MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: South Shore Charter Public (District)
CPR Onsite Year: 2010-2011
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 09/14/2011.
Mandatory One-Year Compliance Date: 09/13/2012
Summary of Required Corrective Action Plans in this Report
Criterion
SE 12
Criterion Title
Frequency of re-evaluation
SE 13
Progress Reports and content
SE 14
Review and revision of IEPs
SE 20
Least restrictive program selected
SE 47
Procedural requirements applied to students not yet
determined to be eligible for special education
Student handbooks and codes of conduct
CR 10A
CR 16
CR 25
Notice to students 16 or over leaving school without a high
school diploma, certificate of attainment, or certificate of
completion
Institutional self-evaluation
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Not Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 12 Frequency of re-evaluation
Partially Implemented
Department CPR Findings:
A review of student records indicates that re-evaluations are not always conducted every
three years.
Description of Corrective Action:
We have reviewed our record keeping and need to keep better records of when parent
request time extensions on the re-evaluations. We will begin to schedule re-evaluations 2
weeks earlier than we typically do to help accommodate parent's schedules and minimize
delays in the process.
Title/Role(s) of responsible Persons:
Expected Date of
Matthew Tondorf, Director of Learning Services
Completion:
01/05/2012
Evidence of Completion of the Corrective Action:
Log of effort forms have been attached to the inside jacket of each special education
folder. Meeting calendars are reviewed 2 weeks earlier then previously done.
Description of Internal Monitoring Procedures:
Director of Learning services will monitor the monthly calendar. Assitant to the Director
will notify the director of any scheduling issues 2 weeks ahead of time.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 12 Frequency of re-evaluation
Corrective Action Plan Status: Partially
Approved
Status Date: 11/04/2011
Basis for Partial Approval or Disapproval:
The charter school has developed new procedures and timelines for completing reevaluations. The charter school has proposed that the Director of Learning Services
monitor the monthly calendar for compliance. The charter school has not indicated that
Team chairpersons will be provided training on these requirements.
Department Order of Corrective Action:
The charter school will train all Team chairpersons on the new procedures to ensure reevaluations are conducted every three years.
Required Elements of Progress Report(s):
By February 3, 2012 provide evidence of training Team chairpersons to ensure the charter
school conducts a full re-evaluation consistent with the requirements of federal law every
three years. Submit agendas, signed attendance sheets, and a sample of training
materials.
By April 27, 2012 the charter school will provide a report of the results of the review of a
random sample of records to determine whether re-evaluations are conducted every three
years. Please review the records in which the re-evaluations were conducted after the
training. Include the number of student records reviewed, the number in compliance, for
all records not in compliance indicate the root cause along with the specific corrective
action taken with regard to each file.
The charter school will maintain the following documentation and make it available to the
Department upon request: list of student names and grade levels for the records
reviewed, date of the review, name(s) of staff who conducted the review with roles and
signatures.
Progress Report Due Date(s):
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
South Shore Charter Public (District) CPR Corrective Action Plan
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02/03/2012
04/27/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
South Shore Charter Public (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 13 Progress Reports and content
Partially Implemented
Department CPR Findings:
A review of student records indicates that progress reports do not always address the
student?s progress towards reaching the goals set in the IEP when a Team meeting is
held during the progress reporting period. In these cases, progress reports indicate
that progress was discussed at a recent IEP Team meeting.
Description of Corrective Action:
Progress review statements will be improved to better state progress student is making
towards their goals.
Title/Role(s) of responsible Persons:
Expected Date of
Matthew Tondorf, Director of Learning Services
Completion:
12/15/2011
Evidence of Completion of the Corrective Action:
Trainings on statement development has been provided at one special education staff
meeting (10/11/2011) and will continue to be put on the agenda at the next two staff
meetings (11/08/2011 and 12/13/2011). Review of statement will show evidence of
corrective action.
