MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Springfield
CPR Onsite Year: 2012-2013
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 03/18/2014.
Mandatory One-Year Compliance Date: 03/18/2015
Summary of Required Corrective Action Plans in this Report
Criterion
SE 2
Criterion Title
Required and optional assessments
SE 3
SE 4
Special requirements for determination of specific learning
disability
Reports of assessment results
SE 6
Determination of transition services
SE 7
Transfer of parental rights at age of majority and student
participation and consent at the age of majority
IEP Team composition and attendance
SE 8
SE 9
Timeline for determination of eligibility and provision of
documentation to parent
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
SE 10
Criterion Title
End of school year evaluations
SE 11
SE 13
School district response to parental request for independent
educational evaluation
Progress Reports and content
SE 14
Review and revision of IEPs
SE 17
SE 18A
Initiation of services at age three and Early Intervention
transition procedures
IEP development and content
SE 18B
Determination of placement; provision of IEP to parent
SE 20
Least restrictive program selected
SE 24
SE 25
Notice to parent regarding proposal or refusal to initiate or
change the identification, evaluation, or educational
placement of the child or the provision of FAPE
Parental consent
SE 26
Parent participation in meetings
SE 27
Content of Team meeting notice to parents
SE 29
Communications are in English and primary language of
home
Parent advisory council for special education
SE 32
SE 37
SE 41
Procedures for approved and unapproved out-of-district
placements
Instructional grouping requirements for students aged five
and older
Age span requirements
SE 43
Behavioral interventions
SE 45
Procedures for suspension up to 10 days and after 10 days:
General requirements
Procedures for suspension of students with disabilities when
suspensions exceed 10 consecutive school days or a pattern
has developed for suspensions exceeding 10 cumulative
days; responsibilities of the Team; responsibilities of the
district
SE 40
SE 46
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
SE 48
SE 51
SE 52
Criterion Title
FAPE (Free, appropriate, public education): Equal
opportunity to participate in educational, nonacademic,
extracurricular and ancillary programs, as well as
participation in regular education
Appropriate special education teacher licensure
SE 54
Appropriate certifications/licenses or other credentials -related service providers
Professional development
SE 55
Special education facilities and classrooms
CR 3
Access to a full range of education programs
CR 7
CR 7B
Information to be translated into languages other than
English
Structured learning time
CR 7C
Early release of high school seniors
CR 8
Accessibility of extracurricular activities
CR 9
CR 10A
Hiring and employment practices of prospective employers
of students
Student handbooks and codes of conduct
CR 11A
Designation of coordinator(s); grievance procedures
CR 12A
CR 20
Annual and continuous notification concerning
nondiscrimination and coordinators
Counseling and counseling materials free from bias and
stereotypes
Non-discriminatory administration of scholarships, prizes
and awards
Notice to students 16 or over leaving school without a high
school diploma, certificate of attainment, or certificate of
completion
Staff training on confidentiality of student records
CR 21
Staff training regarding civil rights responsibilities
CR 22
Accessibility of district programs and services for students
with disabilities
Comparability of facilities
CR 14
CR 15
CR 16
CR 23
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
CR 24
Criterion Title
Curriculum review
CR 25
Institutional self-evaluation
CR 26A
Confidentiality and student records
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 2 Required and optional assessments
Partially Implemented
Department CPR Findings:
Review of student records, documents and staff interviews indicated that the district does
not consistently provide educational assessments, including a history of the student's
educational progress in the general education curriculum and teacher assessments, that
address attention skills, participation behaviors, communication skills, memory and social
relations with groups, peers and adults. Review of student records also indicated that
consent to evaluate forms do not list any assessments in the area of suspected disability
as required.
Description of Corrective Action:
The district will email the Educational Assessment Part A & B to all teaching staff
members and building principals with a reminder to provide the fully completed
Educational Assessment Part A & B two days before the date of the Team meeting to the
building's Evaluation Team Leader (ETL).
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Post email administrative review of student records for those students who had either an
initial or 3-year re-evaluation to ensure that 1) the Educational Assessment Part A & B
was in the student file and ensure that 2) the Educational Assessment Part A & B
contained all required narrative responses.
Description of Internal Monitoring Procedures:
Twice yearly sampling of student records to ensure that 1) the Educational Assessment
Part A & B was in the student file and ensure that 2) the Educational Assessment Part A &
B contained all required narrative responses.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 2 Required and optional assessments
Corrective Action Plan Status: Partially
Approved
Status Date: 04/24/2014
Basis for Status Decision:
The district did not address the need for the consent form to list assessments in the area
of suspected disability.
Department Order of Corrective Action:
The district must identify assessments in the area of suspected disability for each
eligibility determination on the consent to evaluate form.
Required Elements of Progress Report(s):
For those students who were identified by the Department in need of Educational
Assessments A and B and assessments in the area of suspected disability, the district
must complete missing assessments and reconvene the IEP Team to determine whether
changes need to be made to the IEP by September 26, 2014.
Provide evidence to ensure that Educational Team Leaders (ETL) have Educational
Assessment A and B completed two days prior to the IEP Team meeting by September 26,
2014. Provide evidence of training (agenda and handouts)for school psychologists and
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
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ETLs on identifying assessments in the area of suspected disability on the consent to
evaluate form by September 26, 2014.
Identify the person(s) responsible for internal record oversight, and include the date of
the system's implementation. Submit this information by September 26, 2014.
Subsequent to the implementation of corrective actions, submit the results of an
administrative review of 3 eligibility determination student records for each ETL. Indicate
the number of records reviewed, the number found to be compliant, an explanation of the
root cause for any continued noncompliance and a description of additional corrective
actions taken by the district to address any identified noncompliance. Please submit this
to the Department on or before by January 14, 2015.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/26/2014
01/14/2015
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
6
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 3 Special requirements for determination of specific learning
Partially Implemented
disability
Department CPR Findings:
The review of student records indicated that the district does not consistently complete
the required written eligibility determination and the four components used to determine
eligibility: Historic review and educational assessment (SLD 1), Area of concern and
evaluation method (SLD 2), Exclusionary factors (SLD 3) and Observation (SLD 4) for
students at the secondary level suspected of having a specific learning disability.
Description of Corrective Action:
During one of the district's monthly meetings with the Evaluation Team Leaders (ETL),
special education supervisors, and school psychologists, the district will remind the them
to complete the required written eligibility determination and the four components used to
determine eligibility including the Historic review and educational assessment (SLD 1),
Area of concern and evaluation method (SLD 2), Exclusionary factors (SLD 3) and
Observation (SLD 4) for students at the secondary level suspected of having a specific
learning disability.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Post training administrative review of student records for those students who had either
an initial or 3-year re-evaluation to ensure that 1) the required written eligibility
determination and the four components used to determine eligibility were fully completed
including the Historic review and educational assessment (SLD 1), Area of concern and
evaluation method (SLD 2), Exclusionary factors (SLD 3) and Observation (SLD 4) for
students at the secondary level suspected of having a specific learning disability.
Description of Internal Monitoring Procedures:
Twice yearly sampling of student records to ensure that 1) the required written eligibility
determination and the four components used to determine eligibility were fully completed
including the Historic review and educational assessment (SLD 1), Area of concern and
evaluation method (SLD 2), Exclusionary factors (SLD 3) and Observation (SLD 4) for
students at the secondary level suspected of having a specific learning disability.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 3 Special requirements for
determination of specific learning
disability
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a narrative description of tracking procedures related to the
completion of forms and the written determination for specific learning disabilities (SLD)
form along with evidence of staff training on these procedures, which will include but not
be limited to a training agenda, attendance sheet and copies of the materials presented.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
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Please submit this to the Department on or before by September 26, 2014.
Identify the person(s) responsible for internal record oversight, and include the date of
the system's implementation. Submit this information by September 26, 2014.
Submit the results of an administrative review of three student records for completion of
SLD forms from each ETL. Indicate the number of records reviewed, the number found to
be compliant, an explanation of the root cause for any continued noncompliance and a
description of additional corrective actions taken by the district to address any identified
noncompliance. Please submit this to the Department on or before by January 14, 2015.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/26/2014
01/14/2015
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 4 Reports of assessment results
Partially Implemented
Department CPR Findings:
Review of student records indicated that assessment reports do not always include
procedures employed and diagnostic impressions. Student records also indicated that the
assessment summaries are not always completed and available for parents two days prior
to the Team meeting.
Description of Corrective Action:
During one of the district's monthly meetings with the Evaluation Team Leaders (ETL),
special education supervisors, school psychologists, and related service providers, the
district will remind the them to include procedures employed and evaluation results
summaries in the reports and ensure that assessment summaries are completed and
made available to parents two days prior to the Team meeting.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Post training administrative review of student records for those students who had either
an initial or 3-year re-evaluation to ensure that 1) procedures employed and evaluation
results summaries are contained in the reports and ensure that assessment summaries
were completed and made available to parents two days prior to the Team meeting.
Description of Internal Monitoring Procedures:
Twice yearly sampling of student records to ensure that 1) procedures employed and
evaluation results summaries are contained in the reports and ensure that assessment
summaries were completed and made available to parents two days prior to the Team
meeting.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 4 Reports of assessment results
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a narrative description of the updated procedures related to
content for assessment reports (procedures employed and diagnostic impressions), as
well as availability of assessment summaries prior to Team Meetings along with evidence
of staff training on these procedures, which will include but not be limited to a training
agenda, attendance sheet and copies of the materials presented. Please submit this to the
Department on or before by September 26, 2014.
Identify the person(s) responsible for the oversight, and include the date of the system's
implementation. Submit this information by September 26, 2014.
Submit the results of an administrative review of two student records for each assessor
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
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for 1) content of assessment summaries and 2) their completion/availability 2 days prior
to the date of the IEP meeting. Indicate the number of records reviewed, the number
found to be compliant, an explanation of the root cause for any continued noncompliance
and a description of additional corrective actions taken by the district to address any
identified noncompliance. Please submit this to the Department on or before by January
14, 2015.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/26/2014
01/14/2015
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 6 Determination of transition services
Partially Implemented
Department CPR Findings:
Student records and staff interviews indicated that students are not consistently invited to
or encouraged to attend IEP Team meetings once they reach 14 years to discuss their
transition needs and services. Review of student records indicated that some Transition
Planning Forms do not change from year to year. The review of student records also
indicated that representatives from public agencies are not always invited to Team
meetings when the student may require continuing services from adult human service
agencies following graduation.
Description of Corrective Action:
During one of the district's monthly meetings with the Evaluation Team Leaders (ETL) and
special education supervisors, staff will be reminded that students must be consistently
invited/ encouraged to attend IEP Team meetings once they reach 14 years to discuss
their transition needs and services; annually review and update each Transition Planning
Form; consistently invite representatives public agencies to Team meetings when the
student may require continuing services from adult human service agencies following
graduation.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Post training administrative review of student records to ensure that students are being
consistently invited/ encouraged to attend IEP Team meetings once they reach 14 years
to discuss their transition needs and services; Transition Planning Forms are being
annually reviewed and updated; representatives of public agencies are being consistently
invited to Team meetings when the student may require continuing services from adult
human service agencies following graduation.
Description of Internal Monitoring Procedures:
Twice yearly sampling of student records to ensure that 1) students are being consistently
invited/ encouraged to attend IEP Team meetings once they reach 14 years to discuss
their transition needs and services 2) Transition Planning Forms are being annually
reviewed and updated, 3) representatives of public agencies are being consistently invited
to Team meetings when the student may require continuing services from adult human
service agencies following graduation.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 6 Determination of transition services
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a narrative description of the updated procedures related to
inviting 14 year old students to IEP Team meetings, the process used to update Transition
Planning Forms annually and the process to invite representatives from public agencies to
the Team meeting along with evidence of staff training on these procedures, which will
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
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include but not be limited to a training agenda, signed attendance sheets and copies of
the materials presented. Please submit this to the Department by September 26, 2014.
Identify the person(s) responsible for the internal record oversight, and include the date
of the system's implementation. Submit this information by September 26, 2014.
Submit the results of an administrative review of student records for students 14 years of
age and older ensuring that 1) students age 14+ are invited & attend IEP meetings; 2)
transition plans are updated annually; and 3) public agencies are invited to attend when
appropriate. Indicate the number of records reviewed, the number found to be compliant,
an explanation of the root cause for any continued noncompliance and a description of
additional corrective actions taken by the district to address any identified noncompliance.
Please submit this to the Department on or before by January 14, 2015.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/26/2014
01/14/2015
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 7 Transfer of parental rights at age of majority and student
Partially Implemented
participation and consent at the age of majority
Department CPR Findings:
Review of student records and staff interviews indicated that notice informing parents and
students of the transfer of educational decision-making rights from the parent/guardian to
the student is not consistently provided one year prior to students turning 18 years of
age. In addition, student records indicated that the district does not consistently obtain
consent from the student at age 18 to continue special education services in the IEP.
Record review also demonstrated that when students choose to share educational
decision-making, the district does not consistently document the decision or note that the
student's choice prevails at any time that a disagreement occurs between the adult
student and the parent. For students who choose to delegate decision-making, the choice
is not documented with a school representative, one other witness and the student and
maintained in the student record.
Description of Corrective Action:
During one of the district's monthly meetings with the Evaluation Team Leaders (ETL) and
special education supervisors, staff will be reminded to: 1) consistently inform parents
and students of the transfer of educational decision-making rights from the
parent/guardian to the student one year prior to students turning 18 years of age, 2)
consistently obtain consent from the student at age 18 to continue special education
services in the IEP, 3) consistently document in the IEP under Additional Information that
for those students who choose to share educational decision-making, the student's choice
prevails at any time that a disagreement occurs between the adult student and the
parent, 4) consistently document, for students who choose to delegate decision-making,
the choice in the student record that is signed by a school representative, one other
witness, and the student.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Post training administrative review of student records to ensure that ETLs 1) consistently
inform parents and students of the transfer of educational decision-making rights from
the parent/guardian to the student one year prior to students turning 18 years of age, 2)
consistently obtain consent from the student at age 18 to continue special education
services in the IEP, 3) consistently document in the IEP under Additional Information that
for those students who choose to share educational decision-making, the student's choice
prevails at any time that a disagreement occurs between the adult student and the
parent, 4) consistently document, for students who choose to delegate decision-making,
the choice in the student record that is signed by a school representative, one other
witness, and the student.
Description of Internal Monitoring Procedures:
Twice yearly sampling of student records to ensure that ETLs 1) consistently inform
parents and students of the transfer of educational decision-making rights from the
parent/guardian to the student one year prior to students turning 18 years of age, 2)
consistently obtain consent from the student at age 18 to continue special education
services in the IEP, 3) consistently document in the IEP under Additional Information that
for those students who choose to share educational decision-making, the student's choice
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
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prevails at any time that a disagreement occurs between the adult student and the
parent, 4) consistently document, for students who choose to delegate decision-making,
the choice in the student record that is signed by a school representative, one other
witness, and the student.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 7 Transfer of parental rights at age of
majority and student participation and
consent at the age of majority
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
For student records identified by the Department, provide evidence of notice and consent
for the age of majority by September 26, 2014.
Using the Department's guidance at
http://www.doe.mass.edu/sped/advisories/11_1.html, develop procedures for providing
notice of the transfer of educational decision-making at age of majority and for obtaining
consent consistent with the student's choice for decision-making. Provide a copy of the
training agenda and signed attendance sheets as evidence of high school staff training on
revised AOM procedures. Also include in the training the requirement to secure student's
consent to continue IEP services when the student has sole or shared decision-making by
September 26, 2014.
Submit the description of the internal tracking system to ensure the timely notification of
students & parents and identify the person(s) responsible for the oversight, including the
date of the system's implementation. Submit this information by September 26, 2014.
Subsequent to implementation of all corrective actions, submit the results of an
administrative review of high school student records for evidence that students and
parents have been notified one year in advance of the age of majority and the student's
consent to continue the IEP has been secured when s/he has sole/shared decisionmaking. Indicate the number of records reviewed at the high school, the number found to
be compliant, an explanation of the root cause for any continued noncompliance and a
description of additional corrective actions taken by the district to address any identified
noncompliance. Please submit this to the Department on or before by January 14, 2015.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/26/2014
01/14/2015
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 8 IEP Team composition and attendance
Partially Implemented
Department CPR Findings:
Student records indicated that required IEP Team members are not consistently excused
with parental consent; in addition, there was no evidence of the required Team members
providing written input to the parent and the IEP Team for the development of the IEP
prior to the meeting. Required Team members without excusal included special educators
and general educators. Records and staff interviews also indicated that IEP Teams often
do not include parents, students over age 14, and representatives of public agencies to
discuss transition.
Description of Corrective Action:
During one of the district's monthly meetings with the Evaluation Team Leaders (ETL) and
special education supervisors, staff will be reminded to: 1) consistently excuse required
Team members with parental consent, 2) ensure required Team members provide written
input to the parent and the IEP Team for the development of the IEP prior to the meeting,
3) the maximum extent possible that IEP Teams will include parents, students over age
14, and representatives of public agencies to discuss transition.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Post training administrative review of student records to ensure that ETLs : 1)
consistently excuse required Team members with parental consent, 2) require Team
members provide written input to the parent and the IEP Team for the development of
the IEP prior to the meeting, 3) to the maximum extent possible, hold IEP Team meetings
that include parents, students over age 14, and representatives of public agencies to
discuss transition.
Description of Internal Monitoring Procedures:
Twice yearly sampling of student records to ensure that ETLs : 1) consistently excuse
required Team members with parental consent, 2) require Team members provide written
input to the parent and the IEP Team for the development of the IEP prior to the meeting,
3) to the maximum extent possible, hold IEP Team meetings that include parents,
students over age 14, and representatives of public agencies to discuss transition.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 8 IEP Team composition and
attendance
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a written description of the updated procedures related to the
Team Meeting excusal process and procedures to document attempts to secure parent
participation along with evidence of staff meeting on these procedures, which will include
but not be limited to an agenda and copies of the materials presented. Please submit this
to the Department by September 26, 2014.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
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Identify the person(s) responsible for oversight of Team composition and include the date
of the system's implementation. Submit this information by September 26, 2014.
Subsequent to all corrective actions, submit the results of an administrative review of
student records for appropriate documentation of excused Team members and provision
of written input for IEP development, as well as efforts to secure parent participation.
Indicate the number of records reviewed at each level, the number found to be compliant,
an explanation of the root cause for any continued noncompliance and a description of
additional corrective actions taken by the district to address any identified noncompliance.
