MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Sutton
CPR Onsite Year: 2011-2012
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 04/07/2012.
Mandatory One-Year Compliance Date: 04/07/2013
Summary of Required Corrective Action Plans in this Report
Criterion
SE 44
Criterion Title
Procedure for recording suspensions
SE 48
FAPE (Free, appropriate, public education): Equal
opportunity to participate in educational, nonacademic,
extracurricular and ancillary programs, as well as
participation in regular education
Access to a full range of education programs
CR 3
CR 7
CR 13
Information to be translated into languages other than
English
Availability of information and academic counseling on
general curricular and occupational/vocational opportunities
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 44 Procedure for recording suspensions
Partially Implemented
Department CPR Findings:
A review of district documentation and interviews with staff members revealed that at the
high school level, the district does not have consistent procedures and documentation in
place to record the number and duration of suspensions from any part of the student's
program.
Description of Corrective Action:
1. Guidance Secretary, Terry Wassell, will record all in school suspensions into IPASS.
2. The Dean of Students, Dan Delongchamp, will develop and implement a suspension log
to include: date of suspension, student name, arrival and departure times, missed classes
and services while placed in school suspension.
3. The log will be reviewed weekly at the Student Advisory Meetings (SAMs), which
include Guidance Counselors, Administrators, Social Workers and Adjustment counselors.
4. Discussion will be recorded in SAM meeting notes.
Title/Role(s) of responsible Persons:
Expected Date of
Principal Lucille Dileo
Completion:
Special Education Direct Margo Austein
11/15/2012
Evidence of Completion of the Corrective Action:
1. Review of IPASS
2. Copies of weekly logs.
3. Weekly SAM notes.
Description of Internal Monitoring Procedures:
Principal will participate in weekly SAM meetings.
Special Education Director and principal will meet monthly to review or more frequently if
a special education student is nearing the 10 days of suspension.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 44 Procedure for recording
Status Date: 05/09/2012
suspensions
Basis for Partial Approval or Disapproval:
The district has provided an overview of the steps they will take indicated that it has now
established a process with specific procedures to record and document the number and
duration of suspensions from any part of the student's program at the high school level.
The staff members responsible for the oversight and tracking of suspension recording of
high school students have been identified by name and role.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a detailed narrative description of their new procedures related to
recording and documentation of student suspensions. Please also provide evidence of
staff training on these procedures, which will include but not be limited to a training
agenda, attendance sheet (include name and role) and copies of the materials presented.
Please submit this to the Department by November 15, 2012.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sutton CPR Corrective Action Plan
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implementation. Submit this information by November 15, 2012.
The district will conduct an administrative review of the process for
recording/documenting suspensions including review of materials such as IPASS, Weekly
Logs and Weekly SAM notes. If there was identified non-compliance the steps taken to
correct the issue going forward. Please be sure to include the date of the review, the
name of person(s) who conducted the review, with their role(s) and signature(s). Submit
this to the Department by February 15, 2013.
Progress Report Due Date(s):
11/15/2012
02/15/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sutton CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 48 FAPE (Free, appropriate, public education): Equal
Partially Implemented
opportunity to participate in educational, nonacademic,
extracurricular and ancillary programs, as well as participation in
regular education
Department CPR Findings:
A review of district documentation and interviews with staff members indicated that
students in the Sutton High School Life Skills Program are not scheduled and are not
participating in counseling services that are available and scheduled for general education
students.
Description of Corrective Action:
1. Students enrolled in the High School Life Skills Program will meet with guidance
counselors, Jeff Parcells and Lindsey Baiocchi, as non-disabled students of the same
grade. Students identified in 12+ will meet on the same schedule as those identified in
grade 12.
2. Meetings will be logged on daily student home communication sheets and a copy
maintained in the student special education record.
Title/Role(s) of responsible Persons:
Expected Date of
Principal Lucille DiLeo
Completion:
Special Education Director Margo Austein
11/15/2012
Evidence of Completion of the Corrective Action:
1. Review of daily home logs.
2. Copies school home communication documents to be sent to the Special Education
Office
Description of Internal Monitoring Procedures:
Principal will meet with guidance counselors to ensure inclusion of students enrolled in
High School Life Skills Program is meeting with counselors. Special Education director will
review home school communication logs for documentation of meetings.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 48 FAPE (Free, appropriate, public
Status Date: 05/09/2012
education): Equal opportunity to
participate in educational, nonacademic,
extracurricular and ancillary programs,
as well as participation in regular
education
Basis for Partial Approval or Disapproval:
The district has developed an internal oversight and tracking system to ensure that
students enrolled in the high school Life Skills Program will meet with Guidance
Counselors as often as non-disabled students at the same grade level.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a narrative description of their new procedures related to assuring
that life skills student have access to counseling along with evidence of staff training on
these procedures, which will include but not be limited to a training agenda, attendance
sheet (including name and role) and copies of the materials presented. Please submit this
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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to the Department on or before by November 15, 2012.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by November 15, 2012.
