MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Somerville Public Schools
Corrective Action Plan Forms
Program Area: Special Education
Prepared by: C Deborah Connell, Director of Special Education
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: January 25, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: SE 45 - Procedures for
suspension up to 10 days and after 10 days:
General requirements
Department CPR Finding: Staff interviews and documentation indicated that after a student with
special needs has been suspended for 10 days in any school year, during any subsequent removal, the
district’s schools do not always provide access to sufficient services for the student to continue to
receive a free and appropriate public education (FAPE).
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Narrative Description of Corrective Action: On February 9, 2010, the Director of Special Education
sent an email to all Sped staff as well as school administrators who are in a position to suspend students
notifying them that the district must respond to the CPR and informing all administrators that the
district will be convening a group to revise suspension policies and procedures. (SE 45 evidence #1mailed).
A spreadsheet has been developed and will be sent to special education staff throughout the district to
track suspensions, to flag when a Manifestation Determination needs to occur and to indicate what
actions will be taken after the 10th day of suspension that will allow the student to receive FAPE. (SE
45 evidence #2 - mailed) A memo will be sent to all special education staff and school administrators
outlining the requirements regarding the provision of FAPE to special education students suspended
more than 10 days in a school year. The memo will include instructions to special education liaisons to
document how FAPE will be provided in the event of suspensions that exceed 10 days. (SE 45 #3 –
mailed) Special education liaisons will be required to send a copy of the Suspension Log to the
Director of Special Education and school principals when a special education student is approaching 10
days suspension. This will serve as notice to the principal that FAPE provisions must be considered
and in place should the student be suspended more than 10 days.
The Superintendent at a meeting on February 9, 2010 notified principals that special education students
who are suspended for more than 10 days in a school year are entitled to FAPE that includes both
special education and general education services.(SE 45 evidence #4 – mailed)
Title/Role of Person(s) Responsible for
Implementation: Director of Special Education, K12 Principals
Expected Date of Completion for Each
Corrective Action Activity: Notification of
special education staff and principals occurred
through email on Feb. 9, 2010.
Evidence of Completion of the Corrective Action: Suspensions of special education students beyond
10 cumulative school days will be reported separately with a written explanation of how access to the
general education curriculum and special education services and supports were provided. Reports will
be collected by the Director of Special Education. Suspension logs will have student names removed
and copies will be submitted to DESE during Progress Reporting intervals.
Description of Internal Monitoring Procedures: Director of Special Education will periodically
review suspension logs and FAPE reports.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 45 - Procedures for
suspension up to 10 days and after
10 days: General requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): The district submitted evidence that it notified appropriate
school staff and staff participated in the review of revised suspension policies for students with
disabilities.
Please submit a narrative of the results of an administrative review of suspension logs and FAPE
reports for the period of March through May 2010. Please provide the additional actions taken by the
district if continued non-compliance is identified. Please provide this progress report by June 10,
2010.
Please note: The district must maintain the following documentation and make it available to the
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Department upon request: a) List the student names and grade level for records reviewed; b) Date of
the review; c) Name of person(s) who conducted the review, their role(s) and signature(s).
Progress Report Due Date(s): June 10, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: SE 46 - Procedures for
suspension of students with disabilities when
suspensions exceed 10 consecutive school days
Department CPR Finding: Staff interviews and district documentation demonstrated that if the
district determines the behavior is not a manifestation of the student’s disability, the district does not
consistently provide services to enable the student to continue to participate in the general education
curriculum and to progress toward IEP goals.
Narrative Description of Corrective Action:
A workgroup of principals will convene on February 23, 2010 to begin the process of developing a
common model of interventions. The district intends to limit suspensions to those offenses that are so
egregious that no other intervention is appropriate. In the event that a special education student is
suspended for more than 10 cumulative days in a school year, that student will be in-school suspended,
affording direct access to all curriculum and special education services, or will be assigned to attend an
afterschool tutoring session provided by qualified teaching and support staff.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: K-12 principals, Director of
Corrective Action Activity: Work group will
Special Education
convene immediately and have a model in place
by June 2010. The district will immediately
implement the plan for in-school suspension
and afterschool tutoring.
Evidence of Completion of the Corrective Action: Attendance logs from in-school suspension and
afterschool tutoring for identified special education students who have exceeded 10 days of suspension.
Description of Internal Monitoring Procedures: Principals will review and approve each plan for the
provision of FAPE and special education liaisons will report to the Director of Special Education on
each student who exceeds 10 suspension days.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 46 - Procedures for
suspension of students with
disabilities when suspensions
exceed 10 consecutive school days
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): Please submit evidence of the district’s model of
interventions developed by school principals. Please provide this evidence by June 10, 2010.
Please submit a narrative of the results of an administrative review of attendance logs from in-school
suspension, afterschool tutoring for identified special education students who have exceeded 10 days of
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suspension, FAPE plans and reports for the period of June through October 2010. Provide detailed
information the number of special needs students that have been suspended, actions taken and if the
district identifies continued non-compliance, please indicate the additional steps taken to address the
noncompliance. Please provide this to the Department on or before November 1, 2010.
Please note: The district must maintain the following documentation and make it available to the
Department upon request: a) List the student names and grade level for records reviewed; b) Date of
the review; c) Name of person(s) who conducted the review, their role(s) and signature(s).
Progress Report Due Date(s): June 10, 2010 and November 1, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: SE 48 - Equal opportunity to
participate in educational, nonacademic,
extracurricular and ancillary programs, as well
as participation in regular education
Department CPR Finding: Based on record review and documentation, it was indicated that high
school level Life Skills students do not receive credit for any of their vocational programming.
Narrative Description of Corrective Action: Upon conferring with the Headmaster of Somerville
High School, it was determined by the Director of Special Education that a course number will be
established that will indicate the students from the Life Skills program who are participating in
coursework in the vocational program. The course number will appear on the schedule of identified
students and will result in quarterly grading and reporting in the identified shops and will appear in the
Program of Studies for SHS that identifies all coursework offered for credit. Life Skills students will
earn credit toward a high school diploma through participation in any vocational programming offered
at SHS.
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Title/Role of Person(s) Responsible for
Implementation: Director of Special Education,
Headmaster of Somerville High School, Vocational
Director, Supervisor of Guidance
Expected Date of Completion for Each
Corrective Action Activity: 1)-A course
number will be assigned by March 1, 2010 and
students will begin earning credit through
participation in vocational programming
beginning April 2010.
2) The Vocational Director and the Director of
Special Education will send a joint email to
members of the special education department
and the vocational program informing them that
Life Skills students will now have the
opportunity to earn credit toward a diploma.
4) Because the Program of Studies for school
year 2010-2011 is already in print, the Director
of Special Education will meet with the
Director of Guidance and provide her with the
necessary information for Life Skills students to
be enrolled for credit in vocational courses for
the fall of 2010.
5) In Sept. 2010 at the initial meeting, the SHS
Curriculum Committee will be presented with
the request to include the new course number in
the Program of Studies for 2011-2012.
Evidence of Completion of the Corrective Action: 1) Submission of email to the Systems and
Database Administrator requesting a course number for Life Skills students enrolling for part or all of a
vocational program. 2) Submission of a joint email from the Director of Special Education and the
Vocational Director to identified staff members of both departments outlining the changes. 3)
Submission of email to Director of Guidance outlining the change in status for Life Skills students
enrolled in vocational classes. 4) Submission of written request to SHS administrator for the Program
of Studies committee requesting that the course number be added to the next publication and agenda
from Curriculum Committee in Sept. 2010
Description of Internal Monitoring Procedures: Student schedules will be electronically reviewed
quarterly by the Director of Special Education to ensure that any Life Skills student who enrolls in a
vocational class will be expected to be graded and his/her earned credit will be reflected on both a
report card and a permanent record.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Status of Corrective Action:
Criterion: SE 48 - Equal
Approved
Partially Approved
Disapproved
opportunity to participate in
educational, nonacademic,
extracurricular and ancillary
programs, as well as participation
in regular education
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s):
The district indicated that it will conduct quarterly reviews of Life Skills student schedules to ensure
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any Life Skills student who enrolls in a vocational class will be expected to be graded and his/her
earned credit will be reflected on both a report card and a permanent record. Please submit a detailed
narrative of the results of this administrative review of Life Skills student schedules for the period of
June through October 2010. Provide detailed information the number of Life Skills special needs
students that have been enrolled in vocational programming, how many received appropriate credits
and any actions taken if non-compliance continues please identify any further steps taken to address
area of concern. Please provide this progress report to the Department by November 1, 2010.
Please note: The district must maintain the following documentation and make it available to the
Department upon request: a) List the student names and grade level for records reviewed; b) Date of
the review; c) Name of person(s) who conducted the review, their role(s) and signature(s).
Progress Report Due Date(s): November 1, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: SE 55 - Special education
facilities and classrooms
Department CPR Finding: The review team noted that room signs at Healy, Kennedy and Winter Hill
Elementary Schools identify their use for special education and related services.
Narrative Description of Corrective Action: Upon review of the CPR findings, the Director of
Special Education undertook a tour of the schools cited in the Finding. At the WHCS it was noted that
the signage was temporary in nature and had been posted by staff. The SPED Director requested of
both the school principal and special education staff that all signage that identified its usage to be for
special education be immediately removed. Upon a return to WHCS, Ms. Connell observed that all
signs had been removed and replaced with neutral descriptions of room number and staff name.
At the Healey School, Ms Connell spoke to the principal and determined that although the signage is
permanent, it will be possible to cover the language that identifies the usage of the rooms for special
education purposes. At the Kennedy School, the principal and Ms. Connell determined that a
temporary covering will be immediately placed over the signs that indicate special education.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Healey and Kennedy School
Corrective Action Activity: Covering of room
principals, Director of Special Education, Student
designations will be made by March 1, 2010.
Services Administrator
Evidence of Completion of the Corrective Action: Signed statements from the Director of Special
Education and the District Administrator for Student Services that signage has been covered.
( See SE 55 Evidence #1, which will be mailed to DESE.
Description of Internal Monitoring Procedures: Random checks by administrators to ensure signage
is neutral in nature.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 55 - Special education
facilities and classrooms
Status of Corrective Action:
Approved
Partially Approved
Basis for Partial Approval or Disapproval: Not Applicable
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Disapproved
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): A representative from PQA will verify that the signage
for these classrooms have been removed or replaced with signage is neutral in nature. This onsite
verification will occur by June 10, 2010.
