MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Wakefield
CPR Onsite Year: 2010-2011
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 11/02/2011.
Mandatory One-Year Compliance Date: 11/02/2012
Summary of Required Corrective Action Plans in this Report
Criterion
SE 2
Criterion Title
Required and optional assessments
SE 3
SE 4
Special requirements for determination of specific learning
disability
Reports of assessment results
SE 6
Determination of transition services
SE 7
Transfer of parental rights at age of majority and student
participation and consent at the age of majority
IEP Team composition and attendance
SE 8
SE 9
Timeline for determination of eligibility and provision of
documentation to parent
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
SE 9A
SE 12
Criterion Title
Elements of the eligibility determination; general education
accommodations and services for ineligible students
Frequency of re-evaluation
SE 13
Progress Reports and content
SE 15
Outreach by the School District (Child Find)
SE 16
Screening
SE 17
SE 18A
Initiation of services at age three and Early Intervention
transition procedures
IEP development and content
SE 18B
Determination of placement; provision of IEP to parent
SE 19
Extended evaluation
SE 24
SE 25
Notice to parent regarding proposal or refusal to initiate or
change the identification, evaluation, or educational
placement of the child or the provision of FAPE
Parental consent
SE 41
Age span requirements
SE 43
Behavioral interventions
SE 51
Appropriate special education teacher licensure
SE 55
Special education facilities and classrooms
CR 3
Access to a full range of education programs
CR 7
Information to be translated into languages other than
English
Accessibility of extracurricular activities
CR 8
CR 13
CR 14
CR 16
Availability of information and academic counseling on
general curricular and occupational/vocational opportunities
Counseling and counseling materials free from bias and
stereotypes
Notice to students 16 or over leaving school without a high
school diploma, certificate of attainment, or certificate of
completion
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
CR 25
Criterion Title
Institutional self-evaluation
CPR Rating
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 2 Required and optional assessments
Partially Implemented
Department CPR Findings:
Student records and staff interviews indicated that when a student is referred for an
evaluation to determine eligibility, the district does not always conduct assessments in the
area of suspected disability. Specifically, some students at the elementary level receive a
screening in lieu of a complete speech and language assessment, observations were not
always completed for students identified as having a Specific Learning Disability ( SLD)
and educational status assessments were not always included on the signed consent
forms.
Description of Corrective Action:
The district has procedures to ensure that assessments are completed in the area of
suspected disability, including observations and educational assessments. Procedures are
followed, yet not consistently. Staff training and informational meetings will occur to
inform staff to consistently follow the procedures.
Title/Role(s) of responsible Persons:
Expected Date of
Kevin Pierce, Director of Special Education
Completion:
11/02/2012
Evidence of Completion of the Corrective Action:
Document and save sign-in sheets used by special education staff as well as
paperwork/powerpoint disseminate at the training.
Description of Internal Monitoring Procedures:
Checklist of all required documentation in a submitted evaluation file (ex: including
consent form, required assessments, and observation forms) will be created and
maintained by the special education director and special education administrative staff.
These will be attached to each student's individual file and data will be reviewed at
selected consistent intervals throughout the year.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 2 Required and optional assessments
Corrective Action Plan Status: Approved
Status Date: 01/05/2012
Basis for Partial Approval or Disapproval:
See SE 9A for corrective action for discontinuation of screening for speech plans.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide documentation of staff training and informational meetings for completion of
assessments in the area of suspected disability, including observations and educational
assessments; include agenda(s), signed attendance sheet(s), and sample of training
materials. Provide this documentation by February 22, 2012.
Wakefield Public Schools will provide a detailed narrative describing the results of a record
review from a sample of students at each grade level (minimum of three per level,
including early childhood) with initial and re-evaluations post-training for evidence that
observations and educational assessments were documented on the signed consent form,
completed as part of the evaluation process, and included in the student's record. Please
indicate the total number of records reviewed and the number of records that
demonstrated that required assessments such as observations for SLD students and
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educational assessments were consented to, conducted, and included in the student
records.
If continued noncompliance was identified, please indicate the specific corrective action
taken to address the noncompliance. Provide a detailed summary of the district's record
review, including student?s grade level; method of determination; and the results of the
review. Include: 1) The number of student records reviewed; 2) The number of student
records in compliance; 3) For all records not in compliance with this criterion, determine
the root cause(s) of the non-compliance; and 4) The district's plan to remedy the noncompliance if applicable. Please provide the results of the student record review by May 1,
2012.
Please note that when conducting internal monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade level for the record review; b) Date of the review; c) Name of
person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
02/22/2012
05/01/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 3 Special requirements for determination of specific learning
Partially Implemented
disability
Department CPR Findings:
Student records demonstrated not all required IEP Team members sign the written
determination for specific learning disability. Additionally, the district does not consistently
use the required SLD procedures and/or documentation.
Description of Corrective Action:
The District has a procedure for obtaining written documentation for SLD procedures, The
procedures are followed, yet not consistently. Staff training and informational meetings
will occur to inform staff to consistently follow the procedures.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education and Chairpeople
Completion:
11/02/2012
Evidence of Completion of the Corrective Action:
Document and save sign-in sheets used by special education staff as well as
paperwork/powerpoint disseminate at the training.
Description of Internal Monitoring Procedures:
Checklist of all required documentation in a submitted evaluation file (ex: required SLD
forms and signatures) will be created and maintained by the special education director
and special education administrative staff. These will be attached to each student's
individual file and data will be reviewed at selected consistent intervals throughout the
year.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 3 Special requirements for
Approved
determination of specific learning
Status Date: 01/05/2012
disability
Basis for Partial Approval or Disapproval:
According to the district's self assessment and record review, not all Team members
signed the SLD written determination form because of staff excusals before the end of a
Team meeting. The district's description of its corrective action does not address this
situation.
Department Order of Corrective Action:
Provide an additional description of how the district will ensure that all Team members
sign the written SLD determination form at eligibility meetings for SLD students; provide
this description by February 8, 2012.
Required Elements of Progress Report(s):
Provide documentation of staff training and informational meetings for completion and
inclusion of Specific Learning Disability (SLD) eligibility documentation; include agenda(s),
signed attendance sheet(s), and sample of training materials. Provide this documentation
by February 22, 2012.
Provide an additional description of how the district will ensure that all IEP Team members
sign the written SLD determination form at eligibility meetings for SLD students; provide
this description by February 22, 2012.
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Wakefield Public Schools will provide a detailed narrative describing the results of a record
review from a sample of students at each grade level (minimum of three per level) with
initial SLD determinations and re-evaluations post district training on this issue for
evidence that all required IEP Team members signed the written determination for specific
learning disability and consistently used the required SLD procedures and/or
documentation.
Please indicate the total number of records reviewed and the number of records that
demonstrated that all required IEP Team members signed the written determination for
specific learning disability and consistently used the required SLD procedures and/or
documentation. If continued noncompliance was identified, please indicate the specific
corrective action taken to address the noncompliance. Provide a detailed summary of the
district's record review, including student's grade level; method of determination; and the
results of the review. Include: 1) The number of student records reviewed; 2) The
number of student records in compliance; 3) For all records not in compliance with this
criterion, determine the root cause(s) of the non-compliance; and 4) The district's plan to
remedy the non-compliance if applicable. Please provide the results of the student record
review by May 1, 2012.
Please note that when conducting internal monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade level for the record review; b) Date of the review; c) Name of
person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
02/22/2012
05/01/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 4 Reports of assessment results
Partially Implemented
Department CPR Findings:
The student record review demonstrated that not all assessment reports contained the
assessor’s diagnostic impression and/or explicit means of meeting the student’s needs.
Description of Corrective Action:
The district has procedures to ensure that reports contain diagnostic impressions.
Procedures are followed, yet not consistently. Staff training and informational meetings
will occur to inform staff to consistently follow the procedures.
Title/Role(s) of responsible Persons:
Expected Date of
Kevin Pierce, Director of Education and Chairpersons
Completion:
11/02/2012
Evidence of Completion of the Corrective Action:
Document and save sign-in sheets used by special education staff as well as
paperwork/powerpoint disseminate at the training.
Description of Internal Monitoring Procedures:
Director of Special Education will review all assessment reports in an individual file at
selected periodic intervals.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 4 Reports of assessment results
Corrective Action Plan Status: Approved
Status Date: 01/05/2012
Basis for Partial Approval or Disapproval:
The district's proposed corrective action is accepted.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide documentation of staff training and informational meetings for ensuring that
assessment reports contain diagnostic impressions and explicit means of meeting student
needs; include agenda(s) and signed attendance sheet(s). Please provide the specific
training materials used with staff members who develop assessment reports, including
related service providers, school psychologists, and special education teachers. Provide
the documentation by February 22, 2012.
Wakefield Public Schools will provide a detailed narrative describing the results of a record
review from a sample of students at each grade level (minimum of 3 per level) with initial
evaluations and re-evaluations post-training for evidence that all assessment reports
contain the diagnostic impressions of the assessor and explicit means of meeting student
needs. Please indicate the total number of records reviewed and the number of records
that demonstrated that all assessment reports -- including related service assessments,
psychological evaluation reports, and achievement assessment reports -- contain the
diagnostic impressions of the assessor and explicit means of meeting student needs.
If continued noncompliance was identified, please indicate the specific corrective action
taken to address the noncompliance. Provide a detailed summary of the district's record
review, including student's grade level; method of determination; and the results of the
review. Include: 1) The number of student records reviewed; 2) The number of student
records in compliance; 3) For all records not in compliance with this criterion, determine
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the root cause(s) of the non-compliance; and 4) The district's plan to remedy the noncompliance if applicable. Please provide the results of the student record review by May 1,
2012.
Please note that when conducting internal monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade level for the record review; b) Date of the review; c) Name of
person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
02/22/2012
05/01/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 6 Determination of transition services
Partially Implemented
Department CPR Findings:
The student record review indicated that IEP Teams do not consistently develop and/or
annually review a Transition Plan for students aged 14 and older.
Description of Corrective Action:
The district has procedures to ensure that transition plans are completed in the required
timeframe. Procedures are followed, yet not consistently. Staff training and informational
meetings will occur to inform staff to consistently follow the procedures.
Title/Role(s) of responsible Persons:
Expected Date of
Kevin Pierce, Director of Special Educaion
Completion:
11/02/2012
Evidence of Completion of the Corrective Action:
Document and save sign-in sheets used by special education staff as well as
paperwork/powerpoint disseminate at the training.
