MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Smith Leadership Academy Charter Public
(District)
CPR Onsite Year: 2010-2011
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 09/20/2011.
Mandatory One-Year Compliance Date: 09/20/2012
Summary of Required Corrective Action Plans in this Report
Criterion
SE 2
Criterion Title
Required and optional assessments
SE 29
Communications are in English and primary language of
home
Information to be translated into languages other than
English
Responsibilities of the school principal
CR 7
CR 18
CR 22
Accessibility of district programs and services for students
with disabilities
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 2 Required and optional assessments
Partially Implemented
Department CPR Findings:
The student record review indicated that the charter school does not always conduct
Educational Status Assessments.
Description of Corrective Action:
For each evaluation the special education staff will send out the ED Assessment A&B
(Form 28R/1) . Staff will fill out eval tracking form for evaluations that indicates that the
form was distributed to teachers and when the form was returned. Also, the special
education staff will ensure that the Educational Assessment Forms A&B are included in the
IEP meeting packet by checking off ED Assessment A& B on the IEP meeting checklist.
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Coordinator
Completion:
02/01/2011
Evidence of Completion of the Corrective Action:
The following documents will be the evidence of the completed corrective action plan;
a) Meeting Agenda and sign in sheet to review the procedure
b) Completed evaluation request forms
c) IEP meeting checklist placed in file
d) Completed Educational Assessments A&B
Description of Internal Monitoring Procedures:
The special education teachers will review student files every trimester to ensure that the
request forms, IEP meeting checklist and educational assessments A& B are completed. A
log of all evaluations per trimester will be kept by the special education coordinator and
all students who were evaluated that trimester will be reviewed and documented in the
log that all three of the above mentioned forms have been completed.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 2 Required and optional assessments
Corrective Action Plan Status: Approved
Status Date: 12/14/2011
Basis for Partial Approval or Disapproval:
The Department accepts the district's corrective action plan.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide the meeting agenda and sign in sheet for verificaiton of the staff training
on the Education Assessment tracking procedures. This progress report is due February 2,
2012.
Progress Report Due Date(s):
02/02/2012
06/27/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Smith Leadership Academy Charter Public (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 29 Communications are in English and primary language of
Partially Implemented
home
Department CPR Findings:
The documentation review and staff interviews indicated that the charter school does not
have procedures to address the need for translations for low-incidence languages.
Description of Corrective Action:
When any notice or IEP goes home the special education coordinator will look at your
Home Language Spread sheet survey form to note if the home language is other than
English. When it is you will send home an English and translated version of the notices
home and IEP's.
Title/Role(s) of responsible Persons:
Expected Date of
Special Education Coordinator
Completion:
02/01/2011
Evidence of Completion of the Corrective Action:
SLA will provide the following evidence that their is a completion of the corrective action;
a) A training will be provided to Special Education Staff about sending all SLA
communications in English and in the primary language spoken in the home. An agenda
and sign in sheet will be kept on file as evidence of the training.
b) The Special Education Staff and Coordinator will keep a log of notices going home that
are in English and in the primary language spoken in the home.
Description of Internal Monitoring Procedures:
The Special Education Coordinator will check the log once a month to ensure
communications are in English and in the primary language spoken in the home.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 29 Communications are in English and
Status Date: 12/14/2011
primary language of home
Basis for Partial Approval or Disapproval:
The Department accepts the district's corrective action; it addresses staff procedures and
an internal tracking/monitoring procedure. The district indicated the home language
surveys will be used to determine parental translation needs.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
1. Please provide evidence of the staff training on the procedures to ensure notices and
special education documentation is provided in the primary language of the home. Please
provide the agenda/contents of the training and the staff attendance sheet. This progress
report is due February 2, 2012.
The district must conduct internal monitoring of a sample of student records of students
ito ensure both communications and IEP documents are translated, were necessary and
are kept in the student record. The review of records must be conducted after the district
implemented its approved corrective action(s). Please provide:
1) The number of records reviewed;
2) The number of records in compliance;
3) For all records not in compliance with this criterion, determine the root cause of
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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noncompliance and identify the district plan to remedy the noncompliance.
* Please note when conducting internal monitoring that district must maintain the
following documentation and make it available to the Department upon request: a) List
of the student names and grade level for the records reviewed; b) Date of the review; c)
Name of person(s) who conducted the review, their role(s), and signature(s).
