MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: South Hadley
CPR Onsite Year: 2011-2012
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 10/04/2012.
Mandatory One-Year Compliance Date: 10/04/2013
Summary of Required Corrective Action Plans in this Report
Criterion
SE 18B
Criterion Title
Determination of placement; provision of IEP to parent
SE 55
Special education facilities and classrooms
CR 3
Access to a full range of education programs
CR 6
Availability of in-school programs for pregnant students
CR 7
CR 24
Information to be translated into languages other than
English
Hiring and employment practices of prospective employers
of students
Notice to students 16 or over leaving school without a high
school diploma, certificate of attainment, or certificate of
completion
Curriculum review
CR 25
Institutional self-evaluation
CR 9
CR 16
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Not Implemented
Partially
Implemented
Partially
Implemented
Not Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18B Determination of placement; provision of IEP to parent
Partially Implemented
Department CPR Findings:
The student record review and staff interviews indicated that the district does not
consistently provide the parent with two (2) copies of the proposed IEP and proposed
placement along with the required notice immediately following the development of the
IEP.
Description of Corrective Action:
The sped office had sent one full copy of the IEP to the parent and one additional copy of
only the signature pages, with a SASE. We did this because we were not able to get
signed IEPs back from parents. Parents found it overly cumbersome to go to the post
office and mail back the full IEP. However, when this was pointed out to us in March
2012, we immediately changed our process and now we send two full copies of the IEP
(along with required notice) and an additional copy of the two signature pages with a
SASE.
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Joyce Butler, Director of PPS
Completion:
10/03/2012
Evidence of Completion of the Corrective Action:
Copy of the letter we started sending to families as of March 2012.
Description of Internal Monitoring Procedures:
We can do whatever is needed by DESE. This process is completed and we follow this
process for every IEP.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 18B Determination of placement;
Approved
provision of IEP to parent
Status Date: 11/20/2012
Basis for Partial Approval or Disapproval:
The district reported that it now provides two copies of the IEP to parents immediately
following the IEP Team meeting, but did not address how it would ensure that all
appropriate staffs are aware of the requirements, or how it would monitor the process.
Department Order of Corrective Action:
Provide a description of the procedure written, along with evidence of training appropriate
staff, to ensure that parents are consistently provided two copies of the proposed IEP and
proposed placement along with the required notice immediately following the
development of the IEP.
Required Elements of Progress Report(s):
Provide a description of the procedure written, along with evidence of training appropriate
staff, to ensure that parents are consistently provided two copies of the proposed IEP and
proposed placement along with the required notice immediately following the
development of the IEP, by February 15, 2013.
Submit the description of the internal oversight and tracking system, identifying the
person responsible, by February 15, 2013.
Conduct an internal review of a sample of IEPs developed since corrective action to
determine if 2 copies were provided to parents immediately following the Team meeting
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
South Hadley CPR Corrective Action Plan
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and submit: The number of student records reviewed; The number of student records in
compliance; For all records not in compliance with this criterion, determine the root
cause(s) of the non-compliance; and The district's plan to remedy the non-compliance, by
May 15, 2013.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student
names and grade levels for the records reviewed; b) Date of the review; c) Name of
person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
02/15/2013
05/15/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
South Hadley CPR Corrective Action Plan
3
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 55 Special education facilities and classrooms
Partially Implemented
Department CPR Findings:
Observations and interviews indicated that special education facilities and classrooms at
Mosier Elementary School are not always given the same priority as general education
programs in the allocation of instructional and other space. Most special education
classrooms are clustered in one area of the building. Three special education classrooms,
two spaces for speech, a space for psychology services, and the space where OT and PT
are provided are grouped in an area where the only other classrooms are an art room and
the gymnasium.
Description of Corrective Action:
We learned that this was a concern at our exit interview with DESE staff in May 2012. As
a result of this concern, the rooms of service providers were moved, in preparation for
the 2012-2013 school year.
Title/Role(s) of responsible Persons:
Expected Date of
Dr. Joyce Butler, Director of PPS
Completion:
10/03/2012
Evidence of Completion of the Corrective Action:
Copy of the new floor plan for Mosier School.
Description of Internal Monitoring Procedures:
We can do whatever is needed for DESE. This change has been implemented and we can
send you an updated floor plan and do whatever else you need in order to meet this
criteria.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 55 Special education facilities and
Status Date: 11/20/2012
classrooms
Basis for Partial Approval or Disapproval:
The district has made changes in its special education facilities and classrooms at Mosier
Elementary.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a copy of the new floor plan for Mosier School which identifies where special
education programs and services are provided in relation to other classrooms and spaces,
and schedule an onsite visit with DESE to verify the change, by February 15, 2013.
Progress Report Due Date(s):
02/15/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
South Hadley CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 3 Access to a full range of education programs
Partially Implemented
Department CPR Findings:
See CVTE 4 and CVTE 5.
Description of Corrective Action:
The District will translate all materials regarding programming, admissions, and available
career/vocational technical education programs at LPVC in the languages of the students
in the district. Currently there are no ELL students from the district at LPVC but if that
does happen, language support in the student's career/vocational program will be
provided by the district as appropriate.
Title/Role(s) of responsible Persons:
Expected Date of
Christine Sweklo, Interim Principal
Completion:
01/31/2013
Evidence of Completion of the Corrective Action:
Copies of materials translated into the languages of the district
Description of Internal Monitoring Procedures:
The Interim Principal will submit materials for translation and the Director of Guidance will
make these translated materials available to all the counselors who work with students
considering enrollment in career/vocational technical education programs at LPVC.
Guidance staff will appraise the principal of any new students from the district enrolling at
LPVC who may need language support in these programs.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 3 Access to a full range of education
Status Date: 11/26/2012
programs
Basis for Partial Approval or Disapproval:
The district will provide all information regarding career/vocational technical education
programs to ELE students in the appropriate languages.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Circulate a memo to appropriate staff explaining the requirements to provide
career/vocational technical education programs to ELE students in the appropriate
languages, and submit a copy of the memo and list of staff who received it, by February
15, 2013.
Submit a list of ELE students enrolled in career/vocational technical education programs,
if any, the language in which they should receive information, and a copy of any
documents that required translation, by May 15, 2013.
Progress Report Due Date(s):
02/15/2013
05/15/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
South Hadley CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 6 Availability of in-school programs for pregnant students
Partially Implemented
Department CPR Findings:
Documentation review indicated that the district requires a pregnant student to obtain the
certification of a physician verifying that the student is physically and emotionally able to
continue in school, but does not require such certification for all students for other
physical or emotional conditions requiring the attention of a physician.
Description of Corrective Action:
We will rewrite the policy for this topic and submit it to the superintendent for review and
two readings at the school committee.
Title/Role(s) of responsible Persons:
Expected Date of
Christine Sweklo, Interim Principal
Completion:
02/28/2013
Evidence of Completion of the Corrective Action:
Accepted and dated policy.
