MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Winthrop Public Schools
Corrective Action Plan Forms
Program Area: Special Education
Prepared by: Winthrop-Lisa A. Howard, PPS Director
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: April 29, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 29
Rating: Partially Implemented
Communications
Department CPR Finding: Review of student records, district documentation and interviews
indicated that the district’s written communications are not always in the primary language of the
home, if that primary language is other than English. Interviews also indicated that not all oral
interpreters used by the district are familiar with special education procedures, programs and services.
Narrative Description of Corrective Action: The District will add to the IEP Checklist, a checkoff that will indicate: Communication to Parent in Language Other Than English (with a space
to identify the noted language). The PPS Director will review the additional checklist item with
the 4 building Chairpeople as well as the PPS Secretary. The PPS Director will ensure that the
interpreters used by the district are familiar with special education procedures, programs and
services by interviewing them prior to securing their service as an interpreter. The district will
not agree to students acting in the role of interpreter.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Lisa A. Howard, PPS Director
Corrective Action Activity: May 24, 2010
Evidence of Completion of the Corrective Action: Copy of the Checklist, Sign in Sheet May 24,
2010
Description of Internal Monitoring Procedures: The PPS Director in coordination with the PPS
Secretary will continue to monitor the IEP Checklist on a monthly basis. If the box indicating the
need to communicate to the parent in a language other then English is checked, the Director will
be notified and review the record for compliance.
1
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 29
Communications
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The District will add to the IEP Checklist, a check-off
that will indicate: Communication to Parent in Language Other Than English (with a space to identify
the noted language). The PPS Director will ensure that the interpreters used by the district are familiar
with special education procedures, programs and services.
Department Order of Corrective Action:
Required Elements of Progress Report(s): By October 8, 2010 please submit a copy of the updated
IEP Checklist, with a check-off that will indicate: Communication to Parent in Language Other Than
English (with a space to identify the noted language). Additionally please also provide evidence, such
as memos, emails or meeting agendas that demonstrate that the PPS Director has informed the 4
building Chairpersons, as well as the PPS Secretary, that they will review this requirement.
By February 18, 2011, submit a narrative description of the results of an administrative review
of student files when the primary language of the home is other than English, and that the interpreters
used by the district are familiar with special education procedures, programs and services. Include the
name and role of staff person(s) conducting the review, the number of records reviewed, the
number found in compliance with requirements and further actions taken by the district to
remedy any issues identified.
The district will maintain the following documentation and make it available to the Department
upon request: list of student names and grade levels for the records reviewed, date of the review,
name(s) of person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s): October 8, 2010, February 18, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 40
Rating: Partially Implemented
Instructional Groupings
Department CPR Finding: Observation, interviews, and documentation showed the high school
instructional groupings for special education students outside the general education setting exceed the
required student teacher ratios.
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Narrative Description of Corrective Action: The PPS Director will meet with the High School
Principal or Assistant Principal as well as the High School Chairperson to review the enrollment
of all 2010 scheduled classes as well as the special education teacher/esp assignments at WHS in
July of 2010. The PPS Director will ensure that the instructional groupings outside of the general
education classroom does not exceed 8 students with 1 certified special education teacher, 12
students if the certified special education teacher has 1 instructional aide and 16 students if the
certified special education teacher is assisted by 2 instructional aides. For students in
substantially separate settings, she will ensure that instructional groupings do not exceed 8
students to 1 certified special education teacher or 12 students to 1 certified special education
teacher assisted by 2 instructional aides. The PPS Director will review the same class lists again
during the month of September to review the class lists and teacher/esp assignments for
compliance. The PPS Director will maintain a copy of the certified teacher and ESP schedules
and class lists in the PPS office. The PPS Director will request updated class lists and teacher
schedules in December 2010 and review for compliance.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Lisa A. Howard, PPS Director
Corrective Action Activity: December 15,
2010
Evidence of Completion of the Corrective Action: Copies of class list and teacher/esp assignments
will be on file with the PPS Director after she has reviewed each one in July and September.
Description of Internal Monitoring Procedures: The PPS Director will maintain a copy of the
certified teacher and ESP schedules and class lists in the PPS office. The PPS Director will
request updated class lists and teacher schedules in December 2010 and review for compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 40
Instructional Groupings
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The PPS Director will meet with the High School
Principal or Assistant Principal as well as the High School Chairperson to review the instructional
groupings of all scheduled classes as well as the special education teacher/esp assignments at WHS to
ensure compliance.
Department Order of Corrective Action:
Required Elements of Progress Report(s): By October 8, 2010, please submit a copy of the class
lists and special education teacher assignments at the Winthrop High School 2010-2011. Additionally
please also provide evidence, such as memos, emails or meeting agendas that demonstrate that the
Winthrop PPS Director has informed High School Principal or Assistant Principal, as well as the High
School Chairperson that they will review this requirement and ensure that all instructional groupings in
classrooms with students on IEPs meet this requirement.
