, religion,
national origin, limited
English proficiency,
sexual orientation,
disability or housing
Provide the district’s plan to
conduct this annual assessment
by July 1, 2005 and provide a
copy of the 2005-2006
evaluation to the Department
by July 1, 2006.


MOA 15
Nondiscriminatory
administration of
scholarships,
prizes and awards
MOA 25
Institutional selfevaluation
Substantially
Implemented
Document
review
Interviews
Scholarships, prizes and
awards administered by the
district are non-discriminatory.
While some private
scholarships are restricted,
there is no evidence that any
are given preferential
treatment.
Document
review
Not
Implemented
Interviews
28
Criterion
Number
and
Topic
(Refer to full text
of requirements
in 2004-2005
Special Education
Information
Package)
Implementa
-tion Status
of
Requiremen
ts
or
Corrective
Action Plan
Determined
to be
Substantially
Implemente
d
Method(s)
of Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance


status, have equal access
to all programs, including
athletics and
extracurricular activities.
29
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
(Refer to full text
of requirements
in 2004-2005
Special Education
Information
Package)
Implementa
-tion Status
of
Requiremen
ts
or
Corrective
Action Plan
Determined
to be
Substantially
Implemente
d
Method(s)
of Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
The district is in the
process of developing a
home language survey but
there is not currently one
in use.
Provide the Department with a
copy of the district’s home
language survey with a detailed
description of how the survey
will be made available at the
time of enrollment to identify
students who may need to be
assessed for their English
language proficiency. Also,
provide a description of the
assessment procedures and the
qualifications of the personnel
who will administer these
assessments by July 1, 2005.
Indicate the number of
entering students from July 1,
2005-December 1, 2005 who
were identified as limited
English proficient, their grade
level and the school to which


ELE 3
Selfassessment
Not
Implemented
Initial
Identification
30
Criterion
Number
and
Topic
(Refer to full text
of requirements
in 2004-2005
Special Education
Information
Package)
Implementa
-tion Status
of
Requiremen
ts
or
Corrective
Action Plan
Determined
to be
Substantially
Implemente
d
Method(s)
of Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting


they are assigned by
December 15, 2005.
31
Criterion
Number
and
Topic
(Refer to full text
of requirements
in 2004-2005
Special Education
Information
Package)
Implementa
-tion Status
of
Requiremen
ts
or
Corrective
Action Plan
Determined
to be
Substantially
Implemente
d
Method(s)
of Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
The district does not
currently use a waiver
form but it provided a
copy of a sample waiver
form that it may use in the
future. Further, the
district did not provide a
description of waiver
implementation practices.
However, not all staff
who work with limited
English proficient
students have received
SEI training and,
therefore, not all general
classrooms with limited
English proficient
students are sheltered
English immersion
classrooms.
The description provided
Provide a copy of the waiver
form adopted by the district
and district waiver
implementation procedures by
July 1, 2005. Provide a class
roster of waived students by
December 15, 2005.


Selfassessment
ELE 4
Not
Implemented
Waiver Procedures
ELE 5
Program
Placement and
Structure
ELE 6
Partially
Implemented
Partially
Selfassessment
The district has begun SEI
training for staff who work
with limited English proficient
students.
Partially not
Implemented
Self-
The district provided a
Partially not
32
Provide documentation that all
limited English proficient
students who do not have
appropriate waivers are
receiving instruction in
sheltered English immersion
classrooms by December 15,
2005.
Provide a copy of the
Criterion
Number
and
Topic
(Refer to full text
of requirements
in 2004-2005
Special Education
Information
Package)
Implementa
-tion Status
of
Requiremen
ts
or
Corrective
Action Plan
Determined
to be
Substantially
Implemente
d

Implemented
Program Exit and
Readiness
Method(s)
of Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
by the district is not
currently in use. Further,
the district did not provide
a copy of the
communication to parents
regarding the change in
placement.
communication to parents
regarding the change in
placement to the Department
by July 1, 2005. Provide
documentation that the district
is implementing its program
exit criteria by December 15,
2005.