Submit the results of an administrative review of life skills student subsequent to the
completion of the corrective action. Indicate the number of records reviewed, the number
found to be compliant, and an explanation of the root cause for any continued
noncompliance and a description of additional corrective actions taken by the district to
address any identified noncompliance. Please submit this to the Department by February
15, 2012.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
11/15/2012
02/15/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CR 3 Access to a full range of education programs
Department CPR Findings:
See SE 48.
Description of Corrective Action:
See SE 48
Title/Role(s) of responsible Persons:
Principal Lucille Dileo
Special Education Director Margo Austein
Evidence of Completion of the Corrective Action:
See SE 48
Description of Internal Monitoring Procedures:
See SE 48
CPR Rating:
Partially Implemented
Expected Date of
Completion:
11/15/2012
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 3 Access to a full range of education
Status Date: 05/09/2012
programs
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
See SE 48
Progress Report Due Date(s):
11/15/2012
02/15/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7 Information to be translated into languages other than
Partially Implemented
English
Department CPR Findings:
A review of documentation and interviews with staff members demonstrated that
important information and documents, e.g. handbooks and codes of conduct, being
distributed to parents are not translated into the major languages spoken by parents or
guardians with limited English skills.
Description of Corrective Action:
1. Parent/guardians will be provided with a home language survey when registering their
children in the school system.
2. A parent response identifying home language other than English will result in a written
notification to the District ELL coordinator.
3. School documents such as handbooks will be posted to the district website with
translation capabilities for the major languages of the district.
4. For individual documents such as report cards, the ELL coordinator Gerry Goyette, will
contract with Worcester Public Schools to support the translation or important information
and documents into the necessary language for parents or guardians with limited English
skills.
5. Parent sign off form for receipt of documents translated to language other than English.
Title/Role(s) of responsible Persons:
Expected Date of
ELL Coordinator/ MS Principal Gerry Goyette
Completion:
Special Education Director Margo Austein
11/15/2012
Evidence of Completion of the Corrective Action:
1. Review of Home language Surveys by building principals with check off for notification
to ELL Coordinator if necessary.
2.Copies of Written Notification to ELL Coordinator
3.Copies of Parent sign off forms
Description of Internal Monitoring Procedures:
Principals will review Home language Surveys when new students register.
Principals, ELL Coordinator and Special Education Director will review at monthly
leadership meetings as identified as an agenda item.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 7 Information to be translated into
Status Date: 05/09/2012
languages other than English
Basis for Partial Approval or Disapproval:
The district has indicated that it will establish and monitor procedures to identify the need
to translate important documents for parents/guardians with limited English skills. It has
identified the staff members who will monitor the newly established procedures with name
and role. However the district did not fully describe how staff members will establish
which families need translated materials and once that has been determined how those
materials are secured in the district to provide to the families.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a detailed narrative description of their new procedures related to
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sutton CPR Corrective Action Plan
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assessing home language/related translations needs and how staff and families will be
able to access or receive translated materials. Please also provide evidence of staff
training on these procedures, which will include but not be limited to a training agenda,
attendance sheet (include name and role) and copies of the materials presented. Please
submit this to the Department by November 15, 2012.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by November 15, 2012.
The district will conduct an administrative review of the process for translation of
important documents and provide a narrative summary that includes the determination of
the major languages spoken within the district, the number of translation requests,
samples of translated materials and if there was identified non-compliance the steps
taken to correct the issue going forward. Please be sure to include the date of the review,
the name of person(s) who conducted the review, with their role(s) and signature(s).
Submit this to the Department by February 15, 2013.
Progress Report Due Date(s):
11/15/2012
02/15/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sutton CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CR 13 Availability of information and academic counseling on
general curricular and occupational/vocational opportunities
Department CPR Findings:
See SE 48.