Description of Internal Monitoring Procedures:
Checklist of all required documentation in a submitted evaluation file (ex: including
Transition Plan, when applicable) will be created and maintained by the special education
director and special education administrative staff. These will be attached to each
student's individual file and data will be reviewed at selected consistent intervals
throughout the year.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 6 Determination of transition services
Corrective Action Plan Status: Approved
Status Date: 01/05/2012
Basis for Partial Approval or Disapproval:
See DESE response for SE 18A.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide documentation of staff training and informational meetings for ensuring that
transition plans are developed for students aged 14+ during initial IEP Team meetings
and reviewed/revised annually; include agenda(s), signed attendance sheet(s), and
training materials on transition planning. Provide the documentation by February 22,
2012.
Wakefield Public Schools will provide a detailed narrative describing the results of a record
review from a sample of students at each grade level (minimum of five per middle school
and high school level) with initial IEP development meetings and annual reviews for
evidence that transition plans are developed and reviewed annually.
Please indicate the total number of records reviewed and the number of records that
demonstrated that 1) initial IEP teams develop transition plans for all students aged 14+,
and 2) transition plans are appropriately revised and reviewed at annual IEP meetings.
If continued noncompliance was identified, please indicate the specific corrective action
taken to address the noncompliance. Provide a detailed summary of the district's record
review, including student's grade level; method of determination; and the results of the
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review. Include: 1) The number of student records reviewed; 2) The number of student
records in compliance; 3) For all records not in compliance with this criterion, determine
the root cause(s) of the non-compliance; and 4) The district's plan to remedy the noncompliance if applicable. Please provide the results of the student record review by May 1,
2012.
Please note that when conducting internal monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade level for the record review; b) Date of the review; c) Name of
person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
02/22/2012
05/01/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 7 Transfer of parental rights at age of majority and student
Partially Implemented
participation and consent at the age of majority
Department CPR Findings:
The student record review indicated that the school district does not consistently
implement procedures to obtain consent from students who obtain the age of majority to
continue special education programming.
Description of Corrective Action:
The district has a policy in place for obtaining Age of Majority signatures. During informal
staff meetings, Special Education staff at the high school have been reminded to bring the
appropriate paperwork to meeting of all students who will be needing to sign these forms.
The Director of Special Education will address this issue again at the next staff meeting.
Additionally, a data base will be created of all high school age students and their
birthdays. A reminder will be sent to staff to ensure all paperwork is complete.
Title/Role(s) of responsible Persons:
Expected Date of
Kevin Pierce - Director of Special Education
Completion:
11/02/2012
Evidence of Completion of the Corrective Action:
The data base will be reviewed every three months. Support staff will monitor the data
base.
Description of Internal Monitoring Procedures:
Director will review the monitoring system. Additionally, a data base will be created of all
high school age students and their birthdays. A reminder will be sent to staff to ensure all
paperwork is complete.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 7 Transfer of parental rights at age of
Status Date: 01/05/2012
majority and student participation and
consent at the age of majority
Basis for Partial Approval or Disapproval:
The district's proposed corrective action is accepted.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Wakefield Public Schools will provide a detailed narrative describing the results of a record
review from a sample of high school students aged 17 through 22 for evidence that the
district has obtained consent for the IEP from the educational decision-maker (the student
or the parent).
Please indicate the total number of records reviewed and the number of records that
demonstrated that the appropriate educational decision maker signed the current IEP,
consent to evaluate forms, etc.
If continued noncompliance was identified, please indicate the specific corrective action
taken to address the noncompliance. Provide a detailed summary of the district's record
review, including student?s grade level; method of determination; and the results of the
review. Include: 1) The number of student records reviewed; 2) The number of student
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records in compliance; 3) For all records not in compliance with this criterion, determine
the root cause(s) of the non-compliance; and 4) The district's plan to remedy the noncompliance if applicable. Please provide the results of the student record review by May 1,
2012.
Please note that when conducting internal monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade level for the record review; b) Date of the review; c) Name of
person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
05/01/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 8 IEP Team composition and attendance
Partially Implemented
Department CPR Findings:
According to the student record review and parent surveys, required IEP Team members
do not consistently provide written input for the development of the IEP to the parent and
the IEP team prior to the meeting when the IEP Team members cannot attend, and their
input is essential to the development of the IEP. Written documentation of the parent's
excusal of a required IEP Team member’s participation did not consistently appear in
student records. Additionally, see SE 3.
Description of Corrective Action:
The district has procedures to ensure that proper paperwork is completed at a meeting
and sent home with parents as well as excusal requirements for requried participants.
Procedures are followed, yet not consistently. Staff training and informational meetings
will occur to inform staff to consistently follow the procedures.
Title/Role(s) of responsible Persons:
Expected Date of
Kevin Pierce, Director of Special Education and Chairperson(s)
Completion:
11/02/2012
Evidence of Completion of the Corrective Action:
Document and save sign-in sheets used by special education staff as well as
paperwork/powerpoint disseminate at the training.
Description of Internal Monitoring Procedures:
Checklist of all required documentation in a submitted evaluation file (ex: IEP draft and
excusal form, as needed) will be created and maintained by the special education director
and special education administrative staff. These will be attached to each student's
individual file and data will be reviewed at selected consistent intervals throughout the
year.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 8 IEP Team composition and
Status Date: 01/05/2012
attendance
Basis for Partial Approval or Disapproval:
The district's proposed corrective action is accepted.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide documentation of staff trainings, including agendas, signed attendance sheets,
and training materials. Submit this documentation by February 22, 2012.
Wakefield Public Schools will provide a detailed narrative describing the results of a record
review from a sample of student records where a required IEP Team member was
excused (three student records per school level) for evidence that required IEP Team
members provide written input for the development of the IEP to the IEP team prior to
the meeting and written documentation of the parent's excusal of a required IEP Team
member is present in the file.
If continued noncompliance was identified, please indicate the specific corrective action
taken to address the noncompliance. Provide a detailed summary of the district's record
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review, including student's grade level; method of determination; and the results of the
review. Include: 1) The number of student records reviewed; 2) The number of student
records in compliance; 3) For all records not in compliance with this criterion, determine
the root cause(s) of the non-compliance; and 4) The district's plan to remedy the noncompliance if applicable. Please provide the results of the student record review by May 1,
2012.
Please note that when conducting internal monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade level for the record review; b) Date of the review; c) Name of
person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
02/22/2012
05/01/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 9 Timeline for determination of eligibility and provision of
Partially Implemented
documentation to parent
Department CPR Findings:
Student records contained multiple signed consent forms for the same
eligibility/evaluation process. IEP Team meetings were generally held beyond 45 school
working days after receipt of the first signed parent’s consent.
Description of Corrective Action:
The district has a policy in place for obtaining consent forms, and the director will remind
support staff to attach only one signed consent form to file.
The district has informal procedures to keep track of when the 45 day meetings should be
held, and will readdress the issue of timeline compliance during a special education staff
meeting.
Title/Role(s) of responsible Persons:
Expected Date of
Kevin Pierce Director of Special Education
Completion:
11/02/2012
Evidence of Completion of the Corrective Action:
A data base will be created that will ensure compliance with the 45 day timeline.
Description of Internal Monitoring Procedures:
The district will cross reference the informal tracking system with data collection.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 9 Timeline for determination of
Approved
eligibility and provision of documentation
Status Date: 01/05/2012
to parent
Basis for Partial Approval or Disapproval:
According to the district's proposed corrective action, the district uses an informal
procedure to keep track of eligibility timelines, which will continue to be used, along with
a data base of student information not yet developed. The district did not describe in any
detail either their informal method of tracking timelines or the data base that will be
created.
The district's self-assessment identified multiple instances of timeline issues, including not
meeting annual review dates and 45-day eligibility timelines, in addition to the multiple
consent issue identified by the DESE's record review. Therefore, the use of an informal
method and the lack of specific information regarding its data management for keeping
track of timelines is not sufficient as a proposed corrective action.
Department Order of Corrective Action:
Please conduct a root cause analysis of the cause of timeline delays to determine if
absences, parent scheduling, or other factors are responsible for delays in convening IEP
Teams across all levels of the district. If reviews are postponed because of other factors,
the reason for postponing meetings must be clearly documented in the student record.
Upon identifying the root causes, please indicate the district's proposed actions to address
these concerns.
Develop a formal tracking process and internal oversight system to ensure that IEP Teams
convene within 45 days of the signed consent form. Identify to the DESE the person(s)
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responsible for monitoring the tracking system.
Required Elements of Progress Report(s):
Provide the district's root cause analysis for delays in timelines as documented by the
district's self-assessment.
Please provide a detailed narrative description of the formal process developed for
tracking timelines, including the person(s) responsible for overseeing the system, and a
description of the proposed database and how it will be used in conjunction with the
formal tracking system.
Provide evidence of the training to special education staff responsible for scheduling IEP
Team meetings on the newly developed procedure and oversight system and on
documenting schedule changes because of absences,parent requests, etc., in the student
record; include agendas, signed attendance sheets, and documentation of the training
materials. Provide all documentation supporting these actions by February 22 2012.
Wakefield Public Schools will provide a detailed narrative describing the results of a record
review from a sample of student records (minimum of 3 student records per school level)
for evidence that IEP Teams are convened on or before the 45 days from the date of the
signed consent form.
If continued noncompliance was identified, please indicate the specific corrective action
taken to address the noncompliance. Provide a detailed summary of the district's record
review, including student?s grade level; method of determination; and the results of the
review. Include: 1) The number of student records reviewed; 2) The number of student
records in compliance; 3) For all records not in compliance with this criterion, determine
the root cause(s) of the non-compliance; and 4) The district's plan to remedy the noncompliance if applicable. Please provide the results of the student record review by May 1,
2012.
Please note that when conducting internal monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade level for the record review; b) Date of the review; c) Name of
person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
02/22/2012
05/01/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 9A Elements of the eligibility determination; general
Partially Implemented
education accommodations and services for ineligible students
Department CPR Findings:
According to interviews and documentation, the district develops partial speech/language
plans or contracts for students not found eligible; in other cases, students who are not
assessed for eligibility will receive speech/language plans after an initial screening.
