MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Spirit of Knowledge Charter School
(District)
CPR Onsite Year: 2012-2013
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 04/26/2013.
Mandatory One-Year Compliance Date: 04/26/2014
Summary of Required Corrective Action Plans in this Report
Criterion
SE 3
SE 15
SE 18A
Criterion Title
Special requirements for determination of specific learning
disability
Transfer of parental rights at age of majority and student
participation and consent at the age of majority
School district response to parental request for independent
educational evaluation
Outreach by the School District (Child Find)
IEP development and content
SE 18B
Determination of placement; provision of IEP to parent
SE 29
Communications are in English and primary language of
home
Parent advisory council for special education
SE 7
SE 11
SE 32
CPR Rating
Partially
Implemented
Not Implemented
Not Implemented
Not Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Not Implemented
Criterion
SE 46
SE 47
SE 55
CR 7
Criterion Title
Procedures for suspension of students with disabilities when
suspensions exceed 10 consecutive school days or a pattern
has developed for suspensions exceeding 10 cumulative
days; responsibilities of the Team; responsibilities of the
district
Procedural requirements applied to students not yet
determined to be eligible for special education
Special education facilities and classrooms
CR 8
Information to be translated into languages other than
English
Accessibility of extracurricular activities
CR 10A
Student handbooks and codes of conduct
CR 10B
Bullying Intervention and Prevention
CR 16
CR 18
Notice to students 16 or over leaving school without a high
school diploma, certificate of attainment, or certificate of
completion
Use of physical restraint on any student enrolled in a
publicly-funded education program
Responsibilities of the school principal
CR 23
Comparability of facilities
CR 25
Institutional self-evaluation
CR 17A
CPR Rating
Not Implemented
Not Implemented
Partially
Implemented
Not Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Not Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 3 Special requirements for determination of specific learning
Partially Implemented
disability
Department CPR Findings:
Student records and staff interviews indicated that the charter school does not
consistently complete the required written eligibility determination and the four
components used to determine eligibility: Historic review and educational assessment
(SLD 1), Area of concern and evaluation method (SLD 2), Exclusionary factors (SLD 3)
and Observation (SLD 4) for students suspected of having a specific learning disability.
Description of Corrective Action:
Students being found eligible for special education services or students found re-eligible
under the category of Specific Learning Disability will meet all criteria under this category.
This includes an analysis of the data found in the educational and cognitive testing, etc.
As well, the four components used to determine SLD eligibility will be discussed in the
Team meeting and documented in the electronic system and the student file. A copy of
the DESE SLD flowchart will be given to the parent as the Team determines eligibility in
the SLD category.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Special Education Janet Griffith
Completion:
09/30/2013
Evidence of Completion of the Corrective Action:
The electronic ESPED system tracks this process. Additionally, student files will identify
tangible records identifying discussions and decisions. The IEP document will show
evidence of the four components used to determine SLD eligibility.
Description of Internal Monitoring Procedures:
A consistent review will be held annually in updating our message so it aligns with current
or new regulations. This will be included in the Special Education outreach information for
the district.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 3 Special requirements for
Approved
determination of specific learning
Status Date: 06/24/2013
disability
Basis for Partial Approval or Disapproval:
The level of detail describing proposed training is insufficient.
Department Order of Corrective Action:
The district will develop a policy and conduct training for all staff involved with the
process of making the determination of Specific Learning Disability using ESE guidance
http://www.doe.mass.edu/sped/iep/sld/. Follow-up will include an administrative record
review and a report back to the Department on compliance found.
Required Elements of Progress Report(s):
Please develop and articulate a written policy, conduct training and submit documentation
of the training conducted for staff using ESE guidance
http://www.doe.mass.edu/sped/iep/sld/ when a student is suspected of having a specific
learning disability, including agendas, examples of training materials, and signed
attendance sheets. This progress report is due September 30, 2013.
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Subsequent to staff training, please conduct internal monitoring. Please provide the
results of a record review from a sample of students representative of grade levels and
identified the Team with a specific learning disability (approximately 12-15 total). Please
ensure that the records selected are either initials and re-evaluations developed after all
corrective actions have been implemented. Please review the records for evidence that all
required elements and the Team's written determination to establish a determination of
specific learning disability is developed & in the student record.
Please indicate the number of records that included the documentation of the Teams'
specific learning disability determination. If continued noncompliance was identified,
please indicate the specific corrective action taken to address the noncompliance. Provide
a detailed summary of the district's record review, including student's grade level;
method of determination; and the results of the review. Include in the narrative summary
of results: 1) The number of student records reviewed; 2) The number of student records
in compliance; 3) For all records not in compliance with this criterion, determine the root
cause(s) of the non-compliance; and 4) The district's plan to remedy the non-compliance
if applicable. Please provide the results of the student record review by December 31,
2013.
Please note that when conducting internal monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade level for the record review; b) Date of the review; c) Name of
person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
09/30/2013
12/31/2013
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Spirit of Knowledge Charter School (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 7 Transfer of parental rights at age of majority and student
Not Implemented
participation and consent at the age of majority
Department CPR Findings:
Interviews and student records indicated that the charter school has not developed a
procedure for ensuring the appropriate transfer of educational decision-making rights at
the student's age of majority.
Description of Corrective Action:
Special education students nearing the age of 17 years are informed /given notice of the
age of majority rule during their annual meeting. Parent and student receive an
explanation of the options in the age of majority determination, which include the
student?s transfer of rights and a form that is required to be signed by parent and
student indicating the student?s decision. This information is documented in the student?s
electronic and special education student file.
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Director Janet Griffith
Completion:
Dean David S. Cutler
09/30/2013
Evidence of Completion of the Corrective Action:
The electronic ESPED system tracks this process. Additionally, student files will identify
tangible records identifying discussions and decisions, and any subsequent notices that
were sent.