Description of Internal Monitoring Procedures:
This will be done in one step, so the monitoring process is not a continuous need.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 6 Availability of in-school programs
Status Date: 11/26/2012
for pregnant students
Basis for Partial Approval or Disapproval:
The district will rewrite its policy for pregnant students.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit a copy of the new policy for in-school programs for pregnant students, approved
by the school committee, by February 15, 2013.
Submit evidence that the newly developed policy on in-school programs for pregnant
students has been reviewed with appropriate staff members, by May 15, 2013.
Progress Report Due Date(s):
02/15/2013
05/15/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
South Hadley CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7 Information to be translated into languages other than
Partially Implemented
English
Department CPR Findings:
See CVTE 4 and CVTE 5.
Description of Corrective Action:
There is a process in place for getting items translated. The items in question that were
not translated and evidenced in this criteria will be sent out for translation.
Title/Role(s) of responsible Persons:
Expected Date of
Christine Sweklo, Interim Principal
Completion:
01/31/2013
Evidence of Completion of the Corrective Action:
Copies of translated items
Description of Internal Monitoring Procedures:
Materials will be sent out and the Interim Principal will monitor their return to the high
school, giving those materials to the Director of Guidance. The Director of Guidance will
make these translated materials accessible to all counselors who work with students
considering career/vocational technical education.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 7 Information to be translated into
Status Date: 11/26/2012
languages other than English
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
See CR 3
Progress Report Due Date(s):
02/15/2013
05/15/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
South Hadley CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 9 Hiring and employment practices of prospective employers
Not Implemented
of students
Department CPR Findings:
Document review and staff interviews indicated that the district does not require
employers recruiting at the school to sign a statement that the employer complies with
applicable federal and state laws prohibiting discrimination in hiring or employment
practices.
Description of Corrective Action:
The district does not allow employers to recruit at the school. We will develop a
statement that the employer complies with applicable federal and state laws prohibiting
discrimination in hiring or employment practices and have it on file in the event that at
some point in the future, employers are allowed to recruit at the school.
Title/Role(s) of responsible Persons:
Expected Date of
Christine Sweklo, Interim Principal
Completion:
01/31/2013
Evidence of Completion of the Corrective Action:
Copy of statement that will be on file at the school will be submitted
Description of Internal Monitoring Procedures:
The new Principal, the Director of Guidance and the Superintendent will be made aware of
this statement in the event that the school determines it will allow employers to recruit at
the high school. This will ensure that the statement is signed by the employer in advance
of recruitment.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 9 Hiring and employment practices of
Status Date: 11/26/2012
prospective employers of students
Basis for Partial Approval or Disapproval:
The district will develop a non-discrimination statement for employers to sign.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit a copy of the non-discrimination statement that employers who recruit at South
Hadley schools would be required to sign and a copy of a memo to appropriate staff about
this requirement, by February 15, 2013.
Submit copies of non-discrimination statements that employers who recruit at South
Hadley Schools have signed since corrective action, if any, by May 15, 2013.
Progress Report Due Date(s):
02/15/2013
05/15/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
South Hadley CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 16 Notice to students 16 or over leaving school without a
Partially Implemented
high school diploma, certificate of attainment, or certificate of
completion
Department CPR Findings:
Document review and staff interviews indicated that the district's notice to students who
have 15 consecutive unexcused absences does not meet all regulatory requirements. The
notice does not state that the student has 15 consecutive unexcused absences and that
the student and parent may meet with the district within 10 days of receiving the notice
and can request an extension of the time for the meeting of up to 14 days. The district did
not provide evidence that it sends a notice to former students who have not yet earned
their competency determination and have not transferred to another school.
Description of Corrective Action:
The district's notice will be revised to meet all regulatory requirements as noted in the
CPR finding. In addition, the district will ensure that it sends a notice to former students
who have not yet earned their competency determination explaining their options.
Title/Role(s) of responsible Persons:
Expected Date of
Christine Sweklo, Interim Principal
Completion:
01/31/2013
Evidence of Completion of the Corrective Action:
The evidence will be a revised notice meeting all the regulatory requirements as noted in
the CPR finding and a copy of the notice sent to former students. Records will be
maintained regarding those students who have not yet earned their competency
determination and to whom the notice was sent.
Description of Internal Monitoring Procedures:
The principal, assistant principals, and Director of Guidance will monitor that these revised
or new letters are sent to students with 15 consecutive unexcused absences or to
students who have not yet earned their competency determination.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 16 Notice to students 16 or over
Status Date: 11/26/2012
leaving school without a high school
diploma, certificate of attainment, or
certificate of completion
Basis for Partial Approval or Disapproval:
The district submitted a plan to meet the requirements of the criterion by drafting two
notices for students who have 15 consecutive unexcused absences and for those who
have left school without their competency determination.
The district will develop a tracking system to ensure the students and former students
receive appropriate notices.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit copies of the 2 notices that the district drafted to send to students who have 15
consecutive unexcused absences and to former students who have not earned their
competency determination and have not transferred to another school, by February 15,
2013. Provide evidence that appropriate staff have been trained on the requirements of
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
South Hadley CPR Corrective Action Plan
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the two notices, by February 15, 2013.
Submit a description of the monitoring procedures that the district will put in place to
ensure the continued compliance with this criterion, by February 15, 2013.
Submit the results of an administrative review of student records to determine if
appropriate notices were sent to students and include: the number of student records
reviewed; the number of student records in compliance; for all records not in compliance
with this criterion, determine the root cause(s) of the non-compliance; and the district's
plan to remedy the non-compliance, by May 15, 2013. Please include copies of actual
notices that have been sent to students since corrective action, if any, by May 15, 2013.
Progress Report Due Date(s):
02/15/2013
05/15/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
South Hadley CPR Corrective Action Plan
10
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 24 Curriculum review
Partially Implemented
Department CPR Findings:
Although the district has a policy for curriculum review at the administrative level, staff
interviews indicated that it does not have a process to ensure that individual teachers
review all educational materials for simplistic and demeaning generalizations lacking
intellectual merit on the basis of race, color, sex, religion, national origin and sexual
orientation.
Description of Corrective Action:
The district has created a comprehensive review cycle as follows: 2012-2013 - Math
Curriculum; 2013 - 2014 - ELA, Science and Technology; 2014 - 2015 - Foreign Language
and Social Studies: and 2015 - 2016 - Health and the Arts. We are using our 1/2 days
that are scheduled in the school year calendar to review curricular options. In addition,
each building hosts either curriculum coordinators or department chairs who have
responsibility at the building level for supporting our curriculum work, which this year
focuses on mathematics.
Title/Role(s) of responsible Persons:
Expected Date of Completion:
Mrs. Christine Sweklo and Building Principals
05/20/2013
Evidence of Completion of the Corrective Action:
The district is currently reviewing and analyzing our current math curriculum and
researching published curricula options to determine if a new math curriculum will be put
into place for the following school year, and if so, which curriculum that will be.
