MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Truro
CPR Onsite Year: 2012-2013
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 11/04/2013.
Mandatory One-Year Compliance Date: 11/03/2014
Summary of Required Corrective Action Plans in this Report
Criterion
SE 9
SE 14
Criterion Title
Timeline for determination of eligibility and provision of
documentation to parent
Review and revision of IEPs
SE 19
Extended evaluation
SE 32
Parent advisory council for special education
CR 10A
Student handbooks and codes of conduct
CR 12A
Annual and continuous notification concerning
nondiscrimination and coordinators
Counseling and counseling materials free from bias and
stereotypes
CR 14
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
CR 21
Criterion Title
Staff training regarding civil rights responsibilities
CR 24
Curriculum review
CR 25
Institutional self-evaluation
CPR Rating
Partially
Implemented
Partially
Implemented
Not Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 9 Timeline for determination of eligibility and provision of
Partially Implemented
documentation to parent
Department CPR Findings:
Record review indicates that within forty-five school working days of receiving the
parent's written consent to an initial evaluation or a re-evaluation, the district does not
always determine whether the student is eligible for special education and provide the
parent with either a proposed IEP and placement or a written explanation of the finding of
no eligibility.
Description of Corrective Action:
All Special Education Staff will receive training regarding the timeline for determination of
eligibility and provision of documentation to parents. Focus will be placed on the
requirement that within forty-five working days after receipt of the parent’s written
consent to evaluation (initial and / or re-evaluation), the Truro school determines whether
the student is eligible for special education and provides to the parent either a proposed
IEP and proposed placement or a written explanation of the finding of no eligibility.
Evaluation Tracking Sheets will be revised to include forty-five day due date projected
from date of parent consent to evaluation.
Title/Role(s) of Responsible Persons:
Expected Date of
Yvonne O’Connor, Coordinator of Special Education
Completion:
Brian Davis, Director of Special Education
06/01/2014
Evidence of Completion of the Corrective Action:
Special Education Meeting Agenda and Sign in sheet for training sessions
Copy of Training Materials
Sample of Revised Evaluation and Eligibility Tracking Sheets
Description of Internal Monitoring Procedures:
Random sample of student records in which evaluations or re-evaluations have occurred
Annual Training and Review of Requirement at Special Education Staff Meetings and for
any newly hired staff. Mentors for new special education staff will be directed to place
emphasis on SE 9 requirements.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 9 Timeline for determination of
eligibility and provision of documentation
to parent
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 12/23/2013
Department Order of Corrective Action:
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Truro CPR Corrective Action Plan
3
Required Elements of Progress Report(s):
By March 14, 2014, provide a narrative description of the district's procedures related to
determining eligibility within the required regulatory timelines and provide evidence
(agenda, sign-in sheet and training materials) that Team chairpersons and other
appropriate staff have been trained on the requirement to provide parents with a
proposed IEP and proposed placement or a written explanation of the finding of no
eligibility within forty-five school working days after the receipt of the parent's written
consent to an initial evaluation or a re-evaluation.
By June 13, 2014, submit a report of the results of an internal review of records
conducted after the training to determine whether the district provided a proposed IEP
and placement or a written explanation of the finding of no eligibility within forty-five
school working days after receipt of the written parental consent. Submit the number of
records reviewed, the number in compliance, the root cause of any non-compliance and
the corrective actions taken to remedy any non-compliance.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the records reviewed; b) Date of the review; c) Name of the
person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
03/14/2014
06/13/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Truro CPR Corrective Action Plan
4
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 14 Review and revision of IEPs
Partially Implemented
Department CPR Findings:
Record review indicates that an annual review Team meeting is not always held on or
before the anniversary date of the IEP and the district uses amendments to extend IEP
timelines.
Description of Corrective Action:
All Special Education Staff will receive training regarding the timeline for annual review of
IEPs. Emphasis will be placed on the fact that an annual review must be held on or
before IEP anniversary date. Emphasis will also be placed on the proper use of
amendments to the IEP (for minor changes only). Amendments will not be used to
extend IEP timelines.
IEP Tracking Sheets will be revised to include the date each IEP is due for Annual review.
Meetings will be scheduled two weeks prior to the annual review anniversary date to meet
required timelines without question.
Title/Role(s) of Responsible Persons:
Expected Date of
Yvonne O’Connor, Coordinator of Special Education
Completion:
Brian Davis, Director of Special Education
06/01/2014
Evidence of Completion of the Corrective Action:
Special Education Meeting Agenda and Sign ? in sheet for training sessions
Copy of Training Materials
Sample of Revised IEP Tracking Sheets
Description of Internal Monitoring Procedures:
A Random sample of student records will be conducted by the coordinator of special
education looking for annual review dates and amendment use.
