MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Sturgis Charter Public School
Corrective Action Plan Forms
Program Area: Special Education
Prepared by: Susan LaCombe
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: February 15, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: SE 5
Participation in general State and district-wide
assessment programs
Department CPR Finding: Review of student records indicated that the Team did not always
designate how students will participate in MCAS
Narrative Description of Corrective Action:
In the students IEP, it will be documented on
page 9, how that student will participate in MCAS and if they will not be participating in the MCAS, a
comment of no testing, NTS will be stated. The Special Education Coordinator who chairs the team
meetings currently uses a meeting agenda. To this agenda MCAS participation, testing or no testing
will be added.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Special Education
Corrective Action Activity:
6/20/10
Coordinator
Evidence of Completion of the Corrective Action:
5 copies of the State and District-wide page
of various students IEP’s will be submitted. Revised team meeting agenda.
Description of Internal Monitoring Procedures:
Special Education Coordinator will monitor
corrective action by randomly selecting 10 records for record review in the September, January, and
June.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 5
Status of Corrective Action:
X Approved Partially Approved
Basis for Partial Approval or Disapproval:
1
Disapproved
Department Order of Corrective Action:
Required Elements of Progress Report(s): By September 10, 2010, submit a copy of the revised
Team meeting agenda that includes MCAS participation.
By December 1, 2010, submit the results of the internal monitoring of a random selection of student
records to determine whether the Team is indicating how students will participate in MCAS. The
review should include records in which Teams met after the charter school revised the Team meeting
agenda. Indicate the number of records reviewed from each grade level, the number of records that
were in compliance, an explanation of the root cause for any non-compliance and a description of
additional corrective actions to be taken by the charter school to address any identified noncompliance.
The charter school must maintain the following documentation and make it available to the Department upon
request: a) List of the student names and grade level for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, their role(s), and signature(s)
Progress Report Due Date(s): September 10, 2010 & December 1, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 7
Transfer of parental rights at age of majority and student
participation and consent at the age of majority
Rating: Partially Implemented
Department CPR Finding: Review of student records indicated that in a number of instances the
charter school implemented procedures to obtain consent from the student to continue the student’s
special education program at age 16.
Narrative Description of Corrective Action:
Sturgis Charter Public School will not have a
student sign the Age of Consent Decision Form before their 18th birthday. The Special Education
Coordinator who chairs the team meetings currently uses a meeting agenda. To this agenda the Age of
Consent Decision Form will specify signature only at age 18. Sturgis will make changes to the current
policy with clarification of Age of Majority notice.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Special Education
Corrective Action Activity: 6/20/10
Coordinator
Evidence of Completion of the Corrective Action:
Revised copy of Team Chairperson
meeting agenda. Copy of revised SCPS policy.
Description of Internal Monitoring Procedures:
Special Education Coordinator will monitor
corrective action by randomly selecting 10 records for record review in the September, January, and
June.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 7
Status of Corrective Action:
X Approved Partially Approved
Basis for Partial Approval or Disapproval:
2
Disapproved
Department Order of Corrective Action:
Required Elements of Progress Report(s): By September 10, 2010, submit a copy of the revised
Team meeting agenda and the revised Age of Majority policy.
By December 1, 2010, submit the results of the internal monitoring of a random selection of student
records in which students turned 18 after revision of the Team meeting agenda and the Age of Majority
policy. Indicate the number of records reviewed from each grade level, the number of records that
were in compliance, an explanation of the root cause for any non-compliance and a description of
additional corrective actions to be taken by the charter school to address any identified noncompliance.
The charter school must maintain the following documentation and make it available to the Department upon
request: a) List of the student names and grade level for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, their role(s), and signature(s)
Progress Report Due Date(s): September 10, 2010 & December 1, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: SE 13
Progress Reports and content
Department CPR Finding: Review of student records indicated that parents of non-disabled students
are provided with written reports regarding student progress four times per year; however, written
progress reports for disabled students are only provided three times per year. In some instances
progress reports did not include written information on the student’s progress towards the annual
goals in the IEP.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Special Education
Corrective Action Activity: 6/20/10
Coordinator, Special Education Teachers
Evidence of Completion of the Corrective Action:
Communication with staff members on
progress report due dates. Training agenda with Special Education Teachers. 3 students IEP progress
reports.