Description of Corrective Action:
See SE 48
Title/Role(s) of responsible Persons:
Principal Lucille DiLeo
Special Education Director Margo Austein
Evidence of Completion of the Corrective Action:
See SE 48
Description of Internal Monitoring Procedures:
See SE 48
CPR Rating:
Partially Implemented
Expected Date of
Completion:
11/15/2012
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 13 Availability of information and
Status Date: 05/09/2012
academic counseling on general
curricular and occupational/vocational
opportunities
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
See SE 48
Progress Report Due Date(s):
11/15/2012
02/15/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sutton CPR Corrective Action Plan
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Sutton Public Schools
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Sutton/Margo Austein
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: November 15, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 1 Annual Assessment
Rating: Not Implemented
Department CPR Finding: The Sutton Public School District has less than ten new ELE students in
grades K-3 only whose proficiency levels were determined by their prior districts’ Spring, 2011 MELAO and MEPA testing. The district does not have any qualified MELA-O and/or MEPA examiners.
Narrative Description of Corrective Action:
1.Effective 2012 the following tests will be administered annually by qualified staff to students
who are English Language Learners (11 students)
a) Massachusetts Comprehensive Assessment System (MCAS) in grades 3-12.
b) Access for ELLs will be administered by qualified staff to students who are English language
Learners. K-12.
2. Sutton Schools annually assesses the English Proficiency of all limited English proficient (LEP)
students.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Gerry Goyette, ELE
Corrective Action Activity:
Coordinator; Clare Hunt, Teacher of ELL
1. 02/26/13
2. Ongoing
Evidence of Completion of the Corrective Action: Individual Monitoring Logs
Description of Internal Monitoring Procedures: Teacher of ELL will maintain individual
monitoring plans for students who are English Language Learners. Monitoring plans will be
updated as often as report cards. The teacher of ELL will disseminate this information to the
ELE coordinator, principal, guidance counselors, classroom teacher (s) to inform the status of
student.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sutton CPR Corrective Action Plan
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 1 Annual Assessment
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Although the district has developed individual
monitoring logs for the ELL teachers to follow, MEPA and MELA-O results from previous years,
ACCESS (beginning with SY 2012-13), and MCAS annual results must be in student files as evidence
of implementation.
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Sutton Public Schools will provide the results of a record
review of its 10 ELL student records to ensure that these files contain copies of the previous MEPA
and MELA-O assessments, MCAS results (if applicable), and ACCESS results (if applicable).
Please indicate the total number of records reviewed and the number of records that contained evidence
of these annual assessments. If continued noncompliance was identified, please indicate the specific
corrective action taken to address the noncompliance.
Provide a detailed summary of the district’s record review, including student’s grade level; method of
determination; and the results of the review. Include:
1) The number of student records reviewed;
2) The number of student records in compliance;
3) For all records not in compliance with this criterion, determine the root cause(s) of the noncompliance; and
4) The district’s plan to remedy the non-compliance if applicable.
Please provide the results of the student record review by October 4, 2013.
Please note that when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names
and grade level for the record review; b) Date of the review; c) Name of person(s) who conducted
the review, their roles(s), and their signature(s).
Progress Report Due Date(s): October 4, 2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sutton CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 3 Initial Identification
Rating: Partially Implemented
Department of Elementary and Secondary Education Findings: The Sutton Public School District
is a low incidence district, currently identifying less than ten Limited English Proficient students in
grades K-3 only. The district utilizes the DESE Home Language Survey, the Pre-LAS Test to assess
Pre-K, K, and grade 1 students and does not currently employ any qualified MELA-O and MEPA
examiners.
Narrative Description of Corrective Action:
1. Complete DESE Home language surveys as part of the school registration process
2. Training to administrative assistants to ensure completion of home language survey
3. Dissemination of home language surveys to teacher of ELL
4. District has a licensed ELL teacher who uses appropriate procedures & assessments to
identify students who are limited-English-proficient & assess their level of English
Language Proficiency in reading, writing, speaking and listening.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Gerry Goyette, ELE
Corrective Action Activity: 02/26/13
Coordinator; Clare Hunt, Teacher of ELL
Evidence of Completion of the Corrective Action:
1.Copies of complete parent surveys
2.Letter of Hire of teacher of ELL
3.Copy of Certification of teacher of ELL
Description of Internal Monitoring Procedures:
Principals monitor all new student registrations. ELL teacher signs in for daily attendance
purposes. Teacher is evaluated by principal as identified in the Sutton Teacher Association
Contract. (Sutton is not a RTTT district and therefore the new evaluation procedure will be
implemented beginning next year.)