Please submit this to the Department on or before by January 14, 2015.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/26/2014
01/14/2015
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 9 Timeline for determination of eligibility and provision of
Partially Implemented
documentation to parent
Department CPR Findings:
Student record reviews indicated that the district does not consistently convene an IEP
Team meeting within 45 school working days after receiving parental consent for an initial
evaluation or a re-evaluation to determine whether the student is eligible for special
education and provide either a proposed IEP and proposed placement or a written
explanation of the finding of no eligibility to the parent.
Description of Corrective Action:
During one of the district's monthly meetings with the Evaluation Team Leaders (ETL) and
special education supervisors, staff will be reminded to, 1) consistently convene an IEP
Team meeting within 45 school working days after receiving parental consent for an initial
evaluation or a re-evaluation to determine whether the student is eligible for special
education and 2) provide either a proposed IEP and proposed placement or a written
explanation of the finding of no eligibility to the parent.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Post training administrative review of student records to ensure that ETLs 1) consistently
convene an IEP Team meeting within 45 school working days after receiving parental
consent for an initial evaluation or a re-evaluation to determine whether the student is
eligible for special education and 2) provide either a proposed IEP and proposed
placement or a written explanation of the finding of no eligibility to the parent.
Description of Internal Monitoring Procedures:
Twice yearly sampling of student records to ensure that ETLs 1) consistently convene an
IEP Team meeting within 45 school working days after receiving parental consent for an
initial evaluation or a re-evaluation to determine whether the student is eligible for special
education and 2) provide either a proposed IEP and proposed placement or a written
explanation of the finding of no eligibility to the parent.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 9 Timeline for determination of
eligibility and provision of documentation
to parent
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit a detailed narrative description of the root cause(s) of the noncompliance and the
steps the district has taken to address the issues related to the delays in convening initial
and re-evaluation Team meetings within the 45 day timeline. Also, submit a description of
the internal oversight and tracking system that identifies the person(s) responsible for
oversight of the timelines and the training provided to the persons responsible for
oversight. Include the agenda, signed attendance sheets, indicating title/role of staff and
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the name and title of the presenter by September 26, 2014.
Subsequent to the training, please conduct a review of student records for eligibility
timelines. Select a sample of 5 student records for each level, e.g., the preschool,
elementary, middle, high school and out of district placements with the most recent IEP
activity either an initial evaluation to determine eligibility, or a reevaluation. Review the
records to determine whether the 45 day timeline has been met. Submit the number of
student records reviewed by school level, the number of records that complied with the
requirements and for any record found in continued noncompliance, determine the root
cause(s) of the noncompliance and provide the district's plan to remedy the identified
noncompliance with this criterion by January 14, 2015.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department onsite upon request: a)
List of student names, building names and grade levels of the records reviewed: b) the
date of the review: c) Name(s) of the person(s) who conducted the review, their role(s)
and their signature(s).
Progress Report Due Date(s):
09/26/2014
01/14/2015
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 10 End of school year evaluations
Partially Implemented
Department CPR Findings:
Review of student records indicated that when consent for an evaluation is received
between 30 and 45 school working days before the end of the school year, the district
does not always schedule a Team meeting to propose an IEP or issue a finding of no
eligibility no later than 14 days after the end of the school year.
Description of Corrective Action:
During one of the district's monthly meetings with the Evaluation Team Leaders (ETL) and
special education supervisors, staff will be reminded to, 1) schedule to meet in order to
propose an IEP or issue a finding of no eligibility no later than 14 days after the end of the
school year when consent for an evaluation is received between 30 and 45 school working
days before the end of the school year.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Post training administrative review of student records to ensure that ETLs, 1) schedule to
meet in order to propose an IEP or issue a finding of no eligibility no later than 14 days
after the end of the school year when consent for an evaluation is received between 30
and 45 school working days before the end of the school year.
Description of Internal Monitoring Procedures:
Twice yearly sampling of student records to ensure that ETLs, 1) schedule to meet in
order to propose an IEP or issue a finding of no eligibility no later than 14 days after the
end of the school year when consent for an evaluation is received between 30 and 45
school working days before the end of the school year.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 10 End of school year evaluations
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a narrative description of the updated procedures related to end
of school year evaluations along with evidence of staff meeting on these procedures,
which will include but not be limited to a training agenda, attendance sheet and copies of
the materials presented. Please submit this to the Department on or before by September
26, 2014.
Identify the person(s) responsible for oversight of end-of-year evaluations, and include
the date of the system's implementation. Submit this information by September 26, 2014.
Subsequent to the implementation of corrective actions, submit the results of an
administrative review of student records for end of school year evaluations, Indicate the
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number of records reviewed, the number found to be compliant, an explanation of the
root cause for any continued noncompliance and a description of additional corrective
actions taken by the district to address any identified noncompliance. Please submit this
to the Department on or before by January 14, 2015.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/26/2014
01/14/2015
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 11 School district response to parental request for
Partially Implemented
independent educational evaluation
Department CPR Findings:
Student records and staff interviews indicated that the district does not consistently
convene a Team meeting within 10 school days from the receipt of an Independent
Educational Evaluation whether publicly or privately funded.
Description of Corrective Action:
During one of the district's monthly meetings with the Evaluation Team Leaders (ETL) and
special education supervisors, staff will be reminded to, 1) consistently convene a Team
meeting within 10 school days from the receipt of an Independent Educational Evaluation
whether publicly or privately funded.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Post training administrative review of student records to ensure that ETLs 1) consistently
convene a Team meeting within 10 school days from the receipt of an Independent
Educational Evaluation whether publicly or privately funded.
Description of Internal Monitoring Procedures:
Twice yearly sampling of student records to ensure that ETLs 1) consistently convene a
Team meeting within 10 school days from the receipt of an Independent Educational
Evaluation whether publicly or privately funded.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 11 School district response to
parental request for independent
educational evaluation
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit the procedure to review private Independent Educational Evaluations within 10
school working days from receipt of the report and evidence of meeting with staff that
includes the agenda, signed attendance sheets and materials presented by September 26,
2014.
Submit a description of the tracking system to ensure the timely convening of IEE
meetings and identify the person(s) responsible for the oversight, including the date of
the system's implementation. Submit this information by September 26, 2014.
Subsequent to the implementation of corrective actions, submit the results of an
administrative review of student records that had a private Independent Educational
Evaluation after the implementation of corrective actions. Indicate the number of records
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reviewed, the number found to be compliant, an explanation of the root cause for any
continued noncompliance and a description of additional corrective actions taken by the
district to address any identified noncompliance. Please submit this to the Department on
or before by January 14, 2015.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/26/2014
01/14/2015
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 13 Progress Reports and content
Partially Implemented
Department CPR Findings:
Student records indicated that the district does not consistently provide progress reports
to parents as frequently as non-disabled parents receive report cards. In addition,
student records indicated that progress reports do not always provide information on the
student's progress toward the annual goals in the IEP. Record review also indicated that
the required summaries of academic achievement and functional performance are not
consistently developed for students who are graduating or whose eligibility terminates.
Description of Corrective Action:
During one of the district's monthly meetings with the Evaluation Team Leaders (ETL) and
special education supervisors, staff will be reminded to, 1) consistently provide progress
reports to parents as frequently as non-disabled parents receive report cards, 2) ensure
that progress reports always provide information on the student's progress toward the
annual goals in the IEP and, 3) ensure that the required summaries of academic
achievement and functional performance are consistently developed for students who are
graduating or whose eligibility terminates.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Post training administrative review of student records to ensure that ETLs, 1) consistently
provide progress reports to parents as frequently as non-disabled parents receive report
cards, 2) ensure that progress reports always provide information on the student's
progress toward the annual goals in the IEP and, 3) ensure that the required summaries
of academic achievement and functional performance are consistently developed for
students who are graduating or whose eligibility terminates.
Description of Internal Monitoring Procedures:
Twice yearly sampling of student records to ensure that ETLs, 1) consistently provide
progress reports to parents as frequently as non-disabled parents receive report cards, 2)
ensure that progress reports always provide information on the student's progress toward
the annual goals in the IEP and, 3) ensure that the required summaries of academic
achievement and functional performance are consistently developed for students who are
graduating or whose eligibility terminates.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 13 Progress Reports and content
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a narrative description of the updated procedures related to
progress reports and academic summaries for high school students along with evidence of
staff meeting on these procedures, which will include but not be limited to a training
agenda, attendance sheet and copies of the materials presented. Please submit this to the
Department by September 26, 2014.
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Submit the description of the internal tracking system to ensure that progress reports are
issued with the same frequency to parents as report cards and identify the person(s)
responsible for the oversight, including the date of the system's implementation. Submit
this information by September 26, 2014.
Subsequent to the implementation of all corrective actions, submit the results of an
administrative review of student records for frequency and content for progress reports.
Indicate the number of records reviewed at each level (preschool, elementary, middle,
high and out-of-district), the number found to be compliant, an explanation of the root
cause for any continued noncompliance and a description of additional corrective actions
taken by the district to address any identified noncompliance. Please submit this to the
Department by January 14, 2015.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/26/2014
01/14/2015
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 14 Review and revision of IEPs
Partially Implemented
Department CPR Findings:
Student records and staff interviews indicated that annual IEP Team meetings are not
consistently held on or before the anniversary date of the IEP to review, revise, or
develop a new IEP or refer the student for a re-evaluation, as appropriate.
Description of Corrective Action:
During one of the district's monthly meetings with the Evaluation Team Leaders (ETL) and
special education supervisors, staff will be reminded to 1) consistently hold an annual
review on or before the anniversary date of the IEP to review, revise, or develop a new
IEP or refer the student for a re-evaluation, as appropriate.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Post training administrative review of student records to ensure that ETLs 1) consistently
hold an annual review on or before the anniversary date of the IEP to review, revise, or
develop a new IEP or refer the student for a re-evaluation, as appropriate.
Description of Internal Monitoring Procedures:
Twice yearly sampling of student records to ensure that ETLs 1) consistently hold an
annual review on or before the anniversary date of the IEP to review, revise, or develop a
new IEP or refer the student for a re-evaluation, as appropriate.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 14 Review and revision of IEPs
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a narrative description of the root cause analysis conducted on
convening annual review Team meetings; update the procedures for holding annual IEP
meetings consistent with the results of the root cause analysis; and train special
education staff and related services staff on these updated procedures. Provide the root
cause analysis description and evidence of training that includes signed attendance
sheets, handouts and a sample of the tracking system by September 26, 2014.
Submit the description of the internal tracking system that ensures the convening of
annual reviews on/before the IEP expiration date and identify the person(s) responsible
for the oversight, including the date of the system's implementation. Submit this
information by September 26, 2014.
Subsequent to the implementation of all corrective actions, submit the results of an
administrative review of student records for convening annual review Team meetings.
Indicate the number of records reviewed at each level (preschool, elementary, middle,
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high and out-of-district), the number found to be compliant, an explanation of the root
cause for any continued noncompliance and a description of additional corrective actions
taken by the district to address any identified noncompliance. This sample of records must
be drawn only from those students whose annual IEP reviews were conducted following
the implementation of all corrective actions. Please submit this to the Department by
January 14, 2015.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/26/2014
01/14/2015
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 17 Initiation of services at age three and Early Intervention
Partially Implemented
transition procedures
Department CPR Findings:
Student records indicated that the district does not consistently develop an IEP for eligible
children by their third birthday.
Description of Corrective Action:
During one of the district's monthly meetings with the Evaluation Team Leaders (ETL) and
special education supervisors, staff will be reminded to consistently develop an IEP for
eligible children by their third birthday or document the implementation of the child’s IFSP
while the IEP is being completed.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Post training administrative review of student records to ensure that ETLs consistently
develop an IEP for eligible children by their third birthday or document the
implementation of the child’s IFSP while the IEP is being completed.
Description of Internal Monitoring Procedures:
Twice yearly sampling of student records to ensure that ETLs consistently develop an IEP
for eligible children by their third birthday or document the implementation of the child’s
IFSP while the IEP is being completed.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 17 Initiation of services at age three
and Early Intervention transition
procedures
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a narrative description of the root cause analysis conducted on
convening IEP Team meetings by an eligible child's third birthday; update the procedures
for holding IEP meetings consistent with the results of the root cause analysis; and train
preschool special education staff and related services staff on these updated procedures.
Provide the root cause analysis description and evidence of training that includes signed
attendance sheets, handouts and a sample of the tracking system by September 26,
2014.
Submit the description of the internal tracking system to ensure the development of IEPs
for children prior to their third birthday and identify the person(s) responsible for the
oversight, including the date of the system's implementation. Submit this information by
September 26, 2014.
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Subsequent to the implementation of all corrective actions, submit the results of an
administrative review of student records for convening IEP Team meetings by the child's
third birthday. Indicate the number of records reviewed at each level (preschool,
elementary, middle, high and out-of-district), the number found to be compliant, an
explanation of the root cause for any continued noncompliance and a description of
additional corrective actions taken by the district to address any identified noncompliance.
This sample of records must be drawn only from those students whose IEP meetings were
conducted following the implementation of all corrective actions. Please submit this to the
Department by January 14, 2015.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/26/2014
01/14/2015
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18A IEP development and content
Partially Implemented
Department CPR Findings:
Review of student records indicated that for students on the autism spectrum, students
whose disability affects social skills development, and students whose disability makes
him or her vulnerable to bullying, harassment, or teasing, IEP Teams do not consistently
address the skills and proficiencies needed to avoid and respond to bullying, harassment
and teasing in the IEP.
Description of Corrective Action:
During one of the district's monthly meetings with the Evaluation Team Leaders (ETL) and
special education supervisors, staff will be reminded to for students on the autism
spectrum, students whose disability affects social skills development, and students whose
disability makes him or her vulnerable to bullying, harassment, or teasing, IEP Teams will
consistently address the skills and proficiencies needed to avoid and respond to bullying,
harassment and teasing in the IEP.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Post training administrative review of student records to ensure that ETLs, for students on
the autism spectrum, students whose disability affects social skills development, and
students whose disability makes him or her vulnerable to bullying, harassment, or
teasing, are consistently addressing the skills and proficiencies needed to avoid and
respond to bullying, harassment and teasing in the IEP.
Description of Internal Monitoring Procedures:
Twice yearly sampling of student records to ensure that ETLs, for students on the autism
spectrum, students whose disability affects social skills development, and students whose
disability makes him or her vulnerable to bullying, harassment, or teasing, are
consistently addressing the skills and proficiencies needed to avoid and respond to
bullying, harassment and teasing in the IEP.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18A IEP development and content
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
For student records identified by the Department, submit evidence that the IEP Teams
considered skills and proficiencies to address or avoid bullying, harassment and teasing by
September 26, 2014.
Please review the Department's guidance at
http://www.doe.mass.edu/bullying/considerations-bully.html.
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The district will provide a narrative description of the updated procedures related to
documenting the consideration of vulnerability to bullying and the provision of skills and
proficiencies to address or avoid bullying, harassment and teasing for students on the
autism spectrum, students whose disability affects social skills development, and students
identified as vulnerable to bullying. Additionally, the district will provide evidence of staff
training on these procedures, which will include but not be limited to a training agenda,
signed attendance sheets and copies of the materials presented. Please submit this to the
Department on or before by September 26, 2014.
Identify the person(s) responsible for the internal oversight, and include the date of the
system's implementation. Submit this information by September 26, 2014.
Subsequent to the implementation of corrective actions, submit the results of an
administrative review of student records for consideration of vulnerability to bullying and
the documentation and provision of skills and proficiencies to address or avoid bullying,
harassment and teasing. The district must include students on the autism spectrum in its
record sample at each level. Indicate the number of records reviewed at each level
(preschool, elementary, middle, secondary and out-of-district), the number found to be
compliant, an explanation of the root cause for any continued noncompliance and a
description of additional corrective actions taken by the district to address any identified
noncompliance. PLEASE IDENTIFY which records meet the criteria for each group of
students covered by this requirement. Please submit this to the Department on or before
by January 14, 2015.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/26/2014
01/14/2015
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18B Determination of placement; provision of IEP to parent
Partially Implemented
Department CPR Findings:
Student records and staff interviews indicated that following the development of the IEP,
the district does not propose the IEP and placement immediately or provide two copies of
the proposed IEP and placement to the parent.
Description of Corrective Action:
During one of the district's monthly meetings with the Evaluation Team Leaders (ETL) and
special education supervisors, staff will be reminded to, following the development of the
IEP, propose the IEP and placement immediately or provide two copies of the proposed
IEP and placement to the parent.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Post training administrative review of student records to ensure that ETLs, following the
development of the IEP, propose the IEP and placement immediately or provide two
copies of the proposed IEP and placement to the parent.
Description of Internal Monitoring Procedures:
Twice yearly sampling of student records to ensure that ETLs, following the development
of the IEP, propose the IEP and placement immediately or provide two copies of the
proposed IEP and placement to the parent.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18B Determination of placement;
provision of IEP to parent
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a narrative description of the updated procedures related to
providing parents with two IEP/placement copies within ten days when the IEP Summary
is provided to parents at the Team meeting. If a Summary is not provided at the IEP
Team meeting, the district will provide the IEP to parents within three to five days from
the meeting date. Additionally, provide evidence of staff training on these procedures,
which will include but not be limited to a training agenda, signed attendance sheets and
copies of the materials presented. Please submit this to the Department on or before by
September 26, 2014.
Identify the person(s) responsible for the internal oversight, and include the date of the
system's implementation. Submit this information by September 26, 2014.
Subsequent to the implementation of corrective actions, submit the results of an
administrative review of student records for immediate provision of two copies of the IEP.
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Indicate the number of records reviewed at each level, preschool, elementary, middle
school and high school, the number found to be compliant, an explanation of the root
cause for any continued noncompliance and a description of additional corrective actions
taken by the district to address any identified noncompliance. Please submit this to the
Department on or before by January 14, 2015.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/26/2014
01/14/2015
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 20 Least restrictive program selected
Partially Implemented
Department CPR Findings:
Student records and staff interviews indicated that the district does not consistently and
appropriately justify the removal of a student from the general education classroom. The
justification for removal is not always individualized and does not state why the student's
removal was critical.
Description of Corrective Action:
During one of the district's monthly meetings with the Evaluation Team Leaders (ETL) and
special education supervisors, staff will be reminded to consistently and appropriately
justify the removal of a student from the general education classroom and ensure that the
removal is individualized and state why the student's removal is critical.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Post training administrative review of student records to ensure that ETLs consistently
and appropriately justify the removal of a student from the general education classroom
and ensure that the removal is individualized and state why the student's removal is
critical.
