MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION Program Quality Assurance Services COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN Charter School or District: Whitman-Hanson CPR Onsite Year: 2012-2013 Program Area: Special Education All corrective action must be fully implemented and all noncompliance corrected as soon as possible and no later than one year from the issuance of the Coordinated Program Review Final Report dated 09/21/2013. Mandatory One-Year Compliance Date: 09/21/2014 Summary of Required Corrective Action Plans in this Report Criterion SE 8 Criterion Title IEP Team composition and attendance SE 55 Special education facilities and classrooms CPR Rating Partially Implemented Partially Implemented COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN Criterion & Topic: CPR Rating: SE 8 IEP Team composition and attendance Partially Implemented Department CPR Findings: Student records indicate that IEP Team meetings do not consistently have a general education teacher in attendance and the district does not have procedures in place for excusing a required Team member, such as a general education teacher. The procedures for excusing a required Team member should include either the district and the parent agreeing, in writing, that the attendance of the Team member is not necessary because the member´s area of the curriculum or related services is not being modified or discussed, or the district and the parent agreeing, in writing, to excuse a required Team member´s participation and the excused member providing written input into the development of the IEP to the parent and the IEP Team prior to the meeting. Description of Corrective Action: Corrective Action Plan will include the following: Administrator of Special Education and PPS will conduct training with Team chairs and special education staff in all district buildings on Team member attendance at meetings, as well as proper use of the excusal form; Administrator of Special Education and PPS will ensure that all buildings are supplied with a copy of the most recent (March 2012) edition of the district Special Education Procedures Manual which addresses Team attendance and excusal forms on pages 21-22. Title/Role(s) of Responsible Persons: Expected Date of Dr. John Queally Completion: Administrator of Special Education and Pupil Personnel Services 06/16/2014 Evidence of Completion of the Corrective Action: District-wide special education training on IEP Team composition and attendance. Evidence will include: agenda and sign-in sheets verifying special education staff attendance. Procedures were submitted to DESE prior to the final report. Description of Internal Monitoring Procedures: Administrator of Special Education and PPS will review a random sample of 10 special education files in the months of February, March, and April across levels (preschool, elementary, middle, high school) to ensure Team meeting attendance and proper use of excusal forms. For student record(s) out of compliance with IEP Team composition and attendance, the district will review and analyze the reason(s) for noncompliance and take appropriate measures to repair the matter based on what the issue or concern stemmed from (i.e. retrain staff, reschedule Team meeting, provide additional coverage). Review of Team attendance and excusal procedures will be incorporated into presentation delivered by Administrator of Special Education and PPS to new teachers during induction course on an annual basis; Orientation to Special Education Procedural Manual will be conducted as part of mentoring program for each new Team chairperson who enters the district CORRECTIVE ACTION PLAN APPROVAL SECTION Criterion: SE 8 IEP Team composition and attendance Basis for Status Decision: Corrective Action Plan Status: Approved Status Date: 10/25/2013 Department Order of Corrective Action: MA Department of Elementary & Secondary Education, Program Quality Assurance Services Whitman-Hanson CPR Corrective Action Plan 2 Required Elements of Progress Report(s): By January 10, 2014, the district will conduct training for all special education staff on IEP Team member attendance at meetings, as well as the proper use of excusal forms. Evidence (training materials, signed attendance sheets, training notice, and agenda) will be submitted. By April 11, 2014, subsequent to the district's training of all special education staff, conduct an internal review of student records from across grade levels. Submit the results of the internal record review and report: The number of student records reviewed, the number of records that are complaint, for all records not in compliance determine and report the root cause(s) of the non-compliance and the district's plan to remedy the noncompliance. *Please note that when monitoring the district must maintain the following documentation and make it available to the Department upon request: a) List of student names and grade levels for the record review; b) Date of the review; c) Name of person(s) who conducted the review, their roles(s), and their signature(s). Progress Report Due Date(s): 01/10/2014 04/11/2014 MA Department of Elementary & Secondary Education, Program Quality Assurance Services Whitman-Hanson CPR Corrective Action Plan 3 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN Criterion & Topic: CPR Rating: SE 55 Special education facilities and classrooms Partially Implemented Department CPR Findings: Observations at the high school indicated that the special education office on the first floor serves as a work station for related service providers and Team chairpersons and is identified by a sign that states, "Special Education Office." Speech providers offer small group and one-on-one instructional services to students in this area; the sign stigmatizes such students who enter the office for special education services. Description of Corrective Action: The identified sign will be removed by building facilities personnel. A new sign with a more general description of the space ("Student Support Services") will be posted. The new sign will be more reflective of the