assessment
description of the program exit
criteria it will use to redesignate a student from
limited English proficient to
formerly limited English
proficient.
33
Implemented
Criterion
Number
and
Topic
(Refer to full text
of requirements
in 2004-2005
Special Education
Information
Package)
ELE 7
Implementa
-tion Status
of
Requiremen
ts
or
Corrective
Action Plan
Determined
to be
Substantially
Implemente
d
Method(s)
of Verification
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Provide a description of the
actions the district has taken to
involve parents of limited
English proficient students on
school advisory councils by
July 1, 2005. Provide the
number of parents of limited
English proficient students on
each school’s advisory council
by December 15, 2005.
Provide a description of how
the district’s implementing
procedures when a parent “opts
out” of an ELE program by
July 1, 2005. Provide
documentation that these
procedures are being
implemented by December 15,
2005.
See the requirements for MOA
2 with regard to providing the

Partially
Implemented
Selfassessment
All parents are invited to be
part of the school advisory
council.
Partially not
Implemented
The district self-identified
a need to have parents of
limited English proficient
students involved in the
school advisory council.
Partially
Implemented
Selfassessment
The district indicated that all
students are placed in the
general education classroom
and that parents may reject the
offer of additional tutoring
time.
Partially not
Implemented
The district did not
indicate what would
happen if a parent “opts
out” of a sheltered
English immersion
program, nor did it
provide the required
documentation.
Partially
Implemented
Selfassessment
The district states that students
are grouped by level of
Partially not
Implemented
The district did not
provide the required class
Declining Entry to
a Program
ELE 9
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified

Parent
Involvement
ELE 8
Comments Regarding
Corrective Action Plan
Implementation
34
Criterion
Number
and
Topic
(Refer to full text
of requirements
in 2004-2005
Special Education
Information
Package)
Implementa
-tion Status
of
Requiremen
ts
or
Corrective
Action Plan
Determined
to be
Substantially
Implemente
d
Method(s)
of Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
rosters nor a general
description of curriculum
for each instructional
group. The district does
not currently provide
Sheltered English
Immersion (SEI)
programs consistent with
the requirements of
M.G.L. Chapter 71A.
Department with a description
of the district’s plan to provide
limited English proficient
students with instructional
programs that provide access to
sheltered content and
instruction in English language
skills by July 1, 2005.


Instructional
Grouping
proficiency for additional
support by an ESL tutor.
35
Criterion
Number
and
Topic
(Refer to full text
of requirements
in 2004-2005
Special Education
Information
Package)
Implementa
-tion Status
of
Requiremen
ts
or
Corrective
Action Plan
Determined
to be
Substantially
Implemente
d
Method(s)
of Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Not
Implemented
The district indicated that
it is not meeting this
requirement.
Partially not
Implemented
The district did not
provide a description of
implementation practices,
a list of all academic
programs and services,
nor did it provide
documentation that the
Provide a copy of the parental
notification in English and the
primary/home languages in
which it was provided to
parents by July 1, 2005. Also
provide a description of
implementation practices of
parental notification by July 1,
2005. For December 15,
2005, provide copies of report
cards and progress reports,
written in a language
understandable to the parent (to
the maximum extent possible).
Provide a description of
implementation practices, a list
of all academic programs and
services, and documentation
that the ELE curriculum
reflects the Curriculum
Frameworks by July 1, 2005.


Selfassessment
ELE 10
Parental
Notification
ELE 11
Equal Access to
Academic
Programs and
Services
Partially
Implemented
Selfassessment
The district provided a
statement that all students have
equal access to academic
programs and services.
36
Criterion
Number
and
Topic
(Refer to full text
of requirements
in 2004-2005
Special Education
Information
Package)
Implementa
-tion Status
of
Requiremen
ts
or
Corrective
Action Plan
Determined
to be
Substantially
Implemente
d
Method(s)
of Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting


ELE curriculum reflects
the Curriculum
Frameworks. Further,
interviews indicated that
limited English proficient
students do not have equal
access to counseling.
37
Additionally, provide the
district’s plan to ensure that
limited English proficient
students have equal access to
counseling by July 1, 2005.
Criterion
Number
and
Topic
(Refer to full text
of requirements
in 2004-2005
Special Education
Information
Package)
ELE 12
Implementa
-tion Status
of
Requiremen
ts
or
Corrective
Action Plan
Determined
to be
Substantially
Implemente
d
Method(s)
of Verification
Follow-up Support
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Provide a description of
implementation practices by
July 1, 2005. Provide copies
of communications to limited
English proficient students
regarding access to all
programs and services a list of
all nonacademic programs,
services and school sponsored
extracurricular activities,
including the membership of
limited English proficient
students in each by December
15, 2005.
Provide an adult education
course description and a
description of how the district
provides access for the limited
English proficient students
described in this criterion by
July 1, 2005.