Description of Internal Monitoring Procedures:
Twice yearly sampling of student records to ensure that ETLs consistently and
appropriately justify the removal of a student from the general education classroom and
ensure that the removal is individualized and state why the student's removal is critical.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 20 Least restrictive program selected
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit evidence of training for Team Chairs on writing individualized nonparticipation
justification statements for the IEP that includes but is not limited to the training agenda,
handouts and signed attendance sheets by September 26, 2014.
Identify the person(s) responsible for the internal oversight, and include the date of the
system's implementation. Submit this information by September 26, 2014.
Subsequent to the implementation of corrective actions, submit the results of an
administrative review of student records for non-participation justification statements for
the removal of students from the general education environment. Indicate the number of
records reviewed at each level (preschool, elementary, middle and high school), the
number found to be compliant, an explanation of the root cause for any continued
noncompliance and a description of additional corrective actions taken by the district to
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address any identified noncompliance. Please submit this to the Department by January
14, 2015.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/26/2014
01/14/2015
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 24 Notice to parent regarding proposal or refusal to initiate or Partially Implemented
change the identification, evaluation, or educational placement of
the child or the provision of FAPE
Department CPR Findings:
Student records and staff interviews indicated that the district does not consistently
provide notice to propose an evaluation within five days of receipt of the referral. Student
records also indicated that the Notice of Proposed School District Action (N1) to propose
an evaluation or an IEP and summarize the Team's decisions and considerations does not
consistently include rejected options and the reason for the rejection, evaluation
procedures, and other relevant factors for the school district's decisions.
Description of Corrective Action:
During one of the district's monthly meetings with the Evaluation Team Leaders (ETL) and
special education supervisors, staff will be reminded to 1) consistently provide notice to
propose an evaluation within five days of receipt of the referral 2) ensure that the Notice
of Proposed School District Action (N1) to propose an evaluation or an IEP and summarize
the Team's decisions and considerations will consistently include rejected options and the
reason for the rejection, evaluation procedures, and other relevant factors for the school
district's decisions when applicable.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Post training administrative review of student records to ensure that ETLs 1) consistently
provide notice to propose an evaluation within five days of receipt of the referral 2)
ensure that the Notice of Proposed School District Action (N1) to propose an evaluation or
an IEP and summarize the Team's decisions and considerations will consistently include
rejected options and the reason for the rejection, evaluation procedures, and other
relevant factors for the school district's decisions when applicable.
Description of Internal Monitoring Procedures:
Twice yearly sampling of student records to ensure that ETLs 1) consistently provide
notice to propose an evaluation within five days of receipt of the referral 2) ensure that
the Notice of Proposed School District Action (N1) to propose an evaluation or an IEP and
summarize the Team's decisions and considerations will consistently include rejected
options and the reason for the rejection, evaluation procedures, and other relevant factors
for the school district's decisions when applicable.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 24 Notice to parent regarding
proposal or refusal to initiate or change
the identification, evaluation, or
educational placement of the child or the
provision of FAPE
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Department Order of Corrective Action:
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Springfield CPR Corrective Action Plan
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Required Elements of Progress Report(s):
Submit the narrative description of the tracking system for referrals and sending the
evaluation consent form and notice to the parent within five days by September 26, 2014.
Also provide evidence of the training with special education and related services staff on
completion of the Notice of Proposed School District Action (N1) to propose an evaluation
or an IEP and summarize the Team's decisions and considerations to consistently include
rejected options and the reason for the rejection, evaluation procedures, and other
relevant factors for the school district's decisions by September 26, 2014.
Identify the person(s) responsible for the internal oversight, including the date of the
system's implementation. Submit this information by September 26, 2014.
Subsequent to the implementation of corrective actions, submit the results of an
administrative review of student records, selecting files from each school level, for
evidence that within 5 school days of receiving a referral request, a consent form is
mailed out. Also review a sample of student records from each level to determine that
the Notice of Proposed School District Action (N1) to propose an evaluation or an IEP and
summarize the Team's decisions and considerations includes rejected options and the
reason for the rejection, evaluation procedures, and other relevant factors for the school
district's decisions
Indicate the number of records reviewed at each level (preschool, elementary, middle,
high and out-of-district), the number found to be compliant, an explanation of the root
cause for any continued noncompliance and a description of additional corrective actions
taken by the district to address any identified noncompliance. Please submit this to the
Department on or before by January 14, 2014.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/26/2014
01/14/2015
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 25 Parental consent
Partially Implemented
Department CPR Findings:
Student records and staff interviews indicated that the district does not consistently
document multiple attempts using a variety of methods to secure consent from parents or
students with educational decision-making rights.
Description of Corrective Action:
During one of the district's monthly meetings with the Evaluation Team Leaders (ETL) and
special education supervisors, staff will be reminded to consistently document multiple
attempts using a variety of methods to secure consent from parents or students with
educational decision-making rights.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Post training administrative review of student records to ensure that ETLs consistently
document multiple attempts using a variety of methods to secure consent from parents or
students with educational decision-making rights.
Description of Internal Monitoring Procedures:
Twice yearly sampling of student records to ensure that ETLs consistently document
multiple attempts using a variety of methods to secure consent from parents or students
with educational decision-making rights.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 25 Parental consent
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide a narrative description of the updated procedures related to ensuring that
evaluations are conducted following the receipt of parental consent and that the attempts
and methods to obtain parental consent to the IEP are documented in the student record.
Provide evidence of staff training on these procedures, which includes but is not limited to
a training agenda, signed attendance sheets and copies of the materials presented. Please
submit this to the Department by September 26, 2014.
Identify the person(s) responsible for internal oversight, and include the date of the
system's implementation. Submit this information by September 26, 2014.
Subsequent to the implementation of corrective actions, submit the results of an
administrative review of student records for evaluation consent prior to completing
evaluations and to determine that attempts and a variety of methods to secure parental
consent to the IEP are documented in the student record. Indicate the number of records
reviewed at each level (preschool, elementary, middle, high and out-of-district), the
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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37
number found to be compliant, an explanation of the root cause for any continued
noncompliance and a description of additional corrective actions taken by the district to
address any identified noncompliance. Please submit this to the Department on or before
by January 14, 2015.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/26/2014
01/14/2015
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 26 Parent participation in meetings
Partially Implemented
Department CPR Findings:
Student records and staff interviews indicated that the district does not always implement
and document other means to ensure parent participation in the Team meeting.
Description of Corrective Action:
During one of the district's monthly meetings with the Evaluation Team Leaders (ETL) and
special education supervisors, staff will be reminded to implement and document other
means to ensure parent participation in the Team meeting.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Post training administrative review of student records to ensure that ETLs to implement
and document other means to ensure parent participation in the Team meeting.
Description of Internal Monitoring Procedures:
Twice yearly sampling of student records to ensure that ETLs implement and document
other means to ensure parent participation in the Team meeting.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 26 Parent participation in meetings
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide a narrative description of the updated procedures related to ensuring that
the attempts and methods to obtain parental participation in the IEP are documented in
the student record. Provide evidence of staff training on these procedures, which includes
but is not limited to a training agenda, signed attendance sheets and copies of the
materials presented. Please submit this to the Department by September 26, 2014.
Identify the person(s) responsible for internal oversight, and include the date of the
system's implementation. Submit this information by September 26, 2014.
Subsequent to the implementation of corrective actions, submit the results of an
administrative review of student records for documentation of attempts and a variety of
methods to secure parental participation in the IEP are documented in the student record.
Indicate the number of records reviewed at each level (preschool, elementary, middle,
high and out-of-district), the number found to be compliant, an explanation of the root
cause for any continued noncompliance and a description of additional corrective actions
taken by the district to address any identified noncompliance. Please submit this to the
Department on or before by January 14, 2015.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
39
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/26/2014
01/14/2015
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
40
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 27 Content of Team meeting notice to parents
Partially Implemented
Department CPR Findings:
Student records indicated that the Team meeting purpose is not always stated on the
Team meeting invitation notice.
Description of Corrective Action:
During one of the district's monthly meetings with the Evaluation Team Leaders (ETL) and
special education supervisors, staff will be reminded to document the Team meeting
purpose on the Team meeting invitation notice.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Post training administrative review of student records to ensure that ETLs are
documenting the Team meeting purpose on the Team meeting invitation notice.
Description of Internal Monitoring Procedures:
Twice yearly sampling of student records to ensure that ETLs are documenting the Team
meeting purpose on the Team meeting invitation notice.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 27 Content of Team meeting notice to
parents
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide a narrative description of the updated procedures related to inviting
parents/guardians to Team meetings as well as the attendance sheet so parents can see
who will participate in the Team meeting, along with evidence of staff training on
documenting the purpose of the Team meeting, which will include but not be limited to a
training agenda, attendance sheet and copies of the materials presented. Please submit
this to the Department on or before by September 26, 2014.
Identify the person(s) responsible for the oversight, and include the date of the system's
implementation. Submit this information by September 26, 2014.
Subsequent to the implementation of corrective actions, submit the results of an
administrative review of student records for Team meeting invitation (N3). Indicate the
number of records reviewed at each level, the number found to be compliant, an
explanation of the root cause for any continued noncompliance and a description of
additional corrective actions taken by the district to address any identified noncompliance.
Please submit this to the Department on or before by January 14, 2015.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/26/2014
01/14/2015
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Springfield CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 29 Communications are in English and primary language of
Partially Implemented
home
Department CPR Findings:
Student records and interviews indicated that not all special education documents are
translated in parents' primary languages, particularly for parents of low incidence
languages. Record review and interviews also indicated that the district does not keep
written documentation when oral interpretation or translations are provided.
Description of Corrective Action:
During one of the district's monthly meetings with the Evaluation Team Leaders (ETL) and
special education supervisors, staff will be reminded to utilize the District-wide
Coordinator of Translations/Interpreters located at Central Office in order to have special
education documents translated into the parents' primary language including low
incidence languages. Additionally, staff will be reminded to document in an N1 when an
oral interpretation or translation is provided.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Post training administrative review of student records to ensure that ETLs are utilizing the
District-wide Coordinator of Translations/Interpreters located at Central Office in order to
have special education documents translated into the parents' primary language including
low incidence languages and that ETLs are documenting with an N1 when an oral
interpretation or translation is provided.
Description of Internal Monitoring Procedures:
Twice yearly sampling of student records to ensure that ETLs are utilizing the District-wide
Coordinator of Translations/Interpreters located at Central Office in order to have special
education documents translated into the parents' primary language including low
incidence languages and that ETLs are documenting with an N1 when an oral
interpretation or translation is provided.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 29 Communications are in English and
primary language of home
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
For student records identified by the Department, submit evidence that each parent
received copies of important documents were translated into the primary language of the
home and that an interpreter was present at the IEP Team meeting by September 26,
2014. Please
The district will provide a narrative description of the updated procedures related to
documenting translation and interpretation along with evidence of staff training on these
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
43
procedures, which will include but not be limited to a training agenda, attendance sheet
and copies of the materials presented. Please submit this to the Department on or before
by September 26, 2014.
Submit the description of the internal tracking system to ensure that parents who need
translations are tracked and identify the person(s) responsible for the oversight, including
the date of the system's implementation. Submit this information by September 26, 2014.
Submit the results of an administrative review of 20 student records for translation and
documentation of oral translations. Indicate the number of records reviewed at each level,
the number found to be compliant, an explanation of the root cause for any continued
noncompliance and a description of additional corrective actions taken by the district to
address any identified noncompliance. Please submit this to the Department on or before
by January 14, 2015.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/26/2014
01/14/2015
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
44
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 32 Parent advisory council for special education
Partially Implemented
Department CPR Findings:
Document review and interviews indicated that the Parent Advisory Committee has not
participated in the planning, development and evaluation of the district's special education
programs.
Description of Corrective Action:
At least once per year the special education director will meet with the Parent Advisory
Committee to insure their participation in the planning, development and evaluation of the
district's special education programs.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Meeting attendance sign-in sheet and copy of agenda.
Description of Internal Monitoring Procedures:
Post-meeting follow-up telephone or email conversation with the Parent Advisory
Committee Chairperson.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 32 Parent advisory council for special
education
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a narrative description to update the participation of the PAC in the evaluation of
special education programs and services that includes a summary of the parent input and
any changes made to programs or services as a result of parent input by January 14,
2014.
Progress Report Due Date(s):
01/14/2015
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 37 Procedures for approved and unapproved out-of-district
Partially Implemented
placements
Department CPR Findings:
Student records indicated that documentation of monitoring for the provision of services
for students placed in out-of-district programs is not maintained in student records.
Description of Corrective Action:
During one of the district's monthly meetings with the Evaluation Team Leaders (ETL) and
special education supervisors, staff will be reminded to maintain the out of district
monitoring forms for the provision of services for students placed in out-of-district
programs in student records.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Post training administrative review of student records to ensure that ETLs maintain the
out of district monitoring forms for the provision of services for students placed in out-ofdistrict programs in student records.
Description of Internal Monitoring Procedures:
Twice yearly sampling of student records to ensure that ETLs maintain the out of district
monitoring forms for the provision of services for students placed in out-of-district
programs in student records.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 37 Procedures for approved and
unapproved out-of-district placements
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
For student records identified by the Department, submit evidence of written monitoring
activities in the out of district placement by January 14, 2015.
The district will provide a narrative description of the procedures to document monitoring
for out-of-district students that is completed at least annually. Train special education
staff on these updated procedures. Provide evidence of training that includes signed
attendance sheets, handouts and a sample of the tracking system by September 26,
2014.
Identify the person(s) responsible for the oversight, and include the date of the system's
implementation. Submit this information by September 26, 2014.
Subsequent to the implementation of corrective actions, submit the results of an
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
46
administrative review of out-of-district student records. Indicate the number of records
reviewed, the number found to be compliant, an explanation of the root cause for any
continued noncompliance and a description of additional corrective actions taken by the
district to address any identified noncompliance. Please submit this to the Department by
January 14, 2015.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/26/2014
01/14/2015
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Springfield CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 40 Instructional grouping requirements for students aged five Partially Implemented
and older
Department CPR Findings:
Document review and staff interviews indicated that instructional grouping requirements
were not met in the following schools and groups:
School &
Section Period &
Block Subject Students Teacher Aides Central High School
SLS 20 C Block ELA 11 11
1 0 SLS 20 G period US History I 13 1 1 SLS 20 A Period Algebra I 16 1 1 SR 2-50
Read 180 15 1 1 SLS D Period Read Write 13 1 0 SLS F Period Spanish I 12 1 0 SS B
Period Intro Physics 14 1 1 SS D Period Chemistry 14 1 1 SS E Period Physics 14 1 1
SS 40 A Period Algebra 13 1 0
SS 40 C Block World History 15 1 0 LS 40 Math 12
13 1 1 SLS 20 D Period Math App 13 1 1 SLS 20 G Period Algebra I 14 1 1 High School
of Science and Technology
Advanced Algebra 15 1 0
SS 40 Room 428
Algebra I (2) 15 1 1 SS 40 Room 428 Algebra I (9) 14 1 1 SS 40 Room 322 Math App
(1) 18 1 1 SS 40 Room 310 Biology (9) 9 1 0 SS 40 Room 310 Biology (4) 14 1 1 SS 40
Room 310 Chemistry (1) 15 1 1 SS 40 Room 429 English 9 (5) 11 1 0 Ss 40 Room 425
English 9 (8) 9 1 0 Room 123 Advisory 11 17 1 0 SS 40 Room 406 Geometry (1) 13 1
1 SS 40 Room 425 US History I (2) 16 1 0 SS 40 Room 423 US History I (3) 11 1 0 SS
40 Room 423 US History II (1) 19 1 1 SS 40 Room 423 World History (2) 14 1 1 SS 40
Room 423 World History (1) 16 1 1 SS 40 Room 310 Physics (1) 13 1 1 Putnam
Vocational High School
SEBS 20 Periods A-G 15 1 2
SS 7-8 B Chemistry 13 1 1
Pottenger
SS 28 Read Write 13 1 1 SS 20 ELA 9 1 0 Grade 8 ELA 15 1 1 Rebecca
Johnson
Grade 5 14 1 1 SS 20 Period 3 Math 10 1 0 SEBS Period 3 Explore 20 1 6
SEBS Period 5 Explore 20 1 6 SS 40 2 nd Period 13 1 1 SS 40 1st Period 13 1 1 SS 20
Block 5 7th grade 12 1 0 SS 40 Block 2, 3, 5 & 6 grade 8 10 1 0 Grade 7-8 Math 16
1 0 Grade 7-8 Science 16 1 0 Grade 7-8 Social Studies 16 1 0 Grade 8 10 1 0 Block
5 Grade 7 12 1 0 Duggan Middle School
SS 40 ELA 16 1 1 Beal Elementary
SS
20 Grades
3-4 9 1 0 Grades
6-8 13 1 1 Springfield Public Day High School
SS 40 Math 16 1 1 SS 40 Science
16 1 1 Springfield High School
A day Period 1 ELA 19 1 1 A day Period 2 ELA 13 1 1
Description of Corrective Action:
During one of the district's monthly meetings with the Evaluation Team Leaders (ETL) and
special education supervisors, staff will be reminded to complete an instructional
grouping/age span worksheet of all applicable special education classrooms no later than
the end of October for each academic year in order to identify any non-compliant
instructional classroom groupings or age-span.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Review/analysis of instructional grouping/age-span worksheets to identify and correct any
non-compliant instructional classroom groupings or age-spans.
Description of Internal Monitoring Procedures:
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
48
Staff members will complete a random annual sampling of instructional classrooms using
the instructional grouping/age-span worksheet to ensure compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 40 Instructional grouping
requirements for students aged five and
older
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a narrative description of the updated procedures related to
instructional groupings for children over 5 years of age in classes for all IEP students,
along with evidence of staff training, including Principals, on these procedures, which will
include but not be limited to a training agenda, attendance sheet and copies of the
materials presented. Please submit this to the Department on or before by September 26,
2014.
Submit the description of the internal tracking system to ensure compliant class size and
identify the person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by September 26, 2014.