Progress Report Due Date(s): June 10, 2010
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Somerville Public Schools
Corrective Action Plan Forms
Program Area: Civil Rights
Prepared by: Dr. Frank Di Chiappari, District Administrator for Student Services
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: January 25, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CR 7B - Structured
Learning Time
Department CPR Finding: The district requires that students take a physical education course for
only two semesters over the course of a student’s attendance at the high school level in order to meet
the graduation requirement from Somerville Public Schools. This practice is not in accordance with
M.G.L. c. 71, s. 3. In addition, the Program of Study indicates that students participating in Chapter
74-approved vocational technical education and non-Chapter 74 career and technical education
classes are eligible to “waive” the required physical education and/or health class.
Narrative Description of Corrective Action:
The 2011 Somerville High School Program of Studies (The 2010 Program of Studies is already
printed) will no longer include the following language: “Any vocational student requiring instructional
periods to schedule necessary vocational education programs credits may waive one Physical
Education, 2.5 credit course and/or one health 2.5 credit course.” The Guidance Department will be
informed that the opportunity to “waive” physical education will no longer be allowed as of September,
2010.
Each student will be required to take either a physical education or health class each school year. The
physical education /health requirement will be phased in as such:


In September 2010, all 9th and 10th grade students will be required to take either physical
education or health.
In September 2011, all 9th, 10th, 11th, and 12th grade students will be required to take either
physical education or health.
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Title/Role of Person(s) Responsible for
Implementation:
Supervisor of Health and Physical Education,
Somerville High School Headmaster
Expected Date of Completion for Each
Corrective Action Activity:
1) By April, 2010, all guidance staff will be
informed that all 9th and 10th grade students at
Somerville High School will be required to take
either a physical education or health class for
the 2010-2011 school year and that all grades
will be required to take either a physical
education or health class for the 2011-2012
school year.
2) By April, 2010, all guidance staff will be
informed that the opportunity to “waive”
physical education and/or health will no longer
be allowed as of September, 2010.
3) The 2011-2012 Somerville High School
Program of Studies (published in January,
2011) will no longer include the following
language: “Any vocational student requiring
instructional periods to schedule necessary
vocational education programs credits may
waive one Physical Education, 2.5 credit course
and/or one health 2.5 credit course.”
Evidence of Completion of the Corrective Action:
A copy of the 2011 Somerville High School Program of Studies will not include the language that
students participating in Chapter 74-approved vocational technical education and non-Chapter 74
career and technical education classes are eligible to “waive” the required physical education and/or
health class. The DESE will be provided with either the minutes of meetings with guidance and/or
written correspondence to guidance with directions regarding the physical education requirements for
all students and the elimination of any language providing the opportunity for vocational education
students to waive physical education.
Description of Internal Monitoring Procedures:
The Somerville High School Guidance Department will make sure each student attending grades 9 and
10 at the high school in September 2010 are taking either a physical education or health class, and that
all students are taking a physical education or health class in September 2012. The District
Administrator for Student Services and/or Supervisor of Health and Physical Education will randomly
select high school students and review their transcripts to ensure compliance with the physical
education requirement.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 7B - Structured
Learning Time
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: The district should be aware that Mass. General Laws
Chapter 71, Section 3 states: “Physical education shall be taught as a required subject in all grades for
all students in the public schools for the purpose of promoting the physical well-being of students.”
The requirement is statutory, and the Department of Elementary and Secondary Education cannot
waive it.
The law gives school officials considerable flexibility in designing the physical education program. For
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example, school officials have the authority to determine the hours of instruction for physical
education, as they do for all other subjects of instruction. They also have discretion to determine
whether and how a student, particularly at the high school level, may meet the physical education
requirement through an organized program of instructional physical activity such as participation in
interscholastic athletics, intramurals or skating or swimming lessons through a private instructor or a
community program. This is similar to the authority of school officials to permit a student to fulfill the
requirements of an academic course by taking a course elsewhere that they deem to be equivalent.
There is considerable latitude for school districts to decide on the specifics of their programs within the
requirements of the law. Therefore, while the Department cannot approve of a corrective action that
does not ensure all grades have some form of physical education beginning in SY 2010, the
Department can accept a revised plan that ensures some form of physical education, of a duration
determined by the district, is provided to all high school students.
Required Elements of Progress Report(s):
Please revise the district’s proposal of corrective action and submit evidence that the all Somerville
High School guidance staff were informed that all students at Somerville High School are required to
take some form of physical education as determined by the district or a health class for the 2010-2011
school year. Please include evidence that all guidance staff have been informed that the opportunity to
“waive” physical education and/or health will no longer be allowed as of September, 2010. Please
submit this documentation by June 10, 2010.
Please submit to the Department a statement of assurance from the superintendent that the 2011-2012
Somerville High School Program of Studies will no longer include the following language: “Any
vocational student requiring instructional periods to schedule necessary vocational education programs
credits may waive one Physical Education, 2.5 credit course and/or one health 2.5 credit course.”
Please submit this documentation by June 10, 2010.
Progress Report Due Date(s): June 10, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CR 16 - Notice to students 16
or over leaving school without a high school diploma,
certificate of attainment, or certificate of completion
Department CPR Finding: While the district recently revised policies that meet the requirements of
this criterion, annual notification has not been consistently issued at the school level and interviews
indicated some staff members are unsure of the district polices regarding this criterion.
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Narrative Description of Corrective Action:
In January, 2009, the District Administrator for Student Services notified the high school principals,
high school house masters, and guidance supervisor, of the revised procedures regarding notice to
students 16 or over and their parents or guardians and the need to send annual written notice to former
students who have not yet earned their competency determination and who have not transferred to
another school to inform them of the availability of publically funded post-high school academic
support programs and to encourage them to participate in those programs. Two form letters were
created and given to the high school administration for use - Letter 1: a notice to students 16 or over
leaving school without a high school diploma, certificate of attainment or certificate of completion, and
Letter 2: Annual written notice to former students who have not earned their competency determination
and not transferred to another school. These two forms have been translated into Spanish, Portuguese,
and Haitian Creole. The high school house masters will be required to maintain a log indicating the
names of students and families receiving these letters and the dates the letters were mailed.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
District Administrator for Student Services and the
In January, 2009, the District Administrator for
high school principals
Student Services sent written notice to the high
school administration and guidance supervisor
of the district requirement to send required
notices to parents and students. Two form
letters were written following criteria indicated
in CR 16 and letters were translated into the
district’s high frequency languages other than
English. Copies of notices provided to high
school administration and guidance will be
mailed as CR 16 Evidence # 1.
On July 1, 2010, the District Administrator for
Student Services will conduct an initial review
of the logs indicating the names of students and
families receiving letters with the dates the
letters were mailed with a periodic review
thereafter.
Evidence of Completion of the Corrective Action:
The District Administrator for Student Services will provide the DESE with copies of notices (Letters 1
and 2 indicated above) in English, Spanish, Portuguese, and Haitian Creole and the names of students
and parents receiving notices no later than August 1, 2010.
Description of Internal Monitoring Procedures:
The high school log indicating the names of students and families who were mailed letters will be
submitted to, and reviewed by, the District Administrator for Student Services periodically to assure
that student and families are receiving notices as required by MGL C. 76, ss. 5, 18.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 16 - Notice to students
16 or over leaving school without a
high school diploma, certificate of
attainment, or certificate of
completion
Status of Corrective Action:
Approved
Partially Approved
Basis for Partial Approval or Disapproval: Not Applicable
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Disapproved
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): The district submitted evidence that the District
Administrator for Student Services sent written notice to the high school administration and guidance
supervisor of the requirement to send required notices to parents and students.
The district indicated that school personnel would conduct an administrative review of the high school
log confirming the names of students and families who were mailed letters regarding the rights of
students leaving school without a diploma, certificate of attainment or certificate of completion to
assure that student and families are receiving notices as required by MGL C. 76, ss. 5, 18. Please
provide information regarding the number of students who have left school, the number of these
students sent letters, and any additional corrective actions taken if the district identified continued noncompliance. Please provide this progress report by November 1, 2010.
Please note: The district must maintain the following documentation and make it available to the
Department upon request: a) List the student names and grade level for records reviewed; b) Date of
the review; c) Name of person(s) who conducted the review, their role(s) and signature(s).
Progress Report Due Date(s): November 1, 2010
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Somerville Public schools
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Somerville Public Schools/Sarah Davila ELE Director
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: January 25, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 - Program Placement and
Structure
Rating: Partially Implemented
Department CPR Finding: Sheltered English immersion (SEI) is a program model for limited English
proficient (LEP) students composed of two parts—English as a second language (ESL) and sheltered
content instruction. ESL is explicit, direct instruction about the English language, delivered to LEP
students only and designed to promote the English language development of LEP students. Sheltered
content instruction is an approach for teaching content to LEP students in strategic ways that make the
subject matter concepts comprehensible while promoting the LEP students’ English language
development.
The Somerville Public Schools serves English Language Learners (ELL) through Sheltered English
Immersion (SEI) and Two-Way models. Direct ESL instruction in these programs meets the
recommended number of hours of direct ESL instruction as outlined in the Department’s guidance
document on this topic issued in June 2005.
ESL instruction is currently based on the English Language Proficiency Benchmarks and Outcomes
(ELPBO); however, the curriculum is in various stages of development depending on grade level.
The grades 6-12 document is in the working implementation phase; the grades K-5 document is in the
draft phase. The district has indicated that a complete document with revisions will be in place by
June 2010.
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Narrative Description of Corrective Action:
Members of the SPS ESL Curriculum Work Group will continue to meet and finalize the grades
K-5 portion of the document. Specific content area connections will be identified and indicated
for each instructional/grade level. The K-5 portion of the document will be presented by the ESL
Curriculum Work Group to the ELE K-5 staff. Appendices, including teacher resources and
sample content and language integrated units, will be developed and added to the document. The
completed K-12 ESL Curriculum will be placed on the SPS Web Site as a public document and
for accessibility to teaching staff.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
ELE Director
Continuation of ESL Curriculum Work Group:
Summer 2009; February – August 2010
Presentation of K-5 Completed ESL Curriculum
Document to Staff: May, 2010
Compilation of K – 12 ESL Document: June,
2010
Appendices (Teacher Resources, Sample
Units): Summer 2010
Distribution and Posting of Completed
Document: September 2010
Implementation of Completed Document:
September 2010 and ongoing
Evidence of Completion of the Corrective Action:
Completed K – 12 ESL Curriculum Document
Description of Internal Monitoring Procedures:
Attendance Sheets and Meeting Agendas of the K-5 Curriculum Work Group; Log-in of hours/stipends
for curriculum writing; Posting of K – 12 ESL Curriculum Document on SPS Web Site
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 - Program
Placement and Structure
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): Please submit completed K-12 curriculum document.