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 3 Initial
Identification
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district has developed an appropriate procedure
to identify and assess students who may be ELLs, using a language assessment tool that will
provide their level of English proficiency in reading, writing, speaking, and listening.
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): No further progress reporting is required.
Progress Report Due Date(s): Not Applicable
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sutton CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 4 Waiver Procedures
Rating: Not Implemented
Department CPR Finding: A review of documentation indicated that Sutton Public Schools has not
established waiver procedures to address this criterion and its requirements.
Narrative Description of Corrective Action:
1. Development and implementation of G.L. c. 71A School District Program Waiver Application
Form for English Learners for Students under 10 years of age(translation available) to be
authorized by the superintendent and principal
2. Development and implementation Informed Consent forms to be completed by parents
(translation available)
3. Development and implementation Approved waiver forms to be completed by principals
based on identified criteria
4. Training for all administrators to implement waiver protocol
5. Notification will be made to ELL Coordinator and Teacher of ELL
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Coordinator, Principals,
Corrective Action Activity: 02/26/13
Administrative Assistants
Evidence of Completion of the Corrective Action:
1. Copies of all waiver documents
2. Agenda from training
Description of Internal Monitoring Procedures:
Principals monitor all new student registrations. Waivers will be maintained as part of the
student permanent record
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 4 Waiver Procedures
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district’s proposed corrective action is accepted.
Department Order of Corrective Action: None.
Required Elements of Progress Report(s): Please submit a copy of the district’s waiver policy and
evidence of a waiver. Sample waiver forms are available on the Department’s website at
http://www.doe.mass.edu/ell/waiver.pdf
Progress Report Due Date(s): October 4, 2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sutton CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Rating: Not Implemented
Structure
Department CPR Finding: In the past the district had not had any English language learners (ELLs)
enrolled. This is the first time that ELLs (less than ten) have enrolled. The District is not in
compliance with Chapter 71A requirements as it does not have a Sheltered English Immersion (SEI)
program and policy procedures in place, such as the development of an ESL curriculum, ESL licensed
teachers, and SEI professional development plan to train teachers to shelter content. For Department
guidance on hours of ESL instruction, please refer to:
http://www.doe.mass.edu/mcas/mepa/guidance.html - p. 5.
Concerning the curriculum, the district should note that the Department has new regulations in place,
which may affect the school’s corrective action plan (CAP). Please refer to:
http://www.doe.mass.edu/retell/ for more information.
Narrative Description of Corrective Action:
1. Sutton Schools places the LEP students in a sheltered English Immersion classroom using
English Language Development (ELD) & sheltered content instruction based on
Massachusetts Curriculum Frameworks and Common Core.
2. Sutton is in early stages of developing an ESL curriculum and is utilizing the information
posted
3. Teachers with Ell students in their classroom will be taking Retell training courses.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Coordinator, Principals,
Corrective Action Activity:2/26/2013; (2-3)
Teacher of ELL Administrative Assistants
ongoing
Evidence of Completion of the Corrective Action:
1. Classroom roster of students
2. Lesson plans
3. Agenda from Retell trainings
Description of Internal Monitoring Procedures:
Principals conduct walk through and formal observations
Principals review curriculum with Teacher of ELL
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: : ELE 5 Program
Placement and Structure
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
The district must ensure that all LEP students receive ESL instruction corresponding to their needs.
The Department’s guidelines recommend that students receive hours of instruction that correspond to
their MEPA level of English proficiency as follows: ELE students in Level 1 and Level 2 should
receive 2.5 hours of ESL instruction a day or 12.5 hours a week; those in Level 3, 1-2 hours per day or
5-10 hours a week, and those in levels 4 and 5, should receive 2.5 hours per week or half an hour a day.
(See Guidance on Using MEPA Results to Plan Sheltered English Immersion (SEI) Instruction and
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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Make Reclassification Decisions for Limited English Proficient (LEP) Students.)”
Since the new regulations as they pertain to WIDA were passed prior to the on-site visit, the
Department will be neither approving nor disapproving any curriculum documents/plans that were
made for on-site visits conducted before the state’s adoption of the WIDA standards in June 2012. The
Department will be communicating with all districts during the upcoming school year to provide them
with further guidance on developing Department approved ESL/ELD curriculum. No further
submission is required at this time.