Description of Corrective Action:
The District will discontinue the practice of providing speech plans. All students with
suspected speech disabilities will be formally evaluated and eligibility determination will be
made.
Title/Role(s) of responsible Persons:
Expected Date of
Kevin Pierce, Director of Special Education
Completion:
12/31/2012
Evidence of Completion of the Corrective Action:
Training and review of assessment procedure and eligibility requirements with
speech/language staff districtwide. Document and save sign-in sheets as well as
paperwork/powerpoint disseminate at the training.
Description of Internal Monitoring Procedures:
Student files will be monitored following eligibility meetings when speech has been
evaluated to ensure that documentation regarding an IEP or finding of no eligibility is
included.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 9A Elements of the eligibility
Status Date: 01/05/2012
determination; general education
accommodations and services for
ineligible students
Basis for Partial Approval or Disapproval:
The district's proposed corrective action is accepted.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide documentation of the training and review of assessment procedure and eligibility
requirements with speech/language staff districtwide; provide agendas, signed
attendance sheets and training documents. Provide this documentation to the DESE by
February 22, 2012.
Wakefield Public Schools will provide a detailed narrative describing the results of a record
review from a sample of students from each elementary school (minimum of 3 students
per school) for evidence that any student with a suspected speech disability is formally
evaluated and an IEP Team makes an eligibility determination.
If continued noncompliance was identified, please indicate the specific corrective action
taken to address the noncompliance. Provide a detailed summary of the district's record
review, including student's grade level; method of determination; and the results of the
review. Include: 1) The number of student records reviewed; 2) The number of student
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records in compliance; 3) For all records not in compliance with this criterion, determine
the root cause(s) of the non-compliance; and 4) The district's plan to remedy the noncompliance if applicable. Please provide the results of the student record review by May 1,
2012.
Please note that when conducting internal monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade level for the record review; b) Date of the review; c) Name of
person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
02/22/2012
05/01/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 12 Frequency of re-evaluation
Partially Implemented
Department CPR Findings:
According to the student record review, re-evaluations are not always conducted within
three years. For example, the district postponed some re-evaluations after receiving
signed consent for the evaluations.
Description of Corrective Action:
The District understands that re-evaluations need to be conducted within three years and
will create a monitoring system to ensure that evaluations are completed on time.
Title/Role(s) of responsible Persons:
Expected Date of
Kevin Pierce, Director of Special Education
Completion:
11/02/2012
Evidence of Completion of the Corrective Action:
Monitor sheets will be checked every three months to determine compliance.
Description of Internal Monitoring Procedures:
Director of special education and administrative staff will monitor timeframe for
compliance. This will be done using internally generated monitoring sheets and Esped and
will be checked every three months to determine compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 12 Frequency of re-evaluation
Corrective Action Plan Status: Partially
Approved
Status Date: 01/05/2012
Basis for Partial Approval or Disapproval:
Please see DESE response under SE 9 regarding the development of a formal monitoring
system to track student eligibility timelines.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide a detailed narrative description of the formal process developed for
tracking timelines for three-year evaluations, including the person(s) responsible for
overseeing the system, and a description of the proposed database and how it will be
used in conjunction with the formal tracking system.
Provide evidence of the training to special education staff responsible for scheduling
three-year evaluations on the newly developed procedure and oversight system and on
documenting issues that cause delays because of absences, parent requests, etc., in the
student record; include agendas, signed attendance sheets, and documentation of the
training materials.
Provide all documentation supporting these actions by February 22, 2012.
Wakefield Public Schools will provide a detailed narrative describing the results of a record
review from a sample of student records (minimum of 3 student records per school level)
for evidence that three-year re-evaluations are conducted on time, and that any delays in
the process are appropriately documented in the student records.
If continued noncompliance was identified, please indicate the specific corrective action
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taken to address the noncompliance. Provide a detailed summary of the district's record
review, including student's grade level; method of determination; and the results of the
review. Include: 1) The number of student records reviewed; 2) The number of student
records in compliance; 3) For all records not in compliance with this criterion, determine
the root cause(s) of the non-compliance; and 4) The district's plan to remedy the noncompliance if applicable. Please provide the results of the student record review by May 1,
2012.
Please note that when conducting internal monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade level for the record review; b) Date of the review; c) Name of
person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
02/22/2012
05/01/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 13 Progress Reports and content
Partially Implemented
Department CPR Findings:
The student record review demonstrated that progress reports were not always kept in
student files.
Description of Corrective Action:
The Director will meet with support staff to determine how much time will be needed to
ensure progress notes are filed.
Title/Role(s) of responsible Persons:
Expected Date of
Kevin Pierce, Director of Special Education
Completion:
11/02/2012
Evidence of Completion of the Corrective Action:
Support staff will be given time to complete all filing and will be informed of this at staff
training.
Description of Internal Monitoring Procedures:
Within two weeks of progres reports being turned in, they will be filed by administrative
staff.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 13 Progress Reports and content
Corrective Action Plan Status: Approved
Status Date: 01/05/2012
Basis for Partial Approval or Disapproval:
The proposed corrective action is accepted, provided the district is certain that filing by
support staff is the root cause of the non-compliance and the district has determined that
all service providers are submitting progress reports in a timely fashion.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide a detailed narrative description of the problem solving developed by the
district to address the inclusion of progress reports in student files. Provide this
documentation by February 22, 2012.
Wakefield Public Schools will provide a detailed narrative describing the results of a record
review from a sample of student records (minimum of 3 student records per school level)
for evidence that progress reports are included in student files. Please ensure that out-ofdistrict students are included in this sample.
If continued noncompliance was identified, please indicate the specific corrective action
taken to address the noncompliance. Provide a detailed summary of the district's record
review, including student's grade level; method of determination; and the results of the
review. Include: 1) The number of student records reviewed; 2) The number of student
records in compliance; 3) For all records not in compliance with this criterion, determine
the root cause(s) of the non-compliance; and 4) The district's plan to remedy the noncompliance if applicable. Please provide the results of the student record review by May 1,
2012.
Please note that when conducting internal monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
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student names and grade level for the record review; b) Date of the review; c) Name of
person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
02/22/2012
05/01/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 15 Outreach by the School District (Child Find)
Partially Implemented
Department CPR Findings:
According to interviews, the district does not conduct annual outreach for early
intervention screenings for 3 and 4 year-olds.
Description of Corrective Action:
The district does conduct annual outreach for early intervention screenings for 3 and 4
year-olds and evidence of this practice is on file in the Special Education office.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education
Completion:
11/02/2012
Evidence of Completion of the Corrective Action:
Copies of outreach letter and mailing list of day care facilities, doctor's offices, churches,
libraries, schools, etc. Copies of press releases and requests for public access television
broadcast.
Description of Internal Monitoring Procedures:
File will continue to be maintained/monitored for completion of child find activities each
year.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 15 Outreach by the School District
Status Date: 01/05/2012
(Child Find)
Basis for Partial Approval or Disapproval:
The district has proposed a corrective action for SE 16 to ensure that annual screenings
for 3- and 4-year olds will take place.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide copies of outreach letters for the current year as well as the district's mailing list
of day care facilities, doctor's offices, churches, libraries, schools, as well as press
releases and requests for public access television broadcast. In addition, provide a
description of how the district will conduct the screenings and propose a schedule for the
screenings by February 22, 2012.
Once the district has conducted outreach and held a public screening for three- and fouryear olds, please indicate the number of children served and the personnel involved.
Provide this information by May 1, 2012.
Progress Report Due Date(s):
02/22/2012
05/01/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 16 Screening
Partially Implemented
Department CPR Findings:
Documentation and staff interviews indicated that the district does not conduct screenings
of all three and four year old children who reside in the district. The district only screens
pre-K students enrolling for kindergarten in Wakefield Public Schools or in private
kindergartens.
Description of Corrective Action:
The district will expand its current screening practices of three and four year olds and will
offer screening opportunities twice a year in fall and spring.
Title/Role(s) of responsible Persons:
Expected Date of
Kevin Pierce/ Director of Special Education
Completion:
11/02/2012
Evidence of Completion of the Corrective Action:
Copies of communications to the community regarding screening opportunities, staff and
family sign-in sheets at the actual screening
Description of Internal Monitoring Procedures:
File will be maintained/monitored in the Special Education office documenting evidence of
outreach activities and screening schedules.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 16 Screening
Corrective Action Plan Status: Approved
Status Date: 01/05/2012
Basis for Partial Approval or Disapproval:
See DESE's response for SE 15.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
In addition to the documentation required for SE 15, please provide the staff and family
sign-in sheets from the actual screenings to the ESE by May 1, 2012.
Progress Report Due Date(s):
05/01/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 17 Initiation of services at age three and Early Intervention
Partially Implemented
transition procedures
Department CPR Findings:
According to record review, IEPs were not consistently developed for children prior to
their third birthday.
Description of Corrective Action:
Staff training with preschool staff to include reminders of timeline requirements and
development of IEP prior to students turning three.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education
Completion:
Preschool Coordinator
11/02/2012
Evidence of Completion of the Corrective Action:
Meeting agenda and sign in sheets.
Description of Internal Monitoring Procedures:
Internal self audits will be conducted to review files of students referred prior to their
third birthday to ensure that IEPs were developed prior to them turning three.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 17 Initiation of services at age three
Approved
and Early Intervention transition
Status Date: 01/05/2012
procedures
Basis for Partial Approval or Disapproval:
The district's proposed corrective action does not address why IEPs were not consistently
developed for children prior to their third birthdays. See also DESE response to SE 9.
Department Order of Corrective Action:
Please conduct a root cause analysis of the cause of timeline delays to determine what
factors are responsible for delays in developing IEPs for children prior to turning three
years old? If reviews are postponed because of factors such as parent scheduling, the
reason for postponing meetings must be clearly documented in the student record.
Develop a formal tracking process and internal oversight system to ensure that IEP Teams
convene to develop IEPs prior to students turning three. Identify to the DESE the
person(s) responsible for monitoring the tracking.
Provide training to special education staff responsible for scheduling IEPTeam meetings on
the newly developed procedure and oversight system and on documenting schedule
changes because of absences, scheduling changes, etc., in the student record.