Progress Report Due Date(s): November 1, 2010
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 9 - Instructional Grouping
Rating: Partially Implemented
Department CPR Finding: District documentation demonstrated that most staff members throughout
the district providing sheltered content to students with limited English proficiency have completed
multiple Categories of SEI PD; however, there are very few teachers in the district who have
completed all four Categories necessary to become fully “qualified” to provide effective content
instruction. The district is clearly moving towards the goal of having teachers fully “qualified.”
Narrative Description of Corrective Action:
In order to increase the number of teachers who are fully qualified in all 4 Endorsement Categories, the
district will continue to provide a menu of school day workshops and in-service courses aligned to the
four ELL Endorsement Categories.
The school year 2009-2010 ELL Professional Development Plan includes Categories 2, 3, and 4.
The school year 2010-2011 ELL Professional Development Plan will include Categories 1, 2, 3, and 4.
Attendance and completion of ELL Endorsement Category Training is collected by the ELL Director
and entered into a Data Base.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
ELE Director
Implementation of school year 2009-2010 ELL
Professional Development Plan: July 2010
Implementation of school year 2010-2011 ELL
Professional Development Plan: July 2011
Evidence of Completion of the Corrective Action:
ELL Endorsement Category Attendance
SPS ELL Department Data Base of Teacher Completion of ELL Endorsement Categories (see ELE 9
Evidence #1, which will be mailed to DESE)
Description of Internal Monitoring Procedures:
Twice a year, the ELE Director will conduct a review of ELL Endorsement Category course attendance
and individual teachers’ movement towards becoming fully qualified. The ELE Director will report on
SPS Teacher Completion of ELL Endorsement Categories to the Assistant Superintendent of
Curriculum and Instruction in January and June of each school year.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 9 - Instructional
Grouping
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): Please submit SPS ELL Department Data Base of
Teacher Completion of ELL Endorsement Categories.
Progress Report Due Date(s): November 1, 2010
15
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: ELE 10 - Notification
Department CPR Finding: Review of documentation and student records demonstrated that a number
of forms are used for annual notification, none of which completely meet all required elements related
to the annual notification. Staff interviews indicated that some staff members were unaware or
unfamiliar with the policies, procedures and forms for annual notification.
Narrative Description of Corrective Action:
Annual notification forms will be reviewed and amended with all required elements (a – g). The forms
will be translated into the target languages (Spanish, Portuguese, Haitian Creole).The ELE Procedural
Handbook will be revised with updated forms added to the appendices. The revised ELE Procedural
Handbook will be distributed to ELE Department staff, PIC staff, and school principals. Annual
notification procedures will be addressed in professional development with ELE Department and PIC
staff.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: ELE Director
Corrective Action Activity:
Amended Annual Notification Forms: March
2010 (see ELE 10 Evidence #1, which will be
mailed to DESE)
Translations of Amended Forms: March 2010
Revised ELE Procedural Handbook: April 2010
Dissemination of Revised ELE Procedural
Handbook: April 2010
Sign Off of having received and read revisions
to ELE Procedural Handbook returned to ELL
Office: April/May 2010
Professional Development with ELE
Department and PIC staff: May 2010
Use of revised Annual Notification Forms: June
2010
Annual Selected ELE Records Review: October
2010
Evidence of Completion of the Corrective Action:
Revised Form(s)
Revised ELE Procedural Handbook
Staff Sign-off Forms
Professional Development Agenda(s)
Copies of Revised Forms in Student Temporary Record Folder
Description of Internal Monitoring Procedures:
Annual Selected ELE Records Review
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10 - Notification
Status of Corrective Action:
Approved
Partially Approved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
16
Disapproved
Required Elements of Progress Report(s): Please provide copies of the revised form(s), revised ELE
Procedural Handbook, Staff Sign-off Forms and Professional Development Agenda(s) to the
Department on or before June 10, 2010.
Please submit a narrative of the results of an administrative review of ELE student records to be
conducted in October 2010. Indicate the number of records reviewed the number that included
appropriate annual notice and identify any further action taken to address area of concern. Please
provide this to the Department on or before November 1, 2010.
Please note: The district must maintain the following documentation and make it available to the
Department upon request: a) List the student names and grade level for records reviewed; b) Date
of the review; c) Name of person(s) who conducted the review, their role(s) and signature(s).
Progress Report Due Date(s): June 10, 2010 and November 1, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: ELE 14 – Licensure
Requirements
Department CPR Finding: A review of documentation indicated that of the 19 elementary teachers
assigned to teach ESL, only 6 teachers hold an ESL license.
Narrative Description of Corrective Action:
PLEASE NOTE: an error was made in documentation submitted by the District for ELE 14. In the
ESL Teacher Qualifications Chart, it was indicated that the number of Elementary licensed ESL
teachers is 6. The correct number of Elementary licensed ESL teachers is 13.
Since the time of the Coordinated Program Review in May 2009, an additional teacher has obtained
ESL Licensure. The District will ensure that teachers assigned to teacher ESL hold an ESL License.
For those teachers who are working towards ESL Licensure, Teaching Waivers are requested. In
October, 2009, the district developed and submitted a plan to the DESE OLA to ensure that English
Learners in grades 1 – 5 are receiving ESL instruction from licensed teachers (Amendment to Title III
Form 8). As an additional support the district provides ESL/ELL MTEL Professional Development.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Human Resources Administrator
Amendment to Title III Form 8 submitted to
ELE Director
DESE OLA: October 2009 (see ELE 14
ELE Teachers
Evidence #1, which will be mailed to DESE)
Meet with non-licensed ESL teachers: October
2009
Waivers requested by district: January, 2010
ESL/ELL MTEL Professional Development:
February, 2010
Teachers participate in MTEL: March/May
2010
All ELE Teachers assigned to teach ESL are
appropriately licensed or have made
considerable progress towards obtaining
licensure: September 2010
17
Evidence of Completion of the Corrective Action:
SPS Human Resources Data Base evidence of ESL Teacher Licensure status in February 2010 (see
ELE 14 Evidence #2, which will be mailed to DESE)
ESL License Waiver Requests and Waivers Received from DESE
ESL/ELL MTEL Professional Development participant attendance
SPS Human Resources Data Base evidence of ESL Teacher Licensure status in September
2010
Description of Internal Monitoring Procedures:
The Human Resources Office will monitor highly qualified status of all instructional staff
(including ESL staff) and communicate with the employee and their supervisor concerning
their obligation for maintaining a HQ status.
The ELE Director provides ongoing professional development and supervision and maintains
direct oversight of progress of individual teachers towards appropriate licensure.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 14 – Licensure
Requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): Please submit SPS Human Resources Data Base evidence
of ESL Teacher Licensure status, ESL License Waiver Requests and Waivers Received from DESE,
ESL/ELL MTEL Professional Development participant attendance.
Progress Report Due Date(s): November 1, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: ELE 15 – Professional
Development Requirements
Department CPR Finding: The district clearly demonstrated that SEI professional development is a
priority; however, the training has thus far concentrated on Categories 1-3 thereby leaving the district
with few teachers trained in Category 4 and almost no “qualified” teachers – those trained in all four
categories. The district has a well-defined plan for addressing its SEI PD needs during the upcoming
school year.
Narrative Description of Corrective Action:
In order to increase the number of teachers who are fully qualified in all 4 Endorsement Categories, the
district entered into a relationship with Lesley University to provide ELL Endorsement Category 4.
Since May 2009, three Category 4 In-Service Courses have been offered. Additional Category 4 InService Courses are planned for February/March 2010 and July 2010.
The school year 2009-2010 ELL Professional Development Plan includes Categories 2, 3, and 4.
The school year 2010-2011 ELL Professional Development Plan will include Categories 1, 2, 3, and 4.
Attendance and completion of ELL Endorsement Category Training is collected by the ELL Director
and entered into a Data Base.
18
Title/Role of Person(s) Responsible for
Implementation:
ELE Director
Expected Date of Completion for Each
Corrective Action Activity:
Professional Development Offerings in ELL
Endorsement Category 4: May and July 2009;
February/March 2010; July 2010
Implementation of school year 2009-2010 ELL
Professional Development Plan: July 2010
Implementation of school year 2010-2011 ELL
Professional Development Plan: July 2011
Evidence of Completion of the Corrective Action:
Attendance at ELL Endorsement Courses
SPS ELL Department Data Base of Teacher Completion of ELL Endorsement Categories (see ELE 15
Evidence #1, which will be mailed to DESE)
Description of Internal Monitoring Procedures:
Twice a year, the ELE Director will conduct a review of ELL Endorsement Category course attendance
and individual teachers’ movement towards becoming fully qualified. The ELE Director will report on
SPS Teacher Completion of ELL Endorsement Categories to the Assistant Superintendent of
Curriculum and Instruction in January and June of each school year.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15 – Professional
Development Requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): Please submit SPS ELL Department Data Base of
Teacher Completion of ELL Endorsement Categories.
Progress Report Due Date(s): November 1, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 16 - Equitable Facilities
Rating: Partially Implemented
Department CPR Finding: The Department noted that the two rooms used for LEP services at the
Winter Hill Elementary School were not comparable in size to those provided to the overall population
in consideration of the number of students served in those locations.
Narrative Description of Corrective Action: Two SEI Program 6th Grade Classes moved to
classrooms in close proximity to other 6th Grade and SEIP classes. (see ELE 16, Evidence #1 and 2,
which will be mailed to DESE) These classrooms are comparable in size to those used by the overall
population. Equipment and technology have been installed in these classrooms which is equitable with
the general education classrooms.
19
Title/Role of Person(s) Responsible for
Implementation:
Principal of Winter Hill Community School
ELE Director
Expected Date of Completion for Each
Corrective Action Activity:
Move 6th Grade Classes to full size classrooms:
August 2009
Install equipment and technology in classrooms:
August 2009
Evidence of Completion of the Corrective Action:
Classes moved
Equipment and technology installed
Description of Internal Monitoring Procedures:
If school enrollment patterns indicate a need to move an SEI class to another classroom, the School
Principal and ELE Director will ensure that it will be of equitable size with appropriate equipment and
technology provided
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 16 - Equitable
Facilities
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): The district has indicated that they have moved the two
SEI Program 6th Grade Classes moved to classrooms in close proximity to other 6th Grade and SEIP
classes. A representative from PQA will verify that these classrooms are comparable in size to those
used by the overall population with an onsite visit to the Winter Hill Elementary School on or before
June 10, 2010.
