MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Westborough
CPR Onsite Year: 2009-2010
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 10/26/2009.
Mandatory One-Year Compliance Date: 10/25/2010
Summary of Required Corrective Action Plans in this Report
Criterion
SE 29
SE 48
SE 55
Criterion Title
Communications are in English and primary language of
home
FAPE (Free, appropriate, public education): Equal
opportunity to participate in educational, nonacademic,
extracurricular and ancillary programs, as well as
participation in regular education
Special education facilities and classrooms
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 29 Communications are in English and primary language of
Partially Implemented
home
Department CPR Findings:
Student records indicate that when the parent's primary language was not English that
the school district did not always provide information in the parent's primary language.
Records also indicated that when the parent's primary language was not English, the
school district did not always provide an interpreter.
Description of Corrective Action:
1. The Director of Pupil Personnel Services will meet with all building Principals and the
ELE Coordinator to review our means of communication both written and oral to parent's
whose primary language is not English throughout the District.
2. The Westborough School District will review our process of providing information both
orally and written to ensure that this is always translated.
3. The District will continue to identify intrepreters for languages that are not English and
are of low incidence in our District.
Anticipated Results:
1. The student records will provide evidence that the school district has provided
information in the parents primary language. The school district will provide written
documentation that an intrepreter was present for communication between the school and
the parent.
2. The Westborough Public Schools will always provide information in the parents primary
language. The school district will provide written documentation that an interpreter was
present for communiation between the school and parents.
3. The District will provide all schools with a written list of available intrepreters.
Title/Role(s) of responsible Persons:
Expected Date of
Maureen Ferguson, Pupil Personnel Director
Completion:
02/19/2010
Evidence of Completion of the Corrective Action:
1. The Director of Pupil Personnel will provide the minutes of the meeting with the
building Principals and ELE Coordinator.
2. The Westborough School District will provide written documentation that all
translations required in the parents primary language were completed by reviewing the
student registration form and the consent for special education evaluation form.
3. The District will provide written documentation of additional intrepreters for those
languages that are of low incidence in our District.
Description of Internal Monitoring Procedures:
1. The Director of Pupil Personnel Services will review the school's internal process to
ensure that the parents are provided infomration in their primary language and that an
intrepreter provides communiation in the primary lanugage of the home.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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2. The Director will conduct bi-annual monitoring of this process by randomingly selecting
10-15 records to ensure that we are in compliance with this regulation.
3. The Director will monitor student languages from the student information system
(Ipass) to identify parent languages that are not English to ensure that we have the
appropriate intrepreters in place.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 29 Communications are in English and
Status Date: 01/12/2010
primary language of home Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
1. By February 26, 2010, the District will submit evidence of its training (a copy of the
district policy and procedures, the dated agenda and the attendance list including the
name, title and role of the participants) provided to special education team chairs on the
new procedures for providing translations/translators.
The training should include the following: a. ensuring that translators as IEP team
participants are documented on the sign-in sheets at IEP Team meetings; b. ensuring that
low incidence language translations are provided either orally or in written form; c.
ensuring that translations are provided for all special education documentation sent to
parents; and d. ensuring that translators are provided for IEP Team meetings where
parents have requested them.
By May 25, 2010, the district will submit the results of an administrative review of a
sample of special education student records. The district must select records from all
levels ( i.e. elementary, middle, and high schools including out-of-district placements) to
ensure:
a. translators are documented on the sign-in sheets at IEP Team meetings;
b. low incidence language translators/translations are provided either orally or in written
form;
c. translations are provided for all special education documentation sent to parents once
parents have requested translations; and
d. ensuring that translators are provided for IEP meetings where parents have requested
them.
Please submit the number of student records reviewed by school level, the number of
records that complied with the requirements and for any record found in continued
noncompliance, determine the root cause(s) of the noncompliance and provide the
district's plan to remedy the identified noncompliance.
The district must maintain the following documentation and make it available to the
Department onsite upon request:
a) List of student names, building names and grade levels of the records reviewed:
b) the date of the review:
c) Name(s) of the person(s) who conducted the review, their role(s) and their
signature(s).