Description of Internal Monitoring Procedures:
Every occasion that progress reports are to be
completed the Special Education Coordinator will compare IEP goals with the written IEP progress
reports to determine if each goal has individual documented progress.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 13
Status of Corrective Action:
Approved X Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The CAP did not address the issue regarding the number
of progress reports provided to parents of disabled students.
Department Order of Corrective Action: Develop procedures to ensure that parents receive reports
on the student’s progress towards reaching the goals set forth in the IEP at least as often as parents are
informed of the progress of non-disabled students. Train staff on these procedures.
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Required Elements of Progress Report(s): By September 10, 2010, submit evidence that staff
training has been conducted on ensuring that progress reports include written information on the
student’s progress towards the annual goals in the IEP and ensuring that progress reports are provided
to parents at least as often as parents are informed of the progress of non-disabled students.
By December 1, 2010, submit the results of the internal monitoring of a random selection of student
records in which progress reports were written after the training. Indicate the number of records
reviewed from each grade level, the number of records that were in compliance, an explanation of the
root cause for any non-compliance and a description of additional corrective actions to be taken by the
charter school to address any identified non-compliance.
The charter school must maintain the following documentation and make it available to the Department upon
request: a) List of the student names and grade level for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, their role(s), and signature(s)
Progress Report Due Date(s): September 10, 2010 and December 1, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 14
Review and revision of IEPs
Rating: Partially Implemented
Department CPR Finding: Review of student records indicated that in a number of records the IEP
goals were not updated annually, remaining the same from year-to-year.
Narrative Description of Corrective Action:
The Special Education Coodinator has held a
training with the Special Education teachers on writing IEP goals and objectives. In this training it was
discussed that students goals need to be challenging, yet reachable being individualized each year .
When creating new IEP goals at team meetings the Special Education Teacher will review past IEP
goals and past IEP progress to avoid repeating goals. The Special Education Coordinator will highlight
this on the Team Meeting Agenda.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Special Education
Corrective Action Activity:
6/20/10
Coordinator and Special Education Teachers
Evidence of Completion of the Corrective Action:
Training agenda. Team Meeting Agenda. 3
student copies of IEP goals.
Description of Internal Monitoring Procedures:
Special Education Coordinator will monitor
corrective action by randomly selecting 10 records for record review in the September, January, and
June.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 14
Status of Corrective Action:
X Approved Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By September 10, 2010 submit a copy of the revised
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Team meeting agenda and training agenda, along with the staff sign-in sheet for training provided on
this criterion.
By December 1, 2010, submit the results of the internal monitoring of a random selection of student
records in which IEPs were developed after the training. Indicate the number of records reviewed from
each grade level, the number of records that were in compliance with updating goals annually, an
explanation of the root cause for any non-compliance and a description of additional corrective actions
to be taken by the charter school to address any identified non-compliance.
The charter school must maintain the following documentation and make it available to the Department upon
request: a) List of the student names and grade level for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, their role(s), and signature(s).
Progress Report Due Date(s): September 10, 2010 and December 1, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 18A
Rating: Partially Implemented
IEP development and content
Department CPR Finding: Review of student records indicated the following: (1) On the Present
Levels of Educational Performance: Other Educational Needs (PLEB B) section, an area of need was
identified but there were no associated goals/objectives or services and age specific considerations
were not completed; (2) The Service Delivery Grid indicated “check-in as needed.”
Narrative Description of Corrective Action:
The Special Education Coordinator has held a
training with the Special Education teachers on writing IEP goals and objectives. In the past Special
Education teachers were combining students needs into one IEP goal. If a student has an area of need
identified in PLEP B, this will correspond to an individual goal, and the students service grid will give
a specified time period. Additionally, the age specific considerations box will be completed on PLEP
B. These above areas will be added on the Special Education Coordinators Team Meeting Agenda as
a reminder to correlate students needs to goals and then to a direct service.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity: 6/20/10
Evidence of Completion of the Corrective Action:
Team meeting agenda, training agenda, 3
student IEP’s in the area of PLEP B, goals, and service delivery
Description of Internal Monitoring Procedures:
Special Education Coordinator will monitor
corrective action by randomly selecting 10 records for record review in the September, January, and
June.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 18A
Status of Corrective Action:
X Approved Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By September 10, 2010, submit evidence that training
has been conducted, including the training agenda and staff sign-in sheet.
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By December 1, 2010, submit the results of the internal monitoring of a random selection of student
records for IEPs written after the training. Indicate the number of records reviewed from each grade
level, the number of records that were in compliance, an explanation of the root cause for any noncompliance and a description of additional corrective actions to be taken by the charter school to
address any identified non-compliance.