Description of Internal Monitoring Procedures:
A consistent review will be held annually in updating our message so it aligns with current
or new regulations. This will be included in the Special Education outreach information for
the district.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 7 Transfer of parental rights at age of
Approved
majority and student participation and
Status Date: 06/24/2013
consent at the age of majority
Basis for Partial Approval or Disapproval:
The district's described process does not address all aspects of implementation of AOM.
The district may use a Team meeting to discuss the transfer of decision-making, but must
send a notice to the family as well IF the parent or student does not attend. The district
must document this notification to parents and students in subsequent IEPs thereafter.
Department Order of Corrective Action:
The district will develop a policy based on ESE guidance at
http://www.doe.mass.edu/sped/advisories/11_1.html and conduct training for all staff
involved with this process. Follow-up will include an administrative record review and a
report back to the Department on compliance found.
Required Elements of Progress Report(s):
Please develop and provide the written policy based on ESE guidance
(www.doe.mass.edu/sped/advisories/11_1.html). Conduct training and submit
documentation of the training for all relevant staff, including agendas, examples of
training materials, and signed attendance sheets. This progress report is due September
30, 2013.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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Subsequent to staff training, please conduct internal monitoring. Please provide the
results of a record review from a sample of students records where the students have
reached 17 years of age or older, (approximately 12-15 total)- this sample must be drawn
from students receiving AOM notice after all corrective actions are completed.
Please review the records for evidence that the Teams have provided notice at 17 and
have properly transferred decision-making rights at 18 for those applicable students.
Please indicate the number of records that included the documentation of Notice and
Transfer of Rights. If continued noncompliance was identified, please indicate the specific
corrective action taken to address the noncompliance. Provide a detailed summary of the
district's record review, including student's grade level; method of determination; and the
results of the review. Include in the narrative summary of results: 1) The number of
student records reviewed; 2) The number of student records in compliance; 3) For all
records not in compliance with this criterion, determine the root cause(s) of the noncompliance; and 4) The district's plan to remedy the non-compliance if applicable. Please
provide the results of the student record review by December 31, 2013.
Please note that when conducting internal monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade level for the record review; b) Date of the review; c) Name of
person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
09/30/2013
12/31/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Spirit of Knowledge Charter School (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 11 School district response to parental request for
Not Implemented
independent educational evaluation
Department CPR Findings:
Interviews and document review demonstrated that the charter school does not have
policies or procedures to respond to parental requests for an independent educational
evaluation.
Description of Corrective Action:
Parents making requests for independent educational evaluations will be supported with a
Team meeting to analyze the request and proactively address the needs in the request.
The Team will document this in the electronic system and it will be identified in the IEP on
page N1A. If additional educational evaluations are needed, this will be identified in the
IEP on page EE1. In compliance with §603 CMR 28.00, the initial evaluation may be
inconclusive and may require additional testing. In this circumstance, eligibility
determinations will be partially determined and not used in considering placement.
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Director Janet Griffith
Completion:
09/30/2013
Evidence of Completion of the Corrective Action:
The electronic ESPED system tracks this process. Additionally, student files will identify
tangible records identifying requests, assessments, recommendations, and
determinations. These files will be kept confidential and secure in the Special Education
department, whether or not the student is found eligible for services.
Description of Internal Monitoring Procedures:
A consistent review will be held annually in updating our message so it aligns with current
or new regulations. School policy will be updated to align with the DESE regulations and
this will be included in the Special Education outreach information for the district.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 11 School district response to
Approved
parental request for independent
Status Date: 06/24/2013
educational evaluation
Basis for Partial Approval or Disapproval:
There is no requirement for a Team meeting upon the request by a parent for an
independent educational evaluation. Team meetings may help to advance understanding
and state the intentions of both parties. As long as the district responds within 5 days
with Notice and clearly answers the question as to the District's intention to conduct the
evaluation then the response is appropriate. Calling a Team meeting under this
circumstance cannot replace the district's responsibility to answer the parent's question as
to whether or not it will conduct an independent evaluation.
Department Order of Corrective Action:
The district will develop a written policy to include all of the six elements found in 603
CMR 28.04(5). Please use ESE guidance at www.doe.mass.edu/sped/advisories/04_1.html
as basis of policy. In addition, the district will conduct training for all special education
staff to familiarize them with this requirement. Follow-up will include an administrative
record review and a report back to the Department on compliance found.
Required Elements of Progress Report(s):
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Please develop and provide a written policy using ESE guidance
(www.doe.mass.edu/sped/advisories/04_1.html). Conduct training and submit
documentation of the training for staff to properly respond to parental requests for
independent educational evaluations, including agendas, examples of training materials,
and signed attendance sheets. This progress report is due September 30, 2013.
Subsequent to staff training, please conduct internal monitoring. Please provide the
results of a record review from a sample of students records where parents have
requested independent educational evaluations -- this sample must be drawn from
students with IEEs conducted after all corrective actions are completed.
Please review the records for evidence that the District has followed all procedural
requirements of an IEE. Please indicate the number of records that contained this Notice.
If continued noncompliance was identified, please indicate the specific corrective action
taken to address the noncompliance. Provide a detailed summary of the district's record
review, including student's grade level; method of determination; and the results of the
review. Include in the narrative summary of results: 1) The number of student records
reviewed; 2) The number of student records in compliance; 3) For all records not in
compliance with this criterion, determine the root cause(s) of the non-compliance; and 4)
The district's plan to remedy the non-compliance if applicable. Please provide the results
of the student record review by December 31, 2013.
