MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Westfield
CPR Onsite Year: 2013-2014
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 03/06/2014.
Mandatory One-Year Compliance Date: 03/06/2015
Summary of Required Corrective Action Plans in this Report
Criterion
SE 2
Criterion Title
Required and optional assessments
SE 3A
Special requirements for students on the autism spectrum
SE 6
Determination of transition services
SE 8
IEP Team composition and attendance
SE 14
Review and revision of IEPs
SE 18A
IEP development and content
SE 18B
Determination of placement; provision of IEP to parent
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
SE 19
Criterion Title
Extended evaluation
SE 20
Least restrictive program selected
SE 24
SE 26
Notice to parent regarding proposal or refusal to initiate or
change the identification, evaluation, or educational
placement of the student or the provision of FAPE
Parent participation in meetings
SE 34
SE 55
Continuum of alternative services and placements
Special education facilities and classrooms
CR 10A
Student handbooks and codes of conduct
CR 25
Institutional self-evaluation
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Not Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 2 Required and optional assessments
Partially Implemented
Department CPR Findings:
A review of student records indicated that the district does not always conduct all
consented-to evaluations, including academic assessments such as Key Math, functional
behavior assessments and independent living skills evaluations. Student record review
also indicated that the district does not consistently provide educational assessments,
including a history of the student's educational progress in the general curriculum and
teacher assessment that addresses attention skills, participation behaviors,
communication skills, memory and social relations with groups, peers and adults.
Description of Corrective Action:
The district has taken the following steps to correct this partially implemented standard.
In December 2013, all special education supervisors and special education teachers were
trained in the process of referring a student for evaluation in all areas of suspected
disability. Prior to this, the district would assess only in speech and language, academics,
or psychological. Since then the practice is to evaluate in all areas the first time around.
The district will conduct an internal record review. The district will address all areas
identified during the CPR on-site review of student records to ensure FAPE.
Title/Role(s) of Responsible Persons:
Expected Date of
Patricia Byrnes, Adm. of SPED & SS, Special Ed Supervisors
Completion:
12/08/2014
Evidence of Completion of the Corrective Action:
*Submit evidence of training and results of internal record review. Documentation that
the district corrected all student files that were identified as non-compliant during the CPR
onsite.
Description of Internal Monitoring Procedures:
Supervisors will review monthly that all consented to evaluations were conducted. The
internal monitoring process will review on random sample of initial and re-evaluation
packets for students referred for evaluation to ensure all documents are included.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 2 Required and optional assessments
Corrective Action Plan Status: Approved
Status Date: 05/02/2014
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By June 23, 2014, provide a narrative description of the corrective actions taken for each
student identified in the Student Record Issues Worksheet and submit a copy of the
completed Educational Assessment Form B: Current Teacher Assessment and
accompanying N1 form and copies of the FBA and the Key Math evaluations with the N1
form.
By September 8, 2014, submit a narrative description of the district's revised procedures
related to assessing all areas of suspected disability and the completion of Educational
Assessment A and B, along with evidence of staff training on these procedures, which will
include but not be limited to a training agenda, signed attendance sheet and copies of the
materials presented.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
3
By December 8, 2014, following implementation of the revised procedures and training,
conduct an internal review of 5 student records per level (pre-k, elementary, middle, hs &
including out-of-district) where parental consent was received for initial or re-evaluations.
Submit a detailed analysis of the internal review, including the number of student records
reviewed at each level; the number of records that contained all completed evaluations
that parents consented to including functional behavior assessments and independent
living skills evaluations; comprehensive Educational Assessments A (a history of the
student's educational progress in the general curriculum); and B Current performance
(teacher assessment that addresses attention skills, participation behaviors,
communication skills, memory and social relations with groups, peers and adults). If noncompliance is identified, report the specific actions taken to correct each individual
student file identify and report the root cause(s) of the ongoing non-compliance and a
plan to remedy it. *Please note that when monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the record review; b) Date of the review; c) Name of
person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
06/23/2014
09/08/2014
12/08/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
4
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 3A Special requirements for students on the autism spectrum Partially Implemented
Department CPR Findings:
A review of student records indicated that, for students on the autism spectrum, IEP
Teams do not consider and specifically address the verbal and nonverbal communication
needs of the child; the need to develop social interaction skills and proficiencies; the
needs resulting from the child's unusual responses to sensory experiences; the needs
resulting from resistance to environmental change or change in daily routines; the needs
resulting from engagement in repetitive activities and stereotyped movements; the need
for any positive behavioral interventions, strategies, and supports to address any
behavioral difficulties resulting from autism spectrum disorder; and other needs resulting
from the child's disability that impact progress in the general curriculum, including social
and emotional development. Interviews also indicated that the district has not developed
a procedure for Team Chairpersons to follow when an evaluation indicates that a child has
a disability on the autism spectrum, nor are special education staff familiar with the
specific IEP development requirements for students on the autism spectrum.
Description of Corrective Action:
Training occurred August 22, 2013 and December 18, 2013, on the Autism Checklist for
students on the Spectrum with Special Education Supervisors and Teachers. IEP's are
adding this information onto IEP 8 - additional information page for initial and 3 year
reevaluations.
Title/Role(s) of Responsible Persons:
Expected Date of
Patricia Byrnes, Adm. of SPED and SS, Special Education
Completion:
Supervisors
12/08/2014
Evidence of Completion of the Corrective Action:
*Special education supervisors agendas
*Copies of Autism Spectrum Disorder Form
*Updated Policy and Procedure Manuals in place by 09/01/2014
Description of Internal Monitoring Procedures:
Record sampling and/or reviews of initial and/or three year re-evaluation IEPs
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 3A Special requirements for students
on the autism spectrum
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 05/02/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By June 23, 2014, provide a narrative description of the corrective actions taken for the
two students identified with autism on the Student Record Issues Worksheet. Submit a
revised or amended IEP that includes social emotional goals and documentation that the
IEP Team considered and addressed any IEP goals related to the 7 required areas of
autism: The verbal and nonverbal communication needs of the child; the need to develop
social interaction skills and proficiencies; the needs resulting from the child's unusual
responses to sensory experiences; the needs resulting from resistance to environmental
change or change in daily routines; the needs resulting from engagement in repetitive
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
5
activities and stereotyped movements; the need for any positive behavioral interventions,
strategies, and supports to address any behavioral difficulties resulting from autism
spectrum disorder; and other needs resulting from the child's disability that impact
progress in the general curriculum, including social and emotional development. Submit
an N1 form evidencing that the Team was convened and parents were notified of the
district’s recently proposed actions.
By September 8, 2014, submit a narrative description of the newly developed district wide
procedure that ensure that staff have considered and documented the seven required
areas for students on the autism spectrum. Submit evidence (training materials, signed
attendance sheets, agendas) that training has been provided.
By December 8, 2014, following implementation of the revised procedures and training,
conduct an internal review of students on the autism spectrum. Choose a minimum of five
student records per level (pre-k, elementary, middle, hs & including out-of-district).
Submit a detailed analysis of the internal review, including the number of student records
reviewed at each level; the number of records of students that contain documentation
that IEP Teams have considered and specifically addressed: the verbal and nonverbal
communication needs of the child; the need to develop social interaction skills and
proficiencies; the needs resulting from the child's unusual responses to sensory
experiences; the needs resulting from resistance to environmental change or change in
daily routines; the needs resulting from engagement in repetitive activities and
stereotyped movements; the need for any positive behavioral interventions, strategies,
and supports to address any behavioral difficulties resulting from autism spectrum
disorder; and other needs resulting from the child's disability that impact progress in the
general curriculum, including social and emotional development. If non-compliance is
identified, report the specific actions taken to correct each individual student file, identify
and report the root cause(s) of the ongoing non-compliance and a plan to remedy it.
*Please note that when monitoring the district must maintain the following documentation
and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of person(s) who
conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
06/23/2014
09/08/2014
12/08/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
6
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 6 Determination of transition services
Partially Implemented
Department CPR Findings:
A review of student records indicated that IEP Teams do not document the discussion of
student transition needs annually. Student records demonstrated that transition plans are
consistently incomplete, generic, and/or do not include how students can be prepared
both academically and functionally to transition to post-school activities.
Description of Corrective Action:
Westfield Public Schools Special Education Program Coordinator is currently training
teachers from the middle school and high school on a monthly basis until the end of the
school year that will include how students can be prepared both academically and
functionally to transition to post-school activities
Conduct internal record review
Title/Role(s) of Responsible Persons:
Patricia Byrnes, Adm. of SPED & SS. Special Education
Supervisors
Evidence of Completion of the Corrective Action:
*Training of staff members
*Team meeting notes of discussion
*Meeting attendance sheets
*Submission of 3-5 transition plans
Description of Internal Monitoring Procedures:
Record sampling and/or reviews of annual IEPs.
