MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Up-Island Regional
CPR Onsite Year: 2012-2013
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 03/16/2013.
Mandatory One-Year Compliance Date: 03/13/2014
Summary of Required Corrective Action Plans in this Report
Criterion
SE 2
Criterion Title
Required and optional assessments
SE 4
Reports of assessment results
SE 13
Progress Reports and content
SE 18A
IEP development and content
SE 18B
Determination of placement; provision of IEP to parent
SE 20
Least restrictive program selected
SE 24
SE 54
Notice to parent regarding proposal or refusal to initiate or
change the identification, evaluation, or educational
placement of the child or the provision of FAPE
Professional development
CR 25
Institutional self-evaluation
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Not Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 2 Required and optional assessments
Partially Implemented
Department CPR Findings:
A review of the student records indicated that Educational Assessment A, an assessment
by a representative of the school district that includes a history of the student's
educational progress in the general curriculum and information addressing the student's
progress and developmental potential, was not consistently included in the records.
Description of Corrective Action:
The Director will provide training for all special education staff and then develop and
distribute an assessment assignment sheet at the start of each evaluation that identifies
who is responsible for Educational Assessment A and the required date for completion.
Title/Role(s) of responsible Persons:
Expected Date of
Donna Lowell-Bettencourt, Director of Student Support Services
Completion:
03/01/2014
Evidence of Completion of the Corrective Action:
Sign in sheets for the training and assessment assignments sheets will be evidence.
Description of Internal Monitoring Procedures:
The Director will monitor completion of Educational Assessment A through monthly checks
of two files at the elementary level and two files at the middle school level.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 2 Required and optional assessments
Corrective Action Plan Status: Partially
Approved
Status Date: 05/09/2013
Basis for Partial Approval or Disapproval:
The district reported that training will be provided for the special education staff on the
requirements to include a history of the student's educational progress (Educational
Assessment A) in the general curriculum and information addressing the student's
progress and developmental potential, and that completion of these assessments will be
monitored by the special education director. As students may be included or partially
included in general education classrooms, this training should include general education
teachers as well.
Department Order of Corrective Action:
Please include general education teachers in the training conducted on the requirements
to include a history of the student's educational progress (Educational Assessment A) in
the general curriculum and information addressing the student's progress and
developmental potential.
Required Elements of Progress Report(s):
By September 30, 2013, submit evidence of training to general education and special
education teachers on the requirements for completing Educational Assessment A.
Include the agenda, training date, signed attendance sheets indicating the title/role of
staff and the name and title of the presenter.
In addition, complete the missing educational assessments for those individual students
identified by the Department. Reconvene the IEP Teams to review the results of the
assessments and to determine whether the individual student's current IEP is appropriate.
Submit copies of the educational assessments completed for the individual students
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Up-Island Regional CPR Corrective Action Plan
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identified by the Department, as well as copies of the Team Meeting Invitation (N3) and
Team Meeting Attendance Sheet (N3A) as evidence that IEP Teams reconvened to review
the assessment results.
By December 20, 2013, submit a report of the results of an internal review of records
conducted after the training to determine that Educational Assessment A is completed.
Include the number of student records reviewed, the number of records in compliance and
for any records not in compliance, determine the root cause(s) of the non-compliance and
the district's plan to remedy the non-compliance.
*Please note when conducting internal monitoring, the district must maintain the
following documentation and make it available to the Department upon request:
a) List of student names and grade levels for the records reviewed; b) Date of the review;
c) Name of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/30/2013
12/20/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Up-Island Regional CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 4 Reports of assessment results
Partially Implemented
Department CPR Findings:
A review of the student records and staff interviews indicated that there have been
occurrences when summaries of assessments were not completed two days prior to the
Team meeting to be available to the parent in advance of the Team discussion, when
requested.
Description of Corrective Action:
The district's practice is to have the summaries of assessments available 2 days prior to
the Team meeting for all evaluation meetings including when the parent does not request
copies of the assessment summaries ahead of time.
The district will create an assessment assignment sheet which will include the due date of
the summary of assessment needs to be completed and available for parents which is at
least two days prior to the Team meeting.
Training will be provided to all evaluators and special education staff regarding the
requirement that assessment summaries must be available two days prior to the
scheduled evaluation Team meeting if the parent requests. Speaking to some evaluators,
it had been their practice to date the reports on the date of the meeting even though they
were completed and made available prior to that date. This practice will no longer
continue and reports will be dated when they are completed and available.