Please note that when conducting internal monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade level for the record review; b) Date of the review; c) Name of
person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
09/30/2013
12/31/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Spirit of Knowledge Charter School (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 15 Outreach by the School District (Child Find)
Not Implemented
Department CPR Findings:
According to document review, the charter school has not established a method of
outreach to parents or guardians to inform them of the process to refer students for a
special education evaluation.
Description of Corrective Action:
We will set up an outreach method to parents or guardians informing them of the process
to refer students for a special education evaluation. We will provide this on the website
and will share this at Parent Organization meetings at the school, feeder school(s) and
charter schools. We will provide a handout and engage in discussions
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Director Janet Griffith
Completion:
05/30/2013
Evidence of Completion of the Corrective Action:
A flowchart diagram or narrative will be provided to participants and interested parties.
The school?s website will provide information.
Description of Internal Monitoring Procedures:
A consistent review will be held annually in updating our message so it aligns with current
or new regulations
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 15 Outreach by the School District
Status Date: 06/24/2013
(Child Find)
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please conduct training and submit documentation of the training conducted for staff on
the requirement to provide appropriate child find outreach activities in a charter school,
including agendas, examples of training materials, and signed attendance sheets. This
progress report is due September 30, 2013. Please use the ESE document referenced
above as the basis of the policy development & training.
The district must submit evidence that it has provided access to information on how to
seek an evaluation to all parents with children enrolled in the school by December 31,
2013.
Progress Report Due Date(s):
09/30/2013
12/31/2013
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Spirit of Knowledge Charter School (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18A IEP development and content
Partially Implemented
Department CPR Findings:
Interviews and student records indicated that IEP teams do not consider or address the
skills and proficiencies needed to avoid and respond to bullying, harassment, or teasing
for those students whose disabilities make them susceptible to bullying or for those
students whose disability affects their social skills development. According to interviews
and student record review, the charter school does not specifically address the skills and
proficiencies needed to avoid and respond to bullying, harassment, or teasing for students
on the autism spectrum.
Description of Corrective Action:
Language regarding Bullying and Autism were added to the IEP electronic documents in
January 2013.
Special Educators are using this with each IEP
and are discussing this with the student and parents during each IEP meeting.
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Director Janet Griffith
Completion:
05/30/2013
Evidence of Completion of the Corrective Action:
The questions are identified on the IEP forms and have been added to the ESPED
documents.
Description of Internal Monitoring Procedures:
Each year?s annual review of students? IEPs will provide an update of these elements.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18A IEP development and content
Corrective Action Plan Status: Partially
Approved
Status Date: 06/24/2013
Basis for Partial Approval or Disapproval:
The district's approach to IEP development for this criterion must address a broader scope
than adding template language to IEPs. Please see ESE guidance at
www.doe.mass.edu/sped/advisories/11_2ta.html.
Department Order of Corrective Action:
Develop a clear policy to include all of the (5) elements of the criterion, using
http://www.doe.mass.edu/sped/advisories/11_2ta.html as the basis. The district will
conduct training for all special education staff to familiarize them with this requirement.
Follow-up will include an administrative record review and report.
Required Elements of Progress Report(s):
Please articulate & provide the district's written policy, using ESE guidance
(www.doe.mass.edu/sped/advisories/11_2ta.html). Please conduct training on this policy
and submit documentation of the training conducted for staff on the requirement to
address the skills and proficiencies to respond to bullying, harassment or teasing including
agendas, examples of training materials, and signed attendance sheets. This progress
report is due September 30, 2013.
Subsequent to staff training, please conduct internal monitoring. Please provide the
results of a record review from a sample of all student records, (approximately 12-15
total). This sample of students must have IEPs developed after all corrective actions are
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Spirit of Knowledge Charter School (District) CPR Corrective Action Plan
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completed. Please review the records for evidence that the Teams have considered or
addressed the skills and proficiencies needed to avoid and respond to bullying,
harassment, or teasing for those students whose disabilities make them susceptible to
bullying or for those students whose disability affects their social skills development.
Please indicate the number of records that were in compliance. If continued
noncompliance was identified, please indicate the specific corrective action taken to
address the noncompliance. Provide a detailed summary of the district's record review,
including student's grade level; method of determination; and the results of the review.
Include in the narrative summary of results: 1) The number of student records reviewed;
2) The number of student records in compliance; 3) For all records not in compliance with
this criterion, determine the root cause(s) of the non-compliance; and 4) The district's
plan to remedy the non-compliance if applicable. Please provide the results of the student
record review by December 31, 2013. Please note that when conducting internal
monitoring the district must maintain the following documentation and make it available
to the Department upon request: a) List of student names and grade level for the record
review; b) Date of the review; c) Name of person(s) who conducted the review, their
roles(s), and their signature(s).
Progress Report Due Date(s):
09/30/2013
12/31/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Spirit of Knowledge Charter School (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18B Determination of placement; provision of IEP to parent
Partially Implemented
Department CPR Findings:
Student records indicated that the charter school does not provide the parent with two (2)
copies of the proposed IEP and proposed placement. Instead, the school provides one
copy of the proposed IEP and proposed placement with an extra copy of the signature
pages only. In addition, student records and interviews indicated that proposed IEPs are
consistently sent to parents more than ten (10) days after the Team meeting.
Description of Corrective Action:
Related services have been added to all IEPs by May 2013. Proposed placements are
designated in the IEPs. Each IEP has a check-off box indicating 2 copies of the IEP were
sent home. This was added to the IEP electronic documents in January 2013. Proposed
IEPs are sent home to parents either before 5 days or before 10 days, if the parent signed
the meeting minutes.
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Director
Completion:
09/30/2013
Evidence of Completion of the Corrective Action:
The check-off box for 2 copies sent home is located at the bottom left corner of the N1
form. This has been added to the ESPED documents.