Submit the results of an administrative review of instructional groupings for all levels
(elementary, middle and secondary). Indicate the number of groups reviewed at each
level, the number found to be compliant, an explanation of the root cause for any
continued noncompliance and a description of additional corrective actions taken by the
district to address any identified noncompliance. Please submit this to the Department on
or before by January 14, 2015.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/26/2014
01/14/2015
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
49
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 41 Age span requirements
Partially Implemented
Department CPR Findings:
Document review indicated that the following instructional groupings contained students
whose ages exceeded 48 months: 1) High School of Science and Technology's intensive
support services Block 1; 2) Putnam Vocational Technical School's 9th grade English; 3)
the Rebecca Johnson program for the Grades 1-5 class; and 4) Springfield Public Day
Elementary School's LINKS K-4. Instructional grouping data were not provided for Central
High School's SEBS Program in room 109 and the third period for intensive support
services.
Description of Corrective Action:
During one of the district's monthly meetings with the Evaluation Team Leaders (ETL) and
special education supervisors, staff will be reminded to complete an instructional
grouping/age-span worksheet of all applicable special education classrooms no later than
the end of October for each academic year in order to identify any non-compliant
instructional groupings or age spans.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Review/analysis of instructional grouping/age-span worksheets to identify and correct any
non-compliant instructional groupings or age-spans.
Description of Internal Monitoring Procedures:
Staff will conduct an annual random sampling of special education classrooms using a
classroom grouping/age-span worksheet in order to ensure compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 41 Age span requirements
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a narrative description of the updated procedures related to age
span along with evidence of Principal and staff training on these procedures, which will
include but not be limited to a training agenda, attendance sheet and copies of the
materials presented. Please submit this to the Department on or before by September 26,
2014.
Submit the description of the internal tracking system to ensure appropriate age span and
identify the person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by September 26, 2014.
Submit the results of an administrative review of special education classes or groups for
age span. Indicate the number of groups reviewed at each level, the number found to be
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
50
compliant, an explanation of the root cause for any continued noncompliance and a
description of additional corrective actions taken by the district to address any identified
noncompliance. Please submit this to the Department on or before by January 14, 2015.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/26/2014
01/14/2015
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Springfield CPR Corrective Action Plan
51
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 43 Behavioral interventions
Partially Implemented
Department CPR Findings:
Student records indicated that the district does not consistently consider positive
behavioral interventions or the need for a functional behavioral assessment for students
whose behavior repeatedly impedes learning.
Description of Corrective Action:
During one of the district's monthly meetings with the Evaluation Team Leaders (ETL),
school psychologists, and special education supervisors, staff will be reminded to
consistently consider positive behavioral interventions or the need for a functional
behavioral assessment for students whose behavior repeatedly impedes learning.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Post training administrative review of student records to ensure that staff members are
consistently considering positive behavioral interventions or the need for a functional
behavioral assessment for students whose behavior repeatedly impedes learning.
Description of Internal Monitoring Procedures:
Twice yearly sampling of student records to ensure that staff members are consistently
considering positive behavioral interventions or the need for a functional behavioral
assessment for students whose behavior repeatedly impedes learning.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 43 Behavioral interventions
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a narrative description of the root cause analysis conducted on
the provision of positive behavioral intervention plans and the use of functional behavioral
assessments and train special education staff and assistant principals on these updated
procedures. Provide the root cause analysis description and evidence of training that
includes signed attendance sheets, handouts and a sample of the tracking system by
September 26, 2014.
Identify the person(s) responsible for the oversight, and include the date of the system's
implementation. Submit this information by September 26, 2014.
Subsequent to the implementation of corrective actions, submit the results of an
administrative review of student records for positive behavioral intervention plans and use
of functional behavioral assessments. Indicate the number of records reviewed at each
level (preschool, elementary, middle, high and out-of-district), the number found to be
compliant, an explanation of the root cause for any continued noncompliance and a
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description of additional corrective actions taken by the district to address any identified
noncompliance. Please submit this to the Department by January 14, 2015.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/26/2014
01/14/2015
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 45 Procedures for suspension up to 10 days and after 10
Partially Implemented
days: General requirements
Department CPR Findings:
Student records and staff interviews indicated that the district does not consistently
provide due process and additional procedural safeguards for students with disabilities
prior to any suspension beyond 10 consecutive days or more than 10 cumulative days.
Description of Corrective Action:
During one of the district's monthly meetings with the Evaluation Team Leaders (ETL) and
special education supervisors, staff will be reminded to consistently provide due process
and additional procedural safeguards for students with disabilities prior to any suspension
beyond 10 consecutive days or more than 10 cumulative days.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Post training administrative review of student records to ensure that staff members
consistently provide due process and additional procedural safeguards for students with
disabilities prior to any suspension beyond 10 consecutive days or more than 10
cumulative days.
Description of Internal Monitoring Procedures:
Twice yearly sampling of student records to ensure that staff members consistently
provide due process and additional procedural safeguards for students with disabilities
prior to any suspension beyond 10 consecutive days or more than 10 cumulative days.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 45 Procedures for suspension up to
10 days and after 10 days: General
requirements
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a narrative description of the root cause analysis conducted on
the provision of due process for students with disabilities suspended 10 or more days
from a sample of 2012-13 records. Provide evidence of training for Principals and
special education staff on these updated procedures that includes signed attendance
sheets, handouts and a sample of the tracking system by September 26, 2014.
Submit the description of the internal tracking system to ensure that students suspended
10 days receive all due process rights and identify the person(s) responsible for the
oversight, including the date of the system's implementation. Submit this information by
September 26, 2014.
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Subsequent to the implementation of corrective actions, submit the results of an
administrative review of student records for students who have been suspended 10 days
or more. Indicate the number of records reviewed at each level (elementary, middle, high
and out-of-district), the number found to be compliant, an explanation of the root cause
for any continued noncompliance and a description of additional corrective actions taken
by the district to address any identified noncompliance. Please submit this to the
Department by January 14, 2015.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/26/2014
01/14/2015
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 46 Procedures for suspension of students with disabilities
Partially Implemented
when suspensions exceed 10 consecutive school days or a
pattern has developed for suspensions exceeding 10 cumulative
days; responsibilities of the Team; responsibilities of the district
Department CPR Findings:
Student records and staff interviews indicated that suspensions are not always consistent
with district policies. The review of student records also indicated that parents are not
always provided with notice of procedural safeguards during the suspension process, and
students are not consistently provided with consented-to IEP services or access to the
general education curriculum. In addition, student records indicated that following
multiple manifestation determinations for individual students, the district does not
consider functional behavioral assessments or behavioral interventions, services or
modifications to address the behavior so that it does not re-occur.
Description of Corrective Action:
During one of the district's monthly meetings with the Evaluation Team Leaders (ETL) and
special education supervisors, staff will be reminded to ensure that 1) suspensions are
always consistent with district policies 2) parents are always provided with notice of
procedural safeguards during the suspension process 3) students are provided with
consented-to IEP services or access to the general education curriculum beyond the 10th
day of suspension 4) following multiple manifestation determinations for individual
students, consider functional behavioral assessments or behavioral interventions, services
or modifications to address the behavior so that it does not re-occur.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Post training administrative review of student records to ensure 1) suspensions are
always consistent with district policies 2) parents are always provided with notice of
procedural safeguards during the suspension process 3) students are provided with
consented-to IEP services or access to the general education curriculum beyond the 10th
day of suspension 4) following multiple manifestation determinations for individual
students, consider functional behavioral assessments or behavioral interventions, services
or modifications to address the behavior so that it does not re-occur.
Description of Internal Monitoring Procedures:
Twice yearly sampling of student records to ensure that 1) suspensions are always
consistent with district policies 2) parents are always provided with notice of procedural
safeguards during the suspension process 3) students are provided with consented-to IEP
services or access to the general education curriculum beyond the 10th day of suspension
4) following multiple manifestation determinations for individual students, consider
functional behavioral assessments or behavioral interventions, services or modifications to
address the behavior so that it does not re-occur.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 46 Procedures for suspension of
students with disabilities when
suspensions exceed 10 consecutive
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
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school days or a pattern has developed
for suspensions exceeding 10 cumulative
days; responsibilities of the Team;
responsibilities of the district
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
For student records identified by the Department, submit evidence of appropriate
evaluations and IEP Team considerations, including Functional Behavioral Assessments,
designed to create positive behavioral supports by September 26, 2014.
The district will provide a narrative description of the root cause analysis conducted on
the suspension and manifestation determination processes from a sample of 2012-13
records. Train special education staff and Principals on updated procedures based on the
root cause analysis. Provide the root cause analysis description and evidence of training
that includes signed attendance sheets, handouts and a sample of the tracking system by
September 26, 2014.
Identify the person(s) responsible for the oversight, and include the date of the system's
implementation. Submit this information by September 26, 2014.
Subsequent to the implementation of corrective actions, submit the results of an
administrative review of student records for suspensions, manifestation determination and
provision of IEP services as well as access to general education curriculum. Indicate the
number of records reviewed at each level (preschool, elementary, middle, high and outof-district), the number found to be compliant, an explanation of the root cause for any
continued noncompliance and a description of additional corrective actions taken by the
district to address any identified noncompliance. Please submit this to the Department by
January 14, 2015.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/26/2014
01/14/2015
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 48 FAPE (Free, appropriate, public education): Equal
Partially Implemented
opportunity to participate in educational, nonacademic,
extracurricular and ancillary programs, as well as participation in
regular education
Department CPR Findings:
Staff interviews and observations indicated that the students in alternative programs
(Ballet Middle School, Springfield High School, Springfield Public Day Middle School and
Springfield Public Day High School) do not have equal opportunity to participate in
vocational, nonacademic and extracurricular programs.
Description of Corrective Action:
The district ensures that students enrolled in alternative school programs have equal
opportunity to participate in vocational, non-academic, and extracurricular programs
through their sending school.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2013
Evidence of Completion of the Corrective Action:
Review of student schedules to ensure the equal opportunity to participate in applicable
vocational, non-academic, and extracurricular opportunities offered at their sending
school.
Description of Internal Monitoring Procedures:
Twice yearly sampling of student schedules to ensure they are being afforded the equal
opportunity to participate in applicable vocational, non-academic, and extracurricular
opportunities offered at their sending school.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 48 FAPE (Free, appropriate, public
education): Equal opportunity to
participate in educational, nonacademic,
extracurricular and ancillary programs,
as well as participation in regular
education
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a narrative description of the updated procedures related to
providing equal opportunities for students to participate in vocational, non-academic and
extracurricular programs at Ballet Middle School, Springfield High School, Springfield
Public Day Middle School and Springfield Public Day High School. Provide an agenda,
signed attendance sheets and copies of the materials presented. Please submit this to the
Department by September 26, 2014.
Subsequent to all corrective actions, submit the results of an administrative review of
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student records from Ballet Middle School, Springfield High School, Springfield Public Day
Middle School and Springfield Public Day High School. Indicate the number of records
reviewed, the number found to be compliant, an explanation of the root cause for any
continued noncompliance and a description of additional corrective actions taken by the
district to address any identified noncompliance. Please submit this to the Department on
or before by January 14, 2015.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/26/2014
01/14/2015
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 51 Appropriate special education teacher licensure
Partially Implemented
Department CPR Findings:
Documentation indicated that the district employs thirty six special education teachers
who do not have current licensure or approved waivers.
Description of Corrective Action:
The district ensures that it will employ teachers who either have current licensure or
approved waivers.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Administrative review of teacher licensure status to ensure current teachers have
licensure or approved waivers.
Description of Internal Monitoring Procedures:
Twice yearly sampling of teacher licensure to ensure current teachers have licensure or
approved waivers.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 51 Appropriate special education
teacher licensure
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a narrative description of the process to ensure new hires have current licensure
or an approved waiver and a description of how the tracking system is updated for current
staff, including notifications for staff who are due for renewal by September 26, 2014.
Submit the information for the 36 special education staff who did not have current
licensure, approved waivers or notice of non-renewal for their teaching positions by
September 26, 2014.
Progress Report Due Date(s):
09/26/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 52 Appropriate certifications/licenses or other credentials -Partially Implemented
related service providers
Department CPR Findings:
Document review indicated that the district employs two related service staff who do not
have current licensure.
Description of Corrective Action:
The district ensures it will employ related service providers that have current licensure.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Administrative review of related service provider licensure status to ensure current related
service providers have licensure.
Description of Internal Monitoring Procedures:
Twice yearly sampling of related service provider licensure to ensure current providers
have licensure.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 52 Appropriate certifications/licenses
or other credentials -- related service
providers
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a narrative description of the process to ensure that all new hires have current
licensure, along with a description of how the tracking system is updated for current staff,
including notifications for staff who are due for renewal by September 26, 2014.
Submit the information for the two related service staff who did not have current licensure
or notice of non-renewal for the positions by September 26, 2014.
Progress Report Due Date(s):
09/26/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 54 Professional development
Partially Implemented
Department CPR Findings:
Document review and staff interviews indicated that the district does not provide
professional development to all staff on the mandated special education topics, including
state and federal special education requirements, local policies and procedures for special
education implementation, and methods of collaboration to accommodate diverse learning
styles in the general education environment. Document review also indicated that
transportation providers do receive professional development annually; however, the
specific needs of a particular student are not addressed in the professional development.
Description of Corrective Action:
Beginning in August 2014, the district will begin to provide on-line professional
development to staff on the mandated special education topics, including state and
federal special education requirements, local policies and procedures for special education
implementation, and methods of collaboration to accommodate diverse learning styles in
the general education environment. Additionally, specific student information will be
provided to transportation providers as part of their annual professional development.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Database reports detailing the completion of mandated special education on-line training;
provision of specific student information to transportation providers by special education
department.
Description of Internal Monitoring Procedures:
On-going monitoring of database reports to ensure the completion by staff of mandated
special education on-line training; on-going provision of student information to
transportation providers by special education department.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 54 Professional development
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit evidence of 2014-15 training for transportation providers, before they begin
transporting any special education student receiving special transportation, on his or her
needs and appropriate methods of meeting those needs; for any such student it also
provides written information on the nature of any needs or problems that may cause
difficulties. Please provide the training agenda, signed attendance sheets and materials
presented by September 26, 2014.
Provide evidence of training for all staff (general educators, related service providers and
special education teachers) on special education laws, regulations and local policies and
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procedures that includes the training agenda, signed attendance sheets and the materials
for training by September 26, 2014.
Progress Report Due Date(s):
09/26/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 55 Special education facilities and classrooms
Partially Implemented
Department CPR Findings:
Facilities observations indicated the following issues at the elementary level. Boland
Elementary School has a sign identifying the speech therapy room and a cluster of special
education classrooms in rooms D 102, CD 107, D 114 AND D 1115. At Bowles
Elementary School, speech services are delivered in an open alcove at the end of a
hallway and shared space is used for occupational therapy and physical therapy
concurrently. Glickman Elementary School has clustered special education classrooms in
rooms 17, 18, 19 and 20 with two more special education classrooms at the end of the
corridor in rooms 25 and 26. At Harris Elementary School, occupational therapy is
delivered in the entrance hall behind a screen. Rebecca Johnson Elementary School's
development classrooms are clustered at the end of the hall in rooms 130 and 131. The
classroom for students with developmental disabilities in grades 4 and 5 is located next to
a preschool classroom.
Observations indicated the following issues at the middle schools. Van Sickle Middle
School has clustered special education classrooms in 023 and 027 on the lower floor. On
the first floor, the life skills classes are clustered in rooms 113, 112 and 108. On the
second floor, the Social Emotional Behavioral Supports program (SEBS) rooms are
clustered in rooms 262 and 263. At Duggan Middle School, special education classrooms
are clustered in rooms 107, 108, 110, 112 and 113. The speech therapy room on the first
floor is labeled as such.
The following issues were identified by facilities review at the high schools. High School of
Science and Technology's research-based peer to peer support program for students with
autism (LINKS) is labeled with an autism poster. At Central High School, the following
classrooms are not large enough for the number of students and adults: the LINKS
program in room 123 has nine students and three adults; the Developmental Program in
room 126 has seven students in wheelchairs and two additional students with five adults;
the SEBS program rooms are overcrowded as additional students use rooms 111 and 109
as a safe space or cooling-off drop-in center. The Springfield Public Day High School has
a time out room in the basement and only stairs to the second floor. In addition, the
entire facility is not fully accessible.
Description of Corrective Action:
During one of the district's meetings with school principals and Chief Schools Officers, the
district will remind staff to provide facilities and classrooms for eligible students that
maximize the inclusion of such students into the life of the school; provide accessibility in
order to implement fully each child’s IEP; are equal in all physical respects to the average
standards of general education facilities and classrooms; are given the same priority as
general education programs in the allocation of instructional and other space in public
schools in order to minimize the separation or stigmatization of eligible students; and are
not identified by signs or other means that stigmatize such students.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
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Evidence of Completion of the Corrective Action:
Post-training observations of school facilities and classrooms by principals and Chief
Schools Officers to ensure that facilities and classrooms for eligible students maximize the
inclusion of such students into the life of the school; provide accessibility in order to
implement fully each child’s IEP; are equal in all physical respects to the average
standards of general education facilities and classrooms; are given the same priority as
general education programs in the allocation of instructional and other space in public
schools in order to minimize the separation or stigmatization of eligible students; and are
not identified by signs or other means that stigmatize such students.
Description of Internal Monitoring Procedures:
Twice yearly observations of random facilities and classrooms by special education
supervisors to ensure that facilities and classrooms for eligible students maximize the
inclusion of such students into the life of the school; provide accessibility in order to
implement fully each child’s IEP; are equal in all physical respects to the average
standards of general education facilities and classrooms; are given the same priority as
general education programs in the allocation of instructional and other space in public
schools in order to minimize the separation or stigmatization of eligible students; and are
not identified by signs or other means that stigmatize such students.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 55 Special education facilities and
classrooms
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide floor plans for PecBoland, Bowles, Glickman, Harris, Rebecca Johnson, Van Sickle,
Duggan, High School of Science and Technology, Central High School and Springfield
Public Day schools and indicate the former and current locations of services that were
found non-compliant by September 26, 2014. The Department will conduct an on-site to
verify the location of services at each school by January 14, 2015.
Progress Report Due Date(s):
09/26/2014
01/14/2015
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 3 Access to a full range of education programs
Partially Implemented
Department CPR Findings:
Document review and staff interviews indicated that although the district's school
committee approved a new nondiscrimination statement that included gender identity,
evidence to support the dissemination of policies and training for staff was not provided.
Description of Corrective Action:
The district will complete its dissemination of its non-discrimination statement to staff via
email and follow-up training will be subsequently provided to building staff via staff
meetings at each building in the fall of 2014.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Copy of email to all staff regarding the new non-discrimination statement and copy of
emails from principals assuring that training will occur to staff at each building in the fall
of 2014.