Required Elements of Progress Report(s):
Provide the district's root cause analysis for delays in convening IEP Teams for students
prior to turning three years old. Please provide a detailed narrative description of the
formal process developed for tracking timelines, including the person(s) responsible for
overseeing the system. Provide evidence of the training to special education staff
responsible for scheduling IEP Team meetings on the newly developed procedure and
oversight system and on documenting schedule changes because of absences, parent
requests, etc., in the student record; include agendas, signed attendance sheets, and
documentation of the training materials. Provide all documentation supporting these
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actions by February 22, 2012.
Wakefield Public Schools will provide a detailed narrative describing the results of a record
review from a sample of pre-school students to demonstrate that IEP Teams are
convened and IEPs are developed before students turn three years old.
If continued noncompliance was identified, please indicate the specific corrective action
taken to address the noncompliance. Provide a detailed summary of the district's record
review, including the dates of the IEP meeting and the student's birthdate; method of
determination; and the results of the review. Include: 1) The number of student records
reviewed; 2) The number of student records in compliance; 3) For all records not in
compliance with this criterion, determine the root cause(s) of the non-compliance; and 4)
The district's plan to remedy the non-compliance if applicable. Please provide the results
of the student record review by May 1, 2012.
Please note that when conducting internal monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade level for the record review; b) Date of the review; c) Name of
person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
02/22/2012
05/01/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18A IEP development and content
Partially Implemented
Department CPR Findings:
The student record review demonstrated that not all elements of the IEP were consistently
completed, including transition planning forms, non-justification statements, and Present
Level of Education Performance B( PLEP B) of the IEP form  for students with socialemotional needs.
Description of Corrective Action:
The district has procedures to ensure that forms and all required components of a
proposed IEP are completed to required legal standards. Procedures are followed, yet not
consistently. Staff training and informational meetings will occur to inform staff to
consistently follow the procedures.
Title/Role(s) of responsible Persons:
Expected Date of
Kevin Pierce, Director of Special Education
Completion:
11/02/2012
Evidence of Completion of the Corrective Action:
Document and save sign-in sheets used by special education staff as well as
paperwork/powerpoint disseminate at the training.
Description of Internal Monitoring Procedures:
Checklist of all required documentation in a submitted evaluation file (ex: including
transition forms, and PLEP B completion as needed for students with social-emotional
needs) will be created and maintained by the special education director and special
education administrative staff. These will be attached to each student's individual file and
data will be reviewed at selected consistent intervals throughout the year.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18A IEP development and content
Corrective Action Plan Status: Partially
Approved
Status Date: 01/05/2012
Basis for Partial Approval or Disapproval:
Reminding staff members to follow district procedures for completing required legal
elements does not sufficiently address issues in IEP development.
IEP Teams must develop IEPs that comprehensively describe student programming, using
each required section of the IEP appropriately. The Present Level of Educational
Performance (PLEP) Bs must describe interventions and accommodations for areas that
are non-academic; transition planning must be developed and reviewed annually; and
non-participation justification statements must be individualized to describe why students
are removed from regular education classrooms for service delivery.
For example, IEP Teams must ensure that they review the general considerations and
age-specific considerations listed on the PLEP B form, which includes transition, behavior,
communication, and limited English proficiency, among others. The IEP Teams should
describe the educational impact of the disability in named areas relevant to the student
and in other area(s) of educational need that affect the student's progress.
If an eligible student's behavior affects other areas of educational need, then the
interfering behavior should be reflected on the PLEP B. If an eligible student's behavior
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affects performance in the general curriculum and in other areas of educational need,
then the interfering behavior should be reflected in both PLEP A and PLEP B. Teams must
be reminded that IDEA requires pro-active steps in behavior management and in the
provision of positive behavioral supports for eligible students whose behavior impedes
their learning or the learning of others.
Department Order of Corrective Action:
Provide training to special education staff members on IEP development specifically on
the PLEP A and B, transition planning, and non-participation justification statements.
Required Elements of Progress Report(s):
Provide documentation of staff training in IEP development, specifically in developing the
PLEP B, transition plans, and non-participation justification statements. Provide agendas,
signed attendance sheets and the training materials used. Provide this information by
February 22, 2012.
Wakefield Public Schools will provide a detailed narrative describing the results of a record
review from a sample of student records (minimum of 3 student records per school level)
post-training for evidence that IEPs are appropriately developed, including PLEP Bs,
transition plans, and non-participation justification statements. Provide individual pages
of PLEP Bs, transition plans, and non-participation justification statements from a subset
of the IEPs sampled. Please do not provide the entire IEPs; please only provide the
summary results of the district's review.
If continued noncompliance was identified, please indicate the specific corrective action
taken to address the noncompliance. Provide a detailed summary of the district's record
review, including student's grade level; method of determination; and the results of the
review. Include: 1) The number of student records reviewed; 2) The number of student
records in compliance; 3) For all records not in compliance with this criterion, determine
the root cause(s) of the non-compliance; and 4) The district's plan to remedy the noncompliance if applicable. Please provide the results of the student record review by May 1,
2012.
Please note that when conducting internal monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade level for the record review; b) Date of the review; c) Name of
person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
02/22/2012
05/01/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18B Determination of placement; provision of IEP to parent
Partially Implemented
Department CPR Findings:
The document review and student records indicated that school personnel determined a
student’s specific program and placement into the BEST program prior to the evaluation
and the IEP development for students who exhibit behavioral needs.
Description of Corrective Action:
The district has procedures to ensure that a pre-referral process is followed before
placement into a behavioral program. Procedures are followed, yet not consistently. Staff
training and informational meetings will occur to inform staff to consistently follow the
procedures.
Title/Role(s) of responsible Persons:
Expected Date of
Kevin Pierce, Director of Special Education
Completion:
11/02/2012
Evidence of Completion of the Corrective Action:
Training of elementary staff regarding placement referrals for students who exhibit
behavioral difficulty. Required internal pre-referral paperwork will change it's heading
from specifying "BEST" program to reflect a more general and non-biased heading.
Document and save sign-in sheets used by special education staff as well as
paperwork/powerpoint disseminate at the training.
Description of Internal Monitoring Procedures:
Director of Special Education will be involved in pre-referral process for students with
behavioral needs and corresponding questions of proper placement.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 18B Determination of placement;
Approved
provision of IEP to parent
Status Date: 01/05/2012
Basis for Partial Approval or Disapproval:
The district's proposal to remove the heading "BEST/STEP" from its pre-referral
paperwork is not sufficient to address the finding.
A review of the district's documentation indicates that having a separate pre-referral
process for students with behavioral needs may still result in pre-determination of a
student's eligibility and/or disability prior to a formal, consented-to evaluation.
Department Order of Corrective Action:
See SE 43, Behavioral Interventions.
Required Elements of Progress Report(s):
Provide the revised protocols for the pre-referral process and documentation for students
with behavioral needs as used in the district's trainings. Provide these documents by
February 22, 2012.
Wakefield Public Schools will provide a detailed narrative describing the results of a record
review from a sample of students from each elementary school for evidence that prereferral documentation for students with behavioral needs adhere to district procedures
(document implementation of interventions prior to referral, documentation filled out
completely and accurately, etc.).
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Following the identification of the sample of elementary students put through pre-referral,
please describe how many of students were subsequently referred for eligibility
determination and the end results (IEP and placement determinations) of the evaluation
process.
If continued noncompliance was identified, please indicate the specific corrective action
taken to address the noncompliance. Provide a detailed summary of the district's record
review, including student's grade level; method of determination; and the results of the
review. Include: 1) The number of student records reviewed; 2) The number of student
records in compliance; 3) For all records not in compliance with this criterion, determine
the root cause(s) of the non-compliance; and 4) The district's plan to remedy the noncompliance if applicable. Please provide the results of the student record review by May 1,
2012.
Please note that when conducting internal monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade level for the record review; b) Date of the review; c) Name of
person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
02/22/2012
05/01/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 19 Extended evaluation
Partially Implemented
Department CPR Findings:
According to documentation and the student record review, IEP teams use the extended
evaluation process for conducting assessments to determine a student’s progress after
the IEP is developed and the student is placed in a program. It is not used as part of an
ongoing evaluation to determine a student’s needs to develop a complete IEP.
Description of Corrective Action:
The district has procedures to ensure that extended evaluations are used properly.
Procedures are followed, yet not consistently. Staff training and informational meetings
will occur to inform staff to consistently follow the procedures. Staff will be directed to
contact and consult with special education director to help determine if extended
evaluation is appropriate.
Title/Role(s) of responsible Persons:
Expected Date of
Kevin Pierce, Director of Special Education
Completion:
11/02/2012
Evidence of Completion of the Corrective Action:
Document and save sign-in sheets used by special education staff as well as
paperwork/powerpoint disseminate at the training.
Description of Internal Monitoring Procedures:
Director of Special Education will monitor extended evaluation documents.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 19 Extended evaluation
Corrective Action Plan Status: Approved
Status Date: 01/05/2012
Basis for Partial Approval or Disapproval:
The district's proposed corrective action is accepted.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide the district's written extended evaluation procedures.
Provide documentation of the district's training, including agendas, signed attendance
sheets, and training materials, ensuring that special education staff understand that
extended evaluations are not used for determining a student?s progress after IEP
development and placement or for efficacy of service delivery.
Submit the extended evaluation policy and the training documentation by February 22,
2012.
Wakefield Public Schools will provide a detailed narrative describing the results of a record
review from a sample of student records (3 student records per school level, if possible)
for evidence that extended evaluations are used when a student is found eligible for
special education but the IEP Team finds the evaluation information insufficient to develop
a full or partial IEP.
If continued noncompliance was identified, please indicate the specific corrective action
taken to address the noncompliance. Provide a detailed summary of the district's record
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review, including student?s grade level; method of determination; and the results of the
review. Include: 1) The number of student records reviewed; 2) The number of student
records in compliance; 3) For all records not in compliance with this criterion, determine
the root cause(s) of the non-compliance; and 4) The district's plan to remedy the noncompliance if applicable. Please provide the results of the student record review by May 1,
2012.
Please note that when conducting internal monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade level for the record review; b) Date of the review; c) Name of
person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
02/22/2012
05/01/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 24 Notice to parent regarding proposal or refusal to initiate or Partially Implemented
change the identification, evaluation, or educational placement of
the child or the provision of FAPE
Department CPR Findings:
According to the student record review, parents may receive and/or sign multiple consent
to evaluate forms for the same evaluation process; receive a screening rather than an
evaluation for speech language therapy; or have the process delayed by a school’s prereferral process.
