MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Whitman-Hanson
CPR Onsite Year: 2012-2013
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 09/21/2013.
Mandatory One-Year Compliance Date: 09/21/2014
Summary of Required Corrective Action Plans in this Report
Criterion
SE 8
Criterion Title
IEP Team composition and attendance
SE 55
Special education facilities and classrooms
CPR Rating
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 8 IEP Team composition and attendance
Partially Implemented
Department CPR Findings:
Student records indicate that IEP Team meetings do not consistently have a general
education teacher in attendance and the district does not have procedures in place for
excusing a required Team member, such as a general education teacher. The procedures
for excusing a required Team member should include either the district and the parent
agreeing, in writing, that the attendance of the Team member is not necessary because
the member´s area of the curriculum or related services is not being modified or
discussed, or the district and the parent agreeing, in writing, to excuse a required Team
member´s participation and the excused member providing written input into the
development of the IEP to the parent and the IEP Team prior to the meeting.
Description of Corrective Action:
Corrective Action Plan will include the following: Administrator of Special Education and
PPS will conduct training with Team chairs and special education staff in all district
buildings on Team member attendance at meetings, as well as proper use of the excusal
form; Administrator of Special Education and PPS will ensure that all buildings are
supplied with a copy of the most recent (March 2012) edition of the district Special
Education Procedures Manual which addresses Team attendance and excusal forms on
pages 21-22.
Title/Role(s) of Responsible Persons:
Expected Date of
Dr. John Queally
Completion:
Administrator of Special Education and Pupil Personnel Services
06/16/2014
Evidence of Completion of the Corrective Action:
District-wide special education training on IEP Team composition and attendance.
Evidence will include: agenda and sign-in sheets verifying special education staff
attendance. Procedures were submitted to DESE prior to the final report.
Description of Internal Monitoring Procedures:
Administrator of Special Education and PPS will review a random sample of 10 special
education files in the months of February, March, and April across levels (preschool,
elementary, middle, high school) to ensure Team meeting attendance and proper use of
excusal forms. For student record(s) out of compliance with IEP Team composition and
attendance, the district will review and analyze the reason(s) for noncompliance and take
appropriate measures to repair the matter based on what the issue or concern stemmed
from (i.e. retrain staff, reschedule Team meeting, provide additional coverage). Review of
Team attendance and excusal procedures will be incorporated into presentation delivered
by Administrator of Special Education and PPS to new teachers during induction course on
an annual basis; Orientation to Special Education Procedural Manual will be conducted as
part of mentoring program for each new Team chairperson who enters the district
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 8 IEP Team composition and
attendance
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 10/25/2013
Department Order of Corrective Action:
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Whitman-Hanson CPR Corrective Action Plan
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Required Elements of Progress Report(s):
By January 10, 2014, the district will conduct training for all special education staff on IEP
Team member attendance at meetings, as well as the proper use of excusal forms.
Evidence (training materials, signed attendance sheets, training notice, and agenda) will
be submitted.
By April 11, 2014, subsequent to the district's training of all special education staff,
conduct an internal review of student records from across grade levels. Submit the results
of the internal record review and report: The number of student records reviewed, the
number of records that are complaint, for all records not in compliance determine and
report the root cause(s) of the non-compliance and the district's plan to remedy the noncompliance.
*Please note that when monitoring the district must maintain the following documentation
and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of person(s) who
conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
01/10/2014
04/11/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Whitman-Hanson CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 55 Special education facilities and classrooms
Partially Implemented
Department CPR Findings:
Observations at the high school indicated that the special education office on the first floor
serves as a work station for related service providers and Team chairpersons and is
identified by a sign that states, "Special Education Office." Speech providers offer small
group and one-on-one instructional services to students in this area; the sign stigmatizes
such students who enter the office for special education services.
