MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Southern Worcester County Regional
Vocational Technical
CPR Onsite Year: 2010-2011
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 10/15/2011.
Mandatory One-Year Compliance Date: 10/15/2012
Summary of Required Corrective Action Plans in this Report
Criterion
SE 3
SE 4
Criterion Title
Special requirements for determination of specific learning
disability
Reports of assessment results
SE 6
Determination of transition services
SE 7
Transfer of parental rights at age of majority and student
participation and consent at the age of majority
Progress Reports and content
SE 13
SE 24
Notice to parent regarding proposal or refusal to initiate or
change the identification, evaluation, or educational
placement of the child or the provision of FAPE
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
SE 25
Criterion Title
Parental consent
SE 26
Parent participation in meetings
SE 29
Communications are in English and primary language of
home
Behavioral interventions
SE 43
SE 48
SE 54
FAPE (Free, appropriate, public education): Equal
opportunity to participate in educational, nonacademic,
extracurricular and ancillary programs, as well as
participation in regular education
Professional development
SE 55
Special education facilities and classrooms
CR 3
Access to a full range of education programs
CR 6
Availability of in-school programs for pregnant students
CR 26A
Confidentiality and student records
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 3 Special requirements for determination of specific learning
Partially Implemented
disability
Department CPR Findings:
Interviews with staff members and a review of student records indicated that the district
does not consistently use the required forms or follow the required process for making a
determination of a specific learning disability.
Description of Corrective Action:
All Team Chairpeople will consistently utilize the required forms when making a
determination of a SLD
Title/Role(s) of responsible Persons:
Expected Date of
Administrator of Special Education,Team Chairpeople
Completion:
11/01/2011
Evidence of Completion of the Corrective Action:
Student record review.
Description of Internal Monitoring Procedures:
Team Chairpeople will forward a copy of the form to the Administrator of Special
Education prior to it's entry into the student file.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 3 Special requirements for
Approved
determination of specific learning
Status Date: 12/30/2011
disability
Basis for Partial Approval or Disapproval:
The district did not fully describe their corrective action steps and internal monitoring
process for this criterion.
Department Order of Corrective Action:
The district will provide Team Chairs with training on completing the SLD forms for
eligibility determination of any student suspected of having a learning disability. An
administrative review will be conducted to determine whether the SLD forms are
completed. The administrative review report will identify the number of records reviewed
at each level, the root cause of any non-compliance and the steps the district will take to
reach compliance. The district has developed an internal monitoring process to ensure
compliance.
Required Elements of Progress Report(s):
The district will provide a copy of the training agenda, date(s) the training was conducted
and the sign-in sheet with staff person's title/role. Please submit this to the Department
by March 2, 2012.
The district will conduct an administrative review of a sampling of student records to
determine whether all the requirements including parent signature have been completed
and are on file. Submit the results of the review including the number of students
evaluated and suspected of having a SLD subsequent to staff training, the number of
records in compliance and for all records not in compliance, indicate the root cause(s) of
the noncompliance and provide the specific corrective action taken with regard to each
file. Please submit this to the Department by June 29, 2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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*Please note when conducting internal monitoring, the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade level for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, their role(s) and signature(s).
Progress Report Due Date(s):
03/02/2012
06/29/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Southern Worcester County Regional Vocational Technical CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 4 Reports of assessment results
Partially Implemented
Department CPR Findings:
A review of student records indicated that evaluation reports did not consistently contain
in educationally relevant and common terms, the student’s needs, offering explicit means
of meeting them.
Description of Corrective Action:
A notice will be sent to all evaluators,Team Chairpeople, OT, PT,Speech Therapist,and the
School Psychologist that all evaluations must contain in educationally relevant terms the
needs of the student based upon the evaluation results and the District means of meeting
the needs of each student.
Title/Role(s) of responsible Persons:
Expected Date of
Administrator of Special Education and all Team Chairpeople
Completion:
11/01/2011
Evidence of Completion of the Corrective Action:
Student record review of all evaluations conducted by District staff.
Description of Internal Monitoring Procedures:
The Administrator of Special Education and the Team Chairpeople will review all
evaluations to ensure the corrective action is being implemented.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 4 Reports of assessment results
Corrective Action Plan Status: Partially
Approved
Status Date: 01/06/2012
Basis for Partial Approval or Disapproval:
Notification sent to the relevant stakeholders, all evaluators, Team Chairpersons, OT, PT,
Speech Therapists and School Psychologists is appropriate however this notification
should be in the form of a direct meeting either in a group or on an individual basis. This
meeting(s) need to be in the form of professional development. This process needs to be
formal and needs to include documentation of purpose and documentation of compliance.
Department Order of Corrective Action:
All IEPs submitted to the Director of Student Services for signature will contain an IEP
Review sheet which states that for initial evaluations and re-evaluations SE 4 is in
compliance. This sheet shall bear the signature of the liaison. Upon review of the IEP and
reports, the Director of Student Services shall initial said review sheet. 2. An IEP register
including this information will be maintained demonstrating systemic SE 4 compliance. 3.
All reports for assessment results are in SE 4 compliance and placed in the individual
students' IEP folder as well as made available to parents within at least two days of the
IEP meeting.
Director of Student Services will conduct biannual review and submit a progress report to
DESE. If non-compliance is found, District will provide necessary training and increase
monitoring. Biannual review will include review of individual assessment reports.
Required Elements of Progress Report(s):
Please submit evidence, such as agenda and sign-in sheets, for the professional
development held with special education staff personnel responsible for conducting and
writing assessment reports. Please submit this to the Department by March 2, 2012.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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Please submit the results of the internal monitoring conducted (including a narrative
describing the district's findings) to ensure that all special education staff responsible for
conducting and writing assessment reports are adhering to the requirement of
summarizing the student's needs and offering an explicit means of meeting those needs in
the assessment report. Please identify the root cause of any non-compliance identified
and the subsequent corrective action(s), if any are identified. Please submit this to the
Department byt June 29, 2012.
Please note when conducting internal monitoring that district must maintain the following
documentation and make it available to the Department upon request: a) List of the
student names and grade level for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, their role(s), and signature(s).
Progress Report Due Date(s):
03/02/2012
06/29/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Southern Worcester County Regional Vocational Technical CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 6 Determination of transition services
Partially Implemented
Department CPR Findings:
Interviews with staff members and a review of student records indicated that while the
Team discusses transition at Team meetings they are not documenting the discussions on
the Transition Planning form and the Team does not annually update the form and IEP as
appropriate.
Description of Corrective Action:
All Team Chairpeople will be directed to annually update the Transitional Planning form on
all IEP's as per each Team meeting.
Title/Role(s) of responsible Persons:
Expected Date of
Administrator of Special Education, Team Chairpeople
Completion:
11/01/2011
Evidence of Completion of the Corrective Action:
Student record reviews conducted by the Administrator of Special Education.
Description of Internal Monitoring Procedures:
Quarterly record reviews of any IEP that requires Transitional Planning.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 6 Determination of transition services
Corrective Action Plan Status: Partially
Approved
Status Date: 01/06/2012
Basis for Partial Approval or Disapproval:
The district's proposal to direct all Chairpeople to annually update the Transitional
Planning form on all IEP's as per each Team meeting is appropriate. The district's
evidence of completion and description of internal monitoring is lacking detail and
substance.
Department Order of Corrective Action:
Provide training to school-based Team chairpersons on the district's procedures and forms
to ensure that when a student required to have a Transition plan, the district includes the
plan as well as for any student approaching graduation or the age of twenty-two, the
Team determines whether the student is likely to require continuing services from adult
human service agencies. In such circumstances, the Administrator of Special Education
makes a referral to the Bureau of Transitional Planning in the Executive Office of Health
and Human Services in accordance with the requirements of M.G.L. c. 71B, §§12A-12C
(known as Chapter 688).
Required Elements of Progress Report(s):
Please submit to the Department evidence (training materials, sign-in sheet, agenda) that
the school-based Team chairpersons were trained on the compliance procedures to ensure
that the Team discusses the student´s transition needs annually beginning no later than
when the student is 14 years old and documents its discussion on the Transition Planning
Form. Please provide this to the Department by March 2, 2012.
Please submit a narrative summary report of the internal monitoring of student records
for compliance with the requirements of this criterion. Include the number of records
reviewed for students referred for an evaluation since the training, the rate of compliance
and the steps taken to address any identified non-compliance. Please submit this to the
Department by June 29, 2012.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Southern Worcester County Regional Vocational Technical CPR Corrective Action Plan
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*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
03/02/2012
06/29/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Southern Worcester County Regional Vocational Technical CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 7 Transfer of parental rights at age of majority and student
Partially Implemented
participation and consent at the age of majority
Department CPR Findings:
A review of district documentation and interviews with staff members indicated that the
district does not have a process in place to consistently inform students and
parent/guardians of the transfer of rights one year prior to the student reaching the age
of 18. Also, the district has no process in place to obtain consent at the age of majority.
Description of Corrective Action:
The Department of Special Education has designed an annually updated spred sheet that
lists all students on IEP's by their birth dates. This list will highlight any student that will
turn 17 years old during the school year in order to consistently inform the student and
parenty/guardian of the transfer of rights one year prior to the student reaching the age
of 18.Additionally, the department spred sheet will be utilized to identify any student that
will turn 18 during the school year so they may be called to the Team Chairs office to
complete their age of majority paper work which will then be filed in their files.