Expected Date of
Completion:
12/08/2014
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 6 Determination of transition services
Corrective Action Plan Status: Approved
Status Date: 05/02/2014
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By June 23, 2014, provide a narrative description of the corrective actions taken for the
one student identified on the Student Record Issues Worksheet. Submit both a copy of
the developed transition plan and the N1 form.
By September 8, 2014, submit procedures for developing appropriate transition plans.
Submit documentation (training materials, signed attendance sheets, agendas) that
training on the was provided for special education staff who work with students ages 14
and older to ensure that Transition Planning Form are developed annual and that all
required areas are completed.
By December 8, 2014, following implementation of the revised procedures and training,
conduct an internal review of students ages 14 and older. Submit a detailed analysis of
the internal review, including the number of student records reviewed and the number of
records that contain completed transition plans that have been developed annually, If
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
7
non-compliance is identified, report the specific actions taken to correct each individual
student file, identify and report the root cause(s) of the ongoing non-compliance and a
plan to remedy it. *Please note that when monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the record review; b) Date of the review; c) Name of
person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
06/23/2014
09/08/2014
12/08/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
8
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 8 IEP Team composition and attendance
Partially Implemented
Department CPR Findings:
Interviews indicated that special education teachers who chair annual reviews do not have
the authority to commit the resources of the district or make programmatic decisions.
Description of Corrective Action:
The Administrator of Special Education and Special Education Supervisors will provide
training for Team Chair people designating authority to commit resources as evidenced by
a signed participant attendance sheet and agenda of training.
Title/Role(s) of Responsible Persons:
Expected Date of
Patricia Byrnes, Adm. of SPED & SS, Special Education
Completion:
Supervisors, Principals
12/08/2014
Evidence of Completion of the Corrective Action:
*Training of staff in running an IEP team meeting to discuss with their Special Education
Supervisor any possible budgetary impact.
*Written Statement of assurance for special education teachers who chair annual reviews
Description of Internal Monitoring Procedures:
The Administrator of Special Education and Special Education Supervisors will oversee the
process for compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 8 IEP Team composition and
attendance
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 05/02/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By September 8, 2014, provide documentation that training was conducted for all special
education staff who chair meetings ensuring that they have the authority to commit the
resources of the district (and who may act as the Chairperson). Submit a signed
attendance sheet and agenda.
Progress Report Due Date(s):
09/08/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
9
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 14 Review and revision of IEPs
Partially Implemented
Department CPR Findings:
Student record review and interviews indicated that the district does not always develop a
new IEP on or before the anniversary date of the current IEP. A review of records also
indicated that amendments are used to change placements to more restrictive settings.
Description of Corrective Action:
The district will conduct training on timelines and then do a tracking of data by school.
Title/Role(s) of Responsible Persons:
Expected Date of
Patricia Byrnes, Adm. of SPED & SS, Special Education
Completion:
Supervisors
12/08/2014
Evidence of Completion of the Corrective Action:
Submit Results of Tracking of report by school.
IEP timelines will be monitored by the Special Education supervisors to assure that annual
reviews are held in accordance with the regulations
Description of Internal Monitoring Procedures:
*Administrator will track Monthly and share monthly with special education supervisors
who will intern share with building special education teachers.
*Amendments will be monitored by the Administrator to assure that they are not being
used as a change to a more restricted setting.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 14 Review and revision of IEPs
Corrective Action Plan Status: Approved
Status Date: 05/02/2014
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By September 8, 2014, submit documentation (agendas, signed attendance sheets) that
training was conducted to ensure that IEPs are developed annually, on or before the
anniversary date of the IEP. Submit documentation that additional training was provided
to staff on the proper use of amendments to ensure that the districts past practice of
using amendments to change placements to more restrictive settings has been
discontinued.
By December 8, 2014, following implementation of revised procedures and training, the
district will conduct two internal reviews. First, review each schools monthly tracking data
and report the number of annual Team meetings convened between September through
November 2014, and the number of those Team meetings that evidenced that IEPs were
developed on or before the expiration of the current IEP.
Secondly, conduct an internal review of proposed IEP amendments from September
through November and report the number reviewed by each level and the number of
amendments that were used appropriately. Report, if any, the number of any
amendments that were used to change placements to more restrictive settings.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
10
If non-compliance is identified for the two internal reviews listed above, report the specific
actions taken to correct each individual student file, identify and report the root cause(s)
of the ongoing non-compliance and a plan to remedy it. *Please note that when
monitoring the district must maintain the following documentation and make it available
to the Department upon request: a) List of student names and grade levels for the record
review; b) Date of the review; c) Name of person(s) who conducted the review, their
roles(s), and their signature(s).
Progress Report Due Date(s):
09/08/2014
12/08/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
11
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18A IEP development and content
Partially Implemented
Department CPR Findings:
A review of student records indicated that when a student is identified with a disability on
the autism spectrum, IEP Teams do not consider and specifically address the skills and
proficiencies needed to avoid and respond to bullying, harassment, or teasing. The district
uses a generic statement in the Additional Information section of the IEP for all eligible
students, which is not based either on individual student needs or disability-related needs
as required.
Description of Corrective Action:
The district training occurred on August 22, 2013 and December 18, 2013, on the Autism
Checklist for students on the Spectrum with Special education Supervisors and teachers.
Team chairperson will address bullying in the N1 letter.
Title/Role(s) of Responsible Persons:
Expected Date of
Patricia Byrnes, Adm. of SPED & SS, Special Education
Completion:
Supervisors
12/08/2014
Evidence of Completion of the Corrective Action:
*Agenda's on the Autism Spectrum Disorder Form
*All IEP's will address the impact of bullying and either provide steps to provide children
with the tools necessary, or document that it was discussed and the team does not feel at
this time the child is a target for bullying
Description of Internal Monitoring Procedures:
The internal monitoring process will consist of record review of the N1 letter for
documentation of bullying discussion and evidence of the discussion in the IEP.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18A IEP development and content
Corrective Action Plan Status: Approved
Status Date: 04/23/2014
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By June , 2014, provide a narrative description of the corrective actions taken for the
student identified in the Student Record Issues Worksheet. Submit a copy of the students'
revised or amended IEP, documenting that the district addressed the skills and
proficiencies needed to avoid and respond to bullying, harassment, or teasing and a
completed N1 notice of school district proposed action that was sent to the parents.
By September 8, 2014, submit documentation (agendas, signed attendance sheets) that
training was provided to special education staff to ensure that whenever an IEP Team
evaluation indicates that a student's disability affects social skills development, or when
the student's disability makes him or her vulnerable to bullying, harassment, or teasing,
the IEP addresses the skills and proficiencies needed to avoid and respond to bullying,
harassment, or teasing.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
12
By December 8, 2014, following implementation of revised procedures and training,
conduct an internal record review of a minimum of 5 student records from each level
(elementary, middle & hs). Report the number of student records reviewed, the number
that contained evaluation reports that indicated the student's disability affects social skills
development, or when the student's disability makes him or her vulnerable to bullying,
harassment, or teasing, and the number of those records whose IEPs addressed the skills
and proficiencies needed to avoid and respond to bullying, harassment, or teasing. If noncompliance is identified, report the specific actions taken to correct each individual
student file, identify and report the root cause(s) of the ongoing non-compliance and a
plan to remedy it. *Please note that when monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the record review; b) Date of the review; c) Name of
person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
06/23/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
13
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18B Determination of placement; provision of IEP to parent
Partially Implemented
Department CPR Findings:
A review of student records at the middle school level indicated that proposed IEPs,
placements and Notices of Proposed School District Action (N1s) are not provided to
parents immediately following the development of the IEP. In addition, consented-to IEPs
and placements for students who currently attend the district's two unapproved day
programs reflect that these students are in substantially separate programs.
Description of Corrective Action:
Following all IEP meetings and parent receipt of meeting summary at the end of the
meeting, proposed IEP and proposed placement along with the required notice will be
provided to parents within two weeks of meeting date.
The District will apply for approval of the two day programs as required by DESE.
Title/Role(s) of Responsible Persons:
Expected Date of
Patricia Byrnes, Adm. of SPED & SS, Special Education
Completion:
Supervisors
12/08/2014
Evidence of Completion of the Corrective Action:
Procedures on provision of IEP to parent.