Description of Internal Monitoring Procedures:
Director of Learning services will review all progress report statements during a three
month term (10/2011-12/2011) to monitor the improvement of statements. Director will
adjust the training as needed at the next monthly meeting.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 13 Progress Reports and content
Corrective Action Plan Status: Approved
Status Date: 11/04/2011
Basis for Partial Approval or Disapproval:
The charter school proposes that the Director of Learning Services monitor progress
reports to ensure the progress reports address the student's progress towards reaching
the goals set in the IEP and the special education staff will be trained on progress report
statement development.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By February 3, 2012 the charter school will provide evidence of training to all special
education staff and service providers to ensure that progress reports address the
student's progress towards reaching the goals set forth in the IEP. Submit the agendas,
signed attendance sheets, and a sample of training materials to the DESE.
By April 27, 2012 provide a report of the results of the review of a random sample of
records to determine whether progress reports address the student's progress towards
reaching the goals set in the IEP. Please review the records in which progress reports
were written after the training. Include the number of student records reviewed, the
number in compliance, for all records not in compliance indicate the root cause along with
the specific corrective action taken with regard to each file.
The charter school will maintain the following documentation and make it available to the
Department upon request: list of student names and grade levels for the records
reviewed, date of the review, name(s) of staff who conducted the review with roles and
signatures.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
South Shore Charter Public (District) CPR Corrective Action Plan
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Progress Report Due Date(s):
02/03/2012
04/27/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
South Shore Charter Public (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 14 Review and revision of IEPs
Partially Implemented
Department CPR Findings:
A review of student records indicates that the annual review IEP Team meeting is not
consistently held on or before the anniversary date of the IEP.
Description of Corrective Action:
We have reviewed our record keeping and need to keep better records of when parent
request time extensions on the annual reviews. We will begin to schedule annual reviews
2 weeks earlier than we typically do to help accommodate parent's schedules and
minimize delays in the process.
Title/Role(s) of responsible Persons:
Expected Date of
Matthew Tondorf, Director of Learning Serivces
Completion:
01/05/2011
Evidence of Completion of the Corrective Action:
Log of effort forms have been attached to the inside jacket of each special education
folder. Meeting calendars are reviewed 2 weeks earlier then previously done.
Description of Internal Monitoring Procedures:
Director of Learning services will monitor the monthly calendar. Assitant to the Director
will notify the director of any scheduling issues 2 weeks ahead of time.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 14 Review and revision of IEPs
Corrective Action Plan Status: Partially
Approved
Status Date: 11/04/2011
Basis for Partial Approval or Disapproval:
The charter school has developed new procedures and timelines for completing annual
reviews. The charter school has proposed that the Director of Learning Services monitor
a monthly calendar for compliance. The charter school has not indicated that all Team
chairpersons will receive training on these requirements.
Department Order of Corrective Action:
The charter school will train all Team chairpersons on the new procedures and the charter
school will conduct a review of student records.
Required Elements of Progress Report(s):
By February 3, 2012 provide evidence of training on the requirement to conduct all IEP
Team meetings prior to the expiration date of the previous IEP, include the agendas and
signed attendance sheet.
By April 27, 2012 conduct an internal review of student records after the Team
chairperson has received training to determine whether Team meetings are held prior to
the expiration date of the previous IEP. Include the number of student records reviewed,
the number in compliance, for all records not in compliance indicate the root cause along
with the specific corrective action taken with regard to each file.
The charter school will maintain the following documentation and make it available to the
Department upon request: list of student names and grade levels for the records
reviewed, date of the review, name(s) of staff who conducted the review with roles and
signatures.
Progress Report Due Date(s):
02/03/2012
04/27/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
South Shore Charter Public (District) CPR Corrective Action Plan
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MA Department of Elementary & Secondary Education , Program Quality Assurance Services
South Shore Charter Public (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 20 Least restrictive program selected
Partially Implemented
Department CPR Findings:
A review of student records indicates that the IEP non-participation justification statement
does not always state why the removal of the student is considered critical to the
student?s program and the basis for the Team?s conclusion that education of the student
in a less restrictive environment, with the use of supplementary aids and services, could
not be achieved satisfactorily.
Description of Corrective Action:
Non-participation justification statements will be improved to better state why removal of
the student is considered critical to the student.