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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Progress Report Due Date(s):
02/26/2010
05/25/2010
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 48 FAPE (Free, appropriate, public education): Equal
Partially Implemented
opportunity to participate in educational, nonacademic,
extracurricular and ancillary programs, as well as participation in
regular education
Department CPR Findings:
Student records and interviews indicate that not all students receiving special education,
regardless of placement, have an equal opportunity to receive ESL services available to
non-disabled students.
Description of Corrective Action:
1. The Director of Pupil Personnel Services will identify ELE students whom are receiving
special education services by reviewing data available from student registration forms and
Esped database.
2. The Director of Pupil Personnel will meet with building special education team chairs
and guidance personnel tp present them with the above infomration to ensure that the
student has equal opportunity to receive all ESL services available to non-disabled
students.
Anticipated Results:
The Westborough School District will ensure that all students receiving special education,
regardless of placement, have an equal opportunity to receive ESL services. Programs,
services and activities include, but are not limited to: 1. art and music, 2. vocational
education, industrial arts, and consumer and homemaking education. 3. work study and
employment opportunities. 4. counseling services available at all levels in the district. 5.
health services. 6. tranportation 7. recess and physical educational, including adapted
physical education 8. athletics and recreational activities.
Title/Role(s) of responsible Persons:
Expected Date of
Maureen Ferguson, Director Pupil Personnel Services
Completion:
02/19/2010
Evidence of Completion of the Corrective Action:
1. The student special records and class schedule will provide evidence that special
education students have the opportunity to received ESL services available to nondisabled students.
Description of Internal Monitoring Procedures:
The Director of Pupil Services and our ELE Coordinator will review the districts internal
process to ensure that all students receiving special education, regardless of placement,
have a equal opportunity to receive ESL services available to non-disabled students. This
will done by bi-annual monitoring of 10-15 students schedules and overall records.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 48 FAPE (Free, appropriate, public
education): Equal opportunity to
participate in educational, nonacademic,
extracurricular and ancillary programs,
as well as participation in regular
education -
Corrective Action Plan Status: Approved
Status Date: 01/12/2010
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will submit evidence of its training (the dated agenda, handouts and
attendance lists including the name and title or role of the participants) provided to
principals, guidance counselors, ELL staff and special education staff regarding the
requirement that the district must provide LEP students with disabilities equal access to
the full range of ELE educational programs and services provided to non-disabled LEP
students. Evidence of the training activities are due February 26, 2010.
The district will submit the results of an administrative review of student records for LEPSPED students to ensure these students have access to the full range of ELE educational
programs/services provided to non-disabled LEP students.
Please provide:
A list of all district LEP students with disabilities including the following information:
a) the name of the school the student is currently attending;
b) the LEP level of the student;
c) the amount of direct English Language Development (ESL) instruction provided to the
student;
d) Verification that the ESL provders are licensed, ESL teachers;
e) For students that were not provided with ELD services that are comparable to nondisabled ELE students, determine the root cause(s) of the noncompliance and providethe
district s plan to remedy the noncompliance to ensure 100% compliance with this
criterion.
The district must maintain the following documentation and make it available to the
Department upon request: a) schedules of LEP students with disabilities indicating the
times that they are provided direct ELD/ESL services by licensed ESL teachers; b) Date of
the review: c) Name(s) of the person(s) who conducted the review, their role(s) and
their signature(s).
Progress Report Due Date(s):
02/26/2010
05/25/2010
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Westborough CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 55 Special education facilities and classrooms
Partially Implemented
Department CPR Findings:
Observation of special education facilities at Westborough High School indicate that there
is a clustering of four special education classrooms on the main floor and two special
education/psychologist offices on the upper floor.
Description of Corrective Action:
The Director of Pupil Personnel Service with meet with the Building Principal and the Team
Chair to identify the relocation of the special education classrooms and psychologist
offices so that they are no longer clustered together.