Description of Internal Monitoring Procedures:
Each year?s annual review of students? IEPs will provide an update of these elements.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 18B Determination of placement;
Approved
provision of IEP to parent
Status Date: 06/24/2013
Basis for Partial Approval or Disapproval:
Discontinue the practice of asking parents to sign the meeting summary notes; this
document is not the district's proposed IEP and cannot be used as such.
Please use the ESE's guidance on the use of summary meeting notes to facilitate the
immediate proposal of an IEP to parents:
http://www.doe.mass.edu/news/news.aspx?id=3182.
The district's proposed use of ESPED & a check off box to indicate two copies are sent to
families is accepted.
Department Order of Corrective Action:
Using the ESE memorandum (http://www.doe.mass.edu/news/news.aspx?id=3182),
develop a policy that addresses the immediate proposal of the IEP to families and
appropriate use of the Team meeting summary notes. In addition, the district will
conduct training for all special education staff to familiarize them with this requirement.
Follow-up will include an administrative record review and a report back to the
Department on compliance found.
Required Elements of Progress Report(s):
Please articulate & provide the district's policy using
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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www.doe.mass.edu/news/news.aspx?id=3182; conduct training and submit
documentation of the training conducted for staff on the requirement to immediately
propose the IEP following the Team Meeting and appropriate use of the Team meeting
summary. Include agendas, examples of training materials, and signed attendance
sheets. This progress report is due September 30, 2013.
Subsequent to staff training, please conduct internal monitoring. Please provide the
results of a record review from a sample of all student records, (approximately 12-15
total) -- this sample must be drawn from Team meetings convened after all corrective
actions are completed. Please review the records for evidence that the district has 1)
proposed the IEP and placement no later than 10 school working days when summary
meeting notes have been given to parent; and 2) two copies of the proposed IEP &
placement are sent.
Please indicate the number of records that were in compliance. If continued
noncompliance was identified, please indicate the specific corrective action taken to
address the noncompliance. Provide a detailed summary of the district's record review,
including student's grade level; method of determination; and the results of the review.
Include in the narrative summary of results: 1) The number of student records reviewed;
2) The number of student records in compliance; 3) For all records not in compliance with
this criterion, determine the root cause(s) of the non-compliance; and 4) The district's
plan to remedy the non-compliance if applicable. Please provide the results of the student
record review by December 31, 2013. Please note that when conducting internal
monitoring the district must maintain the following documentation and make it available
to the Department upon request: a) List of student names and grade level for the record
review; b) Date of the review; c) Name of person(s) who conducted the review, their
roles(s), and their signature(s).
Progress Report Due Date(s):
09/30/2013
12/31/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Spirit of Knowledge Charter School (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 29 Communications are in English and primary language of
Partially Implemented
home
Department CPR Findings:
Interviews, record review, and document review indicated that the charter school does
not provide translated documents to parents when the primary language of the home is
not English.
Description of Corrective Action:
Translated documents are provided to parents when the primary language of the home is
not English. Interpreters are provided in parent meetings to translate and to explain the
content of the documents.
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Director Janet Griffith
Completion:
09/30/2013
Evidence of Completion of the Corrective Action:
The documents are located in the student files and the interpreter is noted in the meeting
minutes and attendance sheet. Further steps will be to translate all pages as templates
so the readiness availability is immediate.
Description of Internal Monitoring Procedures:
Each year?s annual review of students? IEPs will provide an update of these elements.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 29 Communications are in English and
Approved
primary language of home
Status Date: 06/24/2013
Basis for Partial Approval or Disapproval:
The district's proposed corrective action lack sufficient detail. Please note that the
district's documentation of interpreters at Team meetings (e.g., signing the N3A, noted in
summary notes) is appropriate.
Department Order of Corrective Action:
Please develop a policy for translating documents based on parent's indication of need.
Most districts use the Home Language Survey to determine parents' preference for
translations and use the district's database (ESPED) to maintain this information in
student record. Follow-up will include an administrative record review and a report back
to the Department on compliance found.
Required Elements of Progress Report(s):
Please articulate & provide the district's written policy on collecting data on parent
preferences for translated documents & maintenance/use of this information, including
person identified for oversight of the process; following the development of this policy &
procedure, conduct training to all staff involved in the process and submit documentation
of the training including agendas, examples of training materials, and signed attendance
sheets. This progress report is due September 30, 2013.
Subsequent to staff training, please conduct internal monitoring. Please provide the
results of a record review from a sample of all student records, (approximately 12-15
total). This sample of students must be drawn from IEP meetings convened after all
corrective actions are completed.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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Please review the records for evidence that the district has provided translated
documents to parents who have indicated that the primary language of the home is not
English and translations are required. Please indicate the number of records that were in
compliance. If continued noncompliance was identified, please indicate the specific
corrective action taken to address the noncompliance. Provide a detailed summary of the
district's record review, including student's grade level; method of determination; and the
results of the review. Include in the narrative summary of results: 1) The number of
student records reviewed; 2) The number of student records in compliance; 3) For all
records not in compliance with this criterion, determine the root cause(s) of the noncompliance; and 4) The district's plan to remedy the non-compliance if applicable. Please
provide the results of the student record review by December 31, 2013. Please note that
when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade level for the record review; b) Date of the review; c) Name of person(s)
who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
09/30/2013
12/31/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Spirit of Knowledge Charter School (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 32 Parent advisory council for special education
Not Implemented
Department CPR Findings:
Document review and interviews indicated that the charter school does not have a Parent
Advisory Council for Special Education.
Description of Corrective Action:
We will set up a district-wide parent advisory council on special education for all
interested parties. The focus will address safety of special education students, the
education of special education students, and the planning, development, and evaluation of
the school?s special education programs. By-laws for the meeting?s operational
procedures will be established. An annual workshop will be given to discuss student rights
and their parents and guardians under the state and federal special education laws.