Description of Internal Monitoring Procedures:
The process has begun. Building principals, the superintendent, the assistant
superintendent, department chairs, and grade level coordinators will work as a team, with
district staff, to review the curricula in the district.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 24 Curriculum review
Corrective Action Plan Status: Partially Approved
Status Date: 11/26/2012
Basis for Partial Approval or Disapproval:
The district's review plan does not specifically address the issue of reviewing all
educational materials for simplistic and demeaning generalizations lacking intellectual
merit on the basis of race, color, sex, gender identity, religion, national origin and sexual
orientation.
Department Order of Corrective Action:
Incorporate within the planned review a process to review all educational materials for
simplistic and demeaning generalizations lacking intellectual merit on the basis of race,
color, sex, gender identity, religion, national origin and sexual orientation.
Required Elements of Progress Report(s):
Submit a copy of the results of the district's curriculum review of educational materials for
simplistic and demeaning generalizations lacking intellectual merit on the basis of race,
color, sex, gender identity religion, national origin and sexual orientation, and any
recommendations, by May 15, 2013.
Progress Report Due Date(s):
05/15/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
South Hadley CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 25 Institutional self-evaluation
Not Implemented
Department CPR Findings:
The document review and staff interviews indicated that the district does not evaluate all
aspects of its K-12 program annually to ensure that all students, regardless of race, color,
sex, religion, national origin, limited English proficiency, sexual orientation, disability, or
housing status, have equal access to all programs, including athletics and other
extracurricular activities.
Description of Corrective Action:
Building principals will implement this criterion within their building based meetings. This
work will be completed annually at the building level.
Title/Role(s) of responsible Persons:
Expected Date of
Mrs. Christine Sweklo, Assistant Superintendent; and
Completion:
Building Principals
05/20/2013
Evidence of Completion of the Corrective Action:
Agenda from building based and subject area meetings throughout the year.
Description of Internal Monitoring Procedures:
Building principals will ensure that this work is completed at the building level. The
Assistant Superintendent will oversee this process.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 25 Institutional self-evaluation
Corrective Action Plan Status: Approved
Status Date: 11/26/2012
Basis for Partial Approval or Disapproval:
The district submitted a plan to conduct an annual institutional self-evaluation.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Submit copies of agendas from building-based meetings in which the district's K-12
program is discussed to ensure that all students, regardless of race, color, sex, gender
identity, religion, national origin, limited English proficiency, sexual orientation, disability,
or housing status, have equal access to all programs, including athletics and other
extracurricular activities, as part of the institutional self-evaluation, by February 15, 2013.
Submit a description of the most recent evaluation of K-12 programs, conclusions
reached, and the resolution of any identified issues, by May 15, 2013.
Progress Report Due Date(s):
02/15/2013
05/15/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
South Hadley CPR Corrective Action Plan
12
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
District: South Hadley Public Schools
Corrective Action Plan Review
Program Area: English Learner Education
Prepared by: Kathleen Boyden, South Hadley Public Schools
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: August 20, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Rating: Partially Implemented
Structure
Department CPR Finding: Documentation reviewed indicated that the ESL curriculum the district is
using at all educational levels is the English Language Proficiency Benchmarks and Outcomes
(ELPBO). Regarding the curriculum, the district should note that the Department has new regulations
in place, which may affect the district’s corrective action plan (CAP). Please refer to:
http://www.doe.mass.edu/retell/ for more information.
Documents reviewed did not include evidence of the following: 1) an SEI program description, 2) the
students MEPA (Massachusetts English Proficiency Assessment) levels, and 3) hours of ESL services
that are provided to English language learners (ELLs) per week. (Please refer to
http://www.doe.mass.edu/mcas/mepa/guidance.html - p. 5).
Please refer to ELE 15 for comments on Sheltered English Immersion (SEI) professional development
training.
In summary, the district does not have a fully implemented SEI program as required by Chapter 71 A,
as content area teachers have not received training in all four Sheltered English Immersion (SEI)
categories and the hours of ESL instruction provided to ELLs was not documented.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
South Hadley CPR Corrective Action Plan
13
Narrative Description of Corrective Action: 1. ESL Curriculum: Per discussion with Sibel Hughes,
DESE will be releasing guidelines for curriculum development. Based on the revised DESE
guidelines, the district will develop an ESL curriculum that integrates the WIDA standards into the
current curriculum, which is based on the ELPBO. 2. A written description of South Hadley’s SEI
program will be developed. 3. The district has a template for MEPA scores, but a new template will
be developed for the ACCESS scores and the hours of ESL services needed based on data. 4. South
Hadley is Cohort 3. Therefore, staffs are not eligible for SEI professional development until 20142015.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Kathleen Boyden, Director of
Corrective Action Activity: August 20, 2014
Student Services, Erica Faginski-Stark, Director of
Curriculum and Grants, Margaret Dyer, ESL
Teacher
Evidence of Completion of the Corrective Action: The documents will be submitted to DESE.
Description of Internal Monitoring Procedures: The Director will meet with the ESL teacher
quarterly to review progress.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Program Placement
and Structure
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
The district does not provide any information or propose any plan to address the concern identified in
the CPR report regarding the ESL services.
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
1) Please provide a detailed plan that shows that the district is providing sufficient ESL instruction to
all ELL students during the 2013-2014 school year based on the Department's Transitional
Guidance on Identification, Assessment, Placement, and Reclassification of English Language
Learners found at http://www.doe.mass.edu/ell/TransitionalGuidance.pdf
2) Please complete district information in the attached spreadsheet labeled ELL List by school for
each ELL student in the district.
Progress Report Due Date(s): March 31, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 9 Instructional Grouping
Rating: Partially Implemented
Department CPR Finding: The district did not specify if English language learners are grouped for
ESL Instruction, and if so, the criteria used to form the groups.
Narrative Description of Corrective Action: English language proficiency assessment data will be
used to group students. The students will be grouped based on their levels of English proficiency and
grade levels. .
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
South Hadley CPR Corrective Action Plan
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Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Kathleen Boyden, Director of
Corrective Action Activity: November 1, 2013
Student Services, Margaret Dyer, ESL Teacher
Evidence of Completion of the Corrective Action: Schedules with the LEP students’ grade levels
and proficiency levels will be submitted.
Description of Internal Monitoring Procedures: The ESL teacher and the director will meet in mid
October to review LEP student data and schedules and to make any necessary revisions.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 9 Instructional
Grouping
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
Provide a copy of the most recent ESL teacher schedules for all grade levels district wide. All
schedules should include the following for each block of time: 1. Names of the ELL students 2. Grade
level for each student 3. English proficiency level for each student.
Progress Report Due Date(s): March 31, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11 Equal Access to Academic Rating: Partially Implemented
Programs and Services
Department CPR Finding: The document review and staff interviews indicated that the district does
not have procedures to ensure that information on career/vocational technical education programs is
made available for students with limited English proficiency and that it does not offer language
support services at the high school for students with limited English proficiency in their
career/vocational technical education program, where appropriate. See CVTE 4 and CVTE 5.