Description of Internal Monitoring Procedures:
As new district policies are updated, the compliance officer will ensure that they are
subsequently disseminated to all staff and ensure subsequent training will occur via
building staff meetings held by principals.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 3 Access to a full range of education
programs
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of dissemination and training for staff on the updated nondiscrimination
statement with the added category of gender identity including a training agenda,
attendance sheet and copies of the materials by September 26, 2014.
Progress Report Due Date(s):
09/26/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7 Information to be translated into languages other than
Partially Implemented
English
Department CPR Findings:
Student records and staff interviews indicated that the district does not have a system to
document oral interpretation to assist parents/guardians with limited English skills,
including low incidence languages.
Description of Corrective Action:
The district has created the position of a district-wide coordinator of
translations/interpretations. This coordinator has since developed a system to document
oral interpretation to assist parents/guardians with limited English skills, including low
incidence languages. Additionally, the district is subscribing to a agency that provides ondemand oral translations in over 150 languages.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
The district will provide the department with the coordinator's resume, district-wide policy
on written and oral translations/interpretations, request forms, and information on its ondemand service.
Description of Internal Monitoring Procedures:
On-going provision of district-wide oral and written translations/interpretations.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 7 Information to be translated into
languages other than English
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Develop a system to document oral interpretation for any parent/guardian or student that
requests or requires translation or interpretation of important documents. Also provide
evidence of staff training on the procedures for oral translations, which will include but not
be limited to a training agenda, signed attendance sheets and copies of the materials
presented. Please submit this to the Department on or before by September 26, 2014.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by September 26, 2014.
Submit the results of an administrative review of documented oral translations for parents
whose home language survey indicates a need for translation. This review can include
special education, ELE, or documents from student cumulative files. Indicate the number
of files reviewed at each level, the number found to be compliant, an explanation of the
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root cause for any continued noncompliance and a description of additional corrective
actions taken by the district to address any identified noncompliance. Please submit this
to the Department on or before by January 14, 2015.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/26/2014
01/14/2015
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7B Structured learning time
Partially Implemented
Department CPR Findings:
Staff interviews and observation indicated that students in the Life Skills class at the High
School of Science and Technology leave 20 minutes earlier than non-disabled peers each
day because of school transportation scheduling, thereby decreasing the total required
hours of structured learning time available to these students.
Document review also indicated that the Liberty Preparatory Academy does not provide
990 hours of structured learning time.
Description of Corrective Action:
The district will meet with its transportation department to ensure that no students, nondisabled or disabled, will be dismissed prior to the end of their regularly scheduled day
due to transportation scheduling. The district will meet with the principal of Liberty
Preparatory Academy to ensure it provides students with the requisite 990 hours of
structured learning time.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Post-meeting administrative review of bus schedules to ensure that no students, nondisabled or disabled, will be dismissed prior to the end of their regularly scheduled day
due to transportation scheduling. Post-meeting administrative review/calculation of
Liberty Preparatory Academy’s schedule to ensure it provides students with the requisite
990 hours of structured learning time.
Description of Internal Monitoring Procedures:
Yearly random review of bus schedules by an administrator to ensure that no students,
non-disabled or disabled, will be dismissed prior to the end of their regularly scheduled
day due to transportation scheduling. Yearly review/calculation of Liberty Preparatory
Academy’s schedule to ensure it provides students with the requisite 990 hours of
structured learning time.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 7B Structured learning time
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a statement of assurance from the Superintendent and the Principals of High
School of Science and Technology and Liberty Preparatory Academy along with new
Structured Learning Time worksheets to ensure all students benefit from 990 hours of
instruction by September 26, 2014.
Progress Report Due Date(s):
09/26/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7C Early release of high school seniors
Partially Implemented
Department CPR Findings:
Document review indicated that the district schedules the early release of high school
seniors more than 12 days before the regular scheduled closing date of the district's high
schools.
Description of Corrective Action:
The district will ensure that is does not release high school seniors more than 12 days
before the regular scheduled closing date of the district's high schools.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Submission of 2014-2015 School Calendar that indicates the regular scheduled closing
date of the district's school and the earliest release date of high school seniors.
Description of Internal Monitoring Procedures:
Yearly review of district School Calendar to ensure that high school seniors are not
released more than 12 days before the regular scheduled closing date of the district's high
schools.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 7C Early release of high school
seniors
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit the 2014-15 calendar for all high schools that indicates the last day for seniors is
no more than 12 days earlier than the end of the school year by September 26, 2014.
Progress Report Due Date(s):
09/26/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 8 Accessibility of extracurricular activities
Partially Implemented
Department CPR Findings:
Document review and staff interviews indicated that although the district's school
committee approved a new nondiscrimination statement that included gender identity,
evidence to support the dissemination of policies and training for staff was not provided.
Description of Corrective Action:
The district will complete its dissemination of its non-discrimination statement to staff via
email and follow-up training will be subsequently provided to building staff via staff
meetings at each building in the fall of 2014.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Copy of email to all staff regarding the new non-discrimination statement and copy of
emails from principals assuring that training will occur to staff at each building in the fall
of 2014.
Description of Internal Monitoring Procedures:
As new district policies are updated, the compliance officer will ensure that they are
subsequently disseminated to all staff and ensure subsequent training will occur via
building staff meetings held by principals.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 8 Accessibility of extracurricular
activities
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of dissemination and training for staff on the updated nondiscrimination
statement with the added category of gender identity including a training agenda,
attendance sheet and copies of the materials by September 26, 2014.
Progress Report Due Date(s):
09/26/2014
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Springfield CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 9 Hiring and employment practices of prospective employers
Partially Implemented
of students
Department CPR Findings:
Document review and staff interviews indicated that although the district's school
committee approved a new nondiscrimination statement that included gender identity,
evidence to support the dissemination of policies and training for staff was not provided.
Description of Corrective Action:
The district will complete its dissemination of its non-discrimination statement to staff via
email and follow-up training will be subsequently provided to building staff via staff
meetings at each building in the fall of 2014.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Copy of email to all staff regarding the new non-discrimination statement and copy of
emails from principals assuring that training will occur to staff at each building in the fall
of 2014.
Description of Internal Monitoring Procedures:
As new district policies are updated, the compliance officer will ensure that they are
subsequently disseminated to all staff and ensure subsequent training will occur via
building staff meetings held by principals.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 9 Hiring and employment practices of
prospective employers of students
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of dissemination and training for staff on the updated nondiscrimination
statement with the added category of gender identity for documents signed by employers
recruiting at the high school, including a training agenda, signed attendance sheets and
copies of the materials by September 26, 2014.
Progress Report Due Date(s):
09/26/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10A Student handbooks and codes of conduct
Partially Implemented
Department CPR Findings:
Document review indicated that the code of conduct contained outdated citations for laws
and regulations. The code of conduct's section on disciplining students with special needs
does not include students on Section 504 Plans. The required references to M.G.L. c. 76,
s. 5 and gender identity in the nondiscrimination statement are missing from the code of
conduct. A review of documents also found a lack of consistency between the school
handbooks and the faculty handbook for inclusion of gender identity as a protected
category for nondiscrimination.
Description of Corrective Action:
The district’s Code of Conduct is currently under revision. When completed it will have
accurate citations for laws and regulations and include a section on disciplining students
with special needs that is specific for students on Section 504 Plans. Additionally, the
Code of Conduct will contain the required references to M.G.L. c. 76, s. 5 and gender
identity in the nondiscrimination statement. Finally, all school handbooks, including the
faculty handbook, will include gender identity as a protected category for nondiscrimination.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Administrative review of newly revised/updated Code of Conduct and newly
revised/updated school handbooks including the faculty handbook to ensure compliance.
Description of Internal Monitoring Procedures:
Yearly administrative review to ensure on-going compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 10A Student handbooks and codes of
conduct
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide pages from all HS handbooks & district code of conduct or upload entire
documents to demonstrate the inclusion of updated citations for laws and regulations,
addressing the discipline procedures for students on Section 504 Plans, and referencing
M. G. L. c. 76, s. 5 and gender identity in the nondiscrimination statement by September
26, 2014.
Progress Report Due Date(s):
09/26/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 11A Designation of coordinator(s); grievance procedures
Partially Implemented
Department CPR Findings:
Document review and staff interviews indicated that the Title IX and Section 504
coordinators are not identified in the parent, student or faculty handbooks. The
handbooks also do not include grievance procedures for students and for employees
alleging discrimination based on sex or disability.
Description of Corrective Action:
The Title IX and Section 504 Coordinators will be identified in the parent, student, and
faculty handbooks going forward. These handbooks will also include grievance procedures
for students and employees when allegations are made regarding discrimination based on
sex or disability.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Administrative review to ensure the parent, student, and faculty handbooks include both
Title IX and Section 504 Coordinators along with grievance procedures for students and
employees when allegations are made regarding discrimination based on sex or disability.
Description of Internal Monitoring Procedures:
Yearly administrative review to ensure the parent, student, and faculty handbooks include
both Title IX and Section 504 Coordinators along with grievance procedures for students
and employees when allegations are made regarding discrimination based on sex or
disability.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 11A Designation of coordinator(s);
grievance procedures
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a copy of the grievance procedures that include discrimination based on sex or
disability and evidence of training for administrative staff including the training agenda,
signed attendance sheets and materials presented by September 26, 2014.
Progress Report Due Date(s):
09/26/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 12A Annual and continuous notification concerning
Partially Implemented
nondiscrimination and coordinators
Department CPR Findings:
Document review and staff interviews indicated that although the district's school
committee approved a new nondiscrimination statement that included gender identity,
evidence to support the dissemination of policies and training for staff was not provided.
Description of Corrective Action:
The district will complete its dissemination of its non-discrimination statement to staff via
email and follow-up training will be subsequently provided to building staff via staff
meetings at each building in the fall of 2014.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Copy of email to all staff regarding the new non-discrimination statement and copy of
emails from principals assuring that training will occur to staff at each building in the fall
of 2014.
Description of Internal Monitoring Procedures:
As new district policies are updated, the compliance officer will ensure that they are
subsequently disseminated to all staff and ensure subsequent training will occur via
building staff meetings held by principals.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 12A Annual and continuous
notification concerning nondiscrimination
and coordinators
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of dissemination and training for staff on the updated nondiscrimination
statement with the added category of gender identity including a training agenda,
attendance sheet and copies of the materials by September 26, 2014.
Progress Report Due Date(s):
09/26/2014
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Springfield CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 14 Counseling and counseling materials free from bias and
Partially Implemented
stereotypes
Department CPR Findings:
Document review and staff interviews indicated that although the district's school
committee approved a new nondiscrimination statement that included gender identity,
evidence to support the dissemination of policies and training for staff was not provided.
Description of Corrective Action:
The district will complete its dissemination of its non-discrimination statement to staff via
email and follow-up training will be subsequently provided to building staff via staff
meetings at each building in the fall of 2014.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Copy of email to all staff regarding the new non-discrimination statement and copy of
emails from principals assuring that training will occur to staff at each building in the fall
of 2014.
Description of Internal Monitoring Procedures:
As new district policies are updated, the compliance officer will ensure that they are
subsequently disseminated to all staff and ensure subsequent training will occur via
building staff meetings held by principals.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 14 Counseling and counseling
materials free from bias and stereotypes
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of dissemination and training for staff on the updated nondiscrimination
statement with the added category of gender identity including a training agenda,
attendance sheet and copies of the materials by September 26, 2014.
Progress Report Due Date(s):
09/26/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 15 Non-discriminatory administration of scholarships, prizes
Partially Implemented
and awards
Department CPR Findings:
Document review and staff interviews indicated that although the district's school
committee approved a new nondiscrimination statement that included gender identity,
evidence to support the dissemination of policies and training for staff was not provided.
Description of Corrective Action:
The district will complete its dissemination of its non-discrimination statement to staff via
email and follow-up training will be subsequently provided to building staff via staff
meetings at each building in the fall of 2014.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Copy of email to all staff regarding the new non-discrimination statement and copy of
emails from principals assuring that training will occur to staff at each building in the fall
of 2014.
Description of Internal Monitoring Procedures:
As new district policies are updated, the compliance officer will ensure that they are
subsequently disseminated to all staff and ensure subsequent training will occur via
building staff meetings held by principals.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 15 Non-discriminatory administration
of scholarships, prizes and awards
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of dissemination and training for staff on the updated nondiscrimination
statement with the added category of gender identity including a training agenda,
attendance sheet and copies of the materials by September 26, 2014.
Progress Report Due Date(s):
09/26/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 16 Notice to students 16 or over leaving school without a
Partially Implemented
high school diploma, certificate of attainment, or certificate of
completion
Department CPR Findings:
Document review and staff interviews indicated that the district has not sent annual
written notice to students who have left school without a high school diploma, certificate
of attainment or certificate of completion within the past two years.
Description of Corrective Action:
During one of the district's on-going staff meetings with principals, staff will be reminded
to provide annual written notice to students who have left school without a high school
diploma, certificate of attainment or certificate of completion within the past two years.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Post training administrative review of student records in order to determine if annual
written notice was provided to students who have left school without a high school
diploma, certificate of attainment or certificate of completion within the past two years.
Description of Internal Monitoring Procedures:
Twice yearly sampling of student records to ensure that annual written notice was
provided to students who have left school without a high school diploma, certificate of
attainment or certificate of completion within the past two years.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 16 Notice to students 16 or over
leaving school without a high school
diploma, certificate of attainment, or
certificate of completion
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a copy of the notice for former students who have not received diplomas or
certificates of completion/attainment or transferred to another school/program and a list
of the students who will receive the notice by January 14, 2015.
Progress Report Due Date(s):
01/14/2015
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 20 Staff training on confidentiality of student records
Partially Implemented
Department CPR Findings:
Document review and staff interviews indicated that the district has not provided staff
with confidentiality of student records training this year.
Description of Corrective Action:
Beginning in August 2014, the district will begin to provide annual on-line professional
development to staff on the mandated topics, including confidentiality of student records.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Database reports detailing the completion of annual mandated on-line training including
confidentiality of student records.
Description of Internal Monitoring Procedures:
On-going monitoring of database reports to ensure the completion by staff of annual
mandated on-line training including confidentiality of student records.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 20 Staff training on confidentiality of
student records
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of dissemination and training for staff on the confidentiality of student
records, including on-line training materials and a description of the means to track
completion by all employees, including new hires by September 26, 2014.
Progress Report Due Date(s):
09/26/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 21 Staff training regarding civil rights responsibilities
Partially Implemented
Department CPR Findings:
Document review and staff interviews indicated that the district has not provided staff
with training on civil rights responsibilities this year.
Description of Corrective Action:
Beginning in August 2014, the district will begin to provide annual on-line professional
development to staff on the mandated topics, including civil rights responsibilities.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Database reports detailing the completion of annual mandated on-line training including
civil rights responsibilities.
Description of Internal Monitoring Procedures:
On-going monitoring of database reports to ensure the completion by staff of annual
mandated on-line training including civil rights responsibilities.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 21 Staff training regarding civil rights
responsibilities
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of dissemination and training for staff on the updated nondiscrimination
statement with the added category of gender identity in the district's training on civil
rights responsibilities, including relevant on-line training materials and a description of
tracking who completed the training, including new hires by September 26, 2014.
Progress Report Due Date(s):
09/26/2014
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 22 Accessibility of district programs and services for students Partially Implemented
with disabilities
Department CPR Findings:
Facilities observations and staff interviews indicated that the Springfield Public Day High
School, Springfield Public Day Middle School and Ballet Middle School contain unique
programs that are not offered elsewhere in the district but are not located in fully
accessible facilities.
Description of Corrective Action:
The district will work with the facilities management office to ensure that Springfield
Public Day High School, Springfield Public Day Middle School, and Ballet Middle School are
fully accessible for its enrolled students.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Review by administration to ensure that Springfield Public Day High School, Springfield
Public Day Middle School, and Ballet Middle School are fully accessible for its enrolled
students.
Description of Internal Monitoring Procedures:
Yearly review by administration to ensure that Springfield Public Day High School,
Springfield Public Day Middle School, and Ballet Middle School are accessible for its
enrolled students.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 22 Accessibility of district programs
and services for students with disabilities
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a floor plan indicating how each building has been made accessible (Springfield
Public Day High School, Springfield Public Day Middle School and Ballet Middle School) for
any student who may be placed there by September 26, 2014.
The Department will make a site visit to each school to review accessibility prior to
January 14, 2015.
Progress Report Due Date(s):
09/26/2014
01/14/2015
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 23 Comparability of facilities
Partially Implemented
Department CPR Findings:
The following issues were identified by facilities review. Sumner Elementary School's
English as a second language (ESL) classroom is labeled as such. At Duggan Middle
School, English language learners are taught on the stage in a noisy and poorly lit area
shared with the in-school suspension program. Also at the Duggan Middle School, Level I
ESL instruction is delivered in a office too small for the seven enrolled students, one
teacher and one aide using the room; these students also do not have access to
computers during class instruction.
Description of Corrective Action:
During one of the district's meetings with school principals, staff will be reminded to
ensure that there is comparability of facilities for those students in protected categories
including those students who are English language learners.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Post training administrative review of instructional spaces to ensure that there is
comparability of facilities for those students in protected categories including those
students who are English language learners.
Description of Internal Monitoring Procedures:
Yearly administrative review of instructional spaces to ensure that there is comparability
of facilities for those students in protected categories including those students who are
English language learners.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 23 Comparability of facilities
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a floor plan for Duggan Middle School indicating where English Language
Development occurred and is now occurring by September 26, 2014.
The Department will make a site visit to review English Language Education spaces at
Summer Elementary School and Duggan Middle School prior to January 14, 2015.
Progress Report Due Date(s):
09/26/2014
01/14/2015
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 24 Curriculum review
Partially Implemented
Department CPR Findings:
Document review and staff interviews indicated that although the district's school
committee approved a new nondiscrimination statement that included gender identity,
evidence to support the dissemination of policies and training for staff was not provided.
Description of Corrective Action:
The district will complete its dissemination of its non-discrimination statement to staff via
email and follow-up training will be subsequently provided to building staff via staff
meetings at each building in the fall of 2014.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Copy of email to all staff regarding the new non-discrimination statement and copy of
emails from principals assuring that training will occur to staff at each building in the fall
of 2014.
Description of Internal Monitoring Procedures:
As new district policies are updated, the compliance officer will ensure that they are
subsequently disseminated to all staff and ensure subsequent training will occur via
building staff meetings held by principals.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 24 Curriculum review
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of dissemination and training for staff on the updated nondiscrimination
statement with the added category of gender identity including a training agenda,
attendance sheet and copies of the materials by September 26, 2014.
