MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Silver Lake Regional School District
Corrective Action Plan Forms
Program Area: Special Education
Prepared by: David Kenney, Administrator of Special Education
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: August 30, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: SE 3 Special requirements for
determination of specific learning disability
Department CPR Finding: A review of students’ records indicates that the district does not
consistently use the Specific Learning Disability-Eligibility Process/Forms that require Team members
to provide a written determination as to whether or not the student has a specific learning disability.
Narrative Description of Corrective Action: The district will train special education professional
staff on the requirement to consistently use the Specific Learning Disability-Eligibility
Process/Forms requiring TEAM members to provide a written determination as to whether or
not the student has a specific learning disability. This training will occur during building-based
special education staff meetings in September, 2010. The district will then monitor
implementation throughout the year as paperwork is submitted from the buildings to the Special
Education Office for filing in the student record. Additionally, the district will randomly select
several records of students in February, 2011 to more formally review in order to determine
compliance.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Administrator of Special
Corrective Action Activity: September, 2010
Education
for training; February 2011 for random
selection of student records for review
Evidence of Completion of the Corrective Action: Meeting/training agendas and sign-in sheets;
Review of records indicating that staff are consistently using the SLD-Eligibility Process forms
requiring TEAM members to provide a written determination as to whether or not the student
has a specific learning disability.
1
Description of Internal Monitoring Procedures: Special Education Office clerical staff will
monitor all paperwork as it arrives for inclusion in the student files for compliance and will be
directed to alert administration if forms are missing or are incomplete. Additionally, district
administrators will randomly select student records in February for review. Logs will be kept to
document monitoring.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 3
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By January 21, 2011, submit evidence of training for
special education staff on the requirement to consistently sign the written determination for the specific
learning disability eligibility process. Include the dates of the training, the agenda, training materials
used, and the signed attendance sheets including staff role and building.
By March 25, 2011, submit a report of the district’s internal review of records in which a student
suspected of having a specific learning disability was evaluated after the training. Include the
following:
1. The number of student records reviewed;
2. The number of student records in compliance;
3. For all records not in compliance with this criterion, determine the root cause(s) of the noncompliance; and
4. The district’s plan to remedy the non-compliance.
Please note that when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s), and their signature(s).
Progress Report Due Date(s): January 21, 2011 and March 25, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 7 Transfer of parental rights
Rating: Partially Implemented
at age of majority and student participation and
consent at the age of majority
Department CPR Finding: A review of student records indicates that the district does not consistently
inform the student one year prior to the student reaching 18 years of age of his or her right at age 18 to
make all decisions in relation to special education programs and services.
2
Narrative Description of Corrective Action: The district will train special education professional
staff on the requirement to consistently inform the student one year prior to the student reaching
18 years of age of his or her right at age 18 to make all decisions in relation to special education
programs and services. Training will include review of the use of district age of majority
documentation forms. This training will occur during high school special education staff
meetings in September, 2010. The district will then monitor implementation throughout the year
as paperwork is submitted from the buildings to the Special Education Office for filing in the
student record. Additionally, the district will randomly select several records of students in
February, 2011 to more formally review in order to determine compliance.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Administrator of Special
Corrective Action Activity: September, 2010
Education
for training; February 2011 for random
selection of student records for review
Evidence of Completion of the Corrective Action: Meeting/training agendas and sign-in sheets;
Review of records indicating completed documentation that indicates that students were
informed one year prior to reaching age 18 of their right at age 18 to make all decisions in
relation to special education programs and services.
Description of Internal Monitoring Procedures: Special Education Office clerical staff will
monitor all paperwork as it arrives for inclusion in the student files for compliance and will be
directed to alert administration if forms are missing or are incomplete. Additionally, district
administrators will randomly select student records in February for review. Logs will be kept to
document monitoring.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 7
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By January 21, 2011, submit evidence of training for
special education staff on the requirement to consistently inform the student one year prior to the
student reaching 18 years of age of his or her right at age 18 to make all decisions in relation to special
education programs and services. Include the dates of the training, the agenda, training materials used,
and the signed attendance sheets including staff role and building.
By March 25, 2011, submit a report of the district’s internal review of records in which students were
informed one year prior to reaching age 18 of their right at age 18 to make all decisions in relation to
special education programs and services after the training. Include the following:
1. The number of student records reviewed;
2. The number of student records in compliance;
3. For all records not in compliance with this criterion, determine the root cause(s) of the noncompliance; and
4. The district’s plan to remedy the non-compliance.
Please note that when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s), and their signature(s).
Progress Report Due Date(s): January 21, 2011 and March 25, 2011
3
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 8 IEP Team composition and Rating: Partially Implemented
attendance
Department CPR Finding: A review of student records indicates that a representative of the school
district who has the authority to commit the resources of the district (and who may act as the
chairperson) is not consistently present at IEP Team meetings.
Narrative Description of Corrective Action: The district will train staff on the requirement to
consistently ensure that a representative of the school district who has the authority to commit
the resources of the district and may act as chairperson be present at TEAM meetings. This
training will occur during building-based special education staff meetings in September, 2010.
The district will then monitor implementation throughout the year as paperwork is submitted
from the buildings to the Special Education Office for filing in the student record. Additionally,
the district will randomly select several records of students in February, 2011 to more formally
review in order to determine compliance.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Administrator of Special
Corrective Action Activity: September, 2010
Education and building Principals
for training; February 2011 for random
selection of student records for review
Evidence of Completion of the Corrective Action: Meeting/training agendas and sign-in sheets;
Review of records indicating that a representative of the school district who has the authority to
commit the resources of the district is present at TEAM meetings.
Description of Internal Monitoring Procedures: Special Education Office clerical staff will
monitor all paperwork as it arrives for inclusion in the student files for compliance and will be
directed to alert administration if forms are missing or are incomplete. Additionally, district
administrators will randomly select student records in February for review. Logs will be kept to
document monitoring.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 8
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district’s internal monitoring procedures do not
specifically indicate how it will ensure that a representative of the school district, who has the authority
to commit the resources of the district, is consistently present at Team meetings.
