MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Upper Cape Cod Regional Vocational
Technical
CPR Onsite Year: 2011-2012
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 09/19/2012.
Mandatory One-Year Compliance Date: 09/18/2013
Summary of Required Corrective Action Plans in this Report
Criterion
SE 3
SE 14
Criterion Title
Special requirements for determination of specific learning
disability
Review and revision of IEPs
SE 18A
IEP development and content
SE 24
Notice to parent regarding proposal or refusal to initiate or
change the identification, evaluation, or educational
placement of the child or the provision of FAPE
Procedures for suspension of students with disabilities when
suspensions exceed 10 consecutive school days or a pattern
has developed for suspensions exceeding 10 cumulative
days; responsibilities of the Team; responsibilities of the
district
SE 46
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
SE 47
SE 51
Criterion Title
Procedural requirements applied to students not yet
determined to be eligible for special education
FAPE (Free, appropriate, public education): Equal
opportunity to participate in educational, nonacademic,
extracurricular and ancillary programs, as well as
participation in regular education
Appropriate special education teacher licensure
CR 3
Access to a full range of education programs
CR 9
CR 10A
Hiring and employment practices of prospective employers
of students
Student handbooks and codes of conduct
CR 18
Responsibilities of the school principal
SE 48
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 3 Special requirements for determination of specific learning
Partially Implemented
disability
Department CPR Findings:
Student record review and interviews indicate that when a student suspected of having a
specific learning disability is evaluated, the Team does not always create a written
determination as to whether or not he or she has a specific learning disability, which is
signed by all members of the Team, or if there is a disagreement as to the determination,
those dissenting Team members do not document their disagreement.
Description of Corrective Action:
The Director of Special Education will coordinate trainings with faculty members and
support staff in the special education department to review the procedures for
identification of Specific Learning Disability during initial or reevaluation Team meetings.
All related forms will be presented and roles defined regarding their completion.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education
Completion:
02/01/2013
Evidence of Completion of the Corrective Action:
Training Sign-in sheets, Training agenda, Training materials, Random sampling of records.
Description of Internal Monitoring Procedures:
Director of Special Education will coordinate a random sampling of related documents
previously mentioned on a semi-annual basis, with the support of the department's
Administrative Assistant. Results of the sampling will be documented and referenced in
the district's annual special education program evaluation.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 3 Special requirements for
Status Date: 10/31/2012
determination of specific learning
disability
Basis for Partial Approval or Disapproval:
The district will develop procedures to ensure that when a student suspected of having a
specific learning disability is evaluated, the Team will create a written determination as to
whether or not he or she has a specific learning disability, which is signed by all members
of the Team, or if there is a disagreement as to the determination, those dissenting Team
members document their disagreement. Staff training will be provided and a monitoring
plan has been developed to ensure implementation of the procedures.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By February 4, 2013, submit the following as evidence of training on the requirement that
when a student suspected of having a specific learning disability is evaluated, the Team
will create a written determination as to whether or not he or she has a specific learning
disability, which is signed by all members of the Team, or if there is a disagreement as to
the determination, those dissenting Team members will document their disagreement: (1)
agenda; (2) signed attendance sheet(s) indicating the role of staff; (3) training materials;
(4) date of training.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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By May 10, 2013, submit a summary report of the internal monitoring of students who
have been evaluated and have been found to have a specific learning disability and who
have had a Team meeting subsequent to the implementation of corrective actions.
Include the following: (1) the number of records reviewed, (2) rate of compliance, (3)
description of root cause(s) of any non-compliance, (4) specific actions taken to remedy
any identified non-compliance.
Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: list of student
names and grade levels for the records reviewed, date of the review, name(s) of
person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s):
02/04/2013
05/10/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Upper Cape Cod Regional Vocational Technical CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 14 Review and revision of IEPs
Partially Implemented
Department CPR Findings:
Interviews and student records indicated that the district is not utilizing the amendment
process, when warranted. Specifically, IEPs are not consistently amended to reflect a
change when agreed-upon direct services are moved from the Service Delivery page
Section C - Special Education and Related Services in Other Settings to Section B Special Education and Related Services in the General Education Classroom.
Description of Corrective Action:
The district will undertake the following corrective action: 1) Review the current status of
alignment of services to determine baseline number of IEPs in question; 2) Focus
attention on reviewing service delivery pages at the beginning of a school year when
grade schedules can potentially impact services delivered in previous school year; 3)
Correct IEP documents, as needed, utilizing amendment process as warranted. 4) Provide
discussion/training for department staff on the process and document.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education
Completion:
02/01/2013
Evidence of Completion of the Corrective Action:
1) List documentation of IEPs with misaligned services or the anticipation of the need for
changes in services through the amendment process; 2) Training Sign-in sheets, Training
agenda, Training materials, Random sampling of records.
Description of Internal Monitoring Procedures:
Director of Special Education will coordinate a random sampling of related documents
previously mentioned on a semi-annual basis, with the support of the department's
Administrative Assistant. Results of the sampling will be documented and referenced in
the district's annual special education program evaluation.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 14 Review and revision of IEPs
Corrective Action Plan Status: Approved
Status Date: 10/31/2012
Basis for Partial Approval or Disapproval:
The district will develop procedures to ensure that IEPs will be amended to reflect a
change when agreed-upon direct services are moved from the Service Delivery Grid
Section C - Special Education and Related Services in Other Settings to Section B Special Education and Related Services in the General Education Classroom. Staff
training will be provided and a monitoring plan has been developed to ensure
implementation of the procedures.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By February 4, 2013, submit the following as evidence of training on the procedures to
amend IEPs when warranted: (1) agenda; (2) signed attendance sheet(s) indicating the
role of staff; (3) training materials; (4) date of training.
By May 10, 2013, submit a summary report of the internal monitoring of students who
have had a Team meeting subsequent to the implementation of corrective actions.