Progress Report Due Date(s):
09/26/2014
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Springfield CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 25 Institutional self-evaluation
Partially Implemented
Department CPR Findings:
Document review and staff interviews indicated that although the district's school
committee approved a new nondiscrimination statement that included gender identity,
evidence to support the dissemination of policies and training for staff was not provided.
Description of Corrective Action:
The district will complete its dissemination of its non-discrimination statement to staff via
email and follow-up training will be subsequently provided to building staff via staff
meetings at each building in the fall of 2014.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Copy of email to all staff regarding the new non-discrimination statement and copy of
emails from principals assuring that training will occur to staff at each building in the fall
of 2014.
Description of Internal Monitoring Procedures:
As new district policies are updated, the compliance officer will ensure that they are
subsequently disseminated to all staff and ensure subsequent training will occur via
building staff meetings held by principals.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 25 Institutional self-evaluation
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of dissemination and training for staff on the updated nondiscrimination
statement with the added category of gender identity including a training agenda,
attendance sheet and copies of the materials by September 26, 2014.
Progress Report Due Date(s):
09/26/2014
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Springfield CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 26A Confidentiality and student records
Partially Implemented
Department CPR Findings:
Student record review indicated that the district does not consistently protect student
confidentiality, as records contained class lists identifying both special education students
and English language learners by name in other students' files.
Description of Corrective Action:
During one of the district's on-going meetings with the Evaluation Team Leaders (ETL)
and district guidance counselors, staff will be reminded consistently protect student
confidentiality and ensure that records are not cross-contaminated by other student
information.
Title/Role(s) of Responsible Persons:
Expected Date of
Compliance Officer
Completion:
12/19/2014
Evidence of Completion of the Corrective Action:
Post training administrative review of student records to ensure that staff consistently
protect student confidentiality and ensure that records are not cross-contaminated by
other student information.
Description of Internal Monitoring Procedures:
Yearly sampling of student records to ensure that staff consistently protect student
confidentiality and ensure that records are not cross-contaminated by other student
information.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 26A Confidentiality and student
records
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 04/24/2014
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide evidence of training for ETLs, ELL teachers and guidance counselors on
confidentiality of student records that includes training materials and a sign-in sheet by
September 26, 2014. Also describe a tracking system that includes informing the staff
who maintain files not to file information for more than one student in the file by
September 26, 2014.
Subsequent to the training, conduct an administrative review of a sample of ELL and
special education student records from each level to determine that student confidentiality
has not been violated by including the names or documents of other students in each
record. Report the number of records reviewed for each level, the number in compliance
and the corrective action the district will take to address any noncompliance by January
14, 2015.
*Please note when conducting administrative monitoring the district must maintain the
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
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following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
09/26/2014
01/14/2015
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Putnam Vocational Technical Academy
Corrective Action Plan Forms
Program Area: Career/Vocational Technical Education
Prepared by: Gil Traverso, Principal and Hilary Weisgerber, Vocational Director
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: March 11, 2015
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 1
Rating: Partially Implemented
Department CPR Finding: Interviews and review of documents indicated that while career
assessments were completed for grade nine students, the assessments are not being utilized. While the
guidance curriculum in place contains some of the elements that could be used in the development of a
four-year career plan, four-year career plans are not yet in place for each student enrolled in a
career/vocational technical education program.
Narrative Description of Corrective Action:
The following corrective action will be implemented:


The MAPS (My Achievement Plan), which are our college and career readiness success plan,
will be reviewed quarterly in order to ensure that we are guiding students through the career
pathways process. The process will begin with the Freshman Seminar class and continue
through grade 12 graduation. A quarterly monitoring system will be instituted to ensure
compliance.
CAPS/COPS will continue to be administered during Freshman Exploratory the information
generated will be translated in both Spanish and English. The internal monitoring system will
assist in guaranteeing that career guidance occurs throughout all students’ educational
development.
Title/Role of Person(s) Responsible for
Implementation: Principal, Vocational Director,
Administrative Team, and Guidance Counselors
Expected Date of Completion for Each
Corrective Action Activity: January 2015
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Evidence of Completion of the Corrective Action: Career Assessments will be utilized and 4 year
career plans will be in place for each student enrolled in a CVTE program.
Description of Internal Monitoring Procedures: The sign-off sheets will be created and attached to
each student’s MAPS which will be checked off by the student’s counselor or administrator. Yearly
sampling of these records will be utilized as a method of maintaining due diligence.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 1
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s):
Progress Report #1: Provide evidence that MAPS is integrated into the guidance delivery system (ex.
copy of the guidance curriculum showing MAPS delivery). Evidence that CAPS/COPS is
administered to all freshmen and information on how the assessment results are used (ex. description of
process).
Progress Report #2: Provide sign off sheet created for internal monitoring procedures. Provide
evidence that CAPS/COPS is translated to Spanish.
Progress Report Due Date(s): October 10, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 3
Rating: Partially Implemented
Department CPR Finding: Interviews and review of documents indicated that not all programs
assess students for the acquisition of safety & health, technical that includes embedded academic,
employability, management & entrepreneurship, and technological knowledge and skills.
Narrative Description of Corrective Action:
The following corrective action will be implemented:

All CVTE programs will develop competency checklists to guarantee that students are being
assessed for the acquisition of all framework strands. Internal monitoring will be done
quarterly by each CVTE department. Currently, we are assessing technical skill competency
attainment through the NOCTI and will continue to do so. In addition, we will provide
professional development training on the utilization of the EDWIN system for competency
tracking.
Title/Role of Person(s) Responsible for
Implementation: Building Administration
Expected Date of Completion for Each
Corrective Action Activity: January 2015
Evidence of Completion of the Corrective Action: All programs will assess students for the
acquisition of all strands via the competency checklist.
Description of Internal Monitoring Procedures: Internal monitoring will be done quarterly by each
CVTE department and will be reviewed by the CVTE administrator.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 3
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s):
Progress Report #1: Provide evidence that all CVTE programs assess students for all framework
strands (ex. memos, emails, or meeting agendas regarding the expectation) or an update on the
progress.
Progress Report #2: Provide evidence that the professional development training on the utilization of
the EDWIN system for competency tracking has occurred or is scheduled. Provide evidence of the
described internal monitoring (ex. memos, emails, and/or administrative summary of monitoring to
date).
Progress Report Due Date(s): October 10, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 4
Rating: Partially Implemented
Department CPR Finding: Interviews and review of documents showed that the information
concerning career/vocational technical education programs that is provided to students and to their
parents/guardians is not accurate. The admission policy that is published and being used by the district
has not been approved by the Office for Career/Vocational Technical Education. While a program of
studies describes specific programs/courses that are available, the cooperative education is not clearly
described and it is indicated as an option for some programs which have not yet received Chapter 74
state approval. In addition, cooperative education is not indicated in the program of studies for some
programs that are Chapter 74 state approved programs. Information concerning career/vocational
technical education programs is not available in languages other than English.
Narrative Description of Corrective Action:
The following corrective action will be implemented:

Administration at Putnam will contact Central Office to ensure the approved admissions policy
will be posted on both Putnam’s and the district’s website in both Spanish and English.
 The program of studies will be updated to ensure accuracy for both cooperative education
opportunities for approved Chapter 74 programs and internships where cooperative
opportunities are not available in accordance with DESE policies.
 Fiscal Year 2015 Perkins funds will be utilized to support a stipend for translations of
documents pertaining to ELL, Special Education, Program of Studies, Admissions Policies and
Criteria, School Services and Safety Assessments.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Central Office Communications
Corrective Action Activity: August 2015
Officer, Principal, Chapter 74 Director, Compliance
Officer.
Evidence of Completion of the Corrective Action: Completed web-site, completed program of
studies and completed documents.
Description of Internal Monitoring Procedures: Yearly review of web-site and vital documents.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 4
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s):
Progress Report #1: Provide website link to where the approved admission policy has posted on both
Putnam’s and the district’s website.
Progress Report #2: Provide the updated program of studies or, if the new program of studies has not
yet been published, a draft of the updated pages and sections. Provide evidence of the system in place
for translations (as described in the corrective action plan).
Progress Report Due Date(s): October 10, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 5
Rating: Partially Implemented
Department CPR Finding: Interviews and review of documents showed that not all students,
including those who are members of special populations, are provided with equal access to
career/vocational technical education programs, services and activities. While the district has a
process for providing teachers with information on required accommodations for students with
disabilities, technical teachers at Roger L. Putnam Vocational Technical High School are not provided
with this information during grade nine. It is during grade nine that the scored Chapter 74 exploratory
program is implemented for access to career/vocational technical education programs. As technical
teachers do not have student IEP information for this program, exploratory assessments may
inadvertently measure disability, and may result in discriminatory enrollment. In addition, a district
policy of placing a cohort of low incidence special education students at Putnam results in this cohort
of students gaining access to career/vocational technical education programs, services and activities
based on their disability. There is no system in place for technical teachers to be informed of which
students in their classes are English language learners, nor is there a system for oral or written
translation of materials, including safety curriculum and tests. The translation services that are
provided are informal and include requests to bi-lingual staff, who have neither the required training
nor content knowledge, as well as students, who sometimes provide oral translation for peers during
class time or for parents during Student Support Team meetings.
Narrative Description of Corrective Action:
The following corrective action will be implemented:
 The week before students arrive, during professional development the ETL’s will provide all
9th grade exploratory teachers a list identifying all 9th grade students that receive Special
Education services and their appropriate accommodations.
 Prior to the 9th grade exploratory rotation the vocational teachers will cross-reference the
Special Education service list with their Exploratory Rotational list to ensure accommodations
are provided in accordance with their IEP’s.
 Prior to the 9th grade exploratory rotation the vocational teachers will be provided with a list of
all students who receive ELL services.
 Prior to the 9th grade exploratory rotation all information pertaining to 9th grade exploratory
including but not limited to safety will be translated into Spanish and any other dominant
languages as needed.
 Fiscal Year 2015 Perkins funds will be utilized to support a stipend for translations of
documents pertaining to ELL, Special Education, Program of Studies, Admissions Policies and
Criteria, School Services and Safety Assessments.
 A Team consistent of Pupil Services representatives, Special Education, ELL staff and
Administration will conduct an annual review to monitor compliance with this corrective
action.
 Low incident students will be vetted through the admission policy as any regular education
student.
 ELL/SPED Support in Vocational Area with Perkins funding.
 A signed sheet from all staff members who teach exploratory indicating receipt of the
document will be collected and available upon request.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: District Pupil Services
Corrective Action Activity: January 2015
Department, Special Education Department Chair,
CVTE Administrator, Principal, Chapter 74
Director, ELL Director.
Evidence of Completion of the Corrective Action: All exploratory trade instructors will have Sped
and ELL documents prior to the start of exploratory rotation. Signed document by all exploratory staff
members.
Description of Internal Monitoring Procedures: A Team consistent of Pupil Services
representatives, Special Education, ELL staff and Administration will conduct an annual review to
monitor compliance with this corrective action.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 5
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s):
Progress Report #1: Provide evidence of the system in place to provide technical exploratory teachers
with appropriate IEP information prior to exploratory and evidence that technical teachers know which
of their students are receiving English language learner services. Provide documentation that a system
is in place for written and oral translation of information, such as safety information, or an update on
the progress of this corrective action plan.
Progress Report #2: Provide evidence of the system in place for written and oral translations (if not
previously provided in progress report #1). Provide evidence of the internal monitoring system in
place. This may include memos, emails, or meeting notes where the monitoring system has been
identified or discussed and where the steps taken have been noted.
Progress Report Due Date(s): October 10, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 7
Rating: Partially Implemented
Department CPR Finding: Interviews and review of documentation show that the exploratory
program does not meet the requirement of a minimum of one-half of the school year. The
exploratory program is not structured to allow students to become aware of the opportunities
for employment and further education/training extended by the program. While safety
training is provided during the exploratory program in some programs, it is not addressed
during exploratory in all programs.
Narrative Description of Corrective Action:
The following corrective action will be implemented:

A team will be created to evaluate our current exploratory timeframe to ensure compliance
with DESE policy.
 Putnam will seek a waiver from the Associate Commissioner regarding exploratory hours. The
Math/English enrichment during vocational classes has reduced the number of contact hours in
exploratory. Conversely, these classes have contributed to the increase in student MCAS
performance over the last three years since its implementation. These enrichment classes are
part of integration cohorts that are developing a library of lesson plans which highlight the
integration of vocational and embedded academics.
 The new schedule has implemented a “Freshman Seminar” class to address college and career
readiness. Counselors will continue to provide developmental guidance utilizing the MAPS
which address all aspects of college and career readiness.
 The Safety Supervisor will meet with all exploratory teachers during Professional
Development week to assess and evaluate lesson plans which address all safety protocols
during exploratory. A tracking form will be developed to monitor safety instruction.
 The Safety Supervisor will create a team to create and review all safety performance data and
sign off sheets each semester.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: CVTE Administration, CVTE
Corrective Action Activity: January 2015
Safety Supervisor.
Evidence of Completion of the Corrective Action: Approved waiver from the Associate
Commissioner.
Description of Internal Monitoring Procedures: Annual review of student performance and safety
sign off sheets to validate the exploratory contact hours.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 7
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
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Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s):
Progress Report #1: Provide documentation that a team has been convened (as described) to evaluate
the current exploratory timeframe to ensure compliance with DESE policy. Provide a copy of the
letter seeking a waiver for the exploratory hours. Provide a copy of the “Freshman Seminar”
curriculum that addresses college and career readiness. Provide evidence that Counselor will continue
to provide developmental guidance utilizing the MAPS (e.g., curriculum, memos, meeting notes, etc.).
Progress Report #2: Provide a copy of the response to the exploratory hour waiver request. If the
request is not approved, then provide evidence that the exploratory hours have been expanded to meet
the minimum requirement. Provide evidence that the Safety Supervisor will meet (or has met) with
exploratory teachers during Professional Development week to assess and evaluate lesson plans for
safety protocols during exploratory (i.e., PD agendas, emails, memos, etc.) Provide a copy of the
tracking form (identified in the CAP) that will be developed to monitor safety instruction.
Progress Report Due Date(s): October 10, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 8
Rating: Partially Implemented
Department CPR Finding: No documentation was provided to evidence that programs in which
students are enrolled meet the Perkins IV definition of career and technical education as contained in
Appendix A.
Narrative Description of Corrective Action:
The following corrective action will be implemented:

All vocational department chairs will meet with Program Advisory Committees in the fall to
review the Perkins IV Career and Technical Educational Program checklist to ensure
compliance with Perkins IV definitions. Completed checklist will be submitted to DESE upon
request.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: All CVTE Department Chairs
Corrective Action Activity: January 2015
CVTE Administrators, Principal, Chapter 74
Director, Grade Level Counselors, CVTE Teachers.
Evidence of Completion of the Corrective Action: Agendas, Meeting Minutes and completed
checklist of Perkins IV Career and Technical Educational Program.
Description of Internal Monitoring Procedures: Annual review of completed checklist of Perkins IV
Career and Technical Educational Program will be completed by the Chapter 74 Director.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 8
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s):
Progress Report #1: Provide completed checklist of Perkins IV Career and Technical Educational
Program for all Perkins programs.
Progress Report #2: Provide evidence that the internal monitoring system (described in the CAP) is in
place. This can be an administrative summary of the process and steps taken to date.
Progress Report Due Date(s): October 10, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 11
Rating: Partially Implemented
Department CPR Finding: Interviews and review of documents showed that some, but not all,
programs are structured so that students acquire safety & health, technical that includes embedded
academic, employability, management & entrepreneurship, and technological knowledge and skills.
One of the Chapter 74 programs is aligned to the wrong Vocational Technical Education Frameworks.
In addition, one Chapter-74 approved program is being staffed by a long-term substitute. Because the
Vocational Technical Education program of study must be taught by appropriately licensed
teachers and related instruction shall be primarily taught by licensed vocational technical teachers in
the specific program area, students in this program have not acquired safety & health, technical that
includes embedded academic, employability, management & entrepreneurship, and technological
knowledge and skills during this school year.
Narrative Description of Corrective Action:
The following corrective action will be implemented:




All CVTE programs will develop competency checklist to guarantee that student are being
accessed for the acquisition of all framework strands. Internal monitoring will be done
quarterly by each department. Currently, we are accessing technical skill competency
attainment through the NOCTI and will continue to do so. In addition, we will investigate the
utilization of the EDWIN system for competency tracking.
To address the finding regarding program alignment, Putnam will submit a Chapter 74
approval application for Sheet Metal prior to August in order to be aligned to the appropriate
program frameworks.
Putnam continues to advertise for appropriately licensed teachers to teach in our technical
programs. Teachers without certification we would request a one year waiver from DESE.
Putnam’s administration will continue to support the technical teachers taking the classes
through MAVA.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: All CVTE Department Chairs
Corrective Action Activity: January 2015
CVTE Administrators, Principal, Chapter 74
Director, Grade Level Counselors, CVTE Teachers,
District Human Resources Department.
Evidence of Completion of the Corrective Action: NOCTI performance results completed Sheet
Metal program approval application submitted to DESE, copies of advertisements, and completed
competency checklist for each CVTE strands. MAVA cohort rosters.
Description of Internal Monitoring Procedures: Completed checklist of Perkins IV Career and
Technical Educational Program, MAVA cohort rosters, this will be reviewed annually by the Chapter
74 Director.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 11
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s):
Progress Report #1: Provide evidence that a new program application for Sheet Metal has been
submitted to DESE (e.g., an email from CVTE acknowledging receipt of new program application).
Provide documentation of the progress in ensuring that all programs are structured so that students
acquire safety & health, technical that includes embedded academic, employability, management &
entrepreneurship, and technological knowledge and skills.
Progress Report #2: Provide evidence that the internal monitoring system (described in the CAP) is in
place. This can be an administrative summary of the process and steps taken to date.
Progress Report Due Date(s): October 10, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
97
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 12
Rating: Partially Implemented
Department CPR Finding: There was no evidence that the district has designated someone at Putnam
to oversee the linkages between secondary and postsecondary education including registered
apprenticeship programs exist through, at minimum, articulation agreements that are annually
reviewed and approved. Interviews and review of documents show that Putnam has at least three
articulation agreements; however, there is no evidence that the articulation agreements are updated.