Procedures on IEP process timelines.
*Training session documented by copy of the agenda, training materials and attendance
sheet.
*Evidence of change in practice: IEP will be provided to parents within two weeks of
meeting date.
*Summary of internal monitoring review.
*Approval to use day program from DESE
Description of Internal Monitoring Procedures:
* The District will conduct an administrative review of 6 student records to ensure
noncompliance has been corrected.
*Annual submission to operate a day program within the district.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18B Determination of placement;
provision of IEP to parent
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 05/02/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By September 8, 2014, submit documentation (agendas, signed attendance sheets) that
training was provided to special education staff to ensure that proposed IEPs, placements
and Notices of Proposed School District Action (N1s) are provided to parents immediately
following the development of the IEP.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
14
By December 8, 2014, following implementation of revised procedures and training,
conduct an internal record review of a minimum of 5 student records from each level (pre
school, elementary, middle & hs). Report the number of student records reviewed from
each level and the number of records in which IEPs and Placements were proposed to
parents immediately following the Team meeting. If non-compliance is identified, report
the specific actions taken to correct each individual student file, identify and report the
root cause(s) of the ongoing non-compliance and a plan to remedy it. *Please note that
when monitoring the district must maintain the following documentation and make it
available to the Department upon request: a) List of student names and grade levels for
the record review; b) Date of the review; c) Name of person(s) who conducted the
review, their roles(s), and their signature(s).
Progress Report Due Date(s):
09/08/2014
12/08/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
15
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 19 Extended evaluation
Partially Implemented
Department CPR Findings:
A review of student records and interviews indicated that the district does not
appropriately use the extended evaluation process as follows: 1) the district does not
complete all consented-to assessments proposed for extended evaluations; 2) the district
uses the extended evaluation process rather than initially proposing to assess the student
in all areas of the suspected disability; 3) the district does not use the extended
evaluation consent form when proposing additional assessments, but instead issues a
second evaluation consent form.
Description of Corrective Action:
The district will review SAT procedures for each building-- supervisors are working with
building principals to streamline their Student Assistant Teams to address all areas of
concern.
The district will conduct training to staff on the proper use and requirements for extended
evaluation-- in all areas of the suspected disability and that a second evaluation consent
form is not used.
A review of records on conducting an evaluation of all consented to extended evaluations
are completed.
Title/Role(s) of Responsible Persons:
Expected Date of
Patricia Byrnes, Adm. of SPED & SS, Special Education
Completion:
Supervisors, Principals
12/08/2014
Evidence of Completion of the Corrective Action:
*Training on Extended evaluations by special education supervisors -- submission of
agendas
* Review of extended evaluation consent forms.
Description of Internal Monitoring Procedures:
The internal monitoring process will consist of a quarterly review of files to review
compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 19 Extended evaluation
Corrective Action Plan Status: Approved
Status Date: 05/02/2014
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By September 8, 2014, submit documentation (agendas, signed attendance sheets) that
training was provided to special education staff on the appropriate use and requirements
of the extended evaluation process and on the student assistant team process to ensure
that evaluations are proposed in all areas of suspected disability initially. See also the
required progress reports for SE 34.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
16
By December 8, 2014, following implementation of revised procedures and training,
conduct an internal review of those students who required extended evaluations. Report
the number of extended evaluations conducted at each school. Report the number that
contained evaluation reports for all of the extended evaluations proposed to parents and
the number of records that evidenced that the extended evaluation process was used
appropriately. If any non-compliance is identified, report the specific actions taken to
correct each individual student file, identify and report the root cause(s) of the ongoing
non-compliance and a plan to remedy it. See also the required progress reports for SE 34.
*Please note that when monitoring the district must maintain the following documentation
and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of person(s) who
conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
09/08/2014
12/08/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
17
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 20 Least restrictive program selected
Partially Implemented
Department CPR Findings:
Student records indicated that IEP Teams do not consistently explain why the removal of
a student from the general education classroom is critical to the student's program or
provide the basis for its conclusion that education of the student in a less restrictive
environment, with the use of supplementary aids and services, could not be achieved
satisfactorily.
Description of Corrective Action:
The Administrator of Special Education will meet with special education supervisors to
provide training to staff to review least restrictive environment and completion of the
Non-participation Justification statement as outlined in the regulations.
Title/Role(s) of Responsible Persons:
Expected Date of
Patricia Byrnes, Adm. of SPED & SS, Special Education
Completion:
Supervisors, Special Education staff
12/08/2014
Evidence of Completion of the Corrective Action:
*Training by Special Education Supervisors to their staff with signed participant
attendance sheets.
Description of Internal Monitoring Procedures:
The district will do an internal review of records on IEP 6 for each level.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 20 Least restrictive program selected
Corrective Action Plan Status: Approved
Status Date: 05/02/2014
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By September 8, 2014, submit documentation (agendas, signed attendance sheets) that
training was provided to special education staff on the required elements of IEP nonparticipation justification statements to ensure that staff explain why the removal of a
student from the general education classroom is critical to the student's program or
provide the basis for its conclusion that education of the student in a less restrictive
environment, with the use of supplementary aids and services, could not be achieved
satisfactorily.
By December 8, 2014, following implementation of revised procedures and training,
conduct an internal review of IEPs from all levels (elementary, middle school, high school)
that were developed from September through November Report the number IEPS
reviewed at each level and the number of IEPS that contained comprehensive nonparticipation justification statements at each level. If any non-compliance is identified,
report the specific actions taken to correct each individual student file, identify and report
the root cause(s) of the ongoing non-compliance and a plan to remedy it. *Please note
that when monitoring the district must maintain the following documentation and make it
available to the Department upon request: a) List of student names and grade levels for
the record review; b) Date of the review; c) Name of person(s) who conducted the
review, their roles(s), and their signature(s).
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
18
Progress Report Due Date(s):
09/08/2014
12/08/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
19
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 24 Notice to parent regarding proposal or refusal to initiate or Partially Implemented
change the identification, evaluation, or educational placement of
the student or the provision of FAPE
Department CPR Findings:
A review of student records indicated that at the high school level, Notices of Proposed
School District Action (N1) do not consistently include a description of the evaluation
procedures, tests, records, or reports used as the basis for the school district's decisions.
Description of Corrective Action:
The district provided professional development training for TEAM Chairpersons and special
education teachers on December 18 & 19, 2013 on how to write N1s that included a
description of the evaluation procedures, tests, records, or reports used as the basis for
the school district's decision.
Title/Role(s) of Responsible Persons:
Expected Date of
Patricia Byrnes, Adm. of SPED & SS, Special Education
Completion:
Supervisors
12/08/2014
Evidence of Completion of the Corrective Action:
*Submit sample of N1 from each grade level for initial or three year re-evaluations.
Description of Internal Monitoring Procedures:
The district will monitor the completion of the Notice of Proposed School District Action
(N1).
The Administrator will randomly check IEPs monthly to determine compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 24 Notice to parent regarding
proposal or refusal to initiate or change
the identification, evaluation, or
educational placement of the student or
the provision of FAPE
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 05/02/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s): By September 8, 2014, submit
documentation (agendas, signed attendance sheets) that training was provided to special
education staff on Notices of Proposed School District Action (N1) and the requirement to
include a description of the evaluation procedures, tests, records, or reports used as the
basis for the school district's decisions.
By December 8, 2014, following implementation staff training, conducts an internal
review student records of IEPs from all levels (elementary, middle school, high school).
Report the number of records reviewed from each level, and the number of records that
contained comprehensive N1 notices that specifically included a description of the
evaluation procedures, tests, records, or reports used as the basis for the school district's
decisions. If any non-compliance is identified, report the specific actions taken to correct
each individual student file, identify and report the root cause(s) of the ongoing noncompliance and a plan to remedy it. *Please note that when monitoring the district must
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
20
maintain the following documentation and make it available to the Department upon
request: a) List of student names and grade levels for the record review; b) Date of the
review; c) Name of person(s) who conducted the review, their roles(s), and their
signature(s).
Progress Report Due Date(s):
09/08/2014
12/08/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
21
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic: SE 26 Parent participation in meetings
CPR Rating:
Partially Implemented
Department CPR Findings: A review of student records and interviews indicated that
when neither parent can attend the IEP meeting, the district does not document its
attempts to obtain parental participation or use other methods to ensure parent
participation, including individual or conference telephone calls or video conferencing.