Department Order of Corrective Action: Develop internal monitoring procedures to ensure
compliance with the requirements of this criterion.
Required Elements of Progress Report(s): By January 21, 2011, submit evidence of training for
special education staff on ensuring that the representative/chairperson of the school district who has the
authority to commit the resources of the district is present at IEP Team meetings. Include the dates of
the training, the agenda, training materials used, and the signed attendance sheets including staff role
and building.
By January 21, 2011, submit the district’s internal monitoring procedures for ensuring that a
representative of the school district who has the authority to commit the resources of the district is
consistently present at Team meetings.
4
By March 25, 2011, submit a report of the district’s internal review of records in which a Team
meeting was held after the training. Include the following:
1. The number of student records reviewed;
2. The number of student records in compliance;
3. For all records not in compliance with this criterion, determine the root cause(s) of the noncompliance; and
4. The district’s plan to remedy the non-compliance.
Please note that when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s), and their signature(s).
Progress Report Due Date(s): January 21, 2011 and March 25, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: SE 12 Frequency of reevaluation
Department CPR Finding: A review of student records indicates that re-evaluations are not always
conducted every three years as required.
Narrative Description of Corrective Action: The district will train special education professional
staff on the requirement to consistently conduct re-evaluations on time every three years as
required. This training will occur during building-based special education staff meetings in
September, 2010. The district will then monitor implementation throughout the year as
paperwork is submitted from the buildings to the Special Education Office for filing in the
student record. Additionally, the district will randomly select several records of students in
February, 2011 to more formally review in order to determine compliance.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Administrator of Special
Corrective Action Activity: September, 2010
Education
for training; February 2011 for random
selection of student records for review
Evidence of Completion of the Corrective Action: Meeting/training agendas and sign-in sheets;
Review of records indicating re-evaluations were conducted on time every three years.
Description of Internal Monitoring Procedures: Special Education Office clerical staff will
monitor all paperwork as it arrives for inclusion in the student files for compliance and will be
directed to alert administration if forms are missing or are incomplete. Additionally, district
administrators will randomly select student records in February for review. Logs will be kept to
document monitoring.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 12
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district’s internal monitoring procedures do not
specifically indicate how it will ensure that re-evaluations are conducted every three years as required.
5
Department Order of Corrective Action: Develop internal monitoring procedures to ensure
compliance with the requirements of this criterion.
Required Elements of Progress Report(s): By January 21, 2011, submit evidence of training for
special education staff on the requirement to consistently conduct re-evaluations every three years.
Include the dates of the training, the agenda, training materials used, and the signed attendance sheets
including staff role and building.
By January 21, 2011, submit the district’s internal monitoring procedures for ensuring that reevaluations are consistently conducted every three years as required.
By March 25, 2011, submit a report of the district’s internal review of records in which re-evaluations
were conducted since the training. Include the following:
1. The number of student records reviewed;
2. The number of student records in compliance;
3. For all records not in compliance with this criterion, determine the root cause(s) of the noncompliance; and
4. The district’s plan to remedy the non-compliance.
Please note that when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s), and their signature(s).
Progress Report Due Date(s): January 21, 2011 and March 25, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 13 Progress Reports and
Rating: Partially Implemented
Content
Department CPR Finding: A review of student records indicates that the district does not consistently
inform parents of the student’s progress towards reaching the goals set in the IEP at least as often as
parents are informed of the progress of non-disabled students.
Narrative Description of Corrective Action: The district will train special education professional
staff on the requirement to consistently inform parents of the student’s progress towards
reaching the goals set in the IEP at least as often as parents are informed of the progress of nondisabled students. This training will occur during building-based special education staff
meetings in September, 2010. The district will then monitor implementation throughout the year
as paperwork is submitted from the buildings to the Special Education Office for filing in the
student record. Additionally, the district will randomly select several records of students in
February, 2011 to more formally review in order to determine compliance.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Administrator of Special
Corrective Action Activity: September, 2010
Education
for training; February 2011 for random
selection of student records for review
Evidence of Completion of the Corrective Action: Meeting/training agendas and sign-in sheets;
Review of records indicating that staff are consistently writing progress reports and submitting
them to parents at the same frequency as parents of non-disabled students are informed of
progress.
6
Description of Internal Monitoring Procedures: Special Education Office clerical staff will
monitor all paperwork as it arrives for inclusion in the student files for compliance and will be
directed to alert administration if forms are missing or are incomplete. Additionally, district
administrators will randomly select student records in February for review. Logs will be kept to
document monitoring.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 13
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By January 21, 2011, submit evidence of staff training
on the requirement to consistently inform parents of the student’s progress towards reaching the goals
set in the IEP at least as often as parents are informed of the progress of non-disabled students. Include
the dates of the training, the agenda, training materials used, and the signed attendance sheets that
include staff role and building.
By March 25, 2011, submit a report of the district’s internal review of records in which progress
reports were completed after the training. Include the following information:
1. The number of student records reviewed;
2. The number of student records in compliance;
3. For all records not in compliance with this criterion, determine the root cause(s) of the noncompliance; and
4. The district’s plan to remedy the non-compliance.
Please note that when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s), and their signature(s).
Progress Report Due Date(s): January 21, 2011 and March 25, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: SE 24 Notice to parent regarding Rating: Partially Implemented
proposal or refusal to initiate or change the
identification, evaluation, or educational placement
of the child or the provision of FAPE
Department CPR Finding: A review of student records indicates that the Notice of Proposed School
District Action (N1) form is not consistently provided to parents with the following required elements:
o A description of the action proposed or refused by the agency;
o An explanation of why the agency proposed or refused to take the action;
o A description of any other options that the agency considered and the reasons why those options
were rejected;
o A description of each evaluation procedure, test, record, or report the agency used as a basis for
the proposed or refused action; and
A description of any other factors that were relevant to the agency’s proposal or refusal.
