MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Wellfleet
CPR Onsite Year: 2010-2011
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 08/24/2011.
Mandatory One-Year Compliance Date: 08/23/2012
Summary of Required Corrective Action Plans in this Report
Criterion
SE 9
SE 14
SE 24
SE 25
SE 47
Criterion Title
Timeline for determination of eligibility and provision of
documentation to parent
Review and revision of IEPs
Notice to parent regarding proposal or refusal to initiate or
change the identification, evaluation, or educational
placement of the child or the provision of FAPE
Parental consent
CR 10A
Procedural requirements applied to students not yet
determined to be eligible for special education
Student handbooks and codes of conduct
CR 25
Institutional self-evaluation
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Not Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 9 Timeline for determination of eligibility and provision of
Partially Implemented
documentation to parent
Department CPR Findings:
A review of the student records indicated that the district did not always meet the 45
school working day timeline for determination of eligibility and provision of documentation
to the parent.
Description of Corrective Action:
The Special Education Team Chairperson will receive training on SE 9.
Anticipated Results:
Meet compliance with SE Criterion # 9
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Ann Caretti, Director of Student Services
Completion:
09/29/2011
Evidence of Completion of the Corrective Action:
Training agenda and list of participants. A list of referred students, date of received
parental consent, and a projected date of documents to be submitted to parent no later
than 45 school working days.
Description of Internal Monitoring Procedures:
The Special Education Team Chairperson will provide the Special Education Director with
documentation for referred students including timelines.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 9 Timeline for determination of
Status Date: 10/13/2011
eligibility and provision of documentation
to parent
Basis for Partial Approval or Disapproval:
The district reported that the special education Team chairperson will participate in a
training session that addresses the requirements for meeting the 45 school working day
timeline for determining eligibility and the provision of documentation to parents. The
director will monitor the requirements of this criterion.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By 12/19/11, submit an agenda, signed attendance sheet and training materials used for
training the special education Team chairperson on the requirements of this criterion.
By 3/12/12, submit a report of the results of an internal review conducted after this
information has been reviewed with the special education Team chairperson. Include the
number of student records reviewed, the number of student records found to have met
the timeline for eligibility and provision of documentation to the parent, a description of
the root causes for any noncompliance found, and specific actions taken by the district to
remedy any noncompliance.
*Please note when conducting internal monitoring that the district must maintain the
following documentation and make it available to the Department upon request: a) List of
the student names and grade levels for the records reviewed; b) Date of the review; c)
Name of person(s) who conducted the review, their role(s), and signature(s).
Progress Report Due Date(s):
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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12/19/2011
03/12/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 14 Review and revision of IEPs
Partially Implemented
Department CPR Findings:
A review of the student records indicated that not all IEP Team meetings were held on or
before the anniversary date of the IEP.
Description of Corrective Action:
The Director of Student Services will provide training to the Special Education Team
Chairperson on IEP timelines.
Anticipated Results:
Wellfleet Elementary School will comply with SE 14.
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Ann Caretti, Director of Student Services
Completion:
09/29/2011
Evidence of Completion of the Corrective Action:
The Chair person will submit a list of IEP due dates for the year and project dates for the
IEP meetings.
Description of Internal Monitoring Procedures:
The Director will monitor IEP compliance through X2 database.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 14 Review and revision of IEPs
Corrective Action Plan Status: Approved
Status Date: 10/13/2011
Basis for Partial Approval or Disapproval:
The district reported that it will provide training to the special education Team chairperson
on the requirement to conduct all IEP Team meetings prior to the expiration date of the
previous IEP. The director will monitor the requirements of this criterion through the X2
database.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By 12/19/11, submit an agenda and signed attendance sheet from the special education
Team chairperson training on the requirement to conduct all IEP Team meetings prior to
the expiration date of the previous IEP.
By 3/12/12, submit a report of an internal review of student records after the Team
chairperson has received training to determine whether Team meetings are held prior to
the expiration date of the previous IEP. Include the number of records reviewed, the
number of student records in compliance with these requirements, a description of the
root causes for any noncompliance found, and specific actions taken by the district to
remedy any noncompliance.