The Department accepts the district’s plan under ELE 15 to ensure that all core academic teachers with
ELLs and administrators that supervise core academic teachers of ELLs are endorsed. No further
submission is required at this time.
Department Order of Corrective Action:
1) Please provide a detailed plan that shows that the district is providing sufficient ESL
instruction to all ELL students during the 2013-2014 school year based on the Department's
Guidance on using MEPA Results to Plan Sheltered English Immersion (SEI) Instruction and
make Reclassification Decisions for Limited English Proficient (LEP) Students from
September 2009 found at http://www.doe.mass.edu/mcas/mepa/2009/guidance.doc
2) Please complete district information in the attached spreadsheet labeled ELL List for each ELL
student in the district.
Required Elements of Progress Report(s): See above.
Progress Report Due Date(s): October 4, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 6 Program Exit and
Rating: Not Implemented
Readiness
Department CPR Finding: The Sutton Public School District has not yet established program exit
and readiness procedures.
Narrative Description of Corrective Action:
1. Development of procedures for exiting ELL students with use of Former English Language
Proficient (FLEP) monitoring plan.
a. Students are earning passing grades and meeting grade level academic expectations in core
subjects (ELA, Math, Science, Social Studies)
b. Students can understand and participate in academic activities independently
c. Students acclimate to their school communities; they meet behavioral expectations in the
classroom, in extra-curricular activities, on the playground, or throughout the school and
its grounds
d. Students pass the MEPA with scores between 515-550
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Coordinator, Principals,
Corrective Action Activity: 2/26/13
Teacher of ELL
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Evidence of Completion of the Corrective Action:
FLEP Monitoring Plan
Report Cards
Description of Internal Monitoring Procedures:
Review by Principals
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 6 Program Exit and
Readiness
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
Please submit a description of the district’s reclassification procedures and other supporting documents
listed by the district under their “Evidence of Completion of the Corrective Action”.
Progress Report Due Date(s): October 4, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion and Topic: ELE 7 Parent Involvement
Rating: Not Implemented
Department CPR Finding: A review of documentation and interviews with staff members indicated
that Sutton Public Schools has not established a systemic process to involve parents of English
language learners in matters pertaining to their children’s education.
Narrative Description of Corrective Action:
Sutton Public School District is developing ways to involve parents of English Language
Learners in their children's education.
1. Teacher of ELL will meet parents at parent teacher conferences & discuss student
progress.
2. Teacher of ELL will provide information on resources available in the community that
provide recreational and educational opportunities for the students.
3. Teacher of ELL will be available as an ongoing resource to parents
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Coordinator, Principals,
Corrective Action Activity: 2/26/13
Teacher of ELL
Evidence of Completion of the Corrective Action:
Conference Logs
Phone and e-mail logs
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 7 Parent Involvement
Status of Corrective Action:
Approved
Partially Approved
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sutton CPR Corrective Action Plan
Disapproved
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Basis for Partial Approval or Disapproval: The district’s response does not indicate how translated
information or interpreters will be made available to families to facilitate their involvement.
Department Order of Corrective Action: See below.
Required Elements of Progress Report(s): Please develop a plan that proposes a variety of methods
for parent involvement including translators available on parent/teacher nights, evidence of translated
flyers and documents outreach to parents for school events
Progress Report Due Date(s): October 4, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 8 Declining Entry to a
Rating: Not Implemented
Program
Department CPR Finding: A review of documentation and interviews with staff members indicated
that the district has not established procedures to support ELE students whose parents decline entry to
ELE programs.
Narrative Description of Corrective Action:
The Sutton Public Schools is developing a plan for ESL students who decline Ell services
1. Teacher of ELL will meet with parents to understand reason from declining services and
discuss possibility for reconsideration.
2. Teacher of ELL will meet with General Education teacher(s) upon registration and
placement to identify the student and provide strategies and resources for use with the
student.
3. Teacher of ELL will identify a timeline to meet and discuss progress of an individual
student beginning on a weekly basis and reducing over time. Monitoring will continue at
a minimum of as often as report cards are issued.