By February 18, 2011, submit a narrative description of the results of an administrative review
of schedules. Include the name and role of staff person(s) conducting the review, the number
of schedules reviewed, the number found in compliance with requirements and further actions
taken by the district to remedy any issues identified.
The district will maintain the following documentation and make it available to the Department
upon request: list of student names and special education teacher assignments, date of the review,
name(s) of person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s): October 8, 2010, February 18, 2011
3
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Winthrop Public Schools
Corrective Action Plan Forms
Program Area: Civil Rights
Prepared by: Dr. Steven Jenkins
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: April 29, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 6 Pregnant Students
Rating: Partially Implemented
Department CPR Finding: District documentation showed that its policy for pregnant student
participation states that a physician’s written approval of continued attendance must be on file with the
school, however, staff interviews indicated that a written physician certification is not required for all
students for other physical or emotional conditions requiring the attention of a physician.
Narrative Description of Corrective Action: The Superintendent will provide the school nurses
and Principals a memo indicating that a written physician’s certification is necessary for all
students requiring Home and Hospital services. The Superintendent will provide a copy of the
Home and Hospital statement and require Principals to review this information with building
level staff at the opening day meeting on September 1, 2010.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Superintendent/Principals
Corrective Action Activity: Notification to
Principals and Nurses- August 2010,
Notification to Staff by Principals September
1, 2010
Evidence of Completion of the Corrective Action: Copy of Memo to Principals and School
Nurses dated August 2010, Agenda of building level September 1, 2010 school based meetings
Description of Internal Monitoring Procedures: Maintain copy of notices and agendas
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 6 Pregnant Students
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: .The district has not addressed the requirements of
this criterion as it relates to a written policy for pregnant students.
Department Order of Corrective Action: The district must have a written policy for pregnant
students that a physician’s certification is not necessary for that student to participate in all
programs and services available to other students. Training appropriate staff and an
administrative review must also be included.
Required Elements of Progress Report(s): By October 8, 2010, please submit a copy of the written
policy for pregnant students that a physician’s certification is not necessary for that student to
participate in all programs and services available to other students. Additionally, please also provide
evidence, such as memos, emails or meeting agendas that demonstrate that the Principals and School
Nurses will review this requirement and ensure that the policy for pregnant students meets this
requirement.
Progress Report Due Date(s): October 8, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 7
Rating: Partially Implemented
Translated Information
Department CPR Finding: Interviews and a review of district documentation indicated that
handbooks and codes of conduct, as well as other important information and documents being
distributed to parents, are not being translated into the major languages spoken by parents or
guardians with limited English skills, nor is there a system for oral translation of these documents in
place
Narrative Description of Corrective Action: The School District is in the process of implementing
School Vision to assist the district in translating documents into other languages spoken by the
parents or guardians with limited English skills.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Superintendent/IT
Corrective Action Activity: January 15, 2011
Director/ELL Coordinator
Evidence of Completion of the Corrective Action: School District website will have the school
handbooks and codes of conduct posted to the school district website with a link for translation
of documents.
Description of Internal Monitoring Procedures: The Principals will maintain a log of requests for
and completed translation of documentation and provide such data to the Superintendent upon
request.
5
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 7
Translated Information
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The School District website will have the school
handbooks and codes of conduct posted to the school district website with a link for translation of
documents. Other important information and documents being distributed to parents must also be
translated into the major languages spoken by parents or guardians with limited English skills.
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): By October 8, 2010, please submit a copy of translated
documents being distributed to parents that are translated into the major languages spoken by parents
or guardians with limited English skills. Additionally please also provide evidence, such as memos,
emails or meeting agendas that demonstrate that the building Principals will review this requirement
and ensure that all documents meet this requirement, including a log of requests for and completed
translations of documents.
By February 18, 2011, submit a narrative description of the results of an administrative review
for a log of requests and translated materials. Include the name and role of staff person(s)
conducting the review, the number of documents reviewed, the number found in compliance
with requirements and further actions taken by the district to remedy any issues identified.
The district will maintain the following documentation and make it available to the Department
upon request: log of parent names with translation requests, date of the review, name(s) of person(s)
who conducted the review with roles and signatures.
Progress Report Due Date(s): October 8, 2010, February 18, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 7B
Rating: Partially Implemented
Structured Learning Time
Department CPR Finding: Interviews and a review of district documentation demonstrated that
physical education is not offered to kindergarten, 11th or 12th grade students and is not part of those
students structured learning time as required by G.L. c. 71, s. 3.
Narrative Description of Corrective Action: The School District will offer physical education to
students in grades 11 and 12 at Winthrop High School. The school district will review the FY11
budget as appropriated to determine if additional physical education teachers can be hired to
provide a physical education class to all students enrolled in kindergarten.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Superintendent
Corrective Action Activity: September 1,
2010
Evidence of Completion of the Corrective Action: Staff schedules, student schedules (K, 11,12)
6
Description of Internal Monitoring Procedures: Review of staff and student schedules in K, 11,
12.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 7B
Structured Learning Time
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The Winthrop School District will offer physical
education to all students, including grades 11 and 12, and kindergarten.