Title/Role(s) of responsible Persons:
Expected Date of
Donna Lowell-Bettencourt, Director of Student Support Services
Completion:
03/01/2014
Evidence of Completion of the Corrective Action:
Training agenda and attendance sheet as well as assessment assignment sheets will be
evidence.
Description of Internal Monitoring Procedures:
The Director will randomly select three evaluation packets each month to monitor this
process and ensure compliance with this regulation.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 4 Reports of assessment results
Corrective Action Plan Status: Approved
Status Date: 05/09/2013
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By September 30, 2013, submit evidence of training to special education staff and
evaluators on these requirements. Include the agenda, training date, signed attendance
sheets indicating the title/role of staff and the name and title of the presenter.
By December 20, 2013, submit a report of the results of an internal review of records
conducted after the training to determine compliance. Include the number of student
records reviewed, the number of records in compliance and for any records not in
compliance, determine the root cause(s) of the non-compliance and the district's plan to
remedy the non-compliance.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Up-Island Regional CPR Corrective Action Plan
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*Please note when conducting internal monitoring, the district must maintain the
following documentation and make it available to the Department upon request:
a) List of student names and grade levels for the records reviewed; b) Date of the review;
c) Name of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/30/2013
12/20/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Up-Island Regional CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 13 Progress Reports and content
Partially Implemented
Department CPR Findings:
A review of the student records and staff interviews indicated that not all progress reports
included information on the student's progress towards the annual goals in the IEP.
Record review indicated that parents are not consistently receiving reports on the
student's progress towards reaching the goals set in the IEP at least as often as parents
are informed of the progress of non-disabled students.
Not all records reviewed contained a current school year progress report and some IEPs
stated that no progress reports would be written because the IEP was serving as the
progress report for that quarter.
Description of Corrective Action:
Director of Student Support Services will meet with all special education staff to discuss
past practice and describe correct practice of issuing progress reports at each general
education reporting juncture that report progress toward annual goals.
Title/Role(s) of responsible Persons:
Expected Date of
Donna Lowell-Bettencourt, Director of Student Support Services
Completion:
02/01/2014
Evidence of Completion of the Corrective Action:
Agenda and sign in sheets will document staff training in corrective action. Progress
reports at the end of the school year and going forward will be monitored for
completeness by the Director.
Description of Internal Monitoring Procedures:
Periodic monitoring of bi-annual (K-5th grades) and tri-annual (6-8th grades) will be
undertaken to assure that all students receive the appropriately timed reporting
information that addresses every annual goal on IEPs.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 13 Progress Reports and content
Corrective Action Plan Status: Approved
Status Date: 05/09/2013
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By September 30, 2013, submit evidence of training to special education staff on these
requirements. Include the agenda, training date, signed attendance sheets indicating the
title/role of staff and the name and title of the presenter.
By December 20, 2013, submit a report of the results of an internal review of records
conducted after the training to determine compliance. Include the number of student
records reviewed, the number of records in compliance and for any records not in
compliance, determine the root cause(s) of the non-compliance and the district's plan to
remedy the non-compliance.
*Please note when conducting internal monitoring, the district must maintain the
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Up-Island Regional CPR Corrective Action Plan
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following documentation and make it available to the Department upon request:
a) List of student names and grade levels for the records reviewed; b) Date of the review;
c) Name of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/30/2013
12/20/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Up-Island Regional CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18A IEP development and content
Partially Implemented
Department CPR Findings:
A review of the student records indicated that not all IEPs address the skills and
proficiencies needed to avoid and respond to bullying, harassment, or teasing for those
students whose disability affects social skills development, or whose disability makes him
or her vulnerable to bullying, harassment, or teasing. In the records reviewed of students
identified with a disability on the autism spectrum, not all IEP Teams considered and
specifically addressed the skills and proficiencies needed to avoid and respond to bullying,
harassment, or teasing.
Description of Corrective Action:
A training will be conducted on the skills and proficiencies needed to avoid and respond to
bullying, harassment, or teasing for those students whose disability affects social skills
development, or whose disability makes him or her vulnerable to bullying, harassment, or
teasing. Following the training, at each IEP meeting, the Team will discuss the skills and
proficiencies needed for the student to avoid and respond to bullying, harassment or
teasing and will address these in the Additional Information section of the IEP.