7
Narrative Description of Corrective Action: The district will train special education professional
staff on the requirement to consistently provide parents with a Notice of Proposed School District
Action (N1) containing all required elements. This training will occur during building-based
special education staff meetings in September, 2010. The district will then monitor
implementation throughout the year as paperwork is submitted from the buildings to the Special
Education Office for filing in the student record. Additionally, the district will randomly select
several records of students in February, 2011 to more formally review in order to determine
compliance.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Administrator of Special
Corrective Action Activity: September, 2010
Education
for training; February 2011 for random
selection of student records for review
Evidence of Completion of the Corrective Action: Meeting/training agendas and sign-in sheets;
Review of records indicating that staff are consistently providing parents with a Notice of
Proposed School District Action containing all required elements.
Description of Internal Monitoring Procedures: Special Education Office clerical staff will
monitor all paperwork as it arrives for inclusion in the student files for compliance and will be
directed to alert administration if forms are missing or are incomplete. Additionally, district
administrators will randomly select student records in February for review. Logs will be kept to
document monitoring.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 24
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By January 21, 2011, submit evidence of training for
special education staff on the content requirements to be included in the narrative description of the
school district proposal (N1). Include the dates of the training, the agenda, training materials used, and
the signed attendance sheets that include staff role and building.
By March 25, 2011, submit a report of the district’s internal review of random samples of N1 forms
completed after the training. Include the following information:
1. The number of student records reviewed and the buildings they are from;
2. The number of proposals found to be in compliance;
3. For all records not in compliance with this criterion, determine the root cause(s) of the noncompliance; and
4. The district’s plan to remedy the non-compliance.
Please note that when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names and
grade levels for the record review; b) Date of the review; c) Name of person(s) who conducted the
review, their role(s), and their signature(s).
Progress Report Due Date(s): January 21, 2011 and March 25, 2011
8
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Rating: Partially Implemented
Criterion & Topic: SE 41 Age span requirements
Department CPR Finding: Documentation and interviews indicate that the age span of the special
education students in the Life Skills classroom at the high school exceeds 48 months and the district
did not submit a written request to the Department for approval to serve a wider age range for the
2009-2010 school year.
Narrative Description of Corrective Action: The district no longer needs an age span waiver.
The age span of all students enrolled in the Life Skills classroom (as well as all other special
needs classrooms) is now less than 48 months.
Additionally, staff will be trained during department meetings in September regarding the age
span requirements. Training will include reviewing the need for the district to seek a waiver
approval should it be projected that the age span of students in a special needs class will exceed
48 months.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Administrator of Special
Corrective Action Activity: Completed
Education/Building Principal
Evidence of Completion of the Corrective Action: Current class roster; Meeting/training agendas
and sign in sheets.
Description of Internal Monitoring Procedures: Review of class rosters by Special Education
Office/Administration during periodically throughout the year, including August/September and
again in December/January.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: SE 41
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): On January 21, 2011, submit evidence of training for
special education staff on the age span requirements and procedures for requesting a waiver approval
from the Department if the age span exceeds 48 months. Include the dates of the training, the agenda,
training materials used, and the signed attendance sheets that include staff role and building. Also
submit the class roster(s) of the high school’s Life Skills class with the initials of the students and their
dates of birth.
Progress Report Due Date(s): January 21, 2011
9
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Silver Lake Regional School District
Corrective Action Plan Forms
Program Area: Civil Rights
Prepared by: Joy Blackwood, Assistant Superintendent
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: August 30, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 16 Notice to students 16 or
Rating: Partially Implemented
over leaving school without a high school diploma,
certificate of attainment, or certificate of completion
Department CPR Finding: Documentation and interviews indicate that the district does not send
annual written notice to former students who have not yet earned their competency determination and
who have not transferred to another school to inform them of the availability of publicly funded posthigh school academic support programs and to encourage them to participate in those programs.
Narrative Description of Corrective Action: Letters are mailed out annually to all students who
have not yet earned their competency determination. The students are invited to any and all
retests offered in the fall or spring. Students are also invited to our academic support programs
funded through 625 and/or 632 grants.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Assistant Superintendent/
Corrective Action Activity: 9/1/2010
Director of Guidance
Evidence of Completion of the Corrective Action: Copies of all letters are kept and cross
referenced to any student who has not earned a CD and have not transferred to another school.
Description of Internal Monitoring Procedures: Lists are maintained of all students who have not
earned a CD and not transferred to another school. These lists are used to send out invitations to
attend any retests of MCAS offered in the spring or fall. The students are also invited to attend
our academic support programs funded through the 625 and/or 632 grants.
10
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 16
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By January 21, 2011, submit a copy of the letter sent to
former students who have not yet earned their competency determination and who have not transferred
to another school. Also submit the list of students, by initials, to whom this letter was sent.
Progress Report Due Date(s): January 21, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 24 Curriculum review
Rating: Partially Implemented
Department CPR Finding: Staff interviews indicate that the district does not ensure that individual
teachers review all educational materials for simplistic and demeaning generalizations, lacking
intellectual merit, on the basis of race, color, sex, religion, national origin and sexual orientation and
provide balance and context for any such stereotypes depicted in such materials.
Narrative Description of Corrective Action: As part of the opening day agenda for the 2010-2011
school year all professional staff members were instructed to review all curriculum materials
used in the classroom throughout the year for any simplistic and demeaning generalizations,
lacking intellectual merit, on the basis of race, color, sex, religion, national origin and sexual
orientation and provide balance and context for any such stereotypes depicted in such materials.
All professional staff signed off on attending the presentation and it has also been added to the
faculty handbook which also has a sign off receipt. Materials will be monitored during teacher
observations and classroom walk-throughs by administrators.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Assistant Superintendent and
Corrective Action Activity: September 1,
Principals/Assistant Principals
2010 for training; January 2011 and ongoing
for monitoring
Evidence of Completion of the Corrective Action: Opening Day agendas and attendance sign off
sheets as well as faculty handbook read sign off sheets
Description of Internal Monitoring Procedures: Training on curriculum review will be part of
the opening day agendas each year going forward as well as a permanent part of the faculty
handbooks. Additionally, materials will be monitored during teacher observations and
classroom walk-throughs by administrators.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 24
Status of Corrective Action:
Approved
Partially Approved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
11
Disapproved
Required Elements of Progress Report(s): By January 21, 2011, submit evidence of training for
staff on curriculum review procedures. Include the dates of the training, the agenda, training materials
used (including procedures on curriculum review and any forms to be used), and the signed attendance
sheets that include staff role and building.