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): By October 8, 2010 please submit a copy of the Winthrop
Public Schools 2010-2011 Program of Studies to the Department that reflects the annual requirement
for physical education for each grade level. Additionally please also provide evidence, such as memos,
emails or meeting agendas that demonstrate that the WHS Guidance Department has been informed
that they will review this requirement for all students in the upcoming year and ensure that all students
meet this requirement during the course selection process.
By February 18, 2011, submit a statement of assurance from the superintendent that all students
for the 2010-2011 school year forward will be offered physical education as required.
Progress Report Due Date(s): October 8, 2010, February 18, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 10A
Student Handbooks
Department CPR Finding: See CR 7
Rating: Partially Implemented
Narrative Description of Corrective Action: The School District Handbooks will be translated
into other languages (Spanish, Albanian and Portuguese) to be available for the parents or
guardians with limited English skills. The Handbooks will be posted on the school district and
made available in the school building main offices.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Superintendent
Corrective Action Activity: January 15, 2011
Evidence of Completion of the Corrective Action: Website with functioning access to translation.
Description of Internal Monitoring Procedures: The Superintendent will meet with the IT
Director prior to September 1, 2010 and on January 15, 2011 to view the website and access the
translation of the Student Handbooks.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 10A
Student Handbooks
Status of Corrective Action:
Approved
Partially Approved
7
Disapproved
Basis for Partial Approval or Disapproval: The School District Handbooks will be translated
into other languages (Spanish, Albanian and Portuguese) to be available for the parents or
guardians with limited English skills.
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): By October 8, 2010, please submit a copy of Student
Handbooks being distributed to students and parents that are translated into the major languages spoken
by parents or guardians with limited English skills. Additionally, please also provide evidence, such as
memos, emails or meeting agendas that demonstrate that the building Principals will review this
requirement and ensure that all documents meet this requirement, including a log of requests for and
completed translations of Student Handbooks.
By February 18, 2011, submit a narrative description of the results of an administrative review
of translated Student Handbooks. Include the name and role of staff person(s) conducting the
review, the number of documents reviewed, the number found in compliance with
requirements and further actions taken by the district to remedy any issues identified.
The district will maintain the following documentation and make it available to the
Department upon request: list of parent and student names and grade levels for the records
reviewed, date of the review, name(s) of person(s) who conducted the review with roles and
signatures.
Progress Report Due Date(s): October 8, 2010, February 18, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 14
Rating: Partially Implemented
Counseling Materials
Department CPR Finding: Interviews and documentation show that limited-English-proficient
students do not have the opportunity to receive guidance and counseling in a language they
understand. See ELE 11.
Narrative Description of Corrective Action: The district will translate notices about academic
programs, services, activities or academic standards into languages other than English and use a
qualified interpreter for guidance and counseling of LEP students when needed. Professional
development will be offered to all teachers district wide in order to complete all four categories of
training related to SEI. (See ELE 15)
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Robin Kostegan, ELL
Corrective Action Activity: October 25, 2010
Coordinator
Evidence of Completion of the Corrective Action: Copies of the translated documents
Description of Internal Monitoring Procedures: The ELL Coordinator and Guidance Counselors
will maintain a log of students requiring interpreters for the purpose of guidance or counseling
service.
8
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 14
Counseling Materials
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district will translate notices about academic
programs, services, activities or academic standards into languages other than English and use a
qualified interpreter for guidance and counseling of LEP students when needed. (See ELE 15)
Department Order of Corrective Action:
Required Elements of Progress Report(s): By October 8, 2010, submit a written protocol for the
use of an interpreter for guidance and counseling of LEP students when needed, as well as evidence
of translated notices about academic programs, services, activities or academic standards into
languages other than English. Also, submit evidence of category trainings for all appropriate
staff. Evidence may include but not be limited to the dates of the trainings, the agenda,
resource materials and a list of those in attendance.
By February 18, 2011, submit a statement of assurance from the superintendent that the district
will translate notices about academic programs, services, activities or academic standards into
languages other than English and use a qualified interpreter for guidance and counseling of LEP
students when needed.
Progress Report Due Date(s): October 8, 2010, February 18, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 16
Rating: Partially Implemented
Notice to Students Leaving
Department CPR Finding: Documentation and interviews indicated that the district does not send
annual written notice to the last known address of each student who attended a high school in the
district within the past two years and who have not yet earned their competency determination and who
have not transferred to another school.
Narrative Description of Corrective Action: At the close of each school year the school district
will monitor and notify students who have left Winthrop High School within the last 2 school
years and had not earned their competency determination or had not transferred to another
school district. The school district will mail written notice to the last known address of each
identified student. The school district will maintain a record of notified students and keep such
record in the high school guidance office.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Principal Winthrop High
Corrective Action Activity: August 30, 2010
School
Evidence of Completion of the Corrective Action: List of students whom notices were sent.