Annual training and review of IEP annual review requirements and IEP amendment use at
Special Education Staff Meetings and for any newly hired special education staff. Mentors
for new special education staff will be directed to place emphasis on SE 14 requirements
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 14 Review and revision of IEPs
Corrective Action Plan Status: Approved
Status Date: 12/23/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By March 14, 2014, submit evidence (agenda, sign-in sheets, training material) of training
on timelines for annual review IEP Team meetings and the use of amendments.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Truro CPR Corrective Action Plan
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By June 13, 2014, submit a report of the results of an internal review of records
conducted after the training to determine whether annual review meetings are held on or
before the anniversary date of the IEP and the district does not use amendments to
extend IEP timelines; include the number of student records reviewed, the number of
records in compliance and for any records not in compliance, determine the root cause(s)
of the non-compliance and the district's plan to remedy the non-compliance.
*Please note when conducting internal monitoring, the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
03/14/2014
06/13/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Truro CPR Corrective Action Plan
6
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 19 Extended evaluation
Partially Implemented
Department CPR Findings:
A review of student records indicates that the extended evaluation period may exceed
eight school weeks.
Description of Corrective Action:
All Special Education Staff will receive training regarding the use and timelines for
extended evaluations. Focus will be placed on the requirement that an extended
evaluation not extend beyond eight weeks. Training shall include use of the extended
evaluation documents, parent consent, and the need to develop a partial IEP when
applicable.
Title/Role(s) of Responsible Persons:
Expected Date of
Yvonne O’Connor, Coordinator of Special Education
Completion:
Brian Davis, Director of Special Education
06/01/2014
Evidence of Completion of the Corrective Action:
Special Education Meeting Agenda and Sign ? in sheet / Copy of Training Materials
Description of Internal Monitoring Procedures:
Special Education Coordinator reviews and ensures legal use of all extended evaluations.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 19 Extended evaluation
Corrective Action Plan Status: Approved
Status Date: 12/23/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By March 14, 2014, provide a narrative description of the district's procedures related to
extended evaluations and provide evidence (agenda, sign-in sheet and training materials)
that Team chairpersons and other appropriate staff have been trained on the requirement
that the extended evaluation period may not exceed eight school weeks.
By June 13, 2014, submit a report of the results of an internal review of records
conducted after the training to determine compliance with extended evaluations. Include
the number of student records reviewed, the number of records in compliance and for any
records not in compliance, determine the root cause(s) of the non-compliance and the
district's plan to remedy the non-compliance.
*Please note when conducting internal monitoring, the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
03/14/2014
06/13/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Truro CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 32 Parent advisory council for special education
Partially Implemented
Department CPR Findings:
Documentation and interviews indicate that the district's parent advisory council does not
have established by-laws regarding officers and operational procedures.
Description of Corrective Action:
The Truro school has a long standing PAC group, open to all, that meets monthly in an
informal manner. One workshop per year is provided to the PAC regarding the rights of
students and parents / guardians under state and federal special education laws. The
school committee has always provided resources. The current PAC members have been
asked to generate and adopt formal by-laws regarding officers and operational
procedures.
Title/Role(s) of Responsible Persons:
Expected Date of
Yvonne O’Connor, Coordinator of Special Education
Completion:
Brian Davis, Director of Special Education
02/01/2014
Evidence of Completion of the Corrective Action:
Development of formal PAC by-laws regarding officers and operational procedures.
Description of Internal Monitoring Procedures:
The Coordinator of Special Education will review the state regulations that require the
establishment of a Parent Advisory Council for special education in workshop annually and
ask members to review adopted by-laws regarding officers and operational procedures.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 32 Parent advisory council for special
education
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 12/23/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By March 14, 2014, submit a copy of the Parent Advisory Council (PAC) by-laws regarding
officers and operational procedures.
Progress Report Due Date(s):
03/14/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Truro CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10A Student handbooks and codes of conduct
Partially Implemented
Department CPR Findings:
Documentation indicates that the nondiscrimination policy in the student handbook does
not include gender identity as a protected category.
Description of Corrective Action:
Student Handbook will indicate that the nondiscrimination policy in the student handbook
will include gender identity as a protected category. All policies are currently being
updated by a sub-committee of the School Committee to include gender identity. The new
polices will be included in the handbook updates which will be reviewed at the May School
Council meeting following the review the hand books will be printed in August and
distributed to students and families in September 2014.