Include the following: (1) the number of records reviewed, (2) rate of compliance, (3)
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Upper Cape Cod Regional Vocational Technical CPR Corrective Action Plan
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description of root cause(s) of any non-compliance, (4) specific actions taken to remedy
any identified non-compliance.
Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: list of student
names and grade levels for the records reviewed, date of the review, name(s) of
person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s):
02/04/2013
05/10/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Upper Cape Cod Regional Vocational Technical CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18A IEP development and content
Partially Implemented
Department CPR Findings:
The record review and interviews indicated that IEP Teams do not consistently consider
and address the skills and proficiencies needed to avoid and respond to bullying,
harassment, or teasing for students identified with a disability that affects social skills
development or when the student's disability makes him or her vulnerable to bullying,
harassment or teasing, as well as for students identified with a disability on the autism
spectrum.
Description of Corrective Action:
The district will undertake the following corrective action: 1) Create a documentation form
separate from the student IEP to note Team discussion; 2) Revise the Team meeting
notes template to include the need for the aforementioned discussion; 3) Put
documentation of the discussion in the Additional Information section of individual student
IEPs; 4) Engage in discussion in Department meeting reviewing the procedure and new
documentation requirements created.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education
Completion:
02/01/2013
Evidence of Completion of the Corrective Action:
The Director of Special Education will assure compliance and monitor continuation through
the following: 1) Complete a random sampling of student IEP Team documentation in the
Additional Information section; 2) Randomly sample for the completion of back-up
documentation form created for the purpose; 3) Provide a copy of the sign-in sheet of the
professional development discussion at Special Ed department meeting.
Description of Internal Monitoring Procedures:
Director of Special Education will coordinate a random sampling of related documents
previously mentioned on a semi-annual basis, with the support of the department's
Administrative Assistant. Results of the sampling will be documented and referenced in
the district's annual special education program evaluation.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18A IEP development and content
Corrective Action Plan Status: Approved
Status Date: 10/31/2012
Basis for Partial Approval or Disapproval:
The district will develop procedures to ensure that the IEP Team will consider and
specifically address the skills and proficiencies needed to avoid and respond to bullying,
harassment, or teasing when the student has a disability that affects social skills
development or when the student's disability makes him or her vulnerable to bullying,
harassment or teasing, as well as for students identified with a disability on the autism
spectrum. Training will be provided to staff at department meetings and a monitoring
plan has been developed to ensure implementation of the procedures.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By February 4, 2013, submit the following as evidence of training on the requirement that
Teams always consider and specifically address the skills and proficiencies needed to
avoid and respond to bullying, harassment or teasing when the student has a disability
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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that affects social skills development or when the student's disability makes him or her
vulnerable to bullying, harassment or teasing, as well as for students identified with a
disability on the autism spectrum: (1) agenda; (2) signed attendance sheet(s) indicating
the role of staff; (3) training materials; (4) date of training.
By February 4, 2013, also submit copies of the updated IEPs for the students whose
names were provided to the district for non-compliance found during the record review.
By May 10, 2013, submit a summary report of the internal monitoring of students who
have a disability that affects social skill development or when the student's disability
makes him or her vulnerable to bullying, harassment or teasing, as well as for students
identified with a disability on the autism spectrum and who have had a Team meeting
subsequent to the implementation of corrective actions. Include the following: (1) the
number of records reviewed, (2) rate of compliance, (3) description of root cause(s) of
any non-compliance, (4) specific actions taken to remedy any identified non-compliance.
Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: list of student
names and grade levels for the records reviewed, date of the review, name(s) of
person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s):
02/04/2013
05/10/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Upper Cape Cod Regional Vocational Technical CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 24 Notice to parent regarding proposal or refusal to initiate or Partially Implemented
change the identification, evaluation, or educational placement of
the child or the provision of FAPE
Department CPR Findings:
Student records showed that when evaluations are proposed, the Notices of Proposed
School District Action (N1) do not contain sufficient detail and respond to all questions on
page 2 of the N1 form including: a description of the action proposed or refused by the
school; an explanation of why the school proposed or refused to take the action; a
description of any other options the school considered and the reasons why those options
were rejected; a description of each evaluation procedure, test, record, or report the
school used as a basis of the proposed action; a description of any other factors that were
relevant to the school's proposal.
Description of Corrective Action:
The district will undertake the following corrective action: 1) Review IEP documents to
assure that the guiding questions are present in the N1 form; 2) Proofread all N1 forms
prior to mailing and edit as, needed; 3) Provide discussion and professional development
at Special Ed department meetings on proper criteria for narrative.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education
Completion:
02/01/2013
Evidence of Completion of the Corrective Action:
Training Sign-in sheets, Training agenda, Training materials, Random sampling of records.
Description of Internal Monitoring Procedures:
Director of Special Education will coordinate a random sampling of related documents
previously mentioned on a semi-annual basis, with the support of the department's
Administrative Assistant. Results of the sampling will be documented and referenced in
the district's annual special education program evaluation.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 24 Notice to parent regarding
Status Date: 10/31/2012
proposal or refusal to initiate or change
the identification, evaluation, or
educational placement of the child or the
provision of FAPE
Basis for Partial Approval or Disapproval:
The district will develop procedures to ensure that when evaluations are proposed, the
Notices of Proposed School District Action (N1) contain sufficient detail and respond to all
questions on page 2 of the N1 form including: a description of the action proposed or
refused by the school; an explanation of why the school proposed or refused to take the
action; a description of any other options the school considered and the reasons why
those options were rejected; a description of each evaluation procedure, test, record, or
report the school used as a basis of the proposed action; a description of any other
factors that were relevant to the school's proposal. Staff training will be provided and a
monitoring plan has been developed to ensure implementation of the procedures.