Title/Role(s) of responsible Persons:
Expected Date of
Administrator of Special Education, Team Chairpeople
Completion:
11/01/2011
Evidence of Completion of the Corrective Action:
Student record review utilizing the annually updated spred sheet.
Description of Internal Monitoring Procedures:
Team Chairpeople will review the annual spred sheet at the beginning of each month so
the department can ensure that all appropriate notices have been sent and copies are on
file within the student records.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 7 Transfer of parental rights at age of
Approved
majority and student participation and
Status Date: 01/06/2012
consent at the age of majority
Basis for Partial Approval or Disapproval:
The district's plan for addressing the Age of Majority requirements is appropriate. The
district's plan for providing evidence of completion of corrective action and its description
of internal monitoring is lacking detail and substance.
Department Order of Corrective Action:
Provide training to Team chairpersons on the district's procedures and forms to ensure
that the district informs the student and the parent/guardian of the rights that will
transfer from the parent/guardian to the student upon the student's 18th birthday. The
notification provided to both the student and the parent/guardian must explicitly state
that all rights accorded to parents under special education law will transfer to the 18 year
old. Provide training to Team chairpersons on the district's procedures and forms to
ensure that Upon reaching the age of 18, the school district implements procedures to
obtain consent from the student to continue the student´s special education program.
Required Elements of Progress Report(s):
Please submit to the Department evidence (training materials, sign-in sheet, agenda) that
the school-based Team chairpersons were trained on the compliance procedures to ensure
that the district informs the student and the parent/guardian of the rights that will
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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transfer from the parent/guardian to the student upon the student's 18th birthday. Please
submit this to the Department by March 2, 2012.
Please submit a detailed narrative summary report of the internal monitoring of student
records for compliance with the requirements of this criterion. Include the number of
records reviewed for students referred for an evaluation since the training, the rate of
compliance and the steps taken to address any identified non-compliance. Please submit
this to the Department by June 29, 2012.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
03/02/2012
06/29/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Southern Worcester County Regional Vocational Technical CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 13 Progress Reports and content
Partially Implemented
Department CPR Findings:
A review of student records demonstrated that copies of student progress reports
inconsistently appear in the student records.
Description of Corrective Action:
The Department of Special Education has implemented an color coded system per
quarterly progress reports. Additinally the department secretary will maintain a check list
of all completed reports to ensure that the appropriate progress reports are documented
and consistently filed in the student records.
Title/Role(s) of responsible Persons:
Expected Date of
Administrator of Special Education, Team Chairpeople
Completion:
11/01/2011
Evidence of Completion of the Corrective Action:
Student record reviews by the Team Chairpeople and the Administrator of Special
Education.
Description of Internal Monitoring Procedures:
Student record reviews by the Administrator of special education as well as a quarterly
review of the check list to ensure that all reports are complete and on file.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 13 Progress Reports and content
Corrective Action Plan Status: Partially
Approved
Status Date: 01/06/2012
Basis for Partial Approval or Disapproval:
The district's proposal to maintain a check list of all completed reports to ensure that the
appropriate progress reports are documented and consistently filed in the student records
is appropriate. Evidence of completed corrective action and description of internal
monitoring is lacking detail and substance.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will submit evidence of training that progress reports consistently address all
goals in the IEP. Evidence may include but not be limited to memorandums,
training/meeting agendas, sign-in sheets or email correspondence. Please submit this to
the Department by March 2, 2012
Please submit narrative summary the results of an administrative review of student
records. Indicate the number of records reviewed, the number found to be compliant, an
explanation of the root cause for any continued noncompliance and a description of
additional corrective actions taken by the district to address any identified noncompliance.
Please submit this to the Department by June 29, 2012.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Southern Worcester County Regional Vocational Technical CPR Corrective Action Plan
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03/02/2012
06/29/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 24 Notice to parent regarding proposal or refusal to initiate or Partially Implemented
change the identification, evaluation, or educational placement of
the child or the provision of FAPE
Department CPR Findings:
A review of student records demonstrated that written notices from the district do not
meet all of the content requirements set forth in federal regulations. Specifically, the
Notice of Proposed School District Action (N1) did not consistently address what rejected
options were considered and why those options were rejected, as well as what evaluation
procedure, test, record or report was used as a basis for the proposed action.
Description of Corrective Action:
The Special Education Department has updated the N1 form through it's E-Sped program
. These changes provide the areas of rejected options and why those options were
rejected, the evaluation procedure and what relevant report and/or records were used as
the basis for the proposed action.
Title/Role(s) of responsible Persons:
Expected Date of
Administrator of Special Education, Team Chairpeople
Completion:
11/01/2011
Evidence of Completion of the Corrective Action:
Review of the District revised N1 form.
Description of Internal Monitoring Procedures:
Student record reviews by the Team Chairpeople and the Administrator of Special
Education
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 24 Notice to parent regarding
Approved
proposal or refusal to initiate or change
Status Date: 01/06/2012
the identification, evaluation, or
educational placement of the child or the
provision of FAPE
Basis for Partial Approval or Disapproval:
The proposal for the district to update the N1 form through its E-Sped program is
appropriate. The district's evidence of completion of corrective action and description of
internal monitoring process is lacking detail and substance.
Department Order of Corrective Action:
Provide training to school-based Team chairpersons on the district's procedures and forms
to ensure that when a notice is sent to a parent to propose to or refuse to initiate or
change the identification, evaluation, educational placement of the student or the
provision of FAPE to the student that the notice includes: a description of the action(s)
proposed or refused; an explanation of why the action is proposed or refused; a
description of each evaluation procedure, assessment, record, or report used as a basis
for the proposed or refused action; a description of other options considered and the
reasons why those options were rejected; a description of other factors that are relevant
to the proposed or refused action; a statement that the parent(s) of a student with a
disability has protection under the procedural safeguards of federal and Massachusetts
law.
Required Elements of Progress Report(s):
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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Please submit to the Department evidence (training materials, sign-in sheet, agenda) that
the school-based Team chairpersons were trained on the compliance procedures to ensure
that when a student is referred for an evaluation to determine eligibility for special
education written notice will be provided to the child's parent(s) within five school days
along with the district's notice of procedural safeguards. Please submit this to the
Department by March 2, 2012.
Please submit a detailed narrative summary report of the internal monitoring of student
records for compliance with the requirements of this criterion. Include the number of
records reviewed for students referred for an evaluation since the training, the rate of
compliance and the steps taken to address any identified non-compliance. Please submit
this to the Department by June 29, 2012.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
03/02/2012
06/29/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Southern Worcester County Regional Vocational Technical CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 25 Parental consent
Partially Implemented
Department CPR Findings:
A review of student records demonstrated that the district does not consistently obtain
consent to the services proposed on a student’s IEP before providing such services. The
Department found that the district has no process in place to follow up on IEP plans that
exceed 30 days without a parent signature.
Description of Corrective Action:
The District has implemented a process to ensure consent for services prior to them being
implement. Department records are maintained that require due dates , second notice
dates and certified mail for the third attempt. Additionally after the first 14 days the Team
Chairpeople call individual parents to secure consent.
Title/Role(s) of responsible Persons:
Expected Date of
Administrator of Special Education, Team Chairpeople
Completion:
11/01/2011
Evidence of Completion of the Corrective Action:
Student record review and the Departmrnt log of dates IEP's were sent as well as
received.
Description of Internal Monitoring Procedures:
Student record reviews , Team Chairpeople records of the internal monitoring.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 25 Parental consent
Corrective Action Plan Status: Partially
Approved
Status Date: 01/06/2012
Basis for Partial Approval or Disapproval:
The district's proposal to implement a process to ensure consent for services prior to them
being implemented is appropriate. The evidence of completion of corrective action and the
description of internal monitoring are lacking in detail ans substance. The district does not
address the issue of creating a policy for notification to the Bureau of Special Education
Appeals BSEA as a follow-up to IEP plans that exceed 30 days without a parent signature.
Department Order of Corrective Action:
Provide training to school-based Team chairpersons on the district checklist/procedure
with the compliance steps for ensuring that written parental consent is obtained before
the start of services described on the IEP. Provide training to school-based Team
chairperson on the district checklist/procedure with the compliance steps for ensuring that
the district notifies the BSEA when it takes longer than 30 days for parents to respond to
a district proposal for Special Education services.
Required Elements of Progress Report(s):
Please submit to the Department the checklist/procedure, as well as evidence (agenda
and sign-in sheet) that the school-based Team chairpersons were trained on the
compliance procedures that ensure written consent is obtained before the initiation of
services and to notify the Bureau of Special Education Appeals when it takes longer than
30 days for a parent to respond to a district proposal for services. Please submit this to
the Department by March 2, 2012.
Please submit a detailed narrative summary report of the internal monitoring of student
records for compliance with the requirements of this criterion. Include the number of
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Southern Worcester County Regional Vocational Technical CPR Corrective Action Plan
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records reviewed since the training, the rate of compliance and the steps taken to address
any identified non-compliance. Please submit this to the Department by June 29, 2012.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
03/02/2012
06/29/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Southern Worcester County Regional Vocational Technical CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 26 Parent participation in meetings
Partially Implemented
Department CPR Findings:
A review of student records and interviews with staff members demonstrated that the
district is not consistently ensuring parent participation in meetings. Specifically, the
district is not rescheduling meetings at a mutually agreed upon time and not using other
methods such as conference calls, or video conferencing to ensure parent participation.