*Please note when conducting internal monitoring that the district must maintain the
following documentation and make it available to the Department upon request: a) List of
the student names and grade levels for the records reviewed; b) Date of the review; c)
Name of person(s) who conducted the review, their role(s), and signature(s).
Progress Report Due Date(s):
12/19/2011
03/12/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Wellfleet CPR Corrective Action Plan
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MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Wellfleet CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 24 Notice to parent regarding proposal or refusal to initiate or Partially Implemented
change the identification, evaluation, or educational placement of
the child or the provision of FAPE
Department CPR Findings:
A review of the student records indicated that the information included in the Notice of
Proposed School District Action (N1) often lacked specificity with regard to the action the
school district is proposing to take, as well as the rejected options that were considered
and the reasons why those options were rejected. The N1 forms also did not consistently
address the evaluation procedure, test, record, or report the agency used as a basis for
the proposed action.
Description of Corrective Action:
The Director of Student Services will provide training to the Special Education wil povide
training to the Special Education Team Chairperson on the N1.
Anticipated Results:
Compliance with SE 24
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Ann Caretti, Director of Student Services
Completion:
09/29/2011
Evidence of Completion of the Corrective Action:
Training agenda, pariticpant list, and materials used for the training.
Description of Internal Monitoring Procedures:
The Director of Student Services will monitor the N1 forms completion from the speicla
education X2 database once to twice a month.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 24 Notice to parent regarding
Status Date: 10/13/2011
proposal or refusal to initiate or change
the identification, evaluation, or
educational placement of the child or the
provision of FAPE
Basis for Partial Approval or Disapproval:
The district reported that it will provide training for the special education Team
chairperson on the specific information to be included in the Notice of Proposed School
District Action (N1 form). The director will monitor the requirements of this criterion
through the X2 database monthly.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By 12/19/11, submit an agenda, signed attendance sheet and training materials used for
training the special education Team chairperson on the appropriate completion of the N1
form.
By 3/12/12, submit a report of the results of an internal review conducted after this
information has been reviewed with the special education Team chairperson. Include the
number of student records reviewed, the number of student records that contained a
complete and detailed Notice of Proposed School District Action, a description of the root
causes for any noncompliance found, and specific actions taken by the district to remedy
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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any noncompliance.
*Please note when conducting internal monitoring that the district must maintain the
following documentation and make it available to the Department upon request: a) List of
the student names and grade levels for the records reviewed; b) Date of the review; c)
Name of person(s) who conducted the review, their role(s), and signature(s).
Progress Report Due Date(s):
12/19/2011
03/12/2012
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Wellfleet CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 25 Parental consent
Partially Implemented
Department CPR Findings:
A review of the student records indicated that the district did not obtain parental consent
in all instances prior to conducting an evaluation.
Description of Corrective Action:
Training will be provided to the special education team chairperson on parental consent.
Anticipated Results:
Compliance with SE 25
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Ann Caretti, Director of Student Services
Completion:
09/29/2011
Evidence of Completion of the Corrective Action:
Training agenda, participants in the training, materials used ofr the training
Description of Internal Monitoring Procedures:
The Director of Student Services will monitor parental consent prior to testing thorugh the
X2 databse program which iwll be checked 1 to 2 times per month.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 25 Parental consent
Corrective Action Plan Status: Approved
Status Date: 10/13/2011
Basis for Partial Approval or Disapproval:
The district reported that it will provide training for the special education Team
chairperson on the requirement to obtain parental consent in all instances prior to
conducting an evaluation. The requirements of this criterion will be monitored by the
director monthly through the X2 database.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By 12/19/11, submit an agenda, signed attendance sheet and training materials used for
training the special education Team chairperson on this requirement.
By 3/12/12, submit a report of the results of an internal review conducted after this
information has been reviewed with the special education Team chairperson. Include the
number of student records reviewed, the number of student records that contained a
signed parental consent form for all areas that were evaluated, a description of the root
causes for any noncompliance found, and specific actions taken by the district to remedy
any noncompliance.
*Please note when conducting internal monitoring that the district must maintain the
following documentation and make it available to the Department upon request: a) List of
the student names and grade levels for the records reviewed; b) Date of the review; c)
Name of person(s) who conducted the review, their role(s), and signature(s).