Narrative Description of Corrective Action: The ESL teacher will review home language surveys.
Based on home language surveys, informational career and technical documents that are sent home to
high school students will be translated and sent to students and families. An administrative assistant in
the Office of Student Services will arrange for the translation of informational career and technical
documents.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Maggie Dyer, ESL Teacher,
Corrective Action Activity: Home language
Kathleen Boyden, Director of Student Services and
surveys will be reviewed by November 1, 2013.
Liz Wood, Director of Guidance.
The guidance director will be informed of
students/families who need translated
documents by November 8, 2013. Career and
technical documents that need translation will
be sent to Office of Student Services by
December 20, 2103
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
South Hadley CPR Corrective Action Plan
15
Evidence of Completion of the Corrective Action: If based on home language surveys, there is a
need for translated documents, copies of the aforementioned documents will be sent to DESE.
Description of Internal Monitoring Procedures: In mid October, the Director will email reminders
to the ESL teacher about the need to review home language surveys. At the beginning of December,
the Director will email the guidance director to submit career and technical informational documents
that need to be translated.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11Equal Access to
Academic Programs and Services
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
Submit a copy of the district’s procedures that ensure a) information on career/vocational
technical education programs is made available for ELE students in a) a language they
understand, and b) language support services are provided to high school ELE students in their
career/vocational technical education program, where appropriate, and evidence that
appropriate staff has been informed of these procedures, by March 31, 2014.
Submit the results of an administrative review of ELE students which identifies those who:

needed and received information on career/vocational programs in a language other than
English, and include the number of students, number in compliance, root cause of noncompliance, if any, and how noncompliance will be remedied, by June 20, 2014. Please
include copies of any translated documents.

needed and received language support services in their career/vocational programs in a
language other than English, and include the number of students, number in compliance,
root cause of non-compliance, if any, and how noncompliance will be remedied, by June
20, 2014. Please include copies of any translated documents.
Progress Report Due Date(s): March 31, 2014
June 20, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional
Rating: Partially Implemented
Development Requirements
Department CPR Finding: Documentation reviewed included a multi-year Sheltered English
Immersion (SEI) Professional Development Plan. Plan for SEI training were for school year
2010-11 and the spring of 2012. Also, the district reported that some teachers at each
educational level had been trained in SEI Category 1 (four in elementary school, 1 in middle
school and 3 in high school). No teacher had been trained in any of the other categories.
The district should note that the Department’s regulations and requirements concerning SEI
training have changed. Refer to: http://www.doe.mass.edu/retell/ for more information
Narrative Description of Corrective Action: The district is aware of the SEI professional
development requirements. Since South Hadley is Cohort 3, SEI training will not occur until
2014-2015. Once the information becomes available, the information will be discussed and at
an administrative meeting and used for 2014-2015 professional development plan
development.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Christine Swecklo, Assistant Corrective Action Activity: The SEI
Superintendent, Kathleen Boyden, Director of
course offerings will be disseminated after
Student Services.
release from DESE or by August 2014.
Evidence of Completion of the Corrective Action: The information on SEI trainings for
teachers and administrators will be disseminated by email. A copy of the email will be sent to
DESE. At the close of the enrollment period for the SEI trainings, a list of the teachers and
administrators enrolled will be submitted to DESE.
Description of Internal Monitoring Procedures: The assistant superintendent and director
will monitor the DESE website for SEI information.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15 Professional
Status of Corrective Action:
Development Requirements
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
The Department accepts the district’s plan to ensure that all core academic teachers with ELLs and
administrators that supervise core academic teachers of ELLs are endorsed. No further submission is
required at this time.
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): None required.
Progress Report Due Date(s): N/A
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 17 Program Evaluation
Rating: Not Implemented
Department CPR Finding: Document review and staff interviews indicated that the district does not
conduct periodic evaluations of the effectiveness of its ELE program in developing students’ English
language skills and increasing their ability to participate meaningfully in the educational program.
Narrative Description of Corrective Action: The district will review 2013 ACCESS reports by
student, teacher, school and district and develop a template to document students’ progress, which will
used to compare assessment data and progress from year to year. The template will also include a
section for classroom performance.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Maggie Dyer, ESL Teacher,
Corrective Action Activity: June 20, 2013
Kathleen Boyden, Director of Student Services
Evidence of Completion of the Corrective Action: A copy of the template and a sampling of students
will be submitted to DESE.
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 17 Program Evaluation
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s): Submit a copy of any instruments, including the
template to measure student progress, which the district plans to use to evaluate the ELE
programs and services, by March 31, 2014. (There is also an optional program evaluation form
available www.doe.mass.edu/ell/resources.html)
Submit a copy of the evaluation report of the ELE program and include a description of program
adjustments or changes made in response to the evaluation, if any, June 20, 2014.
Progress Report Due Date(s): March 31, 2014
June 20, 2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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Massachusetts Department of Elementary and Secondary Education
Coordinated Program Review
District: South Hadley Public Schools
Corrective Action Plan Forms
Program Area: Career/Vocational Technical Education
Prepared by: South Hadley Public Schools
CAP Form will expand to as many lines as necessary. Before completing and emailing to pqacap@doe.mass.edu, please see separate
Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as possible and no later than one year from
the issuance of the Coordinated Program Review Final Report to the school or district.
Mandatory One-Year Compliance Date: September 27, 2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
South Hadley CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 1 Career guidance and placement services
Rating: Partially
Implemented
Department CPR Finding: Interviews and documentation review indicated the district provides the
Explore program, a curriculum-based assessment of academic progress and career awareness, to all
ninth graders. However, there was no evidence that accommodations are provided for students with
limited English proficiency in test administration or in the review of test results.
Interviews, documentation and review of student records revealed the district does not assist each
student enrolled in a career/vocational technical education program with the development of a fouryear career plan.
Interviews and documentation review indicated considerable information on postsecondary education options is
made available in the Guidance Office. However, there was no evidence that information is available to assist
students enrolled in a career/vocational technical education program in the transition to the workforce and/or
apprenticeship programs.
Narrative Description of Corrective Action:
South Hadley High School was in a transition to a new Principal, a new Superintendent, a retiring Work Based
Learning Program Director (Connections), and a new Director of Guidance when the CVTE audit took place;
May 2012. As we met to re-group in August of 2012, among our agenda items was the need to provide ELL
services to our student population. As such, we have instituted Language Acquisition team meetings, to
address MEPA and MELA-O test scores and how they impact our students’ progress. We provide translation
services for each meeting and all required documentation. We now develop Student Accommodation plans
that address each ELL student’s profile set forth from the testing and provide accommodations in the
classroom setting. Our students have the services of part-time ELL teachers for two educational time blocks,
and those services are still in the process of stretching to include “push-in” services in elective courses, which is
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
South Hadley CPR Corrective Action Plan
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the category wherein our Perkins courses lie. We have also purchased Navience, a comprehensive guidance
program that will allow us to formulate four-year plans for all students to include both college and career
planning. Additionally, we now use the “My Plan” program to enhance our Work Based Learning programming.