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Director
Completion:
09/30/2013
Evidence of Completion of the Corrective Action:
A bi-monthly meeting will be scheduled. This will be listed on the school calendar events
which are listed on the website. An alert system phone message will go out to all parents
and notices will be given to students to take home.
Description of Internal Monitoring Procedures:
A consistent review will be held annually in updating our message so it aligns with current
or new regulations.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 32 Parent advisory council for special
Status Date: 06/24/2013
education
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please use ESE guidance
www.doe.mass.edu/sped/pac/guidelines.pdf#search=%22sped%22 for development of
SEPAC by-laws, purpose, membership, etc.
Using the ESE guidance
www.doe.mass.edu/sped/pac/guidelines.pdf#search=%22sped%22, provide a full
description of the school's SEPAC, such as describing how membership will be offered to
all parents, deveoping a plan for implementation of SEPAC responsibilities, identifying
parent leadership/officers, developing bylaws, etc., by September 30, 2013.
Provide notice of an annual workshop to be provided by the school district by December
31, 2013.
Progress Report Due Date(s):
09/30/2013
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12/31/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 46 Procedures for suspension of students with disabilities
Not Implemented
when suspensions exceed 10 consecutive school days or a
pattern has developed for suspensions exceeding 10 cumulative
days; responsibilities of the Team; responsibilities of the district
Department CPR Findings:
According to documents and interviews with administration, the charter school does not
currently have a policy to address the discipline of student with disabilities beyond 10
days, including identifying interim alternative educational setting (IAES) options.
Description of Corrective Action:
Special Education students who have been suspended for more than 10 days or 10
consecutive days participate in a Team meeting to determine if the behavior is a
manifestation of the disability. The manifestation determination is documented and placed
in the student?s file. Functional Behavior Assessments are conducted and Behavior
Intervention Plans are written for those students who exhibit chronic behavioral
infractions or the Team determines it is a manifestation. The process and reasoning for
the meeting is explained to the parent.
Title/Role(s) of responsible Persons:
Expected Date of
Dean David S. Cutler
Completion:
Special Education Director Janet Griffith
05/30/2013
Evidence of Completion of the Corrective Action:
Copies of the manifestation documents are located in the student?s file. As well, the FBAs
and BIPs are in the student?s file. Parents are given copies of the process and a flowchart.
Description of Internal Monitoring Procedures:
A consistent review will be held annually in updating our message so it aligns with current
or new regulations.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 46 Procedures for suspension of
Approved
students with disabilities when
Status Date: 06/24/2013
suspensions exceed 10 consecutive
school days or a pattern has developed
for suspensions exceeding 10 cumulative
days; responsibilities of the Team;
responsibilities of the district
Basis for Partial Approval or Disapproval:
The district's proposed corrective action does not sufficiently address all elements of this
criterion.
Department Order of Corrective Action:
Develop a policy for the suspension of students beyond 10 days that conforms with all
elements of the criterion. Please refer to the standards using the link for SE criterion #46
above. In addition, the district will conduct training for all special education staff to
familiarize them with this requirement. Follow-up will include an administrative record
review and a report back to the Department on compliance found.
Required Elements of Progress Report(s):
Develop & provide a policy consistent with the state & federal requirements for students
suspended beyond 10 days. Once the policy has been developed, conduct training and
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submit documentation of the training for both regular & special education staff on the
requirements of suspension procedures and due process. Documentation must include
agendas, examples of training materials, and signed attendance sheets. This progress
report is due September 30, 2013.
Develop a list of Interim Alternative Education Setting (IAES) sites or educational settings
appropriate for students suspended beyond 10 days. These settings enable students to
continue in the general curriculum and to continue receiving services identified on the IEP,
and provides services to address the problem behavior.
Subsequent to staff training, please conduct internal monitoring. Please provide the
results of a record review from a sample of all student records, (approximately 12-15
total). This sample of student records must be drawn from records where students have
been suspended beyond 10 days following the implementation of all corrective actions.
Please review the records for evidence that the Teams have provided appropriate
suspension procedures for students with disabilities. Please indicate the number of
records that were in compliance. If continued noncompliance was identified, please
indicate the specific corrective action taken to address the noncompliance. Provide a
detailed summary of the district's record review, including student's grade level; method
of determination; and the results of the review. Include in the narrative summary of
results: 1) The number of student records reviewed; 2) The number of student records in
compliance; 3) For all records not in compliance with this criterion, determine the root
cause(s) of the non-compliance; and 4) The district's plan to remedy the non-compliance
if applicable. Please provide the results of the student record review by December 31,
2013.
Please note that when conducting internal monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade level for the record review; b) Date of the review; c) Name of
person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
09/30/2013
12/31/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 47 Procedural requirements applied to students not yet
Not Implemented
determined to be eligible for special education
Department CPR Findings:
According to document review and interviews with administration, the charter school does
not currently have a policy for disciplining students not yet determined to be eligible for
special education.
Description of Corrective Action:
Students who have a disability but have not yet been determined to be eligible for special
education are disciplined according to FAPE guidelines and receive all procedural
protections of eligible students. All considerations are given to students with disabilities
when disciplined and the evaluation process for eligibility is expedited. The electronic
system and student files will indicate the eligibility process and the concluding results
which may or may not affect future disciplinary actions with that student.