The results of the record review is due May 2, 2012.
Progress Report Due Date(s):
02/02/2012
06/27/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Smith Leadership Academy Charter Public (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7 Information to be translated into languages other than
Partially Implemented
English
Department CPR Findings:
The documentation review and staff interviews determined that important information,
documents and recruitment materials are not translated into Haitian-Creole. This is one of
the major languages spoken by residents with limited English skills in the charter school.
Description of Corrective Action:
School information, documents and recruitment materials need to be translated into
Haitian-Creole.
Title/Role(s) of responsible Persons:
Expected Date of
Cheryl Belfry, Frances Toto, Dominique Astier
Completion:
06/01/2012
Evidence of Completion of the Corrective Action:
Evidence will be provided as completed documents for recruitment and related materials
Description of Internal Monitoring Procedures:
Processes will be monitored by responsible person
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 7 Information to be translated into
Status Date: 12/14/2011
languages other than English
Basis for Partial Approval or Disapproval:
The district indicated it would provide evidence of translated materials for verificaiton.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
1. Please provide samples of documents translated into Haitian-Creole; for example, the
handbook, recruitment materials, major announcements, etc. This progress report is due
May 2, 2012.
Progress Report Due Date(s):
06/27/2012
10/05/2012
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 18 Responsibilities of the school principal
Partially Implemented
Department CPR Findings:
The documentation review and staff interviews determined that the charter school does
not have procedures for providing educational services in the home or hospital.
Description of Corrective Action:
We will create policies and procedures for providing educational services in the home or
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Smith Leadership Academy Charter Public (District) CPR Corrective Action Plan
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hospital.
Title/Role(s) of responsible Persons:
Expected Date of
Thea Stovell, School Principal and Cheryl Belfry, Support
Completion:
Services Coordinator
06/01/2012
Evidence of Completion of the Corrective Action:
A completed document will be provided for parent use
Description of Internal Monitoring Procedures:
Cheryl Belfry, Support Services Coordinator and the School Principal
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
CR 18 Responsibilities of the school
Approved
principal
Status Date: 12/14/2011
Basis for Partial Approval or Disapproval:
In addition to the creation of the policy and procedures for providing services in the home
and hospital, applicable staff must also be informed or trained regarding the polices and
procedures.
Department Order of Corrective Action:
Pleas ensure all necessary staff are aware of the procedures for providing school services
in the home or hospital.
Required Elements of Progress Report(s):
1. Please provide the schools policy and procedure for providing home and hospital
services. This progress report is due February 2, 2012.
2. Upon acceptance by the ESE of the district's procedures, please provide evidence of the
appropriate staff training (agenda and attendance sheet) on the new policy. This progress
report is due May 2, 2012.
Progress Report Due Date(s):
02/02/2012
06/27/2012
10/05/2012
12/01/2012
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 22 Accessibility of district programs and services for students Partially Implemented
with disabilities
Department CPR Findings:
The documentation review, staff interviews and observations determined that the charter
school is not fully accessible for students with physical disabilities. The onsite team found
the following areas not accessible to students with physical disabilities: the building
entrance, the first floor areas, and the student restrooms.
Description of Corrective Action:
We have a handicap chair lift, but the archdiocese has not allowed us to add it to the
exterior of the building. The Board of Trustees is looking to relocate to a building that
provides handicap accessibility.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Smith Leadership Academy Charter Public (District) CPR Corrective Action Plan
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Title/Role(s) of responsible Persons:
Karmala Sherwood, Executive Director
Expected Date of
Completion:
09/01/2013
Evidence of Completion of the Corrective Action:
Ongoing steps to complete the process will be reviewed by the Board of Trustees and the
Executive Director.
Description of Internal Monitoring Procedures:
Action steps will be created as preparation for an alternative site is an ongoing process for
the next year.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status:
CR 22 Accessibility of district programs
Disapproved
and services for students with disabilities
Status Date: 12/14/2011
Basis for Partial Approval or Disapproval:
The charter school did not provide a timeline for Board of Trustees examination of
relocation, when such a decision may be reached or its course of action pending a
decision. The charter school must develop a plan to assure accessibility to the programs
and services within the school. For example, how will the school ensure students with
physical disabilities will have access to the restrooms? How will it ensure these student
have access to instruction? What is the school's interim plan for providing access?