Description of Internal Monitoring Procedures: Under the direction of the High School
Principal, the Guidance Secretary will generate a list of the students to be notified, record the
date of notification and provide such documentation to the High School Principal.
9
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 16
Notice to Students Leaving
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Winthrop Public Schools will notify students who left
Winthrop High School within the last 2 school years and had not earned their competency
determination or had not transferred to another school district.
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): By October 8, 2010 please submit a copy of the
notification letter sent to all students who left Winthrop High School within the last 2 school years and
had not earned their competency determination or had not transferred to another school district.
Additionally, please also provide training evidence, such as memos, emails or meeting agendas that
demonstrate that the High School Principal has informed the Guidance Secretary to generate a list of
the students to be notified, record the date of notifications and provide such documentation to the High
School Principal, to review this requirement.
By February 18, 2011, submit a narrative description of the results of an administrative review
of students who have left school within the last 2 school years and had not earned their competency
determination or had not transferred to another school district. Include the name and role of staff
person(s) conducting the review, the number of notification letters reviewed, the number
found in compliance with requirements and further actions taken by the district to remedy any
issues identified.
The district will maintain the following documentation and make it available to the Department
upon request: list of student names and notification letters reviewed, date of the review, name(s) of
person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s): October 8, 2010, February 18, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 17A
Rating: Partially Implemented
Physical Restraint
Department CPR Finding: Staff interviews and a review of documentation demonstrated that the
district does not have a systematic approach to providing physical restraint training to staff. Training
for all staff on the use of physical restraints consistent with regulatory requirements is not being held
at least annually in all schools within the district. Documentation indicated that the schools that do
provide the required training do not always do so within the first month of each school year nor do the
schools consistently provide training to employees who are hired after the first month of school within
their first month of employment.
10
Narrative Description of Corrective Action: Within the first month of school each staff member
will engage in training on the use of physical restraints consistent with regulatory requirements.
If a staff member is hired after October 1 of any school year, that staff member will engage in
individual training on the use of physical restraints consistent with regulatory requirements
under the direction of the building level principal. The building level principal will maintain an
ongoing staff roster with attached training log throughout the school year to ensure that all staff
(regardless of employment start date) had been trained. The building level Principal will submit
the training log in October and June of each school year.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Building
Corrective Action Activity: October 1, 2010
Principals/Superintendent
June 30, 2011
Evidence of Completion of the Corrective Action: Each training session will maintain a log of
participants, date of training and materials provided to trainees. Principals will maintain a log
throughout the school year and provide a copy of the completed log in October and June of said
school year.
Description of Internal Monitoring Procedures: At the first Leadership meeting in October 2010,
the Superintendent will collect and maintain evidence of the training log and materials provided
to trainees to ensure consistency with regulatory requirements. At the last Leadership meeting in
June 2011, the Superintendent will collect and maintain evidence of the training log and
materials provided to trainees to ensure consistency with regulatory requirements.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 17A
Physical Restraint
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Within the first month of school, each staff member will
engage in training on the use of physical restraints consistent with regulatory requirements. All new
employees will receive the overview restraint training within the first month of their employment.
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): By October 8, 2010, the district will develop a
procedure/policy to ensure that all staff receives physical restraint training at the beginning of the
school year. All new employees will receive the overview restraint training within the first month of
their employment. Please provide the Department a copy of this procedure/policy along with evidence
that it has been distributed to all school principals and other relevant district personnel.
By February 18, 2011, submit evidence of physical restraint training for all staff. Evidence may
include but not be limited to the dates of the training, the agenda, resource materials and a list
of those in attendance.
The district will maintain the following documentation and make it available to the Department
upon request: list of staff names reviewed, date of the training, name(s) of person(s) who conducted
the review with roles and signatures.
Progress Report Due Date(s): October 8, 2010, February 18, 2011
11
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 22 Accessibility
Rating: Partially Implemented
Department CPR Finding: Observation and interviews indicated that the high school is not entirely
accessible to students with mobility disabilities. The high school does have lifts in the building,
however they do not work and there are no plans or policies in place to accommodate a student should
they need access beyond the first floor.
Narrative Description of Corrective Action: A qualified company will hired to inspect and repair
the wheelchair lift at the high school to ensure that it is in working order. The high school
elevator remains in working condition and is located in an accessible area of the high school
building. The district will develop a policy for “student access” should they need access beyond
the first floor of the high school building.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Superintendent/High School
Corrective Action Activity: 1. Inspect and
Principal
Repair High School Lift- September 15,
2010.
2. Policy Developed for “student access”
November 1, 2010
Evidence of Completion of the Corrective Action: Copy of Repair Invoice, Copy of Policy of
“student access”
Description of Internal Monitoring Procedures: “Lift Inspection Log” will be maintained by the
high school Janitor and maintained based on the recommendation of the lift repair company.
The Policy of “student access” will be provided to all high school staff members by the high
school principal and maintained in the high school Main Office.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 22 Accessibility
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district will develop a policy for access for
physically disabled people should they need access beyond the first floor of the high school building.