4. Teacher of ELL will plan to meet with parents if necessary.
5. Student Progress will be reviewed as part of weekly Student Teacher Assistant Team
(STAT-SCEL/ELEM) and/or Student Assistance Meetings (SAM-MS/HS)
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Coordinator, Principals,
Corrective Action Activity: 2/26/13
Teacher of ELL, General Education Teacher,
Guidance Counselor
Evidence of Completion of the Corrective Action:
Log of Meetings
Report Cards
STAT/SAM Logs
Description of Internal Monitoring Procedures:
Teacher Assistant Team (STAT-SCEL/ELEM) and/or Student Assistance Meetings (SAMMS/HS)
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 8 Declining Entry to
a Program
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sutton CPR Corrective Action Plan
17
The district’s proposed policy does not address the following:
1. The district must continue to annually assess any opted-out students, providing the parent
with a parent notification letter to apprise the family of the student’s progress in attaining
English fluency.
2. Federal law establishes a district’s obligation to provide ELL students with meaningful
access to the educational program. When a parent declines participation in a formal
language instruction program, the district must continue monitoring the educational
progress of the student to ensure that the student has an equal opportunity to have his or her
English language and academic needs met. Districts can meet this obligation in a variety of
ways, for example, by providing adequate training to classroom teachers on second
language acquisition and English language development and by offering English language
support to the student. Where a district determines through monitoring that a student who
has “opted-out” is not progressing, the district must without delay ensure that the student’s
academic and language needs are being addressed.
Department Order of Corrective Action: Revise the district’s policy for opted-out students to
include provisions #1 and #2 outlined above.
Required Elements of Progress Report(s): Provide the district’s revised policy for supporting optedout students by October 4, 2013.
Progress Report Due Date(s): October 4, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 9 Instructional Grouping
Rating: Partially Implemented
Department CPR Finding: Although there are no concerns with this criterion at this time (the district
does not group students), the district must establish policy procedures for the provision of ESL
instruction in small groups.
Narrative Description of Corrective Action:
Sutton has developed Instructional Grouping for Esl
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Coordinator, Principals,
Corrective Action Activity:2/26/13
Teacher of ELL
Evidence of Completion of the Corrective Action:
Class Rosters
Description of Internal Monitoring Procedures:
Review of Rosters by principals
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 9 Instructional
Grouping
Status of Corrective Action:
Approved
Partially Approved
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sutton CPR Corrective Action Plan
Disapproved
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Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Provide a copy of the most recent ESL teacher schedules
for all grade levels district wide. All schedules should include the following for each block of time: 1.
Names of the ELL students 2. Grade level for each student 3. English proficiency level for each
student.
Progress Report Due Date(s): October 4, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10 Parental Notification
Rating: Not Implemented
Department CPR Finding: Interviews with staff members and a review of documentation indicated
that the district has not created a means of documented notification or related ELE placement
programs. Further, the district has not established procedures and systems to ensure provision of
report cards and progress reports to the maximum extent possible in a language understandable to the
parent/guardian.
Narrative Description of Corrective Action:
1. The Sutton school District notifies parents with report cards reflecting progress of LEP
students.
2. Report cards are issued with same frequency as general education reporting
3. Report cards are available to parents in a language understandable upon request
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Coordinator, Principals,
Corrective Action Activity: 2/26/13
Teacher of ELL, Guidance Counselor
Evidence of Completion of the Corrective Action:
Report Cards
FLEP Monitoring Plan
Description of Internal Monitoring Procedures:
Review by principals
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10 Parental
Notification
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
The district’s process did not include a reference to issuing initial or annual parent notification letters.
Upon identification of a student as ELL, and annually thereafter, a notice is mailed to the parents or
guardians written where practicable in the primary/home language as well as in English, that inform
parents of the reasons for identification of the student as ELL; the child’s level of English proficiency;
program placement and/or the method of instruction used in the program; and the parents’ right to
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sutton CPR Corrective Action Plan
19
apply for a waiver, or to decline to enroll their child in the program. The district did not address how
parents would be notified of the student’s initial identification or of the student’s progress in attaining
English language fluency on an annual basis
Department Order of Corrective Action: Establish a parent notification letter that includes the
reason for identification of the student as ELL, the child’s level of English proficiency, program
placement and/or the method of instruction used in the program, the parents’ right to apply for a waiver
and an annual parent notification letter, apprising the parent of the student’s progress.
Required Elements of Progress Report(s):
Provide copies of the initial and annual notification letters; if parents have not been receiving
notification letters, provide a plan that describes how the district will remedy this. This progress
report is due October 4, 2013.