Department Order of Corrective Action:
The charter school will develop an interim plan and its long range plan to assure student
accessibility.
Required Elements of Progress Report(s):
1. Please provide the school's short-term plan for providing access for the Department's
approval. Please indicate if any students currently require accommodations for a physical
disabilty. This progress report is due February 2, 2012.
2. Please provide the charter school's long term plan to address the building accessibility
issues, this plan must include specific timelines for achieving compliance. This progress
report is due May 2, 2012.
Progress Report Due Date(s):
02/02/2012
06/27/2012
12/01/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Smith Leadership Academy Charter Public (District) CPR Corrective Action Plan
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Smith Leadership Academy
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Smith Leadership Academy ELL Coordinator, Natalia Cepeda
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Rating: Partially Implemented
Structure
Department CPR Finding: “…curriculum needs to stand alone. …teachers have not completed all 4
category trainings. ESL instruction offered to ELLs needs clarification”.
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Narrative Description of Corrective Action:
Curriculum: A curriculum will be created by January 3rd, 2012. It will contain thematic units aligned
with WIDA standards. It will include all 5 levels of language proficiency and the academic language
that students need to have equal access to school subject matter area curriculum. Once the curriculum
is created, it will be implemented by the ELL teacher at Smith Leadership Academy and monitored as
described under Monitoring procedures below.
ELL Category Trainings: All required category trainings will be taken by all Smith Leadership
Academy subject matter teachers of all grades (6,7 and 8) between November 2011 and November
2012 according to the following schedule:
Category Trainer: Cathy Murphy
kconmurphy@verizon.net
Scheduled for 2012
Category 1 – January 6th, 20th: February 10th: March 2nd,
Category 4 – June 19th, 20th, 26th, 27th.
Category 2 – August 22nd, 23rd: September 7th, 21st: October 5th, 19th
Staff who will attend the Category Trainings:
Nilo Ashraf, 8th, Math: Jonathan Byrne, 8th, Math: Grace Lamond, 8th, ELA: Daniel Santos, 8th,
Science: Jonathan Anderson, 7th, Social Studies: Josh Gresham, 7th, Math: Rozelta Boyd, 7th,
Math: Arturo Forrest, 8th, Social Studies: Adele Clements, 7th, ELA: Jacquelyn Ross, 7th, Science:
Amelita Philip, 6th, ELA: Janelle Whine, 6th Social Studies: Valerie Saucer, 6th Science: Chi
Nguyen, 6th, Math: Jason Zindars, Music: Cheryl Belfry, Special Education Coordinator:
Margaret Lynch, Reading Specialist: Jessica Hueras, 6th, Special Education: Sharon Utley, 7th,
Special Education.
DESE staff advised the ELL Coordinator that MELA-O will be phased out in the coming year.
Therefore, Category Training 3 will not be scheduled until further notice.
After the completion of each category training, the ELL teacher will observe and document how
content area teachers of LEP students are implementing the concepts and/or strategies learned during
the category training they attended.
Observation weeks: April 15, November 12, 2012
ESL Instruction: Students will be grouped according to their language proficiency level (determined
by LAS, MEPA and MELA-O tests) starting November 16, 2011. The students’schedule is the
following:
ELL Teacher: Ms. Frances Toto
LEP Students 2011-2012:
Ms. Pena, Ms. Monteiro, Ms. Tavares and Ms. Lucero: Level 3
Mr. Alexis: Level 1
Ms. Pires: Level 4
The ELL teacher performs pull-out and push-in instruction (in common core subjects) with the
following schedule:
Daily Schedule of ELL services
9:10 - 10:20 AM: Ms. Pena and Ms. Monteiro: Level 3
10:30 - 11:30 AM: Mr. Alexis: Level 1
12:15 -1:25 PM: Mr. Alexis: Level 1
1:30 - 2:40 PM: Ms. Tavares and Ms. Lucero: Level 3
2:15 - 3:55 PM: Ms. Pires: Level 4
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
The
ELL Teacher
and
ELL Public
Coordinator
on the
following
Smith
Leadership
Academy
Charter
(District)will
CPRmeet
Corrective
Action
Plan date to discuss
of the schedule: December 9, 2011
9
the efficacy
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: SLA ELL Coordinator, Natalia
Corrective Action Activity:November 16,
Cepeda; and SLA ELL Teacher, Frances Toto.