In our Administrative Team meetings and our Perkins Team we will continue to develop a plan whereby the
students in need have the interpreter services needed when making their 4-year plans.
Title/Role of Person(s) Responsible for Implementation:
Diana Bonneville, Principal
Maureen McNally, Perkins Coordinator
Elizabeth Wood, Guidance Director
Emily Pritchard, Special Education HS Chair
Dr. Joyce Butler, Asst Supt for Pupil Services (outgoing)
Expected Date of
Completion for Each
Corrective Action Activity:
- Most completed by
November 1, 2102
- Some are ongoing
revisions
Evidence of Completion of the Corrective Action:
- Completed Language Acquisition Team meeting notes and accommodation plans
- “Navience” software
- Student/family self-reports
Description of Internal Monitoring Procedures:
The Director of Guidance has instituted all changes and monitors programs and services as part of her job
description.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 1 Career guidance and placement services
Status of Corrective Action:
Approved
Basis for Partial Approval or Disapproval: Not Applicable
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s):
1. Evidence that language accommodations are provided for students with limited English proficiency, where
appropriate, in the administration and review of academic and career awareness assessments.
2. Evidence that the district assists each student enrolled in a career/vocational technical education
program with the development of a four-year career plan (e.g. sample student records - with
personal information redacted - from Naviance that contain all the elements of a four-year career
plan).
3. Evidence that information is made available to assist students enrolled in a career/vocational
technical education program, including students with limited English proficiency, in the transition
to the workforce and/or apprenticeship programs.
Progress Report Due Date(s): June 7, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 3 District assessment of student acquisition of safety & health
Rating: Partially Implemented
Department CPR Finding: Interviews and documentation review indicated that some of the career/vocational
technical education programs use rubrics to assess student projects. However, there was no evidence the
district assesses students enrolled in career/vocational technical education for the acquisition of safety &
health, technical skills that include embedded academic, employability, management & entrepreneurship, and
technological knowledge and skills.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
South Hadley CPR Corrective Action Plan
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Narrative Description of Corrective Action:
We believe that the curriculum and assessment instruments used for the Graphics and Photography
programs already include safety & health, technical skills that include embedded academic, employability,
management & entrepreneurship, and technological knowledge and skills. As we work to improve our
connections to our academic and work communities, we include more “employability” and
“management/entrepreneurship” skills in our existing curriculum.
Our Cabinet Making curriculum and assessment instruments have always included safety and health skills but
those will be more widely addressed as the curriculum is re-tooled, and the other aforementioned skills will
be embedded moving forward.
Title/Role of Person(s) Responsible for Implementation:
Bill O’Neil, Cabinet Making Instructor
Jane Janovsky, Graphics and Photography Instructor
Maureen McNally, Perkins Coordinator
Diana Bonneville, Principal
Expected Date of Completion
for Each Corrective Action
Activity:
- Course documents upgraded
by Jan. 1, 2013
- Dept Chair Check-in by Jan.
30, 2013
- Action taken on our career
connections by April 1
Evidence of Completion of the Corrective Action:
Attached: curriculum documents and assessment documents (to be emailed separately)
Description of Internal Monitoring Procedures:
Teachers will include the new curriculum and assessment documents in their Evaluation Portfolios as
evidence. Dept Chair will interview teachers and check on progress for better integrating these skills into
courses.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 3 District assessment of student acquisition of safety & health
Status of Corrective Action:
Approved
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
South Hadley CPR Corrective Action Plan
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Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s):
1. Evidence, such as competency profile checklists by program, indicating the district assesses students
enrolled in career/vocational technical education for the acquisition of safety & health, technical
skills that include embedded academic, employability, management & entrepreneurship, and
technological knowledge and skills.
Progress Report Due Date(s): June 7, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 4 Information concerning CVTE programs provided to students and
parents/guardians
Rating: Partially Implemented
Department CPR Finding: Documentation review and interviews indicated that the district has a low-
incidence population of students with limited English proficiency, and does not consistently follow
its procedures to ensure information regarding career/vocational technical education programs is
made available in the languages of the district.
Documentation review revealed information on registered apprenticeship opportunities and
information concerning the Chapter-74 career/vocational technical education programs available
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
South Hadley CPR Corrective Action Plan
24
to students through Lower Pioneer Valley Collaborative are not provided to students and their
parents/guardians.
Narrative Description of Corrective Action:
SHHS does provide information concerning the LPVC to students and their parents/guardians via our 8th
grade Step-Up nights and Academic Information Nights. There is information provided in Counseling
sessions for 8th and 9th graders, as well.
All information is made available via our ELL instructors, Special Ed dept, and Guidance Dept.
Title/Role of Person(s) Responsible for Implementation:
Diana Bonneville, Principal
Maureen McNally, Perkins Coordinator
Elizabeth Wood, Director of Guidance
Patrick Lemieux, Ted McCarthy, Asst. Principals
Emily Pritchard, Special Ed Dept Chair
Expected Date of Completion
for Each Corrective Action
Activity:
Sept 1, 2012
Evidence of Completion of the Corrective Action:
- Meeting notes from Language Acquisition Team
- Agenda for Parents’ Night
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 4 Information concerning CVTE programs provided to students and parents/guardians
Status of Corrective Action:
Partially Approved
Basis for Partial Approval or Disapproval: The district’s response did not include a description of the
internal monitoring procedures to be developed and implemented to ensure ongoing compliance with this
criterion.
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South Hadley CPR Corrective Action Plan
25
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s):
1. Evidence the district has created and implemented procedures to ensure information regarding
career/vocational technical education programs is made available in the languages of the
district.
2. Evidence that information regarding the Chapter-74 career/vocational technical education
programs, including registered apprenticeship opportunities, available to students through
Lower Pioneer Valley Collaborative are provided to students and their parents/guardians.
3. A description of the internal monitoring procedures to be developed and implemented to ensure
ongoing compliance with this criterion.
Progress Report Due Date(s): June 7, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 5 Equal access to special populations
Rating: Partially Implemented
Department CPR Finding: Documentation review and interviews indicated that although the district
offers some language support services at the high school, this does not include supporting students
with limited English proficiency in their career/vocational technical education program, where
appropriate. Also see CVTE 4.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
South Hadley CPR Corrective Action Plan
26
Narrative Description of Corrective Action:
I believe that we do provide services for our students in their CVTE programs, as needed. Please see:
Narrative Description for Corrective Action for CVTE 1.
Title/Role of Person(s) Responsible for Implementation:
Maureen McNally, Perkins Coordinator
Diana Bonneville, Principal
Elizabeth Wood, Director of Guidance
Patrick Lemieux, Ted McCarthy, Asst. Principals
Emily Pritchard, Special Ed Dept Chair
Expected Date of Completion
for Each Corrective Action
Activity:
9/1/2012
Evidence of Completion of the Corrective Action:
Students placed with ELL instructor, or Special Ed aide, as per IEP or Language Acquisition Team plan.