Progress Report Due Date(s):
12/19/2011
03/12/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 47 Procedural requirements applied to students not yet
Partially Implemented
determined to be eligible for special education
Department CPR Findings:
A review of the documentation indicated that the procedural requirements that apply to
students not yet determined eligible for special education are not included in the student
code of conduct.
Description of Corrective Action:
The district has a copy ready for the principals to put into their parent/student handbook
on the web.
Anticipated Results:
Compliance with SE 47
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Ann Caretti, Director of Student Services
Completion:
11/01/2011
Evidence of Completion of the Corrective Action:
Copy of the procedural requirement as mentioned in SE 47 is ready for principals to
review.
Description of Internal Monitoring Procedures:
Check the website within the next three weeks.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 47 Procedural requirements applied to
Status Date: 10/13/2011
students not yet determined to be
eligible for special education
Basis for Partial Approval or Disapproval:
The district stated that the information regarding the procedural requirements applied to
students not yet determined eligible for special education has been provided to principals
to incorporate into the student code of conduct in the handbook (on the district's
website).
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By 12/19/11, submit a copy of the revised parent/student handbook that contains the
updated information pertaining to students not yet determined eligible for special
education.
Progress Report Due Date(s):
12/19/2011
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10A Student handbooks and codes of conduct
Partially Implemented
Department CPR Findings:
A review of the documentation indicated that the school district does not have a code of
conduct for teachers. In addition, the student code of conduct does not contain a citation
that references M.G.L. c. 76, s. 5.  
Description of Corrective Action:
A teacher's code of conduct will be discussed with principals and a code of conduct will be
identified. Upon approval from the superintendent, the code will be implemented.
References to MGL c. 76 s. 5 will be inserted into the student handbook.
Anticipated Results:
Compliance with CR 10 A
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Ann Caretti, Director of Student Services
Completion:
05/01/2012
Evidence of Completion of the Corrective Action:
Agenda for the topic: Teacher Code of Conduct and participant list. References to the
citation will be listed in the student handbook.
Description of Internal Monitoring Procedures:
Monthly check-ins with the superintendent re: the teacher's code of conduct; checking the
website for the insertion of the legal citation.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 10A Student handbooks and codes of
Status Date: 10/13/2011
conduct
Basis for Partial Approval or Disapproval:
The district reported that a code of conduct for teachers will be developed. In addition,
the student code of conduct will be revised to include references to M.G.L. c. 76, s. 5.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By 12/19/11, submit a copy of the parent/student handbook that includes a reference to
M.G.L. c. 76, s.5.
By 3/12/12, submit a copy of the code of conduct for teachers.
Progress Report Due Date(s):
12/19/2011
03/12/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 25 Institutional self-evaluation
Not Implemented
Department CPR Findings:
A review of the documentation and interviews indicated that the school district has not
conducted an institutional self-evaluation annually for the purposes of ensuring that all
students, regardless of race, color, sex, religion, national origin, limited English
proficiency, sexual orientation, disability, or housing status, have equal access to all
programs, including athletics and other extracurricular activities.
Description of Corrective Action:
The district will provide a survey to faculty, administrators, and parents via the web. The
information will be sent through the email, collect, and analyzed. Based on the data,
changed will occur as soon as possible.
Anticipated Results:
Compliance with CR 25
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Ann Caretti, Director of Student Services
Completion:
11/01/2011
Evidence of Completion of the Corrective Action:
Survey, results, and corrective actions.
Description of Internal Monitoring Procedures:
The survey will be distributed every year.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 25 Institutional self-evaluation
Corrective Action Plan Status: Approved
Status Date: 10/13/2011
Basis for Partial Approval or Disapproval:
The district reported that a survey will be developed and sent to teachers, education
assistants, guidance counselors, administrators and parents to determine whether all
students have equal access to all programs. The surveys will then be analyzed and any
required corrective action will be implemented.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By 3/12/12, submit the results of the survey/evaluation that includes the conclusions
reached and resolution of any identified issues that resulted from the district's assessment
of its K-12 program to ensure that all students, regardless of race, color, sex, religion,
national origin, limited English proficiency, sexual orientation, disability, or housing
status, have equal access to all programs, including athletics and other extracurricular
activities.