Title/Role(s) of responsible Persons:
Expected Date of
Matthew Tondorf, Director of Learning Services
Completion:
12/15/2011
Evidence of Completion of the Corrective Action:
Trainings on statement development has been provided at one special education staff
meeting (10/11/2011) and will continue to be put on the agenda at the next two staff
meetings (11/08/2011 and 12/13/2011). Review of statement will show evidence of
corrective action.
Description of Internal Monitoring Procedures:
Director of Learning services will review all non-participation justification statements
during a three month term (10/2011-12/2011) to monitor the improvement of
statements. Director will adjust the training as needed at the next monthly meeting.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 20 Least restrictive program selected
Corrective Action Plan Status: Approved
Status Date: 11/04/2011
Basis for Partial Approval or Disapproval:
The charter school proposes that the Director of Learning Services monitor nonparticipation justification statements on IEPs to ensure that statements will properly state
why removal of the student is considered critical to the student's program and the basis
for the Team's conclusion that education of the student in a less restrictive environment,
with the use of supplementary aids and services, could not be achieved satisfactorily. The
charter school has indicated that the special education staff will be provided training.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By February 3, 2012 provide evidence of training to all special education staff and related
service providers on the need to develop common standards to ensure that when a
student is removed from general education, the IEP clearly states why the removal is
considered critical to the student's program and the basis for its conclusion that education
of the student in a less restrictive environment, with the use of supplementary aids and
services, could not be achieved satisfactorily. Submit the agenda, signed attendance
sheet, and a sample of training materials.
By April 27, 2012 submit the results of an internal review of records for appropriately
written non-participation justification statements. Please be sure that the sample
selected is representative of elementary, middle and high school and that the sample is
selected from IEPs written after the training. Include the number of student records
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
South Shore Charter Public (District) CPR Corrective Action Plan
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reviewed, the number in compliance, for all records not in compliance indicate the root
cause along with the specific corrective action taken with regard to each file.
The charter school will maintain the following documentation and make it available to the
Department upon request: list of student names and grade levels for the records
reviewed, date of the review, name(s) of staff who conducted the review with roles and
signatures.
Progress Report Due Date(s):
02/03/2012
04/27/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
South Shore Charter Public (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 47 Procedural requirements applied to students not yet
Partially Implemented
determined to be eligible for special education
Department CPR Findings:
Documentation indicates that the student code of conduct does not contain information
regarding procedural requirements that apply to students not yet determined eligible for
special education.
Description of Corrective Action:
Code of Conduct does not have information containing information of student not yet to
be determined.
Title/Role(s) of responsible Persons:
Expected Date of
Matthew Tondorf, Director of Learning Services
Completion:
01/15/2011
Evidence of Completion of the Corrective Action:
Statement will be seen in the Code of Conduct/student handbook on page 28
Description of Internal Monitoring Procedures:
Director of Learning Services will bring new wording to Board of Directors for approval to
be placed in furture Code of Conduct/student handbook.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 47 Procedural requirements applied to
Approved
students not yet determined to be
Status Date: 11/04/2011
eligible for special education
Basis for Partial Approval or Disapproval:
The charter school stated that information regarding the procedural requirements applied
to students not yet determined eligible for special education will be provided to principals
and incorporated into the student code of conduct that will be part of the student
handbooks. The charter school did not indicate it would provide training to appropriate
staff on these procedures.
Please also note that prior knowledge includes when district staff express specific
concerns not only to the Director of Learning Services, but also to other supervisory
personnel.
Department Order of Corrective Action:
The charter school will provide training to appropriate staff on the updated procedural
requirements applied to students not yet determined eligible for special education.
Required Elements of Progress Report(s):
By February 3, 2012 the charter school will provide evidence of training to appropriate
staff on the procedural requirements applied to students not yet determined eligible for
special education. Submit the agendas, signed attendance sheets, and a sample of
training materials. Also submit a copy of the revised Code of Conduct/student handbook
with the required information pertaining to students not yet determined eligible for special
education.