The district indicated that they will review school enrollment patterns to see if moving the SEI class to
another classroom is warranted and the School Principal and ELE Director will ensure that it will be of
equitable size with appropriate equipment and technology provided. Please provide the Department
with a narrative description of the review of enrollment patterns and please indicate whether or not the
SEI classrooms will be relocated for the 2010-2011 school year. Please provide this on or before
June 10, 2010.
Progress Report Due Date(s): June 10, 2010
20
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Somerville Public Schools
Corrective Action Plan Forms
Program Area: Career/Vocational Technical Education
Prepared by: Philip Bassett, CVTE Director
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: January 25, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CVTE 2 - Assessments
Department CPR Finding: Guidance staff has been trained in administering the Kuder career
assessment to students enrolled in Chapter 74-approved vocational technical education and nonChapter 74 career and technical education programs. The district is in the process of providing all
guidance staff access to the Kuder database, which will be helpful in fully implementing this criterion.
Narrative Description of Corrective Action:
The utilization of Kuder data will be to be shared with the Guidance staff. Guidance staff will complete
training of Kuder career assessment tool in June 2010. The counselors will then be better equipped to:
 Assess students’ employability strengths and weakness.
 Provide students with skill-oriented career goals.
 Assist in the implementation of a Career Plan.
Title/Role of Person(s) Responsible for
Implementation:
CVTE Director
Guidance Director
Tech Prep Coordinator
Expected Date of Completion for Each
Corrective Action Activity:
A. June 2010-Meeting with Guidance Staff
to review Kuder data reports
B. September, 2010-Kuder data integrated
developed and utilized over the first
semester
21
Evidence of Completion of the Corrective Action:
A. All Kudor data will be shared with guidance counselors who will have access to the data base
for Freshman.
B. An agenda and minutes of meetings will be provided.
Description of Internal Monitoring Procedures:
A. An interdepartmental meeting with Guidance staff, Tech Prep Coordinator and CVTE Director will
scheduled and held to review Kuder data
B. Guidance Director and staff will assist CVTE Director and Tech Prep Coordinator in the
organization and implementation of the Career Plan
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 2 – Assessments
Status of Corrective Action:
Approved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: See below.
Required Elements of Progress Report(s):
Progress Report #1 is due by June 10, 2010, and will include:
1. A written description of the internal system established to ensure that assessment results
are consistently used in planning a student’s entire academic and technical program of
study.
2. A status report on the district’s efforts to review Kuder data reports with guidance staff.
Progress Report #2 is due by September 10, 2010, and will include:
1. Evidence of staff training on Kuder held in June 2010.
2. Evidence that Kuder assessment results/data are shared with all guidance counselors (many
students enter career/vocational technical education after Grade 9).
3. Evidence that results of academic and career assessments are used to tailor instructional and
support services and improve programs for students participating in career/vocational technical
education (e.g., meeting minutes, results of Kuder data analysis, guidance counselor
participation in the development of Career plans, etc.).
Progress Report Due Date(s): June 10, 2010 and September 10, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CVTE 3
22
Department CPR Finding: A system for measuring the acquisition by students of knowledge and
skills contained in the Vocational Technical Education Frameworks is in the mid stages of
implementation. Refer also to CVTE 18 regarding cooperative education.
Narrative Description of Corrective Action:
CVTE staff have been developing curriculum guides and lesson plans which integrate students
knowledge and skills with the following:
 Learning Outcomes
 Curriculum Topics
 Curriculum Framework Alignment
 CVTE Strand Based competencies
 Student Activities
 Assessments specific to the lesson
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
CVTE Director
Professional Development has been scheduled
Asst. Superintendent of Curriculum, Instruction,
in July and August 2010 for the remaining
and Assessment
programs to complete curriculum guides.
All of the work on the curriculum guides will be
completed before September 2010.
Evidence of Completion of the Corrective Action:
Each CVTE program will have a completed Curriculum Guide located in the CVTE office as well as in
the related classroom or shop. Professional Development time sheets for summer work.
Description of Internal Monitoring Procedures:
CVTE Director will work with staff to develop remaining curriculum guides during the summer of
2010. The following programs will be completing the curriculum guides: Auto Body, Auto Repair,
Carpentry, Health Careers, Culinary Arts, Child Development, Painting and Decorating.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 3
Status of Corrective Action:
Partially Approved
Basis for Partial Approval or Disapproval: The district does not include a description of corrective
action activities to address and ensure the knowledge and skills contained in the Vocational Technical
Education Frameworks are recorded by each technical teacher and documented in student records.
Department Order of Corrective Action: See below.
Required Elements of Progress Report(s):
Progress Report #1 is due by June 10, 2010, and will include:
1. A written description of the system created to ensure student acquisition of knowledge and
skills contained in the Vocational Technical Education Frameworks are recorded by each
teacher and documented in student records.
2. A status report on the district’s efforts to align the remaining seven (7) programs with the
applicable Vocational Technical Education Framework (Auto Body, Auto Repair, Carpentry,
Health Careers, Culinary Arts, Child Development, and Painting & Decorating).
Progress Report #2 is due by September 10, 2010, and will include:
1. Evidence (staff training agendas, sign-in sheets) that staff is provided with adequate
professional development time to ensure that the technical knowledge and skills contained in
each applicable framework will be provided in all Chapter 74 programs.
23
2. Sample completed competency checklists (with student names deleted), one from each
vocational technical education program.
3. Evidence that all state-approved, Chapter 74 vocational technical education programs are fully
aligned with the Vocational Technical Education Frameworks (e.g. curriculum guides).
Also refer to CVTE 18.
Progress Report Due Date(s): June 10, 2010 and September 10, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CVTE 4
Department CPR Finding: The Department of Elementary and Secondary Education-approved
Admission Policy, and the grade 8 exploratory program are not published in order to be readily
available to students and their families. Information regarding Chapter 74-approved vocational
technical education programs provided through the district’s membership in the Shore Educational
Collaborative’s Shore Occupational Learning Vocational Education Division (SOLVED) is not
published in order to be readily available to students and their families. Refer also to CVTE 6
regarding admissions.
Narrative Description of Corrective Action:
The current Admissions Policy will be reviewed and updated with assistance from the DESE CVTE
Division staff at a schedule time in May, 2010. After the Admissions Policy is completed, the
following steps will be taken:
A. The Admission Policy will be published and available on the Somerville Public Schools Web
site and in the CVTE office.
B. Information about the eighth grade Exploratory Program will be published on the Somerville
Public Schools Web site as well as in the Parent/Guardian Guide.
C. Information about the Shore Collaborative’ SOLVED will be published on the Somerville
Public Schools web-site as well as in the Program of Studies.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
CVTE Director
A. Admissions Policy will be available in
Curriculum Committee Chairman
May, 2010
B. Eighth Grade Exploratory program will
be published in Parents guide Sept.
2010
C. SOLVED information will be
published on the Web site in Sept.,2010
and in the 2011/2012 Program of
Studies
Evidence of Completion of the Corrective Action: Documentation will be on the Somerville Public
Schools web-site by the beginning of the 2010-2011 school year. Documentation will be in the
Program of Studies for the 2011/2012 school year.
Description of Internal Monitoring Procedures: CVTE Director will assist in the process of having
information published on the web-site and the Program of Studies.
24
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 4
Status of Corrective Action:
Approved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Refer to CVTE 6.
Required Elements of Progress Report(s):
Progress Report #1 is due by June 10, 2010, and will include:
1. A status report on the district’s efforts to publish a description and criteria for admission to
the Eighth Grade Exploratory program, the current Admission Policy and information on
the district’s participation in the Shore Occupational Learning Vocational Education
Division (SOLVED).
Progress Report #2 is due by September 10, 2010, and will include:
1. Evidence the district has published the Eighth Grade Exploratory program, the current
Admission Policy and information on SOLVED (e.g. written documentation and/or links to
applicable web pages).
Progress Report Due Date(s): June 10, 2010 and September 10, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CVTE 6
Department CPR Finding: The district does not implement its Department of Elementary and
Secondary Education - approved Admission Policy. The district does not have an admission
application. The district is aware that the grade 8 exploratory program shall not include students
under the age of 14 per M.G.L.c.74 Section 13.
Narrative Description of Corrective Action: The CVTE Director will work with staff from the DESE
CVTE Division to:
A. Review and update the Admissions policy
B. Create an admissions application.
C. CVTE Director will work with Guidance Director and Grade Eight Counselors to assure that
Grade Eight Exploratory students must be over 14 years of age to enroll in program.
Title/Role of Person(s) Responsible for
Implementation:
CVTE Director
Guidance Director
Expected Date of Completion for Each
Corrective Action Activity:
A. May, 2010
B. May, 2010
C. September, 2010
Evidence of Completion of the Corrective Action:
 Admissions Policy published on the Somerville Public Schools web site
 Completed Admissions Application
 Guidance meeting minutes
 DESE Liaison assistance
25
Description of Internal Monitoring Procedures:
The CVTE Director will create a timeline and coordinate meetings with all participants to assure that
this corrective action plan is finished in a timely manner.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 6
Status of Corrective Action:
Approved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: The district must immediately contact their
career/vocational technical education liaison to arrange for technical assistance in revising the current
Admission Policy to ensure an approved Admission Policy is implemented prior to the start of the new
school year.
Required Elements of Progress Report(s):
The district will work with the Office of Career/Vocational Technical Education to revise and
submit the Admission Policy and create an application to the career/vocational technical education
programs available in the district. By August 1, 2010, the district must have on file with the ESE an
approved updated Admissions policy and application.
Progress Report #1 is due by June 10, 2010, and will include:
1. A description of the district’s plans to provide professional development to the appropriate
staff to ensure implementation of the district’s Admission policy; and
2. Evidence that the district has informed the appropriate staff (e.g. elementary school counselors)
that every student must be over 14 years of age to enroll in career/vocational technical
education, including the district’s Grade Eight Exploratory program.
Progress Report #2 is due by September 10, 2010, and will include:
1. Evidence training has been provided regarding the admission and program placement process
in order to ensure implementation of the district’s current, approved Admission Policy
including training agendas, materials and sign-in sheets;
Evidence the district has provided training/guidance to technical teachers on scoring and evaluating
students in Exploratory including training agendas, materials and sign-in sheets.
Progress Report Due Date(s): June 10, 2010 and September 10, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CVTE 7
Department CPR Finding: The district’s Chapter 74-approved vocational technical education
“program” in Marketing operates as individual elective courses and thus is not being implemented as
a Chapter 74 approved vocational technical education program.