Title/Role(s) of Responsible Persons:
Expected Date of
Principal
Completion:
09/30/2014
Evidence of Completion of the Corrective Action:
Evidence will include; completed policies, School Council Agenda, Opening Day Agenda
and the handbook itself
Description of Internal Monitoring Procedures:
Ongoing monitoring will be evidenced by the printing of the Handbook annually. The
building Principal shall be responsible.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 10A Student handbooks and codes of
conduct
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 12/23/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By June 13, 2014, the district will submit a copy of the revised nondiscrimination policy
that includes "gender identity" as a protected category.
By September 15, 2014, the district will submit a copy of the student handbook that
includes the revised non-discrimination policy.
Progress Report Due Date(s):
06/13/2014
09/15/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Truro CPR Corrective Action Plan
9
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 12A Annual and continuous notification concerning
Partially Implemented
nondiscrimination and coordinators
Department CPR Findings:
Documentation indicates that written materials and other media used to publicize the
school do not include a notice indicating that the school does not discriminate on the basis
of gender identity.
Description of Corrective Action:
Written materials and other media used to publicize the school will include a notice
indicating that the school does not discriminate on the basis of gender identity. All policies
are currently being updated by a sub-committee of the school committee to include
gender identity as a protected class.
Title/Role(s) of Responsible Persons:
Expected Date of
Superintendent
Completion:
08/31/2014
Evidence of Completion of the Corrective Action:
Documentation will be statements on all postings, advertisements, letterhead, written
material and other media will include gender identity
Description of Internal Monitoring Procedures:
Ongoing monitoring will be evidenced by the printing and distribution of written material
and other media which will include gender identity. The Superintendent will be responsible
for reviewing the document, verifying that has been completed and archiving the evidence
of ongoing compliance
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 12A Annual and continuous
notification concerning nondiscrimination
and coordinators
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 12/23/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By June 13, 2014, the district will submit updated copies of written materials and other
media used to publicize the school.
Progress Report Due Date(s):
06/13/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Truro CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 14 Counseling and counseling materials free from bias and
Partially Implemented
stereotypes
Department CPR Findings:
Documentation indicates that the district does not have procedures in place to ensure that
counseling and counseling materials are free from bias and stereotypes. Specifically, the
procedures should indicate how staff ensure that counseling and counseling materials are
non-discriminatory, as well as who is responsible, the tools that are used and how often
this review occurs.
Description of Corrective Action:
The School Social Worker and the Administrator of Special Education shall review
annually, not later than October 1, review all counseling and counseling materials to
ensure that they are free from bias and stereotypes.
Title/Role(s) of Responsible Persons:
Expected Date of
School Social Worker & Special Needs Director
Completion:
10/01/2014
Evidence of Completion of the Corrective Action:
Not later than Oct. 1 of each year the Administrator of Special Education shall submit an
affirmation to the Superintendent that counseling and counseling materials have been
reviewed, updated and a free from bias and stereotypes.
Description of Internal Monitoring Procedures:
The Superintendent shall review and verify the evidence and archive the affirmation
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
CR 14 Counseling and counseling
Approved
materials free from bias and stereotypes
Status Date: 12/23/2013
Basis for Status Decision:
The district did not indicate the specific procedures that would be used to complete the
review of counseling and counseling materials.
Department Order of Corrective Action:
Develop procedures for reviewing counseling and counseling materials.
Required Elements of Progress Report(s):
By March 14, 2014, provide a narrative description of the district's procedures for
reviewing all counseling and counseling materials. Also provide a copy of the tools that
will be used to complete the annual review.
By September 15, 2014, provide a copy of the annual review of counseling and counseling
materials.
Progress Report Due Date(s):
03/14/2014
09/15/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Truro CPR Corrective Action Plan
11
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 21 Staff training regarding civil rights responsibilities
Partially Implemented
Department CPR Findings:
Documentation indicates that the district has not conducted annual staff training
regarding civil rights responsibilities.
Description of Corrective Action:
All School employees ARE trained in Civil Rights policies prior to the opening of School.
Employees will now also be trained in Civil Rights Responsibilities as related to these
policies prior to the opening of school each year.
Title/Role(s) of Responsible Persons:
Expected Date of
Superintendent
Completion:
09/01/2014
Evidence of Completion of the Corrective Action:
The Employee orientation agenda, policy, and responsibilities will be available
Description of Internal Monitoring Procedures:
The Superintendent shall archive all documentation relative to this training.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 21 Staff training regarding civil rights
responsibilities
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 12/23/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By March 14, 2014, the district will submit evidence (agenda, sign-in sheets, training
materials) of the staff training regarding civil rights responsibilities.