2012
Evidence of Completion of the Corrective Action:
Evidence of New ESL curriculum will include:
-Curriculum (Document) –Lesson Plans –Minutes of meetings between ELL teacher and ELL
Coordinator to assess curriculum efficacy: March 16, and May 18, 2012. MELA-O and MEPA scores
will be documented and discussed to ensure students are making appropriate progress. ELA, Social
Studies, Science and Math report cards will be discussed and recorded to assess the relevance and
influence that the new curriculum has on the students’ performance in their core subject matter classes.
Evidence of Category trainings will include: copies of category reading materials and attendees’
homework assignments. Copies of trainings attendance lists will also be documented. Finally, there
will be observation notes from the ELL teacher observing content area teacher implement strategies
learned during the category trainings.
Evidence of ELL Students’ Services Schedule: Schedule is included under the Narrative description of
Corrective Action (above). Students’ work samples and minutes of ELL teacher and coordinator’s
scheduled meeting (December 9, 2011) will be recorded for evidence as well.
A notification letter (included) will be sent to the LEP students’ homes to inform the parents of their
current services and language proficiency level. Copies of the letters signed and returned by parents
will be kept as records.
Description of Internal Monitoring Procedures:
Curriculum: The new curriculum will be created for all three grade levels and all language
proficiency levels by January, 2012. The ELL teacher and the ELL coordinator will meet in order to
discuss the efficacy and relevance of the new curriculum. The LEP students’ test scores (MEPA,
MELA-O and MCAS), as well as teachers’ feedback forms and students’ grade report cards, will be
taken into account. During the meeting, lesson plans and activities will be discussed, as well as the
ELL teacher’s comments and experiences (“Is the curriculum time schedule realistic? Are the activities
and units in the curriculum too easy or difficult for the students?”). This will translate into changes in
the curriculum. Meeting Dates: March 16 and May 18, 2012.
Category Trainings: In order to monitor the efficacy of the ELL Category trainings, there will be
class observations for the staff that attended category trainings and is currently teaching ELL students.
The ELL teacher and/or ELL coordinator will observe whether the strategies learned during the
category trainings are being implemented during the content area lesson delivery to LEP students.
Observations Schedule: April 15, November 12, 2012
ELL Instruction: The new schedule included above will be implemented starting November 16, 2011.
The ELL Teacher and ELL Coordinator will meet on the following date to discuss the efficacy of the
schedule: December 9, 2011. A notification letter (included) will be sent to the LEP students’ homes to
inform the parents of their current services and language proficiency level.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Program Placement
and Structure
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: It appears that ELL students continue to receive
insufficient hours of ESL. The proposed corrective action indicates that Level 1 students receive only
2 hours 10 minutes of ESL daily, which is less than Department guidelines. New regulations have
been passed that address the requirements for content teachers concerning professional development
instruction. It is not clear that the planned ESL/ELD curriculum will also be aligned with all
Massachusetts Curriculum Frameworks, though it will be aligned with WIDA.
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It is unclear how the implementation of the new ESL/ELD curriculum will be internally monitored.
The plan for internal monitoring of ESL instruction is not continual, such that the district will be able
to ensure ongoing compliance. The monitoring should be completed on a periodic basis, e.g.,
quarterly.
Department Order of Corrective Action: Provide the Department with evidence that all ELL
students receive sufficient ESL instruction, consistent with the students’ levels of English proficiency
and Department guidance (http://www.doe.mass.edu/mcas/mepa/2009/guidance.doc).
Provide the Department with the plan for making the SEI cohort training available to the core academic
teachers of ELLs and the building administrators who supervise such teachers and to arrange for the
participation of such teachers and administrators in the training.
Provide the Department with the district’s new ESL/ELD curriculum, which should be aligned with all
Massachusetts Curriculum Frameworks (e.g., English/Language Arts, mathematics, science, social
studies) and the WIDA English language development standards.
See http://www.wida.us/standards/eld.aspx.
Provide all of the above by February 15, 2013.
As internal monitoring, complete the following:
1. Review all ELL student schedules quarterly, in order to ensure that the students receive
amounts of ESL instruction consistent with each individual student’s level of English
proficiency.