The wheelchair lift at the high school will be repaired to ensure that it is in working order.
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): By October 8, 2010, please submit a copy of the
inspection and repair report for the wheelchair lift at the high school to ensure that it is in working
order. The district will submit a policy for access for physically disabled people should they need
access beyond the first floor of the high school building. Additionally, please also provide evidence,
such as memos, emails or meeting agendas that demonstrate that the high school principal will review
this requirement to ensure that all people have equal access to all levels of the high school.
By February 18, 2011, the department will conduct an on-site visit to ensure compliance.
Progress Report Due Date(s): October 8, 2010, February 18, 2011
12
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Winthrop Public Schools
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Robin Kostegan, ELL Coordinator - Winthrop
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: April 29, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 4 Waiver Procedures
Rating: Partially Implemented
Department CPR Finding: A review of documentation and student records indicated that parents are
not informed of their right to apply for a waiver or provided with program descriptions in a language
they can understand. See ELE 10.
Narrative Description of Corrective Action: The district will send out waiver/ parent notification
letters to all LEP students. The district will also provide these forms in a language that a parent
will understand.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Robin Kostegan, ELL
Corrective Action Activity:
Coordinator
September 27, 2010.
Evidence of Completion of the Corrective Action:
All waivers will be collected and placed in the students’ ESL folder. The district will add the
waivers as part of the ESL checklist.
Description of Internal Monitoring Procedures: The ESL teachers and coordinator will check
folders on a periodic basis to ensure that the district is in compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 4 Waiver Procedures
Status of Corrective Action:
Approved
Partially Approved
Basis for Partial Approval or Disapproval: None
Department Order of Corrective Action: None
13
Disapproved
Required Elements of Progress Report(s): Please provide evidence that the parent notification
letter was revised. Please conduct a student record to verify the inclusion of the revised letters
in the student record. By February 18, 2011, submit a narrative description of the results of an
administrative review of ELL students to verify the inclusion of the revised notification letters.
Include the name and role of staff person(s) conducting the review, the number of ELL student
records reviewed, the number found in compliance with requirements and further actions taken
by the district to remedy any issues identified.
The district will maintain the following documentation and make it available to the
Department upon request: list of student names and grade levels for the schedules reviewed,
date of the review, name(s) of person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s): February 18, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5
Rating: Partially Implemented
Program Placement
Department CPR Finding: Sheltered English immersion (SEI) is a program model for limited
English proficient (LEP) students composed of two parts—English as a second language (ESL) and
sheltered content instruction. ESL is explicit, direct instruction about the English language, delivered
to LEP students only and designed to promote the English language development of LEP students.
Sheltered content instruction is an approach for teaching content to LEP students in strategic ways
that make the subject matter concepts comprehensible while promoting the LEP students’ English
language development.
A review of district documents shows that the district does not have an ESL curriculum based on the
Massachusetts English Language Proficiency Benchmarks and Outcomes (ELPBO). The
documentation submitted by the district indicated a broad outline of curricular goals but did not
contain a specific curriculum map to demonstrate that all topics outlined in the ELPBO by grade and
proficiency level were covered in ESL/ELD classes in Winthrop.
For the majority of LEP students in the district, the number of hours of direct ESL instruction is
inconsistent with recommended hours as outlined in the Department’s September 2009 guidance
document: “Guidance on Using MEPA Results to Plan Sheltered English Immersion (SEI) Instruction
and Make Reclassification Decisions for Limited English Proficient (LEP) Students." All students in
the district receive 45 minutes per day of direct ESL instruction, irrespective of their proficiency level.
For example, all Beginners are supposed to receive 2.5 hours per day of ESL/ELD.
Content instruction is based on the appropriate Massachusetts Curriculum Framework. Although not
all staff members have completed all four Categories of training as described in the Commissioner’s
Memorandum of June 2004, district staff have clearly completed several of the Category trainings,
primarily Categories 1 and 2, and the district has a detailed SEI PD plan for the completion of the
remaining Categories.
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Narrative Description of Corrective Action: 1. The district will begin to create an ESL
curriculum to meet the need s of our students that will be based on the ELPBO. The curriculum
will contain specific topics outlined in the ELPBO by grade and proficiency level. Since creating
a curriculum district wide takes time, the implementation of an ESL curriculum will be an
ongoing process. 2. The district will review the instructional hours recommended by the DESE
and reclassify decisions for instruction of LEP students based on their level of proficiency
beginning September, 2010.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Robin Kostegan, ELL
Corrective Action Activity: ESL curriculum
Coordinator
March 28, 2011. Instructional HoursSeptember 27, 2010.
Evidence of Completion of the Corrective Action: The coordinator will work with the ESL
teachers to ensure that the ESL curriculum is being developed and collect meeting minutes from
the teachers along with the group’s final copy of the ESL curriculum.