Progress Report Due Date(s): January 21, 2011
12
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Silver Lake Regional School District
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Joy Blackwood, Assistant Superintendent
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: August 30, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Rating: Partially Implemented
Structure
Department CPR Finding: Sheltered English immersion (SEI) is a program model for limited
English proficient (LEP) students composed of two parts—English as a second language (ESL) and
sheltered content instruction. ESL is explicit, direct instruction about the English language, delivered
to LEP students only and designed to promote the English language development of LEP students.
Sheltered content instruction is an approach for teaching content to LEP students in strategic ways
that make the subject matter concepts comprehensible while promoting the LEP students’ English
language development.
Although there is an ESL curriculum in place, there is no specific curriculum map provided or other
documentation to indicate that the district has aligned its’ ESL curriculum with the Massachusetts
English Language Proficiency Benchmarks and Outcomes (ELPBO).
The district does not provide ESL instruction in amounts that are in accordance with the
Commissioner’s Memorandum of June 2004. In addition, according to district documents, instruction
is provided by teachers who have not completed any of the four Categories of professional
development. While documentation submitted by the school district clearly indicates goals for training
1-3 teachers for the 2010-2011 school year, the Department is concerned that the proposed number of
teachers is not sufficient to cover the content and curriculum of sheltered content classrooms.
13
Narrative Description of Corrective Action: The ELPBO standards of Speaking, Listening,
Writing and Reading will be cross-referenced with the ESL curriculum. The ESL tutor will use
the content based ESL Curriculum map for each of our ELL students. The student profiles will
connect to student learning outcomes and will reflect “big picture” student goals. The student
learning outcomes from the scope and sequence tool include Listening, Reading, Speaking, and
Writing. There will be planned assessments/and student work products which will measure the
student attainment of learning goals. These will be included in our ELL student folders.
As a low incident district training will continue in each of the four categories for at least one
teacher in each grade level. So far for the 2010-2011 school year in Silver Lake there are 5
classroom teachers signed up for Category 1 training in October at the North River
Collaborative, there are 4 teachers signed up for Category II at the North River Collaborative in
November, there is 1 teacher signed up for the Category III training offered in district by our
QMT in September, and 2 teachers signed up for Category IV at the North River Collaborative
in January. This will provide at least one classroom teacher in each grade level with category
trainings.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Joy Blackwood, Assistant
Corrective Action Activity: June 2011
Superintendent
Evidence of Completion of the Corrective Action: Use of the content based ESL curriculum map
which will be included in the ELL student folders and additionally trained staff in the four
categories.
Description of Internal Monitoring Procedures: Students folders will be reviewed annually and
should include the content-based curriculum map. ELL students will be placed in a classroom
with a teacher who is in process of completing all four category trainings and has completed at
least one of the category trainings.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district’s proposed corrective action does not
specifically address the following findings:
 The lack of alignment of the district’s ESL curriculum with the ELPBO.
 ESL/ELD instruction is not being provided consistent with ESE recommendations.
 There is no monitoring procedure to ensure that students are placed appropriately with trained
staff.
There is no indication that any evidence of completion of the corrective action will be submitted to
ESE.
Department Order of Corrective Action:
Provide evidence that ESL/ELD instruction is being provided to all LEP students at all schools by a
certified ESL teacher. Specifically, provide the following:
 Teacher schedules indicating assignments.
 Names of teachers delivering ESL/ELD.
 A list of all LEP students in the district, their MEPA proficiency levels, the numbers of hours
of ESL/ELD instruction that they receive, and the name of the ESL/ELD teacher.
 Five sample schedules from each school in the district supporting the hours of ESL/ELD
instruction that are evidenced on the aforementioned list.
To the extent the documentation above does not demonstrate that LEP students receive sufficient hours
of ESL/ELD instruction, provide a detailed plan that ensures that the district addresses this and is
14
providing sufficient ESL/ELD to all LEP students before September 1, 2011.
In order to monitor levels of ESL/ELD instruction, assign an individual (either one individual districtwide or one individual at each school) to review the schedules of all LEP students in the district on a
quarterly basis for the following:
 Sufficient levels of ESL/ELD instruction, consistent with Department guidance;
 Delivery of all ESL/ELD by appropriately licensed staff; and
 Placement in classrooms of teachers who have received training in sheltering content, and
levels of training of each teacher.
Provide the name(s) of the individual(s) and the means by which s/he or they will monitor the delivery
of ESL/ELD and sheltered content to all LEP students.
Provide a timeframe for developing an ESL curriculum fully aligned with the Massachusetts ELPBO.
This curriculum should be developed by a certified ESL teacher/s, not only by an ESL tutor.
Provide evidence of SEI professional development training for the 2010-2011 school year, including
the following:
 Specific training dates.
 Signed attendance sheets.
Provide the above by January 21, 2011.
Required Elements of Progress Report(s):
Provide status updates on the following by January 21, 2011:
1) Progress toward aligning the K-12 ESL curriculum with the ELPBO.
2) Evidence of SEI professional development training for the 2010-2011 school year, including the
following:
 Specific training dates.
 Signed attendance sheets.
Also provide the following by January 21, 2011:
1) Copies of the LEP students’ schedules, including ESL. Indicate, as to each student, the student’s
grade level, and identified level of proficiency.
2) A list of the general/special education classroom teachers with whom LEP students have been
placed, including the initials of LEP students placed with them.
3) Evidence of the first quarterly monitoring of student schedules, as ordered above.
By March 25, 2011, provide the following:
1) The K-12 ESL curriculum completely aligned with the ELPBO.
2) Evidence of SEI professional development training for the 2010-2011 school year, including the
following:
 Specific training dates.
 Signed attendance sheets.