Description of Corrective Action:
The District maintains records of it's attempts to secure parental participation in Team
meetings, the District will reschedule with any parent a mutually agreed upon meeting
date as well as utilizing conference calls if a parent/guardian are unable to attend any IEP
meeting.
Title/Role(s) of responsible Persons:
Expected Date of
Administrator of Special Education, Team Chairpeople
Completion:
11/01/2011
Evidence of Completion of the Corrective Action:
Student record reviews of the signature page indicating parental involvement in the Team
process.
Description of Internal Monitoring Procedures:
Student record reviews by the Team Chairpeople and the Administrator of Special
Education.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 26 Parent participation in meetings
Corrective Action Plan Status: Partially
Approved
Status Date: 01/06/2012
Basis for Partial Approval or Disapproval:
The district's proposal to reschedule with any parent a mutually agreed upon meeting
date as well as utilizing conference calls if a parent/guardian is unable to attend any IEP
meeting is appropriate. The district's evidence of completion of corrective action and
description of internal monitoring process is lacking in detail and substance.
Department Order of Corrective Action:
Provide training to school-based Team chairpersons on the district's procedures and forms
to ensure that in cases where the district, after reasonable efforts, is unable to obtain the
parents´ participation in Team meeting discussions and decisions, the district conducts
the Team meeting and documents its attempts to facilitate the parents´ participation.
Required Elements of Progress Report(s):
Please submit to the Department evidence (training materials, sign-in sheet, agenda) that
the school-based Team chairpersons were trained on the compliance procedures to ensure
that the district's attempts to gain parents' participation are in compliance with the
requirements of the criterion and well-documented. Please submi this to the Department
by March 2, 2012.
Please submit a detailed narrative summary report of the internal monitoring of student
records for compliance with the requirements of this criterion. Include the number of
records reviewed for students referred for an evaluation since the training, the rate of
compliance and the steps taken to address any identified non-compliance. Please submit
this to the Department by June 29, 2012.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
03/02/2012
06/29/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Southern Worcester County Regional Vocational Technical CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 29 Communications are in English and primary language of
Partially Implemented
home
Department CPR Findings:
Interviews with staff members and a review of student records indicated that while the
district does provide notices orally or in some other mode of communication, the district
does not consistently keep written documentation when oral translations are used.
Description of Corrective Action:
The Team Chairpeople will document all transulation services provided to parents on the
Team Chairperson IEP checklist at the conclusion of any Team meeting requiring said
services.The checklist will then be be filed in the individual file.
Title/Role(s) of responsible Persons:
Expected Date of
The Administrator of Special Education , Team Chairpeople
Completion:
11/01/2011
Evidence of Completion of the Corrective Action:
Review of documentation in the student records.
Description of Internal Monitoring Procedures:
Student record review.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 29 Communications are in English and
Approved
primary language of home
Status Date: 01/06/2012
Basis for Partial Approval or Disapproval:
The district's proposal for documentation of all translation services provided to parents on
the Team Chairperson IEP checklist at the conclusion of any Team meeting requiring
services is appropriate. Including a checklist in the student file is appropriate. The
district's proposal for evidence of completion of corrective action and description of
internal monitoring is lacking in detail and substance.
Department Order of Corrective Action:
All Team chairpersons will be trained in the revised district procedure for documenting all
translations, oral as well as written. In addition, the Office of Special Education will create
a list of qualified professionals and/or agencies to translate the special education forms
and provide interpreting services in the parent's or guardian's primary language.
Required Elements of Progress Report(s):
Please submit to the Department evidence that Team chairpersons were trained on the
district procedure for the provision of interpreting services, to parents/guardians in the
primary language of the home when the language is other than English. Submit the list of
agencies/professionals qualified to provide translation and interpreting services. Please
submit this to the Department by March 2, 2012
Please submit a detailed narrative summary report of the internal monitoring of student
records for compliance with the requirements of this criterion. Include the number of
records reviewed in which parents require communications in a language other than
English, the rate of compliance and the steps taken to address any identified noncompliance. Please submit this to the Department by June 29, 2012.
*Please note when conducting internal monitoring the district must maintain the following
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documentation and make it available to the Department upon request: a) List of student
names and grade levels for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
03/02/2012
06/29/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 43 Behavioral interventions
Partially Implemented
Department CPR Findings:
A review of student records and interviews with staff members indicated that the district
conducts behavioral interventions including FBAs (Functional Behavioral Assessments) and
BIPs (Behavioral Intervention Plans) for students subject to discipline procedures under
IDEA 2004 but does not consistently document its efforts for other disabled students who
present with emotional and behavioral needs.
Description of Corrective Action:
The District will document it's efforts to address additional student needs who present
with emotional and behavioral issues in the Additional Information catagory of each
student's IEP.
Title/Role(s) of responsible Persons:
Expected Date of
Administrator of Special Education, Team Chairpeople, School
Completion:
Psychologist.
11/01/2011
Evidence of Completion of the Corrective Action:
Review of student records that have been identified with emotional and /or behavioral
needs.
Description of Internal Monitoring Procedures:
Student record review by the Team Chairpeople, Administrator of Special Education and
the School Psychologist.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 43 Behavioral interventions
Corrective Action Plan Status: Partially
Approved
Status Date: 01/06/2012
Basis for Partial Approval or Disapproval:
The proposal for the district to address additional student needs for emotional and
behavioral supports and document the supports in the Additional Information Section of
the IEP may be appropriate. The district's evidence of completion of corrective action and
description of internal monitoring process is lacking detail and substance.
Department Order of Corrective Action:
Provide training to school-based Team chairpersons on the district's procedures and forms
to ensure that for a student whose behavior impedes their learning or the learning of
others, the Team considers the student´s behavior including positive behavioral
interventions and the possible need for a functional behavioral assessment.
Required Elements of Progress Report(s):
Please submit to the Department evidence (training materials, sign-in sheet, agenda) that
the school-based Team chairpersons were trained on the compliance procedures to ensure
that for a student whose behavior impedes their learning or the learning of others, the
Team considers the student´s behavior including positive behavioral interventions and the
possible need for a functional behavioral assessment. Please submit this to the
Department by March 2, 2012.
Please submit a detailed narrative summary report of the internal monitoring of student
records for compliance with the requirements of this criterion. Include the number of
records reviewed for students referred for an evaluation since the training, the rate of
compliance and the steps taken to address any identified non-compliance. Please submit
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this to the Department by June 29, 2012.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
03/02/2012
06/29/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 48 FAPE (Free, appropriate, public education): Equal
Partially Implemented
opportunity to participate in educational, nonacademic,
extracurricular and ancillary programs, as well as participation in
regular education
Department CPR Findings:
Interviews with staff members indicated that special education student do not consistently
have an equal opportunity to participate in and, if appropriate, receive credit for the
vocational, supportive, or remedial services that may be available as part of the general
education program. Specifically, the district’s vocational mentoring program excludes all
special education students from participation unless that student is provided with a
recommendation for participation from the Director of Special Education.
Description of Corrective Action:
The District awards credit across the curiculum for all students enrolled in any vocational
program.Students' enrolled in any remedial program also receive credit for those
courses.The District also has special needs students enrolled in the mentoring program
that were referred by their teachers not the administration.
Title/Role(s) of responsible Persons:
Expected Date of
Administrator of Special Education, Guidance Counselors,
Completion:
Teachers
11/01/2011
Evidence of Completion of the Corrective Action:
Review of the District's Mentoring enrollment ,review of student transcripts indicating
credit for all vocational and remedial courses.
Description of Internal Monitoring Procedures:
Review of the District's Mentoring enrollement, review of student transcripts indicating
credit for all vocational and remedial courses.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 48 FAPE (Free, appropriate, public
Approved
education): Equal opportunity to
Status Date: 01/06/2012
participate in educational, nonacademic,
extracurricular and ancillary programs,
as well as participation in regular
education
Basis for Partial Approval or Disapproval:
The district's proposal reads like a comment to the Draft rather than a proposal for
corrective action. At this point in the process, the Department has made a finding and it is
the district's responsibility to propose and conduct corrective action in relation to the
finding of non-compliance made by the Department.
Department Order of Corrective Action:
Provide information and training to the Principal, and to Team Chairpersons and guidance
counselors regarding the need to provide all programs and services (with specific focus on
the district's Mentoring program) equally to all students in the school.
Required Elements of Progress Report(s):
Please submit the procedures to be used to pick students for the Mentoring program. Also
submit to the Department evidence that the school-based Team chairpersons, principals
and guidance counselors were trained on these procedures. Please submit this to the
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Department by March 2, 2012.
Please submit a detailed narrative summary report of which students are in the Mentoring
program and report the number of students receiving Special Education services. Indicate
the number of students with IEP plans, the number who participate in the Mentoring
program with or without Special Education services and indicate any non-compliance with
specific corrective action taken for each student. Please submit this to the Department by
June 29, 2012.
*Please note when conducting internal monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
03/02/2012
06/29/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 54 Professional development
Partially Implemented
Department CPR Findings:
Interviews with staff members and a review of district documentation indicated that the
district does not provide training for all staff on analyzing and accommodating diverse
learning styles of all students or on methods of collaboration among teachers,
paraprofessionals and teacher assistants to accommodate diverse learning styles of all
students in the regular classroom.