Description of Corrective Action: Develop procedures that staff will follow when
parents are unable to attend IEP meetings. Training will occur for all special education
supervisors and special education teachers on how to document their attempts to
facilitate or obtain the parents' participation in IEP Team meetings.
Title/Role(s) of Responsible Persons:
Expected Date of
Patricia Byrnes, Adm. of SPED & SS, Special Education
Completion:
Supervisors
12/08/2014
Evidence of Completion of the Corrective Action:
*Submit updated procedures.
*Submit evidence of training on the above procedures.
Description of Internal Monitoring Procedures:
Out of 5 records from each level - where parents didn't attend, of review of IEP 8 on the
eSped program.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 26 Parent participation in meetings
Corrective Action Plan Status: Approved
Status Date: 05/02/2014
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By September 8, 2014, submit
documentation (agendas, signed attendance sheets) that training was provided to special
education staff on the documentation of the district’s efforts to obtain parent participation
through alternative means including individual or conference telephone calls or video
conferencing.
By December 8, 2014, following implementation of staff training, conduct an internal
review student records of Team meetings from all levels (elementary, middle school, high
school). Report the number of records whose parents were not present for Team
meetings and the number of those records that documented that the district attempted to
obtain their participation through an alternative means (individual or conference
telephone calls or video conferencing). If any non-compliance is identified, report the
specific actions taken to correct each individual student file, identify and report the root
cause(s) of the ongoing non-compliance and a plan to remedy it. *Please note that when
monitoring the district must maintain the following documentation and make it available
to the Department upon request: a) List of student names and grade levels for the record
review; b) Date of the review; c) Name of person(s) who conducted the review, their
roles(s), and their signature(s).
Progress Report Due Date(s):
09/08/2014
12/08/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
22
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 34 Continuum of alternative services and placements
Not Implemented
Department CPR Findings:
A review of student records and interviews indicated that the district is currently operating
two unapproved day programs. Eligible students in grades K-12 with emotional and
behavioral needs are placed in a program located in a separate building, where they have
no access to grade-level or non-disabled peers. In addition, the district relocated its
Eastern Mountain Transition Program for students aged 18-22 to Western Mass Hospital, a
non-school based location. The district has not applied for or received approval from the
Department of Elementary and Secondary Education for these two programs
Description of Corrective Action:
The district will complete the required day school approval program by September 8,
2014.
Title/Role(s) of Responsible Persons:
Expected Date of
Patricia Byrnes, Adm. of SPED & SS, Special Education
Completion:
Supervisors, Program Coordinator
12/08/2014
Evidence of Completion of the Corrective Action:
*Completion and submission of day program application(s).
Description of Internal Monitoring Procedures:
The district will renew annual the day program application for submission to DESE.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 34 Continuum of alternative services
and placements
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 05/02/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By June 23, 2014, submit documentation that the district has completed applications for
its two unapproved day schools: the Russell Road program for students with emotional
needs K-12 and the East Mountain Transition Program for students aged 18-22 to ensure
the district's compliance for the start of the 2014-2015 school year.
Progress Report Due Date(s):
06/23/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
23
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 55 Special education facilities and classrooms
Partially Implemented
Department CPR Findings:
Facilities observation at the Highland Elementary School demonstrated that occupational
and physical therapies are conducted in the library when other students are present,
resulting in loss of privacy and stigmatization.
Description of Corrective Action:
The Administrator of Special education will coordinate with the building administrator to
ensure that Occupational Therapy services and Physical Therapy services are not
conducted in the library.
1) Relocate the OT and PT therapists from the Library
Title/Role(s) of Responsible Persons:
Expected Date of
Patricia Byrnes, Adm. of SPED & SS, Special Education
Completion:
Supervisors, Highland Principal
12/08/2014
Evidence of Completion of the Corrective Action:
*The district will submit a written statement of assurance.
*A copy of the building revised floor plan will be submitted.
Description of Internal Monitoring Procedures:
The Administrator of Special Education and the Highland Elementary School Principal will
be responsible for scheduling and room assignments on an annual basis.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 55 Special education facilities and
classrooms
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 05/02/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By June 23, 2014, submit a description of Highland Elementary Schools proposed plan to
ensure that occupational and physical therapies will cease being conducted in the library
at the start of the 2014-1015 school year. In addition, please submit at statement of
assurance from the principal and the administrator of special education.
By December 8, 2014, a site visit from DESE will confirm these corrective actions.
Progress Report Due Date(s):
06/23/2014
12/08/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
24
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10A Student handbooks and codes of conduct
Partially Implemented
Department CPR Findings:
Document review indicated that the district does not have a code of conduct for staff. In
addition, document review demonstrated that the high school student handbook does not
contain disciplinary procedures for students not yet eligible for special education.
Description of Corrective Action:
Employee Staff Handbook will be developed to include consistent employee practices and
a code of conduct for teachers/staff.
All student handbooks will be revised to contain disciplinary procedures for students not
yet eligible for special education.
These revisions will go into effect in the printing of documents for the beginning of the
2014-15 school year and will be posted on the district and school websites.
Title/Role(s) of Responsible Persons:
Expected Date of
Director of HR, All Principals, Director of SPED, Director of
Completion:
Accountability
09/08/2014
Evidence of Completion of the Corrective Action:
Submitted staff and student handbooks
Description of Internal Monitoring Procedures:
Annual review and revision of staff and student handbooks
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 10A Student handbooks and codes of
conduct
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 05/02/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By September 8, 2014 submit the districts newly developed code of conduct for staff and
a narrative description of how the district has informed staff of the required elements.
Also submit a 2014-2015 high school student handbook that includes disciplinary
procedures for students not yet eligible for special education and verification that the
revised handbook has been updated on the high schools website.
Progress Report Due Date(s):
09/08/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
25
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 25 Institutional self-evaluation
Partially Implemented
Department CPR Findings:
A review of documents and interviews confirmed that the district does not annually
conduct an institutional self-evaluation to ensure that all students have equal access to all
programs, including athletics and other extracurricular activities.
Description of Corrective Action:
Develop an institutional self-evaluation protocol focused on civil rights criterion to ensure
that all students, regardless of race, color, sex, gender identity, religion, national origin
limited English proficiency, sexual orientation, disability, or housing status, have equal
access to all programs, including athletics and other extracurricular activities
Title/Role(s) of Responsible Persons:
Expected Date of
Director Human Resources
Completion:
09/08/2014
Evidence of Completion of the Corrective Action:
Designed template self-evaluation protocol focused civil rights criterion.
Records of institutional self-evaluation.
Description of Internal Monitoring Procedures:
The District will conduct an annual institutional self-evaluation using the designed
template and developed protocols. Results of the institutional self-evaluation will be
analyzed to determine policies and procedures related to accessibility and equal access for
all students, annually.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 25 Institutional self-evaluation
Corrective Action Plan Status: Approved
Status Date: 05/02/2014
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By September 9, 2014, report the districts civil rights institutional evaluation results to
ensure that all students have equal access to all programs, including athletics and other
extracurricular activities.
Progress Report Due Date(s):
09/08/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
26
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
District: Westfield Public Schools
Corrective Action Plan Review
Program Area: English Learner Education
Prepared by: Denise Ruszala/Director of Assessment & Accountability
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: June 17, 2015
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Rating: Partially Implemented
Structure
Department CPR Finding: Document review and interviews indicated that ELL students at
proficiency level two receive 30-45 minutes of direct ESL instruction per day and level three students
receive only 30 minutes of direct ESL instruction at the district’s elementary schools. Middle school
ELLs at proficiency levels one and two receive only 84 minutes of ESL instruction per day. Current
hours of ESL instruction provided to level two and level three students at the district’s elementary
schools, and level one and two students at the district’s middle schools are insufficient and, therefore,
inconsistent with Department guidelines. Please see the “Transitional Guidance on Identification,
Assessment, Placement, and Reclassification of English Language Learners August 2013” as found on
http://www.doe.mass.edu/ell/guidance_laws.html.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
27
Narrative Description of Corrective Action:
ELE 5: Elementary Level ELE Program Placement Structure Corrective Action Plan:
Westfield’s ELE Program at the elementary level is held at Highland Elementary School. The program
has shown great success over the past two years. For the second year in a row the performance of the
ELL subgroup exceeded their yearly CPI (Cumulative Progress and Performance Index) accountability
targets as defined by the accountability waiver.
1. June 2014 – July 2014: Director of Assessment & Accountability met with the Principal,
James Kane of Highland Elementary School to review the ELE Program Placement and
Structure at the Elementary Level and to evaluate instructional minutes for ELL students.