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 5 Equal access to special populations
Status of Corrective Action:
Partially Approved
Basis for Partial Approval or Disapproval: The district’s response did not include a description of the
internal monitoring procedures to be developed and implemented to ensure ongoing compliance with this
criterion.
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s):
1. Evidence that accommodations and/or support services are provided for students with limited English
proficiency enrolled in career/vocational technical education programs, where appropriate.
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South Hadley CPR Corrective Action Plan
27
2. A description of the internal monitoring procedures to be developed and implemented to ensure
ongoing compliance with this criterion.
Progress Report Due Date(s): June 7, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 8 Programs meet Perkins IV definition of career and technical education
Rating: Partially Implemented
Department CPR Finding: A review of documentation submitted and interviews with district staff
indicated that while there are internal Perkins (program teachers, supervisor and collaborative
representative) team meetings twice annually, there are no established Program Advisory
Committees. In addition, none of the programs have articulation agreements or assess labor
market demand for their particular career/vocational technical education programs. See CVTE 3
and CVTE 10.
Narrative Description of Corrective Action:
Teachers and Program Coordinator are trying (again) to form Program Advisory Committees.
The Program Coordinator has tried and failed to form an articulation agreement with Holyoke Community
College. (HCC would only agree on an articulation for Visual Arts students {non-Perkins})
The Program Coordinator is currently negotiating for an articulation agreement with Springfield Technical
Community College. The Superintendent is working on an early college program with American
International College that would provide college credit for approved high school courses, including our
Perkins Digital Photography course.
Title/Role of Person(s) Responsible for Implementation:
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
South Hadley CPR Corrective Action Plan
Expected Date of Completion
28
Maureen McNally, Perkins Coordinator
Diana Bonneville, Principal
Elizabeth Wood, Director of Guidance
Patrick Lemieux, Ted McCarthy, Asst. Principals
for Each Corrective Action
Activity:
- Articulation w/ HCC failed
- Articulation w/ STCC planned
for 4/2/2013
- Articulation w/ AIC planned for
9/1/2013
- PAC’s to meet 4/1/2013
Evidence of Completion of the Corrective Action:
- Program Advisory Committee to meet:
- Attached: email correspondence with HCC, STCC
- Mailed: SHHS/AIC Early College program proposal
Description of Internal Monitoring Procedures:
- Perkins Coordinator will monitor and supervise Articulation agreements
- PAC groups are still in planning phases.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 8 Programs meet Perkins IV definition of career and technical education
Status of Corrective Action:
Partially Approved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s):
1. A status update, including supporting documentation, on the district’s efforts to ensure each Perkinsfunded career/vocational technical education program meets the Perkins Act definition of a career and
technical education program. For guidance, the district is encouraged to assess each program against
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
South Hadley CPR Corrective Action Plan
29
the Massachusetts Perkins IV Career and Technical Education Program Checklist.
Progress Report Due Date(s): June 7, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 9 District reporting of student data
Rating: Partially
Implemented
Department CPR Finding: Documentation review, Student Information Management System (SIMS) data review,
and interviews indicated that the district’s Computer-Aided Drafting and Design (CAD) program is currently being
reported incorrectly under Engineering.
Narrative Description of Corrective Action:
CAD will now correctly be entered. We do not have enough student enrollment to run CAD, however. This may
be a moot point.
Title/Role of Person(s) Responsible for Implementation:
Maureen McNally, Perkins Coordinator
Diana Bonneville, Principal
Elizabeth Wood, Director of Guidance
Expected Date of
Completion for Each
Corrective Action Activity:
March 1, 2013
Evidence of Completion of the Corrective Action:
To be printed when SIMS
data is next recorded
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
South Hadley CPR Corrective Action Plan
30
Description of Internal Monitoring Procedures:
Perkins Coordinator and
Guidance Director will
monitor the correct entries
into SIMS
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 9 District reporting of student data
Status of Corrective
Action:
Approved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): No progress reports required.
Progress Report Due Date(s): Not Applicable
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 10 Review of career/vocational technical programs
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
South Hadley CPR Corrective Action Plan
Rating: Not Implemented
31
Department CPR Finding: Documentation review and interviews indicated there are no established
Program Advisory Committees. Therefore, the required representatives are not involved in the development,
implementation, and review of the district’s career/vocational technical programs. See CVTE 8.
Narrative Description of Corrective Action:
Teachers and Program Coordinator are trying (again) to form Program Advisory Committees. Teachers will
contact local business owners and concerned parents to ask them to sit on the Advisory Committees. Our
new “Work-Based Learning Program” Coordinator will assist in this effort as well.
The Program Coordinator has tried and failed to form an articulation agreement with Holyoke Community
College. (HCC would only agree on an articulation for Visual Arts students {non-Perkins})
The Program Coordinator is currently negotiating for an articulation agreement with Springfield Technical
Community College. The Superintendent is working on an early college program with American
International College that would provide college credit for approved high school courses, including our
Perkins Digital Photography course.
Title/Role of Person(s) Responsible for Implementation:
Maureen McNally, Perkins Coordinator
Diana Bonneville, Principal
Elizabeth Wood, Director of Guidance
Patrick Lemieux, Ted McCarthy, Asst. Principals
Expected Date of Completion
for Each Corrective Action
Activity:
First PAC meeting to take place
on 4/1/2013
Evidence of Completion of the Corrective Action:
- Copies of email exchanges with local colleges to be submitted
- Program Advisory Committee to meet:
- Meeting Minutes from PAC’s to be submitted
- Attached: email correspondence with HCC, STCC
- Mailed: SHHS/AIC Early College program proposal
Description of Internal Monitoring Procedures:
- Program Coordinator will assist Perkins teachers with PAC’s and help integrate advice into curriculum, etc.
- Program Coordinator will monitor articulation agreements with College personnel
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
South Hadley CPR Corrective Action Plan
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Criterion: CVTE 10 Review of career/vocational technical programs
Status of Corrective Action:
Approved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s):
1. A status update, including supporting documentation, on the district’s efforts to ensure all Perkinsfunded programs have established Program Advisory Committees with the required memberships.
The update will include a description of how each Program Advisory Committee is involved in the
development, implementation, and review of the district’s Perkins-funded career/vocational
technical programs. The district is encouraged to assess each Program Advisory Committee against
the Massachusetts Program Advisory Committee for Vocational Technical Education Form located
in the Application Package for Vocational Technical Education New Program Approval (page 17),
which can be accessed at: http://www.doe.mass.edu/cte/programs/.
Progress Report Due Date(s): June 7, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 11 Program structure
Rating: Partially Implemented
Department CPR Finding: Documentation review, including the review of student records, and
interviews with students and staff indicated that while teachers have recently begun using the
technical strand of the Vocational Technical Education Frameworks (Strand 2) in
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
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33
career/vocational technical education programs, not all programs are structured so that
students acquire the other strands associated with all aspects of industry: safety & health,
embedded academic, employability, management & entrepreneurship, and technological
knowledge and skills.