Progress Report Due Date(s):
03/14/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Truro CPR Corrective Action Plan
12
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 24 Curriculum review
Partially Implemented
Department CPR Findings:
Documentation indicates that the district does not have procedures in place for curriculum
review. In particular, individual teachers do not consistently review all educational
materials for simplistic and demeaning generalizations, lacking intellectual merit, on the
basis of race, color, sex, gender identity, religion, national origin and sexual orientation.
Description of Corrective Action:
Once per month the Principal shall meet with all grade level staff, to review curriculum for
simplistic and demeaning generalizations, lacking intellectual merit, on the basis of race,
color, sex, gender identity religion, national origin and sexual orientation.
Title/Role(s) of Responsible Persons:
Expected Date of
Principal
Completion:
06/30/2014
Evidence of Completion of the Corrective Action:
Meeting Agendas, sign in sheets
Description of Internal Monitoring Procedures:
The Principal shall archive all agendas, sign in sheets, and a summary of findings if
materials are found to be simplistic and demeaning generalizations, lacking intellectual
merit, on the basis of race, color, sex, gender identity religion, national origin and sexual
orientation.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 24 Curriculum review
Corrective Action Plan Status: Approved
Status Date: 12/23/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By March 14, 2014, provide a narrative description of the district's procedures for
curriculum review.
By June 13, 2014, provide evidence (agenda, sign-in sheets, training materials) of
training for staff on the review of educational materials for simplistic and demeaning
generalizations on the basis of race, color, sex, gender identity, religion, national origin
and sexual orientation.
Progress Report Due Date(s):
03/14/2014
06/13/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Truro CPR Corrective Action Plan
13
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 25 Institutional self-evaluation
Not Implemented
Department CPR Findings:
Documentation indicates that the district does not evaluate all aspects of its K-12
program annually to ensure that all students, regardless of race, color, sex, gender
identity, religion, national origin, limited English proficiency, sexual orientation, disability,
or housing status, have equal access to all programs, including athletics and other
extracurricular activities.
Description of Corrective Action:
An annual basis the Superintendent shall complete or have completed an evaluation of all
aspects of the K-12 program to ensure that all students regardless of race, color, sex,
gender identity, religion, national origin, limited English proficiency, sexual orientation,
disability or housing status, have equal access to all programs, including athletics and
other extracurricular activities
Title/Role(s) of Responsible Persons:
Expected Date of
Superintendent
Completion:
10/01/2014
Evidence of Completion of the Corrective Action:
A completed program evaluation shall be provided on or before Oct. 1, which evaluates
the previous school year, and agendas
Description of Internal Monitoring Procedures:
The completed review shall be shared at the October School Committee, faculty and
School council meeting
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 25 Institutional self-evaluation
Corrective Action Plan Status: Approved
Status Date: 12/23/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By September 15, 2014, submit a copy of the institutional self-evaluation.
Progress Report Due Date(s):
09/15/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Truro CPR Corrective Action Plan
14
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
District: Truro Public School District
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Brian Davis
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: January 7, 2015
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Rating: Partially Implemented
Structure
Department CPR Finding: Documentation indicates that there was only one ELL student (level 3) in
the district at the time of the onsite visit. Based on the documentation submitted including the student’s
schedule and the SEI Program Description form, ELL students at level 3 are provided with remedial
support six times a week for 40 minutes per session by a licensed special education teacher and
academic support teacher, but does not receive any direct ESL instruction delivered by a licensed ESL
teacher. Please see the “Transitional Guidance on Identification, Assessment, Placement, and
Reclassification of English Language Learners August 2013” as found on
http://www.doe.mass.edu/ell/guidance_laws.html
See ELE 14 for comments on licensure requirements.
Narrative Description of Corrective Action: As of November 2013 the district has contracted
with a fully licensed ESL Teacher to provide ESL services. These services have been provided
for 3 hours per week as per the recommendation of the Licensed ESL teacher. Instruction is
provided based on the English Language Proficiency Benchmarks and Outcomes utilizing
assessment data to plan and implement intervention that is based on the Massachusetts
Curriculum Frameworks.
ESL Instruction will commence in September of 2014 by a Licensed ESL teacher for all
students who meet this criteria. Evidence will be provided by Timesheets submitted for these
services. The Administrator of Special Education shall be responsible for monitoring this
process on a monthly basis.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Truro CPR Corrective Action Plan
15
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Administrator of Special
Corrective Action Activity: 9/2014
Education
Evidence of Completion of the Corrective Action: Timesheets
Description of Internal Monitoring Procedures: Weekly monitoring by the Adminstrator of
Special Education
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Please, note that WIDA ELD standards became the new English proficiency standards in June 2012
and the districts are expected to integrate the WIDA standards into ESL and content area curricula
for classes where ELLs participate.