Narrative Description of Corrective Action:
The Marketing Education program will be phased out as a Chapter 74 and non-chapter 74 program
because of a limited enrollment. Students will continue to take all courses as Business Department
electives.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
CVTE Director
2010/2011 school year
26
Evidence of Completion of the Corrective Action:
A letter of closure will be sent to Jeffrey Wheeler, State Director of Career, Vocational, and Technical
Education, on the intention to eliminate the program by June, 2010.
Description of Internal Monitoring Procedures:
Marketing Education will no longer be reported as a Chapter 74 or non-Chapter 74 program.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 7
Status of Corrective Action:
Approved
Basis for Partial Approval or Disapproval: Not Applicable.
Department Order of Corrective Action: The district indicates (above in blue) that the Marketing
program will be phased out as both a Chapter-74 and non-chapter 74 program, which is unclear. The
district currently has one Chapter-74 approved Marketing program, and also reports a separate nonChapter 74 Office Technology program. Clarification is needed. Also referenced in CVTE 33.
Required Elements of Progress Report(s):
Progress Report #1 is due by June 10, 2010, and will include:
1. A letter from the district to Jeffrey Wheeler, state director for career/vocational technical
education, outlining a formal closure plan for the Chapter 74 Marketing program.
2. If the district is planning to close the non-chapter 74 Office Technology program, an email to
the district’s career/vocational technical education liaison indicating this programmatic change.
Progress Report Due Date(s): June 10, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CVTE 8
Department CPR Finding: Refer to CVTE 7.
See Complete Plan in CVTE 7
Narrative Description of Corrective Action:
Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity: See Response to
CVTE 7
CVTE Director
Evidence of Completion of the Corrective Action: See Response to CVTE 7.
Description of Internal Monitoring Procedures: See Response to CVTE 7.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 8
CVTE Director
Status of Corrective Action:
Approved
Partially Approved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Refer to CVTE 7.
27
Disapproved
Required Elements of Progress Report(s): Refer to CVTE 7
Progress Report Due Date(s): Refer to CVTE 7
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CVTE 9
Department CPR Finding: The district has a General Advisory Committee and Program Advisory
Committees. Membership is not fully aligned with the Vocational Technical Education Regulations.
The district did not provide evidence that the General Advisory Committee meets at least once per year
with the School Committee, as required. Some Program Advisory Committees have low membership
and inconsistent involvement, which compromise their ability to function as required.
Narrative Description of Corrective Action:
The General Advisory Committee is an active and involved group of professionals representing a broad
range of businesses and industries. Each year there are new members and the economy has also
impacted consistent involvement. Every effort is made to have a diverse representation of the
community and the committee meets more than the requirements including sub-committee groups in
finance, curriculum and this year a new Director search which will be led by the Chairman of the
General Advisory Committee. The total active involvement will now include a review of Vocational
Technical Education Regulations to improve service and correct any areas cited in this report.
 A review of the General Advisory Committee regulations will be taken to become
fully aligned by a sub-committee
 A regularly scheduled meeting will be held with the School Committee (Educational
Programs) each year
 Program Advisory Committee regulations will be reviewed with the General Advisory
Committee and CVTE staff at a faculty meeting.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Corrective Action Activity:
Implementation:
A. General Advisory Committee, February
CVTE Director
Chairman of the General Advisory Committee 2010
B. School Committee (Educational Programs),
May 2010
Evidence of Completion of the Corrective Action:
Advisory Committee minutes; School Committee minutes
Description of Internal Monitoring Procedures:
General Advisory Committee will review the Coordinated Program Review Report and Vocational
Technical Education regulations. A Sub-Committee of the General Advisory Committee will be
formed to review and improve existing procedures and regulations. Meeting with the School
Committee will be organized through the Superintendents office.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 9
Status of Corrective Action:
Partially Approved
Basis for Partial Approval or Disapproval: The district indicates that every effort is made to have
28
a diverse representation on the Program Advisory Committees (PAC), however, the district
did not identify activities to be implemented in order to meet the requirements in the
Vocational Technical Education Regulations.
Department Order of Corrective Action: See below
Required Elements of Progress Report(s):
Progress Report #1 is due by June 10, 2010, and will include:
1. A copy of the Program Advisory Committee membership recruitment plan and sample
recruitment letter the district created and implemented to acquire Program Advisory
Committees that are inclusive of race, linguistic, disability and nontraditional by gender
representatives; and
2. A description of how the district will document the efforts extended to diversify memberships.
Progress Report #2 is due by September 10, 2010, and will include:
1. An updated Program Advisory Committee for Vocational Technical Education Form (one for
each Chapter 74 approved program), signed by each advisory committee chairperson,
reflecting the required representation (business/industry, organized labor, college,
parents/guardians, students, and registered apprenticeship programs – if applicable).
2. An updated General Advisory Committee for Vocational Technical Education Form signed by
the chairperson, reflecting the required representation. Both forms form can be found in the
Career/Vocational Advisory Committee Guide located at:
http://www.doe.mass.edu/cte/resources/acguide.doc. Note: School staff cannot be listed as
official Program Advisory Committee members (e.g. on committee forms).
3. Meeting minutes, agendas and sign-in sheets from each of the two annual General Advisory
Committee meetings held during the 2009-2010 school year, including evidence of one with
the school committee.
4. Meeting minutes, agendas and sign-in sheets from the Program Advisory Committee meetings
held to date during the 2009-2010 school year.
Progress Report Due Date(s): June 10, 2010 and September 10, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CVTE 10
Department CPR Finding: A Career Plan does not exist for each student enrolled in a Chapter 74approved vocational technical education program or a non-Chapter 74 career and technical education
program. However, the district is in the process of developing and implementing a system that will
result in Career Plans for these students.
Narrative Description of Corrective Action:
A team of 3 CVTE teachers and 3 Guidance staff, with Administrators, have met and will continue to
meet to review existing Career Plans from other districts. The team has attended a DESE Conference
on Career Plan development and Strategies. A pilot Career Plan will be implemented during the
2010/2011 school year for all CVTE students.
29
Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity:
A. Eight member Career Plan Team attended
Conference sponsored by the DESE, October
2009
B. Six member team meets bi-monthly to
review Career Plan models beginning January,
2010
C. Pilot Career Plan implementation in 20102011 school year
CVTE Director
Guidance Director
Evidence of Completion of the Corrective Action:
A. Career Plan Team attended Conference sponsored by the DESE in October 2009
B. Meeting minutes and posted schedule for bi-monthly planning meetings
C. Pilot Career Plan, 2010-2011 school year
Description of Internal Monitoring Procedures:
CVTE Director will work with the Guidance Director to set a timeline and prepare a pilot Career Plan
in a timely manner.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 10
Status of Corrective Action:
Approved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: See below.
Required Elements of Progress Report(s):
Progress Report #1 is due by June 10, 2010, and will include:
1. Copies of meeting notes and/or outcomes of the Career Plan meeting sessions held January
2010 to the date of this Progress Report #1.
Progress Report #2 is due by September 10, 2010, and will include:
1. A summary of the administrative process created and implemented to ensure that all students
have a Career Plan;
2. The summary noted above should include a copy of the timeline created to ensure the pilot
Career Plan will be fully implemented for all students participating in career/vocational
technical in September 2010, as the district indicates.
3. A description of how parents/guardians will be made aware of Career Plans, including their
role in the development of Career Plans.
Progress Report #3 is due by December 10, 2010, and will include:
1. Samples of completed Career Plans (with names deleted) created and developed with the
involvement of parents/guardians, representing every grade level, and organized by career
cluster areas.
2. Evidence of procedures created and implemented (e.g. results of monthly record checks) to
review and update Career Plans at least annually to ensure continued compliance.
Progress Report Due Date(s): June 10, 2010, September 10, 2010 and December 10, 2010
30
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CVTE 11
Department CPR Finding: The district has made progress in aligning programs with the Safety &
Health Strand of the Vocational Technical Education Frameworks; however, not all programs are
fully aligned. The district is in the process of developing individual safety plans for each Chapter 74approved vocational technical education program.
While students participate in safety assessments, there was no evidence that accommodations,
modifications, or special considerations to ensure that students identified as limited English proficient
understand the assessment and successfully complete the safety assessment in a language they
understand.
Narrative Description of Corrective Action:
As with all of the CVTE Curriculum strands, Strand 1 Health and Safety is being integrated into all
of the Curriculum guides being developed by the CVTE staff as a comprehensive curriculum
development effort. Curriculum Guides are being developed in all CVTE programs and will be
completed in September, 2010. Career Safe Online is being implemented for Sophomore students
including students with limited English proficiency with assistance from the ELL Department.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
 Curriculum Guides are being developed
CVTE Director
in all CVTE programs and will be
Asst. Superintendent, Curriculum, Instruction, and
completed in September, 2010
Assessment
 Career Safe Online is being
implemented for sophomore students
including students with limited English
proficiency with assistance from the
ELE Department.
Evidence of Completion of the Corrective Action:
Completed Curriculum Guides in all CVTE programs by September, 2010
Description of Internal Monitoring Procedures:
CVTE Director will meet with the programs that need to complete curriculum guides and set a timeline
for completion in Professional Development Summer 2010
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 11
Status of Corrective Action:
Partially Approved
Basis for Partial Approval or Disapproval: The district’s response suggests that students identified
as limited English proficient will receive assistance from the district’s ELE Department when taking
specifically Career Safe Online. However, this does not fully address the concern that there was no
system in place to ensure that students identified as limited English proficient understand the safety
assessments provided in their technical programs (e.g. tools, equipment) and complete the safety
assessments in a language they understand. Safety assessments include, but are not limited to, Career
Safe Online.
Department Order of Corrective Action: See below.
31
Required Elements of Progress Report(s):
Progress Report #1 is due by June 10, 2010, and will include:
1. A description of the process to be implemented to ensure students identified as limited English
proficient receive language assistance, where necessary, from the district’s ELE Department in
the completion of safety assessments.
2. A description of the system to document the language support provided to students identified
as limited English proficient when taking safety assessments to ensure continued compliance.
Note: The required elements outlined in CVTE 3 will be used to assess most of this criterion.
Progress Report #2 is due by December 10, 2010, and will include:
1. Evidence that students identified as limited English proficient participate in all safety
assessments in their technical program (e.g. not only Career Safe Online) with assistance from the
district’s ELE Department.
Progress Report Due Date(s): June 10, 2010 and December 10, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CVTE 12
Department CPR Finding: Interviews and documentation indicated that the district has made
progress in aligning programs with the Technical Strand of the Vocational Technical Education
Frameworks; however, not all programs are fully aligned.