Progress Report Due Date(s):
02/03/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
South Shore Charter Public (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10A Student handbooks and codes of conduct
Partially Implemented
Department CPR Findings:
A review of the documentation indicates that the charter school's code of conduct does
not reference M.G.L. c. 76, s. 5 or contain a nondiscrimination policy that affirms the
school's non-tolerance for harassment based on race, color, national origin, sex, religion,
or sexual orientation, or discrimination on those same bases.
Description of Corrective Action:
South Shore Public Charter Schools does not reference M.G.L. c. 76, s. 5.
Title/Role(s) of responsible Persons:
Expected Date of
Matthew Tondorf, Director of Learning Services
Completion:
01/15/2011
Evidence of Completion of the Corrective Action:
The new code of code/student handbook will reference M.G.L. c. 76, s. 5 will our
nondiscrimination policy.
Description of Internal Monitoring Procedures:
Director of Learning Services will bring new wording to Board of Directors for approval to
be placed in furture Code of Conduct/student handbook.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 10A Student handbooks and codes of
Status Date: 11/04/2011
conduct
Basis for Partial Approval or Disapproval:
The district reported that the student code of conduct/student handbook will be revised to
include references to M.G.L. c. 76, s. 5 with the nondiscrimination policy.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By February 3, 2012 submit a copy of the code of conduct/student handbook that includes
the required revisions.
Progress Report Due Date(s):
02/03/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
South Shore Charter Public (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 16 Notice to students 16 or over leaving school without a
Partially Implemented
high school diploma, certificate of attainment, or certificate of
completion
Department CPR Findings:
A review of the documentation indicates that the charter school does not send a notice to
students 16 or over, leaving school without a high school diploma, certificate of
attainment, or certificate of completion, and their parents or guardians, stating that the
student and parent or guardian may meet with a representative of the charter school
within ten days from the date the notice was sent and that at the request of the parent or
guardian, the charter school may consent to an extension of the time for the meeting of
not longer than fourteen days.
Description of Corrective Action:
SSCPS needs a policy to address CR 16.
Title/Role(s) of responsible Persons:
Expected Date of
Matthew Tondorf, Director of Learning Service
Completion:
01/15/2012
Evidence of Completion of the Corrective Action:
Policy will be seen in the Code of Conduct/student handbook on page 12
Description of Internal Monitoring Procedures:
Director of Learning Services will bring new wording to Board of Directors for approval to
be placed in furture Code of Conduct/student handbook.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 16 Notice to students 16 or over
Status Date: 11/04/2011
leaving school without a high school
diploma, certificate of attainment, or
certificate of completion
Basis for Partial Approval or Disapproval:
The charter school has developed a policy to address the written notice to students age
16 or over, leaving school without a high school diploma, certificate of attainment, or
certificate of completion.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By February 3, 2012 provide a sample written notice to a student age 16 or over, leaving
school without a high school diploma, certificate of attainment, or certificate of
completion. Also submit the initials of students who have received this notice since the
start of the 2011-2012 school year.
Progress Report Due Date(s):
02/03/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
South Shore Charter Public (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 25 Institutional self-evaluation
Not Implemented
Department CPR Findings:
A review of the documentation indicates that the charter school does not evaluate all
aspects of its K-12 program annually to ensure that all students, regardless of race, color,
sex, religion, national origin, limited English proficiency, sexual orientation, disability, or
housing status, have equal acess to all programs, including athletics and other
extracurricular activities.
Description of Corrective Action:
SSCPS does not evaluate all aspects of its K-12 program annually to ensure that all
students, regardless of race, color, sex, religion, national origin, limited English
proficiency, sexual orientation, disability, or housing status, have equal acess to all
programs, including athletics and other extracurricular activities.
Title/Role(s) of responsible Persons:
Expected Date of
Matthew Tondorf, Director of Learning Services
Completion:
07/01/2012
Evidence of Completion of the Corrective Action:
Director of Learning Services will provide a description of the program review policy and
guidelines and present to the Board of Directors for approval. The self-evaluation at the
end of this school year.