Description of Internal Monitoring Procedures: The coordinator will have meetings with the ESL
teachers and observe classroom procedures to ensure that the ESL curriculum is in place and
that the district is in compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Program Placement
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
The proposed Corrective Action Plan, in regards to the development and completion of a
curriculum that is aligned with the Massachusetts English Language Proficiency Benchmarks
and Outcomes, does not provide specific details about the following:

ESL/ELD instruction must be provided with the recommended number of hours based
on the students proficiency level: Level 1 and 2 – Daily minimum of 2.5 hours to a
full day of direct ESL instruction; level 3 – Daily minimum of 1-2 hours of direct
ESL instruction, and Level 4-5 - a 1/2/ hour per day or a weekly minimum of 2.5 hrs
of direct ESL instruction (Refer to the “Guidance on Using MEPA Results to Plan
Sheltered English Immersion (SEI) Instruction and Make Reclassification Decisions
for Limited English Proficient Students”).

The district does not address plans for ensuring completion of the four categories of
SEI training for all content teachers who instructs English language learners (ELLs).
Therefore, it is also unclear how the district will ensure that ELLs are placed with
content teachers who have been trained in all four SEI categories.

The district’s internal monitoring must address tracking of the four SEI category
trainings that have been completed by teachers in the district to ensure that teachers
instructing ELLs have been trained, and that student placement is with content teachers
who have received all four category trainings.

Also, the district’s internal monitoring does not specifically address the means of
ensuring completion of the ESL curriculum.
15

Moreover, there is no indication of the evidence the district intends to submit to ESE to
demonstrate completion of the Corrective Action plan.
Department Order of Corrective Action: Provide a status report on the ESL curriculum by
February 18, 2011. Provide the completed ESL curriculum by April 22, 2011.
Provide the district’s plan to ensure that content instruction is based on the ELPBO by
February 18, 2011. Provide evidence that this plan is implemented (e.g., professional
development materials related to training teachers about this obligation, sample teacher lesson
plans from each level, etc.) by April 22, 2011.
Provide the district’s plan for ensuring that students are provided appropriate grade level
content by February 18, 2011 Provide evidence that this plan is implemented (e.g., teacher
and student schedules indicating assignments) by April 22, 2011.
Provide specific details with regard to the amount of time all English language learners (ELLs)
will receive direct ESL instruction. Provide evidence that all ELLs are receiving ESL
instruction based on their proficiency level and consistent with ESE guidance (e.g., a
spreadsheet of student proficiency levels and hours of ESL, sample student and teacher
schedules; names of teachers delivering ESL/ELD, etc.) Provide this evidence by February
18, 2011.
Provide the district’s plan for keeping track of how many of the four categories of SEI
professional development the teachers instructing LEP students have completed by February
18, 2011. Provide the district’s plan to ensure that LEP students are placed with content
teachers who have been trained in SEI. Provide these plans by February 18, 2011.
The district’s internal monitoring does not specifically address the means of ensuring that
areas noted in the CPR report will be continually monitored. Please submit evidence that the
monitoring plan addresses, at a minimum, the following:





Hours of ESL instruction provided to all ELLs by proficiency level at all grade levels.
Teaching of appropriate grade level content at all grade levels.
The implementation of the ESL curriculum.
The implementation of content instruction that is based on the ELPBO.
The placement of LEP students with content teachers who have received SEI PD.
Required Elements of Progress Report(s): Please provide the following:
1) Progress toward aligning the K-12 ESL Curriculum with the ELPBO by February 18, 2011.
Provide completed ESL Curriculum April 22, 2011.
2) Evidence of SEI professional development. Submit SEI PD plan with specific dates, names of
all staff members, presenters’ names, and agendas for the completion of all four Categories of
training. Submit this by February 18, 2011.
3) Provide evidence of completed SEI PD Category Training. Include: attendance sheets that
16
indicate grades/subjects taught, and dates of training. Provide this evidence by February 18,
2011. Provide an update April 22, 2011.
Progress Report Due Date(s): February 18, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10
Rating: Partially Implemented
Parent Notification
Department CPR Finding: Interviews and record review demonstrated that a written notification
letter is initially sent to parents upon identifying the student as Limited English Proficient (LEP),
however it is not sent annually thereafter as required. Also the district’s parent notification form does
not explain the parent’s right to apply for a waiver or decline enrollment in the program. Additionally
report cards and progress reports provided to the parents/guardians are not consistently written in a
language understandable to the parent/guardian when that language is not English.
Narrative Description of Corrective Action: The district will revise the parent notification form
to explain the parents’ right to apply for a waiver or decline enrollment in the program. This
form will be sent out annually. The district will translate report cards and progress reports
written in a language understandable to the parent/guardian.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Robin Kostegan, ELL
Corrective Action Activity: Parental NoticeCoordinator
September 27, 2010. Progress reports/report
cards-November 5, 2010
Evidence of Completion of the Corrective Action: The coordinator will add the waivers, progress
reports, and report cards as part of the ESL checklist and ensure the documents are in the
appropriate languages.