Progress Report Due Date(s):
03/12/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Wellfleet Public School District
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Dr. Bonny L. Gifford, Assistant Superintendent
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Structure
Rating: PI
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Department CPR Finding: The Nauset Regional School District (Nauset RDS) is a low-incidence
district. Documentation submitted by the Nauset System, which encompasses the towns of Brewster,
Orleans, Eastham, and Wellfleet indicates that the public schools in these towns together have just
under 20 English language learners (ELLs). Students from these towns’ elementary schools feed into
Nauset’s middle and high schools. A Structured English Immersion (SEI) program is in place to serve
ELLs enrolled in the Nauset System. The District Analysis and Review Tool (DART) for English
language learners shows the following enrollment numbers: Seven in Brewster PS, three in Eastham
PS, one in Orleans PS, one in Wellfleet PS, and seven in Nauset RDS (three in middle school and 4 in
high school).
Documentation reviewed indicated that in the Nauset System current ELE instruction includes thematic
units “based generally on the Carousel of IDEAS English language development by Ballard and Tighe.
ESL teachers use a variety of sources in their teaching including, ‘All around me,’ and ‘Tisi is me’ by
Eliz Claire; ‘ESL Newcomer Books’ (Sunshine Series); ‘Hooray for English Workbook. 1, 2, and 3’ by
Scott Foreman, and ‘Let’s go Series,’ and Side by Side Series.” In addition, districts in the Nauset
System are in the process of developing and writing a curriculum for English language learners.
However, no evidence of this work was provided. (See letter sent with this draft report, regarding the
phasing out of the ELPBO and changes in curricula requirements).
In Wellfleet P.S. ELLs are taught by a licensed ESL teacher and receive ESL instruction individually.
Documents reviewed concerning ESL hours of instruction indicate that Wellfleet P.S. is not providing
hours of instruction that are consistent with Department guidance. For example, in Wellfleet P.S. a
Level 1, first grade, ELL receives 60 minutes of direct ESL instruction, three times a week (or 3hrs a
week), and a Level 3 fourth grader does not receive any direct ESL instruction. This Level 3 ELL, and
all English language learners should receive direct ESL instruction as well as sheltered instruction in
all content areas. (See below for Department guidance on hours of instruction.)
The Department’s guidelines recommend that students receive hours of instruction in accordance with
their Massachusetts English Proficiency Assessment (MEPA) levels as follows: Level 1 and Level 2
should receive 2.5 hours of ESL instruction a day or 12.5 hours a week; those in Level 3, 1-2 hours per
day or 5-10 hours a week, and levels 4 and 5, 2.5 hours per week or half an hour a day.
According to documentation provided, content instruction is based on the Massachusetts Curriculum
Framework; however, not all teachers in the Nauset System have completed their professional
development category training in Sheltered English Immersion; therefore, ELLs are not receiving
effective sheltering of academic content. In Wellfleet P.S. one of two teachers completed Category 1.
Other staff completed PD training in Category 1(4 staff) and Category 4 (one staff). See also ELE 15
for additional comments. (Note that SEI category training is designed to focus on the skills and
knowledge necessary for sheltering instruction as described in the Commissioner’s Memorandum of
June 2004.)
See ELE 14 for comments on teacher licensing information.
Wellfleet P. S., like all the districts in the Nauset System, has not developed an ESL/ELD curriculum,
hours of ESL instruction for students in the district are not consistent with Department guidelines, and
there are teachers working with ELLs that have not yet completed their SEI professional development
training. Consequently, the Department concludes that the district does not have an ELE program that
is consistent with Chapter 71A.that is consistent with Chapter 71A.
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Narrative Description of Corrective Action:
1. Hours of ESL Instruction: The district understands that while service level is a Department
recommendation and not a mandate, it is critical to adhere as closely to this guidance as possible in
order to effectively service each student. We will take appropriate steps to ensure students receive
services more in line with the Department’s recommendations.
A district ESL Team that includes the Director of ESL, the ESL Coordinator, and ESL and content
teachers will be established. This Team will review current hours of instruction being provided to
ELL students at various levels in the Wellfleet district. The Team will review these students’
schedules and determine the most effective strategy to increase services for the remainder of the
school year in accordance with the Department’s recommendations. The team will also project the
number and levels of students who will continue to require services in 2012-2013 in the Wellfleet
district and develop schedules that will provide students with appropriate levels of service in line
with the Department’s recommendations.