Description of Internal Monitoring Procedures:
Director of Learning Serives will monitor the self-evaluation.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 25 Institutional self-evaluation
Corrective Action Plan Status: Approved
Status Date: 11/04/2011
Basis for Partial Approval or Disapproval:
The charter school proposes to evaluate all aspects of its K-12 program annually to
ensure that all students, regardless of race, color, sex, religion, national origin, limited
English proficiency, sexual orientation, disability, or housing status, have equal access to
all programs, including athletics and other activities.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By April 27, 2012 the charter school will provide a description of the program review
policy and guidelines.
By June 29, 2012 the charter school will provide a copy of the institutional self-evaluation.
Progress Report Due Date(s):
04/27/2012
06/29/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
South Shore Charter Public (District) CPR Corrective Action Plan
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: South Shore Charter Public School
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Name of School/District Staff Member
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: April 4, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 1 Annual Assessment
Rating: Partially Implemented
Department CPR Finding: A review of student records and interviews indicate that not all limited
English proficient (LEP) students are administered the Massachusetts English Proficiency Assessment
(MEPA) annually.
Narrative Description of Corrective Action: This finding is no longer applicable with the phasing
out of the MEPA test. All students identified as LEP student will be administered the WIDA test during
the January/February testing window.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Matthew Tondorf, Director of
Corrective Action Activity: March 1, 2013
Learning Services & Rachel Jones, ELL teacher
Evidence of Completion of the Corrective Action: Roster of ELL student, WIDA testing attendance,
quarterly meeting attendance sheet and agenda.
Description of Internal Monitoring Procedures: Director of Learning Services, K-6 Principal, 6-12
Principal, and ELL teacher will meet quarterly to discuss the ELL program and monitor the roster and
participation in the testing.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 1 Annual Assessment
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
South Shore Charter Public (District) CPR Corrective Action Plan
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Required Elements of Progress Report(s): By March 1, 2013, the charter school will submit the
WIDA testing attendance along with its current roster of ELLs.
Progress Report Due Date(s): March 1, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Rating: Partially Implemented
Structure
Department CPR Finding:
According to documents reviewed, the South Shore Public School is a low incidence district. At the
time of the onsite visit approximately nineteen English language learners (ELLs) were enrolled: 14 in
elementary school, four in middle school, and one in high school. The school has implemented a
Sheltered English Immersion (SEI) program.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
South Shore Charter Public (District) CPR Corrective Action Plan
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The ESL curriculum submitted is based on the English Language Proficiency Benchmarks and
Outcomes (ELPBO) and developed for grades K-5. However, the school did not include an ESL
curriculum for ELE students in middle school and high school. (Please refer to letter sent with this
draft report, regarding the phasing out of the ELPBO and changes in curricula requirements).
Documents reviewed indicated that the hours of ESL instruction ELLs receive is inconsistent with
Department Guidelines. (See note below). In the elementary school, for example, a Level 2
Kindergartner – as assessed on the Massachusetts English Proficiency Assessment (MEPA) receives
language instruction through regular education teachers with support from a licensed ELS teacher.
Other students in Level 3 and Level 4 receive 100 minutes of direct ESL instruction per week (a total of
1 hour and 40 minutes). However, MEPA Level 5 ELE Students do not receive ESL instruction. The
district reports that they are monitored by an ESL licensed teacher and/or receive additional support
in writing for 100 minutes per week (1hour and 40 minutes). Middle and High Schools’ MEPA Level 4
ELE students are monitored by a licensed ESL teacher, but are not provided ESL instruction.
The Department’s guidelines recommend that students receive hours of instruction in accordance with
their MEPA levels of English proficiency as follows: ELE students in Level 1 and Level 2 should
receive 2.5 hours of ESL instruction a day or 12.5 hours a week; those in Level 3, 1-2 hours per day
or 5-10 hours a week, and those in levels 4 and 5, should receive 2.5 hours per week or half an hour a
day. (See Guidance on Using MEPA Results to Plan Sheltered English Immersion (SEI) Instruction
and Make Reclassification Decisions for Limited English Proficient (LEP) Students.”