range of students who access the space. In addition to special education students who access the space for a range of services, general education students also utilize the various staff members located in the space for a number of different support services. Title/Role(s) of Responsible Persons: Expected Date of Dr. John Queally Completion: Administrator of Special Education and Pupil Personnel Services 12/20/2013 Evidence of Completion of the Corrective Action: Visual inspection of updated sign will be completed by member of CPR team at an agreed upon date with school district. Description of Internal Monitoring Procedures: Moving forward, any new signage relating to areas where support services are provided within a school building will be cleared with Administrator of Special Education and Pupil Personnel Services. CORRECTIVE ACTION PLAN APPROVAL SECTION Criterion: SE 55 Special education facilities and classrooms Basis for Status Decision: Corrective Action Plan Status: Approved Status Date: 10/25/2013 Department Order of Corrective Action: Required Elements of Progress Report(s): On or before January 10, 2014, the Department will visit Whitman-Hanson Regional High School for onsite verification of the changes described by the district. Progress Report Due Date(s): 01/10/2014 MA Department of Elementary & Secondary Education, Program Quality Assurance Services Whitman-Hanson CPR Corrective Action Plan 4 MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION COORDINATED PROGRAM REVIEW District: Whitman-Hanson Regional School District Corrective Action Plan Forms Program Area: English Learner Education Prepared by: Ellen M. Stockdale, Assistant Superintendent of Teaching and Learning CAP Form will expand to as many lines as necessary. Before completing and emailing to pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans. All corrective action must be fully implemented and all noncompliance corrected as soon as possible and no later than one year from the issuance of the Coordinated Program Review Final Report to the school or district. Mandatory One-Year Compliance Date: June 1, 2015 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN (To be completed by school district/charter school) Criterion & Topic: ELE 5 Program Placement and Rating: Partially Implemented Structure Department CPR Finding: A review of the documentation submitted by the district indicated that current hours of ESL instruction ELLs receive are insufficient at all levels of English proficiency and are, therefore, inconsistent with Department guidelines. Please see the “Transitional Guidance on Identification, Assessment, Placement, and Reclassification of English Language Learners August 2013” as found on http://www.doe.mass.edu/ell/guidance_laws.html Narrative Description of Corrective Action: Enrollment of English language Learners (ELLs) in the Whitman Hanson Regional School District has decreased from 18 students district-wide to 4 students who require ESL instruction, now enrolled in the district. Students have graduated, advanced into FLEP, and moved out of the district. Currently two students are Level 1, one student is at Level 3 and one student is at Level 4. The full-time ESL teacher is available to meet the hours of instruction in FY15 as required per the Transitional Guidance on Identification, Assessment, Placement, and Reclassification of English Language Learners August, 2013. Because the enrollment of ELLs fluctuates throughout the school year, the Assistant Superintendent of Teaching and Learning will meet regularly with the ESL teacher to monitor instructional hours and to modify the schedule as needed. If the influx of students exceeds the capacity of the ESL teacher’s schedule, the District will work with North River Collaborative’s ELL coordinator to assist in the expansion of services to identified students. Title/Role of Person(s) Responsible for Expected Date of Completion for Each Implementation: Ellen Stockdale, Assistant Corrective Action Activity: August 27, 2014 Superintendent of Teaching and Learning through June, 2015 MA Department of Elementary & Secondary Education, Program Quality Assurance Services Whitman-Hanson CPR Corrective Action Plan 5 Evidence of Completion of the Corrective Action: The Assistant Superintendent of Teaching and Learning and the ESL teacher will prepare, monitor, and maintain a schedule of services that meets the required hours of ESL instruction. If enrollment and the need for ESL change, the schedule will be modified to address those changes. Description of Internal Monitoring Procedures: The Assistant Superintendent of Teaching and Learning is the direct supervisor and evaluator of the District’s ESL teacher. Throughout the school year, they will meet regularly to discuss and monitor ELL enrollment and ESL service delivery. The hours of instruction will be monitored by the Assistant Supervision of Teaching and Learning. Ongoing meetings will be scheduled with the full time district ESL instructor and the Assistant Supervision of Teaching and Learning to identify any future needs and/or to adjust required hours. In addition, the Assistant Superintendent of Teaching and Learning and the ESL teacher will schedule meetings with building principals, assistant principals, curriculum coordinators, and counselors to ensure that service delivery of ESL students is in alignment with the recommended hours of instruction for ELLs based on ACCESS for ELLs results. CORRECTIVE ACTION PLAN APPROVAL SECTION (To be completed by the Department of Elementary and Secondary Education) Criterion: ELE 5 Status of Corrective Action: Approved Partially Approved Disapproved Basis for Partial Approval or Disapproval: N/A Department Order of Corrective Action: N/A Required Elements of Progress Report(s): Please complete district information for the 2014-15 school year in the attached spreadsheet labeled ELL List by school for each ELL student in the district. Progress Report Due Date(s): October 3, 2014 MA Department of Elementary & Secondary Education, Program Quality Assurance Services Whitman-Hanson CPR Corrective Action Plan 6