Additionally, for students on the autism spectrum, skills and proficiencies needed to avoid
and respond to bullying, harassment or teasing will be specifically addressed in a Social
Skill Goal on the IEP.
Title/Role(s) of responsible Persons:
Expected Date of
Donna Lowell-Bettencourt, Director of Student Support Services
Completion:
01/01/2014
Evidence of Completion of the Corrective Action:
Attendance sheet of the training as well as IEP goals and additional information sections
will be evidence.
Description of Internal Monitoring Procedures:
The Director of Student Support Services periodically review students' IEPs to ensure
skills and proficiencies to avoid and respond to bullying, harassment or teasing were
discussed by the team and addressed in the Additional Information section of the IEP.
Additionally, the Director will meet with the Autism Specialist bi-monthly to review IEPs
and ascertain that appropriate goals that specifically address the skills and proficiencies
needed to avoid and respond to bullying, harassment or teasing are including in IEPs for
students on the autism spectrum.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18A IEP development and content
Corrective Action Plan Status: Approved
Status Date: 05/09/2013
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By September 30, 2013, submit evidence of training to special education staff on these
requirements. Include the agenda, training date, signed attendance sheets indicating the
title/role of staff and the name and title of the presenter.
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In addition, for those students whose records were identified by the Department, the
district must reconvene the IEP Teams to consider and address the skills and proficiencies
needed to avoid and respond to bullying, harassment or teasing. Submit a copy of the
IEP and the Special Education Team Meeting Attendance Sheet (N3A) to indicate that the
IEP Teams have reconvened to discuss the skills and proficiencies needed to avoid and
respond to bullying, harassment or teasing.
By December 20, 2013, submit a report of the results of an internal review of records
conducted after the training to determine compliance. Include the number of student
records reviewed, the number of records in compliance and for any records not in
compliance, determine the root cause(s) of the non-compliance and the district's plan to
remedy the non-compliance.
*Please note when conducting internal monitoring, the district must maintain the
following documentation and make it available to the Department upon request:
a) List of student names and grade levels for the records reviewed; b) Date of the review;
c) Name of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/30/2013
12/20/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Up-Island Regional CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18B Determination of placement; provision of IEP to parent
Partially Implemented
Department CPR Findings:
A review of the student records indicated that proposed IEPs and placements are not
always provided to parents immediately following the development of the IEP at the Team
meeting. In these occurrences, the parent was issued a summary at the end of the
meeting, however, the IEP was sent to the parent more than two calendar weeks from the
day of the IEP Team meeting.
Description of Corrective Action:
The Director will meet with special education staff to identify reasons for delays (root
causes) in IEP issuance. Problem solving around reasons for delay will occur and where
applicable changes will be made using an action step plan. The district will issue IEP with
N1 within the timelines.
Title/Role(s) of responsible Persons:
Expected Date of
Donna Lowell-Bettencourt, Director of Student Support Services
Completion:
02/01/2014
Evidence of Completion of the Corrective Action:
Meeting notes from Director and special education staff will be taken with key actions and
whose responsible for those actions noted. IEPs issued in a timely manner to families will
evidence completion of this Corrective Action.
Description of Internal Monitoring Procedures:
Director will chart IEP meeting dates and expected turn around time for IEPs and
communicate this with special education staff. The Director will oversight and track the
time between IEP meeting dates and corresponding developed IEP distribution date to
parents to ensure this does not exceed two calendar weeks.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 18B Determination of placement;
Status Date: 05/09/2013
provision of IEP to parent
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By September 30, 2013, identify the root cause(s) of the non-compliance with the
corrective action taken based on the analysis. Submit this information to the Department.
By December 20, 2013, submit a report of the results of an internal review of records.
Include the number of student records reviewed, the number of records in compliance and
for any records not in compliance, determine the root cause(s) of the non-compliance and
the district's plan to remedy the non-compliance.
*Please note when conducting internal monitoring, the district must maintain the
following documentation and make it available to the Department upon request:
a) List of student names and grade levels for the records reviewed; b) Date of the review;
c) Name of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/30/2013
12/20/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Up-Island Regional CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 20 Least restrictive program selected
Partially Implemented
Department CPR Findings:
A review of the student records indicated that if the student is removed from the general
education classroom at any time, the IEP Nonparticipation Justification statement does
not always state why the removal is considered critical to the student's program and the
basis for the Team's conclusion that education of the student in a less restrictive
environment, with the use of supplementary aids and services, could not be achieved
satisfactorily.