Following implementation of the above corrective action, Sutton Public Schools will provide the
results of a record review of its 10 ELL student records to ensure that these files contain copies of the
parent notification letters, translated as required.
Please indicate the total number of records reviewed and the number of records that contained evidence
of these annual assessments. If continued noncompliance was identified, please indicate the specific
corrective action taken to address the noncompliance.
Provide a detailed summary of the district’s record review, including student’s grade level; method of
determination; and the results of the review. Include:
1) The number of student records reviewed;
2) The number of student records in compliance;
3) For all records not in compliance with this criterion, determine the root cause(s) of the noncompliance; and
4) The district’s plan to remedy the non-compliance if applicable.
Please provide the results of the student record review by December 4, 2013.
Please note that when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names
and grade level for the record review; b) Date of the review; c) Name of person(s) who conducted
the review, their roles(s), and their signature(s).
Progress Report Due Date(s):October 4, 2013 & December 4, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11 Equal Access to
Academic Programs and Services
Rating: Not Implemented
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sutton CPR Corrective Action Plan
20
Department CPR Finding: Interviews with staff members and a review of documentation indicated
that the district has not established procedures and systems to ensure that information in notices is
provided to ELE students in a language and mode of communication that they understand.
Narrative Description of Corrective Action:
1. LEP students are not segregated from their English Speaking peers except to implement an
English Learner education program.
2. LEP students participate fully with their English Speaking peers and are provided support in
their non-core academic courses.
3. LEP students have the opportunity to receive support services (guidance & counseling) in a
language that they understand.
4. LEP students are taught to the same academic standards and curriculum as all students, and
are provided the same opportunities to master such standards as other students, including the
opportunity to enter academically advanced classes.
5. The district uses grade appropriate content objectives for LEP students that are based in the
district curriculum in ELA, history and social science, mathematics, and science and
technology/engineering, taught by qualified staff members.
6. Sutton Public Schools provides access to the full range of academic opportunities and
supports afforded non LEP students such as Special Education Services, Section 504
Accommodation Plans, Title I services, career and technical education, and the supports outlined
in the district’s curriculum accommodation plan.
7. Information in notices such as activities, responsibilities, and academic standards provided to
all students are provided to LEP students in a language and mode of communication they
understand.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Coordinator, Principals,
Corrective Action Activity:2/26/13
Teacher of ELL
Evidence of Completion of the Corrective Action:
Class rosters
Counselors’ logs
Student Teacher Assistant Team (STAT-SCEL/ELEM) and/or Student Assistance Meetings
(SAM-MS/HS) Logs
District Website (translations)
Copies of Notices
Description of Internal Monitoring Procedures:
Principal Review
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: : ELE 11 Equal Access to
Academic Programs and Services
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district states that information such as activities,
responsibilities, and academic standards provided to all students is provided to ELL students in a
language and mode of communication they understand.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence that the district has a system to provide information to students so that they are able
to participate and take advantage of the same opportunities as non-ELL students. In addition to
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sutton CPR Corrective Action Plan
21
providing translated documents, the district may demonstrate the efficacy of its methods by providing
participation number for students in a variety of academic opportunities.
Progress Report Due Date(s): October 4, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 13 Follow-up Support
Rating: Not Implemented
Department CPR Finding: Interviews with staff members and a review of documentation indicated
that the district has not established a system to appropriately address follow-up support for addressing
the instructional monitoring of ELE students who have exited the SEI program.
Narrative Description of Corrective Action:
After exit, students are FLEPped (Former English Language Proficient), but have not finished
learning English. The ELL Coordinator, guidance, and the classroom teacher monitor FLEP
students for two years after exit. The purpose of monitoring is to ensure continued ELL student
academic success and integration, and to prevent reclassification of students after exit. If FLEP
students are struggling academically, the following documented interventions must be attempted
before reclassification:
1. The student is placed with teachers who have been trained in sheltered immersion (Category
I-IV).
2. Teachers document the ELL, differentiate, or other strategies or practices outlined in the
district DCAP they have attempted to help the FLEP student understand or complete assigned
work/assessments. Teachers collect examples of student work to facilitate explanations for
parents or the Coordinator.