School accountability data and student assessment data was reviewed to determine ELL
student placements. Student schedules were created based on 2014 ACCESS and Preliminary
ELA MCAS data, as well as teacher recommendation.
2. ELL students at proficiency levels 1-3 are scheduled into a Tier I - 90 minute Literacy Block
taught by a certified ESL teacher to receive CORE Literacy instruction. Additional, ESL
English language development will be scheduled into Tier II instruction where ELL students
will receive an additional 60- 75 minutes of ESL instruction taught by a certified ESL teacher.
3. All ELL students are scheduled into Imagine Learning for 30 minutes per day as additional
instruction in English language development.
Title/Role of Person(s) Responsible for
Implementation: Director of Assessment &
Accountability and Principal of Highland School
Expected Date of Completion for Each
Corrective Action Activity:
2014-2015 Master School Schedule: August
2014 Complete
Student Schedules: End September 2014
Evidence of Completion of the Corrective Action: 2014-2015 Master School Schedule, Highland’s
past two years (2012-13) and (2013-14) Accountability Data, and Student Schedules
Description of Internal Monitoring Procedures:
ELE Program Placement & Structure:
1. The Office of Assessment & Accountability will continue to meet monthly with Principal,
Kane and ELL Coach at Highland Elementary School to monitor the program placement and
instructional schedules of ELLs to be certain they remain consistent with Department
guidelines as indicated in the “Transitional Guidance on Identification, Assessment,
Placement, and Reclassification of English Language Learners August 2013.
2. The District Office will collect student schedules of ELL students at proficiency levels 1-3 to
monitor program placement and instructional minutes.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
Please complete district information in the attached spreadsheet labeled ELL List by school for each
ELL student in the district, by January 15, 2015.
Progress Report Due Date(s): January 15, 2015
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
28
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Rating: Partially Implemented
Structure
Department CPR Finding: Document review and interviews indicated that ELL students at
proficiency level two receive 30-45 minutes of direct ESL instruction per day and level three students
receive only 30 minutes of direct ESL instruction at the district’s elementary schools. Middle school
ELLs at proficiency levels one and two receive only 84 minutes of ESL instruction per day. Current
hours of ESL instruction provided to level two and level three students at the district’s elementary
schools, and level one and two students at the district’s middle schools are insufficient and, therefore,
inconsistent with Department guidelines. Please see the “Transitional Guidance on Identification,
Assessment, Placement, and Reclassification of English Language Learners August 2013” as found on
http://www.doe.mass.edu/ell/guidance_laws.html.
Narrative Description of Corrective Action:
ELE 5: Middle School Level: ELE Program Placement Structure Corrective Action Plan:
Westfield’s ELE Program at the middle school level is held at South Middle School.
4. October 2013 – June 2014: Principal Dennis Duquette began collaborating with DSAC and
established a Leadership Team to begin the process of instructional improvement.
5. April 2014 – June 2014: Educational Consultant Lyn Ward Healy worked with the Leadership
Team to develop a new instructional schedule.
6. May 2014 – June 2014: Educational Consultant Eunice Taylor worked with all staff members
to provide training in instructional practices for block scheduling.
7. June 2014 – Principal and staff created master schedule for longer instructional blocks.
8. June 2014 – July 2014: Director of Assessment & Accountability met with the Principal,
Dennis Duquette of South Middle School to review the ELE Program Placement and Structure
at the Elementary Level and to evaluate instructional minutes for ELL students. School
accountability data and student assessment data was reviewed to determine ELL student
placements. Student schedules were created based on 2014 ACCESS and Preliminary ELA
MCAS data, as well as teacher recommendation.
9. ELL students at proficiency levels 1-2 are scheduled into a total of 150 - 160 minutes of ESL
instruction taught by a certified ESL teacher. (One (75-85) minute block of ESL Literacy and
an addition 75 minute block of ESL Academic Support.
Title/Role of Person(s) Responsible for
Implementation: Director of Assessment &
Accountability and Principal, Dennis Duquette of
South Middle School
Expected Date of Completion for Each
Corrective Action Activity:
2014-2015 Master School Schedule and
Meeting Dates/Agendas: August 2014
Complete
Student Schedules: End September 2014
Evidence of Completion of the Corrective Action: 2014-2015 Master School Schedule, Meeting
Dates and Agendas, Student Schedules
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
29
Description of Internal Monitoring Procedures:
ELE Program Placement & Structure:
 The Office of Assessment & Accountability will continue to meet monthly with Principal,
Dennis Duquette at South Middle School to monitor the program placement and instructional
schedules of ELLs to be certain they remain consistent with Department guidelines as
indicated in the “Transitional Guidance on Identification, Assessment, Placement, and
Reclassification of English Language Learners August 2013.

The District Office will collect student schedules of ELL students to monitor program
placement and instructional minutes.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
The district indicates in the proposed CAP that ELL students at proficiency levels 1-2 are scheduled
into a total of 150 - 160 minutes of ESL instruction at the district’s middle schools and 75-85 minutes
of this time is dedicated to teach ESL Literacy and 75 minutes to provide academic support. The
district should note that academic tutoring cannot be a substitute for direct ESL instruction that is
intended to promote second language acquisition and English language proficiency.
Department Order of Corrective Action: See elements of Progress Reports
Required Elements of Progress Report(s):
1) Please provide a detailed plan that shows that the district is providing sufficient ESL
instruction to ELL students at the district’s middle schools based on the Department's
Transitional Guidance on Identification, Assessment, Placement, and Reclassification of
English Language Learners found at http://www.doe.mass.edu/ell/TransitionalGuidance.pdf
by January 15, 2015.
2) Please complete district information in the attached spreadsheet labeled ELL List by school for
each ELL student in the district by January 15, 2015.
Progress Report Due Date(s): January 15, 2015
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Structure
Department CPR Finding:
Rating: Partially Implemented
Document review and interviews indicated that the district does not have an ESL curriculum used for
direct ESL instruction or a plan to develop one that is aligned to the Massachusetts Curriculum
Frameworks and the WIDA ELD Standards. See the Department’s WIDA English Language
Development Standards Implementation Guide (Part I) at http://www.doe.mass.edu/ell/wida/Guidancep1.pdf
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
30
Narrative Description of Corrective Action:
ESL Curriculum Development Action Plan:
1. September 2014: District will develop an ESL Curriculum Committee with teacher
representatives at each level – elementary, middle school and high school.
2. September – June 2014: The ESL Curriculum Committee will meet monthly to develop a
district ESL Curriculum with the goal to have the curriculum completed in June 2015.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Assessment &
Corrective Action Activity: June 2015
Accountability, ELL Coach and ESL Teachers
Evidence of Completion of the Corrective Action: Westfield Public School District ESL Curriculum
and Monthly Meeting Agendas
Description of Internal Monitoring Procedures: Director of Assessment & Accountability will meet
regularly with the ESL Curriculum Committee and participate in the development of the ESL
Curriculum.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
Please submit information such as WIDA training opportunities for the district staff, responsible
district staff, meeting dates, minutes and signing sheets, timelines for implementation and completed
parts of the curriculum to show evidence that the curriculum work is in progress in the district by
January 15, 2015.
Progress Report Due Date(s): January 15, 2015
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10 Parent Notification
Rating: Partially Implemented
Department CPR Finding:
A review of student records and interviews indicated that the district’s annual notice to parents does
not contain all required elements, specifically the reasons for identification of the student as an
English Language Learner, the parent’s right to decline programming, and specific exit
requirements..
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
31
Narrative Description of Corrective Action:
1. May 2014- June 2014: The District adopted the DESE’s model of the Parent Notification
Form in Appendix C of the Transitional Guidance on Identification, and Reclassification of
English Language Learners, August 2013. The letter will be translated into Nepalese, Spanish,
and Russian reflective of the major languages of the district ELLs.
2. June 30, 2014: Initial/Annual Parent Notification of English Language Education (ELE) and
Title III Program Placement Letters were mailed to all incoming new students (Initial
Notification) and ELL students in Grades 1-11 presently in the program (Annual Notification)
using the new form letter. A copy of the district Opt-Out Letter was sent with letters.
3. July 2014 – Beyond: All Initial/Annual Parent Notification will be completed using the new
forms within the recommended timeline as indicated in the Transitional Guidance on
Identification, and Reclassification of English Language Learners, August 2013 on page 5.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Assessment &
Corrective Action Activity:
Accountability – ELL Program
July 2014 Completed
Evidence of Completion of the Corrective Action: Parent Notification Form in English and translated
languages
Description of Internal Monitoring Procedures: Director of Assessment & Accountability &
Principals: District Tracking: - ELL Student Lists
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
Provide a description of the monitoring process to ensure continued compliance, including periodic
reviews and the role of the designated person responsible, by January 15, 2015.