The charter school must maintain the following documentation and make it available to the Department upon
request: a) List of the student names and grade level for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, their role(s), and signature(s)
Progress Report Due Date(s): September 10, 2010 and December 1, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: SE 25
Parental consent
Department CPR Finding: Review of student records indicated that in some instances the school did
not conduct all assessments that had been consented-to by the parents. In addition, records also
indicated that assessments were completed for which there was no signed consent; e.g. Home
Assessment and Cognitive and Achievement Assessment.
Narrative Description of Corrective Action:
The Special Education Coordinator had written
the umbrella term psycho-educational assessments on the consent form , which may be vague wording.
Beginning on 3/22/10, on the consent form it will be highlighted by the Special Education Coordinator
that Cognitive and Achievement Assessment will be completed, no longer using vague wording of
psycho-educational assessments. Additionally, human error of leaving a box checked or unchecked
from a previous evaluation year will be double checked by the Special Education Coordinators
assistant before given to the parent for signature.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Susan LaCombe
Corrective Action Activity: 6/20/10
Evidence of Completion of the Corrective Action:
3 copies of student evaluation consent
forms and evaluations
Description of Internal Monitoring Procedures:
Special Education Coordinator will monitor
corrective action by randomly selecting 10 records for record review in the September, January, and
June.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 25
Status of Corrective Action:
X Approved Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By September 10, 2010, submit a copy of the revised
Evaluation Consent Form.
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By December 1, 2010, submit the results of the internal monitoring of a random selection of student
records since the revision of the consent form. Indicate the number of records reviewed from each
grade level, the number of records that were in compliance, an explanation of the root cause for any
non-compliance and a description of additional corrective actions to be taken by the charter school to
address any identified non-compliance.
The charter school must maintain the following documentation and make it available to the Department upon
request: a) List of the student names and grade level for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, their role(s), and signature(s)
Progress Report Due Date(s): September 10, 2010 & December 1, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 47
Procedural requirements applied to students not yet
determined to be eligible for special education
Rating: Partially Implemented
Department CPR Finding: Documentation review indicates that there are no procedures in the
student handbook regarding the requirements applied to students not yet determined to be eligible for
special education.
Narrative Description of Corrective Action:
SCPS will add in the student handbook
procedures for students not yet determined to be eligible for special education.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Associate Director
Corrective Action Activity:
9/1/10
Evidence of Completion of the Corrective Action:
Page of student handbook with procedure
Description of Internal Monitoring Procedures:
Associate Director who oversees the student
handbook will keep this policy in the student handbook from year to year
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 47
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By September 10, 2010, provide a copy of the revised
policy to be included in the student handbook and evidence of staff training on these requirements
(training agenda and sign-in sheet).
Progress Report Due Date(s): September 10, 2010
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 56
Special education programs and services are evaluated
Rating: Partially Implemented
Department CPR Finding: Review of documentation indicated that the special education programs
and services are not regularly evaluated.
Narrative Description of Corrective Action:
The Special Education Team has discussed 3
areas of the Special Education Program that will be evaluated. The first area is what is the assistive
technology that students use and what else could they benefit from . The second area is support for the
high prevalence of individuals with Asperger Syndrome at SCPS in the area of self awareness and also
who substantially regress over the summer months without structure in place. The third area to be
evaluated is how to transition plan effectively for students.
The second area that has been mentioned will be the first program/service area that will be evaluated
beginning 3/22/10. This will be assessed by a questionnaire that will be given to the students that have
a diagnosis of Asperger Syndrome, also an area will be completed by the Special Education Teachers,
electing their feedback and conveying parent’s feedback. The information that is gathered by this
questionnaire will be evaluated by the Special Education Team to determine next programming steps.
This process of giving questionnaires to students in combination with teachers to be completed and
information gathering will also be used for the two other areas to be evaluated.
Once each area has been evaluated program planning with a goal for each of the 3 areas will be written
by 10/10/10. Furthermore, for each goal implemented the Special Education Coordinator or her
designee will document progress by 12/10/10
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Special Education
Corrective Action Activity: 5/10/10, 10/10/10
Coordinator
, 12/10/10
Evidence of Completion of the Corrective Action:
Questionnaires and data summary.