Anticipated Results:
The relocation of the special education classrooms and pychologists will be completed
during the second semester break and by February 19, 2010.
Title/Role(s) of responsible Persons:
Expected Date of
Maureen F. Ferguson, Director of Pupil Personnel Services
Completion:
02/19/2010
Evidence of Completion of the Corrective Action:
A revised floor plan of Westborough High School will reflect the relocation of the special
education classrooms and psychologist offices.
Description of Internal Monitoring Procedures:
The Director of Pupil Personnel Services and the Building Principal will coordinate with the
Director of Facilities to move relocate special classrooms and psychologists offices so that
they are not in clustered together.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 55 Special education facilities and
Approved
classrooms Status Date: 01/12/2010
Basis for Partial Approval or Disapproval:
Principals' training was not included as part of the district's corrective action plan.
Department Order of Corrective Action:
Training needs to be provided to principals regarding the requirement that school districts
need to provide facilities and classrooms for eligible students that:
1. maximize the inclusion of such students into the life of the school;
2. provide accessibility in order to implement fully each student's IEP;
3. are at least equal in all physical respects to the average standards of general education
facilities and classrooms;
4. are given the same priority as general education programs in the allocation of
instructional and other space in public schools in order to minimize the separation or
stigmatization of eligible students; and
5. are not identified by signs or other means that stigmatize such students.
Required Elements of Progress Report(s):
1. The district will submit evidence of the principals' training on the regulations requiring
that the district provides facilities and classrooms for eligible students that:
1. maximize the inclusion of such students into the life of the school;
2. provide accessibility in order to implement fully each student s IEP;
3. are at least equal in all physical respects to the average standards of general education
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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facilities and classrooms;
4. are given the same priority as general education programs in the allocation of
instructional and other space in public schools in order to minimize the separation or
stigmatization of eligible students; and
5. are not identified by signs or other means that stigmatize such students.
This progress report is due February 26, 2010.
The district will submit its review special education classroom and facilities at the schools
identified under the Department CPR Finding for SE 55. The district will provide a
narrative indicating the actions taken by the district to remedy the identified
noncompliance. If the district identifies locations that are still in noncompliance, the
district will indicate the actions it will take to bring the district into compliance with the
requirements of SE 55. Upon receipt and review of the district's progress report, the
Department may determine its necessary to conduct an onsite review to verify the
implementation of the district's corrective action.
Progress Report Due Date(s):
02/26/2010
05/25/2010
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Westborough CPR Corrective Action Plan
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Westborough Public Schools
Corrective Action Plan Forms
Program Area: Civil Rights
Prepared by: Marianne O’Connell
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: October 25, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 3 Access to a full range of
Rating: Partially Implemented
education programs
Department CPR Finding: While the district has made progress in training its teachers to “shelter”
curriculum, documentation, student records and interviews indicated that special education students
with limited English proficiency do not have access to the full range of programs offered since most
are not receiving any English Language Development instruction as required by state law.
Narrative Description of Corrective Action: 1. A training will be scheduled by the ELE Coordinator
with special education chairs and ELE staff to review the regulations specific to special education
students with limited English proficiency to ensure that they have access to the full range of general
education programs and the full range of any occupational/vocational education programs offered by
the district. 2. This training will also include review of the English Language Development instruction
to ensure that this is available to these students as required by state law.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Marianne O’Connor, Assistant
Corrective Action Activity: May 14,
Superintendent/Joanne Fridley, ELL Coordinator
2010
Evidence of Completion of the Corrective Action: 1. An agenda will serve as evidence of this
training. 2. An attendance sheet will also serve as evidence that sped chairs and ELE staff attended this
training.