Department Order of Corrective Action:
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Upper Cape Cod Regional Vocational Technical CPR Corrective Action Plan
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Required Elements of Progress Report(s):
By February 4, 2013, submit the following as evidence of training on the requirement that
when evaluations are proposed, the Notices of Proposed School District Action (N1)
contain sufficient detail and respond to all questions on page 2 of the N1 form: (1)
agenda; (2) signed attendance sheet(s) indicating the role of staff; (3) training materials;
(4) date of training.
By May 10, 2013, submit a summary report of the internal monitoring of students who
have had an evaluation or reevaluation proposed subsequent to the implementation of
corrective actions. Include the following: (1) the number of records reviewed, (2) rate of
compliance, (3) description of root cause(s) of any non-compliance, (4) specific actions
taken to remedy any identified non-compliance.
Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: list of student
names and grade levels for the records reviewed, date of the review, name(s) of
person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s):
02/04/2013
05/10/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Upper Cape Cod Regional Vocational Technical CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 46 Procedures for suspension of students with disabilities
Partially Implemented
when suspensions exceed 10 consecutive school days or a
pattern has developed for suspensions exceeding 10 cumulative
days; responsibilities of the Team; responsibilities of the district
Department CPR Findings:
Documentation demonstrated that the procedures for the suspension of students with
disabilities found in the school's code of conduct do not include information pertaining to
the manifestation determination and placement in an interim alternative educational
setting.
Description of Corrective Action:
The district will undertake the following corrective action: 1) Conduct a review of the
student handbook, which generally occurs during the Spring of the school year; 2) The
discipline policy will be revised to bring the necessary language into line with the
regulations; 3) The School committee will review and approve the changes in the
language in the revised handbook; 4) School faculty will be apprised of the changes in the
handbook language, as determined by the school Administration.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education
Completion:
09/01/2013
Evidence of Completion of the Corrective Action:
1) Approved handbook language, with minutes of discussion at school committee; 2)
Faculty meeting agenda/sign-in sheet
Description of Internal Monitoring Procedures:
The Director of Special Education, in the process of revising the language in the
handbook, will work cooperatively with the Director of Curriculum and Instruction to
include language that will meet the requirements for students serviced under Section 504
Accommodation Plans, as cited in CR 10A.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 46 Procedures for suspension of
Status Date: 10/31/2012
students with disabilities when
suspensions exceed 10 consecutive
school days or a pattern has developed
for suspensions exceeding 10 cumulative
days; responsibilities of the Team;
responsibilities of the district
Basis for Partial Approval or Disapproval:
The district will edit the student handbooks so that they contain the required information.
Staff responsible for disciplining students with disabilities will be trained on the
procedures.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By February 4, 2013, submit a copy of the addendum to the student handbooks that
includes the required language pertaining to the procedures for the suspension of
students with disabilities. Provide the following as evidence that staff responsible for the
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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discipline of students with disabilities have been trained: (1) agenda; (2) signed
attendance sheet(s) indicating the role of staff; (3) training materials; (4) date of
training.
Progress Report Due Date(s):
02/04/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Upper Cape Cod Regional Vocational Technical CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 47 Procedural requirements applied to students not yet
Partially Implemented
determined to be eligible for special education
Department CPR Findings:
Documentation showed that student handbooks and codes of conduct do not contain the
procedural requirements applied to students not yet determined to be eligible for special
education.
Description of Corrective Action:
The district will undertake the following corrective action: 1) Conduct a review of the
student handbook, which generally occurs during the Spring of the school year; 2) The
discipline policy will be revised to bring the necessary language into line with the
regulations; 3) The School committee will review and approve the changes in the
language in the revised handbook; 4) School faculty will be apprised of the changes in the
handbook language, as determined by the school Administration.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education
Completion:
09/01/2013
Evidence of Completion of the Corrective Action:
1) Approved handbook language, with minutes of discussion at school committee; 2)
Faculty meeting agenda/sign-in sheet
Description of Internal Monitoring Procedures:
The Director of Special Education, in the process of revising the language in the
handbook, will work cooperatively with the Director of Curriculum and Instruction to
include language that will meet the requirements for students not yet determined to be
special education eligible.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 47 Procedural requirements applied to
Status Date: 10/31/2012
students not yet determined to be
eligible for special education
Basis for Partial Approval or Disapproval:
The district will revise the student handbooks so that they contain the required
information applied to students not yet determined to be eligible for special education.
Staff responsible for disciplining students will be trained on the procedures.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By February 4, 2013, submit the addendum to the student handbook that includes the
required language pertaining to the procedural requirements applied to students not yet
determined eligible. Submit the following as evidence that staff responsible for the
discipline of students have been trained: (1) agenda; (2) signed attendance sheet(s)
indicating the role of staff; (3) training materials; (4) date of training.
Progress Report Due Date(s):
02/04/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Upper Cape Cod Regional Vocational Technical CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 48 FAPE (Free, appropriate, public education): Equal
Partially Implemented
opportunity to participate in educational, nonacademic,
extracurricular and ancillary programs, as well as participation in
regular education
Department CPR Findings:
Student records and interviews indicated that students in grades nine and ten who receive
special education academic support services five days a week do not have access to
physical education classes.
Description of Corrective Action:
The district will undertake the following corrective action: 1) Identify students whose need
for full-week academic support services impact their access to physical education during
the course of the school day; 2) Identify alternative activities (extracurricular, community
based, etc.) that credit could be conferred for to achieve compliance; 3) Compile a list of
acceptable activities; 4) Amend the Program of Studies and Student Handbook to
document proposed changes
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education/Director of Curriculum and
Completion:
Instruction
09/01/2013
Evidence of Completion of the Corrective Action:
Student lists; Activity lists; Draft of Program of Studies/Student Handbook; Meeting
minutes documenting approval process (School Council, Leadership Team, School
Committee).