Narrative Description of Corrective Action:
Perkins Program Coordinator will work with individual teachers to improve backward design of
curriculum in an effort to better include the missing strands.
These documents, along with observations verifying their use, will become part of the teachers’
portfolios for evaluation
Title/Role of Person(s) Responsible for Implementation:
Bill O’Neil, Cabinet Making Instructor
Jane Janovsky, Graphics and Photography Instructor
Maureen McNally, Perkins Coordinator
Diana Bonneville, Principal
Expected Date of Completion for
Each Corrective Action Activity:
Curriculum Documents completed
by March 1, 2013
Evidence of Completion of the Corrective Action:
- Attached: Curriculum Documents
Description of Internal Monitoring Procedures:
Program Coordinator also performs Walk-Through observations and will monitor the program structure
for these improvements.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 11 Program Structure
Status of Corrective Action:
Approved
Basis for Partial Approval or Disapproval: Not Applicable
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
South Hadley CPR Corrective Action Plan
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Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s):
1. A status update, including supporting documentation (e.g. completed rubrics for students
across all Perkins-funded programs), on the district’s efforts to ensure all Perkins-funded
programs are structured so that students acquire all aspects of the industry: safety & health,
embedded academic, employability, management & entrepreneurship, and technological
knowledge and skills.
Progress Report Due Date(s): June 7, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 12 Linkages between secondary and postsecondary education
Rating: Partially Implemented
Department CPR Finding: Documentation review, review of student records and interviews
indicated that although dual enrollment is available to all students, the district does not currently
have any articulation agreements in place. The documentation review also revealed a lack of
cooperation on the part of two of the area community colleges in the district’s efforts to
establish articulation agreements.
Narrative Description of Corrective Action:
Program Coordinator was initially optimistic that an Articulation Agreement was going to happen for the
Graphics program with Holyoke Community College, but their faculties refuse to even meet with us
despite the Outreach Director’s urging.
We will now attempt to reach out to Greenfield Community College and Springfield Technical Community
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
South Hadley CPR Corrective Action Plan
35
College.
Our new Superintendent, Dr. Nicholas Young, is in the process of forming an Early College Program for
our high school students. Via that program, we will have an articulation agreement for our Digital
Photography course with American International College.
Title/Role of Person(s) Responsible for Implementation:
Maureen McNally, Perkins Coordinator
Diana Bonneville, Principal
Elizabeth Wood, Director of Guidance
Patrick Lemieux, Ted McCarthy, Asst. Principals
Expected Date of Completion
for Each Corrective Action
Activity:
- Articulation w/ HCC failed
- Articulation w/ STCC planned
for 4/2/2013
- Articulation w/ AIC planned
for 9/1/2013
Evidence of Completion of the Corrective Action:
- Attached: email correspondence with HCC, STCC
- Mailed: SHHS/AIC Early College program proposal
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 12 Linkages between secondary and postsecondary education
Status of Corrective Action:
Approved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
South Hadley CPR Corrective Action Plan
36
Required Elements of Progress Report(s):
1. A status update, including supporting documentation, on the district’s efforts to establish
articulation agreements. The update will also include:
a) A description of the process to be created and implemented to ensure that articulation
agreements, once established, are reviewed and renewed annually.
b) A summary of how students will be notified of the availability of postsecondary
articulation agreements.
c) A description of the process to be created and implemented to ensure student’s have the
ability to access the articulated credit at the postsecondary institution.
Progress Report Due Date(s): June 7, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 14 Non-cooperative education (unpaid) work-based learning
Rating: Partially Implemented
Department CPR Finding: Interviews and documentation revealed that while the district has written policies,
procedures and forms for the district’s non-cooperative education (unpaid) work-based learning (Connections
Program), there was no evidence the program complies with the criminal offender record information (CORI)
requirements. In addition, students enrolled in non-Chapter 74 career and technical education programs do
not always have the same opportunities as their peers to participate in the Connections Program work-based
learning activities, such as job shadowing and internships.
Narrative Description of Corrective Action:
The new Director of the Work Based Learning Program will insure that the program complies with CORI
requirements. She is also working to create work opportunities for students in our non-Chapter 74 programs.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
South Hadley CPR Corrective Action Plan
37
Because this is a new position for her, (and the position has been reduced to part-time) and she is trying to
improve the rigor and quality of the program, These changes will likely not take place until later in the 2012-13
academic year. They will, however, be in place for students enrolling in 2013-14.
Title/Role of Person(s) Responsible for Implementation:
Tara Cole, Director of Work Based Learning Program
Maureen McNally, Program Coordinator
Jane Janovsky, Graphics Instructor
Bill O’Neil, Cabinet Making Instructor
Diana Bonneville, Principal
Expected Date of Completion
for Each Corrective Action
Activity:
- Job Descriptions Completed
April 1, 2013
- Students enrolled for
Academic Year 2013-14 by
May 1, 2013.
Evidence of Completion of the Corrective Action:
Job Descriptions to follow via email
Description of Internal Monitoring Procedures:
- WBLP Director will supervise students and communicate with Program Coordinator to insure quality
experiences for student participants.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 14 Non-cooperative education (unpaid) work-based learning
Status of Corrective Action:
Approved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
South Hadley CPR Corrective Action Plan
38
Required Elements of Progress Report(s):
1. Evidence (e.g., policies and procedures) indicating that the district’s non-cooperative education
(unpaid) work-based learning currently complies with the Massachusetts criminal offender record
information (CORI) requirements.
2. A description of how the district will monitor to ensure that students participating in the Perkinsfunded career/vocational technical education programs have similar opportunities as their peers to
participate in the Connections Program work-based learning activities, such as job shadowing and
internships.
Progress Report Due Date(s): June 7, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 19 Professional Development
Rating: Partially Implemented
Department CPR Finding: A review of documentation, including the FY’11 and FY’12 Perkins grants
prepared by the Collaborative for Educational Services (CES), and interviews with district and
collaborative staff revealed that Perkins professional development that was planned, approved and
funded was not implemented.
Narrative Description of Corrective Action:
In the past, SHHS Perkins teachers found Professional Development where they could and did not
seek out funding from the grant. Although this funding was requested (and given), there was a lack of
clarity on how to access those funds. Since our new liaison, Ale Velis, has taken over, he has worked
to uncover the processes and procedures that were simply “skipped over” by his predecessor. This
year, we have had one PD opportunity to meet as a PLC (Dec., 2012) and have been notified of two
upcoming opportunities for the spring.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
South Hadley CPR Corrective Action Plan
39
Title/Role of Person(s) Responsible for Implementation:
Maureen McNally, Program Coordinator
Alex Velis, TEC Liaison
Expected Date of Completion for
Each Corrective Action Activity:
9/1/2012
Evidence of Completion of the Corrective Action:
- Email correspondence re: PD
Description of Internal Monitoring Procedures:
Maureen McNally, Program Coordinator and
Alex Velis, TEC Liaison, will work together to insure that Perkins teachers find the PD they need.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 19 Professional Development
Status of Corrective Action:
Partially Approved
Basis for Partial Approval or Disapproval: The description of internal monitoring procedures within
the district is insufficient.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
1. Evidence, including supporting documentation, that the FY13 Perkins-funded professional
development was actually provided.