Description of Corrective Action:
The district has a procedure for obtaining consent forms and will remind support staff to
only keep one signature page for each assessment period. The district has a procedure for
determining evaluations. The director will meet with the Speech and Language therapists
to review when a screening is appropriate and when assessment is warranted.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education and Speech and Language
Completion:
therapists
11/02/2012
Evidence of Completion of the Corrective Action:
Document and save sign-in sheets used by special education staff as well as
paperwork/powerpoint disseminate at the training.
Description of Internal Monitoring Procedures:
The Director of Special Education will monitor Speech and Language requests for
assessment through use of a database program.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 24 Notice to parent regarding
Approved
proposal or refusal to initiate or change
Status Date: 01/05/2012
the identification, evaluation, or
educational placement of the child or the
provision of FAPE
Basis for Partial Approval or Disapproval:
The district's proposed corrective action does not address why multiple consent forms
were generated in the first place. For example, records contained overlapping signed
consents or blank signed consent forms; were these situations the result of support staff
errors? Did they occur during IEP meetings?
The district's proposed corrective action also does not address whether child study team
members are confused about the process of simultaneously continuing child study
activities while conducting assessments for eligibility.
Department Order of Corrective Action:
Conduct a root cause analysis of the cause of multiple consent forms for the same
eligibility process.
Provide training to special education staff responsible for scheduling IEP Team meetings
on the newly developed procedure and oversight system and on documenting schedule
changes because of absences, scheduling changes, etc., in the student record.
Required Elements of Progress Report(s):
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Provide the results of the district's root cause analysis for multiple consent forms during
the same eligibility process. Describe corrective actions developed by the district to
address the findings. Provide this documentation by February 22, 2012.
Provide documentation of the district's training for speech language therapists, including
when a screening is appropriate and when assessment is warranted. Provide agendas,
signed attendance sheets and the training materials. Provide this documentation by
February 22, 2012.
Wakefield Public Schools will provide a detailed narrative describing the results of a record
review from a sample of student records from each elementary school (minimum of 3
student records per elementary school) for evidence that students whose parents have
requested an evaluation for speech are provided required notice of the district's proposed
action and if an evaluation is proposed to determine eligibility, the district completes the
speech evaluation.
Additionally, provide a detailed narrative describing the results of a review of students
given a speech screening in each elementary school, including how many students in each
elementary school were screened, and the results.
If continued noncompliance was identified, please indicate the specific corrective action
taken to address the noncompliance. Provide a detailed summary of the district's record
review, including student's grade level; method of determination; and the results of the
review. Include: 1) The number of student records reviewed; 2) The number of student
records in compliance; 3) For all records not in compliance with this criterion, determine
the root cause(s) of the non-compliance; and 4) The district's plan to remedy the noncompliance if applicable. Please provide the results of the student record review by May 1,
2012.
Please note that when conducting internal monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade level for the record review; b) Date of the review; c) Name of
person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
02/22/2012
05/01/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Wakefield CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 25 Parental consent
Department CPR Findings:
Please see SE 24.
Description of Corrective Action:
see 24
Title/Role(s) of responsible Persons:
see 24
CPR Rating:
Partially Implemented
Expected Date of
Completion:
11/02/2012
Evidence of Completion of the Corrective Action:
see 24
Description of Internal Monitoring Procedures:
see 24
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 25 Parental consent
Corrective Action Plan Status: Partially
Approved
Status Date: 01/05/2012
Basis for Partial Approval or Disapproval:
Please see SE 24.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please see SE 24.
Progress Report Due Date(s):
02/22/2012
05/01/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Wakefield CPR Corrective Action Plan
36
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 41 Age span requirements
Partially Implemented
Department CPR Findings:
According to district documentation, 17 classes in the high school intensive special needs
program have students whose ages differ by more than 48 months.  Additionally,
the self-contained classroom for students with emotional and behavioral needs at the
Woodville Elementary School has students in the instructional grouping with more than 48
months between the youngest and oldest student.
Description of Corrective Action:
To ensure that there are no students whose age differs by 48 months, the Director of
Special Education will request the names and ages of all students in the intensive special
needs classroom at the high school and ask the same of the self-contained program at the
elementary school.
Title/Role(s) of responsible Persons:
Expected Date of
Kevin Pierce Director odf Special Education
Completion:
High School and Elementary school staff
10/02/2012
Evidence of Completion of the Corrective Action:
If there is an age difference of over 48 months the district will contact the DESE and
propose a waiver.
Description of Internal Monitoring Procedures:
A Checklist will be created and maintained by the special education director and special
education administrative staff with all ages of students who are in self-contained
classrooms.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 41 Age span requirements
Corrective Action Plan Status: Approved
Status Date: 01/05/2012
Basis for Partial Approval or Disapproval:
Please note that if an age span waiver is approved, such a waiver is allowed only for that
school year and as part of the waiver request, the district must indicate how it intends to
remedy the age span disparity for the following school year.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide documentation of the district's newly developed checklist maintained by the
special education director and special education administrative staff for all ages of
students who are in self-contained classrooms.
Progress Report Due Date(s):
02/22/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Wakefield CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 43 Behavioral interventions
Department CPR Findings:
Please see SE 18B.
Description of Corrective Action:
see 18B
Title/Role(s) of responsible Persons:
see 18B
CPR Rating:
Partially Implemented
Expected Date of
Completion:
11/02/2012
Evidence of Completion of the Corrective Action:
see 18B
Description of Internal Monitoring Procedures:
see 18B
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 43 Behavioral interventions
Corrective Action Plan Status: Partially
Approved
Status Date: 01/05/2012
Basis for Partial Approval or Disapproval:
See DESE response to SE 18B.
Department Order of Corrective Action:
Provide training to elementary general education staff regarding support of students
whose behavior interferes with learning; include training about positive behavioral
interventions and the use of functional behavioral assessments.
Required Elements of Progress Report(s):
Provide training to elementary general education staff regarding support of students
whose behavior interferes with learning; include training about positive behavioral
interventions and the use of functional behavioral assessments. Submit these documents
by February 22, 2012.
Progress Report Due Date(s):
02/22/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Wakefield CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 51 Appropriate special education teacher licensure
Partially Implemented
Department CPR Findings:
The document review indicated that one of the special education teachers in the Woodville
Elementary School does not have a current special education license.
Description of Corrective Action:
During annual goals meetings with staff it will be required that staff produce
documentation of current license.
Title/Role(s) of responsible Persons:
Expected Date of
Building Principals
Completion:
11/02/2012
Evidence of Completion of the Corrective Action:
Goals meeting paperwork will include checkbox indicating that licence was presented and
was current. Files will be maintained at each building.
Description of Internal Monitoring Procedures:
The district will request from the DESE an Educator Licensure Status Report in the fall and
spring of each year to ensure that all staff have a current licence.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 51 Appropriate special education
Status Date: 01/05/2012
teacher licensure
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a description of who will conduct the annual goals meeting with special education
teaching staff and how the district will assist teachers in maintaining current licensure.
Please provide a copy of the goals meeting paperwork with the added licensure review
check-off. Provide these documents to the DESE by February 22, 2012.
Progress Report Due Date(s):
02/22/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Wakefield CPR Corrective Action Plan
39
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 55 Special education facilities and classrooms
Partially Implemented
Department CPR Findings:
According to district documentation, students at the Dolbeare Elementary School
sometimes receive related services in the hallway outside of student classrooms.
Description of Corrective Action:
Speech staff will participate in a meeting in which staff will be instructed that speech and
language services must be conducted in the place appropriate to the skills, goals, and
objectives as determined in each child's IEP.
Title/Role(s) of responsible Persons:
Expected Date of
Kevin Pierce Director of Special Education
Completion:
Speech and Language therapists
11/02/2012
Building Principals
Evidence of Completion of the Corrective Action:
Meeting agenda and sign-in sheet
Description of Internal Monitoring Procedures:
Principals will conduct regular walkabouts in their buildings ensuring that speech services
are being provided in the appropriate settings.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 55 Special education facilities and
Status Date: 01/05/2012
classrooms
Basis for Partial Approval or Disapproval:
The district's proposed corrective action is accepted.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide the documentation from the district's meeting with speech and language staff
regarding where service delivery can be provided; include the agenda, signed attendance
sheets, and specific training materials regarding appropriate locations to deliver services.
Provide this documentation by February 22, 2012.
Progress Report Due Date(s):
02/22/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Wakefield CPR Corrective Action Plan
40
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 3 Access to a full range of education programs
Partially Implemented
Department CPR Findings:
See CR 7.
Description of Corrective Action:
The district has contracted with Catholic Charities to translate important school related
information and documents.
Title/Role(s) of responsible Persons:
Expected Date of
Joan Landers
Completion:
Superintendent of Schools
09/01/2012
Evidence of Completion of the Corrective Action:
Contract with the agency, copies of translated documents
Description of Internal Monitoring Procedures:
Monthly meetings between Superintendent and ELL Coordinator to monitor process,
completion and gauging the need for additional language and document translation.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
CR 3 Access to a full range of education
Approved
programs
Status Date: 01/05/2012
Basis for Partial Approval or Disapproval:
See CR 7.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide samples of translated documents, including report cards, program of study, and
documents related to counseling. Provide these documents by February 22, 2012.
Provide a date by which the district will have its district handbooks and Code of Conduct
translated into the major languages of the district . Provide evidence to demonstrate that
the handbook is completed as soon as it is completed or by May 1, 2012.
Progress Report Due Date(s):
02/22/2012
05/01/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Wakefield CPR Corrective Action Plan
41
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7 Information to be translated into languages other than
Partially Implemented
English
Department CPR Findings:
According to document review, the English Language Learner (ELL) student file review,
and interviews, the district does not have a system-wide means to provide translated
materials. While some basic documents, such as registration materials, are translated into
Spanish, district handbooks, programs of study, report cards, and other important schoolrelated information and documents are not translated.
Description of Corrective Action:
See Criterion#3
Title/Role(s) of responsible Persons:
Expected Date of
Joan Landers
Completion:
Superintendent of Schools
09/01/2012
Evidence of Completion of the Corrective Action:
See Criterion #3
Description of Internal Monitoring Procedures:
See Criterion # 3
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
CR 7 Information to be translated into
Approved
languages other than English
Status Date: 01/05/2012
Basis for Partial Approval or Disapproval:
The district's proposal does not address how the district will identify and document
individual families' translation needs for use at the school-level and/or system-wide. This
would include translation of report cards, progress reports, IEP documents, and other
district-to-family communications.