3) Evidence of the most recent quarterly monitoring of student schedules, as ordered above. Provide a
description of actions taken to remedy any non-compliance.
Progress Report Due Date(s): January 21, 2011 and March 25, 2011
15
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11 Equal Access to Academic Rating: Partially Implemented
Programs and Services
Department CPR Finding: A review of student records and documentation indicate that not all
academic courses offer English language support to LEP students. As not all teachers have been
trained in sheltered English immersion, the district does not ensure that ELE students are taught to the
same academic standards and curriculum as all students, and are provided with the same opportunities
to master such standards.
Narrative Description of Corrective Action: As a low incident district training will continue in
each of the four categories for at least one teacher in each grade level. So far for the 2010-2011
school year in Silver Lake there are 5 classroom teachers signed up for Category 1 training in
October at the North River Collaborative, there are 4 teachers signed up for Category II at the
North River Collaborative in November, there is 1 teacher signed up for the Category III
training offered in district by our QMT in September, and 2 teachers signed up for Category IV
at the North River Collaborative in January. This will provide at least one classroom teacher in
each grade level with category trainings.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Joy Blackwood, Assistant
Corrective Action Activity: June 2011
Superintendent
Evidence of Completion of the Corrective Action: A teacher in each grade level will attend
Category trainings
Description of Internal Monitoring Procedures: Teachers will submit certificates upon
completion of the category trainings. These will be maintained in their personnel file.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: See ELE 5
Department Order of Corrective Action: See ELE 5
Required Elements of Progress Report(s): See ELE 5
Progress Report Due Date(s): January 21, 2011 and March 25, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 14 Licensure Requirements
Rating: Partially Implemented
Department CPR Finding: It is evident through the documentation that the district is not clear on the
requirements of a district-wide Literacy and Fluency Policy.
Narrative Description of Corrective Action: A Literacy and Fluency policy has been adopted and
is being sent to the Office of Language Acquisition and Achievement by the superintendent.
16
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Joy Blackwood, Assistant
Corrective Action Activity: 10/1/2010
Superintendent
Evidence of Completion of the Corrective Action: Submission of the Literacy and Fluency policy
to the Office of Language Acquisition and achievement
Description of Internal Monitoring Procedures: A signed copy of the policy will be mailed each
school year after careful review of any new hires.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 14
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The literacy and fluency policy has not been received
yet.
Department Order of Corrective Action: Submit literacy and fluency policy as soon as possible.
Required Elements of Progress Report(s):
Provide status updates on the following by January 21, 2011:
1) Submission of Literacy and Fluency Policy.
Progress Report Due Date(s): January 21, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional Development Rating: Partially Implemented
Requirements
Department CPR Finding: According to district documents, LEP students are receiving content
instruction by teachers who have not completed any of the four Categories of professional
development. While documentation submitted by the school district clearly indicates goals for training
1-3 teachers for the 2010-2011 school year, the Department is concerned that the proposed number of
teachers is not sufficient to cover the content and curriculum of sheltered content classrooms.
Narrative Description of Corrective Action: As a low incident district training will continue in
each of the four categories for at least one teacher in each grade level. So far for the 2010-2011
school year in Silver Lake there are 5 classroom teachers signed up for Category 1 training in
October at the North River Collaborative, there are 4 teachers signed up for Category II at the
North River Collaborative in November, there is 1 teacher signed up for the Category III
training offered in district by our QMT in September, and 2 teachers signed up for Category IV
at the North River Collaborative in January. This will provide at least one classroom teacher in
each grade level with category trainings.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Joy Blackwood, Assistant
Corrective Action Activity: June 2011
Superintendent
Evidence of Completion of the Corrective Action: A teacher in each grade level will attend
Category trainings
Description of Internal Monitoring Procedures: Teachers will submit certificates upon
completion of the category trainings. These will be maintained in their personnel file.
17
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15
Status of Corrective Action:
Approved
Partially Approved
Basis for Partial Approval or Disapproval: See ELE 5
Department Order of Corrective Action: See ELE 5
Required Elements of Progress Report(s): See ELE 5
Progress Report Due Date(s): January 21, 2011 and March 25, 2011
18
Disapproved
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Silver Lake Regional
Corrective Action Plan Forms
Program Area: Career/Vocational Technical Education
Prepared by: Elliott J. Glass
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: August 30, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 6
Rating: Partially Implemented
Department CPR Finding: The admissions policy approved by the Department needs to be updated in
order to align with current district admissions procedures. District staff were scheduled to meet with
the Office for Career/Vocational Technical Education Admissions Coordinator in late March to review
planned updates to the admissions policy.
Narrative Description of Corrective Action:
District staff met with Lisa Sandler and Maura Russell from the DESE on 3/23/2010. The current
admissions policy and district forms were reviewed and suggestions for changes were documented. A
district committee this fall will work with the suggestions to rewrite the admissions policy and update
the necessary forms and rubrics. The proposed changes will be submitted both to the DESE and
District School Committee for approval.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Career & Technical
Corrective Action Activity: January 2011
Education
Evidence of Completion of the Corrective Action:
Evidence will include the workgroup’s final product (admission policy), as well as minutes from
meetings of committee used to develop product.
19
Description of Internal Monitoring Procedures:
The new admissions policy development will be monitored by the Director of Career and Technical
Education. A monthly meeting will be scheduled to construct language and forms, with group review
of revised changes and rubrics. Progress will be communicated monthly to the Principal and
Superintendent of schools through regularly scheduled administration meetings.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 6
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not applicable.
Department Order of Corrective Action: Not applicable.
Required Elements of Progress Report(s): By January 21, 2011, the district will submit its revised
admission policy.