Description of Internal Monitoring Procedures: 1. In order to ensure compliance bi-annually a
record review of 10 to 15 records of special education students identified with limited English
proficiency will be conducted by the ELE Coordinator. Approximately 10 to 15 schedules of special
education students with limited English proficiency will be reviewed to ensure that they participate in
English Language Development instruction as required by state law.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 3
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: None
Department Order of Corrective Action: None
Required Elements of Progress Report(s): See SE 48 & ELE 11
Progress Report Due Date(s): February 26, 2010 & May 25, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 6 Availability of in-school
Rating: Partially Implemented
programs for pregnant students
Department CPR Finding: Documentation and staff interviews indicated that there are different
versions of the pregnancy policy and that staff members are not aware which policy should be applied.
Narrative Description of Corrective Action: 1. The Administrative Team will review the pregnancy
policy to ensure that there is only one version at a scheduled Administrative Council meeting. 2. The
finalized pregnancy policy will be forwarded to staff members and reviewed at a building based staff
meeting at the Sarah Gibbons School and Westborough High School.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Marianne O’Connor, Assistant
Corrective Action Activity: May 14,
Superintendent
2010
Evidence of Completion of the Corrective Action: 1. The Administrative Council Agenda will
serve as evidenced that the pregnancy policy was reviewed and finalized. 2. Principal staff
meeting agendas will serve that the pregnancy policy was discussed and distributed at the
Sarah Gibbons School and Westborough High School to staff.3. Revised policy included in
Gibbons and WHS Student Handbooks 2009-2010.
Description of Internal Monitoring Procedures: To review the Westborough Public School Policies
Manual to ensure that the pregnancy policy is included.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 6
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: None
Department Order of Corrective Action: None
Required Elements of Progress Report(s): 1. A copy of the district’s pregnancy policy that is
included in both the Gibbons and WHS Student Handbooks for the 2009-2010 SY.
Progress Report Due Date(s): February 26, 2010
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Westborough CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 7 Information to be translated
Rating: Partially Implemented
into languages other than English
Department CPR Finding: While the district has a system of written and oral translations, stickers on
all handbooks indicate that parents need to “…try to find a friend to translate it…” before contacting
the district. Furthermore, the system of written and oral translations offers parents of low incidence
languages simplified English copies of documents before the offer of a translator.
Narrative Description of Corrective Action: 1. The ELE Coordinator will have all stickers on
handbooks removed that state, “…try to find a friend to translate it…” before contacting the district. 2.
The ELE Coordinator will review the procedures presently in place with regard to providing translators
for low incidence languages and develop a new written procedure that offers a translator for low
incidence languages.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Marianne O’Connor, Assistant
Corrective Action Activity: May 14,
Superintendent and Joanne Fridley, ELL
2010
Coordinator
Evidence of Completion of the Corrective Action: Approximately 5 handbooks will be randomly
selected at each school building to ensure that all stickers have been removed stating “…try to find a
friend to translate…” before contacting the school. 2. The newly devised procedure that offers a
translator for low incidence languages will serve as evidence of compliance with this regulation.
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 7
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district needs to provide training to all principals on
the district’s procedures for translating documents/providing translators to parents that have requested
them.
Department Order of Corrective Action: Please see the required progress reports for the
Department’s corrective action.
Required Elements of Progress Report(s):
1. The District will submit its procedures for translating documents and providing translators
into all languages with a special emphasis on the provision of translators/translations for
parents of low incidence languages. This progress report is due by February 26, 2010.
2. The district will provide evidence of training (the dated agenda, handouts and attendance
lists) provided to principals on the regulations requiring that important information and
documents, e.g. handbooks and codes of conduct, be translated into the major languages
spoken by parents or guardians with limited English skills and that the district has established
a system of oral interpretation to assist parents/guardians with limited English skills, including
those who speak low-incidence languages. This progress report is due by February 26, 2010.
3. Sample copies of 2009-2010 important information and documents (e.g. handbooks/codes
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Westborough CPR Corrective Action Plan
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of conduct, course of studies and report cards) that have been translated for parents. This
progress report is due by February 26, 2010.
The district will provide the results of an administrative review of all district schools to ensure
that all essential documents (e.g. handbooks and codes of conduct) are translated into the
major languages within the district. Please provide the number of students at each school
whose parents were provided with translations of essential documents consistent with
regulations. For all students whose parents were not provided with translations of essential
documents consistent with the regulations, please determine the root cause(s) of the
noncompliance provide the district’s plan to remedy the noncompliance to ensure 100%
compliance with this criterion. This progress report is due May 25, 2010.