Narrative Description of Corrective Action:
CVTE staff have been developing curriculum guides and lesson plans which integrate students
knowledge and skills with the following:
 Learning Outcomes
 Curriculum Framework Alignment
 CVTE Strand Based competencies
 Student Activities
 Assessments specific to the lesson
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
CVTE Director
Asst. Superintendent, Curriculum, Instruction,
and Assessment
September, 2010
Evidence of Completion of the Corrective Action:
Completed curriculum guides in all CVTE programs September 2010
Description of Internal Monitoring Procedures:
CVTE Director will work with staff to develop remaining curriculum guides during the summer 2010.
The following programs will be completing the curriculum guides:
 Auto Body, Auto Repair, Carpentry, Health Careers, Culinary Arts, Child Development,
Painting and Decorating.
All programs will then be completed.
32
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 12
Status of Corrective Action:
Approved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Refer to CVTE 3.
Required Elements of Progress Report(s):
The required elements outlined in CVTE 3 will be used to assess this criterion.
Progress Report Due Date(s): Refer to CVTE 3.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CVTE 13
Department CPR Finding: The district has made progress in aligning programs with the Embedded
Academic Strand of the Vocational Technical Education Frameworks; however, not all programs are
fully aligned. While the district has recently implemented a required writing portfolio for all Somerville
High School students and some technical teachers work to include embedded academics, there is no
system in place to support academic and technical integration.
Narrative Description of Corrective Action:
The CVTE staff has been in the process of integrating all of the components in Strand 3. This process
includes Professional Development during the school year in the summer months. CVTE staff has
been developing curriculum guides and lesson plans which integrate all core academic subjects.
The CVTE Director will organize a committee with all core academic department heads to discuss
plans and/or strategies to integrate vocational and academic curriculum. Discussions will center around
the following:
 Scheduling
 Cluster Meetings with Vocational and Academic Staff
 CVTE Frameworks and Crosswalks with the Embedded Academic Strand Three
 Exploring integration models in other schools.
Title/Role of Person(s) Responsible for
Implementation:
CVTE Director
Asst. Superintendent, Curriculum and Instruction
Expected Date of Completion for Each
Corrective Action Activity:
Meeting will be organized in early June, 2010
Integration study in School Year 2010-2011
Professional Development has been scheduled
in July and August 2010 for the remaining
programs to complete curriculum guides
All of the work on the curriculum guides will be
completed before September 2010.
Evidence of Completion of the Corrective Action: Pilot Program September 2011
Description of Internal Monitoring Procedures:
Meeting timeline and team members chosen September 2010
A progress report will be generated outlining plans, findings, and timeline for implementation.
33
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 13
Status of Corrective Action:
Approved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: See below.
Required Elements of Progress Report(s):
Progress Report #1 is due by June 10, 2010, and will include:
1. Results of an administrative assessment of the opportunities for academic and technical
teachers to plan integrated activities, including the specific technical programs that have and
have not developed academic integration based on the district's review.
Progress Report #2 is due by September 10, 2010, and will include:
1. A written plan to ensure that academic integration occurs in programs that had not developed
integration activities at the time of the onsite review.
Progress Report #3 is due by December 10, 2010, and will include:
1. Evidence indicating teachers have created and implemented integrated lessons/activities.
Note: Some of the required elements outlined in CVTE 3 will be used to assess this criterion.
Progress Report Due Date(s): June 10, 2010, September 10, 2010 and December 10, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CVTE 14
Department CPR Finding: The district has made progress in aligning programs with the
Employability Strand of the Vocational Technical Education Frameworks; however, not all programs
are fully aligned.
Although the district’s Vocational Curriculum Career Center coordinator often works with the Health
Assisting program on an employability curriculum and students enrolled in the Preparing for the
Business World course, the district does not have a formal system for measuring and documenting
student acquisition of employability knowledge and skills. Therefore, with the exception of students
enrolled in the Preparing for the Business World course and the Health Assisting program, not all
programs are structured so that employability knowledge and skills can be acquired by all students.
34
Narrative Description of Corrective Action:
Each CVTE program utilizes the Employability Strand and integrates the competencies into the
curriculum in various ways and this includes the comprehensive curriculum guide work that all CVTE
program have been required to complete. In addition to the Health Careers clinic, some other examples
include:
 Automotive Technology Shop
 Auto Collision and Repair Shop
 Computer Repair Help Desk
 Cosmetology Hair Salon Clinic
 Culinary Arts Restaurant (Highlander Café)
 Graphic Communications Print Shop
 Marketing School Store (The Hole in the Wall)
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Professional Development has been scheduled
CVTE Director
Asst. Superintendent, Curriculum, Instruction, in July and August 2010 for the remaining
programs to complete curriculum guides.
and Assessment
All of the work on the curriculum guides will be
completed before September 2010.
Evidence of Completion of the Corrective Action:
Each CVTE program will have a completed Curriculum Guide located in the CVTE office as well as in
the related classroom or shop.
Description of Internal Monitoring Procedures:
The CVTE Director will work with staff to develop remaining curriculum guides during the
summer 2010. The following programs will be completing the curriculum guides: Auto Body, Auto
Repair, Carpentry, Health Careers, Culinary Arts, Child Development, Painting and Decorating.
This process will include a formal system for measuring and documenting student acquisition of
knowledge and skills.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 14
Status of Corrective Action:
Approved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Refer to CVTE 3.
Required Elements of Progress Report(s):
Note: The required elements outlined in CVTE 3 will be used to assess this criterion.
Progress Report Due Date(s): Refer to CVTE 3
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CVTE 15
35
Department CPR Finding: The district has made progress in aligning programs with the
Management & Entrepreneurship Strand of the Vocational Technical Education Frameworks;
however, not all programs are fully aligned.
The district requires all students participating in a Chapter 74-approved vocational technical
education program to take the Personal Finance course, which includes management &
entrepreneurship topics. However, students are not required to pass the course and those students
required to take MCAS remediation classes have limited access to this course because of scheduling
conflicts.
Narrative Description of Corrective Action:
The CVTE program will continue the progress in aligning all programs with the Management and
Entrepreneurship Strand in all programs through the comprehensive departmental effort in developing
the Curriculum Guides which have been an ongoing process developed through Professional
Development during the school year and also the summer months. The Personal Finance course was
developed for all CVTE students to assist in the process of aligning various competencies in the
Management and Entrepreneurship strand and to strengthen the student in all aspects of finance,
budgeting, and as an introduction to the fundamentals of money management. Many CVTE students
have continued their education in business schools because of their experiences in their chosen CVTE
program. The requirement to pass the course will be put back in when the Certificate of Occupational
Proficiency (COP) becomes a requirement.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Corrective Action Activity: Professional
Implementation:
Development has been scheduled in July and
CVTE Director
August 2010 for the remaining programs to
Asst Superintendent , Curriculum and
complete curriculum guides.
Instruction
All of the work on the curriculum guides will be
completed before September 2010.
Evidence of Completion of the Corrective Action:
Each CVTE program will have a completed Curriculum Guide located in the CVTE office as well as in
the related classroom or shop.
Description of Internal Monitoring Procedures:
The CVTE Director will work with staff to develop remaining Curriculum guides during the
summer 2010. The following programs will be completing the curriculum guides: Auto Body, Auto
Repair, Carpentry, Health Careers, Culinary Arts, Child Development, Painting and Decorating.
This process will include a formal system for measuring and documenting student acquisition of
knowledge and skills. All programs will have completed curriculum guides by September 2010.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 15
Status of Corrective Action:
Partially Approved
Basis for Partial Approval or Disapproval: The district did not address the concern that students
required to take MCAS remediation classes have limited access to the Personal Finance course because
of scheduling conflicts.
Department Order of Corrective Action: See below.
Required Elements of Progress Report(s):
Progress Report #1 is due by June 10, 2010, and will include:
1. An administrative review to determine if students requiring MCAS remediation classes
36
continue to face barriers in accessing the Personal Finance course specifically due to
scheduling conflicts during the 2009-2010 school year.
2. A written plan, based on the results of the administrative review, to ensure that all students are
able to acquire management and entrepreneurship knowledge and skills.
Note: The required elements outlined in CVTE 3 will also be used to assess this criterion.
Progress Report Due Date(s): June 10, 2010 and September 4, 2010, if needed.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CVTE 16
Department CPR Finding: The Vocational Career Curriculum Center has a computer lab and smart
boards are used in some Chapter 74-approved vocational technical education programs. However,
some programs did not appear to regularly utilize technology in instruction.
The district indicated that the Principles of Technology course will include the technological
knowledge and skills contained in Strand Six (Technological Knowledge and Skills) of the
Massachusetts Vocational Technical Education Frameworks.
Narrative Description of Corrective Action:
All programs are technologically enhanced in state-of-the art equipment, computer use and software
applications. There are currently over 200 computers in all areas which include six fully equipped labs,
eight Smart Boards as well as integrated learning between programs. The level of technology usage
will vary between programs that may be 100 % technology enhanced in lab based programs to
traditional programs. These traditional programs are more enhanced in advanced CNC machinery,
web- based Automotive Diagnostic tools, Plasma cutting equipment, and new large format table saws
in Carpentry. Every CVTE staff member will be evaluated by the CVTE Director in developing
technology. All CVTE staff is required to “evaluate, utilize innovative and effective use of
technologies to increase student learning and confidence to learn.” This statement is in the Evaluation
instrument utilized by administrators for all staff.
Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity:
Each program develops equipment needs and
CVTE Director
includes technology enhancements in a capital
improvement in June 2010
Evidence of Completion of the Corrective Action: Capital Improvement plans as well as Curriculum
projects
Description of Internal Monitoring Procedures:
Every CVTE staff member will be evaluated by the CVTE Director in developing technology. All
CVTE staff is required to “evaluate, utilize innovative and effective use of technologies to increase
student learning and confidence to learn.” This statement is in the Evaluation instrument utilized by
administrators for all staff.
37
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 16
Status of Corrective Action:
Approved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s):
Progress Report #1 is due by June 10, 2010, and will include:
1. A status report on the district’s efforts to ensure that the Principles of Technology course will
include the technological knowledge and skills contained in Strand Six (Technological
Knowledge and Skills) of the Massachusetts Vocational Technical Education Frameworks.
Progress Report #2 is due by September 10, 2010, and will include:
1. Evidence that the Principles of Technology course includes the technological knowledge and
skills contained in Strand Six (Technological Knowledge and Skills) of the Massachusetts
Vocational Technical Education Frameworks.
The required elements outlined in CVTE 3 will be used to assess this criterion.