Progress Report 1 Due Date: January 21, 2011
Progress Report 2 Due Date: (if required) March 25, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 9
Rating: Partially Implemented
Department CPR Finding: Membership on the General and Program Advisory Committees is not
race/linguistic or disability inclusive, and there is no plan (formal recruitment process) to make them
inclusive. The Metal Fabrication and Joining Technologies and Carpentry Program Advisory
Committees are not gender inclusive and there is no formal recruitment process to make them
inclusive. In addition, the following Program Advisory Committees lack required membership:
Carpentry (college); Culinary Arts (college, organized labor); Horticulture (organized labor); Metal
Fabrication and Joining Technologies (college). Note that school districts may meet the organized
labor representation on their school’s Program Advisory Committees by including organized labor
representation on the General Advisory Committee in lieu of each Program Advisory Committee.
Narrative Description of Corrective Action:
The district will develop an Advisory Recruitment Plan to work towards more inclusive Program
Advisory Committee’s. The plan will address outreach goals, target audience for each Ch. 74 program
working towards membership goals, planned events, and an overview of the efforts to be implemented.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Career & Technical
Corrective Action Activity: March 2011
Education
Evidence of Completion of the Corrective Action:
Evidence will include the final product (advisory recruitment plan), as well as monthly meeting
minutes used to develop the plan.
20
Description of Internal Monitoring Procedures:
Monitoring will be the responsibility of the Director of Career and Technical Education. A review of
previous membership years and records will be conducted to determine specific needs for each
program, as well as general trends in the district. Monthly meetings will be scheduled and
representation from the general advisory committee will be included in plan development. The
Director of Career and Technical Education will utilize the state Vocational Director Group for
assistance from schools who have achieved success with such recruitment plans. Progress on the
development of the recruitment plan will be communicated to school administrators at a weekly
scheduled administrator meeting.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 9
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not applicable.
Department Order of Corrective Action: Not applicable.
Required Elements of Progress Report(s): By January 21, 2011, the district will report on progress
towards the development of a recruitment plan and provide minutes from meetings held to date to
develop the plan.
By March 25, 2011, the district will provide the completed recruitment plan and minutes from the
working committee.
Progress Report 1 Due Date: January 21, 2011
Progress Report 2 Due Date: March 25, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 10
Rating: Partially Implemented
Department CPR Finding: While career plans are developed with students, they are not developed
with the involvement of parents/guardians.
Narrative Description of Corrective Action:
A letter will be generated by the guidance department that will be mailed to parents, explaining the
student career plan, and inviting them to attend a meeting with their guidance counselor and student.
Reviewing each student’s career plan and goals, as well as planning course selection for the following
year will take place annually through an individual meeting.
Title/Role of Person(s) Responsible for
Implementation: Director of Guidance
Expected Date of Completion for Each
Corrective Action Activity: April 2011
Evidence of Completion of the Corrective Action:
Evidence of completion will include the parent letter that will be mailed home, as well as the parent
meeting schedule maintained in the guidance office.
21
Description of Internal Monitoring Procedures:
The Director of Guidance will develop a letter to parents, approved by the Principal. The Director of
Guidance will develop a time frame for the mailing and scheduling of appointments and provide the
guidance staff with deadlines for implementation. The Director of Guidance through weekly staff
meetings will monitor the scheduling of parent meetings through the guidance office for the purpose of
career planning.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 10
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not applicable.
Department Order of Corrective Action: Not applicable.
Required Elements of Progress Report(s): By January 21, 2011, the district will provide
documentation of the letter sent to parents describing the career planning process, including the intent
to have individual meetings with guidance counselors, students and their parents.
Progress Report 1 Due Date: January 21, 2011
Progress Report 2 Due Date: (if required) March 25, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 17
Rating: Partially Implemented
Department CPR Finding: Some articulation agreements are unsigned and others are not updated
annually. The district does not have any articulations with registered apprenticeship programs.
Narrative Description of Corrective Action:
The District will review and revamp its process for updating articulation agreements. Communication
between technical teachers and the guidance staff will be formalized to expedite the sharing and
collecting of course syllabus, updated curriculum, and other required documents sent to colleges to
update articulation agreements. A spreadsheet will be developed to organize articulation agreements,
with deadlines for submission, and college representative contacts.
The district will utilize advisory committee members in both the Carpentry (New England Carpenters
Union) and Metal Fabrication and Welding (Local 17) programs that are active with apprenticeship
programs to formalize articulation agreements.
Title/Role of Person(s) Responsible for
Implementation: Director of Guidance & Director
of Career and Technical Education
22
Expected Date of Completion for Each
Corrective Action Activity: May 2011
Evidence of Completion of the Corrective Action:
Evidence will include an updated spreadsheet organizing the District’s articulation agreements and
submission deadlines. Evidence will include signed and updated articulation agreements to include a
registered apprenticeship program.
Description of Internal Monitoring Procedures:
In October 2010, the Director of Guidance and Director of Career and Technical Education will meet
and review the status of current articulation agreements. Guidance staff will be delegated the primary
responsibility of collecting local curriculum and necessary documents and communicating with
colleges. The guidance staff will submit a monthly report to the Director of Career and Technical
Education.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 17
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not applicable.
Department Order of Corrective Action: Not applicable.
Required Elements of Progress Report(s): By January 21, 2011, the district will submit the
updated spreadsheet organizing the district’s articulation agreements including dates of renewal.
By March 25, 2011, the district will submit evidence of progress towards establishing articulation
agreements with registered apprenticeship programs.
Progress Report 1 Due Date: January 21, 2011
Progress Report 2 Due Date: March 25, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 20
Rating: Partially Implemented
Department CPR Finding: There are no written guidelines for off-campus construction and
maintenance projects to assure that only those students who have demonstrated those academic,
technical and employability competencies associated with at least one and one half years of full time
study in the project area (Carpentry and Horticulture) are allowed to participate in such projects.
Narrative Description of Corrective Action:
Written guidelines will be developed based on MGL CH. 74 603 CMR 4.06 Unpaid Off-Campus
Construction and Maintenance Projects. The new district guidelines will meet the one and one half
years of full time study requirement. The projects accepted during the 2010 – 2011 school year will
meet the new policy for carpentry and horticulture program students. The policy will be put in writing
for the CTE Department and communicated to the school committee. Course syllabus will reflect the
changes.