Report the results of an ELL student record review to ensure that all parents of such students received an
appropriately translated initial or annual Parent Notification Letter, along with the district’s Opt Out
Letter, and that this was documented in each student’s file. Report the number of records reviewed and
the number of records in compliance. For any records found to be out of compliance, the district must
conduct a root cause analysis of the noncompliance and provide a description of the root cause along
with a description of the district’s plan to remedy remaining non-compliance by April 23, 2015.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names
and grade levels for the records reviewed; b) Date of the review; c) Name of person(s) who
conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s): January 15, 2015; April 23, 2015
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
32
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
WESTFIELD PUBLIC SCHOOLS
Corrective Action Plan Forms
Program Area: Career/Vocational Technical Education
Prepared by: Westfield Vocational Technical High School, Stefan Czaporowski, Principal
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: March 3, 2015
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 1
Rating: Partially Implemented
Department CPR Finding: Document review and interviews indicated that the district is in the initial
stages of developing a four-year career planning system for students.
Narrative Description of Corrective Action:
In September 2013, Guidance Counselors developed a template for Student Career Plans.
In November 2013, the newly created Career Center in Student Services became operational. A laptop
cart of 12 computers was added to the Career Center so that Guidance Counselors could meet with
each grade 9 student at WVTHS to complete the MASS CIS Career Inventory. The Career Inventory,
Freshmen Exploratory Process and individual meetings with students assisted in the development of
student Career Plans.
By December 2013, guidance counselors met individually with all students in grades 10, 11, and 12
and developed Career Plans with these students as well. Career Plans will be reviewed with all
students annually.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
33
Title/Role of Person(s) Responsible for
Implementation:
Stefan Czaporowski, Principal
Rob Ollari, Director of Student Services
Tara Bean, Guidance Counselor
Andrea Arvanites, Guidance Counselor
John York, Vocational Director
Expected Date of Completion for Each
Corrective Action Activity:
Completed Student Career Plan Template –
September 2013
WVTHS Career Center operational – November
2013
Freshmen Career Inventory Completion –
December 2013
Students in Grades 10, 11, 12 completed Career
Plans - December 2013
Career Plan updates – Annually
Evidence of Completion of the Corrective Action: Completed Student Career Plans
Description of Internal Monitoring Procedures: To ensure compliance, completed Student Career
Plans will be kept with student records and reviewed by the building Principal and Director of Student
Services for annual updates. Career Plans for Students in grade 9 will be reviewed after the Freshmen
Exploratory Process.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 1
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Career Plan template, Samples of completed career plans
for 9, 10, 11, and 12 grades (student names redacted).
Progress Report Due Date(s): September 8, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 3
Rating: Partially Implemented
Department CPR Finding: Interviews and document review indicated that the district has begun to
develop a process to ensure that all students are assessed for the acquisition of the knowledge and
skills standards contained in the Vocational Technical Education Frameworks, but currently not all
students are assessed.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
34
Narrative Description of Corrective Action:
Previously, student competencies were identified at the completion of grade 12.
In January, all Lead Teachers for each CVTE Program were required to revise their Competency
Tracking Forms so that they could be updated at the completion of each grade level. Updated
Competency Tracking Forms will be turned in to the Principal by May 2014.
Competency Tracking Forms will be completed based on formative and summative assessments, by all
CVTE instructors for each student individually at all grade levels by the end of each school year.
These forms will be turned in to the Director of Student Services so that they can be included in
individual student records.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Stefan Czaporowski, Principal
Updated Competency Tracking Forms to
Rob Ollari, Director of Student Services
Principal – May 2014
John York, Vocational Director
Completed Student Competency Tracking
CVTE Program Lead Teachers
Forms - June 2014, annually.
Evidence of Completion of the Corrective Action: Completed Student Competency Tracking Forms
Description of Internal Monitoring Procedures: To ensure compliance, completed Student
Competency Tracking Forms will be kept with student records and reviewed by the building Principal,
Vocational Director, CVTE Program Lead Teachers, and the Director of Student Services for annual
updates. Competency Tracking Forms will also be reviewed by the Vocational Director for placements
in Coop, Internships, and Job Shadows.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 3
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Samples of Competency Tracking Forms for each
program (student names redacted).
Progress Report Due Date(s): September 8, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 9
Rating: Partially Implemented
Department CPR Finding: A review of documents indicated that some students are recorded in
programs in which they are not enrolled. In addition, a site visit by the Massachusetts Department of
Elementary and Secondary Education’s Audit Office was conducted to review certain criteria that
involve data collection and the administration and allowable use of Perkins funds. The Massachusetts
Department of Elementary and Secondary Education’s Audit Office will send a detailed report of its
review to Superintendent Scallion under separate cover.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
35
Narrative Description of Corrective Action:
In March 2014, all WVTHS students were reviewed by the WPS Tech Center and Director of Student
Services to ensure that all students were reported in their appropriate CVTE Program. This data input
will be completed annually before the October 1 report and manually verified by October 15.
Changes in student program enrollment will be reported to the WPS Tech Center and tracked by the
Director of Student Services throughout the school year.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Barry Baraka, WPS Tech Center
Manual Verification of accurate recording of
Rob Ollari, Director of Student Services
students in CVTE Programs – March 2014
Stefan Czaporowski, Principal
SIMS Data submission – October 1, 2014
Manual Verification – October 15, 2014
Student Program updates - Ongoing
Evidence of Completion of the Corrective Action: Manual verification of accurate recording of
students in CVTE programs adjusting data as needed.
Description of Internal Monitoring Procedures: Accurate student program data will be provided to
the WPS Tech Center throughout the school year by the Director of Student Services. Manual
Verification will occur shortly after the SIMS Data submission and on an as needed basis after that.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 9
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): No progress reports required.
Progress Report Due Date(s): N/A
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 10
Rating: Partially Implemented
Department CPR Finding: Document review indicated that although the district has program
advisory committees, most committees do not have the representation required by Vocational
Technical Education regulations. There is also not a formal recruitment process to make the
representation inclusive.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
36
Narrative Description of Corrective Action: Program Advisory Committees (PAC) at
Westfield Vocational Technical High School (WVTHS) are comprised of a cross section of
representatives from the businesses, industries, and post-secondary educational institutions
that provide career and career pathways for students in the respective CVTE program.
Each WVTHS CVTE PAC will actively recruit new members through business and social
networking opportunities. Each PAC will review its membership on an annual basis to
determine whether all demographical areas outlined in the DESE “Career/Vocational
Education Advisory Committee Guide” are represented in the PAC membership. Every effort
will be made to ensure that membership on the Advisory Committee includes females, racial
and linguistic minorities, persons with disabilities and individuals in occupations
nontraditional for their gender who are representative of the particular district or community
served by the school. When a PAC identifies that a demographic sector is under-represented,
PAC members will be asked to actively identify and recruit individuals who would meet the
under-represented segment. Once an appropriate individual has been identified and
approached, participation on the committee will be at the discretion of that individual.
The Principal will develop a WVTHS Advisory Manual with the Vocational Director and Lead
Teachers using the DESE model as a guide. A formal recruitment process will also be
included in this manual. The completed manual will be submitted to the Superintendent of
Schools for approval and fully implemented for the 2014-2015 school year.
Title/Role of Person(s) Responsible for
Implementation:
Stefan Czaporowski, Principal
John York, Vocational Director
CVTE Program Lead Teachers
Expected Date of Completion for Each
Corrective Action Activity:
Development of DRAFT WVTHS Advisory
Manual – March 2014
Review and make adjustments based on Lead
Teacher Feedback – April 2014
Superintendent approval – May 2014
Full implementation of WVTHS Advisory
Guidelines – August 2014
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 10
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): By September 8, 2014, the district will submit a copy of
the WVTHS Advisory Manual and Guidelines. By December 8, 2014, the district will submit updated
Advisory Committee membership rosters and agendas and minutes from the fall advisory committee
meetings.
Progress Report Due Date(s): September 8, 2014; December 8, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
37
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 11
Rating: Partially Implemented
Department CPR Finding: Document review and interviews indicated that not all programs are
structured so that students acquire the knowledge and skills standards contained in the Employability,
Management and Entrepreneurship, and Technological Strands of the Vocational Technical Education
Frameworks.