Description of Corrective Action:
The District will provide in-service training for all staff on analyzing and accommodating
diverse learning styles of all students .
Title/Role(s) of responsible Persons:
Expected Date of
Administrator of Special Education, Principal
Completion:
10/15/2012
Evidence of Completion of the Corrective Action:
Review of professional development activities implemented by the district.
Description of Internal Monitoring Procedures:
District sign in sheets of professional development activities
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 54 Professional development
Corrective Action Plan Status: Partially
Approved
Status Date: 01/06/2012
Basis for Partial Approval or Disapproval:
The district's proposal to provide in-service training for all staff on analyzing and
accommodating diverse learning styles of all students is appropriate. The district's
evidence of completion of corrective action and description of internal monitoring is
lacking detail and substance.
Department Order of Corrective Action:
Provide training for all staff on the requirement to analyze and accommodate the diverse
learning styles of all students every school year. Develop a process for 1) deciding what
topics and focus the district will concentrate on during the 2011-2012 school year to meet
the requirements of this criterion. This could of course, simply be a Principal directive; 2)
document how the training(s) will be implemented and when the training(s) will take
place; 3) document the attendance of all staff and the agenda for the training(s).
Required Elements of Progress Report(s):
Please submit evidence (training materials, sign-in sheet, agenda) that all staff were
trained on the compliance procedures to ensure that all students receive instruction based
on knowledge of their individual diverse learning needs during the 2011-2012 school year.
Please submit this to the Department by March 2, 2012.
Please submit a proposed professional development plan for the 2012-2013 school year
that demonstrates that all staff will be provided training on accomodating diverse learning
styles. Please provide this to the Department by June 29, 2012.
Progress Report Due Date(s):
03/02/2012
06/29/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 55 Special education facilities and classrooms
Partially Implemented
Department CPR Findings:
Onsite observations and staff member interviews indicated that special education students
receive counseling and speech therapy services in a common open area within the special
education office suite which does not provide privacy and does not minimize
stigmatization of the students.
Description of Corrective Action:
The District is presently in the prosess of a Expansion and Renovation project through the
DESE .
Title/Role(s) of responsible Persons:
Expected Date of
Superintendent, Principal, Administrator of Special Education
Completion:
10/15/2012
Evidence of Completion of the Corrective Action:
Walk through of the new department.
Description of Internal Monitoring Procedures:
Review of the Relocation of the Department's physical design.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 55 Special education facilities and
Approved
classrooms
Status Date: 01/06/2012
Basis for Partial Approval or Disapproval:
The proposal for the district to renovate the physical design of the Department may be
appropriate. The district's description is lacking detail.
Department Order of Corrective Action:
Provide a description of the specific changes planned to ameliorate the issues found and
described in the Coordinated Program Review Report under SE 55.
Required Elements of Progress Report(s):
The district will submit a written statement of assurance from the superintendent that the
couseling and speech therapy services are now conducted in an assigned classroom at the
high school. Additionally, the district will also submit a written plan that includes a
proposed floor plan demonstrating that the couseling and speech therapy services will
have dedicated space as the result of the rennovation and expansion plan. Please be sure
to also indicate the anticipated date the rennovcation will be complete. Please provide
this to the Department by March 2, 2012.
The district will provide confirmation regarding a scheduled onsite visit by the DESE to
review the service rrelocation at the high school. Please provide this to the Department on
or before June 29, 2012.
Progress Report Due Date(s):
03/02/2012
06/29/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 3 Access to a full range of education programs
Partially Implemented
Department CPR Findings:
A review of district documentation and staff member interviews indicated that special
education students do not have equal access to the general education program and full
range of occupational/vocational education programs offered by the district. The
Department found that the district has a separate process for enrollment of special
education students once they have been accepted to the school. Specifically, once an
eighth grader has been accepted into the school, the district conditions the students
enrollment on the outcome of a Team Meeting which is convened to determine whether or
not Southern Worcester County Regional Vocational Technical School is the appropriate
placement for the student. This process is not in accordance with the district’s
Department approved admission policy.
Description of Corrective Action:
Removal of the statement concerning appropriate placement from the acceptance
package.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Pupil Personnel Services, Administrator of Special
Completion:
Education, Admissions Committee
06/24/2012
Evidence of Completion of the Corrective Action:
Review of the District's Acceptance letter to parents.
Description of Internal Monitoring Procedures:
Review of student records.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
CR 3 Access to a full range of education
Approved
programs
Status Date: 01/06/2012
Basis for Partial Approval or Disapproval:
The proposal for the district to modify its written policy may be appropriate. The district's
evidence of completion of corrective action and description of internal monitoring process
is lacking detail and substance.
Department Order of Corrective Action:
Develop revised written policy and procedure for the admission process of students
receiving special education services at Baypath. Provide a copy of the policy with written
procedures to the Department. Conduct training to school-based Team chairpersons on
the district's procedures and forms to ensure that when a student is admitted to the
school, they have equal access to the general education program and the full range of any
occupational/vocational education programs offered by the district.
Required Elements of Progress Report(s):
The district will submit copies of the revised policies procedures and evidence of staff
training on these procedures, which will include but not be limited to a training agenda,
attendance sheet and copies of the materials presented. Please submit this to the
Department by March 2, 2012.
Progress Report Due Date(s):
03/02/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 6 Availability of in-school programs for pregnant students
Partially Implemented
Department CPR Findings:
A review of district documentation and interviews indicated that the district’s policy states
that pregnant students are not required to provide a doctor’s note for overall school
participation, however interviews indicated that the district’s practice is that when the
school nurse becomes aware that a student is pregnant they require a doctor's note for
participation in vocational shops and extracurricular sports.
Description of Corrective Action:
Students who are pregnant at Bay Path are not required to attain a doctor's note to enter
shop areas. Students are advised of the chemicals in the shop areas. Bay Path wants to
assure safety to all persons including unborn fetuses. Student's will only be removed from
a shop if a doctor's note has been brought to the school. Students will not be asked to
leave the shop it. They will only be removed from the shop if a doctor's note specifies
such actions are needed. All students who participate in extracurricular sports are
required to have a physical. If a student is released from a doctor to play sports Bay Path
does not discriminate.
Title/Role(s) of responsible Persons:
Expected Date of
Nancy Ferriter-Alpine
Completion:
10/31/2011
Evidence of Completion of the Corrective Action:
Administration spoke to the nurse's office and was assured no student will be asked to
obtain a doctor's note before attending class or extra-curricular activities.
Description of Internal Monitoring Procedures:
Administration and counselors will monitor students progress in the classroom and during
extra-curricular activities.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
CR 6 Availability of in-school programs
Approved
for pregnant students
Status Date: 01/06/2012
Basis for Partial Approval or Disapproval:
The district proposes that the issue has been addressed through clarification of the
district's policy with the school nurse. The district's evidence of completion of corrective
action and description of internal monitoring process is lacking detail and substance.
Department Order of Corrective Action:
Develop a written policy and present the policy to all staff for notification purposes and for
signatures that they have read and understand the policy. Ensure that the policy states
that 1) Pregnant students are permitted to remain in regular classes and participate in
extracurricular activities with non-pregnant students throughout their pregnancy, and
after giving birth are permitted to return to the same academic and extracurricular
program as before the leave. 2) The district does not require a pregnant student to obtain
the certification of a physician that the student is physically and emotionally able to
continue in school unless it requires such certification for all students for other physical or
emotional conditions requiring the attention of a physician. and for signature.
Required Elements of Progress Report(s):
The district will submit copies of the revised policies/procedures and evidence of staff
training on these procedures, which will include but not be limited to a training agenda,
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attendance sheet and copies of the materials presented. Please submit this to the
Department by March 2, 2012.
Progress Report Due Date(s):
03/02/2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 26A Confidentiality and student records
Partially Implemented
Department CPR Findings:
Interviews and onsite observations indicated that the district does not consistently protect
the confidentiality of personally identifiable student information. Specifically, the district
allows students to handle incoming faxes that in some instances contain student
information such as IEPs, medical documentation and school attendance data.
Description of Corrective Action:
The students will not be allowed in any areas where Faxes are coming into the school.
Currently, the only open fax where students are present is in the nurse's office. The nurse
will turn off the machine if a student has to step in the back office.
Title/Role(s) of responsible Persons:
Expected Date of
Nancy Ferriter-Alpine
Completion:
10/31/2011
Evidence of Completion of the Corrective Action:
Speaking with the nurse and putting together a plan with her to make sure all student
records are confidential.
Description of Internal Monitoring Procedures:
The monitoring process will be that all administration staff will do random walk-throughs
to ensure the practice is completed when the nurse's office is over crowded.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 26A Confidentiality and student
Status Date: 01/06/2012
records
Basis for Partial Approval or Disapproval:
The proposal for the district to monitor all areas where faxes come in as well as
developing a policy is appropriate.
Department Order of Corrective Action:
Provide training to all office personnel and the School Nurse on the district's policy to
ensure that in accordance with federal and state requirements, the district protects the
confidentiality of any personally identifiable information that it collects, uses or maintains
and provides access to student records in accordance with federal and state requirements.
Required Elements of Progress Report(s):
Please submit to the Department the district's new written policy and procedures related
to this criterion. The district will submit copies of the new writtent procedures and
evidence of staff training on these procedures, which will include but not be limited to a
training agenda, attendance sheet and copies of the materials presented. Please submit
this to the Department by March 2, 2012.