Description of Corrective Action:
The Director of Student Student Services will provide training for all Team Chairs
regarding the writing of non-participation justification statements.
Title/Role(s) of responsible Persons:
Expected Date of
Donna Lowell-Bettencourt, Director of Student Support Services
Completion:
12/01/2013
Evidence of Completion of the Corrective Action:
Training agenda and attendance sheet will be evidence.
Description of Internal Monitoring Procedures:
The Director will select six IEPs randomly per month to determine if the Non-Participation
Justification statement indicates why removal of the student from the general education
classroom is considered critical to a student's program.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 20 Least restrictive program selected
Corrective Action Plan Status: Approved
Status Date: 05/09/2013
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By September 30, 2013, submit evidence of training to Team Chairpersons on these
requirements. Include the agenda, training date, signed attendance sheets indicating the
title/role of staff and the name and title of the presenter.
By December 20, 2013, submit a report of the results of an internal review of records
conducted after the training to determine compliance. Include the number of student
records reviewed, the number of records in compliance and for any records not in
compliance, determine the root cause(s) of the non-compliance and the district's plan to
remedy the non-compliance.
*Please note when conducting internal monitoring, the district must maintain the
following documentation and make it available to the Department upon request:
a) List of student names and grade levels for the records reviewed; b) Date of the review;
c) Name of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/30/2013
12/20/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Up-Island Regional CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 24 Notice to parent regarding proposal or refusal to initiate or Partially Implemented
change the identification, evaluation, or educational placement of
the child or the provision of FAPE
Department CPR Findings:
A review of the student records indicated that the information in the narrative description
of the Notice of Proposed School District Action (N1) often lacked specificity and did not
consistently address all questions on page 2 of the form. The N1 notice did not always
include the school district's actions, evaluations used as the basis for the proposed actions
or any options considered but rejected. This was evident in the Notice of Proposed School
District Action for proposals for an evaluation as well as for the proposal of an IEP.
Description of Corrective Action:
The district will undertake the following corrective action: 1) Review IEP documents to
assure that the guiding questions are present in the N1 form; 2) Proofread all N1 forms
prior to mailing and edit as, needed; 3) Provide discussion and professional development
at special education department meetings on proper criteria for narrative.
Title/Role(s) of responsible Persons:
Expected Date of
Donna Lowell-Bettencourt, Director of Student Support Services
Completion:
03/01/2014
Evidence of Completion of the Corrective Action:
Training agenda and sign in sheets and random sampling of records will be evidence of
Corrective Action.
Description of Internal Monitoring Procedures:
Director will complete a random sampling of N1s for evaluations and IEPs on a semiannual basis. Results of the sampling will be documented and used to determine whether
any additional training is needed.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 24 Notice to parent regarding
Status Date: 05/09/2013
proposal or refusal to initiate or change
the identification, evaluation, or
educational placement of the child or the
provision of FAPE
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By September 30, 2013, submit evidence of training to the special education staff on
these requirements. Include the agenda, training date, signed attendance sheets
indicating the title/role of staff and the name and title of the presenter.
By December 20, 2013, submit a report of the results of an internal review of records
conducted after the training to determine compliance. Include the number of student
records reviewed, the number of records in compliance and for any records not in
compliance, determine the root cause(s) of the non-compliance and the district's plan to
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Up-Island Regional CPR Corrective Action Plan
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remedy the non-compliance.
*Please note when conducting internal monitoring, the district must maintain the
following documentation and make it available to the Department upon request:
a) List of student names and grade levels for the records reviewed; b) Date of the review;
c) Name of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/30/2013
12/20/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Up-Island Regional CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 54 Professional development
Partially Implemented
Department CPR Findings:
A review of the documentation and staff interviews indicated that general education staff
have not been trained on state and federal special education requirements and related
local special education policies and procedures.
Description of Corrective Action:
At the start of each year, all general education staff will participate in a training on state
and federal education requirements and related local special education policies and
procedures. New staff that begin after the start of the year will complete the training
within two weeks of their start date.