Progress Report Due Date(s): June 10, 2010 and September 10, 2010, if needed.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CVTE 17
Department CPR Finding: The district is a member of the Bunker Hill – Roxbury Community College
Secondary Postsecondary Career/Vocational Technical Education Linkage Consortium, and has
several articulation agreements in place. However, agreements provided appear to be outdated as
there is there is no system to review and update articulation agreements as set forth in the Perkins Act.
Narrative Description of Corrective Action:
The CVTE Director review all articulation agreements and develop protocol annually and develop a
system to acquire and approve the articulation agreements. The CVTE Director will meet with the Tech
Prep Coordinator to update and review Perkins regulations.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
June 2010, CVTE Director will review all
CVTE Director
articulation agreements.
Tech Prep Coordinator
June 2010, CVTE Director will meet with Tech
Prep Coordinator on Perkins regulations.
Evidence of Completion of the Corrective Action: After the review process, all articulation
agreements will be kept on file in the CVTE office.
CVTE Director will keep all correspondence and documentation on the Perkins Act on file in the
CVTE office.
Description of Internal Monitoring Procedures: CVTE Director will meet with the Headmaster
after the corrective action has been completed.
38
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 17
Status of Corrective Action:
Approved
Basis for Partial Approval or Disapproval: Not Applicable.
Department Order of Corrective Action: See below.
Required Elements of Progress Report(s):
Progress Report #1 is due June 10, 2010, and will include:
1. A copy of the plan and/or protocol developed by the district, including a schedule, to update
articulation agreements at least annually.
Progress Report #2 is due September 10, 2010and will include:
1. A list of articulation agreements for each career/vocational technical education program area,
and the dates on which each articulation agreement was updated;
2. A status report on the district’s efforts to establish articulation agreements with registered
apprenticeships programs.
Progress Report Due Date(s): June 10, 2010 and September 10, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CVTE 18
Department CPR Finding: Policies regarding cooperative education are not published in
order to be readily available to school potential sponsors, school staff, students, and their
families.
Criminal Offender Record Information (CORI) checks are not conducted on individuals
employed by the cooperative education sponsor that work directly with students and thus
who may have direct and unmonitored contact with students during cooperative education.
There was no evidence indicating occupational safety training is provided to the student
prior to the student’s cooperative education start date.
A number of Cooperative Education Agreements were unsigned by one or more parties.
Onsite monitoring visits are not conducted at cooperative education sites.
While most Cooperative Education Agreements reflected employability skills to be acquired by the
student, agreements did not reflect technical knowledge and skills to be acquired.
There are no procedures or system in place to ensure that accommodations and modifications in a
student’s Individualized Education Program (IEP) are provided, where required, for students with
disabilities who participate in cooperative education.
39
Narrative Description of Corrective Action:
The following will occur to assure corrective action:
a. A review of the guidelines for Cooperative Education will be reviewed by the Coop
Coordinator.
b. A review of the Cooperative Education agreements that pertain to Workers Compensation
Insurance and Verification.
c. CORI checks will be given to the direct contact person in the workplace.
d. Students will now need to have a 10 Hour OSHA card administered using Career Safe Online
e. All Cooperative Education Agreements have been reviewed and all signatures are completed.
f. On-site monitoring will be completed by the Coop Coordinator or the shop teacher.
g. A review of the Cooperative Education Agreements will assure that a list of appropriate
competencies will be listed and in the agreement.
h. A procedure will be developed to ensure that students with an IEP are provided with
accommodations and modifications in the workplace
Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity:
a. March, 2010
b. March, 2010
c. March, 2010
d. March, 2010
e. April and May, 2010
f. April and May, 2010
g. April and May, 2010
Cooperative Education Coordinator
CVTE Director
Director of Special Education
Evidence of Completion of the Corrective Action:
a. Coop Coordinator has reviewed the Cooperative Education Guidelines published by the DESE
CVTE Division.
b. Verification of Workers Compensation Insurance
c. Workplace contact people will be contacted for CORI checks
d. A review of all cooperative education forms has been completed by the Cooperative Education
Coordinator and proper signatures are in place.
e. On-site monitoring will be completed by the Coop Coordinator or the shop teacher with a
signed agreement by the employee.
i. A review of the Cooperative Education Agreements will assure that a list of appropriate
competencies will be listed and in the agreement with a signed agreement by the employee
f. A procedure will be developed to ensure that students with an IEP are provided with
accommodations and modifications in the workplace with a signed agreement by the
employee.
Description of Internal Monitoring Procedures:
All of the Cooperative Education documentation will be reviewed by the Cooperative Education
Coordinator and CVTE Director and the Headmaster upon completion.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 18
Status of Corrective Action:
Partially Approved
Basis for Partial Approval or Disapproval: The district did not address the concern that
cooperative education policies are not published in order to be readily available to school
potential sponsors, school staff, students, and their families.
40
Department Order of Corrective Action: See below.
Required Elements of Progress Report(s):
Progress Report #1 is due by June 10, 2010, and will include:
1. A description of the process to be used, including a timeline, to ensure that the district’s
cooperative education policies are published and readily accessible.
2. A description of the process to ensure routine site visits that includes number of site visits to be
conducted during a placement to ensure appropriate supervision between the school, student
and cooperative education employer;
3. A copy of the updated cooperative education competency assessment form that reflects the
technical knowledge and skills to be acquired at the worksite;
4. A description of the process to ensure that the district has on file for each cooperative
education employer confirmation of a Criminal Offender Information Record (CORI) check
and current Worker’s Compensation insurance information is documented;
5. A description of the process to be implemented to document safety training has been provided
to each student prior to beginning the cooperative education placement;
6. A description of the plan to ensure accommodations and modifications outlined in a student’s
Individualized Education Program (IEP) are provided at the worksite, where required.
Progress Report #2 is due by September 10, 2010, and will include:
1. Sample completed competency checklists (with student names deleted), from at least four
different technical programs with current cooperative education students;
2. Evidence, such as meeting minutes, memos to staff, etc. of the collaboration between the
cooperative education coordinator and technical teachers ensuring appropriate supervision
between the school, student and cooperative education employer;
3. Evidence that safety training has been provided students prior to beginning the cooperative
education placement.
Progress Report #3 is due December 10, 2010, and will include:
1. Results of a cooperative education student record audit (of students participating in cooperative
education as of the December 2010) to determine if the district is implementing cooperative
education in accordance with the applicable laws, regulations and policies. The audit report
must include the date of the audit, the staff member who conducted the audit, the number of
records reviewed, and the extent to which the district is implementing cooperative education in
accordance with the applicable laws, regulations and policies. In addition, the results will
include any remediation efforts implemented if the audit did not indicate 100% compliance
with the requirements.
Progress Report Due Date(s): June 10, 2010, September 10, 2010 and December 10, 2010
41
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CVTE 19
Department CPR Finding: The district includes learning experiences in clinical settings outside the
high school for students in the Health Assisting and Early Education and Care programs; however,
policies for the experiences are in the developmental stage.
Narrative Description of Corrective Action:
All of the clinical and school based policies will be reviewed by the CVTE Director and the CVTE
instructional staff in the Health Careers and Early Childhood Education programs.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
CVTE, Director
March and April, 2010
Evidence of Completion of the Corrective Action:
The policies will be reviewed and updated and/or improved
Description of Internal Monitoring Procedures:
Updated policies will be kept on file in the CVTE office.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 19
Status of Corrective Action:
Approved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: See below.
Required Elements of Progress Report(s):
Progress Report #1 is due by June 10, 2010, and will include:
1. A status report on the district’s efforts to create policies and procedures for student
participation in (unpaid) work-based learning (e.g. clinical externships).
2. A copy of any memoranda and/or training materials provided to staff informing them of the
established policies and procedures regarding (unpaid) work-based learning.
Progress Report #2 is due by September 10, 2010, and will include:
1. A copy of the 2010-2011 work-based learning published criteria and policies that includes: (a)
procedures regarding conducting and documenting safety reviews at the worksite prior to
students beginning their work-based learning placement, (b) the process for routine site visits
that includes the number of worksite visits to be conducted during a student’s placement, (c)
the process the district will use to document the technical (shop-specific) knowledge and skills
for each student while they are participating in work-based learning, and (d) the system to be
used by career/vocational technical education teachers to file the competency assessment forms
in student records.
2. A copy of any additional professional development or training provided to staff (e.g., summer
professional development) informing them of the established policies and procedures regarding
(unpaid) work-based learning.
Note: The need for Progress Report #3 will be determined upon receipt of Progress Report #2.
Progress Report Due Date(s): June 10, 2010, September 10, 2010 (and 12/ 10/2010, if necessary)
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CVTE 20
Department CPR Finding: Some programs include off-campus construction and maintenance
projects. However, there was no evidence that the district has established written policies and
procedures for the implementation of unpaid off-campus construction and maintenance projects.
Narrative Description of Corrective Action:
A written policy will be developed based on models utilized by local CVTE programs.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
March and April, 2010
CVTE Director
Evidence of Completion of the Corrective Action: Completed written policy kept on file in the
CVTE office.
Description of Internal Monitoring Procedures: Information will be developed and shared with the
Headmaster
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 20
Status of Corrective Action:
Approved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: See below.
Required Elements of Progress Report(s):
Progress Report #1 is due by June 10, 2010, and will include:
1. Copies of the written policies and procedures established for the implementation of the
district’s unpaid off-campus construction and maintenance projects.
2. Copies of memoranda and/or professional development materials provided to staff informing
them of the established policies and procedures for the implementation of unpaid off-campus
construction and maintenance projects.
Note: The need for Progress Report #2 will be determined upon receipt of Progress Report #1.
Progress Report Due Date(s): June 10, 2010 (and September 10, 2010 only if necessary)
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CVTE 23
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Department CPR Finding: Interviews indicate that the district provides assistance to students from
economically disadvantaged families (including foster children) in the acquisition of tools, boots,
and/or uniforms. The district’s procedure is for technical teachers to refer students for assistance.
However, it is unclear if all technical teachers are aware of the process for assisting students with such
needs.
Narrative Description of Corrective Action:
The CVTE Director will meet with the staff of technical teachers and outline procedures for assisting
all economically disadvantaged students in the acquisition of tools, boots, equipment, and/or uniforms.
Somerville also participates in the Angel fund and other like programs.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Corrective Action Activity: The meeting will
Implementation:
be held at the regularly scheduled monthly
CVTE Director
departmental meeting in March, 2010
Evidence of Completion of the Corrective Action: Meeting agenda March, 2010
Description of Internal Monitoring Procedures:
All staff will be become aware of the corrective action in an informational CVTE faculty meeting.
Departmental meeting agenda.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 23
Status of Corrective Action:
Approved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: See below.