Progress Report Due Date(s):
03/02/2012
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
District: Southern Worcester County
Regional Vocational Technical High School
Corrective Action Plan Forms
Program Area: Career/Vocational Technical Education
Prepared by: Name of School/District Staff Member
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: October 6, 2012
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district)
Criterion & Topic: CVTE 5
Rating: Partially Implemented
Department CPR Finding: See CR 6. Reviewers found evidence that the district excludes individuals
from certain career/vocational technical education programs, services, and activities based on their
status as individuals who are single pregnant women.
Narrative Description of Corrective Action: Please refer to CR3 & CR6
Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity:
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 5
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district’s response to CR 6 does not address the
exclusion of individuals from certain career/vocational technical education programs, services, and
activities based on their status as individuals who are single pregnant women.
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Department Order of Corrective Action: The district will composes a response to this finding that
addresses the exclusion of individuals from certain career/vocational technical education programs,
services, and activities based on their status as individuals who are single pregnant women..
Required Elements of Progress Report(s): The district must provide an assurance that it will not
exclude of individuals from certain career/vocational technical education programs, services, and
activities based on their status as individuals who are single pregnant women..
Progress Report Due Date(s): June 29, 2012
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district)
Criterion & Topic: CVTE 6
Rating: Partially Implemented
Department CPR Finding: See CR 3. Interviews indicated that the district is not implementing its
Department-approved admission policy. The admission application process requires information not
needed for admission. Interviews revealed that the district engaged in a separate interview process for
students with disabilities. Also, documentation revealed conditional acceptance of students with
disabilities.
Narrative Description of Corrective Action: Please refer to CR3
Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity:
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 6
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district also needs to provide assurance it will adjust
its admissions procedures to be in compliance with Department policy.
Department Order of Corrective Action: The district must provide an assurance that it will cease all
admissions practices not in compliance with its approved policy or with the Department’s admissions
policy procedures.
Required Elements of Progress Report(s): The district must provide assurances that it will review its
admissions procedures and adjust these, if necessary, to be in compliance with Department policy and
its approved admission policy.
Progress Report Due Date(s): June 29, 2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 7
Rating: Partially Implemented
Department CPR Finding: Documentation indicated that exploratory program student evaluation
lacked a common rubric, providing inconsistent student assessments and program placement decisions.
Narrative Description of Corrective Action: On September 23rd 2011 all Vocational Instructors
participated in an in-service that focused on the importance of a Course Syllabus and a grading
method that ensured consistency and substantially and accurately reflected student class/shop
performance. At the Curriculum Committee meeting held on November 30, 2011, the current
grading rubric criteria was evaluated and updated. Once this corrective action is approved,
the vocational instructors will be required to use the school’s standard grading rubric to
calculate their exploratory student’s daily grade. Prior to this time instructors were
encouraged to use the grading rubric. Instructors will be required to keep the competed rubric
in their grade book. (see attached file - exploratory rubric.xls)
Title/Role of Person(s) Responsible for
Implementation: Vocational Director, Assistant
Vocational Director, Guidance Director/Curriculum
Coordinator
Expected Date of Completion for Each
Corrective Action Activity:
In-service – September 23, 2011
Curriculum Committee Meeting – November
23, 2011
Implementation – September 2012
Evidence of Completion of the Corrective Action: 9/23/11 in-service , minutes, agenda from 11/30
Curriculum Committee meeting, grading rubric
Description of Internal Monitoring Procedures: As part of the observation and evaluation process,
rubrics will be checked.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 7
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The Exploratory Rubric does not identify how students
are to be rated as “Good”, “Excellent” , Fair” or “Poor’.
Department Order of Corrective Action: The district must develop a uniform standard for the
proposed ratings, so students can be evaluated with consistency.
Required Elements of Progress Report(s): Provide a standard for the exploratory ratings system the
district has chosen.
Progress Report Due Date(s): June 29, 2012
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 10
Rating: Partially Implemented
Department CPR Finding: Based upon information provided by the district, the following Program
Advisory Committees lack appropriate membership and membership recruitment strategies.
See Report for full finding details.
Also, there was evidence of employees of several vocational schools serving as members of Program
Advisory Committees.
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Narrative Description of Corrective Action: Each fall representatives from many local colleges are
allowed to do a presentation for any senior student interested in attending their school In exchange for
allowing them to present to our students, each college representative will be asked to join the advisory
committee of any career area that they offer secondary education in. also asked to provide Bay Path
with the names and addresses of all the post-secondary school’s Department Chairs. The chairs will be
sent a written invitation to join one of our programs advisory committees.
A member of the Southbridge Workforce and Worcester Workforce Centers were present at the Fall
General Advisory Committee Meeting. Each of them has agreed to return for the spring meeting and
will be encouraged to attend a different departmental meeting.
Lead teachers from the following departments will contact their local union business managers and
invite them or a union representative to attend the spring advisory committee meeting. A follow-up
letter from the Vocational Director that explains the purpose and importance of the Advisory
Committee will be sent to the identified individuals. The letter will ask union members to consider
joining their associated career area’s Advisory Committee. (see attached file - advisory committee
recruitment letter.doc)
New members attending our September 2011 meeting were
Anthony Sebastiani BAC Local #1 apprentice - Masonry
Robert White – Sheet Metal Workers Local #63 - Metal Fabrication
Plumbing & HVAC
Sprinkler fitters Local 550 JATC - Michael MacDonnell
Plumbers and Pipe Fitters Union Local 4 – Raymond Beaudry
Masonry
BAC Local #1 - Ronald Marvin
Electrical
IBEW Local 96 JATC - David DelaGorgendiere
Metal Fabrication & Joining
Sheet Metal Workers Local #63 – JATC – Michael LaFleur
On an annual basis the following in-district Chamber of Commerce organizations as well as local
businesses and industries within the Bay Path district will receive the recruitment letter.
 Auburn Chamber of Commerce - Eleanor Houbre
 Webster Dudley Oxford Chamber of Commerce - Eleanor Houbre
 Southbridge Sturbridge Chamber of Commerce
We will continue the practice of inviting all parents to become Advisory Committee members of their
child’s career area or their area of expertise. Having parents and/or employees of these companies who
may be members of special populations involved with an Advisory Committee may have a positive
influence on our ability to attract other racial and linguistic minorities and/or persons with disabilities
to one of our twenty-one program Advisory Committees. (see attached file - freshman parent
invitation.doc)
The attendance form that is currently used to record meeting attendance will be modified so that it
includes a check off column for persons with disabilities, racial or linguistic minority or females. (see
attached file - advisory committee sign in sheet.doc) Vocational Instructors from other schools will be
notified that they can no longer serve as official advisory committee members.
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Title/Role of Person(s) Responsible for
Implementation: Vocational Director, Assistant
Vocational Director, Vocational Lead Instructors
Expected Date of Completion for Each
Corrective Action Activity:
Recruitment of post secondary members –
ongoing
Send out recruitment letter to union officials
and industry representatives 6 – 8 weeks prior
to the fall and spring advisory committee
meetings
Evidence of Completion of the Corrective Action: Attached recruitment letter, attendance sheet for
the March 28, 2012 Advisory Committee meeting
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 10
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Provide updated lists of advisory committee members,
attendance reports, and report on the progress of the district’s program advisory committee recruitment
efforts.
Progress Report Due Date(s): June 29, 2012
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 15
Rating: Partially Implemented
Department CPR Finding: Documentation indicated that there is no written agreement that the
employer agrees to comply with all applicable requirements of state and federal laws and regulations
including, but not limited to worker compensation insurance and occupational safety and health.
Narrative Description of Corrective Action: A Work-Based Learning Activity Education
Agreement has been created and must be filled out prior to student’s participating in job
shadowing or any other unpaid learning experiences. (see attached file – unpaid employer
requirements.doc) It replicates the form that had been used by the Cosmetology Department
when students were participating in job shadowing. Currently each of the sites that our Health
Assisting students use for clinical has on file a current copy of their Certificate of Liability
Insurance and a signed contract. The signed contract will be amended so that it includes
statements that the employer agrees to provide an orientation for the students that includes all
safety and emergency practices and procedures that apply to the work site and that the
employer will adhere to State and Federal Labor Laws and abide by all labor laws including
but not limited to those rules that apply to employees under the age of 18 and CORI
guidelines.
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Title/Role of Person(s) Responsible for
Implementation: Vocational Director,
Respective Department Instructor
Expected Date of Completion for Each
Corrective Action Activity:
Agreement Written – November 2011
Amendments to Clinical Agreement – Start
of each clinical cycle
Memo will be distributed to Cosmetology
and Health Assisting departments
regarding the updated agreement.
Evidence of Completion of the Corrective Action: Completed Work-Based Learning Activity
Education Agreement form & copy of clinical site contract.
Description of Internal Monitoring Procedures: The clinical contracts are signed by the site hosting
the students, the instructor responsible for the students on clinical and the Vocational Director. A copy
is kept in the Vocational Director’s office. A copy of the Work-Based Agreement will be kept in the
instructor’s and Vocational Director’s file.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 15
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Not required.
Progress Report Due Date(s): Not required.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 18
Rating: Partially Implemented
Department CPR Finding: See SE 48. Interviews indicated that students with disabilities lack access
to the mentoring program provided to other students.