Title/Role(s) of responsible Persons:
Expected Date of
Donna Lowell-Bettencourt, Dir. of Student Support Services
Completion:
Michael Halt/Susan Stevens, Principals
11/01/2013
Evidence of Completion of the Corrective Action:
Evidence will be signed completion of training by each staff member.
Description of Internal Monitoring Procedures:
Principals will confirm with the Director of Special Education when all general education
staff have been trained annually.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 54 Professional development
Corrective Action Plan Status: Approved
Status Date: 05/09/2013
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By September 30, 2013, submit evidence of training to the general education staff on
these requirements. Include the agenda, training date, signed attendance sheets
indicating the title/role of staff and the name and title of the presenter.
Progress Report Due Date(s):
09/30/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Up-Island Regional CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 25 Institutional self-evaluation
Not Implemented
Department CPR Findings:
Interviews and a review of the documentation indicated that the district has not evaluated
all aspects of its program annually to ensure that all students, regardless of race, color,
sex, gender identity, religion, national origin, limited English proficiency, sexual
orientation, disability, or housing status, have equal access to all programs, including
athletics and other extracurricular activities.
Description of Corrective Action:
The Martha's Vineyard Public Schools will initiate a complete review of its entire School
Committee policies and make the necessary additions and changes to existing policies in
order to be in compliance with state and federal statute and ensure all protective
categories are included in policies. A further update of this review will be submitted in the
first program report to be submitted in December 2013.
Title/Role(s) of responsible Persons:
Expected Date of
James Weiss, Superintendent
Completion:
Laurie Halt, Asst. Superintendent
11/01/2013
Evidence of Completion of the Corrective Action:
Once the policy manual is completed, all policies will be in compliance with state and
federal statute and all protective categories will be included. The evidence of completion
will be a revised policy manual that is up-to-date and in compliance with state and federal
statute.
Description of Internal Monitoring Procedures:
The Superintendent and Assistant Superintendent will monitor full implementation of a
revision to the School Committee Policy Manual. This project will be completed by
November 1, 2013.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 25 Institutional self-evaluation
Corrective Action Plan Status: Approved
Status Date: 05/09/2013
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By December 20, 2013, submit a copy of the institutional self-evaluation.
Progress Report Due Date(s):
12/20/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Up-Island Regional CPR Corrective Action Plan
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
District: Up-Island Regional School District
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Leah Palmer, ELL Director
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: December 19, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 17 Program Evaluation
Rating: Not Implemented
Department CPR Finding: Documentation and interviews indicate that the district does not conduct
periodic evaluations of the effectiveness of its ELE program in developing students’ English language
skills and increasing their ability to participate meaningfully in the educational program.
Narrative Description of Corrective Action: Martha’s Vineyard Public Schools will implement
DESE’s District ELE Program Evaluation SY 2013-2014 starting January 2014. An ELE team of
educators will be formed by March 2014 to collect and analyze ELL data to determine areas of
strengths and challenges, set goals/targets, and monitor progress.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Up-Island Regional CPR Corrective Action Plan
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Title/Role of Person(s) Responsible for
Implementation: ELL Director and ELE Team
Expected Date of Completion for Each
Corrective Action Activity:
1. p. 3 Establish a Team from District
ELE Program Evaluation: ELE Team
formed by February 28, 2014
2. p.4-5 Gather and Organize data from
District ELE Program Evaluation
3. Collect data on ELLs in Martha’s
Vineyard Public Schools to be inputted
to the appendix of District ELE
Program Evaluation by Feb 28, 2014.
4. p.6 Analyze the Data Part A, by March
31, 2014
5. p. 7 Analyze the Data Part B, by April
30, 2014.
6. p. 8 Set the Target, by May 31st, 2014
7. p. 9-10 Action plan, by August 31st
8. Monitoring, throughout SY14-15
completed June 2015
Evidence of Completion of the Corrective Action:
Submitted documents from DESE’s District ELE Program Evaluation SY 2013-2014:
1) Establish a team, p. 3: ELL team of educators, attendance sheets and agendas from ELE Team
meetings,
2) Gather and Organize Data, p.4-5: data analysis, strengths, challenges, target/goals, action plan, and
monitoring,
3) Analyze the Data Part A, p.6 by March 31, 2014
3) Analyze the Data Part B, p. 7 by April 30, 2014.