Narrative Description of Corrective Action: In the Summer and Fall of 2013, an Integrated Project
Team made up of academic (ELA, Health, and Social Studies) and CVTE teachers worked on
developing a project for students in grades 11 and 12 specifically focusing on Employability,
Management, and Entrepreneurship. Project binders were distributed to all CVTE Program Lead
Teachers in January 2014 for review and piloting purposes. Feedback is due to the Integrated Project
team in June 2014. In August 2014, the Integrated Project will be rolled out to all staff involved for
full implementation for the 2014-2015 school year.
In the preparation process for the 2014-2015 WVTHS budget proposals, the principal has requested a
technology teacher specifically to address the Technological Strands of the Vocational Technical
Education Frameworks. This position existed previously but was eliminated due to district budget
constraints. If this position is again filled, students will be required to take additional technology
coursework. The Assistant Principal will modify the schedule accordingly and Guidance Counselors
will enroll students into this course.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Stefan Czaporowski, Principal
Integrated Project Feedback due to Integrated
Staff Integrated Project Team
Project Team – June 2014
CVTE Program Lead Teachers
Integrated Project Roll out – August 2014
Kevin Daley, Assistant Principal
Integrated Project full implementation – 2014WVTHS Guidance Counselors
2015 school year
Final budget received – June 2014
Hiring of a CVTE Technology Instructor – July
2014
Incorporate CVTE Technology courses into the
Master Schedule – August 2014
Evidence of Completion of the Corrective Action: Completed Student Integration Projects
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 11
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Description of Integrated Project and copy of the Master
Schedule.
Progress Report Due Date(s): September 8, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
38
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 12
Rating: Partially Implemented
Department CPR Finding: Interviews indicated that students are not provided Accuplacer pre-testing
to help prepare students and avoid remediation; also, interviews and documentation indicated a
process for annual review and approval of articulation agreements is not in place.
Narrative Description of Corrective Action:
The Director of Student Services and WVTHS Guidance Counselors will create a procedure to
develop articulation agreements with post-secondary programs (colleges and apprenticeship,
when appropriate) and to review them on an annual basis to make sure they are still in effect
or to renew if required. This review will occur every August and include CVTE Program
Lead Teachers for the upcoming school year.
Accuplacer pre-tests and preparation strategies will be offered to students that express an
interest in attending college after graduation from WVTHS. This mini-course will include
strategies that will be assembled by the WVTHS Guidance Counselors. It will be offered to
students at our School on Saturday sessions from October to March annually under the
supervision and guidance of our School on Saturday instructor.
Title/Role of Person(s) Responsible for
Implementation:
Stefan Czaporowski, Principal
Rob Ollari, Director of Student Services
CVTE Program Lead Teachers
WVTHS Guidance Counselors
School on Saturday Instructor
Expected Date of Completion for Each
Corrective Action Activity:
Procedure identified to develop articulation
agreements – June 2014
Student Services review of current articulation
agreements – August 2014, annually
Accuplacer strategies mini course development
– Summer 2014
Accuplacer mini course offered to students –
October 2014
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 12
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Copy of Articulation Agreement tracking sheet, copies of
new and renewed articulation agreements.
Progress Report Due Date(s): September 8, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
39
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 13
Rating: Partially Implemented
Department CPR Finding: Document review and interviews indicated that the district does not have
a consistent method for documenting students’ attainment of skills competencies while on cooperative
education placements.
Narrative Description of Corrective Action:
The Vocational Director will meet with the Cooperative Education Coordinator Group to determine the
best method for tracking and documenting the student’s attainment of skills competencies.
With input from the CH74 program Lead Teachers, the Vocational Director will modify or change the
existing Co-op Time Sheet/ Work Log to reflect the addition of a mechanism that tracks the attainment
of student skills competencies.
The Vocational Director and Principal will meet with the Chapter 74 teachers that are responsible for
student on Cooperative Education. Training will be provided to the teachers so that the student skills
competencies are documented in a consistent format.
As part of the weekly review of the Co-op Time Sheet/ Work Log the Vocational Director will monitor
the consistency of competency tracking, on an on-going basis.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
John York, Vocational Director
Meet with Cooperative Education Coordinator
Stefan Czaporowski, Principal
Group - April 15, 2014
Chapter 74 Programs, Lead Teachers
Meet with CH74 program Lead Teachers for
review of modified Co-op Time Sheet/Work
Log – May 16, 2014
Train Vocational staff responsible for
Cooperative Education students – June 6, 2014
Monitor competency tracking on Co-op Time
Sheet/ Work Log – On-going, starting – July 1,
2014
Evidence of Completion of the Corrective Action: Modified Co-op Time Sheet/ Work Log,
Minutes from meeting with Vocational Lead Teachers, Documentation of training session for staff
responsible for Cooperative Education students including procedure for the consistent documentation
of student skills competencies.
Description of Internal Monitoring Procedures: Weekly record review of Co-op Time Sheet/ Work
Log by Vocational Director or Cooperative Education Coordinator
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 13
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
40
Required Elements of Progress Report(s): Copy of modified Co-op Time Sheet/Work Log, minutes
from meeting with Vocational Lead Teachers, Documentation of training session for staff responsible
for Cooperative Education students including procedure for the consistent documentation of student
skills competencies.
Progress Report Due Date(s): September 8, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 14
Rating: Partially Implemented
Department CPR Finding: Document review and interviews indicated that the district does not have
a consistent method for documenting students’ attainment of skills competencies while on internship
placements.
Narrative Description of Corrective Action:
The Vocational Director will meet with the Cooperative Education Coordinator Group to determine the
best method for tracking and documenting the student Interns attainment of skills competencies.
With input from the CH74 program Lead Teachers, the Vocational Director will modify or change the
existing Internship Time Sheet/ Work Log to reflect the addition of a mechanism that tracks the
attainment of student skills competencies.
The Vocational Director and Principal will meet with the Chapter 74 teachers that are responsible for
student on Internships. Training will be provided to the teachers so that the student skills competencies
are documented in a consistent format.
As part of the weekly review of the Internship Time Sheet/ Work Log the Vocational Director will
monitor the consistency of competency tracking, on an on-going basis.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Corrective Action Activity:
Implementation:
John York, Vocational Director
Meet with Meet with Cooperative Education
Stefan Czaporowski, Principal
Coordinator Group - April 15, 2014
CH 74 Programs, Lead Teachers
Meet with CH74 program Lead Teachers for
review of modified Internship Time Sheet/work
Log – May 16, 2014
Train Vocational staff responsible for Internship
students – June 6, 2014
Monitor competency tracking on Internship
Time Sheet/ Work Log – On-going, starting –
July 1, 2014
Evidence of Completion of the Corrective Action: Modified Internship Time Sheet/ Work Log,
Minutes from meeting with Vocational Lead Teachers, Documentation of training session for staff
responsible for Internship students including procedure for the consistent documentation of student
skills competencies.
Description of Internal Monitoring Procedures: Weekly record review of Internship Time Sheet/
Work Log by Vocational Director or Cooperative Education Coordinator
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
41
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 14
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Copy of modified Internship Time Sheet/Work Log,
Minutes from meeting with Vocational Lead Teachers, Documentation of training session for staff
responsible for Internship students including procedure for the consistent documentation of student
skills competencies.
Progress Report Due Date(s): September 8, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 15
Rating: Partially Implemented
Department CPR Finding: Document review and interviews indicated that the ratio of teachers to
students on off-campus construction projects exceeds the recommended ratios.
Narrative Description of Corrective Action:
WVTHS has instituted a new policy that requires all shops to adhere to state regulations on off-campus
construction projects. This new procedure was put into effect in January of 2014 and was shared with
all CVTE Program Lead Teachers.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Stefan Czaporowski, Principal
New policy implementation - January 2014
John York, Vocational Director
CVTE Program Lead Teachers
Evidence of Completion of the Corrective Action: New 8:1 Teacher-Student ratio on off-campus
construction sites policy.
Description of Internal Monitoring Procedures: Administrative Review of off-campus construction
paperwork submitted by CVTE Program Lead Teachers. Random administrative visits of off-campus
construction sites to ensure compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 15
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Copy of new policy regarding ratio of students to teachers
on off campus construction projects.
Progress Report Due Date(s): September 8, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
42
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 20
Rating: Partially Implemented
Department CPR Finding: A site visit by the Office of Career/Vocational/Technical Education safety
specialist revealed that not all instructional facilities used for career/vocational technical education
meet current occupational standards. The Office for Career/Vocational Technical Education will send
a Safety Survey Report, which will include details specific to each program, to Superintendent Scallion
under separate cover.