Description of Internal Monitoring Procedures: The ESL teachers and the coordinator will check
the records on a periodic basis to ensure that the district is in compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10
Parent Notification
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: None
Department Order of Corrective Action: None
Required Elements of Progress Report(s): Submit evidence of category trainings for all
appropriate staff. Evidence may include but not be limited to the dates of the trainings, the
agenda, resource materials and a list of those in attendance.
By February 18, 2011 submit a narrative description of the results of an administrative review
of placements of ELL students. Include the name and role of staff person(s) conducting the
review, the number of ELL student assignments reviewed, the number found in compliance with
requirements and further actions taken by the district to remedy any issues identified.
The district will maintain the following documentation and make it available to the
17
Department upon request: list of student names and grade levels for the schedules reviewed,
date of the review, name(s) of person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s): February 18, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11
Rating: Partially Implemented
Equal Access
Department CPR Finding: Documentation, interviews and record review indicate that the district
does not consistently translate notices about academic programs, services, activities or academic
standards into languages other than English. There is no native language guidance or counseling
available for LEP students. Additionally, students do not have equal opportunity to access the
curriculum because of the lack of English language development instruction and in the general
education setting not all staff members have completed all four categories of training related to
Sheltered English immersion (SEI). See ELE 5 and ELE 15.
Narrative Description of Corrective Action: The district will translate notices about academic
programs, services, activities or academic standards into languages other than English and use a
qualified interpreter for guidance and counseling of LEP students when needed. Professional
development will be offered to all teachers district wide in order to complete all four categories of
training related to SEI. (See ELE 15)
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Robin Kostegan, ELL
Corrective Action Activity:
Coordinator
October 25, 2010
Evidence of Completion of the Corrective Action:
Copies of the translated documents
Description of Internal Monitoring Procedures: The coordinator and the ESL teachers will
ensure that all documents are translated into languages other than English.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11 Equal Access
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The coordinator and the ESL teachers will ensure that
all documents are translated into languages other than English. Category trainings and an
administrative review will also be provided.
Department Order of Corrective Action: See Below.
Required Elements of Progress Report(s): By February 18, 2011, submit a written protocol for
the use of an interpreter for guidance and counseling of LEP students when needed, as well as
evidence of translated notices about academic programs, services, activities or academic standards
into languages other than English. Also, submit evidence of category trainings for all appropriate
teaching staff. Evidence may include but not be limited to the dates of the trainings, the
agenda, resource materials and a list of those in attendance.
18
By February 18, 2011, submit a narrative description of the results of an administrative review
of translated materials for ELL students. Include the name and role of staff person(s)
conducting the review, the number of ELL student records reviewed, the number found in
compliance with requirements and further actions taken by the district to remedy any issues
identified.
The district will maintain the following documentation and make it available to the
Department upon request: list of student names and grade levels for the files reviewed, date of
the review, name(s) of person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s): February 18, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 13
Rating: Partially Implemented
Follow-up Support
Department CPR Finding: Record review and interviews demonstrated that the district is not actively
monitoring for two years those students who have exited the English learner education program and
does not consistently provide language support to those students if needed.
Narrative Description of Corrective Action: The ESL teachers will actively monitor students who
have exited the English learner education program for two years and provide language support
to those students if needed.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Robin Kostegan, ELL
Corrective Action Activity:
Coordinator
October 1, 2010
Evidence of Completion of the Corrective Action:
The coordinator and the ESL teachers will monitor and give support to students who have exited
the ELE program by constant communication with the class room teacher and the guidance
dept., review of reports cards, and progress reports.
Description of Internal Monitoring Procedures: The coordinator will review the records of the
FLEP students to ensure that the district is in compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 13 Follow-up Support
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district needs to develop a procedure to formally
identify students who have exited the ELE program, and monitor for two years, and provide language
support to those students if needed.
Department Order of Corrective Action:
Required Elements of Progress Report(s): By February 18, 2011, submit evidence of a written
procedure to identify FLEP students. Trainings must be provided to all ESL teachers. Evidence
may include but not be limited to the dates of the trainings, the agenda, resource materials and
a list of those in attendance.
By February 18, 2011, submit a narrative description of the results of an administrative review
19
of records of FLEP students. Include the name and role of staff person(s) conducting the
review, the number of FLEP student records reviewed, the number found in compliance with
requirements and further actions taken by the district to remedy any issues identified.
The district will maintain the following documentation and make it available to the
Department upon request: list of student names and grade levels for the files reviewed, date of
the review, name(s) of person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s): February 18, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 14
Rating: Partially Implemented
Licensure Requirements
Department CPR Finding: Interviews and documentation indicated that the elementary school has a
teacher, who teaches limited English proficient students, who does not hold an appropriate license or
waiver.