2. Evidence, including supporting documentation, that teachers in Perkins-funded programs are
aware of and access industry-specific/content-related conferences, trainings, and/or
workshops for their Perkins-funded program areas.
Progress Report Due Date(s): June 7, 2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
South Hadley CPR Corrective Action Plan
40
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 20 Facilities Standards
Rating: Partially Implemented
Department CPR Finding: Based on documentation review and review of the instructional facilities by
the CVTE safety specialist, not all career/vocational technical education instructional facilities meet
current occupational standards. The Office for Career/Vocational Technical Education sent a Safety
Survey Report, which includes details specific to each program, to Superintendent Christine B. Sweklo
on May 31, 2012.
Narrative Description of Corrective Action:
Safety Survey Report Completed and sent to David Edmonds
Title/Role of Person(s) Responsible for Implementation:
Maureen McNally, Program Coordinator
Bill O’Neil, Jane Janovsky, Perkins instructors
Bruce Mailhott, Facilities Mgr.
Expected Date of Completion for
Each Corrective Action Activity:
11/1/2012
Evidence of Completion of the Corrective Action:
Attached via email
Description of Internal Monitoring Procedures:
Facilities Mgr., teachers, Dept Chair monitor safety issues in Perkins classrooms
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 20 Facilities Standards
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
South Hadley CPR Corrective Action Plan
Status of Corrective Action:
Disapproved
41
Basis for Partial Approval or Disapproval: The district has not yet mitigated all safety concerns as
outlined in the Safety Survey Report sent to Superintendent Sweklo on May 31, 2012.
Department Order of Corrective Action: The district will continue to complete and submit to the
Department the monthly Safety Survey Report template as the district works to mitigate all safety
concerns in a timely manner.
Required Elements of Progress Report(s): Same as above.
Progress Report Due Date(s): Monthly, until complete.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 21 Equipment Standards
Rating: Partially Implemented
Department CPR Finding: A review of the instructional equipment by the CVTE safety specialist
indicated that not all career/vocational technical education instructional equipment meets current
occupational standards. The Office for Career/Vocational Technical Education sent a Safety Survey
Report, which includes details specific to each program, to Superintendent Christine B. Sweklo on
May 31, 2012.
Narrative Description of Corrective Action:
Safety Survey Report Completed and sent to David Edmonds
Title/Role of Person(s) Responsible for Implementation:
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
South Hadley CPR Corrective Action Plan
Expected Date of Completion for
42
Maureen McNally, Program Coordinator
Bill O’Neil, Jane Janovsky, Perkins instructors
Bruce Mailhott, Facilities Mgr.
Each Corrective Action Activity:
11/1/2012
Evidence of Completion of the Corrective Action:
Attached via email
Description of Internal Monitoring Procedures:
Facilities Mgr., teachers, Dept Chair monitor safety issues in Perkins classrooms
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 21 Equipment Standards
Status of Corrective Action:
Disapproved
Basis for Partial Approval or Disapproval: The district has not yet mitigated all safety concerns as
outlined in the Safety Survey Report sent to Superintendent Sweklo on May 31, 2012.
Department Order of Corrective Action: The district will continue to complete and submit to the
Department the monthly Safety Survey Report template as the district works to mitigate all safety
concerns in a timely manner.
Required Elements of Progress Report(s): Same as above.
Progress Report Due Date(s): Monthly, until complete.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
South Hadley CPR Corrective Action Plan
43
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 23 Perkins Program Grants
Rating: Not Implemented
Department CPR Finding: Review of documentation submitted by the district, including
purchase orders from both FY’11 and FY’12 Perkins grants, revealed the purchase of several
items not authorized by the Department and unallowable under the Carl D. Perkins Act of
2006 (e.g. consumables items such as ink, toner, masking tape). This suggests that the
Perkins grant is not appropriately monitored by the grant recipient, the Collaborative for
Educational Services.
Also see CVTE 25.
Narrative Description of Corrective Action:
Title/Role of Person(s) Responsible for Implementation:
Expected Date of Completion for
Each Corrective Action Activity:
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 23 Perkins Program Grants
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
South Hadley CPR Corrective Action Plan
Status of Corrective Action:
Disapproved
44
Basis for Partial Approval or Disapproval: The district did not complete this criterion.
Department Order of Corrective Action: The district will submit a written plan to address how the
district will work in partnership with the Collaborative for Educational Services (CES) to ensure
Perkins Local Plans, and Standard Contract Forms and Application for Program grants are
appropriately designed, amended and locally monitored, as required.
Required Elements of Progress Report(s): Same as above.
Progress Report Due Date(s): June 7, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 24 Perkins Funds
Rating: Not Implemented
Department CPR Finding: A review of documentation submitted by the district, including purchase
orders from both FY’11 and FY’12 Perkins grants, revealed the purchase of several items not
authorized by the Department and unallowable under the Carl D. Perkins Act of 2006 (e.g.
consumable items such as ink, toner, masking tape). This suggests that the district’s Perkins grant
recipient (the Collaborative for Educational Services) does not have a process in place to ensure the
use of Perkins funds is in accordance with statutory fund-use rules, including the supplement not
supplant provision.
Narrative Description of Corrective Action:
In the past, SHHS Perkins teachers were incorrectly advised as to permissible purchases from the
grant. Although the Perkins teachers understood that the purchased items were consumables, we
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
South Hadley CPR Corrective Action Plan
45
were led to believe that this was permissible due to their necessity in producing final products for
the programs. Our former liaison said the purchases were admissible. Since our new liaison, Ale
Velis, has taken over, he has worked to clarify and rectify those errors.
Title/Role of Person(s) Responsible for Implementation:
Maureen McNally, Program Coordinator
Alex Velis, TEC Liaison
Expected Date of Completion for
Each Corrective Action Activity:
6/16/2012
Evidence of Completion of the Corrective Action:
Current year’s order, attached
Description of Internal Monitoring Procedures:
Maureen McNally, Program Coordinator
Alex Velis, TEC Liaison will communicate any questions as to propriety of purchases to DESE.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 24 Perkins Funds
Status of Corrective Action:
Disapproved
Basis for Partial Approval or Disapproval: The district’s response is not a narrative description of
corrective action to be taken in order to ensure compliance, and therefore is insufficient.
Department Order of Corrective Action: The district will submit a written plan to address how the
district will work in partnership with the Collaborative for Educational Services (CES) to ensure the
district uses Perkins funds in accordance with statutory fund-use rules, including the supplement not
supplant provision, as required.
Required Elements of Progress Report(s): Same as above.
Progress Report Due Date(s): June 7, 2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
South Hadley CPR Corrective Action Plan
46