Description of Internal Monitoring Procedures:
Director of Special Education will collaborate with the Director of Curriculum and
Instruction to review quarterly the status of students requiring credit for alternative
physical education opportunities impacted by Academic Support status. Review will be
conducted in interdepartmental meetings involving faculty responsible for scheduling.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 48 FAPE (Free, appropriate, public
Approved
education): Equal opportunity to
Status Date: 10/31/2012
participate in educational, nonacademic,
extracurricular and ancillary programs,
as well as participation in regular
education
Basis for Partial Approval or Disapproval:
The proposal for alternative activities (extracurricular, community based, etc.) does not
provide access to physical education for all students who have academic support in their
schedules. Although this may be an option for some students who choose an alternate
means of meeting the physical education requirement, the solution does not provide
access to all students.
Department Order of Corrective Action:
The district must develop a plan that ensures that all students, including those who
receive academic support, have access to physical education.
Required Elements of Progress Report(s):
By February 4, 2013, submit a plan that ensures that students who receive special
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Upper Cape Cod Regional Vocational Technical CPR Corrective Action Plan
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education academic support services have access to physical education.
By May 10, 2013, submit the proposed revisions that will be incorporated into the student
course of studies showing that physical education is a required class for all students.
Progress Report Due Date(s):
02/04/2013
05/10/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Upper Cape Cod Regional Vocational Technical CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 51 Appropriate special education teacher licensure
Partially Implemented
Department CPR Findings:
Documentation and interviews showed that there is one special education teacher who is
not appropriately licensed.
Description of Corrective Action:
The district will undertake the following corrective action: 1) Conduct monthly status
reviews on currently unlicensed staff member in question and monitor progress on
licensing requirements. 2) Apply for necessary waivers on an annual basis.
Title/Role(s) of responsible Persons:
Expected Date of
School Principal/Director of Special Education
Completion:
07/01/2013
Evidence of Completion of the Corrective Action:
ELAR status; Anecdotal notes of status meetings with staff member; Copies of confirming
documentation
Description of Internal Monitoring Procedures:
The School Principal and Director of Special Education will collaborate in monitoring the
license status of all teachers in the Special Education department.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 51 Appropriate special education
Status Date: 10/31/2012
teacher licensure
Basis for Partial Approval or Disapproval:
The district will monitor educators to ensure that all teachers of students with disabilities
are appropriately licensed.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By February 4, 2013, submit a copy of the license or approved waiver for the educator
identified as not appropriately licensed.
Progress Report Due Date(s):
02/04/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Upper Cape Cod Regional Vocational Technical CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 3 Access to a full range of education programs
Partially Implemented
Department CPR Findings:
See SE 48.
Description of Corrective Action:
The district will undertake the following corrective action: 1) Identify students whose need
for full-week academic support services impact their access to physical education during
the course of the school day; 2) Identify alternative activities (extracurricular, community
based, etc.) that credit could be conferred for to achieve compliance; 3) Compile a list of
acceptable activities; 4) Amend the Program of Studies and Student Handbook to
document proposed changes
Title/Role(s) of responsible Persons:
Expected Date of
Director of Curriculum and Instruction/Director of Special
Completion:
Education
09/01/2013
Evidence of Completion of the Corrective Action:
Student lists; Activity lists; Draft of Program of Studies/Student Handbook; Meeting
minutes documenting approval process (School Council, Leadership Team, School
Committee).
Description of Internal Monitoring Procedures:
Director of Curriculum and Instruction will collaborate with the Director of Special
Education to review quarterly the status of students requiring credit for alternative
physical education opportunities impacted by Academic Support status. Review will be
conducted in interdepartmental meetings involving faculty responsible for scheduling.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
CR 3 Access to a full range of education
Approved
programs
Status Date: 10/31/2012
Basis for Partial Approval or Disapproval:
See SE 48.
Department Order of Corrective Action:
See SE 48.
Required Elements of Progress Report(s):
See SE 48.
Progress Report Due Date(s):
02/04/2013
05/10/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Upper Cape Cod Regional Vocational Technical CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 9 Hiring and employment practices of prospective employers
Partially Implemented
of students
Department CPR Findings:
Documentation and interviews indicated that the statement prospective employers sign
that ensures that they comply with applicable laws and do not discriminate does not
specifically include the following protected categories: race, color, national origin, sex,
handicap, religion and sexual orientation.
Description of Corrective Action:
The district will undertake the following corrective action: 1) Revise the document that
prospective employers sign ensuring non-discrimination, to specifically include the
following protected categories: race, color, national origin, sex, handicap, religion and
sexual orientation; 2) Place copies of signed documentation into individual student files
Title/Role(s) of responsible Persons:
Expected Date of
Co-Operative Education Coordinator/Director of Curriculum and
Completion:
Instruction
02/01/2013
Evidence of Completion of the Corrective Action:
Copy of the revised form; Record of form in Cooperative Education handbook; Leadership
Team meeting minutes
Description of Internal Monitoring Procedures:
Co-Operative Education Coordinator will review procedures on an annual basis and revise
forms as needed. All changes to forms and procedures will be presented to the school's
Leadership Team.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 9 Hiring and employment practices of
Status Date: 10/31/2012
prospective employers of students
Basis for Partial Approval or Disapproval:
The district will revise the letter that is sent to prospective employers to sign ensuring
that they comply with applicable laws and do not discriminate on the basis of race, color,
national origin, sex, handicap, religion and sexual orientation. Copies of signed
documentation will be placed into student records.
Please also note to include "gender identity" as this is a new requirement for the current
school year.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By February 4, 2013, submit a copy of the statement prospective employers sign that
ensures that they comply with applicable laws and do not discriminate.
Progress Report Due Date(s):
02/04/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10A Student handbooks and codes of conduct
Partially Implemented
Department CPR Findings:
Documentation indicates that the student codes of conduct do not include the appropriate
procedures for the discipline of students on Section 504 Accommodation Plans. The
student codes of conduct also do not include appropriate procedures for the discipline of
students with disabilities that are consistent with IDEA 2004, including students not yet
determined eligible for special education.