2. Review the implementation of the ESL/ELD curriculum quarterly in each classroom
containing ELLs.
3. Provide reports of the internal monitoring described in 1. and 2. above.
Submit this information by a Date to Be Determined (following submission and review of the first set
of Progress Reports).
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of the student names
and grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted
the review, their role(s), and signature(s).
Required Elements of Progress Report(s): By TBD, provide an update on the plan for making the
SEI cohort training available to the core academic teachers of ELLs and the building administrators
who supervise them.
Progress Report Due Date(s): February 15, 2013 and TBD
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 9 Instructional Grouping
Rating: Partially Implemented
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Smith Leadership Academy Charter Public (District) CPR Corrective Action Plan
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Department CPR Finding: “Because the district is not normally assessing ELLs level of English
Proficiency (See also ELE1 Annual Assessment), the district is not grouping students according to their
level of English proficiency .”
Narrative Description of Corrective Action:
At Smith Leadership Academy, students are assessed every year through MCAS, MEPA and MELAO. The last MEPA testing occurred on October 24-28, 2011, and it was administered by Frances Toto,
ELL teacher at Smith Leadership Academy.
Starting November 16, 2011, students will be grouped according to their language proficiency level
(determined by LAS, MEPA and MELA-O testing). The schedule of services is the following:
ELL Teacher: Ms. Frances Toto
LEP Students 2011-2012:
Ms. Pena, Ms. Monteiro, Ms. Tavares and Ms. Lucero: Level 3
Mr. Alexis: Level 1
Ms. Pires: Level 4
Daily Schedule of ELL services
9:10 - 10:20 AM: Ms. Pena and Ms. Monteiro: Level 3
10:30 - 11:30 AM: Mr. Alexis: Level 1
12:15 -1:25 PM: Mr. Alexis: Level 1
1:30 - 2:40 PM: Ms. Tavares and Ms. Lucero: Level 3
2:15 - 3:55 PM: Ms. Pires: Level 4
The ELL Teacher and ELL Coordinator will meet on the following date to discuss the efficacy
of the schedule: December 9, 2011
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: SLA ELL Coordinator, Natalia
Corrective Action Activity:
Cepeda and SLA ELL Teacher, Frances Toto.
Evidence of Completion of the Corrective Action:
ELL service hours schedule is included in ELE 5 corrective action above. Parent Notification letter,
including student’s proficiency level is attached.
Students’ Records Cover Sheet (including the proficiency level of the student and MELA-O and
MEPA test scores), and samples of students’ work will also be recorded for evidence.
Description of Internal Monitoring Procedures:
The ELL Teacher and ELL Coordinator will meet on the following date to discuss the efficacy
of the schedule: December 9, 2011.
The ELL teacher and ELL coordinator will discuss MEPA, MELA-O and MCAS results, as
well as students’ grade report cards to track the students’ progress, and to continue to place the
student according to level of language proficiency. This will be discussed during March 16
and May 18 meetings. A description of students’ exiting criteria and procedures were
submitted to DESE in September 2012.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 9 Instructional
Grouping
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Internal monitoring must be completed on an ongoing
basis in order to ensure continued compliance. The district only proposed one internal monitoring date.
Department Order of Corrective Action: As internal monitoring, complete the following:
1. Review all ELL student schedules quarterly, in order to ensure that the students receive ESL
instruction in appropriate instructional groups.
2. Provide a report of the above by February 15, 2013.
*Please note when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of the student names
and grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted
the review, their role(s), and signature(s).
Required Elements of Progress Report(s): Provide evidence that ELL students are currently grouped
by proficiency level; specifically, provide:
1. Sample instructional groups from all grade levels.
2. Initials of students placed in each instructional group noted in #1.
3. English proficiency level of each ELL student noted in #2.
Provide the above by February 15, 2013.
Progress Report Due Date(s): February 15, 2013 and TBD
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10 Notification
Rating: Not Implemented
Department CPR Finding: “The onsite team through LEP student record review and documentation
review determined that the parent notice does not include the LEP student’s English proficiency level.”
Narrative Description of Corrective Action:
A parent notice letter that includes the students’ language proficiency level, will be sent to the
parents/guardians of LEP students on November 21st, 2011.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: SLA ELL Coordinator, Natalia
Corrective Action Activity: November 21st,
Cepeda; and SLA ELL Teacher, Frances Toto.