The district must maintain the following documentation and make it available to the
Department upon request: a) Names of students, by school, whose parents require essential
documents in the language of the home. b) Date of the review: c) Name(s) of the person(s)
who conducted the review, their title(s) and their signature(s).
Progress Report Due Date(s): February 26, 2010 & May 25, 2010
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Westborough CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CR 10A Student
handbooks and codes of conduct
Department CPR Finding: The documentation review indicated that due process statements in the
student code of conduct are missing from the Fales, Hastings, Armstrong and Mill Pond student
handbooks.
The Westborough High School handbook does not contain a statement which indicates that if district
personnel, the parent, and other relevant members of the IEP Team determine that the behavior is not
a manifestation of the disability, the district must still offer special education students services to
enable the student, although in another setting, to continue to participate in the general education
curriculum and to progress toward IEP goals and, as appropriate, a functional behavioral assessment
and behavioral intervention services and modifications, to address the behavior so that the behavior
does not recur.
Section 504 discipline policies are not articulated in the handbooks for Fales, Hastings, Armstrong,
Mill Pond or the High School. The handbook for Mill Pond is missing the school’s procedure for
accepting, investigating and resolving complaints alleging discrimination or harassment and the
disciplinary measures that the school may impose if it determines that harassment or discrimination
has occurred.
The Middle School handbook has the procedures for accepting, investigating and resolving complaints
alleging discrimination or harassment, but does not have the disciplinary measures that the school may
impose if it determines that harassment or discrimination has occurred.
Interviews indicated that staff was not aware of procedures for accepting, investigating and resolving
complaints alleging discrimination or harassment and the disciplinary measures that the school may
impose if it determines that harassment or discrimination has occurred.
While elementary handbooks contain Title IX and 504 coordinators, Mill Pond’s is missing the Title IX
coordinator and the Middle School and High School is missing both the 504 coordinator and the Title
IX coordinators. Furthermore, some handbooks list one 504 coordinator and others list a different
person even though only one of the individuals is the actual 504 coordinator according the information
provided by the district.
Narrative Description of Corrective Action: 1. The Assistant Superintendent will schedule a meeting
with all building principals for the purpose to review the school handbooks to be sure that all necessary
information is included and that all handbooks are consistent throughout the district. The items to be
discussed include the student code of conduct, Section 504 discipline policies, procedures for
accepting, investigating and resolving complaints alleging discrimination or harassment and the
disciplinary procedures, Title IX Coordinator, 504 Coordinator. 2. To schedule a staff training of the
student handbook information and procedures at each of the building levels given by the building
principal or designee.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Marianne O’Connor, Assistant
Corrective Action Activity: May 14, 2010
Superintendent and building Principals
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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Evidence of Completion of the Corrective Action: 1. An agenda will serve as evidence that a
meeting was conducted with the Assistant Superintendent and all building Principals to review our
school handbooks for accuracy, consistency throughout the district to be in compliance with this
regulation. 2. An agenda will serve as evidence that each building Principal conducted a meeting with
their staff to review the student handbook of procedures to be followed and review relevant
information to be in compliance with this regulation.
Description of Internal Monitoring Procedures: 1. The building Principals will review the student
handbook with staff once a year at a staff meeting. 2. The building Principal or designee will
periodically ask staff to identify the Title IX Coordinator and the 504 Coordinator. 3. The building
Principal or designee will periodically ask staff to describe the school’s procedure for accepting,
investigating and resolving complaints alleging discrimination or harassment and the disciplinary
measures that the school may impose if it determines that harassment or discrimination has occurred.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 10A
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: None
Department Order of Corrective Action: None
Required Elements of Progress Report(s):
1. By February 26, 2010, the district will provide evidence of training (the dated agenda,
handouts and the attendance lists including name, title and role of participants) provided to all
staff on all the changes/additions made to the handbooks in accordance with the Department’s
CPR findings.