Description of Corrective Action:
The district will undertake the following corrective action: 1) Revise the Parent-Student
handbook and school website, specifically the student codes of conduct, to include
appropriate procedures for the discipline of students on Section 504 Accommodation Plans
and students with disabilities, including students not yet determined to be eligible for
special education; 2) Form a committee to consider revisions to the student hand-book
for the following year; 3) Present revisions to the school council for approval; 4) Present
approved revisions to the school committee for final approval.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education/Director of Curriculum and
Completion:
Instruction/Dean of Students
06/01/2013
Evidence of Completion of the Corrective Action:
Minutes of handbook committee meetings; Draft revisions submitted to school council and
school committee; Minutes of school council and school committee meetings
acknowledging acceptance; Minutes of Leadership Team meeting discussion.
Description of Internal Monitoring Procedures:
Compliance will be monitored through student handbook revision committee proof-reading
student handbook during summer, prior to distribution to students at beginning of school
year. Leadership Team will be apprised of recommended changes/compliance concerns.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion: CR 10A Student
handbooks and codes of conduct
Corrective Action Plan Status: Partially Approved
Status Date: 10/31/2012
Basis for Partial Approval or Disapproval:
The district will revise student handbooks to contain the appropriate procedures for the
discipline of students on Section 504 Accommodation Plans and the appropriate
procedures for the discipline of students with disabilities that are consistent with IDEA
2004, including students not yet determined eligible for special education. The district did
not propose staff training on the discipline procedures.
Department Order of Corrective Action:
Train staff responsible for the discipline of students on the appropriate procedures for
disciplining students with disabilities that are consistent with IDEA 2004, including
students not yet determined eligible for special education.
Required Elements of Progress Report(s):
By February 4, 2013, submit the addendum to the student handbooks and provide the
following as evidence that staff responsible for the discipline of students with disabilities
have been trained: (1) agenda; (2) signed attendance sheet(s) indicating the role of staff;
(3) training materials; (4) date of training.
Progress Report Due Date(s):
02/04/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 18 Responsibilities of the school principal
Partially Implemented
Department CPR Findings:
Interviews and documentation indicated that the district places general education
students in special education student support classes. Specifically, for students struggling
with the general education program, the district does not always follow the procedures
and implement the interventions within the general education program as described in the
district's Curriculum Accommodation Plan.
Description of Corrective Action:
The district will undertake the following corrective action: 1) Revise and implement
interventions within the general education program as described in the district?s
curriculum accommodation plan; 2) Provide training to School Counselors regarding the
range of interventions available to students within the district?s general education
program; 3) Provide on-going supervision to School Counselors regarding appropriate
scheduling of available school supports
Title/Role(s) of responsible Persons:
Expected Date of
School Principal/Director of Curriculum and Instruction
Completion:
07/01/2013
Evidence of Completion of the Corrective Action:
School Counselor training documents, including proof of attendance; Section 504 Plan
progress notes, completed quarterly in conjunction with Title 1 progress reporting; District
Curriculum Accommodation Plan.
Description of Internal Monitoring Procedures:
Newly revised 504 Accommodation Plans will be monitored by the Director of Curriculum
and Instruction on a monthly basis for compliance and concerns addressed in supervision
meetings with School Counselors. Director of Special Education and Leadership Team will
be apprised of pending concerns, as needed, to assure compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
CR 18 Responsibilities of the school
Approved
principal
Status Date: 10/31/2012
Basis for Partial Approval or Disapproval:
The district will revise the district's Curriculum Accommodation Plan and train school
counselors regarding the range of interventions available to students within the district's
curriculum accommodation plan. The district did not provide a plan that ensures that
general education students would not be placed in special education student support
classes and the district did not propose training general educators on the procedures and
implementation of the interventions within the general education program.
Department Order of Corrective Action:
The district must train general educators on the procedures and implementation of the
interventions within the general education program as described in the district's
Curriculum Accommodation Plan.
Required Elements of Progress Report(s):
By February 4, 2013, submit a copy of the district's revised Curriculum Accommodation
Plan.
By May 10, 2013, submit the following as evidence of training on the content of the
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revised Curriculum Accommodation Plan: (1) agenda; (2) signed attendance sheet(s)
indicating the role of staff (including general educators and school counselors); (3)
training materials; (4) date of training.
Progress Report Due Date(s):
02/04/2013
05/10/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Upper Cape Cod Regional Vocational Technical School
Corrective Action Plan Forms
Program Area: Career/Vocational Technical Education
Prepared by: Upper Cape Cod Regional Technical School
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: September 16, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CVTE 2
Department CPR Finding: Interviews, student record reviews, and review of documentation
indicated that while some academic assessments results may be used to design instructional and
support services, academic assessment results such as Accuplacer results are provided only upon
request by teachers. There was no system in place to ensure that all technical teachers access and
understand accommodations and modifications for students participating in vocational technical
education programs, including Chapter 74 exploratory.
Narrative Description of Corrective Action: The district will develop a system to ensure that
all technical teachers access and understand accommodations and modifications for
students participating in vocational technical education programs, including Chapter 74
exploratory. UCT will provide supplemental training for technical teachers, in addition
to mandated training regarding accommodations and modifications. Copies of all 504
plans and IEP’s denoting all accommodations and modifications will be sent
electronically to all instructors of those students.
Title/Role of Person(s) Responsible for
Implementation: Director of Curriculum and
Expected Date of Completion for Each
Corrective Action Activity: 06/30/2013
Instruction / Director of Special Education
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Evidence of Completion of the Corrective Action: Minutes of training meetings, including
attendance; Training materials; Documentation of receipt of plans; Supervisor
documentation of implementation
Description of Internal Monitoring Procedures: Monitoring can include electronic receipts
indicating receipt of plan, shop supervisor monitoring implementation of modifications
and accommodations, and quarterly reporting of plan implementation to Special
Education Director and/or Director of Curriculum and Instruction.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 2
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): The district will provide a status update including:
minutes of training meetings, including attendance; training materials; documentation of
receipt of plans; supervisor documentation of implementation, as these occur.