Narrative Description of Corrective Action: The elementary teacher was granted a preliminary
ESL license (PreK-6) after passing the ESL MTEL exam.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Robin Kostegan, ELL
Corrective Action Activity:
Coordinator
March 6, 2010
Evidence of Completion of the Corrective Action: DESE documentation
Description of Internal Monitoring Procedures: The coordinator will maintain copies of
certification and waivers of ESL teachers
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 14
Licensure Requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: None
Department Order of Corrective Action: None
Required Elements of Progress Report(s): Please provide the teacher license number or copies of
documentation verifying the preliminary license.
Progress Report Due Date(s): February 18, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15
Professional Development
Rating: Partially Implemented
20
Department CPR Finding: Content instruction is based on the appropriate Massachusetts
Curriculum Framework. Although not all staff members have completed all four Categories of
training as described in the Commissioner’s Memorandum of June 2004, district staff have clearly
completed several of the Category trainings, primarily Categories 1 and 2, and the district has a
detailed SEI Professional Development plan for the completion of the remaining Categories.
Narrative Description of Corrective Action: The district will continue to offer professional
development in SEI training for K-12 teachers.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Robin Kostegan, ELL
Corrective Action Activity:
Coordinator
As offered during the 2010-2011 school year
Evidence of Completion of the Corrective Action:
Copies of the agenda, the training materials and the participant attendance sheets will document
professional development.
Description of Internal Monitoring Procedures: The coordinator will monitor the professional
development of the teachers and keep them updated on SEI locations and trainings.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15
Professional Development
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: See ELE 5.
Department Order of Corrective Action: See ELE 5.
Required Elements of Progress Report(s): See ELE 5.
Progress Report Due Date(s): February 18, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 17
Rating: Partially Implemented
Program Evaluation
Department CPR Finding: Based on a review of documentation and interviews with staff members,
the district does not conduct periodic evaluations of the effectiveness of its ELE program.
Narrative Description of Corrective Action: The district will conduct periodic evaluations of the
effectiveness of the ELE program.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Robin Kostegan, ELL
Corrective Action Activity:
Coordinator
December 15, 2010
Evidence of Completion of the Corrective Action: The coordinator and the ESL teachers will
review the scores of the MEPA, MELA-O, MCAS, TOEFL, PSAT and SAT tests of the LEP
students, their report cards, progress reports and input from classroom teachers to determine
the effectiveness of the ELE program in the district.
Description of Internal Monitoring Procedures: The coordinator will conduct periodic
evaluations of the ELE program to ensure that the district is in compliance.
21
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 17
Program Evaluation
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district will conduct periodic evaluations of the
ELE program to ensure that the district is in compliance
Department Order of Corrective Action:
Required Elements of Progress Report(s): By February 18, 2011, submit evidence of a plan to
evaluate the district ELE program. Evidence may include but not be limited to the dates of the
proposed evaluation, resource materials to be used and a list of staff to be involved.
By February 18, 2011, submit a narrative description of the results of an administrative
evaluation of the ELL program. Include the name and role of staff person(s) conducting the
evaluation, the materials and documents reviewed, and further actions taken by the district to
remedy any issues identified.
The district will maintain the following documentation and make it available to the
Department upon request: list of documents reviewed, date of the review, name(s) of person(s)
who conducted the review with roles and signatures.
Progress Report Due Date(s): February 18, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18
Rating: Partially Implemented
LEP Student Records
Department CPR Finding: Student record review indicated that the records did not consistently
contain all of the required documentation as specified by this criterion. Missing documents most
commonly were the home language survey, annual notice letter, proficiency test scores (MEPA, MELAO, MCAS), previous schooling information, monitoring forms, opt-out forms, or Individual Student
Success Plans as appropriate.
Narrative Description of Corrective Action: The district will add a checklist to the records of the
LEP students indicating the following: home language survey, annual parental notification letter,
waiver documentation, proficiency test scores (MEPA, MELA-O, MCAS), previous schooling
information, monitoring forms, opt-out forms, or individual success plans as appropriate, report
cards, progress reports and schedules.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Robin Kostegan, ELL
Corrective Action Activity:
Coordinator
October 1, 2010
Evidence of Completion of the Corrective Action:
Copy of the checklist
22
Description of Internal Monitoring Procedures: The coordinator and the ESL teachers will
monitor the ESL checklist on a periodic basis.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18
LEP Student Records
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district will add a checklist to the records of LEP
students to ensure that all documents are included, provide training, and an administrative review.
Department Order of Corrective Action:
Required Elements of Progress Report(s): Submit evidence of the ELL student file checklist and
trainings for all ESL teachers. Evidence may include but not be limited to the dates of the
trainings, the agenda, resource materials and a list of those in attendance.
By February 18, 2011, submit a narrative description of the results of an administrative review
of records of ELL students. Include the name and role of staff person(s) conducting the
review, the number of ELL student records reviewed, the number found in compliance with
requirements and further actions taken by the district to remedy any issues identified.
The district will maintain the following documentation and make it available to the
Department upon request: list of student names and grade levels for the records reviewed, date
of the review, name(s) of person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s): February 18, 2011
23