Required Elements of Progress Report(s):
Progress Report #1 is due by June 10, 2010, and will include:
1. Copies of the written procedures, memoranda to staff and/or training materials provided to
technical teachers to ensure all are aware of the process for assisting students in need with
financial assistance.
Note: The need for Progress Report #2 will be determined upon receipt of Progress Report #1.
Progress Report Due Date(s): June 10, 2010 (and September 10, 2010, if necessary)
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CVTE 25
Department CPR Finding: Interviews and documentation indicated that the district has a gender
equity initiative (the GET-IT program), supported with Perkins funding, which is coordinated by a
licensed mental health provider.
While the district has Chapter 74-approved vocational technical education programs and one nonChapter 74 career and technical education program that are nontraditional by gender for males, the
current exploratory program does not include any programs that are nontraditional by gender for
males.
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Narrative Description of Corrective Action:
A review of the Exploratory program and logistics to schedule programs that are non-traditional for
males in Exploratory will be studied. While acknowledging the importance of the variety of
experiences and offering for students, this will take a redesign of the existing program. All CVTE staff
will be involved with the input. Other schools will be contacted and Exploratory models from other
districts visited by staff and administration.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
CVTE Director
Gender Equity Coordinator
CVTE Staff
September, 2010
Evidence of Completion of the Corrective Action:
New Exploratory rotation with non-traditional for males shops involved.
Description of Internal Monitoring Procedures:
Exploratory students will be assigned to new configuration in September, 2010.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 25
Status of Corrective Action:
Approved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: See below.
Required Elements of Progress Report(s):
Progress Report #1 is due by June 10, 2010, and will include:
1. A status report on the district’s efforts to redesign the current Exploratory program to
ensure exploratory includes programs that are nontraditional by gender for males.
Progress Report #2 is due by September 10, 2010, and will include:
1. Copies of the written procedures, memoranda to staff and/or training materials provided to
technical teachers and guidance staff to ensure all are aware of the revised process for
exploratory.
Progress Report Due Date(s): June 10, 2010 and September 10, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CVTE 27
Department CPR Finding: Documentation review revealed that at least one technical teacher is not
appropriately licensed or working under a current waiver issued to the district by the Department.
Narrative Description of Corrective Action:
Marketing Education program will be discontinued. SEE CVTE #7
Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity:
September 2010
CVTE Director
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Evidence of Completion of the Corrective Action:
A letter of closure will be sent to Jeffrey Wheeler, State Director of Career, Vocational, and Technical
Education, at the DESE on the intention to eliminate the program by June, 2010.
Description of Internal Monitoring Procedures: Marketing Education will no longer be reported as
a Chapter 74 or non-Chapter 74 program starting with the 2010-2011 school year.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 27
Status of Corrective Action:
Approved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: See below.
Required Elements of Progress Report(s):
Progress Report #1 is due by June 10, 2010, and will include:
1. A description of the process implemented to ensure that all staff members are appropriately
licensed, which will include assurances a waiver is obtained from ESE in all cases where a
licensed educator is not available, and that the district monitors the progress of all individuals
under an ESE waiver towards full licensure.
Additional Progress Reports will be determined upon review of the Progress Report #1 documentation.
Progress Report Due Date(s): June 10, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CVTE 28
Department CPR Finding: Professional development is made available to all staff, including recently
implemented district-wide diversity training. Although five-year professional development plans for
teachers with a Professional Vocational Technical Teacher license are required under the Vocational
Technical Education Regulations, it was unclear as to who supervises the plans.
Narrative Description of Corrective Action: The CVTE Director reviews goals and objectives which
are based on both state and district initiatives and signs all of the plans for Professional Vocational
Technical Teacher licensure and provides required year long professional development personally and
offers professional development opportunities in a variety of ways including conferences, visitations,
course work and specialized training specific to program and professional improvement.
The CVTE Director has also had consultants from the MTA give a presentation on the licensure
process to familiarize all CVTE staff on preparation, organization of the course work and the specifics
of re-certification. All CVTE staff met the Five-Year requirement as a result.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
.
CVTE Director, Asst. Superintendent,
Curriculum and Instruction
Evidence of Completion of the Corrective Action:
CVTE staff are all fully certified or are in the process in the new five-year cycle.
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Description of Internal Monitoring Procedures:
CVTE Director has offered a workshop sponsored by the MTA on the certification process.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 28
Status of Corrective Action:
Approved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): No further progress reports are required.
Progress Report Due Date(s): Not Applicable
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CVTE 29
Department CPR Finding: A safety expert from the Massachusetts Department of Labor - Division of
Occupational Safety (DOS) inspected the career/vocational technical program facilities and shop
equipment. The Office for Career/Vocational Technical Education sent the safety report on the
inspections to Superintendent Pierantozzi on April 17, 2009. The district immediately began
correcting deficiencies.
Narrative Description of Corrective Action:
The OSHA report has been reviewed on the revisit and all items have been corrected.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
Completed 1/4/2010
CVTE Director
CVTE staff
Evidence of Completion of the Corrective Action:
Documentation from the DESE CVTE Division (CVTE 29 Evidence #1 will be mailed to DESE).
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 29
Status of Corrective Action:
Approved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): On February 5, 2010, Superintendent Pierantozzi was
notified that all safety concerns noted during the Coordinated Program Review have been successfully
mitigated. Thus, no additional safety Progress Reports are required.
Progress Report Due Date(s): Not Applicable
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CVTE 30
Department CPR Finding: The OSHA report has been reviewed on the revisit and all items have
been corrected.
Narrative Description of Corrective Action: (see CVTE 29 Evidence #1, which will be mailed to
DESE).
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
CVTE Director
CVTE Staff
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 30
Status of Corrective Action:
Approved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): Refer to CVTE 29
Progress Report Due Date(s): Not Applicable
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CVTE 31
Department CPR Finding: The OSHA report has been reviewed on the revisit and all items have
been corrected
Narrative Description of Corrective Action: (see CVTE 29 Evidence #1, which will be mailed to
DESE).
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
CVTE Director
CVTE Staff
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 31
Status of Corrective Action:
Approved
48
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): Refer to CVTE 29
Progress Report Due Date(s): Not Applicable
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CVTE 32
Department CPR Finding: The OSHA report has been reviewed on the revisit and all items have
been corrected
Narrative Description of Corrective Action: (see CVTE 29 Evidence #1, which will be mailed to
DESE).
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
CVTE Director
CVTE Staff
Evidence of Completion of the Corrective Action: Not Applicable
Description of Internal Monitoring Procedures: Not Applicable
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 32
Status of Corrective Action:
Approved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s): Refer to CVTE 29
Progress Report Due Date(s): Not Applicable
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CVTE 33
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Department CPR Finding: For the Class of 2007, the district did not meet the required 70%
performance level for positive placement under Chapter 74 in the following Chapter 74-approved
vocational technical education programs:
Carpentry (actual = 33.3%); Information Support Services & Networking (actual = 0%); Office
Technology (actual = 0%).
For Perkins Performance Year One (2007-2008), the district did not meet at least 90% of the
performance level for the populations with 16 or more students for the following core indictors:
1S1 - Academic Attainment English Language Arts Core Indicator (required = 45.25%):
Black or African-American - actual = 37.5%
Student with disabilities - actual = 19.35%
1S2 - Academic Attainment Mathematics Core Indicator (required = 40.06%):
Black or African-American - actual = 21.88%
Student with disabilities - actual = 20.0%
6S2 –Nontraditional Completion Core Indicator (required = 9.83%):
Student with disabilities – actual = 8.0%; Tech Prep - actual = 4.76%
Narrative Description of Corrective Action:
The CVTE Director is in the process of reviewing improvement plans and will develop improvement
plans for the populations that have need. Information will be shared with the programs in need of
improvement.
Office Technology will be phased out as a Chapter 74 program
Title/Role of Person(s) Responsible for
Implementation:
CVTE Director
English Department Head
Math Department Head
Gender Equity Coordinator
Expected Date of Completion for Each
Corrective Action Activity: 2/27/2010
Evidence of Completion of the Corrective Action:
Approved document on file with the DESE
Description of Internal Monitoring Procedures:
Placement data will be shared with the CVTE staff as well as core indicator information
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 33
Status of Corrective Action:
Approved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: The district indicates (above in blue) that the Office
Technology Chapter 74 program will be phased out. However, this is unclear because the district
currently has on a Marketing Chapter-74 approved program, but also reports a non-Chapter 74 Office
Technology program. Clarification is needed.
Required Elements of Progress Report(s):
Progress Report #1 is due by June 10, 2010, and will include:
1. An improvement plan for each of the programs that did not meet Chapter 74 positive
50
placement standards (70%).
2. Clarification on whether the district will be closing BOTH the Chapter 74 Marketing
program and the non-Chapter 74 Office Technology program.
Progress Report #2 is due by September 10, 2010, and will include:
1. Documentation regarding implementation of the improvement plans in order to improve the current
Chapter 74 positive placement rates.
Progress Report Due Date(s): June 10, 2010 and September, 10, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: CVTE 34
Department CPR Finding: The General Advisory Committee periodically uses some performance
outcome data to assess program effectiveness; however, technical teachers are not regularly provided
with Perkins Act Core Indicator of Performance or Chapter 74 data specific to their program in order
to plan for improving programs and student outcomes.
Refer also to CVTE 9.
Narrative Description of Corrective Action: Perkins Act Core Indicator of Performance data will be
shared with all CVTE and Academic Department heads and staff in developing strategies for
improvement and student outcomes.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation:
Corrective Action Activity:
CVTE Staff and Academic Department Heads
CVTE Director
will be provided with Perkins Act Core
Indicator of Performance or Chapter 74 data
specific to their program in order to plan for
improving programs and student outcomes
each September and January of each year,
beginning in September 2010.
Evidence of Completion of the Corrective Action:
Meeting agendas in September and January for both CVTE staff and Academic Department heads will
be provided to the DESE.
Description of Internal Monitoring Procedures:
CVTE Director will consult with Headmaster and Department heads explaining the Perkins Act Core
Indicator of Performance data at School based departmental meeting in May, 2010.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 34
Status of Corrective Action:
Approved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: See below.
Required Elements of Progress Report(s):
51
Progress Report #1 is due by June 10, 2010, and will include:
Evidence that technical teachers are provided with Perkins Act Core Indicator of Performance and
Chapter 74 data specific to their technical program to improve student outcomes and assist in
program improvements.
Additional Progress Reports will be determined upon review of the Progress Report #1 documentation.
Progress Report Due Date(s): June 10, 2010
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