4) Set the Target, p. 8 by May 31st, 2014
5) Action plan, p. 9-10 by August 31st
6) Monitoring, throughout SY14-15 completed June 2015
Description of Internal Monitoring Procedures: Formation of ELE team, names and titles, agendas
and attendance from ELE team meetings, Completion of data input on appendix form of District ELE
Program Evaluation, written goals, action plans for each goal, monitoring of goals, presentation to
Cabinet 1x per year about ELE program’s progress
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 17 Program Evaluation
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By April 14, 2014, submit a copy of the names and roles
of those included as part of the ELE Team, along with the attendance sheets and meeting agenda from
the meetings conducted. Include an action plan developed as to what will be included in the district’s
evaluation.
By August 29, 2014, submit a copy of the ELE Program Evaluation that the district has completed.
Progress Report Due Date(s): April 14, 2014 and August 29, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Up-Island Regional CPR Corrective Action Plan
17
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18 Records of ELL Students
Rating: Partially Implemented
Department CPR Finding: A review of the student records indicated that report cards and progress
reports were not in all of the records.
Narrative Description of Corrective Action: Martha’s Vineyard Public Schools’ ELL Program has
developed new ELL Progress reports (aligned with WiDA standards) that will be sent home and put in
ELL student files starting January 2014. Martha’s Vineyard Public Schools’ ELL Coordinators will
bring 2 ELE files to the ELL Team meeting January 16th 2014. The ESL teachers will walk through the
steps of checking the ELL files with the Martha’s Vineyard ELL File Record Keeping document. ELL
Coordinators will complete their first file review by March 31st , 2014 and submit a copy of the
documents to the ELL Director. The ESL teachers at The West Tisbury and Chilmark Schools (the 2
schools that make UP-island Regional School District) will complete the ELL File Record Keeping
form for each student bi-annually, by February 15th and June 15th. ELL File Record Keeping
documents will be submitted as evidence by March 31, 2014 and June 15, 2014. The ELL Director
will collect a copy of the ELL File Record Keeping documents to document these biannual file
reviews.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Director and ESL teachers
Corrective Action Activity:
at The West Tisbury and Chilmark School
 List of attendance for File Review ELL
Team meeting, January 16, 2014.
 List of students with parent notification
and report card translation, February 28,
2014.
 ELL and Monitored FLEP Martha’s
Vineyard PS ELL File Record Keeping
documents, March 31, 2014.
 Progress reports added to files by
March 31, 2014
 3 sample ELE File checklists completed
by ELL Director, March 3, 2014.
 Ongoing biannual Martha’s Vineyard
Public Schools ELL File Record
Keeping, completed by February 15th
and June 15th-, documented on Martha’s
Vineyard Public Schools ELL File
Record Keeping.
 Ongoing yearly, list of students whose
parents/guardians requested translation
and evidence that translations were
completed and put in ELL files.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Up-Island Regional CPR Corrective Action Plan
18
Evidence of Completion of the Corrective Action:
 ELL Progress Reports in ELE files by March 31, 2014, documented on Martha’s Vineyard PS
ELL File Record Keeping Document.
 Attendance sheet for the ELL file checklist workshop during the ELL team meeting, January
16th 2014.
 Martha’s Vineyard ELL File Record Keeping checklists submitted biannually by February 15th
and June 15th.
 Checklists from 3 sample files checked by ELL director biannually, ELL Record Check List.
 Evidence of ELL Progress Reports and Report Cards located in ELL files on Martha’s
Vineyard Public Schools ELL File Record Keeping document.
Description of Internal Monitoring Procedures: ELL Director will collect copies of the Martha’s
Vineyard Public Schools ELL File Record Keeping documents completed by the ESL teachers at The
West Tisbury and Chilmark School biannually and check 3 sample ELE files with the file checklist, by
March 31st, 2014.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18 Records of ELL
Students
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By April 14, 2014, submit the results of an internal
review of the district’s English language learner student records to determine that the student records
contain all required information, including progress reports and report cards. Indicate the number of
records that were reviewed from each building, the number of records that were in full compliance, an
explanation of the root cause for any continued non-compliance and a description of the specific
corrective action taken by the district to address any identified non-compliance.
Progress Report Due Date(s): April 14, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Up-Island Regional CPR Corrective Action Plan
19