Content instruction is based on the Massachusetts Curriculum Framework; however, according to
district documentation, few teachers in the elementary school have completed their SEI professional
development training in all four of the Categories. In middle school, except for a dually certified
teacher (Social studies and ESL) who completed all four SEI categories, none of the other teachers
has completed any of the SEI Categories. Therefore, ELLs are not receiving effective sheltered
content. (Refer to the Commissioner’s Memorandum of June 2004). See also ELE 15 for additional
comments.
The school does not have an ESL curriculum for the middle school and high school, the hours of ESL
instruction for ELLs are not consistent with Department guidelines, and there are content area
teachers working with ELLs who have not completed their training in SEI. Consequently the
Department concludes that the district does not have an ELE program that is consistent with Chapter
71A.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Matthew Tondorf, Director of
Corrective Action Activity: March 1, 2013
Learning Services & Rachel Jones, ELL teacher
Evidence of Completion of the Corrective Action: South Shore Charter Public School will submit
the curriculum it adopted last year speaking specifically to the middle and high school levels.
Additionally, SSCPS will submit its revised schedule for the instructional hours of ELL students.
Description of Internal Monitoring Procedures: Director of Learning Services, K-6 Principal, 6-12
Principal, and ELL teacher will meet quarterly to discuss the ELL program and monitor the roster and
instructional hours.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Program Placement
and Structure
Status of Corrective Action:
Approved
Partially Approved
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
South Shore Charter Public (District) CPR Corrective Action Plan
Disapproved
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Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: None
Required Elements of Progress Report(s):
Please provide to the Department the following by December 15, 2012:
Evidence (e.g. samples of ELLs schedules) that all ELL students receive sufficient ESL
instruction, consistent with the students’ levels of English proficiency and Department
guidance (http://www.doe.mass.edu/mcas/mepa/2009/guidance.doc).
Provide the Department with evidence that ELLs receive subject matter content that is based
on the current Massachusetts Curriculum Frameworks in English/Language Arts, mathematics,
science and social studies.
Please provide the following by March 1, 2013:
Evidence that English language learners (ELLs) receive subject matter content that is based on
the current Massachusetts Curriculum Frameworks in English/Language Arts, mathematics,
science and social studies.
A new ESL/ELD curriculum which should be aligned with all Massachusetts Curriculum
Frameworks (e.g., English/Language Arts, mathematics, science, social studies) and the WIDA
English language development standards. See http://www.wida.us/standards/eld.aspx.
Progress Report Due Date(s): December 15, 2012; March 1, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 6 Program Exit and Readiness
Rating: Partially Implemented
Department CPR Finding: Although documentation reviewed has appropriate Exit and Readiness
criteria for re-designating ELE students, other documents reviewed, appeared to indicate that the
school may be re-designating (FLEPPING) these students early. Please clarify.
Narrative Description of Corrective Action: SSCPS will continually review
SSCPS will continually review the re-designating (FLEPPING)) procedure. We will submit our new
policy, rewritten last year, to clarify.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Matthew Tondorf, Director of
Corrective Action Activity: November 15,
Learning Services & Rachel Jones, ELL teacher
2012
Evidence of Completion of the Corrective Action: Re-designation policy, agenda from quarterly
meetings
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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Description of Internal Monitoring Procedures: Director of Learning Services, K-6 Principal, 6-12
Principal, and ELL teacher will meet quarterly to discuss the ELL program, review policy, and assure
compliance with state/federal standards.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 6 Program Exit and
Readiness
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: None
Required Elements of Progress Report(s):
Please submit to the Department by December 15, 2012:



Re-designation policy
Agenda from quarterly meetings
Samples of English language learners who have been re-designated.
Progress Report Due Date(s): December 15, 2012
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 9 Instructional Grouping
Rating: Partially Implemented
Department CPR Finding: Regarding ESL instructional grouping, the school reported that students
may be grouped together for ELL support services by English language proficiency where appropriate.
“Typically students K-6 and 7-12 would be the appropriate developmental groups for English
support.”