2. Copies of the relevant sections of the 2009-2010 handbooks indicating the
changes/additions made in accordance with the Department’s CPR finding.
Progress Report Due Date(s): February 26, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CR 11A Designation of
coordinator(s); grievance procedures
Department CPR Finding: See CR 10A.
Narrative Description of Corrective Action: See CR 10A
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Assistant Superintendent and
Corrective Action Activity: May 14, 2009
building Principals
Evidence of Completion of the Corrective Action: See CR 10A.
Description of Internal Monitoring Procedures:
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 11A
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: None
Department Order of Corrective Action: None
Required Elements of Progress Report(s): See CR 10A
Progress Report Due Date(s): February 26, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 17A Use of physical restraint
Rating: Partially Implemented
on any student enrolled in a publicly-funded education
program
Department CPR Finding: The documentation review indicated that the district has not published or
otherwise informed parents regarding the district’s restraint policies.
Narrative Description of Corrective Action: 1. The Assistant Superintendent will schedule a meeting
with building Principals to develop a public document to be published for parents of the districts
restraint policies. 2. This document will be provided to all parents in the district so that they may be
informed of our restraint policies.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Assistant Superintendent and
Corrective Action Activity: May 14, 2010
building Principals
Evidence of Completion of the Corrective Action: The agenda of the scheduled meeting between
the Assistant Superintendent and the building Principals will serve as evidence that a publishable
document was developed to be shared with all parents of the district’s restraint policies.
Description of Internal Monitoring Procedures: The building Principals will be able to produce
documentation in the student handbook that informs parents of the district’s restraint policies.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 17A
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: None
Department Order of Corrective Action: None
Required Elements of Progress Report(s): By February 26, 2010, the District will submit
evidence that it developed a process for publishing or otherwise informing parents regarding the
district’s physical restraint policy (e.g. student handbook).
Progress Report Due Date(s): February 26, 2010
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Westborough CPR Corrective Action Plan
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Westborough Public Schools
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Joanne Fridley
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: October 25, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Structure
Rating: Partially Implemented
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Westborough CPR Corrective Action Plan
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Department CPR Finding: The Department of English Language Acquisition in its desk review
determined that English as a Second Language is defined by the district as an integrated program of
instruction in listening, speaking, reading and writing English, designed to promote the English
language development of students with limited English proficiency.
Furthermore, based on a review of district documentation, it is clear that the district has made
Sheltered English Immersion professional development (PD) a priority. The district provides SEI PD
both within the district and through use of educational collaboratives. Although the district has not
reached its goal of having all of its teachers trained in all of the four Categories, it has made
substantial progress and has submitted a clear and specific PD plan for the 2008-09 school year and
beyond. At the elementary level, many teachers have completed multiple Category trainings among all
of the elementary schools. However, only one elementary teacher (at Hastings) is considered
“qualified” by having completed all four trainings. The middle school has several “qualified” teachers
across all disciplines. At the secondary level, again, several teachers have completed multiple
trainings, but only two teachers are “qualified” to shelter English language content.
With regard to direct ESL instruction, documentation indicates the amounts of ESL instruction
indicated by the district to be in alignment with the recommended amounts outlined in the
Department’s guidance document: “Guidelines for Using MEPA Results to Plan Sheltered English
Immersion (SEI) Instructional Programming and Make Classification Decisions for Limited English
Proficient (LEP) Students."
The district’s documentation indicates that district has completed extensive work on its ESL curriculum
development, and the final version aligned with the English Language Proficiency Benchmarks and
Outcomes (ELPBO) will be completed in 2009.
Narrative Description of Corrective Action: 1. All teachers within the district will be required to turn
in documentation and records showing which category trainings they have completed. 2. A database
will be compiled and analyzed to decide on priorities for professional development category trainings.