2011
Evidence of Completion of the Corrective Action: A parent notice letter including the LEP student’s
language proficiency has been attached. Copies of letters signed by parents and returned to the school
will be kept as records.
Description of Internal Monitoring Procedures: Copies of the notice letters sent to the LEP
students’ homes and signed by parents will be recorded to ensure that parents are satisfied and have
responded to the letters mailed to them. On December 9, 2011, The ELL teacher and coordinator will
discuss the relevance and clarity of the letter by checking the number of letters that were signed and
returned and making sure that the letters were translated into the parents’ native languages.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Smith Leadership Academy Charter Public (District) CPR Corrective Action Plan
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10 Notification
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: None
Department Order of Corrective Action: None
Required Elements of Progress Report(s): Please provide evidence that the charter school verified
that the revised parental notifications were sent to parents. If notices were not sent, please indicate the
charter school’s corrective action to immediately remedy the issue and to sustain compliance.
Progress Report Due Date(s): February 15, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11 Equal Access
Rating: Partially Implemented
Department CPR Finding: “ Teachers are not trained in all four categories of sheltered English
immersion and therefore, do not have full access to the school curriculum. Please see ELE 5 for
additional information.”
Narrative Description of Corrective Action:
ELL Category Trainings: All required category trainings will be taken by all Smith Leadership
Academy subject matter teachers of all grades (6,7 and 8) between November 2011 and November
2012 according to the following schedule:
Category Trainer: Cathy Murphy
Scheduled for 2012
Category 1 – January 6th, 20th: February 10th: March 2nd,
Category 4 – June 19th, 20th, 26th, 27th.
Category 2 – August 22nd, 23rd: September 7th, 21st: October 5th, 19th
Staff who will attend the Category Trainings:
Nilo Ashraf, 8th, Math: Jonathan Byrne, 8th, Math: Grace Lamond, 8th, ELA: Daniel Santos, 8th,
Science: Jonathan Anderson, 7th, Social Studies: Josh Gresham, 7th, Math: Rozelta Boyd, 7th,
Math: Arturo Forrest, 8th, Social Studies: Adele Clements, 7th, ELA: Jacquelyn Ross, 7th, Science:
Amelita Philip, 6th, ELA: Janelle Whine, 6th Social Studies: Valerie Saucer, 6th Science: Chi
Nguyen, 6th, Math: Jason Zindars, Music: Cheryl Belfry, Special Education Coordinator:
Margaret Lynch, Reading Specialist: Jessica Hueras, 6th, Special Education: Sharon Utley, 7th,
Special Education.
DESE staff advised the ELL Coordinator that MELA-O will be phased out in the coming year.
Therefore, Category Training 3 will not be scheduled until further notice.
After the completion of each category training, the ELL teacher will observe and document how
content area teachers of LEP students are implementing the concepts and/or strategies learned during
the category training they attended.
Observation weeks: April 15, November 12, 2012
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Smith Leadership Academy Charter Public (District) CPR Corrective Action Plan
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Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: SLA ELL Coordinator, Natalia
Corrective Action Activity: November 16,
Cepeda and SLA ELL Teacher, Frances Toto.
2012
Evidence of Completion of the Corrective Action: Evidence of Category trainings will include
copies of category reading materials and attendees homework assignments. Copies of attendance lists
will also be documented and submitted. Observation notes from the ELL teacher observing strategies
being implemented in the classroom of LEP students will constitute records for this section as well.
Description of Internal Monitoring Procedures:
After the completion of each category training, the ELL teacher will observe and document the
implementation of the concepts and/or strategies learned during the category training by the content
area teachers of LEP students.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11 Equal Access
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: See ELE 5
Department Order of Corrective Action: See ELE 5
Required Elements of Progress Report(s): See ELE 5
Progress Report Due Date(s): See ELE 5
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional Development
Rating: Partially Implemented
Department CPR Finding: “…teachers lack professional development in the four categories of SEI
Professional development…the school has no long-term professional development plan documented…
Two teachers have been trained in Category 2, one teacher, in category three, and one teacher, in
category 4…”
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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Narrative Description of Corrective Action: All required category trainings will be taken by all
Smith Leadership Academy subject matter teachers of all grades (6,7 and 8) between November 2011
and November 2012 according to the following schedule:
Category Trainer: Kathy Murphy
Category Trainer: Cathy Murphy
Scheduled for 2012
Category 1 – January 6th, 20th: February 10th: March 2nd,
Category 4 – June 19th, 20th, 26th, 27th.