The district should note that for any grouping of ELLs for the purpose of ESL/ELD instruction, ELLs in
MEPA Levels 1 and 2 can be grouped together, as well as ELLs in levels 4 and 5; however, ELLs in
level 3 should be grouped only with other level 3 English proficient students. Also, the district can
group students by up to three grade levels as long as students’ level of English proficiency is similar.
Other factors should also be considered for grouping ELLs, such as the students’ maturity, literacy
level, and/or cultural background.
Narrative Description of Corrective Action: SSCPS restructured its ELL instructional grouping, and
policies on providing service during the 2011-2012 school year.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Matthew Tondorf, Director of
Corrective Action Activity: November 15,
Learning Services & Rachel Jones, ELL teacher
2012
Evidence of Completion of the Corrective Action: Schedule of grouping for 2012-2013 school year.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
South Shore Charter Public (District) CPR Corrective Action Plan
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Description of Internal Monitoring Procedures: Director of Learning Services, K-6 Principal, 6-12
Principal, and ELL teacher will meet quarterly to discuss the ELL program, review policy, and assure
compliance with state/federal standards.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 9 Instructional
Grouping
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: None
Required Elements of Progress Report(s): See ELE 5.
Progress Report Due Date(s): December 15, 2012
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10 Parental Notification
Rating: Partially Implemented
Department CPR Finding: Student records indicate that the annual parent notification letter is not
sent to parents upon identification of a student as LEP or annually thereafter. Documentation,
however, indicates that the charter school does have a parent notification letter that meets all
requirements.
Narrative Description of Corrective Action: SSCPS will send out annual letters notifying parents
upon identification of a student as LEP. SSCPS will keep records of sent letters in the student’s ELL
folders.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Matthew Tondorf, Director of
Corrective Action Activity: November 15,
Learning Services & Rachel Jones, ELL teacher
2012
Evidence of Completion of the Corrective Action: Copy of parent letter, list of students that received
letters at the start of the 2012-2013 school year.
Description of Internal Monitoring Procedures: Director of Learning Services, K-6 Principal, 6-12
Principal, and ELL teacher will meet quarterly to discuss the ELL program, review policy, review
student records, and assure compliance with state/federal standards.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10 Parental
Notification
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By December 15, 2012, the charter school will submit a
copy of the parent notification letter and list of students that received the letter since the start of the
2012 – 2013 school year.
Progress Report Due Date(s): December 15, 2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
South Shore Charter Public (District) CPR Corrective Action Plan
19
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11 Equal Access to Academic Rating: Partially Implemented
Programs and Services
Department CPR Finding: A review of the documentation indicated that classroom teachers are not
sufficiently trained in sheltering English content. Therefore, students with limited English proficiency
are not taught to the same academic standards and curriculum as all students and are not provided
with the same opportunities to master such standards.
Narrative Description of Corrective Action: SSCPS will provide training for all teachers as soon as
the WIDA course becomes available to our district. SSCPS will follow all timelines mandated by the
new policies on training and hiring of individuals with the required course completion.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Matthew Tondorf, Director of
Corrective Action Activity: Contingent on
Learning Services & Rachel Jones, ELL teacher
course availability.
Evidence of Completion of the Corrective Action: Teacher records will indicate course completion.
Description of Internal Monitoring Procedures: Human resources will keep track of teachers’
records of course completion.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11 Equal Access to
Programs and Services
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action: See ELE 15
Required Elements of Progress Report(s):
Progress Report Due Date(s): December 15, 2012
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 13 Follow-up Support
Rating: Partially Implemented
Department CPR Finding: A review of the student records indicated that while there is a form to
monitor formerly limited English proficient (FLEP) students, evidence of monitoring was not found in
the student records.
Narrative Description of Corrective Action: SSCPS will place monitoring forms in student’s
records.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Matthew Tondorf, Director of
Corrective Action Activity: November 15,
Learning Services & Rachel Jones, ELL teacher
2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
South Shore Charter Public (District) CPR Corrective Action Plan
20
Evidence of Completion of the Corrective Action: Copies of completed monitoring forms from
student records.