Program planning initiatives with implementation timelines. Final report of Special Education
Program Evaluation
Description of Internal Monitoring Procedures:
At the close of each school year, the Special
Education Coordinator will gather yearly progress of the 3 written Program Plan goals.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 56
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By September 10, 2010, provide a copy of the
questionnaire.
By December 1, 2010, provide a copy of the evaluation report.
Progress Report Due Date(s): September 10, 2010 and December 1, 2010
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Sturgis Charter Public School
Corrective Action Plan Forms
Program Area: Civil Rights
Prepared by: Name of School/District Staff Member
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: February 15, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 16
Notice to students 16 or over leaving school without a
high school diploma, certificate of attainment, or
certificate of completion
Rating: Partially Implemented
Department CPR Finding: Documentation indicated that the notice to students included a reference
to “Chapter 766” and a “Core Evaluation”, which are terms no longer in use. The letter also does not
include a statement regarding having an opportunity to meet with a representative within ten days from
the date of the notice. In addition, the charter school does not send annual written notice to former
students who have not yet earned their competency determination and who have not transferred to
another school.
Narrative Description of Corrective Action: A letter with the appropriate terms will be drafted. This
will also include a statement regarding the opportunity to meet with a representative within ten days
from the date of notice. SCPS will send out and document annual written notice to former students
who have not yet earned their CD and who have not transferred to another school
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Chris Andre (Associate Director) Corrective Action Activity: June 10, 2010
and Hanna Starck (Registrar)
Evidence of Completion of the Corrective Action: A drafted letter for students over 16 leaving
without a HS diploma, certificate of attainment or certificate of completion. A drafted written notice to
former students who have not yet earned their CD and have not transferred to another school, and a
record of those students and the dates they have been sent notice.
Description of Internal Monitoring Procedures: Mr. Andre and Ms Starck will draft the letters, keep
them on file and report their progress to Director Eric Hieser
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 16
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By September 10, 2010, provide a copy of the revised
letters. By December 1, 2010, submit a report regarding students (by initials) to whom the letters were
sent.
Progress Report Due Date(s): September 10, 2010 & December 1, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 22
Accessibility of district programs and services for
students with disabilities
Rating: Partially Implemented
Department CPR Finding: Observations indicate that the Art Center building is currently not
handicapped accessible
Narrative Description of Corrective Action: A ramp will be constructed allowing for handicapped
access to the Arts building
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Eric Hieser (Director)
Corrective Action Activity: September 10,
2010
Evidence of Completion of the Corrective Action: A handicapped accessible ramp will be there.
Description of Internal Monitoring Procedures: The job is currently being put out to bid by the
Business Manager and he will report to Eric Hieser as to the progress of the construction.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 22
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By September 10, 2010, the charter school will send a
progress report on the ramp construction. An on-site will be conducted by December 1, 2010 to verify
that the ramp was completed.
Progress Report Due Date(s): September 10, 2010 & December 1, 2010
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 25
Institutional self-evaluation
Rating: Partially Implemented
Department CPR Finding: Documentation indicates that the charter school does not conduct an
institutional self-evaluation of all aspects of its program annually to ensure that all students,
regardless of race, color, sex, religion, national origin, limited English proficiency, sexual orientation,
disability, or housing status, have equal access to all programs, including athletics and other
extracurricular activities
Narrative Description of Corrective Action: SCPS will gather data on participation in clubs,
activities and athletics to evaluate whether all students have equal access to all programs. Also, the
school will use annual survey data and HSSSE student data to assess student and parent views of the
accessibility of its programs and activities. This will include a review of scheduling, publicity of
activities and programs, a review of complaints and/or incidents of bullying, hate crime,
discrimination, or accessibility. The school will also implement a staff-wide and advisory curriculum
on cyber-bullying.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Chris Andre (Associate Director) Corrective Action Activity: September 1, 2010
Evidence of Completion of the Corrective Action: The school will submit a report with this selfstudy data documenting the accessibility of its programs and activities for all students, along with
evidence of a professional development session on cyber bullying and activity samples of the advisory
curriculum on cyber-bullying
Description of Internal Monitoring Procedures: The Associate Director will work with the
leadership team and staff members and students to gather the necessary data and report to the Director
on his progress. Guidance and teaching staff will develop advisory curriculum and an appropriate
professional development session about cyber-bullying for the start of the 2010-11 school year.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 25
Status of Corrective Action:
X Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By September 10, 2010, submit a copy of the institutional
self-evaluation.
Progress Report Due Date(s): September 10, 2010
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