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Director Janet Griffith
Completion:
05/30/2013
Evidence of Completion of the Corrective Action:
The student files indicate the parent request for concern and/or disciplinary actions in the
meeting minutes and this is noted on the N1 form. The evaluation findings provide
evidence of a disability or not and subsequent steps for this student. Recommendations
and options are documented in the student file on ESPED and in the student special
education file, whether eligible or not. Parent signatures are obtained as evidenced
throughout the process including the final determinations
Description of Internal Monitoring Procedures:
A consistent review will be held annually in updating our message so it aligns with current
or new regulations.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 47 Procedural requirements applied to
Approved
students not yet determined to be
Status Date: 06/24/2013
eligible for special education
Basis for Partial Approval or Disapproval:
The district's proposed corrective action does not sufficiently address all areas of this
criterion.
Department Order of Corrective Action:
Develop a written policy that includes all (3) elements of the criterion; please refer to SE
#47 criterion link above. In addition, the district will conduct training for all special
education staff to familiarize them with this requirement. Follow-up will include an
administrative record review and a report back to the Department on compliance found.
Required Elements of Progress Report(s):
Develop & provide a written policy consistent with state & federal regulations on the
procedural requirements for students not yet found eligible for special education.
Following the policy development, conduct training and submit documentation of the
training conducted for staff on the requirement to provide procedural protections for
students not yet found eligible for Special Education to include copies of agendas,
examples of training materials, and signed attendance sheets. This progress report is due
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September 30, 2013.
Subsequent to staff training, please conduct internal monitoring. Please provide the
results of a record review from a sample of student records (as many as are applicable to
the standard). Please review the records for evidence that IEP Teams take into account
due process procedures for disciplining students not yet found eligible for services and
expedite the assessments as required. Please indicate the number of records that were in
compliance.
If continued noncompliance was identified, please indicate the specific corrective action
taken to address the noncompliance. Provide a detailed summary of the district's record
review, including student's grade level; method of determination; and the results of the
review. Include in the narrative summary of results: 1) The number of student records
reviewed; 2) The number of student records in compliance; 3) For all records not in
compliance with this criterion, determine the root cause(s) of the non-compliance; and 4)
The district's plan to remedy the non-compliance if applicable. Please provide the results
of the student record review by December 31, 2013.
Please note that when conducting internal monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade level for the record review; b) Date of the review; c) Name of
person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
09/30/2013
12/31/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 55 Special education facilities and classrooms
Partially Implemented
Department CPR Findings:
Interviews and facility review demonstrated that special education students have to step
through a general education classroom to access counseling. A rolling chalkboard is used
to partition the space, but this does not provide privacy.
Description of Corrective Action:
Special education students will receive services for pull-out or enrichment support in a
classroom which is equal in all physical respects to the average standards of general
education facilities and classrooms. The same priority is given to special education
students in all settings, e.g., inclusion, pull-aside, or pull-out. Supportive measures are
given so not to stigmatize such students. Privacy will be given to all students and the
separation of eligible students will be seamless.
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Director Janet Griffith
Completion:
Dean David S. Cutler
09/01/2013
Executive Director Paula F. Bailey
Evidence of Completion of the Corrective Action:
The 2013-2014 Master Schedule and building layout will reflect the addition to the special
Education Classroom that will ensure privacy and more suitable accommodations.
Description of Internal Monitoring Procedures:
As the school continues to grow in size, The Spirit of Knowledge Charter School will
ensure that the Special Education Department maintains their own classroom as a priority
to the school.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 55 Special education facilities and
Status Date: 06/24/2013
classrooms
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide a detailed floor plan and Master Schedule for the school to include all
General Education and Special Education classroom spaces and related service spaces.
Report to the Department by September 30, 2013.
A representative of the Department will make an onsite facility check in September 2013.
Progress Report Due Date(s):
09/30/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7 Information to be translated into languages other than
Not Implemented
English
Department CPR Findings:
According to document review, the charter school does not translate recruitment material,
does not have translated handbooks, and does not have a system of oral interpretation
established.
Description of Corrective Action:
The Spirit of Knowledge Charter School will be contracting with outside services in order
to have the school handbook, recruitment materials and key policies. We currently have
(3) in house spanish translators on staff, (2) Russian Translators, (1) Portuguese
Translator and a outside contractor to do our Arabic translation.
Title/Role(s) of responsible Persons:
Expected Date of
Dean David S. Cutler
Completion:
09/01/2013
Evidence of Completion of the Corrective Action:
Going Forward we will submit all resources that have been translated and made available
to the community.
Description of Internal Monitoring Procedures:
Our ELL Department will monitor our student population in order to determine the proper
languages that we will need to have resources translated in.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
CR 7 Information to be translated into
Approved
languages other than English
Status Date: 06/24/2013
Basis for Partial Approval or Disapproval:
The district must develop specific policies and procedures for the translation of
recruitment materials in the primary languages of the charter school's geographic
location, as well as translating and annually updating school handbooks and providing a
system or oral interpretation. Please note that students who are not ELL may still have
family members who require oral interpreation and translated documents. Students
should not be asked to translate or interpret for family members.
Department Order of Corrective Action:
Develop a policy to include all requirements of this criterion, including the recruitment
materials and oral interpretation. The district will conduct training to inform staff that
these requirements apply to any students whose family's primary language is not English,
even if the student is not identified as ELL. Follow-up will include internal monitoring.
Required Elements of Progress Report(s):
Provide the district's plan for translating recruitment materials in the languages
represented in Worcester by September 30, 2013. Please note these recruitment
materials are the documents placed in the community to attract students & families to
apply to the school and may include fliers, newspaper notices, brochures, etc.
Provide the district's policy and procedures for the provision of translated important
school documents and oral interpretation to assist parents/guardians with limited English
skills, including those who speak low-incidence languages. This will include the
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identification of families needing these services, documenting the provision of service, and
maintaining the information in the relevent database/record. Provide evidence of training
to relevant staff on these procedures and include evidence of the training (signed
attendance sheet, training agenda & materials). This is due September 30, 2013.