Progress Report Due Date(s): February 4, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CVTE 3
Department CPR Finding: Interviews, student record reviews, and review of documentation showed
that not all career/vocational technical education programs address Strand 5, Management and
Entrepreneurship Knowledge and Skills of the Vocational Technical Education Frameworks.
Narrative Description of Corrective Action: The district will develop a program to be
implemented during students’ related classes, so that all students will acquire
management and entrepreneurial knowledge and skills.
Title/Role of Person(s) Responsible for
Implementation: Director of Curriculum and
Expected Date of Completion for Each
Corrective Action Activity: 06/30/2013
Instruction
Evidence of Completion of the Corrective Action: Copy of the curriculum being taught in
pilot program and a schedule of the class periods per shop which were devoted to
teaching this curriculum.
Description of Internal Monitoring Procedures: Director of Curriculum will conduct a
monthly meeting with the class’ instructor.
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Upper Cape Cod Regional Vocational Technical CPR Corrective Action Plan
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 3
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): The district will report on progress made in correcting this
finding, including updates of progress made. The district will provide a curriculum as proof of
completion of CVTE 3.
Progress Report Due Date(s): February 4, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CVTE 4
Department CPR Finding: Interviews and review of documentation indicate that while the district
has and utilizes its approved admission policy, published information on how students are admitted is
inconsistent. For example, page nine of the Parent-Student Handbook 2011-2012 states that
admissions are based on three criteria: student point totals related to grades, discipline and
attendance. The approved admission policy includes five selection criteria: scholastic achievement,
attendance, school discipline/conduct, local guidance counselor recommendation and an interview.
Narrative Description of Corrective Action: The district will revise the Parent-Student
handbook and school website information regarding UCT’s admissions policy to be
consistent with the school’s admissions policy. A committee is formed each spring to
consider revisions to the student handbook for the following year. The revisions are
presented to the school council for approval, and then presented to the school committee
for final approval prior to printing.
Title/Role of Person(s) Responsible for
Implementation: Dean of Students
Expected Date of Completion for Each
Corrective Action Activity: 06/30/2013
Evidence of Completion of the Corrective Action: Minutes of handbook committee meetings;
Revisions submitted to school council and school committee; Minutes of school council
and school committee meetings acknowledging approval and acceptance.
Description of Internal Monitoring Procedures: Accomplished by student handbook revision
committee proof-reading student handbook during summer, prior to distribution to
students at beginning of school year.
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 4
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): The district will provide minutes of handbook
committee meetings; revisions submitted to school council and school committee; minutes of
school council and school committee meetings acknowledging approval and acceptance.
Progress Report Due Date(s): February 4, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CVTE 9
Department CPR Finding: Documentation reviewed by the Department’s Audit and Compliance Unit
revealed that the district’s system for recording graduate information to complete the CVTE Graduate
Follow-up Report was inadequate and did not support the data submitted. The district reported a
return rate of 82.47% on its follow-up for 2010 graduates, while the documentation maintained by the
district supported a 95% return rate. In addition, the district does not maintain written policies and
procedures for completion of the CVTE Graduate Follow-up Report.
Narrative Description of Corrective Action: During the Coordinated Program Review, the
methods of data recording were reviewed with appropriate staff and a modification was
put in place to address the data recording concerns. UCT is now implementing the
correct data recording methods. The discrepancy in the return rate is due to a clerical
error where the first page of the Follow-Up Report was not saved before being submitted
through the Security Portal.
Title/Role of Person(s) Responsible for
Implementation: Superintendent/Director
Expected Date of Completion for Each
Corrective Action Activity: 06/30/2013
Evidence of Completion of the Corrective Action: Updated Follow-up Data Recording Form
attached.
Description of Internal Monitoring Procedures: Leadership Team will review all necessary
compliance concerns and implement appropriate actions.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 9
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
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Upper Cape Cod Regional Vocational Technical CPR Corrective Action Plan
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Department Order of Corrective Action:
Required Elements of Progress Report(s): None required.
Progress Report Due Date(s): None required.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CVTE 10
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Upper Cape Cod Regional Vocational Technical CPR Corrective Action Plan
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Department CPR Finding: Interviews and review of documentation indicated not all advisory
committees have required representation.
The district’s Program Advisory Committee for the Automotive Collision and Repair program does not
have the composition as required by the MA Vocational Technical Education Regulations 603 CMR
4.03 (1) 1. It is specifically lacking postsecondary education representation.
The district’s Program Advisory Committee for the Automotive Technology program does not have the
composition as required by the MA Vocational Technical Education Regulations 603 CMR 4.03 (1) 1.
It is specifically lacking postsecondary education representation.
The district’s Program Advisory Committee for the Carpentry program does not have the composition
as required by the MA Vocational Technical Education Regulations 603 CMR 4.03 (1) 1. It is
specifically lacking postsecondary education representation.
The district’s Program Advisory Committee for the Cosmetology program does not have the
composition as required by the MA Vocational Technical Education Regulations 603 CMR 4.03 (1) 1.
It is specifically lacking postsecondary education, student and parent/guardian representation.
The district’s Program Advisory Committee for the Environmental Science and Technology program
does not have the composition as required by the MA Vocational Technical Education Regulations 603
CMR 4.03 (1) 1. It is specifically lacking student and parent/guardian representation.
The district’s Program Advisory Committee for the Horticulture program does not have the
composition as required by the MA Vocational Technical Education Regulations 603 CMR 4.03 (1) 1.
It is specifically lacking postsecondary education representation.
The district’s Program Advisory Committee for the Information Support Services and Technology
program does not have the composition as required by the MA Vocational Technical Education
Regulations 603 CMR 4.03 (1) 1. It is specifically lacking postsecondary education and student
representation.