The Program of Studies includes information on the articulation agreements for one Chapter 74
program; however, documentation shows articulation agreements are in place for three Chapter 74
programs.
Narrative Description of Corrective Action:
The following corrective action will be implemented:




The Co-op Coordinator in conjunction with administration will create a team to review
linkages, apprenticeships, internships, and co-op opportunities. This team and Program
Advisory Committees will meet prior to the new school year to establish protocols and
monitoring systems.
The Co-op Coordinator will be assigned the responsibility to oversee linkages between
secondary and post-secondary education including registered apprenticeship programs.
Additional articulation agreements will be developed with STCC and HCC. Articulation
agreements will be reviewed and updated by the team annually.
The Program of Studies guide will be updated to reflect post-secondary linkages, co-operative
education, internships, and apprenticeship programs.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Co-op Coordinator, CVTE
Corrective Action Activity: August 15, 2014
Administration, Principal, Chapter 74 Director,
School Counselors.
Evidence of Completion of the Corrective Action: The articulation documents and all postsecondary linkages will be kept on file by the co-op coordinator. All changes to articulation
agreements will be reflected in the program of studies.
Description of Internal Monitoring Procedures: Co-op Coordinator will meet quarterly with
Principal and Chapter 74 Director to review linkages, articulation agreements, apprenticeships,
internships, and co-op opportunities. Quarterly reviews, corrected Program of Studies guide, annual
review of articulation agreements and apprenticeship programs will be collected reviewed and on file
with the Co-op Coordinator.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 12
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
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Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s):
Progress Report #1: Provide evidence that existing articulation agreements have been annually
reviewed. Note that an email from the partnering college or agency stating that the articulation
agreement is still honored is acceptable.
Progress Report #2: Provide a copy of any published materials regarding postsecondary linkages
(articulation agreement and apprenticeship programs) such as the program of studies.
Progress Report Due Date(s): October 10, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
99
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 14
Rating: Partially Implemented
Department CPR Finding: A review of documents and interviews indicated that while the district has
policies in place, non-cooperative education (unpaid) work-based learning such as internships and
job-shadowing is not implemented in accordance with applicable laws, regulations and policies. There
was no system in place to ensure that the district’s C.O.R.I. policy is applied to students participating
in non-cooperative education work-based learning experiences, to determine if a C.O.R.I. would be
required based on the district policy, and to document that a C.O.R.I. was or was not conducted based
on the district policy. Nor was there evidence that worker’s compensation is in place or that employers
for non-cooperative education work-based experiences abide by child labor laws. The paperwork used
for students in non-cooperative education work-based learning experiences cites cooperative
education, conflating the two work-based learning experiences.
Narrative Description of Corrective Action:
The following corrective action will be implemented:
 The Co-operative Coordinator and the Vocational Safety Supervisor will create a checklist to
ensure that all students participating in non-co-operative education, internships and job
shadowing programs are implemented in accordance with applicable laws, regulations and
policies. The checklist will identify CORI, workmen’s compensation, and child labor laws.
This checklist will need to be completed prior to a student’s placement.
 Appropriate paperwork will accompany internship opportunities.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Co-op Coordinator, Vocational
Corrective Action Activity: January 2015
Safety Supervisor, Principal, Chapter 74 Director.
Evidence of Completion of the Corrective Action: Completed checklist as described above. Copy of
documents used for unpaid work-based learning will be on file with the co-op coordinator.
Description of Internal Monitoring Procedures: Ongoing review that required documents are
completed and conducted by the co-op coordinator and safety supervisor by semester.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 14
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s):
Progress Report #1: Provide a copy of the checklist that has been developed to ensure all appropriate
paperwork is in place and requirements met prior to student placement. Provide copies of documents
used for unpaid work-based learning.
Progress Report #2: Provide a few samples of completed checklists (names redacted). Provide
evidence that the internal monitoring system (described in the CAP) is in place. This can be an
administrative summary of the process and steps taken to date.
Progress Report Due Date(s): October 10, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 17
Rating: Partially Implemented
Department CPR Finding: Documentation indicated that the district has put into place some
programs such as Freshman Seminar and some activities such as presenters to prepare students,
including students that are members of special populations, for high skill, high wage, or high demand
occupations that will lead to self-sufficiency. However, a review of documentation including student
records as well as classroom observations and interviews indicated that not all programs provide
activities to prepare students, including students that are members of special populations, for high
skill, high wage, or high demand occupations that will lead to self-sufficiency (see CVTE 11 and CVTE
12).
Narrative Description of Corrective Action:
The following corrective action will be implemented:





All CVTE programs have aligned the new frameworks with their grade level competencies. In
addition, we will develop competency checklist to guarantee that student are being accessed for
the acquisition of all framework strands which includes high-skills, high-wages, and highdemand occupations.
Internal monitoring will be done quarterly by each department. Currently, we are accessing
technical skill competency attainment through the NOCTI and will continue to do so. In
addition, we will investigate the utilization of the EDWIN system for competency tracking.
All CVTE Program Advisory Committees (PAC) will review and have input in the alignment
of the curriculum to trade and industry standards to meet Perkins definition of high-skilled,
high-wage and high-demand occupations.
This will be documented in the minutes and agendas of all CVTE PAC meetings.
Developmental guidance activities will address awareness and preparations for the demands
high-skill, high-wage and high-demand occupations.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: CVTE Administrators, School
Corrective Action Activity: January 2015
Counselors, Principal, Chapter 74 Director, CVTE
Teachers and Department Chairs and Program
Advisory Committee Members.
Evidence of Completion of the Corrective Action: Agendas and Meeting Minutes of PAC Meetings.
Internal monitoring will be done quarterly by each department. Developmental Guidance Curriculum.
Description of Internal Monitoring Procedures: Internal monitoring will be done quarterly by each
department. Developmental guidance initiatives will be presented to vocational department chairs for
feedback. The Chapter 74 Director, the safety supervisor and the co-op coordinator will review the
PAC meeting minutes and agendas two times a year.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 17
Status of Corrective Action:
Approved
Partially Approved
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
Disapproved
101
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s):
Progress Report #1: Provide Program Advisory Committees (PAC) Agendas and Meeting Minutes
evidencing that each PAC will review and have input on the alignment of the curriculum to trade and
industry standards.
Progress Report #2: Provide examples of the developmental guidance initiatives that will be
presented to vocational department chairs for feedback. Provide evidence that the internal monitoring
system (described in the CAP) is in place. This can be an administrative summary of the process and
steps taken to date.
Progress Report Due Date(s): October 10, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
102
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 18
Rating: Partially Implemented
Department CPR Finding: Interviews and review of documents showed that not all staff in
career/vocational technical education programs are appropriately licensed or are working under a
current Department-issued waiver. One Chapter 74 career/vocational technical education program is
being staffed by a long-term substitute. One Chapter 74 career/vocational technical education
program does not have a teacher with the appropriate licensure. One Chapter 74 career/vocational
technical education program has one licensed teacher and an enrollment of over one hundred students.
In this program, one teacher is on an approved waiver, where the additional program teachers are
neither licensed nor on approved waivers yet are teaching the Chapter 74 program curriculum.
Narrative Description of Corrective Action:
The following corrective action will be implemented:
 We will continue to advertise for all CVTE positions through School Spring in addition we
will utilized the local classified sections and MAVA.
 The teacher identified as not having the appropriate license has now obtained appropriate
licensure.
 In the department labeled as 100 to 1 licensed teacher ratio, three new teachers have been hired
and are currently going through the licensure process.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: District Human Resources
Corrective Action Activity: August 15, 2014
Department, Principal, Chapter 74 Director.
Evidence of Completion of the Corrective Action: Copies of Posting, Licensures, and DESE Waiver
requests.
Description of Internal Monitoring Procedures: The H.R. representative for the district office with
the Chapter 74 Director will review licensure for all vocational two times per school year and prior to
the start of the new school year. This information will be kept on field by the Chapter 74 Director.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 18
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s):
Progress Report #1: Provide documentation of the steps taken to date to address the findings (which
may include meeting notes, emails or other communications between the Springfield HR
representatives and the CVTE Director). Provide a list of changes or updates (teacher licensure, waiver
applications, new program teachers). The ESE CVTE office will confirm information received
through ELAR.
Progress Report #2: Provide evidence that an ongoing communication system between the
Springfield HR representatives and the CVTE Director has been established (as described in the CAP).
This can be an administrative summary and/or relevant emails or memos.
Progress Report Due Date(s): October 10, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
103
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 19
Rating: Partially Implemented
Department CPR Finding: Interviews and review of documents showed that staff do have access to
professional development; however, interviews revealed a need for professional development in several
areas, where the absence of professional development may impact equitable access to
career/vocational technical education programs and access to the vocational technical education
frameworks. Areas identified include special education training for technical teachers, new staff
training and training of staff in the district’s grievance procedure.
Narrative Description of Corrective Action:
The following corrective action will be implemented:
 The school will petition the district to provide professional development to CVTE on the
district’s grievance procedures and techniques for teaching ELL students in a CVTE
environment.
 We will continue to provide Special Education, classroom management, differentiated
instruction, co-teaching, model curriculum development, trade specific, technology and
connect for success professional development as provided by the school’s Instructional
Leadership Team.
 This year we began and will continue New Staff Orientation meetings.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: District Human Resources
Corrective Action Activity: August 23, 2014
Department, Principal, Chapter 74 Director.
Evidence of Completion of the Corrective Action: Agendas and sign-in sheets of professional
development sessions, Minutes of Instructional Leadership Team meetings.
Description of Internal Monitoring Procedures: Annual review of professional development that has
been provided to the staff.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 19
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s):
Progress Report #1: Provide agendas and sign-in sheets of professional development sessions.
Provide Minutes of Instructional Leadership Team meetings. Provide documentation of the school’s
efforts to petition the district to provide professional development to CVTE on the district’s grievance
procedures and techniques for teaching ELL students in a CVTE environment (e.g., emails, memos or
other communication).
Progress Report #2: Provide documentation of the New Staff Orientation Meetings (as related to
training identified in the findings). Provide evidence that the internal monitoring system (described in
the CAP) is in place. This can be an administrative summary of the process and steps taken to date.
Progress Report Due Date(s): October 10, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
104
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 20
Rating: Partially Implemented
Department CPR Finding: Not all instructional facilities and equipment used for career/vocational
technical education meet current occupational standards, i.e., are generally comparable to facilities in
applicable operating business and industries. On May 31, 2013, The Office for Career/Vocational
Technical Education sent a Safety Survey Report to Superintendent Warwick detailing these concerns.
Narrative Description of Corrective Action: The district remediated all of the safety findings and a
letter to that effect from Career/Vocational Technical Education is on file with Program Quality
Assurance and the district.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 20
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): The district remediated all of the safety findings and a
letter to that effect from Career/Vocational Technical Education is on file with Program Quality
Assurance and the district.
Progress Report Due Date(s): No progress reporting required.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 21
Rating: Partially Implemented
Department CPR Finding: Not all instructional facilities and equipment used for career/vocational
technical education meet current occupational standards, i.e., are generally comparable to facilities in
applicable operating business and industries. On May 31, 2013, The Office for Career/Vocational
Technical Education sent a Safety Survey Report to Superintendent Warwick detailing these concerns.
Narrative Description of Corrective Action: The district remediated all of the safety findings
and a letter to that effect from Career/Vocational Technical Education is on file with Program Quality
Assurance and the district.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 21
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): The district remediated all of the safety findings and a
letter to that effect from Career/Vocational Technical Education is on file with Program Quality
Assurance and the district.
Progress Report Due Date(s): No progress reporting required.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
106
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 22
Rating: Partially Implemented
Department CPR Finding: Interviews and document review show that the district does not
consistently use the Perkins Act Core Indicator of Performance outcomes and Chapter 74 outcomes
to improve programs and the outcomes for students. The data for the Perkins Act Core Indicator of
Performance outcomes is available only through the Department of Elementary and Secondary
Education's Security Portal. The Career/Vocational Technical Education Director does not have the
required, district-approved, access to the security portal, which is essential to meeting the
requirements of this criterion.
Narrative Description of Corrective Action:
The following corrective action will be implemented:

The district will provide full access to the security portal to the Vocational Director which is
essential to meeting the requirements for consistently meeting Perkins Act Core Indicator of
Performance of Outcomes.
Title/Role of Person(s) Responsible for
Implementation: District I.T. Department
Expected Date of Completion for Each
Corrective Action Activity: August 15, 2014
Evidence of Completion of the Corrective Action: Full access to security portal by the Chapter 74
Director. The email notification from central office will be provided upon request.
Description of Internal Monitoring Procedures: Ongoing access. At the beginning of each school
year the CVTE Director will ensure that access is still available.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 22
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s):
Progress Report #1: Provide the email notification (or other form of correspondence) from the
Springfield central office to the CVTE Director and/or Putnam Principal indicating that the CVTE
Director has access to the Springfield CVTE Reports in the ESE security portal.
Progress Report #2: Provide evidence that the internal monitoring system (described in the CAP) is in
place. This can be an administrative summary of the process and steps taken to date.
Progress Report Due Date(s): October 10, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
107
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 23
Rating: Partially Implemented
Department CPR Finding: The Office for Career/Vocational Technical Education will send the
Department’s Audit and Compliance Report which will include specific details to the
Superintendent under separate cover.
Narrative Description of Corrective Action:

Please refer to the October 28, 2013 letter and report from John L. G. Bynoe, III, Associate
Commissioner addressing this criteria.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: District Director of Finance
Corrective Action Activity: June 15, 2014
Evidence of Completion of the Corrective Action: Letter from Associate Commissioner John L. G.
Bynoe III dates October 28, 2013.
Description of Internal Monitoring Procedures: N/A
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 23
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Corrective Action undertaken by the district will be
communicated from the Department’s Audit Office to OCVTE.
Required Elements of Progress Report(s): See below.
Progress Report Due Date(s): To be determined by the Department’s Audit Office.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
108
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
SPRINGFIELD PUBLIC SCHOOLS
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by:
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: March 13, 2015
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by district)
Criterion & Topic: ELE 2 MCAS
Rating:
Partially Implemented
Department CPR Finding: Student records indicated that MCAS assessment results are not always
found in students’ ELL or cumulative records.
Narrative Description of Corrective Action: Each year when MCAS results are provided to the
district, a designated clerk at each school will place a copy of MCAS results in students’ ELL or
cumulative record.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Director/Building
Corrective Action Activity: January 2015
Administrator
Evidence of Completion of the Corrective Action: Students’ MCAS scores will be found cumulative
folders.
Description of Internal Monitoring Procedures: Twice yearly sampling of ELL student records to
ensure that a copy of MCAS results are placed in students’ ELL or cumulative record.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion:
ELE 2 MCAS
Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action:
Not Applicable
Required Elements of Progress Report(s):
Please submit a narrative along with supporting
documents of the revised procedures for filing MCAS assessment results materials. Provide evidence of
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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training for designated clerks in each school, including signed attendance sheets and agenda, by
October 17, 2014.
Subsequent to the completion of training activities, conduct an administrative review of 25 ELL records
sampled from across the district’s schools and submit results for evidence that MCAS assessment
results are filed in the ELE cumulative file and report the number of records reviewed, the number
found compliant, the root cause for any identified continuing noncompliance and actions the district is
taking to correct noncompliance by January 12, 2015.
*Please note that when conducting internal monitoring the district must maintain the following
documentation and make it available to ESE upon request: a) List of student names, grade level
and age for record review; 2) Date of review; c) Name of person(s) who conducted the review,
their role(s), and their signatures(s).
Progress Report Due Date(s):
October 17, 2014; January 12, 2015
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
110
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by district)
Criterion & Topic: ELE 5 Program Placement and
Rating: Partially Implemented
Structure
Progress Report Due Date(s): September 12, 2014 and January 12, 2015
Department CPR Finding: District documentation included a copy of ELL Policy, Sheltered English
Immersion for Grades Pre K -12, Services to English Learner, Spring 2012 (“Policy”) and SEI
Description forms.
The Policy is inadequate in terms of addressing critical ESL service delivery issues. Students who have
the lowest levels of English proficiency need more direct ESL instruction than those with greater
proficiency, and the district must provide direct ESL services as needed for ELL students to make rapid
and effective progress in learning English. The Policy has the following shortcomings:
 As reflected in the chart on p. 11, the Policy makes the provision of direct ESL services for
middle school students, and possibly for high school students as well, conditional on student
enrollment, scheduling, and resource availability, which is not permissible.

For some students, Springfield appears to substitute SEI instruction in ELA in place of direct
English language instruction through a licensed ESL teacher, which is not consistent with
applicable law.

The chart on page 11 of the Policy reflects significantly less ESL service for students than what
the Department has recommended for ELL students by proficiency level. The chart also is
inconsistent with language in the Policy that states on page 12: “it is important that [level 1
and level 2] students receive English language development instruction for a substantial part of
their school day because sheltered content instruction, the other component of SEI, will be
challenging for students at lower levels of English proficiency.”
The U.S. Department of Justice has entered into three settlement agreements with school districts in
Massachusetts that address the district’s obligations to ELL students under the Equal Education
Opportunities Act of 1974 (EEOA), 20 USC § 1703(f). These settlement agreements require the districts
to provide the minimum amounts of ESL services by levels of proficiency as recommended by the
Department.
If Springfield intends to provide the lesser amounts of ESL services than the Department recommends,
the district must first demonstrate that the lesser amount is supported by research and will meet federal
and state law, including the G.L. c 71A requirement that “students be taught English as rapidly and
effectively as possible.”
Narrative Description of Corrective Action: The district’s ELL policy will be revised to reflect that
students on the lowest levels of English proficiency will receive 90 minutes of ESL services per day and
not be conditional on student enrollment, scheduling, or resource availability. Additionally, ESL
services will be provided by a licensed ESL teacher consistent with applicable laws. Upon approval of
the policy by the school committee, the policy will be disseminated and implemented district-wide.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Director, School Principals
Corrective Action Activity: January 2015
Evidence of Completion of the Corrective Action: Revised district ELL policy. Student schedules
will reflect an increase in ESL services for those students on the lowest levels of English proficiency.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
111
Description of Internal Monitoring Procedures: Twice yearly sampling of ELL student schedules to
ensure that the revised district ELL policy is being implemented.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion:
ELE 5 Program
Placement and Structure
Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval:
While the Department appreciates that the district is planning to revise the district’s ELL policy to
increase the time dedicated to ESL instruction provided to ELLs at the proficiency levels one and two
from 45 minutes to 90 minutes, ELL students will continue to receive insufficient hours of ESL
instruction based on the corrective action plan submitted by the district. The proposed corrective action
is not a remedy for the non-compliance identified in the CPR report.