Provide evidence of the district's translated recruitment materials & important school
documents and a list of families who have been identifed as requiring oral interpretation
by December 31, 2013.
Progress Report Due Date(s):
09/30/2013
12/31/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 8 Accessibility of extracurricular activities
Partially Implemented
Department CPR Findings:
According to document review, the charter school does not provide announcements
regarding extracurricular activities in languages other than English.
Description of Corrective Action:
All Alertnow mass communications will be sent to parents is Spanish which is the primary
language of our non english speaking families.
Title/Role(s) of responsible Persons:
Expected Date of
Dean David S. Cutler
Completion:
05/30/2013
Evidence of Completion of the Corrective Action:
All communications will be logged verifying the multi language submission.
Description of Internal Monitoring Procedures:
All mass communications will be checked by our ELL Staff prior to launch.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 8 Accessibility of extracurricular
Status Date: 06/24/2013
activities
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Develop & provide a written policy for translating notices and announcements regarding
extracurricular activities and submit by September 30, 2013.
Provide training in the form of a memo for all staff involved with sending out notices
(office, secretarial et al.) on the requirement for translations and submit a copy of the
memo by September 30, 2013. Provide to the Department a selection of translated
announcements of extracurricular activities for the Spring 2013 and Fall 2013 by
December 31, 2013.
Progress Report Due Date(s):
09/30/2013
12/31/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10A Student handbooks and codes of conduct
Partially Implemented
Department CPR Findings:
Document review demonstrated that the charter school's student handbook does not
contain appropriate procedures for the discipline of students with Section 504
Accommodation Plans. Document review also indicated that the handbook's
nondiscrimination policy does not include the protected class of gender identity. See also
CR 7.
Description of Corrective Action:
The Spirit of Knowledge Charter School has adopted an updated non-discrimination policy
that includes language that specifically includes the protected class of gender identity.
The 2013-2014 School Handbook will consist of this policy in it's entirety in addition to
language that details the discipling of students with Section 504 Accommodation Plans.
Title/Role(s) of responsible Persons:
Expected Date of
Dean David S. Cutler
Completion:
05/30/2013
Evidence of Completion of the Corrective Action:
2013-2014 School Handbook
Description of Internal Monitoring Procedures:
A yearly policy review and or revision will take place
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 10A Student handbooks and codes of
Status Date: 06/24/2013
conduct
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a copy of the 2013-2014 Student Handbook for review by September 30, 2013.
Progress Report Due Date(s):
09/30/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10B Bullying Intervention and Prevention
Partially Implemented
Department CPR Findings:
According to document review, the school has not included relevant sections of the
Bullying Prevention and Intervention Plan in employee handbooks. Additionally, the Plan
has not been translated into the major languages of the school.
Description of Corrective Action:
Our current bullying prevention and intervention plan will have relevant sections placed in
the handbook and translated into appropriate languages.
Title/Role(s) of responsible Persons:
Expected Date of
Dean David S. Cutler
Completion:
09/01/2013
Evidence of Completion of the Corrective Action:
The 2014 School Handbook will reflect these changes.
Description of Internal Monitoring Procedures:
Any amendments made to the "plan" or the anti bullying policy will be updated in the
handbook and sent out as a supplement.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 10B Bullying Intervention and
Status Date: 06/24/2013
Prevention
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a copy of the employee handbook to include the relevant sections of the antibullying plan relevant to teachers and school employees to the Department by September
30, 2013.
Please also include any translated copies and or supplements used during the 2012/2013
school year. Please identify by highlighting the additional language in the translated copy.
Progress Report Due Date(s):
09/30/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 16 Notice to students 16 or over leaving school without a
Partially Implemented
high school diploma, certificate of attainment, or certificate of
completion
Department CPR Findings:
According to document review and interviews with administration, the district has
articulated a policy for students aged 16 or older leaving school without a high school
diploma, which includes inviting the family to meet with school representatives to discuss
reasons the student is leaving school, providing a time extension for the meeting if
necessary, and informing the family of the student's right to return to school, as well as a
policy to send annual written notice to former students who have not yet earned their
competency determination and who have not transferred to another school that includes
information about publicly funded post-high school academic support programs. However,
the school has not developed the notices required to implement the process.
Description of Corrective Action:
The policy for students aged 16 or older leaving school without a high school diploma,
which includes inviting the family to meet with school representatives to discuss reasons
the student is leaving school, providing a time extension for the meeting if necessary, and
informing the family of the student's right to return to school, as well as a policy to send
annual written notice to former students who have not yet earned their competency
determination and who have not transferred to another school that includes information
about publicly funded post-high school academic support programs. Proper notices will be
generated in the appropriate languages so as to accomodate for the population.
Title/Role(s) of responsible Persons:
Expected Date of
Dean David S. Cutler
Completion:
Executive Director Paula F. Bailey
09/01/2013
Evidence of Completion of the Corrective Action:
The proper notices will be available and translated into the appropriate languages with
detailed information on publicly funded post-high school academic support programs.
Description of Internal Monitoring Procedures:
A anual review of the policy and procedures will take place to include any additional
translations that may be needed.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 16 Notice to students 16 or over
Status Date: 06/24/2013
leaving school without a high school
diploma, certificate of attainment, or
certificate of completion
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide a copy of each of the two notices for students 16 or over who are leaving
school without a diploma or certificate of attainment or certificate of completion, including
the first notice identifying the issue and the second notice as outreach to students.
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Please note that the charter school should first check with the local school district to
ensure that students who have left the school are not re-enrolled in the district's high
school. This is due to the Department by September 30, 2013.