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
1) Please provide a detailed plan that shows that the district is providing sufficient ESL
instruction to all ELL students during the 2013-2014 school year based on the Department's
Transitional Guidance on Identification, Assessment, Placement, and Reclassification of
English Language Learners found at http://www.doe.mass.edu/ell/TransitionalGuidance.pdf
2) Please complete district information in the attached spreadsheet labeled ELL List by school for
each ELL student in the district.
Progress Report Due Date(s): September 26, 2014, December 5, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10 Parental Notification
Rating: Partially Implemented
Department CPR Finding: Review of student records indicates that the district does not provide
parent notification letters in the primary language of the home.
Narrative Description of Corrective Action: Effective September 2014 all parent notification
letters will be sent to all ELL students’ families in the primary language of the home. Evidence
will be provided by document review. The Administrator of Special Education shall be
responsible for monitoring this process not later than September 15, 2014.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Corrective Action Activity: 9/15/2014
Implementation: Adminstrator of Special
Education
Evidence of Completion of the Corrective Action: documents will be on file
Description of Internal Monitoring Procedures: Quarterly monitoring
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Truro CPR Corrective Action Plan
16
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By September 26, 2014, submit copies of translated
parent notification letters.
By December 5, 2014, submit the results of an internal review of the district’s English language learner
student records to determine whether the parent notification letter is sent in the primary language of the
home. Indicate the number of records that were reviewed from each building, the number of records
that were in full compliance, an explanation of the root cause for any continued non-compliance and a
description of the specific corrective action taken by the district to address any identified noncompliance.
Progress Report Due Date(s): September 26, 2014, December 5, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 14 Licensure Requirements
Rating: Partially Implemented
Department CPR Finding: A review of the documentation indicated that the district does not have a
licensed ESL teacher for its SEI Program. A special education teacher and an academic support
teacher provide remedial support to the only ELL student in the district, but there is no licensed ESL
teacher in the district who can provide this student with direct ESL instruction.
Narrative Description of Corrective Action: As of November 2013 the district has contracted
with a fully licensed ESL Teacher to provide ESL services. These services have been provided
for 3 hours per week as per the recommendation of the Licensed ESL teacher. Instruction is
provided based on the English Language Proficiency Benchmarks and Outcomes utilizing
assessment data to plan and implement intervention that is based on the Massachusetts
Curriculum Frameworks.
ESL Instruction will commence in September of 2014 by a Licensed ESL teacher for all
students who meet this criteria. Evidence will be provided by Timesheets submitted for these
services. The Administrator of Special Education shall be responsible for monitoring this
process on a monthly basis.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Adminstrator of Special
Corrective Action Activity: 9/2014
Education
Evidence of Completion of the Corrective Action: Timesheets
Description of Internal Monitoring Procedures: Weekly
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Truro CPR Corrective Action Plan
17
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 14
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
1 -Provide evidence of the licensure of the current ESL teacher(s) by the progress report due date.
2 -Provide a copy of the 2013-14 ESL teacher schedule(s) for all grade levels district wide. All
schedules should include the following for each block of time: a. Names of the ELL students;
b. Grade level for each student; c. English proficiency level for each student.
Progress Report Due Date(s): September 26, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18 Records of ELL students
Rating: Partially Implemented
Department CPR Finding: Review of student records indicates that the district did not include
translated parent notification letters and progress reports in the student record.
Narrative Description of Corrective Action: Effective September 2014 all parent notification
letters will be sent to all ELL students’ families in the primary language of the home. Evidence
will be provided by document review. The Administrator of Special Education shall be
responsible for monitoring this process not later than September 15, 2014.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Administrator of Special
Corrective Action Activity: 9/2014
Education
Evidence of Completion of the Corrective Action: document review
Description of Internal Monitoring Procedures: Quarterly
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By September 26, 2014, submit copies of translated
parent notification letters and progress reports.
December 5, 2014, submit the results of an internal review of the district’s English language learner
student records to determine that the student records include translated parent notification letters and
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Truro CPR Corrective Action Plan
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progress reports, where required. Indicate the number of records that were reviewed from each
building, the number of records that were in full compliance, an explanation of the root cause for any
continued non-compliance and a description of the specific corrective action taken by the district to
address any identified non-compliance.
Progress Report Due Date(s): September 26, 2014, December 5, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Truro CPR Corrective Action Plan
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