2. Curriculum: Aware of the phasing out of the ELPBO, MEPA, and impending changes in curricula
and assessment requirements, we have already begun to learn as much as possible about the new
expectations. We have been exploring the WIDA and Center for English Language Education
(CELS) websites to learn more about timeframes and training opportunities relative to WIDA and
ACCESS. We will continue to monitor these sites as updates are posted. We have also read the
Department’s proposed implementation plan relative to the RETELL initiative, perused the
RETELL website and attended workshops. Further we participated in the April 10th Webinar.
When we receive further guidance from the Department we will take appropriate steps including
assembling our Team and providing release time/and or paid time to develop curriculum that
supports implementation of the WIDA Standards. In addition ESL teachers, the ESL Coordinator,
and the Director of ESL will continue to participate in training sessions such as the Standards
Debut Event that is scheduled to be held in Boston in November 2012. We will plan to roll out the
information as it becomes available each month during faculty meetings to ensure all teachers
understand the changes taking place relative to the transition from the ELBO to WIDA, review
connections to the Common Core, and embrace the significance of providing content based support
for English Language Learners so that classroom practice across the district reflect the emphasis on
content based instruction and support.
3. SEI PD Training: Similar to our response above, we will continue to monitor the RETELL website
to stay abreast of the impending changes relative to SEI training and the SEI Endorsement. We
have already read through the Department’s draft proposal for implementation and will plan on
attending any training pertaining to this initiative. Once we receive further guidance from the
Department, we will develop a professional development plan to ensure all required educators,
including administrators, are appropriately trained. We will also ensure our staff becomes familiar
with the RETELL initiative through district wide Staff Updates and monthly staff meetings in each
school.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each Corrective
Implementation: Dr. Bonny L. Gifford
Action Activity:
Assistant Superintendent/Director of ESL
1. September, 2012
in collaboration with Jennifer Lyon: ESL
2. March, 2013: Dependent upon Department’s timeline
Coordinator
3. March, 2013: Dependent upon Department’s timeline
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Evidence of Completion of the Corrective Action:
1. Documentation including minutes of meetings, individual student schedules, and teacher
assignments
2. Workshop and Webinar registration confirmations, documentation of curriculum meetings/hours,
Curriculum document, staff meeting agendas, Staff Updates, email communication relative to
dissemination of information
3. Workshop and/or Webinar registration confirmations, documentation of meetings (agendas,
minutes), Staff Updates, staff meeting agendas, professional development plan,
(evidence of training as it becomes available)
Description of Internal Monitoring Procedures: The Assistant Superintendent who also serves as the
Director of ESL, in collaboration with the ESL Coordinator, will meet with the ESL Team including
principals or designees on a bi-monthly basis for the purpose of discussing and documenting the
district’s progress relative to RETELL, WIDA, and ACCESS. We will also share updates on
curriculum development. Quarterly Staff Updates and a monthly School Committee report will include
updated information as it becomes available.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Program Placement
and Structure
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: None
Required Elements of Progress Report(s):
Please provide the Department with the following by February 15, 2013
Evidence that all ELL students receive sufficient ESL instruction, consistent with the students’ levels
of English proficiency and Department guidance
(http://www.doe.mass.edu/mcas/mepa/2009/guidance.doc).
Provide the Department with evidence that ELLs receive subject matter content that is based on the
current Massachusetts Curriculum Frameworks in English/Language Arts, mathematics, science and
social studies.
Please submit the following by May 10, 2013
Provide the Department with the district’s new ESL/ELD curriculum, which should be aligned with all
Massachusetts Curriculum Frameworks (e.g., English/Language Arts, mathematics, science, social
studies) and the WIDA English language development standards.
See http://www.wida.us/standards/eld.aspx.
Provide the Department with the plan for making the SEI cohort training available to the core academic
teachers of ELLs and the building administrators who supervise such teachers and to arrange for the
participation of such teachers and administrators in the training.
Provide evidence of dissemination of information concerning the new SEI requirements to
administrators and core academic teachers.