The district’s Program Advisory Committee for the Marine Technology program does not have the
composition as required by the MA Vocational Technical Education Regulations 603 CMR 4.03 (1) 1.
It is specifically lacking postsecondary education representation.
In regard to inclusive composition, Electricity, Information Support Services & Technology, and
Plumbing lack representation by a member who is nontraditional by gender for that program. Two
programs (Cosmetology and Environmental Science & Technology) have representation of racial or
linguistic minority and eleven do not. Three programs (Electricity, Engineering Technology, and
Plumbing) have representation of a person with disabilities and ten do not.
Finally, there is no formal recruitment process to make the Program Advisory Committees and the
General Advisory Committee inclusive.
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Narrative Description of Corrective Action: The Upper Cape Cod Regional Technical School
Program Advisory will have implemented the following additions to the Advisory
Committees by March 27, 2013.
Automotive Collision Repair program will have a postsecondary education
representative.
Automotive Technology program will have a postsecondary education representative.
Carpentry program will have a postsecondary education representative.
Cosmetology program will have a postsecondary education representative.
Environmental Science and Technology program will have a student and
parent/guardian representative.
Horticulture program will have a postsecondary education representative.
Information Technology program will have a postsecondary education representative
and a student representative.
Marine Technology program will have a postsecondary education representative.
Electrical, Information Technology, and Plumbing will have a representative who is
nontraditional by gender.
The eleven programs without racial or minority representation will have a minority or
racial representative.
The ten programs without representation of a person with disabilities will have a
member with disabilities.
The district will develop a recruitment process to make the Program Advisory
Committees and the General Advisory Committee inclusive.
Title/Role of Person(s) Responsible for
Implementation: Technical teachers, Technical
Expected Date of Completion for Each
Corrective Action Activity: 03/30/2013
supervisors, School Principal and
Superintendent/Director
Evidence of Completion of the Corrective Action: Completed Advisory list for each technical
area with all the required Advisory Committee representation.
Description of Internal Monitoring Procedures: Implementation of a formal process to make
Program Advisory Committees and the General Advisory Committee more inclusive.
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Upper Cape Cod Regional Vocational Technical CPR Corrective Action Plan
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 10
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): The district shall provide an update on progress made
towards completing an advisory list for each technical area with all the required Advisory
Committee representation.
Progress Report Due Date(s): February 4, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CVTE 11
Department CPR Finding: Interviews, student record reviews, and review of documentation
indicated that while the district is in the process of aligning the program curriculum to the state
frameworks, not all programs are structured so that students acquire management & entrepreneurship
knowledge and skills.
Narrative Description of Corrective Action: The district will develop a program to be
implemented during students’ related classes, so that all students will acquire
management and entrepreneurial knowledge and skills.
Title/Role of Person(s) Responsible for
Implementation: Director of Curriculum and
Expected Date of Completion for Each
Corrective Action Activity: 06/30/2013
Instruction
Evidence of Completion of the Corrective Action: Copy of the curriculum being taught in
pilot program and a schedule of the class periods per shop which were devoted to
teaching this curriculum.
Description of Internal Monitoring Procedures: Director of Curriculum will conduct a
monthly meeting with the class’s instructor.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 11
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): The district will provide a copy of the progress being
made towards a curriculum to be taught in the pilot program and a schedule of the class
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Upper Cape Cod Regional Vocational Technical CPR Corrective Action Plan
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periods per shop which were devoted to teaching this curriculum.
Progress Report Due Date(s): February 4, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 13
Rating: Partially Implemented
Department CPR Finding: While the district largely implements cooperative education in
accordance with applicable laws, regulations, and policies, student record reviews and review of
documentation indicated that the cooperative education agreement does not specify the following
protected categories: race, color, national origin, sex, disability, religion and sexual orientation as
part of the equal employment opportunity statement. See CR 9.
Narrative Description of Corrective Action: The school district will include in all cooperative
education documentation protected categories: race, color, national origin, sex,
disability, religion and sexual orientation as part of the equal employment opportunity
statement.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Co-operative Education
Corrective Action Activity: 02/01/2013
Supervisor
Evidence of Completion of the Corrective Action: Copies of revised forms
Description of Internal Monitoring Procedures: Leadership Team will review all compliance
concerns and develop appropriate action plans
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 13
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): The district will provide documentation that it has
included all protected categories: race, color, national origin, sex, disability, religion and
sexual orientation as part of the equal employment opportunity statement in cooperative
education agreements.
Progress Report Due Date(s): February 4, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CVTE 14
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Department CPR Finding: While the district largely implements non-cooperative education (unpaid)
work-based learning in accordance with applicable laws, regulations, and policies, student record
reviews and review of documentation indicated that the work-based learning agreements do not specify
the following protected categories: race, color, national origin, sex, disability, religion and sexual
orientation as part of the equal employment opportunity statement. See CR 9.
Narrative Description of Corrective Action: The school district will include in all non-
cooperative education documentation protected categories: race, color, national origin,
sex, disability, religion and sexual orientation as part of the equal employment
opportunity statement.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Co-operative Education
Corrective Action Activity: 02/01/2013
Supervisor
Evidence of Completion of the Corrective Action: Copies of revised forms
Description of Internal Monitoring Procedures: Leadership Team will review all compliance
concerns and develop appropriate action plans
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 14
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): The district will provide documentation that it has
included all protected categories: race, color, national origin, sex, disability, religion and
sexual orientation as part of the equal employment opportunity statement in non-cooperative
education documents.
Progress Report Due Date(s): February 4, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 18
Rating: Partially Implemented
Department CPR Finding: Review of documentation and review of information in the Educator
Licensing and Recruitment (ELAR) System indicate not all staff in career/vocational technical
education programs are appropriately licensed or are working under a current Department-issued
waiver.