Narrative Description of Corrective Action: See CR 13
Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity:
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 18
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: CR 13’s response does not address whether students
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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with disabilities are granted access to the mentoring program provided to other students.
Department Order of Corrective Action: The district must provide assurances that students with
disabilities are granted access to the mentoring program provided to other students
Required Elements of Progress Report(s): Provide assurances that students with disabilities are
granted access to the mentoring program provided to other students
Progress Report Due Date(s): June 29, 2012
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 22
Rating: Partially Implemented
Department CPR Finding: A safety expert from the Department of Elementary and Secondary
Education - Office for Career/Vocational Technical Education inspected the school facilities and shop
equipment. The Office for Career/Vocational Technical Education sent the Safety Survey Report on
the inspections to Superintendent Papagni on April 28, 2011.
Narrative Description of Corrective Action: Corrections of the violations sited in the Safety Survey
Report continue to be addressed. There are only a few violations that are still being addressed.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Vocational Director, Building
Corrective Action Activity: March 2012
Superintendent
Evidence of Completion of the Corrective Action: Each of the corrective actions taken by Bay Path
will be approved by the DESE.
Description of Internal Monitoring Procedures: Many of the actions taken by Bay Path to correct
the safety violations are permanent (add e-stop buttons, securing machines etc) and will not require any
further attention, However, a reminder will be given to all vocational instructors to closely monitor the
other violations (blocked fire extinguisher/e-stop buttons, storing hazardous materials) and to continue
enforcing good housekeeping practices within their shop at all times. The maintenance staff will
ensure that door and exit signs will remain clearly visible and will be replaced as needed.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 22
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not applicable.
Department Order of Corrective Action: Not applicable.
Required Elements of Progress Report(s): The district will continue to submit a Progress Report on
safety issues every thirty days, to David Edmonds in the Office for Career/Vocational Technical
Education, until all safety issues have been mitigated.
Progress Report Due Date(s): Every thirty days until all safety issues have been mitigated.
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 23
Rating: Partially Implemented
Department CPR Finding: Reviewers found that the district’s performance was as follows
For Perkins Performance Year Three (2009-2010) the district did not meet at least 90% of the
performance level for populations with 16 or more students for the following core indicators:
Core Indicator 1S1: Students with Disabilities (Year 3 required: 47.25%; actual: 37.14%)
Core Indicator 1S2: Students with Disabilities (Year 3 required: 42.06%; actual: 28.37%)
Core Indicator 5S1: Male (Year 3 required: 96.57%; actual: 86.23%)
Core Indicator 5S1: Students with Disabilities (Year 3 required: 96.57%; actual: 75.00%)
Core Indicator 6S1-Male (Year 3: required = 11.4%; actual =2.8 %.)
Core Indicator 6S2-Male (Year 3: required = 10.83%; actual =2.33 %.)
For the Class of 2009, the district did not meet the required performance level for positive placement
under Chapter 74 in the Chapter 74-approved vocational technical education program in
Automotive Collision and Repairing (required = 70%; actual = 66.67%)
Auto Technology (required = 70%; actual = 68.75%)
Cabinet Making (required = 70%; actual = 61.54%)
Graphic Communications (required = 70%; actual = 40 %)
Major Appliance Repair and Installing (now HVAC) (required = 70%; actual = 42.86%)
Masonry and Tile Setting (required = 70%; actual = 62.5.0%)
Metal Fabricating and Joining Technologies (required = 70%; actual = 50%)
Office Technology (required = 70%; actual = 66.67%)
Plumbing (required = 70%; actual = 50.0%).
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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Narrative Description of Corrective Action: Members of the 2009 graduating class faced an
economy that saw a 9.5% unemployment rate in Massachusetts during January and February
2010. Data collected for the one-year follow-up report would have been significantly
influenced by this employment trend. We will continue to provide out students with an
education that prepares them to enter the workforce , post secondary education or the service
in order to improve our positive placement performance level.
Bay Path’s first annual will be offered to our juniors and seniors on April 12, 2012.
The goal of the Job Expo is to provide students with the opportunity to network with
prospective employers and community agencies. The Job Expo will allow our students to
apply the technical and employability skills they have learned in their vocational as they
complete job applications, and possibly participate in on-the-spot job interviews.
The Southbridge office of the Workforce Central Career Center is an important resource for
students looking for their first job. A tentative date has been set for May 18, 2012 for the
operations manager to address the senior class. She will describe the Career Center’s services
offered to the students including referrals to job openings, career counseling and job search
skill development.
Through the use of Perkins IV funds, Bay Path will continue to equip shops with state-of-theart, industry standard equipment that will provide students with the skills and hands-on
training experiences needed to meet current needs in industry. New equipment and supplies
purchases are often done based on the recommendations of the advisory committee members.
Instructors of the nine vocational programs that did not meet the required performance level
for positive placement will be encouraged to invite career related business representatives,
members of local unions and post secondary institutions to speak with their students about
where to find career related jobs and continuing education opportunities.
Title/Role of Person(s) Responsible for
Implementation: Vocational Director, Assistant
Vocational Director
Expected Date of Completion for Each
Corrective Action Activity:
Job Expo - 4/12/12
Workforce Central – 5/18/12
Industry standard tools and equipment
purchases – ongoing
Classroom guest speakers - ongoing
Evidence of Completion of the Corrective Action: Job Expo – see attached flyer. Workforce Central
– confirmation letter with their operations manager director. Equipment purchases – purchase orders
and/or approved grant applications and advisory committee minutes. Guest speakers – minutes from
advisory committee meetings inviting speakers and discussion of potential speakers.
Description of Internal Monitoring Procedures: All visitors to the vocational shops have to be
approved by either the Assistant or Vocational Director. The Assistant Vocational Director is a
member of the Job Expo steering committee. The Assistant Vocational Director corresponds with the
Workforce Central operations manager on a weekly basis and will coordinate the May visit.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 23
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not applicable.
Department Order of Corrective Action: Not applicable.
Required Elements of Progress Report(s): Not required.
Progress Report Due Date(s): Not required.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 24
Rating: Partially Implemented
Department CPR Finding: Documentation and interviews indicated that the district disseminates and
analyzes the Perkins Act Core Indicators of Performance outcomes and Chapter 74 outcomes with
administrators but does not analyze the Perkins Act Core Indicator of Performance outcomes and
Chapter 74 outcomes with teachers and advisory committee members to improve programs and
outcomes for students.
Narrative Description of Corrective Action: At an in-service on September 23rd, 2011 a
PowerPoint presentation was shown to the staff that identified and defined each of the Perkins
Core Indicators. Also included were slides that identified the vocational areas that did not meet
the required performance level for positive placement and performance level of populations
that did not meet the 90% performance level. The discussion of the Perkins Act Core Indicator
of Performance outcomes and Chapter 74 outcomes became an agenda item for the Fall 2011
Advisory Committee and will be placed on the agenda for all upcoming Advisory Committee
meetings. Teachers were required to document any discussion in their meeting minutes. This
information will continue to be presented to the staff by the Vocational and Assistant
Vocational Director’s during monthly departmental meetings.
Title/Role of Person(s) Responsible for
Implementation: Vocational Director & Assistant
Vocational Director
Expected Date of Completion for Each
Corrective Action Activity:
- In-service 9/23/11
- Monthly department meeting
- Fall 2011 Advisory Committee meeting –
September 27
Evidence of Completion of the Corrective Action: In-Service attendance list, monthly department
meeting minutes, September 27, 2011 advisory committee meeting minutes
Description of Internal Monitoring Procedures: The Vocational Director and Assistant Vocational
Director will meet with their assigned vocational areas to provide instructors with any pertinent
Performance and Chapter 74 outcomes. The Vocational Director will continue to review all
departmental meeting and advisory committee minutes to ensure that the Performance and Chapter 74
outcomes were discussed and documented in the meeting minutes.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 24
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not applicable.
Department Order of Corrective Action: Not applicable.
Required Elements of Progress Report(s): Provide documentation (such as meeting minutes) that
performance results are shared with advisory committee members and teachers.
Progress Report Due Date(s): June 29, 2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Southern Worcester County Regional Vocational Technical High School
(Bay Path)
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Nancy Alpine
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: April 5, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 4 - Waiver Procedures
Rating: Partially Implemented
Department CPR Finding: A review of documentation, review of student records and staff member
interviews indicated that the school district does not have an appropriate waiver procedure in place.
Specifically, the district confuses the Waiver and the Opt-Out procedures in their procedures, forms
and practice.
Narrative Description of Corrective Action: The District changed the text on the English
Language Education (ELE) Policies and Procedures sections that address Criterion Numbers
ELE 4 and ELE 8 to more clearly express how these criterions address different aspects of the
ELE program. Criterion Number ELE 4 addresses the procedures for granting a waiver to
students’ whose parents request to enroll their child in an alternative English language
program that is not the District’s program. Criterion Number ELE 8 describes the District’s
ELE support that is provided to those students whose parents have declined services from any
ELE program. The District has also developed two different forms (see attached) used to
document these two criterions. With this changes, the District anticipates meeting the
criterions of Massachusetts General Law, Chapter 71A (M.G.L.c.71A)
Title/Role of Person(s) Responsible for
Implementation: Nancy Ferriter-Alpine
Expected Date of Completion for Each
Corrective Action Activity: 4/28/12
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Evidence of Completion of the Corrective Action: The District is including with this document an
electronic version of the updated English Language Education (ELE) Policies and Procedures
for sections ELE 4 and ELE 8. Also included as evidence are the two different forms
developed to handle and document the scenarios that these two criterions address.