Narrative Description of Corrective Action:
As of this writing, 73 items on the Safety Survey Report have been addressed in an effort to comply
with this criterion. These corrected items have been approved by the CVTE specialist. Updated
progress reports are submitted to DESE every 30 days. Items that require significant funding outside
the WPS allotted budget have been submitted to the Chairman of the Westfield School Committee for
funding approval.
In addition, a WVTHS school wide Safety Committee will be created for the 2014-2015 School year.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Stefan Czaporowski, Principal
Safety Survey Report responses – began on
John York, Vocational Director
January 11, additional items addressed
Rick Jablonski, WPS Maintenance Director
submitted for approval every thirty days after.
Mayor Daniel Knapik, Chairman of the Westfield
Creation of a school wide Safety Committee –
School Committee
January 2015
CVTE Program Lead Teachers
Evidence of Completion of the Corrective Action: CPR Safety Survey Report Responses submitted
to DESE.
Description of Internal Monitoring Procedures: The school wide WVTHS Safety Committee will be
responsible for monitoring school compliance for this criterion.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 20
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Continue monthly reporting to OCTVE until all hazards
have been mitigated.
Progress Report Due Date(s): Continue monthly reporting to OCTVE until all hazards have been
mitigated.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
43
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 21
Rating: Partially Implemented
Department CPR Finding: A site visit by the Office of Career/Vocational/Technical Education safety
specialist revealed that not all instructional equipment used for career/vocational technical education
meets current occupational standards. The Office for Career/Vocational Technical Education will
send a Safety Survey Report, which will include details specific to each program, to Superintendent
Scallion under separate cover.
Narrative Description of Corrective Action:
As of this writing, 73 items on the Safety Survey Report have been addressed in an effort to comply
with this criterion. These corrected items have been approved by the CVTE specialist. Updated
progress reports are submitted to DESE every 30 days. Items that require significant funding outside
the WPS allotted budget have been submitted to the Chairman of the Westfield School Committee for
funding approval.
In addition, a WVTHS school wide Safety Committee will be created for the 2014-2015 School year
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Stefan Czaporowski, Principal
Safety Survey Report responses – began on
John York, Vocational Director
January 11, additional items addressed
Rick Jablonski, WPS Maintenance Director
submitted for approval every thirty days after.
Mayor Daniel Knapik, Chairman of the Westfield
Creation of a school wide Safety Committee –
School Committee
January 2015.
CVTE Program Lead Teachers
Evidence of Completion of the Corrective Action: CPR Safety Survey Report Responses submitted
to DESE.
Description of Internal Monitoring Procedures: The school wide WVTHS Safety Committee will
be responsible for monitoring school compliance for this criterion.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 21
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Continue monthly reporting to OCTVE until all hazards
have been mitigated.
Progress Report Due Date(s): Continue monthly reporting to OCTVE until all hazards have been
mitigated.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
44
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 23
Rating: Partially Implemented
Department CPR Finding: A site visit by the Massachusetts Department of Elementary and
Secondary Education’s Audit Office was conducted to review certain criteria that involve data
collection and the administration and allowable use of Perkins funds. The Massachusetts Department
of Elementary and Secondary Education’s Audit Office will send a detailed report of its review to
Superintendent Scallion under separate cover.
Narrative Description of Corrective Action:
WVTHS was cited for misuse of Perkins funds in regard to staffing and the replacement purchase of a
compressor for the Construction Technology shop. Although the expenditure of these funds was
approved by our DESE CVTE liaison, WVTHS will continually adhere to Perkins funding
requirements.
The use of Perkins funds for staffing was approved by the previous Principal. This practice was
discontinued for the 2012-2013 school year. All funding for WVTHS staffing will be provided by
LEA.
In regard to the compressor for Construction Technology, the previous compressor was operational so
when submitted, it was viewed as an upgrade. Every effort will be made not to use Perkins funding to
supplant LEA responsibilities in the future.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Stefan Czaporowski, Principal
Cease using Perkins funds for staffing - August
Joanne Lemelin, WPS Grants Coordinator
2012
John York, Vocational Director
Appropriate use of Perkins funds - Ongoing
DESE CVTE Liaison
Evidence of Completion of the Corrective Action: CVTE liaison approval of appropriate Perkins
funds use (after initial submission and with follow up amendments as needed).
Description of Internal Monitoring Procedures: Working with the WPS Grants Coordinator and
DESE CVTE liaison, ensure that all Perkins funds usage adheres to federal and state guidelines.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 23
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): The Department’s Audit Unit is addressing these findings.
Any additional progress reports required will be provided directly to the Department’s Audit Unit. No
progress reports are required by CVTE.
Progress Report Due Date(s): Not applicable
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
45
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 24
Rating: Partially Implemented
Department CPR Finding: A site visit by the Massachusetts Department of Elementary and
Secondary Education’s Audit Office was conducted to review certain criteria that involve data
collection and the administration and allowable use of Perkins funds. The Massachusetts Department
of Elementary and Secondary Education’s Audit Office will send a detailed report of its review to
Superintendent Scallion under separate cover.
Narrative Description of Corrective Action:
WVTHS was cited for misuse of Perkins funds in regard to staffing and the replacement purchase of a
compressor for the Construction Technology shop. Although the expenditure of these funds was
approved by our DESE CVTE liaison, WVTHS will continually adhere to Perkins funding
requirements.
The use of Perkins funds for staffing was approved by the previous Principal. This practice was
discontinued for the 2012-2013 school year. All funding for WVTHS staffing will be provided by
LEA.
In regard to the compressor for Construction Technology, the previous compressor was operational so
when submitted, it was viewed as an upgrade. Every effort will be made not to use Perkins funding to
supplant LEA responsibilities in the future.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Stefan Czaporowski, Principal
Cease using Perkins funds for staffing - August
Joanne Lemelin, WPS Grants Coordinator
2012
John York, Vocational Director
Appropriate use of Perkins funds - Ongoing
DESE CVTE Liaison
Evidence of Completion of the Corrective Action: CVTE liaison approval of appropriate Perkins
funds use (after initial submission and with follow up amendments as needed).
Description of Internal Monitoring Procedures: Working with the WPS Grants Coordinator and
DESE CVTE liaison, ensure that all Perkins funds usage adheres to federal and state guidelines.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 24
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): The Department’s Audit Unit is addressing these findings.
Any additional progress reports required will be provided directly to the Department’s Audit Unit. No
progress reports are required by CVTE.
Progress Report Due Date(s): Not applicable
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
46
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 25
Rating: Partially Implemented
Department CPR Finding: Interviews and document review indicate that Westfield Vocational High
School does not have adequate financial resources to enable programs to meet current industry
standards.
Narrative Description of Corrective Action:
WVTHS requires more funding in order for our CVTE programs to meet current industry standards.
WVTHS applies for many grants that are available to us.
Our program advisories and partners in industry have donated over $100,000 of materials and direct
funds in the last twelve months. In addition, each shop presented their individual needs to meet current
industry standards to the Westfield School Committee on January 27 in a joint School CommitteeGeneral Advisory Meeting.
During the budget preparation process, the principal requested over $200,000 in additional CVTE
program funding for the 2014-2015 school year. The WPS school budget will be presented to the City
Council in May 2014.
WVTHS brings in around $1,000,000 into the city general fund with Chapter 74 out of district tuition.
In the last two years, only ten percent of that amount was allocated to WVTHS. An increased
percentage is being sought as a possible solution to meeting this criterion.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Stefan Czaporowski, Principal
Continue to apply for appropriate grant funding
Superintendent Suzanne Scallion
– Ongoing
Westfield School Committee
Budget Needs from Program Advisories to
Joanne Lemelin, WPS Grants Coordinator
School Committee – January 2014
Westfield City Council
Budget Proposal to Superintendent – February
WVTHS Program Advisories
2014
WVTHS General Advisory
Budget Proposal Presentation to Westfield City
Council – May 2014
Final Budget Approval - June 2014
Evidence of Completion of the Corrective Action: Adequate funding for all CVTE programs to meet
current industry standards.
Description of Internal Monitoring Procedures: Work with Lead Teachers and Program Advisory
Committees to develop individual CVTE program funding needs. Submit an annual budget of need to
the School Committee and Superintendent.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 25
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
47
Required Elements of Progress Report(s): Copies of budget recommendations from Advisory
Committees, Budget proposal to Superintendent, Budget proposal to City Council, final approved
budget.
Progress Report Due Date(s): September 8, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Westfield CPR Corrective Action Plan
48