23
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Career and
Corrective Action Activity: November 2010
Technical Education
Evidence of Completion of the Corrective Action:
Evidence will include the new written guidelines communicated to district staff in a formal
memorandum. Course syllabus for carpentry and horticulture will also reflect the change.
Description of Internal Monitoring Procedures:
The written guidelines will be developed and monitored by the Director of Career and Technical
Education as the director approves and signs off on all projects off campus.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 20
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not applicable.
Department Order of Corrective Action: Not applicable.
Required Elements of Progress Report(s): By January 21, 2011, the district will submit the
memorandum to staff describing the new guidelines.
Progress Report 1 Due Date: January 21, 2011
Progress Report 2 Due Date: (if required) March 25, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 27
Rating: Partially Implemented
Department CPR Finding: A supervisor does not hold a Vocational Technical Supervisor/Director
license and the district does not have a waiver from the Department
Narrative Description of Corrective Action:
The current supervisor has received a Vocational Principal/Assistant Principal 9 – 14 License. The
district superintendent has written a letter to the Commissioner of Education requesting a waiver on the
Vocational Technical Supervisor/Director license.
Title/Role of Person(s) Responsible for
Implementation: Superintendent of Schools
Expected Date of Completion for Each
Corrective Action Activity: June 2011
Evidence of Completion of the Corrective Action:
Evidence will be in the form of a letter approving the current arrangement from the DESE.
24
Description of Internal Monitoring Procedures:
The Superintendent of Schools is in communication with the State Vocational Director and
Commissioner of Education.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 27
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not applicable.
Department Order of Corrective Action: Not applicable.
Required Elements of Progress Report(s): By January 21, 2011, the district will report on progress
made.
Progress Report 1 Due Date: January 21, 2011
Progress Report 2 Due Date: (if required) March 25, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 31
Rating: Partially Implemented
Department CPR Finding: A safety expert from the Massachusetts Department of Labor - Division of
Occupational Safety (DOS) inspected the career/vocational technical program facilities and shop
equipment. This inspection was part of the Coordinated Program Review conducted by the Department
of Elementary and Secondary Education. The Office for Career/Vocational Technical Education will
send the Safety Survey Report on the inspection to Superintendent Tuffy.
Narrative Description of Corrective Action:
Corrective action began immediately following receipt of the first safety response from the DOS. The
district safety officer, as well as the three other OSHA certified instructors on the district staff,
following each response from the DESE to continue development and implementation of correcting
action items.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Career and
Corrective Action Activity: April 2011
Technical Education
Evidence of Completion of the Corrective Action:
Evidence will be in the approval of each item within the safety survey report response template,
exchanged with Dave Edmonds of the DESE every thirty days.
25
Description of Internal Monitoring Procedures:
Bi-Monthly safety meetings in the CTE Department, led by the Director of Career and Technical
Education will insure internal monitoring of all action items from within the report. Follow-up of
action taken to correct action items in report is the responsibility of the Director of Career and
Technical Education, assisted by the schools’ safety officer (OSHA Certified Instructor).
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 31
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not applicable.
Department Order of Corrective Action: Not applicable.
Required Elements of Progress Report(s): By January 21, 2011, the district will report on progress
towards completing safety action items.
By March 25, 2011, the district will report on the completion of any remaining safety action items.
Progress Report 1 Due Date: January 21, 2011
Progress Report 2 Due Date: March 25, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 32
Rating: Partially Implemented
Department CPR Finding: See CVTE 31.
Narrative Description of Corrective Action:
Corrective action began immediately following receipt of the first safety response from the DOS. The
district safety officer, as well as the three other OSHA certified instructors on the district staff,
following each response from the DESE to continue development and implementation of correcting
action items.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Career and
Corrective Action Activity: April 2011
Technical Education
Evidence of Completion of the Corrective Action:
Evidence will be in the approval of each item within the safety survey report response template,
exchanged with Dave Edmonds of the DESE every thirty days.
26
Description of Internal Monitoring Procedures:
Bi-Monthly safety meetings in the CTE Department, led by the Director of Career and Technical
Education will insure internal monitoring of all action items from within the report. Follow-up of
action taken to correct action items in report is the responsibility of the Director of Career and
Technical Education, assisted by the schools’ safety officer (OSHA Certified Instructor).
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 32
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): See CVTE 31
Progress Report Due Date(s): See CVTE 31
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 33
Rating: Partially Implemented
Department CPR Finding: Reviewers found that the district’s performance was as follows: For the
Class of 2007 (the most recent data available at the time of report writing), the district did not meet the
required 70% performance level for positive placement under Chapter 74 in the following Chapter 74approved vocational technical education programs: Culinary Arts (50%).
For Perkins Performance Year Two (2008-2009), the district did not meet at least 90% of the
performance level for the populations with 16 or more students for the following core indictors:
6S1 – CVTE Nontraditional Participation Core Indicator (required = 9.0%):
Students with disabilities – actual = 7.55%
Economically Disadvantaged – actual = 5.26%
Tech Prep – actual = 6.73%
27
Narrative Description of Corrective Action:
A committee consisting of the Director of Career and Technical Education, guidance staff, culinary
staff, and an advisory representative, will meet to discuss raising the positive placement percentage in
Culinary Arts and develop an Improvement Plan.
Corrective action in regards to the CVTE Nontraditional participation core indicator will include
utilization of department professional development time for nontraditional support items. The district
nontraditional support team will review nontraditional inclusiveness in promotional materials and
presentations. A new recruitment video was completed last year to highlight nontraditional student
career choices and the new group of 9th grade exploratory students entering for fall 2010 admissions,
has a higher percentage of potential nontraditional gender students given the 5 program choices at
Silver Lake. Action steps will be developed for each special populations group that did not meet the
required 9%. New involvement with SEEL will also be encouraged of nontraditional leaders when
scheduling permits.