Department Order of Corrective Action:
The district must develop a a district-wide plan to ensure that families' language,
translation, and interpretation needs are documented for individual school/central
administrative use.
Required Elements of Progress Report(s):
Develop a district-wide plan to ensure that families' language, translation, and
interpretation needs are documented for individual school/central administrative use.
Provide this document by February 22, 2012.
Provide documentation to demonstrate that the district is making progress on translating
important school documents in the languages identified as the district's major languages
other than English by May 1, 2012.
Progress Report Due Date(s):
02/22/2012
05/01/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Wakefield CPR Corrective Action Plan
42
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 8 Accessibility of extracurricular activities
Partially Implemented
Department CPR Findings:
According to document review and interviews, information provided to students about
extracurricular activities and school events is not provided to Limited English Proficient
(LEP) students and families in a language they understand.
Description of Corrective Action:
The district will contract with Catholic Charities to translate information provided to
students about extracurricular activities and school events is not provided to Limited
English Proficient (LEP) students and families in a language they understand.
Title/Role(s) of responsible Persons:
Expected Date of
Joan Landers
Completion:
Superintendent
09/12/2012
Evidence of Completion of the Corrective Action:
Copies of contract, copies of translated documents
Description of Internal Monitoring Procedures:
Monthly meetings to review translated documents and to gauge the need to translate
documents into additional languages.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
CR 8 Accessibility of extracurricular
Approved
activities
Status Date: 01/05/2012
Basis for Partial Approval or Disapproval:
See DESE response to CR 7.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a sample of translated extracurricular documents from each school level by
February 22, 2012.
Provide the district's policy and description of its use in assessing the need to translate
documents into additional languages by February 22, 2012.
Progress Report Due Date(s):
02/22/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Wakefield CPR Corrective Action Plan
43
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 13 Availability of information and academic counseling on
Partially Implemented
general curricular and occupational/vocational opportunities
Department CPR Findings:
See CR 3.
Description of Corrective Action:
The district will contract with Catholic Charities to make available information and
academic counseling on general curricular and occupational/vocational opportunities for
students from linguistic, racial, and ethnic minorities.
Title/Role(s) of responsible Persons:
Expected Date of
Joan Landers
Completion:
Superintendent of Schools
09/01/2012
Evidence of Completion of the Corrective Action:
Copies of information distributed to students, copy of contract with Catholic Charities
Description of Internal Monitoring Procedures:
Monthly meetings between Superintendent and ELL coordinator to review translated
documents and monitor requirements for translations in other languages.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
CR 13 Availability of information and
Approved
academic counseling on general
Status Date: 01/05/2012
curricular and occupational/vocational
opportunities
Basis for Partial Approval or Disapproval:
See CR 3 and CR 7.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
See CR 3 and CR 7.
Progress Report Due Date(s):
02/22/2012
05/01/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Wakefield CPR Corrective Action Plan
44
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 14 Counseling and counseling materials free from bias and
Partially Implemented
stereotypes
Department CPR Findings:
Please see CR 3 regarding the availability of translated materials.
Description of Corrective Action:
The district will ensure that counseling and counseling materials are free from bias and
stereotypes on the basis of race, color, sex, religion, national origin, sexual orientation,
disability, and homelessness, all counselors will
provide limited-English-proficient students with the opportunity to receive guidance and
counseling in a language they understand.
Title/Role(s) of responsible Persons:
Expected Date of
Joan Landers
Completion:
Superintendent
09/01/2012
Evidence of Completion of the Corrective Action:
Contract with Catholic Charities, copies of documentation of translated guidance
materials, documentation of available counseling in the student's native language
Description of Internal Monitoring Procedures:
Monthly meetings between the Superintendent and ELL Coordinator to ensure all
counseling and guidance documents are available for families with limited English skills.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
CR 14 Counseling and counseling
Approved
materials free from bias and stereotypes
Status Date: 01/05/2012
Basis for Partial Approval or Disapproval:
See CR 3 and CR 7.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide documentation to demonstrate that monthly meetings between the
Superintendent and ELL Coordinator have produced counseling and guidance documents
to families with limited English skills in the language they can understand. This progress
report is due February 22, 2012.
Progress Report Due Date(s):
02/22/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Wakefield CPR Corrective Action Plan
45
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 16 Notice to students 16 or over leaving school without a
Partially Implemented
high school diploma, certificate of attainment, or certificate of
completion
Department CPR Findings:
According to document review, the district's notice to students 16 or over leaving school
without a diploma or certificate contains the following concerns: 1) the district does not
include the possibility of an extension for the meeting with school personnel; 2) the
district specifies pursuing a GED rather than offering  alternate means of
completing high school since there may be other options aside from pursuing a GED; 3)
the district notes that special education students have a right to return to school rather
than indicating that these students have the right to services; and 4) there is no
indication that the district provides an annual notification to students.
Description of Corrective Action:
The district will update the notification letter to include the following:1) the possibility of
an extension for the meeting with school personnel; 2) alternate means of completing
high school, (3)special education students have the right to services; and 4) annual
notification to students.
Title/Role(s) of responsible Persons:
Expected Date of
High School Principal
Completion:
09/01/2012
Evidence of Completion of the Corrective Action:
Updated notification letter
Description of Internal Monitoring Procedures:
Consult with district's Special Education attorney to ensure full compliance
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
CR 16 Notice to students 16 or over
Approved
leaving school without a high school
Status Date: 01/05/2012
diploma, certificate of attainment, or
certificate of completion
Basis for Partial Approval or Disapproval:
The district has not proposed a corrective action to ensure that all students over 16 who
left high school without a diploma are sent annual written notice by first class mail to the
last known address of each such student who attended Wakefield High School within the
past two years.
Department Order of Corrective Action:
The district must ensure that a process is in place to notify all students who left school
without a diploma and their parents receive annual notification of their right to return to
school.
Required Elements of Progress Report(s):
Provide a description of the district's process and a copy of the revised notification letter
to ensure that students and parents of students over 16 who left school without a
diploma receive an annual written notice by first class mail to the last known address
within the past two years by February 22, 2011.
Progress Report Due Date(s):
02/22/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Wakefield CPR Corrective Action Plan
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MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Wakefield CPR Corrective Action Plan
47
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 25 Institutional self-evaluation
Partially Implemented
Department CPR Findings:
According to document review, the district does not have a process to evaluate its K-12
program annually to ensure that all students, regardless of race, color, sex, religion,
national origin, limited English proficiency, sexual orientation, disability, or housing
status, have equal access to all programs, including athletics and other extracurricular
activities.
Description of Corrective Action:
The district will develop a documented process to evaluate its K-12 program annually to
ensure that all students, regardless of race, color, sex, religion, national origin, limited
English proficiency, sexual orientation, disability, or housing status, have equal access to
all programs, including athletics and other extracurricular activities.
Title/Role(s) of responsible Persons:
Expected Date of
Joan Landers
Completion:
Superintendent of Schools
09/01/2012
Evidence of Completion of the Corrective Action:
Copy of documented process and completed evaluation
Description of Internal Monitoring Procedures:
District's administrative team will complete annual evaluation of programs.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 25 Institutional self-evaluation
Corrective Action Plan Status: Approved
Status Date: 01/05/2012
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a description of the documented process to evaluate Wakefield Public Schools K12 program annually to ensure that all students, regardless of race, color, sex, religion,
national origin, limited English proficiency, sexual orientation, disability, or housing
status, have equal access to all programs, including athletics and other extracurricular
activities. Identify which administrative members will participate, as well as details of the
data-gathering process. Provide this description by February 22, 2012.
Provide a description of the progress made on the evaluation by May 1, 2012.
Progress Report Due Date(s):
02/22/2012
05/01/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Wakefield CPR Corrective Action Plan
48
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
WAKEFIELD PUBLIC SCHOOLS
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Sandra Halloran
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: April 17, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 3 Initial
Identification
Rating: Partially Implemented
Department CPR Finding: According to documentation and the student record review, the district
does not assess students in all four modalities of English proficiency. Additionally, the district
submitted a current register of ELL students; for some students, it appears that MEPA results establish
the student’s proficiency level rather than an initial assessment conducted by the district upon the
student’s entry into the school system.
Narrative Description of Corrective Action:
The district will use the LAS for initial identification and transfer to Access as soon as training has
been completed.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Rita Jackson
Corrective Action Activity: 10/1/12
Evidence of Completion of the Corrective Action: Access results placed in student files.
Description of Internal Monitoring Procedures: Excel spreadsheet developed to track tested
students.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 3 Initial Identification
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Wakefield CPR Corrective Action Plan
49
While the district proposed an appropriate initial corrective action, the district did not include any
follow up monitoring activities to ensure implementation. The WIDA-ACCESS Placement Test (WAPT) can be used to place incoming ELL students.
Department Order of Corrective Action:
After the district has implemented all corrective actions, the district will conduct an internal review to
ensure ongoing monitoring and implementation of this criterion.
Required Elements of Progress Report(s):
By January 18, 2013, the district will submit evidence (agenda, signed attendance sheets, training
materials) that training on initial identification assessments has been conducted.
By April 8, 2013, after the training, the district will conduct an internal review and report the number
of students in the district that have been identified by the home language survey and the number of
those students who were assessed in the reading, writing, speaking, and listening of English. If any
non-compliance is identified, the district will report the root cause of the ongoing non-compliance and
the district’s proposed plan of action to remedy any noncompliance for each student record reviewed.
*Please note when conducting internal monitoring that district must maintain the following
documentation and make it available to the Department upon request: a) List of the student names
and grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted
the review, their role(s), and signature(s).
Progress Report Due Date(s): January 18, 2013, April 8, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 4 Waiver Procedures
Rating: Partially Implemented
Department CPR Finding: The district submitted copies of the DESE’s waiver forms for this
criterion. Parent surveys, record review, and the district’s parent notification letter demonstrate that
the district does not inform parents of their right to request a waiver of the Sheltered English
Immersion program.
Narrative Description of Corrective Action: Waiver form will be sent to parents if they choose to
have their child opt out of the ELL program.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Rita Jackson
Corrective Action Activity: 11/1/12
Evidence of Completion of the Corrective Action: Waiver form created and sent to parents.