Progress Report Due Date(s): February 15, 2013 and May 10, 2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11 Equal Access to
Academic Programs and Services
Rating: PI
Department CPR Finding: A review of the documentation indicated that classroom teachers are not
sufficiently trained in sheltering English content. Therefore, students with limited English proficiency
are not taught to the same academic standards and curriculum as all students and are not provided
with the same opportunities to master such standards.
Narrative Description of Corrective Action: As indicated in ELE 5 Program Placement and
Structure above we will continue to monitor the RETELL website to stay abreast of the impending
changes relative to SEI training and the SEI Endorsement. We have already read through the
Department’s draft proposal for implementation and will plan on attending any training pertaining to
this initiative. Once we receive further guidance from the Department, we will develop a professional
development plan to ensure all required educators, including administrators receive appropriate
training. We will also ensure our staff becomes familiar with the RETELL initiative through district
wide Staff Updates and monthly staff meetings in each school.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Dr. Bonny L. Gifford
Corrective Action Activity:
Assistant Superintendent/
March, 2013: Depending upon Department’s
Director of ESL
timeline and release of more guidance
Evidence of Completion of the Corrective Action:
Workshop and Webinar registration confirmations, staff meeting agendas, Staff Updates, email
communication relative to dissemination of information, documentation of ESL Team meetings
(agendas, minutes), and copy of professional development plan
(Evidence of training participation as it becomes available).
Description of Internal Monitoring Procedures:
The Assistant Superintendent in collaboration with the ESL Coordinator will implement bi-monthly
ESL Team meetings. Members will include ESL teachers and principals or designees. During these
meetings we will discuss recent updates relative to the RETELL initiative, WIDA, and ACCESS. We
also develop the district’s professional development plan as information becomes available from the
Department and monitor participation progress.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11 Equal Access to
Academic Programs and Services
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): See ELE 5
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Progress Report Due Date(s): February 15, 2013 and May 10, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional
Development Requirements
Rating: PI
Department CPR Finding: The district submitted a five year plan for SEI professional development
which runs through 2011. This plan includes training providers and the SEI category training made
available to teachers per school year. However, it does not include an update for each school
concerning what SEI professional development each content area teacher working with ELLs, in each
school, has completed to date. See also ELE 5. (See letter sent with the draft report, regarding change
in requirements for category 3).
Narrative Description of Corrective Action: As indicated in ELE 5 Program Placement and
Structure above we will continue to monitor the RETELL website to stay abreast of the impending
changes relative to SEI training and the SEI Endorsement. We have already read through the
Department’s draft proposal for implementation and will plan on attending any training pertaining to
this initiative. Once we receive further guidance from the Department, we will prepare an updated list
of educators and the SEI professional development they have completed. This data will guide the
development of a professional development plan that will drive training of all required educators,
including administrators. Principals will be advised of the status of each of their staff members and
plans for training. We will also ensure our staff becomes familiar with the RETELL initiative through
district wide Staff Updates and monthly staff meetings in each school.
Title/Role of Person(s) Responsible for Expected Date of Completion for Each Corrective
Implementation: Dr. Bonny L. Gifford
Action Activity:
Assistant Superintendent/
March, 2013: Depending upon Department’s timeline and
Director of ESL in collaboration with
release of more guidance
Jennifer Lyon: ESL Coordinator
Evidence of Completion of the Corrective Action:
1. List of teachers and completed professional development
2. Notification to principals re: staff members and professional development needs
3. Professional development plan
4. Evidence of training as it becomes available
Description of Internal Monitoring Procedures: The Assistant Superintendent in collaboration with
the ESL Coordinator will implement bi-monthly ESL Team meetings. Members will include ESL
teachers and principals or designees. During these meetings we will share updates relative to the
RETELL initiative, WIDA, and ACCESS. Progress on the development of the district’s professional
development plan and its implementation will also be discussed during these meetings.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15 Professional
Development Requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): See ELE 5
Progress Report Due Date(s): February 15, 2013 and May 10, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 17 Program Evaluation
Rating: NI
Department CPR Finding: A review of the documentation indicated that the district has not
conducted periodic evaluations of the effectiveness of its ELE program in developing students’ English
language skills and increasing their ability to participate meaningfully in the educational program.