Description of Corrective Action:
The identified sign will be removed by building facilities personnel. A new sign with a more
general description of the space ("Student Support Services") will be posted. The new
sign will be more reflective of the range of students who access the space. In addition to
special education students who access the space for a range of services, general
education students also utilize the various staff members located in the space for a
number of different support services.
Title/Role(s) of Responsible Persons:
Expected Date of
Dr. John Queally
Completion:
Administrator of Special Education and Pupil Personnel Services
12/20/2013
Evidence of Completion of the Corrective Action:
Visual inspection of updated sign will be completed by member of CPR team at an agreed
upon date with school district.
Description of Internal Monitoring Procedures:
Moving forward, any new signage relating to areas where support services are provided
within a school building will be cleared with Administrator of Special Education and Pupil
Personnel Services.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 55 Special education facilities and
classrooms
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 10/25/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
On or before January 10, 2014, the Department will visit Whitman-Hanson Regional High
School for onsite verification of the changes described by the district.
Progress Report Due Date(s):
01/10/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Whitman-Hanson CPR Corrective Action Plan
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
District: Whitman-Hanson Regional School District
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Ellen M. Stockdale, Assistant Superintendent of Teaching and Learning
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: June 1, 2015
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Rating: Partially Implemented
Structure
Department CPR Finding: A review of the documentation submitted by the district indicated that
current hours of ESL instruction ELLs receive are insufficient at all levels of English proficiency and
are, therefore, inconsistent with Department guidelines. Please see the “Transitional Guidance on
Identification, Assessment, Placement, and Reclassification of English Language Learners August
2013” as found on http://www.doe.mass.edu/ell/guidance_laws.html
Narrative Description of Corrective Action: Enrollment of English language Learners (ELLs) in the
Whitman Hanson Regional School District has decreased from 18 students district-wide to 4 students
who require ESL instruction, now enrolled in the district. Students have graduated, advanced into
FLEP, and moved out of the district. Currently two students are Level 1, one student is at Level 3 and
one student is at Level 4. The full-time ESL teacher is available to meet the hours of instruction in
FY15 as required per the Transitional Guidance on Identification, Assessment, Placement, and
Reclassification of English Language Learners August, 2013. Because the enrollment of ELLs
fluctuates throughout the school year, the Assistant Superintendent of Teaching and Learning will meet
regularly with the ESL teacher to monitor instructional hours and to modify the schedule as needed. If
the influx of students exceeds the capacity of the ESL teacher’s schedule, the District will work with
North River Collaborative’s ELL coordinator to assist in the expansion of services to identified
students.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Ellen Stockdale, Assistant
Corrective Action Activity: August 27, 2014
Superintendent of Teaching and Learning
through June, 2015
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Whitman-Hanson CPR Corrective Action Plan
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Evidence of Completion of the Corrective Action: The Assistant Superintendent of Teaching and
Learning and the ESL teacher will prepare, monitor, and maintain a schedule of services that meets the
required hours of ESL instruction. If enrollment and the need for ESL change, the schedule will be
modified to address those changes.
Description of Internal Monitoring Procedures: The Assistant Superintendent of Teaching and
Learning is the direct supervisor and evaluator of the District’s ESL teacher. Throughout the school
year, they will meet regularly to discuss and monitor ELL enrollment and ESL service delivery. The
hours of instruction will be monitored by the Assistant Supervision of Teaching and Learning. Ongoing
meetings will be scheduled with the full time district ESL instructor and the Assistant Supervision of
Teaching and Learning to identify any future needs and/or to adjust required hours. In addition, the
Assistant Superintendent of Teaching and Learning and the ESL teacher will schedule meetings with
building principals, assistant principals, curriculum coordinators, and counselors to ensure that service
delivery of ESL students is in alignment with the recommended hours of instruction for ELLs based on
ACCESS for ELLs results.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
Please complete district information for the 2014-15 school year in the attached spreadsheet labeled
ELL List by school for each ELL student in the district.
Progress Report Due Date(s): October 3, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Whitman-Hanson CPR Corrective Action Plan
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