The guidance staff will meet with students in the mentioned special population groups at the beginning
in the first month of this school year to outline available services to them to include: counseling
services, on-line networking and research opportunities through the career center, and support group
meeting times both during and after school. The district will utilize technology software such as
Career Cruising and Navience to give this population of students the chance to explore and match
individually their interests and skills with career paths. The guidance staff will develop career plans
with each student to be reviewed annually. The district will remain active with its Tech Prep
consortium through Masassoit Community College and communicate programs to our students
specifically targeting nontraditional students by gender. The district will offer a balance of field trips
to local apprenticeship programs, employers, and post secondary education opportunities each year.
For this population of students, the district will seek out presenters who are nontraditional for their
gender in their career. The Nontraditional by Gender Support Group will meet with successful
men/women who are nontraditional professionals in their field of employment. Support through the
school PTO is in place to assist students who are economically disadvantaged. Counseling support for
this population is proactive with students meeting quarterly with a guidance counselor and assigned
school mentor.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Career and
Corrective Action Activity: June 2011
Technical Education
Evidence of Completion of the Corrective Action:
Evidence will include the product (improvement plan), supporting the goal of raising graduate followup results over the next two years that demonstrate a higher percentage of positive placement for
Culinary Arts students.
Evidence in the area of the Nontraditional participation numbers will ultimately be in raising the
percentages currently below 9% over the next two years. Additional evidence will be in the form of
meeting minutes from CTE Department professional development, as well as the nontraditional support
team.
28
Description of Internal Monitoring Procedures:
Internal monitoring will be the responsibility of the Director of Career and Technical Education and
will include goal setting for the staff members included in this corrective action plan. Department
meeting time, as well as professional development time will be dedicated to improving supports for
nontraditional students.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 33
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not applicable.
Department Order of Corrective Action: Not applicable.
Required Elements of Progress Report(s): By January 21, 2011, the district will submit the plan to
increase positive placement for students in the Culinary Arts program. The district will also provide
evidence of activities to support students entering and remaining in programs nontraditional for their
gender, e.g. field trips, support groups, mentoring, and professional development for staff.
Progress Report 1 Due Date: January 21, 2011
Progress Report 2 Due Date: (if required) March 25, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 34
Rating: Partially Implemented
Department CPR Finding: The district did not develop an improvement plan to address the Chapter
74 positive placement rate in Culinary Arts.
Narrative Description of Corrective Action:
A committee consisting of the Director of Career and Technical Education, guidance staff, culinary
staff, and an advisory representative, will meet to discuss raising the positive placement percentage in
Culinary Arts and develop an Improvement Plan. The group will look at student services, co-op
opportunities, and program advisory committee recommendations, as well as reviewing the culinary
arts program in general.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Career & Technical
Corrective Action Activity: May 2011
Education
Evidence of Completion of the Corrective Action:
Evidence of the corrective action will include a written document (improvement plan). In addition any
meeting minutes would be documented as well as advisory committee meeting notes.
29
Description of Internal Monitoring Procedures:
Monitoring will be the responsibility of the Director of Career and Technical Education. An October
meeting date with the program advisory committee has been set. Thereafter, monthly meetings will be
scheduled to maintain progress on the development of the improvement plan.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 34
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not applicable.
Department Order of Corrective Action: Not applicable.
Required Elements of Progress Report(s): By January 21, 2011, the district will submit the plan to
increase positive placement for students in the Culinary Arts program. The district will also provide
minutes of the program advisory committee.
Progress Report 1 Due Date: January 21, 2011
Progress Report 2 Due Date: (if required) March 25, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 36
Rating: Partially Implemented
Department CPR Finding: Telephone logs kept as back-up documentation for the Career/Vocational
Technical Education Graduate Follow-up Survey lack sufficient detail.
Narrative Description of Corrective Action:
Training will be scheduled with the staff member in October, who will be responsible for phone calls to
graduates for the follow-up survey. A form will be developed by the Director of Career and Technical
Education to log responses in necessary detail. The form will be modeled after the sample provided in
the DESE Advisory Committee Guide.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Career and
Corrective Action Activity: November 2010
Technical Education
Evidence of Completion of the Corrective Action:
Evidence will be in the resulting log document, which will contain the necessary level of detail.
Description of Internal Monitoring Procedures:
The Director of Career and Technical Education will conduct the training and ask for all phone calls to
be made from the CTE Office. The Director will directly check the log each day phone calls are being
made for accuracy and detail.
30
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 36
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not applicable.
Department Order of Corrective Action: Not applicable.
Required Elements of Progress Report(s): By January 21, 2011, the district will provide
documentation of the new follow-up survey log.
By March 25, 2011, the district will provide samples of completed logs with student names redacted.
Progress Report 1 Due Date: January 21, 2011
Progress Report 2 Due Date: March 25, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 37
Rating: Partially Implemented
Department CPR Finding: Expenditures for supplies in the Fiscal Year 2009 Perkins Allocation
Grant exceed the approved budget by more than ten percent. A summary of the actual expenditures by
line item for the grant does not match the line item breakdown submitted by the district on the Final
Financial Report.
Narrative Description of Corrective Action:
The Director of Career and Technical Education will work with the Business Manager to devise a more
formal process for tracking Perkins allocations and expenditures. The Business Manager’s Office will
provide the CTE Office monthly with an expenditure report. The newly organized process will
document and formalize both actual and encumbered expenses.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Career and
Corrective Action Activity: January 2011
Technical Education & Business Manager
Evidence of Completion of the Corrective Action:
Evidence will include the monthly expenditure reports generated in the business office. Evidence will
also include a balanced budget that does not have any budget lines exceeding more than 10% of the
budged allotment.
Description of Internal Monitoring Procedures:
The CTE Office staff will maintain financial spreadsheets and perform monthly check and balances
with the actual Perkins grant allocations and budget. This process will be overseen by the CTE
Director. The Superintendent will review the budgeted grant expenditures with the business manager
monthly.
31
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 37
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not applicable.
Department Order of Corrective Action: Not applicable.
Required Elements of Progress Report(s): By January 21, 2011, the district will provide
documentation of the monthly expenditure reports generated by the district business office and the
spreadsheets used by the CTE office.
Progress Report 1 Due Date: January 21, 2011
Progress Report 2 Due Date: (if required) March 25, 2011
32