Progress Report Due Date(s):
09/30/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 17A Use of physical restraint on any student enrolled in a
Partially Implemented
publicly-funded education program
Department CPR Findings:
According to document review, the charter school does not implement the following: 1)
provide an annual review of procedures with school personnel; 2) develop and implement
individual waiver procedures consistent with the regulations; 3) provide training for new
employees within a month of their employment; and 4) maintain a log of restraints lasting
over five minutes or where injury to the staff or student occurs.
Description of Corrective Action:
The Spirit of Knowledge Charter School will maintain a 100% attainment regarding
faculty/staff being CPI Non-Violent Crisis Intervention verbal deescalation and restraint
trained. The Dean is a Senior Level CPI Instructor and requires as part of professional
development that all faculty/staff be trained before each school year. Additionally, any
new staff members will be trained within the required one month time frame following
their arrival to the Spirit of Knowledge Charter School.
Title/Role(s) of responsible Persons:
Expected Date of
Dean David S. Cutler
Completion:
Executive Director Paula F. Bailey
09/01/2013
Evidence of Completion of the Corrective Action:
All staff rosters will be kept on file for proof of 100% accountability and proof of training
starting in the 2013-2014 Academic year.
Description of Internal Monitoring Procedures:
The CPI Certification only lasts one year so all faculty/staff will be required to have a
refresher training before the start of a new Academic Year.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
CR 17A Use of physical restraint on any
Approved
student enrolled in a publicly-funded
Status Date: 06/24/2013
education program
Basis for Partial Approval or Disapproval:
The district's training plan is approved; however, the development of an individual waiver
policy consistent with the regulations and the maintenance of a log of restraints lasting
over five minutes or where injury to the staff or student occur are not addressed. Please
refer to the link for criterion CR #17A for greater detail.
Department Order of Corrective Action:
The district must address all areas of identified non-compliance by developing a waiver
policy and restraint log as required by state regulations.
Required Elements of Progress Report(s):
Provide evidence of the staff restraint training from the beginning of the 2013-2014
school, including signed attendance sheets for all employees and sample materials.
Provide the district's written policy/procedure for the implmentation of an individual
student waiver consistent with the regulations.
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Provide the district's log of restraints lasting over five minutes or where injury to the staff
or student occur, along with evidence that the district's policy addresses staff
responsibillites for restraints in this category.
These elements are all due to the Department by September 30, 2013.
Progress Report Due Date(s):
09/30/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 18 Responsibilities of the school principal
Partially Implemented
Department CPR Findings:
According to document review and interviews with administration, the school's curriculum
accommodation plan does not address support for students who are linguistic minorities.
In addition, document review demonstrates that the school has not developed a
procedure to provide educational services to students confined to home or hospital.
Description of Corrective Action:
School will include in the district's curriculum accommodation plan the plan for supporting
students who are linguistic minorities. School will develop a procedure to provide
educational services to students confined to home or hospital.
Title/Role(s) of responsible Persons:
Expected Date of
Executive Director Paula F. Bailey
Completion:
09/01/2013
Evidence of Completion of the Corrective Action:
The curriculum plan will include the necessary supports such as Speech Pathology, ELL,
etc. Additionally, a written procedure will be in place to provide services for students
confined to home or hospital.
Description of Internal Monitoring Procedures:
Anual review of policy and producers.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 18 Responsibilities of the school
Status Date: 06/24/2013
principal
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide to the Department a copy of the District's Curriculum Accommodation Plan
to include the plan for supporting students who are linguistic minorities and the provision
of educational services to students confined to home or hospital by September 30, 2013.
Progress Report Due Date(s):
09/30/2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 23 Comparability of facilities
Partially Implemented
Department CPR Findings:
See SE 55.
Description of Corrective Action:
Currently the special education students have to step through a general education
classroom to access counseling. A rolling chalkboard is used to partition the space, but
this does not provide privacy. Starting in the 2013-2014 Academic year the special
education department will be assigned their own classroom that is private and free of
intrusion.
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Director Janet Griffith
Completion:
Dean David S. Cutler
09/01/2013
Executive Director Paula F. Bailey
Evidence of Completion of the Corrective Action:
The 2013-2014 Master Schedule and building layout will reflect the addition to the special
Education Classroom that will ensure privacy and more suitable accommodations.
Description of Internal Monitoring Procedures:
As the school continues to grow in size, The Spirit of Knowledge Charter School will
ensure that the Special Education Department maintains their own classroom as a priority
to the school.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 23 Comparability of facilities
Corrective Action Plan Status: Approved
Status Date: 06/24/2013
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
See SE 55. A Department representative will make an onsite facility review in September
2013.
Progress Report Due Date(s):
09/30/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Spirit of Knowledge Charter School (District) CPR Corrective Action Plan
33
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 25 Institutional self-evaluation
Not Implemented
Department CPR Findings:
According to document review and interviews with administration, the charter school has
not conducted an institutional self-evaluation to ensure that all students have equal
access to all programming.
Description of Corrective Action:
The school will conduct a self evaluation to ensure that all students have equal access to
all programming.
Title/Role(s) of responsible Persons:
Expected Date of
Executive Director Paula F. Bailey
Completion:
09/01/2013
Evidence of Completion of the Corrective Action:
Results will be available for viewing to ensure that all students have equal access to all
programming.
Description of Internal Monitoring Procedures:
The school will ensure that it is constantly in compliance by doing frequent self
evaluations at the beginning of every academic year.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 25 Institutional self-evaluation
Corrective Action Plan Status: Approved
Status Date: 06/24/2013
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide a copy of the District's self-evaluation from the 2012/2013 school year by
September 30, 2013.
Progress Report Due Date(s):
09/30/2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Spirit of Knowledge Charter School (District) CPR Corrective Action Plan
34