3. A long-term professional development plan will be developed for the needed category trainings.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Joanne Fridley –ELE Coordinator Corrective Action Activity: 1. January 2010
2. February 2010 3. June 2010
Evidence of Completion of the Corrective Action: 1. Completed database 2. Plan for on-going
category trainings.
Description of Internal Monitoring Procedures: Yearly update of the category professional
development database and review of professional development (category training) needs.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: None
Department Order of Corrective Action: None
Required Elements of Progress Report(s): Please submit to the ESE the completed database and
plan for ongoing Category training.
Progress Report Due Date(s): May 25, 2010
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Westborough CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11 Equal Access to Academic Rating: Partially Implemented
Programs and Services
Department CPR Finding: While the district has made progress in training its teachers to “shelter”
curriculum, documentation, student records and interviews indicated that special education students
with limited English proficiency do not have access to the full range of programs offered since most
are not receiving any English Language Development instruction as required by state law.
Narrative Description of Corrective Action: 1. Review will be made of all special education students
with limited English proficiency to determine their programming needs with regards to ESL. 2. Team
decisions will be made and entered into the IEP plans as amendments under “other”. 3. Training will be
held for all SPEd chairpersons and counselors.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
SPED Chairpersons;
Corrective Action Activity: June 2010
Joanne Fridley ELE Coordinator
Evidence of Completion of the Corrective Action: list of team meetings with dates.
Description of Internal Monitoring Procedures: ELE coordinator will pull and review 10
ELL/Sped student files twice yearly.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: None
Department Order of Corrective Action: None
Required Elements of Progress Report(s): See SE 48 & CR 3
Progress Report Due Date(s): February 26, 2010 & May 25, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 14 Licensure Requirements
Rating: Partially Implemented
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Westborough CPR Corrective Action Plan
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Department CPR Finding: The Department of English Language Acquisition, in its desk review,
determined that based on a review of district documentation, it is clear that the district has made
Sheltered English Immersion professional development (PD) a priority. The district provides SEI PD
both within the district and through use of educational collaboratives. Although the district has not
reached its goal of having all of its teachers trained in all of the four Categories, it has made
substantial progress and has submitted a clear and specific PD plan for the 2008-09 school year and
beyond. At the elementary level, many teachers have completed multiple Category trainings among all
of the elementary schools. However, only one elementary teacher (at Hastings) is considered
“qualified” by having completed all four trainings. The middle school has several “qualified” teachers
across all disciplines. At the secondary level, again, several teachers have completed multiple
trainings, but only two teachers are “qualified” to shelter English language content.
The ESL staff in the district are appropriately licensed or on an approved waiver.
Narrative Description of Corrective Action: See ELE 5.
Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity:
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 14
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: None
Department Order of Corrective Action: None
Required Elements of Progress Report(s): No further progress reports required.
Progress Report Due Date(s): Not Applicable
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional Development Rating: Partially Implemented
Requirements
Department CPR Finding: The Department of English Language Acquisition, in its desk review,
determined that based on district documentation, it is clear that the district has made Sheltered English
Immersion professional development (PD) a priority. The district provides SEI PD both within the
district and through use of educational collaboratives. Although the district has not reached its goal of
having all of its teachers trained in all of the four Categories, it has made substantial progress and
has submitted a clear and specific PD plan for the 2008-09 school year and beyond. At the elementary
level, many teachers have completed multiple Category trainings among all of the elementary schools.
However, only one elementary teacher (at Hastings) is considered “qualified” by having completed all
four trainings. The middle school has several “qualified” teachers across all disciplines. At the
secondary level, again, several teachers have completed multiple trainings, but only two teachers are
“qualified” to shelter English language content.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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Narrative Description of Corrective Action: See ELE 5.
Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity:
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: None
Department Order of Corrective Action: None
Required Elements of Progress Report(s): Please submit to ESE the completed database and plan
for ongoing Category training
Progress Report Due Date(s): May 25, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 16 Equitable Facilities
Rating: Partially Implemented
Department CPR Finding: Interviews and onsite visits indicated that Mill Pond, Hastings and
Armstrong Elementary Schools have two or more ESL classes/related special education services in the
same classrooms often occurring simultaneously.