Description of Internal Monitoring Procedures: Corrective Action Completed.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Status of Corrective Action:
Criterion: ELE 4 - Waiver
Approved
Partially Approved
Disapproved
Procedures
Basis for Partial Approval or Disapproval:
The district has re-defined its ELE Waiver procedures so that it appropriately distinguishes “Waiver”
from “Opt-Out.” A new form has also been developed to document a parent’s request for a waiver.
Department Order of Corrective Action:
Please describe the district’s internal monitoring procedures. Train appropriate staff on the
requirements of waiver procedures.
Required Elements of Progress Report(s):
Please submit evidence of staff training, including an agenda and signed attendance sheets indicating
role of staff. Submit by February 1, 2013.
Submit the description of the oversight system and identify the person(s) responsible for the oversight,
including the date of the system’s implementation. Submit by February 1, 2013
Submit a report of an internal review of records. Include the following: number of records reviewed,
number of records in compliance, and corrective actions taken by the district to remedy any noncompliance. Submit by April 26, 2013.
Progress Report Due Date(s): February 1, 2013; April 26, 2013.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5- Program Placement
Rating: Partially Implemented
and Structure
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Department of Elementary and Secondary Education Findings:
Document review indicated that the Southern Worcester County Regional Vocational Technical School
is a low incidence district serving students in grades 9-12. Six English language learners (ELLs) were
enrolled at the time of the onsite visit. The district is implementing a Structured English Immersion
(SEI) program and uses pull-out for direct ESL instruction. The district reports that ELE students
attend standard content area classes (Math, Science, Social Studies) with English proficient speakers.
An ESL paraprofessional provides them with support in “at least” three classes. Other support is also
provided to ELE students such as during class work, special projects, tests and exams. See also ELE 9.
The Department has no concern with the district’s ESL curriculum. It was designed to teach high
school ELLs via content areas with the objective of teaching students both basic interpersonal
language skills to communicate in social situations as well as formal academic linguistic skills (content
area vocabulary and concepts). The curriculum contains five units with links to the Framework
Standards, and is based on the English Language Proficiency Benchmarks and Outcomes for English
language Learners (ELPBO). (Please refer to letter sent with the draft report, regarding the phasing
out of the ELPBO and changes in curricula requirements).
Concerning hours of ESL instruction, however, documentation reviewed indicated that ELLs in the
district uniformly attend either a one block per academic week cycle of 45 minutes, according to one
set of documents, or an 84 minute block per academic week cycle (one hour and 24 minutes) of English
instruction for each grade level, according to another document. In either case, ELLs are not receiving
the hours of instruction recommended by the Department. See below.
The Department’s guidelines recommend that students receive hours of instruction in accordance with
their MEPA levels of English proficiency as follows: Level 1 and Level 2 should receive 2.5 hours of
ESL instruction a day or 12.5 hours a week; those in Level 3, 1-2 hours per day or 5-10 hours a week,
and levels 4 and 5, 2.5 hours per week or half an hour a day. (See Guidance on Using MEPA Results to
Plan Sheltered English Immersion (SEI) Instruction and Make Reclassification Decisions for Limited
English Proficient (LEP) Students.”
Content instruction is based on the Massachusetts Curriculum Framework; however, according to
district documentation, most teachers have yet to begin training in any of the SEI Categories.
Therefore, ELLs are not receiving sheltered content. (Refer to the Commissioner’s Memorandum of
June 2004). See also ELE 15 for additional comments.
The hours of ESL instruction for ELLs are not consistent with Department guidelines, and there are
content area teachers working with ELLs who have not completed and/or begun any training in SEI.
Consequently the Department concludes that the district does not have an ELE program that is
consistent with Chapter 71A.
Narrative Description of Corrective Action: Through the involvement of the ESL teacher in the day
to day academic and vocational activities of and one-on-one interaction with ELL students, the District
provides ESL instruction in accordance with the DESE guidelines. Level 1 and Level 2 students
receive 2.5 hours of ESL instruction a day or 12.5 hours a week. Level 3 students receive, 1-2 hours
per day or 5-10 hours a week, and Levels 4 and 5 students, receive 2.5 hours per week or half an hour a
day.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Nancy Alpine
Corrective Action Activity: Ongoing
Evidence of Completion of the Corrective Action: Students ESL Hours Schedule
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Description of Internal Monitoring Procedures: The District will maintain records of the steps
accomplished to meet the requirements of this criterion, and will assess those actions needed to stay in
compliance with Massachusetts General Law, Chapter 71A (M.G.L.c.71A) .
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5- Program
Placement and Structure
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
The internal monitoring proposed for this criterion does not ensure that non-compliance will be
identified and remedied by the district on an ongoing basis.
Department Order of Corrective Action: Quarterly, review the records of ELL students to ensure
that they receive ESL instruction consistent with their levels of English proficiency. By April 26, 2013,
provide the a report of a review of records of ELL students at all grade levels, which should include the
following information:
 Number of records reviewed at each level.
 Number of ELL students who receive sufficient hours of ESL, consistent with
Department guidance.
 Actions taken by the district to remedy any non-compliance (when ELL students do
not receive hours of ESL consistent with Department guidance).
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of the student names
and grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted
the review, their role(s), and signature(s).
Required Elements of Progress Report(s):
See ELE 15 concerning the finding related to SEI instruction.
Provide the Department with evidence that all ELL students receive sufficient ESL instruction,
consistent with the students’ levels of English proficiency and Department guidance
(http://www.doe.mass.edu/mcas/mepa/2009/guidance.doc).
Provide the Department the plan for making the SEI cohort training available to the core academic
teachers of ELLs and the building administrators who supervise such teachers and to arrange for the
participation of such teachers and administrators in the training.
Provide all of the above by February 1, 2013.
While there was not a finding related to the district’s ESL/ELD curriculum, note that due to changes in
curriculum, the district should ensure that the ESL/ELD curriculum is aligned with all Massachusetts
Curriculum Frameworks (e.g., English/Language Arts, mathematics, science, social studies) and the
WIDA English language development standards. See http://www.wida.us/standards/eld.aspx.
Progress Report Due Date(s): February 1, 2013; April 26, 2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: ELE 8 - Declining Entry to a
Program
Department CPR Finding: See ELE 4
Narrative Description of Corrective Action: See ELE 4
Title/Role of Person(s) Responsible for
Implementation: Nancy Alpine
Expected Date of Completion for Each
Corrective Action Activity: 4/28/12
Evidence of Completion of the Corrective Action: See ELE 4
Description of Internal Monitoring Procedures: Corrective Action Completed
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Status of Corrective Action:
Criterion: ELE 8 - Declining Entry
Approved
Partially Approved
Disapproved
to a Program
Basis for Partial Approval or Disapproval:
The district has re-defined its ELE Waiver procedures so that it appropriately distinguishes “Waiver”
from “Opt-Out.” A new form has also been developed to document a parent’s request for a waiver.
Department Order of Corrective Action:
Please describe the district’s internal monitoring procedures. Train appropriate staff on the
requirements of declining entry to an ELE program.
Required Elements of Progress Report(s):
Please submit evidence of staff training, including an agenda and signed attendance sheets indicating
role of staff. Please submit by February 1, 2013
Submit the description of the oversight system and identify the person(s) responsible for the oversight,
including the date of the system’s implementation. Submit by February 1, 2013
Submit a report of an internal review of records. Include the following: number of records reviewed,
number of records in compliance, and corrective actions taken by the district to remedy any noncompliance. Submit by April 26, 2013.
Progress Report Due Date(s): February 1, 2013; April 26, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 9 – Instructional Grouping
Rating: Partially Implemented
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Department CPR Finding: The district reported that it groups ELE students based on their
English proficiency levels for ESL instruction; however, it did not provide sufficient
documentation to demonstrate group membership.
Narrative Description of Corrective Action: The District changed the text on the
English Language Education (ELE) Policies and Procedures section that addresses
Criterion Number ELE 9 to more clearly express how this criterion is implemented.
With this change, the District anticipates meeting the criterions of Massachusetts
General Law, Chapter 71A (M.G.L.c.71A)
Title/Role of Person(s) Responsible for
Implementation: Nancy Alpine
Expected Date of Completion for Each
Corrective Action Activity: 4/28/12
Evidence of Completion of the Corrective Action: The District is including with this document an
electronic version of the updated English Language Education (ELE) Policies and Procedures
for section ELE 9.
Description of Internal Monitoring Procedures: Corrective Action Completed.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 9 – Instructional
Grouping
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district did not propose internal monitoring for this
criterion in order to ensure that non-compliance will be identified and remedied by the district on an
ongoing basis.
Department Order of Corrective Action: Quarterly, review the records of ELL students to ensure
that they receive ESL and content instruction in appropriate instructional groups. By April 26, 2013,
provide the a report of a review of records of ELL students at all grade levels, which should include the
following information:
 Number of records reviewed at each level.
 Number of ELL students who are appropriately placed, consistent with requirements.
 Actions taken by the district to remedy any non-compliance.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of the student names
and grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted
the review, their role(s), and signature(s).