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
1) Please provide a detailed plan that shows that the district is providing sufficient ESL
instruction to all ELL students during the 2014-2015 school year based on the Department's
Transitional Guidance on Identification, Assessment, Placement, and Reclassification of
English Language Learners found at http://www.doe.mass.edu/ell/TransitionalGuidance.pdf
2) Please complete district information in the attached spreadsheet labeled ELL List by school for
each ELL student in the district.
Progress Report Due Date(s):
October 17, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
112
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by district)
Criterion & Topic: ELE 8 Declining Entry to a
Rating:
Partially Implemented
Program
Department CPR Finding: Document review indicated that the district’s opting out procedure
includes an administrative override of a parent’s decision to decline ELL programming. Document and
student record review also demonstrated that since school assignments required ELL students to attend
schools that provided English as a Second Language (ESL) support, parents of ELL students
sometimes opted out of direct ESL support in order to remain in those schools that did not provide
direct ESL support.
Narrative Description of Corrective Action: The district’s opting out procedure will no longer
include an administrative override of a parent’s decision to decline ELL programming. All schools in
the district now provide direct ESL support to ELL students.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Director
Corrective Action Activity: Done / ongoing
Evidence of Completion of the Corrective Action: District schools that did not have an established
ELL program at the time of the DESE on-site review now provide direct ESL support to ELL students.
Description of Internal Monitoring Procedures: Once yearly observation at each district school to
ensure that direct ESL support to ELL students are being provided.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion:
ELE 8 Declining
Entry to a Program
Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action:
Not Applicable
Required Elements of Progress Report(s):
Provide the district’s revised procedures for opting out students by October 17, 2014.
Provide training to appropriate staff at each school on the revised procedures for opt out and provide
signed attendance sheets, examples of training materials and an agenda by October 17, 2014.
Using the district’s database, develop a list of students who have been opted out of English
Language education. Review the students’ records for evidence that 1) documents do not
contain an administrative override and 2) the student was not opted out because of school
assignment. Provide a detailed narrative, including the number of records reviewed, the
number found compliant, the root cause for any identified continuing noncompliance and actions the
district is taking to correct noncompliance by January 12, 2015.
*Please note that when conducting internal monitoring the district must maintain the following
documentation and make it available to ESE upon request: a) List of student names, grade level
and age for record review; 2) Date of review; c) Name of person(s) who conducted the review,
their role(s), and their signatures(s).
Progress Report Due Date(s): October 17, 2014; January 12, 2015
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
113
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by district)
Criterion & Topic: ELE 9 Instructional Grouping
Rating: Partially Implemented
Department CPR Finding: Documentation indicates that the district’s grouping of students does not
ensure that ELL students receive effective content instruction at appropriate academic levels and that
ESL instruction is provided at the appropriate proficiency level. See ELE 5.
Narrative Description of Corrective Action: The district will ensure that its grouping of students will
provide ELL students with effective content instruction at both appropriate academic and proficiency
levels.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Director, School Principal
Corrective Action Activity: January 2015
Evidence of Completion of the Corrective Action: School master schedules and teacher assignments
will reflect effective content instruction at both appropriate academic and proficiency levels.
Description of Internal Monitoring Procedures: Twice yearly sampling of ELL student schedules to
ensure that students are grouped in order to provide them with effective content instruction at both
appropriate academic and proficiency levels.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 9 Instructional
Grouping
Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
N/A
N/A
Required Elements of Progress Report(s):
Provide a copy of the 2014-15 ESL teacher schedule(s) for all grade levels district wide. All schedules
should include the following for each block of time: a. Names of the ELL students; b. Grade level for
each student; c. English proficiency level for each student.
Progress Report Due Date(s):
October 17, 2014; January 12, 2015
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
114
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by district)
Criterion & Topic: ELE 10 Parent Notification
Rating: Partially Implemented
Department CPR Finding: Document review and student records indicated that parent notification
letters are mailed to parents only for the initial identification of the student; for annual notification,
parents receive information from the district orally. A review of the district’s parent notification letter
demonstrated that the following elements are missing: 1) the reasons for identification of the student as
ELL; 2) the child’s level of English proficiency; and 3) the specific exit requirements. Student records
also indicated that the district does not consistently send its parental notification letters within the first
30 days of school. Finally, student records indicated that report cards and progress reports are not
translated consistently.
Narrative Description of Corrective Action: The district will provide letters to parents for both the
initial identification of the student and for annual notice. The annual notice will be provided to parents
within the first 30 days of each school year. Additionally the district has already revised its parent
notification letter that includes required elements provide by the DESE and WIDA. The district has
created the position of a district-wide coordinator of translations/interpretations. This person has
created a flyer, translated into multiple languages represented in the district, including low-incidence
languages, which has been disseminated district wide. When a translated letter is not readily available,
this flyer is being attached to all vital documents such as report cards and progress reports. At parent
request, any vital document will be translated.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Director
Corrective Action Activity: Done
Evidence of Completion of the Corrective Action: ELL Staff at the PACE will place a copy of the
language specific letter into the entry paperwork that will be placed into the cumulative folder upon
arrival at the school. Additionally, a copy of the annual letter will also be placed into the cumulative
folder.
Description of Internal Monitoring Procedures: Twice yearly sampling of ELL student cumulative
folders to ensure that both initial identification notification letters and annual notification letter are
present.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10 Parent
Notification
Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Not Applicable
Not Applicable
Required Elements of Progress Report(s): Please submit a copy of the revised initial and the annual
parent notices. Provide training to appropriate ELE teachers on the mailing of notices and include
meeting agendas, training materials, and signed attendance sheets, to ensure Parent Notification is sent
within the first 30 days of school by October 17, 2014.
Subsequent to the completion of training activities, conduct an administrative review of ELL records
and submit results for evidence that parent notice is provided within the first 30 days of school. Report
the number of records reviewed, the number found compliant, the root cause for any identified
continuing noncompliance and actions the district is taking to correct noncompliance by January 12,
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
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2014.
*Please note that when conducting internal monitoring the district must maintain the following
documentation and make it available to ESE upon request: a) List of student names, grade level
and age for record review; 2) Date of review; c) Name of person(s) who conducted the review,
their role(s), and their signatures(s).
Progress Report Due Date(s): October 17, 2014; January 12, 2015
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
116
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by district)
Criterion & Topic: ELE 11 Equal Access to
Rating: Partially Implemented
Academic Programs and Services
Department CPR Finding: Document review, student records and staff interviews indicated that
notices about activities, responsibilities, and academic standards are not provided in a language and
mode of communication for students and parents who are low incidence language speakers; in
addition, the provision of oral interpretation is not consistently documented.
Narrative Description of Corrective Action: The district has created the position of a district-wide
coordinator of translations/interpretations. This person has created a flyer, translated into multiple
languages represented in the district, including low-incidence languages, which has been disseminated
district wide. When a translated letter or notice is not readily available, this flyer is being attached to all
vital documents. At parent request, any vital document will be translated. The district-wide coordinator
has also developed a system to document oral interpretations that have been requested district-wide.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Director, Compliance
Corrective Action Activity: January 2015
Officer
Evidence of Completion of the Corrective Action: Copies of translated vital documents will be
placed in ELL student cumulative files. District-wide coordinator of translations/interpretations will
continue to maintain documentation of the provision of oral interpretation.
Description of Internal Monitoring Procedures: Twice yearly sampling of ELL student cumulative
folders to ensure that translated vital documents are being placed in the ELL student cumulative files.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11 Equal Access to
Academic Programs and Services
Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Not Applicable
Not Applicable
Required Elements of Progress Report(s): Please submit a narrative along with supporting
documents of the revised translation procedures which may include but not be limited to relevant
memorandum, email correspondence, forms, agenda, training materials, and signed attendance sheets,
to ensure equal access of programs and services across the district by October 17, 2014.
Subsequent to the completion of training activities, conduct an administrative review of ELL records
and submit results for evidence that students who require translated documents to access district
programs and services have translated information provided in writing or evidence of oral translation.
Report the number of records reviewed, the number found compliant, the root cause for any identified
continuing noncompliance and actions the district is taking to correct noncompliance by January 12,
2015.
*Please note that when conducting internal monitoring the district must maintain the following
documentation and make it available to ESE upon request: a) List of student names, grade level
and age for record review; 2) Date of review; c) Name of person(s) who conducted the review,
their role(s), and their signatures(s).
Progress Report Due Date(s): October 17, 2014; January 12, 2015
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by district)
Criterion & Topic: ELE 12 Equal Access to
Rating: Partially Implemented
Nonacademic and Extracurricular Programs
Department CPR Finding: Document review, student records, and staff interviews indicated that
information about extracurricular activities and school events are not provided in a language
understood by students and parents who are low incidence language speakers.
Narrative Description of Corrective Action: While families may choose to use an adult family
member and/or adult friend to access school programs and activities, families may instead
access free, district-provided language assistance. This free language assistance is also
available if you have questions/concerns regarding information sent home in English. Please
note, the district reserves the right to provide its own interpreter/translator in the
interpretation/translation of vital information. In addition to District provisions, the ELL
Department has family liaisons for 6 high incidence languages to support staff and students in
our schools for unofficial communication purposes (including extracurricular activities such as
sports, performances, celebrations). The district also subscribes to an agency that provides ondemand oral translations in over 150 languages.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Director, Compliance
Corrective Action Activity: Done
Officer
Evidence of Completion of the Corrective Action: The district will provide the DESE with the
coordinator’s resume, district-wide policy on written and oral translations/interpretations, request
forms, and information on its on-demand service to ensure that LEP parents receive information
regarding district non-academic and extracurricular programs in an accessible language.
Description of Internal Monitoring Procedures: On-going provision of district-wide oral and written
translations/interpretations by district-wide coordinator.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 12 Equal Access to
Status of Corrective Action:
Approved Partially Approved Disapproved
Nonacademic and Extracurricular
Programs
Basis for Partial Approval or Disapproval:
Not Applicable
Department Order of Corrective Action:
Not Applicable
Required Elements of Progress Report(s): Please submit a narrative along with supporting
documents of the revised translation procedures which may include but not be limited to relevant
memorandum, email correspondence, forms, meeting agenda, training materials, and signed attendance
sheets, to ensure equal access to extracurricular and non-academic programs and services across the
district by October 17, 2014.
Subsequent to the completion of training activities, conduct an administrative review of ELL records
and submit results for evidence that students who require translated documents to access district
programs and services have translated information provided in writing or evidence of oral translation.
Report the number of records reviewed, the number found compliant, the root cause for any identified
continuing noncompliance and actions the district is taking to correct noncompliance by January 12,
2015.
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*Please note that when conducting internal monitoring the district must maintain the following
documentation and make it available to ESE upon request: a) List of student names, grade level
and age for record review; 2) Date of review; c) Name of person(s) who conducted the review,
their role(s), and their signatures(s).
Progress Report Due Date(s): October 17, 2014; January 12, 2015
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by district)
Criterion & Topic: ELE 13 Follow-Up Support
Rating: Partially Implemented
Department CPR Finding: According to document review, the district monitors exited English
language learners for one year, rather than two years.
Narrative Description of Corrective Action: While exited ELL students have always been monitored
for two years, documentation to support the monitoring has not consistently been placed in student
cumulative folders. Therefore, the district will ensure that a hardcopy of its monitoring of exited ELL
students will be annually placed in the student cumulative folder by the school.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Director/Building
Corrective Action Activity: Complete and
Administrator
ongoing
Evidence of Completion of the Corrective Action: A hardcopy of the district’s monitoring of exited
ELL students will be placed in the student cumulative folder.
Description of Internal Monitoring Procedures: Once yearly sampling of ELL student cumulative
folders to ensure a hardcopy of the district’s monitoring of exited ELL students are present.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 13 Follow-Up
Support
Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Not Applicable
Not Applicable
Required Elements of Progress Report(s): Please submit a narrative along with supporting
documents of the revised monitoring procedures which may include but not be limited to relevant
memorandum, email correspondence, forms, agenda, training materials, and signed attendance sheets,
to ensure monitoring students for two years who have exited ELE on or before October 17, 2014.
Subsequent to the completion of training activities, conduct an administrative review of ELL records
and submit results for evidence that students who have exited across all district levels receive progress
monitoring and report the number of records reviewed, the number found compliant, the root cause for
any identified continuing noncompliance and actions the district is taking to correct noncompliance by
January 12, 2015.
*Please note that when conducting internal monitoring the district must maintain the following
documentation and make it available to ESE upon request: a) List of student names, grade level
and age for record review; 2) Date of review; c) Name of person(s) who conducted the review,
their role(s), and their signatures(s).
Progress Report Due Date(s): October 17, 2014 and January 12, 2015
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by district)
Criterion & Topic: ELE 14 Licensure Requirements
Rating:
Partially Implemented
Department CPR Finding: District documentation and a review of ELAR indicated that not all
district ESL teachers that provide students with ESL instruction at the elementary and middle school
level hold appropriate Massachusetts licensure. District documentation and a review of ELAR also
indicated that the ELE Director who supervises the ELE program in the district does not have a
Supervisor/Director license and an English as a Second Language, Transitional Bilingual Education,
or ELL license issued by the Commonwealth of Massachusetts.
Narrative Description of Corrective Action: The District is working to ensure that all district ESL
teachers that provide students with ESL instruction at the elementary and middle school level hold
appropriate Massachusetts licensure. Licensure for ELE Director is in process. The District hired a
full-time recruiter to go into college campuses to recruit teachers, SPS is conducting hiring fairs for
recruitment, and there is a $2,000 differential for teachers to go into this field.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Human Resources
Corrective Action Activity: Ongoing
Evidence of Completion of the Corrective Action: Through the EPIMS report, they will see an
increase in the percentage of teachers through the ELAR account that they are achieving that.
Description of Internal Monitoring Procedures: Once yearly review of EPIMS report to identify any
ESL staff who do not hold current MA licensure.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 14 Licensure
Requirements
Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
Provide evidence of the licensure of all current ELL teachers/tutors and the ELE Director or a report of
the school administration monitoring of the ESL staff’s progress toward certification throughout the
2013-2014 school year until licensure is secured, a copy of any job posting and application information
that may remain on file in the event the currently uncertified educators fail to acquire proper
certification by October 17, 2014
Progress Report Due Date(s): October 17, 2014; January 12, 2015
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by district)
Criterion & Topic: ELE 16 Equitable Facilities
Rating:
Partially Implemented
Department CPR Finding: Facilities observations indicated that, at the Duggan Middle School, the
ELL class is on a stage that is shared with students in in-house suspension, with only a low divider
between them. Also at the Duggan Middle School, the Level 1 ESOL class is located in an office that is
too small for the number of students and staff, and students have do not have access to computers or
other materials provided to other students in the district.
Narrative Description of Corrective Action: All ELL Students are in appropriate instructional
spaces.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Director, School Principals, Corrective Action Activity: January 2015
Compliance Officer
Evidence of Completion of the Corrective Action:
The master schedule will reflect proper
instructional spaces.
Description of Internal Monitoring Procedures: Once yearly observation at each district school to
ensure that ELL students have access to equitable facilities.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion:
Facilities
ELE 16 Equitable
Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval:
The district did not provide any information on the
instructional spaces cited in the Coordinated Program Report,
Department Order of Corrective Action: Provide evidence that instructional spaces have been
changed to address the needs of ELL students.
Required Elements of Progress Report(s): Provide floor plans for Duggan middle School that
indicate where services were delivered and where they are currently delivered by October 17, 2014.
The Department will schedule an observation at Duggan Middle School before the end of October
2014.
Progress Report Due Date(s): October 17, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by district)
Criterion & Topic: ELE 18 Records of ELL
Rating:
Partially Implemented
Students
Department CPR Finding: Student records do not consistently contain the following required
items: 1) results of identification and proficiency tests and evaluations, including MEPA and MCAS; 2)
copies of parent notification letters; and 3) progress reports and report cards in the families’ native
language.
Narrative Description of Corrective Action: The District provides access to translation services to
parents through a document that is attached to all vital documents that are sent home with students. The
document states, “As a parent, you have the right to participate in your child’s education, regardless of
what language you speak. For this reason, Springfield Public Schools’ District translates documents
containing critical information about your child’s education into the languages most commonly spoken
in our schools: Spanish, Somali, Nepalese, Vietnamese, Burmese, Karen, Russian, Swahili, Chinese,
Kirundi and Arabic. In addition, the district offers over‐the‐phone interpretation services for
communication between families and school staff in more than 150 languages. To obtain language
assistance, speak to your child’s principal or parent facilitator.”
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELL Director, Compliance
Corrective Action Activity: January 2015
Officer
Evidence of Completion of the Corrective Action: The district will provide the DESE with the
coordinator’s resume, district-wide policy on written and oral translations/interpretations, request
forms, and information on its on-demand service to ensure that LEP parents receive information
regarding district non-academic and extracurricular programs in an accessible language.
Description of Internal Monitoring Procedures: On-going provision of district-wide oral and
written translations/interpretations by district-wide coordinator.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion:
Students
ELE 18 Records of ELL
Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval: The district did not address all the issues cited for ELL
student records .
Department Order of Corrective Action: Clerks who keep the records and ELL staff will be trained
on the requirements for ELL records to include test results (proficiency evaluations, MCAS, ACCESS),
progress reports and report cards with any documents that require translation.
Required Elements of Progress Report(s): Please submit a narrative along with supporting
documents of the revised ELL student records procedures which may include but not be limited to
relevant forms, meeting agenda, training materials, and signed attendance sheets, to ensure all required
documents are included in ELL student records by October 17, 2014.
Subsequent to the completion of training activities, conduct an administrative review of ELL student
records and submit results for evidence that ELL student records include MCAS and other assessment
information, initial and annual parent notices, progress reports and report cards, as well as translations
for students who require translations or interpretation. Report the number of records reviewed, the
number found compliant, the root cause for any identified continuing noncompliance and actions the
district is taking to correct noncompliance by January 12, 2015.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
123
*Please note that when conducting internal monitoring the district must maintain the following
documentation and make it available to ESE upon request: a) List of student names, grade level
and age for record review; 2) Date of review; c) Name of person(s) who conducted the review,
their role(s), and their signatures(s).
Progress Report Due Date(s): October 17, 2014; January 12, 2015
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Springfield CPR Corrective Action Plan
124