Partially
Implemented
Selfassessment
The district indicates that each
school has access to an ESL
tutor to provide support.
Partially not
Implemented
The district did not
describe how the ESL
tutor ensures that limited
English proficient
students have equal access
to the nonacademic
programs and
extracurricular activities
available to their English
speaking peers.
Partially
Implemented
Selfassessment
The district monitors students
who have exited an English
leaner education program for
two years and provides
language support services to
those students, if needed.
Partially Not
Implemented
The district did not
indicate that, to the extent
possible, it provides
access to adult basic
education in English for
limited English proficient
students for students who
Equal Access to
nonacademic and
extracurricular
programs
ELE 13
Comments Regarding
Corrective Action Plan
Implementation
38
Criterion
Number
and
Topic
(Refer to full text
of requirements
in 2004-2005
Special Education
Information
Package)
Implementa
-tion Status
of
Requiremen
ts
or
Corrective
Action Plan
Determined
to be
Substantially
Implemente
d
Method(s)
of Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance


previously enrolled in a
public secondary school
in the Commonwealth
directly from a country
other than the U.S. and
who were unable to
achieve English language
proficiency as determined
by assessments.
39
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Criterion
Number
and
Topic
(Refer to full text
of requirements
in 2004-2005
Special Education
Information
Package)
Implementa
-tion Status
of
Requiremen
ts
or
Corrective
Action Plan
Determined
to be
Substantially
Implemente
d
Method(s)
of Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
Not
Implemented
The district does not
currently have a licensed
teacher, although one is in
the district budget for FY
06. No other information
was provided.
Provide an update on the 20052006 staffing situation for the
ELE program by July 1, 2005.
Provide the required
documentation that all teachers
of limited English proficient
students are literate in English
and hold the appropriate
licenses or waivers from the
DOE by December 15, 2005.
Provide a copy of the district
professional development plan
for the 2005-2006 SY by July
1, 2005. Provide a list of
topics covered at professional
development opportunities
from August – November 2005
and a roster of attendees by
December 15, 2005.
Provide a description of
implementation practices by


Selfassessment
ELE 14
Licensure and
Fluency
Requirements
ELE 15
Partially
Implemented
Selfassessment
The district has trained staff on
the administration of the
MELA-O.
Partially not
Implemented
The district does not
currently meet the
professional development
requirements but indicates
that it will in the 20052006 SY.
Partially
Implemented
Selfassessment
The district provided its
assurance that it submits the
Partially not
Implemented
The district did not
provide a description of
Professional
Development
Requirements
ELE 17
40
Criterion
Number
and
Topic
(Refer to full text
of requirements
in 2004-2005
Special Education
Information
Package)
Implementa
-tion Status
of
Requiremen
ts
or
Corrective
Action Plan
Determined
to be
Substantially
Implemente
d
Method(s)
of Verification
Comments Regarding
Corrective Action Plan
Implementation
Corrective
Action Plan
Determined
to be Not
Fully
Implemented or
Additional
Issues
Identified
Findings Regarding
Incomplete
Implementation of
Approved Corrective
Action Plan or
Identification of
Additional Issues of
Noncompliance
Further Corrective Action
Ordered by the
Department of Education
and Timelines for
Implementation and Further
Progress Reporting
implementation practices
or program evaluation
reports.
July 1, 2005 and a copy of
program evaluation reports by
December 15, 2005.
The district is not
currently using a home
language survey, therefore
home language surveys
are not in student records.
Further, the district’s selfassessment could not
confirm that student
records contain all
required elements, but
rather suggested that
principals should review
limited English proficient
student records to ensure
that they do require all
required documentation.
Please develop a list of the
student record documentation
requirements for LEP students
for distribution and review
with all building principals by
July 1, 2005.
Please provide a report from
each building principal
indicating whether limited
English proficient student
records contain all required
information December 15,
2005.


DOE Data
Submission
Requirements and
Program
Evaluation
ELE 18
required data to the DOE.
Selfassessment
Not
Implemented
Records of LEP
students
41
42