3. Guidance, the principal or his/her designee has uses the resources available to all students, and
informs the student's family (with assistance of the ELL Coordinator if needed) of resources to
help further ELL student achievement.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Coordinator, Principals,
Corrective Action Activity: 2/26/13
Teacher of ELL, Guidance Counselor
Evidence of Completion of the Corrective Action:
Data collection
FLEP Monitoring Plan
Meeting Logs
Description of Internal Monitoring Procedures:
ELL & Principal review
Student Teacher Assistant Team (STAT-SCEL/ELEM) and/or Student Assistance Meetings
(SAM-MS/HS) logs
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 13 Follow-up Support
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: If Former English Language Learners (FELLs) are
struggling academically, the district may also consider providing direct English language support from
an ESL-certified teacher.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sutton CPR Corrective Action Plan
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Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): No further progress reports are necessary.
Progress Report Due Date(s): Not Applicable
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 14 Licensure Requirements
Rating: Not Implemented
Department CPR Finding: The Sutton Public School District does not have an ESL licensed teacher.
Narrative Description of Corrective Action:
1. Sutton has retained an ELL teacher licensed to teach English as a Second Language.
2. The Sutton School district is developing a SEI professional development to ensure
teachers & administrators are trained in sheltered content.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Coordinator, Principals
Corrective Action Activity:
1. 2/26/12
2. Ongoing
Evidence of Completion of the Corrective Action:
Hire letter and Documentation of Certification
PDD agendas
Description of Internal Monitoring Procedures:
ELL and Principal Review
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 14 Licensure
Requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
Please provide evidence of the licensure of the current ELL teacher(s) or any other staff person
providing ESL instruction to ELLs by the progress report due date.
Progress Report Due Date(s): October 4, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional
Development Requirement
Rating: Not Implemented
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sutton CPR Corrective Action Plan
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Department CPR Finding: The district has not established an SEI professional development plan to
ensure that teachers and administrators are trained in sheltering content.
Please note that the Department’s regulations concerning SEI professional development requirements
have changed. Refer to: http://www.doe.mass.edu/retell/ for more information.
Narrative Description of Corrective Action:
The district is developing Professional Development to support the changes identified.
1. Administration, Faculty and staff will be required to attain the necessary Sheltered
English Immersion Endorsement as part of annual goals to include:
a. One SE course
b. Attainment of 15 PDP’s for recertification
2. Teacher of ELL will provide necessary instruction of:
a. Second language learning and instruction and strategies
b. Overview of sheltered content instruction
c. Understanding of Assessment of speaking and listening
d. Support for teaching reading and writing to limited English proficient students
3. Administrative support for teacher participation in RETELL as it is made available
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Coordinator, Building
Corrective Action Activity: 4/29/13; 11/15/13
Principal, Teacher of ELL
Evidence of Completion of the Corrective Action:
Attendance and PD Agendas
Individual goals
Certifications
Description of Internal Monitoring Procedures:
ELL Coordinator and Principal Review
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: : ELE 15 Professional
Development Requirement
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: See ELE 5.
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): None required
Progress Report Due Date(s): N/A
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 17 Program Evaluation
Rating: Not Implemented
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sutton CPR Corrective Action Plan
24
Department CPR Finding: Interviews with staff members and a review of documentation indicated
that the district has not put an evaluation plan in place to measure the effectiveness of the ELE
program and services.
Narrative Description of Corrective Action:
Sutton schools is establishing periodic evaluations of effectiveness of the ELL program in
developing students' English Language skills & increasing their ability to participate
meaningfully in the educational program.
1. Administrators and Teacher of ELL are reviewing criteria to develop survey to be
completed by parents, teachers, and students
2. Survey to be administered annually
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Coordinator, Principals,
Corrective Action Activity:4/29/13; 11/15/13
Teacher of ELL
Evidence of Completion of the Corrective Action:
Survey and responses
Description of Internal Monitoring Procedures:
Review by ELL Coordinator with Teacher of ELL
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 17 Program
Evaluation
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: One part of the District’s evaluation activities should
consist of using the English language proficiency test data of its ELE students individually and in the
aggregate to determine the effectiveness of its various ELE program models.
Department Order of Corrective Action: See below.
Required Elements of Progress Report(s): The district will submit a copy of its proposed survey and
a description of what it plans to evaluate. The district will submit a copy of the results of the survey
and changes the district plans to make as a result of the responses. In addition, the district will submit a
log of its English language proficiency test data using student initials to demonstrate completion of the
assessment process is being used as part of the ELL program evaluation process.
Progress Report Due Date(s): October 4, 2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Sutton CPR Corrective Action Plan
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