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Upper Cape Cod Regional Vocational Technical CPR Corrective Action Plan
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Narrative Description of Corrective Action: The district will review licensure status of all
staff and maintain an updated, aggregated document of such status. Supervisors will
meet with each of their staff members to review current licensure status and develop and
monitor licensure through individual professional development plans. District will
communicate with DESE licensure staff regularly to assure requests and materials
provided to DESE are updated and continuing to flow through the system.
Title/Role of Person(s) Responsible for
Implementation: Superintendent/Director
Expected Date of Completion for Each
Corrective Action Activity: 06/30/13
Evidence of Completion of the Corrective Action: Copies of license status
Description of Internal Monitoring Procedures: Leadership Team will review all compliance
concerns and develop appropriate action plans.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 18
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): The district will provide evidence (license numbers, etc.)
that all staff referenced in this finding are appropriately licensed.
Progress Report Due Date(s): February 4, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 20
Rating: Partially Implemented
Department CPR Finding: An on-site review conducted by the OCVTE safety specialist revealed that
not all instructional facilities and equipment used for career/vocational technical education meet
current occupational standards, i.e., are generally comparable to facilities in applicable operating
business and industries. The Office for Career/Vocational Technical Education sent a Safety Survey
Report to Superintendent Farr on February 2, 2012.
Narrative Description of Corrective Action: Facility repairs identified by the OCVTE Safety
specialist have been assigned repair orders. Detailed periodic reports demonstrate
compliance with the recommended action section of the CVTE Safety Survey Report.
All instructional facilities will meet current occupational standards comparable to
facilities in applicable operating business and industries.
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Upper Cape Cod Regional Vocational Technical CPR Corrective Action Plan
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Title/Role of Person(s) Responsible for
Implementation: The Facilities Manager will
Expected Date of Completion for Each
Corrective Action Activity: 11/30/2012
be responsible for implementing the
corrective actions state in the CVTE Safety
Survey Report. Periodic progress detailed in
the Safety Survey are submitted to the
Superintendant/Director for review.
Evidence of Completion of the Corrective Action: CVTE Safety Survey progress reports are
reviewed by OCVTE. Re-inspection of facility will be scheduled by the OCVTE Safety
specialist to examine facility repairs.
Description of Internal Monitoring Procedures: The Facility Manager will provide the
school’s leadership team with reports on the facilities deficiencies. The school’s safety
and security officer also reviews all safety reports and regularly evaluates and reports on
facility needs.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 20
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): The district will provide monthly reports to the CVTE
Safety Specialist until all identified safety issues are fully mitigated.
Progress Report Due Date(s): The district will provide monthly reports to the CVTE Safety Specialist
until all identified safety issues are fully mitigated.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CVTE 21
Department CPR Finding: An on-site review conducted by the OCVTE safety specialist revealed that
not all instructional facilities and equipment used for career/vocational technical education meet
current occupational standards, i.e., are generally comparable to facilities in applicable operating
business and industries. The Office for Career/Vocational Technical Education sent a Safety Survey
Report to Superintendent Farr on February 2, 2012.
Narrative Description of Corrective Action: Equipment repairs identified by the OCVTE
Safety Specialist have been assigned repair orders. Detailed periodic reports
demonstrate progress in addressing all equipment deficiencies listed in the
Recommended Action section of the CVTE Safety Survey Report. All instructional
equipment will meet current occupational standards comparable to equipment in the
applicable operating business and industries.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Upper Cape Cod Regional Vocational Technical CPR Corrective Action Plan
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Title/Role of Person(s) Responsible for
Implementation: Teachers in technical areas
Expected Date of Completion for Each
Corrective Action Activity: 11/30/2012
will inspect all instructional equipment to
ensure that operational and safety standards
are met. The facility manager will work
with the technical instructors and program
supervisors to address the repairs that were
deemed necessary in the CVTE Safety
Survey Report.
Evidence of Completion of the Corrective Action: CVTE Safety Survey Progress reports are
on file with the OCVTE Safety Specialist. Re-inspection of equipment will be scheduled
by the OCVTE Safety Specialist.
Description of Internal Monitoring Procedures: Program instructors in coordination with
cluster supervisors, will provide a year-end review of instructional equipment repairs
and estimates of projected equipment replacement needs.
This review will be made available to the Leadership Team by June so that the
appropriate repairs and equipment replacement can be scheduled for the summer. This
will ensure that all equipment meets safety and instructional standards for the new
school year.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 21
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): The district will provide monthly reports to the CVTE
Safety Specialist until all identified safety issues are fully mitigated.
Progress Report Due Date(s): The district will provide monthly reports to the CVTE Safety Specialist
until all identified safety issues are fully mitigated.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CVTE 23
Department CPR Finding: The Office for Audit and Compliance conducted an onsite review of the
district’s state and federal grants as part of the Coordinated Program Review. The review revealed
that the district made an unauthorized purchase out of its Perkins grant.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Upper Cape Cod Regional Vocational Technical CPR Corrective Action Plan
34
Narrative Description of Corrective Action: The district unknowingly paid for
administrator to attend a conference through Perkins funds. Current procedures,
already in place, will ensure this does not happen in the future. Additionally, grant
administrators will be more familiar with Perkins regulations through periodic review.
The district’s Controller and Bookkeeper will also be trained on Perkins regulations
related to financials.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Superintendent/Director;
Corrective Action Activity: 06/30/2013
Contoller; Bookkeeper
Evidence of Completion of the Corrective Action: Training agenda and sign-in sheets; Financial
reports
Description of Internal Monitoring Procedures: Topics will be addressed through the Leadership
Team process to create a system of checks and balances to assure compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 23
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): The district will provide a training agenda and sign-in
sheets and financial reports documenting the Leadership Team’s process to create a system of checks
and balances to assure compliance.
Progress Report Due Date(s): February 4, 2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Upper Cape Cod Regional Vocational Technical CPR Corrective Action Plan
35