Description of Internal Monitoring Procedures: Director of Learning Services, K-6 Principal, 6-12
Principal, and ELL teacher will meet quarterly to discuss the ELL program, review policy, review
student records, and assure compliance with state/federal standards.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 13 Follow-up Support
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By December 15, 2012, the charter school will submit
evidence of monitoring (copies of completed monitoring forms) from student records.
Progress Report Due Date(s): December 15, 2012
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional Development Rating: Partially Implemented
Requirements
Department CPR Finding: Although the district submitted a five-year training plan for its SEI
professional development, the plan began to be implemented in school year 2011-12. The school
reported that it would provide SEI training to all its teachers in Categories 1 and 2 at this training.
The school also reported that it would provide SEI training for all its teachers in Categories 2, 3 and 4
in 2012-13. See also ELE 5. (Please refer to letter sent with this draft report, regarding change in
requirements for category 3).
Narrative Description of Corrective Action: SSCPS’ five-year training plan no longer applies due to
the state’s new training course and the end of category trainings. FY 13 professional development will
be designed to accomplish SEI professional development once guidelines and curriculum is determined
by the state.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Matthew Tondorf, Director of
Corrective Action Activity: Contingent on
Learning Services & Rachel Jones, ELL teacher
course availability.
Evidence of Completion of the Corrective Action: Sign in sheets
Description of Internal Monitoring Procedures: Director of Learning Services, K-6 Principal, 6-12
Principal, and ELL teacher will meet quarterly to discuss the ELL program, review policy, review
student records, and assure compliance with state/federal standards.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15 Professional
Development
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: None
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
South Shore Charter Public (District) CPR Corrective Action Plan
21
Required Elements of Progress Report(s):
Please provide to the Department the following by December 15, 2012:
A plan for making the SEI cohort training available to the core academic teachers of ELLs and the
building administrators who supervise such teachers, and to arrange for the participation of such
teachers and administrators in the training. Refer to http://www.doe.mass.edu/retell/ for Department
updates.
Progress Report Due Date(s): December 15, 2012
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 17 Program Evaluation
Rating: Not Implemented
Department CPR Finding: A review of documentation indicates that the charter school has not
conducted periodic evaluations of the effectiveness of its English Language Education program in
developing students’ English language skills and increasing their ability to participate meaningfully in
the educational program.
Narrative Description of Corrective Action: Director of Learning Services, K-6 Principal, 6-12
Principal, and ELL teacher will meet quarterly to discuss the ELL program, review policy, review
student records, and assure compliance with state/federal standards.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Matthew Tondorf, Director of
Corrective Action Activity: March 1, 2013
Learning Services & Rachel Jones, ELL teacher
Evidence of Completion of the Corrective Action: Agendas, attendance list
Description of Internal Monitoring Procedures: Director of Learning Services, K-6 Principal, 6-12
Principal, and ELL teacher will meet quarterly to discuss the ELL program, review policy, review
student records, and assure compliance with state/federal standards.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 17 Program Evaluation
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By March 1, 2013, the charter school will submit an
evaluation of the effectiveness of its ELE program.
Progress Report Due Date(s): March 1, 2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
South Shore Charter Public (District) CPR Corrective Action Plan
22
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18 Records of LEP students
Rating: Partially Implemented
Department CPR Finding: A review of student records indicate that not all student records had home
language surveys, MEPA results, MCAS scores, parent notification letters and evidence of monitoring
when applicable.
Narrative Description of Corrective Action: Director of Learning Service will create a checklist to
go in every student record. Checklist will include all required documentation mandated by the
regulations.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Matthew Tondorf, Director of
Corrective Action Activity: November 15,
Learning Services & Rachel Jones, ELL teacher
2012
Evidence of Completion of the Corrective Action: Completed checklist from student records
Description of Internal Monitoring Procedures: Director of Learning Services, K-6 Principal, 6-12
Principal, and ELL teacher will meet quarterly to discuss the ELL program, review policy, review
student records, and assure compliance with state/federal standards.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18 Records of LEP
Students
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By December 15, 2012, the charter school will submit a
random sample of ten completed checklists from student records.
Progress Report Due Date(s): December 15, 2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
South Shore Charter Public (District) CPR Corrective Action Plan
23