Description of Internal Monitoring Procedures: Excel spreadsheet developed to record waivered
students.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 4 Waiver Procedures
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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50
All parents must be informed of their right to request a waiver annually, which is a requirement of the
Parent Notification Letter.
Department Order of Corrective Action: See ELE 10.
Required Elements of Progress Report(s): See ELE 10.
Progress Report Due Date(s): January 18, 2013, April 8, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Structure
Rating: Partially Implemented
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Wakefield CPR Corrective Action Plan
51
Department CPR Finding: Wakefield is a low incidence district. Document review indicates that
twenty one English language learners (ELL) were enrolled in the district at the time of the onsite visit
(fourteen, four, and two in elementary, middle and high schools respectively). The district has in place
a Sheltered English Immersion (SEI) program to serve its ELE students. According to documents
reviewed ELLs’ English proficiency has been assessed at all five levels of the Massachusetts English
Proficiency Assessment (MEPA). Staff interviews indicated that the district’s SEI programming
instruction takes place overall in the general education classroom. Beginning ELLs are provided ESL
instruction out of the classroom, but grammar instruction is not included in the ESL support offered to
ELLs.
The district submitted one school year’s worth of a beginner’s content-based ESL curriculum Map for
K-12 ELE students. The Map provides a time frame, learning goals, student learning outcomes in all
four modalities (Listening, Speaking, Reading and Writing), Planned Teachers Assessments and
Student Work Products, as well as Content and Vocabulary Targeted within a given time period of the
school year. However, no additional information was provided about the continuation and subsequent
completion of the curriculum for all other English proficiency levels. (Please refer to letter sent with
draft report, regarding the phasing out of the ELPBO and changes in curricula requirements).
Documents reviewed concerning ESL hours of instruction indicated that the district is not providing
hours of instruction that are consistent with Department guidance. In the Massachusetts English
Proficiency Assessment (MEPA) Levels 1, 2, and 3, ELE students (K-4) receive 2.5 – 3 hour per week
of direct ESL instruction and Level 4 students receive ½ an hour to 2.5 hours of direct ESL instruction
per week “depending on need of student.” ELE students in middle schools receive from 45 minutes to
one hours per week of direct ESL instruction at all levels. Hours of direct ESL instruction for high
school ELE students seems to vary according to the number of periods of direct instruction they are
offered. For instance, beginners (Level 1) and early intermediates (Level 2) receive two additional
periods. However, total hours of instruction that high school ELLs receive at each level of English
proficiency were not specified. (See below for Department guidance on hours of instruction.)
The Department’s guidelines recommend that students receive hours of instruction in accordance with
their MEPA levels of English proficiency as follows: Level 1 and Level 2 should receive 2.5 hours of
ESL instruction a day or 12.5 hours a week; those in Level 3, 1-2 hours per day or 5-10 hours a week,
and levels 4 and 5, 2.5 hours per week or half an hour a day.
Content instruction is based on the Massachusetts Curriculum Framework; however, according to
interviews and district documentation, relatively few teachers have had any professional development
Category training in SEI. Therefore, ELLs are not receiving effective sheltering of academic content.
For example, in the elementary school, approximately nine teachers have completed Categories 1 and
2 and four others were planning to do so in 2010-2011 school year. In middle school, three teachers
have been trained in Categories I and 2 and one other teacher had planned to do so in the current
school year for the same Categories (1 and 2). In high school no teacher had completed any training in
the SEI Categories and none was planning to do so. The information provided had discrepancies from
one documents to another. For example, in one set of documents it is the middle school rather than
the high school that appear to have zero teachers trained in SEI. Please clarify. For Categories 3 and
4, no teachers have been trained. (Note that SEI category training is designed to focus on the skills and
knowledge necessary for sheltering instruction as described in the Commissioner’s Memorandum of
June 2004.) See also ELE 15 for additional professional development comments.
The district has not completed an ESL curriculum, hours of ESL instruction for ELLs are not
consistent with Department guidelines, and there are content area and general education teachers
working with ELLs who have not yet completed their SEI Category training. Consequently, the
Department concludes that the district does not have an ELE program that is consistent with Chapter
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MA71A.
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Narrative Description of Corrective Action: Please note that consistent with the memo issued by
PQA and OELAAA of May 7, 2012, which identified proposed changes under the RETELL initiative
impacting licensure, professional development and English language proficiency standards and
assessment, the district will not be asked to prepare a CAP response for this criterion at this time. See
Additional guidance will be issued in June.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity: N/A
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Program Placement
and Structure
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By January 18, 2013, provide the following:
1. Provide the Department with the plan for making the cohort training available to the core
academic teachers of ELLs and the building administrators who supervise such teachers and to
arrange for the participation of such teachers and administrators in the training.
2. Provide the Department with evidence that all ELL students receive sufficient ESL instruction,
consistent with the students’ levels of English proficiency and Department guidance
(http://www.doe.mass.edu/mcas/mepa/2009/guidance.doc).
3. Provide the Department with the district’s new ESL/ELD curriculum, which should be aligned
with all Massachusetts Curriculum Frameworks (e.g., English/Language Arts, mathematics,
science, social studies) and the WIDA English language development standards. See
http://www.wida.us/standards/eld.aspx
4. Provide the Department with the district’s plan for the ongoing monitoring of the three areas of
corrective action required above. (See the section below for internal monitoring requirements
that may be supplemented by the district.)
By April 8, 2013, provide the following, as part of the internal monitoring:
1. An update on the implementation of the plan for making the cohort training available to the
core academic teachers of ELLs and the building administrators who supervise them.
2. Report the results of the student record review of ELL students at all grade levels which
should include the following information:
 The number of records reviewed at each grade level.
 The number of ELL students who receive sufficient hours of ESL, consistent with
Department guidance.
 Actions taken by the district to remedy any non-compliance (when ELL students do
not receive hours of ESL consistent with Department guidance).
3. An update on the implementation of the ESL/ELD curriculum, including the following:
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
A report on how the district will ensure that all teachers are made familiar with the
curriculum.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of the student names
and grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted
the review, their role(s), and signature(s).
Progress Report Due Date(s): January 18, 2013, April 8, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 6 Program Exit and
Rating: Not Implemented
Readiness
Department CPR Finding: According to documentation reviewed, the district did not submit
documentation or a description of its exiting criteria. Additionally, only one student selected for record
review had been designated as Formerly Limited English Proficient; however, there was no
documentation on this process in the record. See also ELE 18.
Narrative Description of Corrective Action: Exit letters will be sent to parents with notification
that student will be monitored for two years by ELL teacher, classroom teacher, content area
teachers and/or guidance counselor.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Rita Jackson
Corrective Action Activity: On-going; based
on students exiting program.
Evidence of Completion of the Corrective Action: Excel spreadsheet will be developed to track
exited students.
Description of Internal Monitoring Procedures: Exit letter placed in student file.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 6 Program Exit and
Readiness
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
The district has not submitted its proposed exit criteria for review, and has not indicated how staff will
be trained on these procedures. It is unclear how frequent the proposed internal monitoring will occur.
Department Order of Corrective Action:
By January 18, 2013, submit the district’s exit criteria, as well as a description of how the district will
ensure that appropriate staff are trained on the criteria.
By April 8, 2013, ensure that the student records of students who have been reclassified as FLEP are
monitored internally each quarter to ensure:
1. Appropriate exit procedures have been followed; and that
2. Letters have been sent to parents.
Provide the first report of internal monitoring.
*Please note when conducting internal monitoring the district must maintain the following
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documentation and make it available to the Department upon request: a) List of the student names
and grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted
the review, their role(s), and signature(s).
Required Elements of Progress Report(s): See above.
Progress Report Due Date(s): January 18, 2013, April 8, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 7 Parent Involvement
Rating: Partially Implemented
Department CPR Finding: Documentation and interviews demonstrated that few school-related
documents are translated for parents who are limited English proficient.
Narrative Description of Corrective Action: Forms will be translated into Spanish and
Portuguese. Forms will be identified and translated for all other languages on an as needed basis.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Rita Jackson/Sandra Halloran
Corrective Action Activity: 12/1/12
Evidence of Completion of the Corrective Action: Translated forms
Description of Internal Monitoring Procedures: Copies of translated forms filed in student
folders.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 7 Parent Involvement
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By January 18, 2013, submit copies of forms that have been translated for parents and guardians to
include them in matters pertaining to their children’s education.
Progress Report Due Date(s): January 18, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 8 Declining Entry to a
Program
Rating: Partially Implemented
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Department CPR Finding: According to district documentation, the district requires parents to
accept or decline ELE programming in its parent notification letter, which must be signed and returned
to the district. Additionally, the district developed a refusal letter, which does not include information
about support for LEP students or the requirement for annual assessments (MEPA, MELA-O).
According to interviews and documentation, the district does not have a procedure or process for
supporting students who opt-out.
Narrative Description of Corrective Action: The waiver form will state that the student will be
required to participate in State testing, and that the student will be placed in a classroom in
which teachers are trained to support and teach ELLs.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Rita Jackson/School Principal
Corrective Action Activity: No students have
opted out for the 2012-2013 school year.
Evidence of Completion of the Corrective Action: Students placed in appropriate supported
classrooms.
Description of Internal Monitoring Procedures: Excel spreadsheet developed to track placement
of students who opt out.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 8 Declining Entry to
a Program
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
See ELE 10 regarding the parent notification letter and declining entry/opting out of an ELE program.
The district will also cease the practice of procuring parent signatures for accepting or declining
entrance into the ELE program.
Department Order of Corrective Action:
See ELE 10.
Required Elements of Progress Report(s):
By January 18, 2013, submit a description of the supports available for students whose parents have
declined entry to the ELE program. See also ELE 10.
Progress Report Due Date(s): January 18, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 9 Instructional Grouping
Rating: Not Implemented
Department CPR Finding: The district did not specify if it uses grouping of ELE students for direct
ESL instruction as a teaching strategy.
Narrative Description of Corrective Action: Students are grouped for instruction according to
English language proficiency in Grades K-12. A student intern assists at the High School.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Rita Jackson
Corrective Action Activity: Completed.
Students are grouped according to language
proficiency.
Evidence of Completion of the Corrective Action: Grouping of students.
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Description of Internal Monitoring Procedures: Student schedules
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 9 Instructional
Grouping
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: It is not clear how frequently the district will monitor
student schedules for compliance with these requirements, or who will be responsible for monitoring.