Category 2 – August 22nd, 23rd: September 7th, 21st: October 5th, 19th
Staff who will attend the Category Trainings:
Nilo Ashraf, 8th, Math: Jonathan Byrne, 8th, Math: Grace Lamond, 8th, ELA: Daniel Santos, 8th,
Science: Jonathan Anderson, 7th, Social Studies: Josh Gresham, 7th, Math: Rozelta Boyd, 7th,
Math: Arturo Forrest, 8th, Social Studies: Adele Clements, 7th, ELA: Jacquelyn Ross, 7th, Science:
Amelita Philip, 6th, ELA: Janelle Whine, 6th Social Studies: Valerie Saucer, 6th Science: Chi
Nguyen, 6th, Math: Jason Zindars, Music: Cheryl Belfry, Special Education Coordinator:
Margaret Lynch, Reading Specialist: Jessica Hueras, 6th, Special Education: Sharon Utley, 7th,
Special Education.
DESE staff advised the ELL Coordinator that MELA-O will be phased out in the coming year.
Therefore, Category Training 3 will not be scheduled until further notice.
After the completion of each category training, the ELL teacher will observe and document how
content area teachers of LEP students are implementing the concepts and/or strategies learned during
the category training they attended.
Observation weeks: April 15, November 12, 2012
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: SLA ELL Coordinator, Natalia
Corrective Action Activity: November 16,
Cepeda and SLA ELL Teacher, Frances Toto.
2012
Evidence of Completion of the Corrective Action: Evidence of Category trainings will include:
copies of category reading materials and attendees homework assignments. Copies of trainings
attendance lists will also be documented and submitted.
Description of Internal Monitoring Procedures: After the completion of each category training, the
ELL teacher will observe and document the implementation of the concepts and/or strategies learned
during the category training by the content area teachers.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15 Professional
Development
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: See ELE 5
Department Order of Corrective Action: See ELE 5
Required Elements of Progress Report(s): See ELE 5
Progress Report Due Date(s): See ELE 5
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Smith Leadership Academy Charter Public (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18 Records
Rating: Not Implemented
Department CPR Finding: “The onsite team through LEP student record found that the LEP student
records do not contain the Massachusetts English Proficiency Assessment (MEPA).”
Narrative Description of Corrective Action: Students’ language proficiency at Smith Leadership
Academy is annually assessed through the MEPA test, administered by Frances Toto, ELL Teacher.
Last MEPA Report is attached. Students’ records files will be updated by adding the MEPA scores to
the student’s records cover sheet by January 3rd, 2012.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Frances Toto, ELL Teacher.
Corrective Action Activity: January 3rd, 2012
Evidence of Completion of the Corrective Action: Last MEPA Report is attached. Students’ records
cover sheet containing MEPA will be kept as records as well. Records of meetings (described under
Monitoring Procedures) between ELL teacher and ELL coordinator December 6, 2011, March 16 and
May 18, 2012.
Description of Internal Monitoring Procedures: Students’ records will be updated to include the
MEPA scores. MEPA scores will be discussed during ELL teacher and coordinator’s meetings and
considered to determine the students’ placement, and to assess whether students need to be exited from
the program. Meeting dates: December 6, 2011, March 16 and May 18, 2012.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: None
Department Order of Corrective Action: None
Required Elements of Progress Report(s): Please conduct a student record review to verify that
ACCESS (please note the change to ACCESS) assessments for each student are kept in the student
record. Please identify the number of records reviewed, the number of records found compliant, and for
any records not in compliance, identify the root cause of the noncompliance and the action taken to
remedy the noncompliance. Please note that when conducting internal monitoring the district must
maintain the following documentation and make it available to the Department upon request: a)
List of student names and grade level for the record review; b) Date of the review; c) Name of
person(s) who conducted the review, their roles(s), and their signature(s)
Progress Report Due Date(s): February 15, 2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Smith Leadership Academy Charter Public (District) CPR Corrective Action Plan
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MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Smith Leadership Academy Charter Public (District) CPR Corrective Action Plan
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