Required Elements of Progress Report(s): Provide evidence that the district has ensured that
appropriate personnel have been informed of the new policies concerning placement of ELL students in
instructional groups (e.g., memo and attachments, agenda and attendance sheets for any professional
development, etc.) Provide evidence of that ELL students at each grade level are placed in
instructional groups consistent with the requirements of this criterion. Provide the above by February
1, 2013.
Progress Report Due Date(s): February 1, 2013; April 26, 2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: ELE 10 – Parental Notification
Department CPR Finding: Student records, interviews and documentation indicated that upon
identification of a student as limited English proficient (LEP), and annually thereafter, the district has
not always provided a notice to the parents or guardians either in English or in the primary language
of the home that informs parents of the reasons for identification of the student as LEP, the child’s
level of English proficiency, program placement and/or the method of instruction used in the program
and the parents’ right to apply for a waiver, or to decline to enroll their child in the program.
Narrative Description of Corrective Action: The District uses written documentation in a
language that is comprehensible to the parents and guardians of ELL students, to notify the
reasons for identification of the student as and LEP, his/her level of English proficiency,
program placement and instructional methodology, and the right to apply for a waiver or
decline program enrollment. Copies of parent notifications are placed in the students’ files,
and as part of the ELE program evaluation, the District verifies that all required program
documentation is accounted for in the students’ files. Through these verifications, the District
anticipates meeting this criterion of Massachusetts General Law, Chapter 71A (M.G.L.c.71A)
Title/Role of Person(s) Responsible for
Implementation: Nancy Alpine
Expected Date of Completion for Each
Corrective Action Activity: 4/28/12
Evidence of Completion of the Corrective Action: The District is including with this document the
English version of the annual notification to parents, which is done within the first 30 days of the
school year.
Description of Internal Monitoring Procedures: Corrective Action Completed.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10 – Parental
Notification
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
The district has described a procedure and submitted a form of documentation that satisfies the legal
requirement for Parent Notification of LEP students.
Department Order of Corrective Action:
Please describe the district’s internal monitoring procedures. Train appropriate staff on parental
notification requirements.
Required Elements of Progress Report(s):
Please submit evidence of staff training, including an agenda and signed attendance sheets indicating
role of staff. Submit by February 1, 2013.
Submit the description of the oversight system and identify the person(s) responsible for the oversight,
including the date of the system’s implementation. Submit by February 1, 2013.
Submit a report of an internal review of records. Include the following: number of records reviewed,
number of records in compliance, and corrective actions taken by the district to remedy any noncompliance. Submit by April 26, 2013.
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Progress Report Due Date(s): February 1, 2013; April 26, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: ELE 11 – Equal Access
Department CPR Finding: Interviews indicated that teachers who have limited English proficient
(LEP) students have not participated in the professional development requirements noted in ELE 15.
Narrative Description of Corrective Action: The District has identified the following number of
teachers with SEI training: Category 1 – 3 teachers, Category 2 – 1 teacher, and Category 4 –
1 teacher.
Starting May 2012, the District will make available to standard content area teachers, training on
Sheltered English Immersion instruction through the Collaborative for Education Services. Teachers
will be able to receive graduate credit for this training through Fitchburg State University.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Nancy Alpine and Jamie Ribaudo Corrective Action Activity: Ongoing
Evidence of Completion of the Corrective Action: The District is including with this document a
copy of contract with the Collaborative for Education Services.
.
Description of Internal Monitoring Procedures: The District will maintain records of the steps
accomplished to meet the requirements of this criterion, and will assess those actions need to stay
current on the developments of new policy and standards for professional development.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11 – Equal Access
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Since new ELE professional development standards are being developed, the district should suspend
SEI category trainings following the Category 4 trainings scheduled for May 2012.
Department Order of Corrective Action: SEE ELE 5 & 15
Required Elements of Progress Report(s): SEE ELE 5 & 15
Progress Report Due Date(s): February 1, 2013; April 26, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 - Professional
Rating: Partially Implemented
Development
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Department CPR Finding: The district did not submit a long term plan, three-to-five years, for its SEI
professional development.
The district should note that such plan must include type of SEI trainings to be made available to
content area teachers who work with ELLs, so that they can complete their SEI Category training. It
should also include name(s) of training provider(s) and timelines when the district expects to have all
teachers complete their SEI training. (See also ELE 5 sent with draft report and change in
requirements for category 3 as well as other communications concerning overall changes in
professional development).
Narrative Description of Corrective Action: Starting May 2012, the District will make available to
standard content area teachers, training on Sheltered English Immersion instruction through the
Collaborative for Education Services. Teachers will be able to receive graduate credit for this training
through Fitchburg State University.
However, the district is awaiting review and approval of the proposed amendments to the
regulations for Education of English Learners, 603 CMR 14.00 in conjunction with statewide
adoption of WIDA standards and assessment tools, and the anticipated impact on curriculum
design and professional development. Once these standards are in place, the District assures
the Department that it will develop a professional development plan that aligns with all
professional development requirements for the ELE program.
Title/Role of Person(s) Responsible for
Implementation: Nancy Alpine and Jamie Ribaudo
Expected Date of Completion for Each
Corrective Action Activity: Ongoing
Evidence of Completion of the Corrective Action: See ELE 11
Description of Internal Monitoring Procedures: See ELE 11
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Status of Corrective Action:
Criterion: ELE 15 - Professional
Approved
Partially Approved
Disapproved
Development
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By February 1, 2013, provide the Department the district’s plan for making the SEI cohort
training available to the core academic teachers of ELLs and the building administrators who
supervise such teachers and to arrange for the participation of such teachers and administrators
in the training.
By April 26, 2013, provide an update on the implementation of the plan for making the SEI cohort
training available to the core academic teachers of ELLs and the building administrators who supervise
them.
Progress Report Due Date(s): February 1, 2013; April 26, 2013
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 17 – Program Evaluation Rating: Not Implemented
Department CPR Finding: Interviews indicated that the district has not conducted periodic
evaluations of the effectiveness of its ELE program in developing students’ English language skills and
increasing their ability to participate meaningfully in the educational program.
Narrative Description of Corrective Action: The District changed the text on the English
Language Education (ELE) Policies and Procedures section that addresses Criterion Number
ELE 17 to more clearly express how this criterion is implemented. Please note that in order to
improve this procedure and assure compliance, the District will document the evaluation in
the students’ files and will required this evaluation as a prerequisite for confirmation of
the students’ schedule of classes for the following school year. With this change, the
District anticipates meeting the criterions of Massachusetts General Law, Chapter 71A
(M.G.L.c.71A)
Title/Role of Person(s) Responsible for
Implementation: Nancy Alpine
Expected Date of Completion for Each
Corrective Action Activity: Ongoing
Evidence of Completion of the Corrective Action: The District is including with this document an
electronic version of the updated English Language Education (ELE) Policies and Procedures
for section ELE 17.
Description of Internal Monitoring Procedures: A yearly quality review of the student’s files will be
conducted to assure that documentation of this procedure is accomplished. The District continues to
work in the development of effective monitoring tools to use for the evaluation of the ELE program.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Status of Corrective Action:
Criterion: ELE 17 – Program
Approved
Partially Approved
Disapproved
Evaluation
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: The district has submitted a procedure for the periodic
evaluation of the effectiveness of its ELE program for developing students’ English language skills and
increasing their ability to participate meaningfully in the educational program.
Required Elements of Progress Report(s):
Submit a report of an internal review of records. Include the following: number of records reviewed,
number of records in compliance, and corrective actions taken by the district to remedy any noncompliance. April 26, 2013.
Progress Report Due Date(s): April 26, 2013.
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: ELE 18 - Records of LEP
Students
Department CPR Finding: The review of student records indicated that home language surveys were
not always specific and some lacked all information. MEPA results, annual parental notification
letters, and English Language Development progress reports are not consistently found in the student
records.
Narrative Description of Corrective Action: The District made adjustment to the Home Language
Survey document so that they provided a more comprehensive view of the language abilities and needs
of each incoming student. With this change, the District anticipates meeting the criterions of
Massachusetts General Law, Chapter 71A (M.G.L.c.71A)
Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity:
Evidence of Completion of the Corrective Action: The District is including with this document an
electronic version of the update Home Language Survey
Description of Internal Monitoring Procedures: Corrective Action Completed
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Status of Corrective Action:
Criterion: ELE 18 - Records of
Approved
Partially Approved
Disapproved
LEP Students
Basis for Partial Approval or Disapproval: Although the district made required modifications of the
Home Language Survey, the district’s corrective action does not address the Department’s finding that
English Language Development (ELD) progress reports, annual assessments, and parent notification
letters were not consistently found in ELL student records.
Department Order of Corrective Action:
Please include procedural safeguard(s) to ensure that ELD progress reports, annual assessments, and
parent notification letters are consistently placed in ELL student records. Please describe the district’s
internal monitoring procedures. Train appropriate staff on the required content of ELL student records.
Required Elements of Progress Report(s):
Please submit evidence of staff training, including an agenda and signed attendance sheets indicating
role of staff. Submit the description of the oversight system and identify the person(s) responsible for
the oversight, including the date of the system’s implementation. Submit by February 1, 2013.
Submit a report of an internal review of records for evidence that ELD progress reports, annual
assessments (WIDA beginning in 2013), and parent notification letters are included in the student
record. Include the following: number of records reviewed, number of records in compliance, and
corrective actions taken by the district to remedy any non-compliance. Submit by February 1, 2013.
Progress Report Due Date(s): February 1, 2013; April 26, 2013
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