Department Order of Corrective Action:
The district will conduct quarterly reviews of ELL student records to ensure that they receive ESL and
content instruction in appropriate instructional groups. By April 8, 2013, report the results of the ELL
student record review at all grade levels and include the following information:
 Name and role of individual completing review.
 Number of records reviewed at each level.
 Number of ELL students who are appropriately placed, consistent with requirements.
 Actions taken by the district to remedy any non-compliance.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of the student names
and grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted
the review, their role(s), and signature(s).
Required Elements of Progress Report(s):
By January 18, 2013, submit evidence that the district has ensured that appropriate personnel have
been informed of the new policies concerning placement of ELL students in instructional groups (e.g.,
memo and attachments, agenda and attendance sheets for any professional development, etc.)
By April 8, 2013, provide evidence that demonstrates that ELL students at each grade level are placed
in instructional groups consistent with the requirements of this criterion.
Progress Report Due Date(s): January 18, 2013, April 8, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10 Parental Notification
Rating: Partially Implemented
Department CPR Finding: None of the student records contained the parent notification letter or an
annual notification letter. Additionally, the notification letter submitted for document review had the
following issues: 1) the district letter is in English only; 2) the reason for the student’s identification as
LEP is not explained in the notification letter; 3) the student’s level of English proficiency is not
contained in the notification letter; 4) the parent’s right to a waiver is not contained in the notification
letter; and 5) parents must check off a yes/no box, sign, and return the letter to the ELE coordinator
before services are initiated.
Narrative Description of Corrective Action: New forms will be drafted and translated into
Spanish and Portuguese.
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Title/Role of Person(s) Responsible for
Implementation: Rita Jackson/Sandra Halloran
Expected Date of Completion for Each
Corrective Action Activity: 12/1/12
Evidence of Completion of the Corrective Action: Translated forms
Description of Internal Monitoring Procedures: Copies of translated forms to be filed in student
folders.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10 Parental
Notification
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By January 18, 2013, submit a copy of the revised parent notification letter that includes:
a) the reasons for identification of the student as LEP;
b) the child’s level of English proficiency;
c) program placement and/or the method of instruction used in the program;
d) the parents’ right to apply for a waiver (see ELE 4),
e) the parents’ right to decline to enroll their child in the program (see ELE 8).
The district will also submit a description of its revised procedures around the parent notification
process. Following revision of the parent notification letter, the district will conduct and submit
evidence (agenda, signed attendance sheets) of training on the requirements of waivers, decline of
program/opt out and the district’s new procedures around parent notification. The district will also
cease the practice of procuring parent signatures for accepting or declining entrance into the ELE
program.
By April 8, 2013, after the district has revised its parent notification letter and conducted training, the
district will conduct an internal review of student records and report:
 The number of ELE records reviewed at each level (elementary, middle school, high school)
 The number that contained parent notification letters that included all required information and
were issued annually.
 For any non-compliance identified, provide a description of the the root cause of the ongoing
non-compliance and the district’s proposed plan of action to remedy it as well as all corrective
actions taken for each individual student file that was not in full compliance.
*Please note when conducting internal monitoring that district must maintain the following
documentation and make it available to the Department upon request: a) List of the student names
and grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted
the review, their role(s), and signature(s).
Progress Report Due Date(s): January 18, 2013, April 8, 2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11 Equal Access to
Rating: Partially Implemented
Academic Programs and Services
Department CPR Finding: According to document review, except for registration materials, no
other form of information or notice such as activities, responsibilities, and academic
standards provided to all students are provided to LEP students and families in a language
and mode of communication that they understand. Additionally, progress reports and report
cards are not translated.
According to the ELE coordinator, high school ELE students receive P/F in their academic courses;
however, there is no description of English Language programming in the district’s high school 20102011 program of studies or handbook.
Narrative Description of Corrective Action: Beginner ELL students receive a P/F in academic
classes until the student demonstrates the ability to do coursework in English.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Sandra Halloran/School
Corrective Action Activity: 2/1/13
Principals
Evidence of Completion of the Corrective Action: Translated documents
Description of Internal Monitoring Procedures: Copies of translated documents to be filed in
student folders.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11 Equal Access to
Academic Programs and Services
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district’s proposed corrective action is out of
compliance. The district cannot administer pass/fail grading options for academic courses for only LEP
students.
Department Order of Corrective Action: Revise the procedures for grading LEP students in their
academic classes.
Required Elements of Progress Report(s):
By January 18, 2013, the district will submit evidence (agendas, sign in sheets) that training was
conducted for principals and staff on the revised grading practices for LEP students. The district will
also submit a statement of assurance from the high school principal confirming the revisions to grading
practices to ensure that LEP students are treated in the same manner as other general education
students. In addition, submit copies of translated documents, such as notices for activities,
responsibilities and academic standards that are provided to LEP students and families in a language
and mode of communication that they understand.
Progress Report Due Date(s): January 18, 2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 12 Equal Access to
Nonacademic and Extracurricular Programs
Rating: Partially Implemented
Department CPR Finding: According to document review and interviews, information provided to
students about extracurricular activities and school events is not provided to LEP students in a
language they understand.
Narrative Description of Corrective Action: Information to be translated for students regarding
extracurricular activities and school events.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Sandra Halloran
Corrective Action Activity: 2/1/13
Evidence of Completion of the Corrective Action: Translated information
Description of Internal Monitoring Procedures: Translated information to be kept on file.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 12 Equal Access to
Status of Corrective Action:
Nonacademic and Extracurricular
Approved
Partially Approved
Programs
Basis for Partial Approval or Disapproval:
Disapproved
Department Order of Corrective Action:
Required Elements of Progress Report(s): Submit copies of information regarding extracurricular
activities and school events that have been translated and provided to LEP students.
Progress Report Due Date(s): January 18, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional
Rating: Partially Implemented
Development Requirements
Department CPR Finding: The district submitted a five year plan for SEI professional development
which runs through 2011. This plan includes the names of the training providers and the SEI category
training that have been made available to teachers in two school-years: 2008-09, and 2010-11.
However, it does not include an update for each school in the district concerning the SEI professional
development that each content area teacher working with ELLs has completed to date nor does the
plan include future trainings to ensure compliance. See also ELE 5. (See letter sent with the draft
report, regarding change in requirements for category 3).
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Narrative Description of Corrective Action: Please note that consistent with the memo issued by
PQA and OELAAA of May 7, 2012, which identified proposed changes under the RETELL initiative
impacting licensure, professional development and English language proficiency standards and
assessment, the district will not be asked to prepare a CAP response for this criterion at this time. See
http://www.doe.mass.edu/retell/.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity: N/A
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15 Professional
Development Requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): See ELE 5.
Progress Report Due Date(s): See ELE 5.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 17 Program Evaluation
Rating: Not Implemented
Department CPR Finding: According to documentation and interviews, the district has not conducted
periodic evaluations of the effectiveness of its ELE program.
Narrative Description of Corrective Action: Review of all test scores and grades for each student.
Title/Role of Person(s) Responsible for
Implementation: Rita Jackson
Expected Date of Completion for Each
Corrective Action Activity: 6/1/13
Evidence of Completion of the Corrective Action: Test scores and grades.
Description of Internal Monitoring Procedures: Excel spreadsheet of test scores and grades to be
developed for progress comparison.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 17 Program Evaluation
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: A spread sheet of comparative student test scores does
not suffice for a program evaluation. The program evaluation is a periodic evaluation of the
effectiveness of the district’s ELE program in developing students’ English language skills and
increasing their ability to participate meaningfully in the educational program.
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Department Order of Corrective Action:
The district will propose a plan (areas of strength, areas needing improvement, proposed plans of
action) on how it will evaluate the effectiveness of its ELE program and will submit a copy of the
completed program evaluation.
Required Elements of Progress Report(s):
By January 18, 2013, the district will provide a description on how it will evaluate the effectiveness of
its ELE program.
By April 8, 2013, the district will submit a copy of the program evaluation.
Progress Report Due Date(s): January 18, 2013, April 8, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18 Records of LEP Students
Rating: Partially Implemented
Department CPR Finding: Record review indicated the following: 1) two of the eight student files did
not have Home Language Surveys, the other six were all in English; 2) initial testing results were not
in five of eight student files; 3) MELA-O and MEPA results were missing from one applicable file out
of seven; 4) MCAS results were missing from three out of five applicable records; 5) information on
previous schooling was missing from seven files; 6) initial and annual parent notification letters were
missing from all eight student records; 7) progress reports on English language acquisition were
missing from all eight files; 8) none of the report cards were translated, although present in every
record; and 9) follow-up monitoring activities were absent from the one applicable FLEP record.
Narrative Description of Corrective Action: The district will draft new forms including an intake
form, waiver form, exit form and annual progress report, all with the necessary information for the
parent. Forms will be translated as necessary.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Rita Jackson/ Sandra Halloran Corrective Action Activity: 2/1/13
Evidence of Completion of the Corrective Action: Forms translated
Description of Internal Monitoring Procedures: Copies of all translated forms to be kept on file.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18 Records of LEP
Students
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
The development of new parent forms will not address the non-compliance identified in the student
records.
Department Order of Corrective Action:
The district will meet with ELE staff and review the required documents that must be kept in student
records. The district will develop and submit a description of how it will monitor and maintain student
records.
Required Elements of Progress Report(s):
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By January 18, 2013, the district will develop and submit a description of how it will monitor and
maintain student records. The district will conduct training and submit documentation (agendas, sign in
sheets, etc) indicating that ELE staff training was conducted on the required documents that must be
maintained in student records.
By April 8, 2013, subsequent to staff training and implementation of all corrective actions, the district
will conduct an internal review of its ELE student records and report: the number of ELE student
records reviewed from each school and the number of records that contain the following documents: 1)
Home Language Surveys; 2) evidence of initial testing results; 3) MCAS results; 4) information on
previous schooling; 5) initial and annual parent notification; 6) progress reports on English language
acquisition; 7) translated report cards, if needed; and 8) follow-up monitoring for FLEP students. For
any non-compliance identified, the district will report its specific actions taken to remedy any noncompliance found.
*Please note when conducting internal monitoring that district must maintain the following
documentation and make it available to the Department upon request: a) List of the student names
and grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted
the review, their role(s), and signature(s).
Progress Report Due Date(s): January 18, 2013, April 8, 2013
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