Narrative Description of Corrective Action: The ESL Team will develop a Program Evaluation
Protocol which will be implemented annually. Development steps will include:
 Determine the kinds of information we will draw on to drive the Program Evaluation: (Policies,
Research, Context)
 Review Federal and state policies
 Clarify our audience(s) i.e. how will different constituents use the information?
 Develop guiding questions. Ex. What are our goals? How is the program implemented so that
students can reach these goals? How are our students performing relative to these goals? What
evidence do we collect? How do we use the evidence to inform decision-making? Where are our
strengths?
 Determine/Develop/Create various components of the Evaluation Process. May include surveys,
review of student achievement data, review of goals, review of program services etc.
 Implement the Evaluation Process
 Produce Program Evaluation Summary
 Discuss results during ESL Team meetings
 Modify program/services as a result of findings from Program Evaluation
 Share findings with appropriate audience(s) such as parents, staff, school committee
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Dr. Bonny L. Gifford
Corrective Action Activity:
Assistant Superintendent/
March, 2013
Director of ESL in collaboration with
Jennifer Lyon: ESL Coordinator
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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Evidence of Completion of the Corrective Action:
1. ESL Team agendas and minutes
2. Completed Program Evaluation Protocol
3. Documentation of Implementation of Program Evaluation Protocol
4. Program Evaluation Summary
5. Documentation of changes in program resulting from Program Evaluation
Description of Internal Monitoring Procedures: During monthly ESL Team meetings members will
proceed through the steps listed above and take any other action necessary to follow through on the
development, implementation, and reporting process.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 17 Program Evaluation
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the ESL Team meeting agenda, minutes and the Program Evaluation Protocol
developed by the district. This progress report is due by February 15, 2013.
Please submit a copy of the written ELE program evaluation summary completed by the ELE Team.
This progress report is due by May 10, 2013.
Progress Report Due Date(s): February 15, 2013 and May 10, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18 Records of LEP Students
Rating: PI
Department CPR Finding: A review of the ELE student records indicated that not all records
included home language surveys or progress reports.
Narrative Description of Corrective Action: The ESL Coordinator, in collaboration with the ESL
teachers, will develop a model student record folder for all ESL teachers and administrators to illustrate
all appropriate documentation that must be maintained in students’ records. At our initial ESL Team
meeting in the September, 2012 this folder will be disseminated along with instructions relative to steps
that must be taken to ensure compliance. ESL teachers and the Coordinator will collaborate to ensure
compliance. The ESL teachers will review student records and submit documentation to the ESL
Coordinator indicating appropriate records review and compliance. The ESL Coordinator will then
document compliance in a letter to the Director of ESL.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Jennifer Lyon
March, 2013
ESL Coordinator
Evidence of Completion of the Corrective Action:
 Copy of model student folder
 ESL Team agenda and minutes
 Confirmation of students’ records review from ESL teachers to ESL Coordinator
 Confirmation letter from the ESL Coordinator to Director of ESL
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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Description of Internal Monitoring Procedures: The Assistant Superintendent in collaboration with
the ESL Coordinator will implement bi-monthly ESL Team meetings. Members will include ESL
teachers and principals or designees. The initial meeting for 2013 will include dissemination of a model
student record. The ESL Coordinator will ensure compliance through periodic onsite record review,
documentation from ESL teachers and submission of a confirmation letter to the Director of ESL.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18 Records of LEP
Students
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the September 2012 ESL team minutes from the meeting held to review the
model student record folder. Include the name and role of each attendee and the person responsible for
providing this training. This progress report is due by February 15, 2013.
Please submit the results of an administrative review of the ELL student records to determine that all
required information and documents are in the record. Include the following information:
1. Staff member conducting the review;
2. Number of student records reviewed;
3. Number of student records found to be in compliance with the requirements;
4. Description of the root causes for any noncompliance found;
5. Actions taken by the district to remedy any noncompliance
This progress report is due by May 10, 2013.
* Please note when conducting internal monitoring that the district must maintain the following
documentation and make it available to the Department upon request: a) List of the student names and
grade levels for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s), and signature(s).
Progress Report Due Date(s): February 15, 2013 and May 10, 2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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