Narrative Description of Corrective Action: 1. All sites will undertake a review of the classroom
facilities and decide on how best to ensure that ESL classes are separated by room or scheduling of
classes so that only one class is held at a time in the room.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Corrective Action Activity: June 2010
Implementation: Building Principals;
Joanne Fridley ELE Coordinator
Evidence of Completion of the Corrective Action: Floor plans of before and after the corrective
actions.
Description of Internal Monitoring Procedures: Yearly assignment of facilities will conform to the
expectation that ESL classes will not occur simultaneously in the same classroom.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 16
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: None
Department Order of Corrective Action: None
Required Elements of Progress Report(s): By May 25, 2010, the District will submit the results
of a review of all ESL spaces at all buildings district-wide for the 2010-2011 SY conducted by
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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the Director of English Language Learners in collaboration with principals and the Assistant
Superintendent so as to ensure that LEP students are provided facilities comparable to those
provided to the overall student population. Please identify any schools that were not
comparable to those provided to the overall student population, if any. For all schools not in
compliance with this criterion, determine the root cause(s) of the noncompliance and provide
the district’s plan to remedy the noncompliance to ensure 100% compliance with this criterion.
The district must maintain the following documentation and make it available to the
Department upon request: a) Building floor plans designating ESL instructional space floor
plans b) Name(s) of the person(s) who conducted the review, their role(s) and their
signature(s).
Progress Report Due Date(s): May 25, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18 Records of LEP
Students
Rating: Partially Implemented
Department CPR Finding: Student records indicated that the district is not always documenting in its
ELE files the following required documentation: home language surveys, initial tests, parent
notification letters, annual parent notification letters and progress reports. Furthermore, many
documents are not translated or there is no documentation of oral translations for low incidence
languages.
Narrative Description of Corrective Action: 1. Training for all ELE staff in the correct procedure for
ELE documentation. 2. All ELE staff will take part in a review of ELE records to be sure all
documentation is correct. 3. Time will be established quarterly to maintain records at each school.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Joanne Fridley, ELE Coordinator Corrective Action Activity: 1. February 2010
2. May 2010 3. May 2010
Evidence of Completion of the Corrective Action: ELE Coordinator will check 20 records across
grades bi- annually.
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: None
Department Order of Corrective Action: None
Required Elements of Progress Report(s):
1. By February 26, 2010, the District will submit evidence of training (the dated agenda,
handouts and attendance lists including name, title and role of participants) provided to all
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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ELL staff on the regulations requiring that all LEP student records should include:
a) home language survey;
b) results of identification and proficiency tests and evaluations, including MELA-O,
MEPA, MCAS, or other tests chosen by the Board of Education and the district;
c) information about students’ previous school experiences;
d) copies of parent notification letters, progress reports and report cards (in the native
language, if necessary);
e) evidence of follow-up monitoring (if applicable);
f) documentation of a parent’s consent to “opt-out” of English learner education, if
applicable;
g) waiver documentation, if applicable; and
h) Individual Student Success Plans for students who have failed MCAS, if the district is
required to complete plans for non-LEP students.
By May 25, 2010, the District will submit the results of an administrative review of a
sampleof LEP student records from all levels (elementary, middle, and high school) to
determine compliance regarding the requirement that all LEP student records include all the
items listed above.
Please submit:
1. Number of student records and level reviewed.
2. Number of records and level where all required items were located in the LEP student’s
record consistent with the regulations.
3. For all records not in compliance with this criterion, determine the root cause(s) of the
noncompliance and provide the results of the determination(s).
4. The district’s plan to remedy the noncompliance to ensure 100% compliance with this
criterion.
The district must maintain the following documentation and make it available to the
Department upon request: a) List of student names, building names and grade levels of
records reviewed: b) Date of the review: c) Name(s) of the person(s) who conducted the
review, their role(s) and their signature(s).
Progress Report Due Date(s): February 26, 2010 & May 25, 2010
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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