MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Shawsheen Valley Regional Vocational
Technical
CPR Onsite Year: 2009-2010
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 01/26/2010.
Mandatory One-Year Compliance Date: 01/25/2011
Summary of Required Corrective Action Plans in this Report
Criterion
SE 20
Criterion Title
Least restrictive program selected
CPR Rating
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 20 Least restrictive program selected
Partially Implemented
Department CPR Findings:
The review of student records revealed that the
non-participation statements are generic; the statements do not adequately
describe why removal is considered critical to the student's program.
Description of Corrective Action:
The district uses approved non-participation statements that come with the student from
his or her feeder school. The statements are then reassessed by the district during the
time of the student's reevaluation. The district will divise a plan to review nonparticipation statements prior to the student's reevaluation.
Anticipated Results:
The district will follow special education compliance regulations.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Support Services, Nancy Simm
Completion:
05/01/2010
Evidence of Completion of the Corrective Action:
TBD
Description of Internal Monitoring Procedures:
Under the direction of Director of Support Services, Nancy Simm
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 20 Least restrictive program selected
Approved
Status Date: 02/16/2010
Basis for Partial Approval or Disapproval:
The district should ensure that the last written IEP accepted by the parent must be
implemented in a comparable setting until a new IEP is developed and accepted. The
district should not wait until the next re-evaluation of the student to change the IEP,
since IEPs should be reviewed, at a minimum, annually and before the anniversary date of
the last IEP.
Department Order of Corrective Action:
The district should develop procedures to ensure that the IEP Team revises the nonparticipation statements as part of the annual review of the IEP.
Required Elements of Progress Report(s):
The district will notify all IEP Team chairpersons of the requirement to review the
nonpaticipation statements of the IEP at the student's annual review or (if applicable) the
student's re-evaluation IEP Team meeting. A copy of the memo or evidence of the
training will be provided to the Department for verification. This progress report is due
May 17, 2010.
The district will conduct a sample record review of 5 records post-training to confirm that
the IEP Team re-assessed the non-participation statements during the student's annual
review or re-evaluation IEP Team meeting. The district will indicate the results of its
review, includng the person name and title who conducted the review, the compliance
results, and any additional corrective action taken if continued non compliance was
identified this progress report review is due September 30, 2010.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Shawsheen Valley Regional Vocational Technical CPR Corrective Action Plan
2
Progress Report Due Date(s):
05/17/2010
09/30/2010
10/15/2010
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Shawsheen Valley Regional Vocational Technical CPR Corrective Action Plan
3
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Shawsheen Regional Vocational School
Corrective Action Plan Forms
Program Area: Civil Rights
Prepared by: Shawsheen Regional Vocational School/Carissa Karakaedos
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: 01/25/2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 3
Rating: Partially Implemented
Department CPR Finding: The Program of Studies and interviews with guidance personnel indicated
that the district offers its Spanish I & II classes after school hours from 4:00 to 6:00 pm without
provision for a late bus. The review team determined that these elements may restrict access to these
courses for homeless students who rely on district provided transportation to commute to school on a
daily basis.
The student handbook, Section 5-14, on page 44 states the following: “Contact lenses, crutches,
sneakers or sandals, jewelry and un-netted long hair are not permitted in the preceding shops [the
district lists 11 shops], as well the following shops: bakery, culinary arts, cosmetology, graphic arts
and health.” Interviews further revealed that it is the shop teacher that ultimately determines whether a
student on crutches may be allowed in the shop; thereby
Narrative Description of Corrective Action: District will offer transportation for co-curricular
activities beyond the school day to students identified as homeless.
District will amend handbook to read: Safety protocols vary with individual technical program
requirements. Students must comply with safety requirements per each technical program and
accommodations will be made on individual need.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Shawsheen Valley Regional Vocational Technical CPR Corrective Action Plan
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Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Academic Director, Dr. Robert
Corrective Action Activity: May 2010
Kanellas, Principal/Asst Superintendent, Dr. Robert
Cunningham, Student Council and School
Committee
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 3
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district’s response lacked specificity in its plan to
address the transportation issue.
Department Order of Corrective Action: The district must develop a written process which details
how it offers transportation for co-curricular activities; including how this information will be
distributed to staff, parents, and students.
Required Elements of Progress Report(s): The district will provide the specific details and
transportation arrangements made to provide after hours transportation, and provide its methods of
distributing its written process to staff, parents and students. A copy of the document provided to staff,
parents and students will be provided to the Department.
Progress Report Due Date(s): 05/17/2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 6
Rating: Partially Implemented
Department CPR Finding: The district does have an appropriate written policy that contains a full
array of services available to pregnant teens; however guidance staff members were not aware of the
school’s written policy regarding pregnant students.
Narrative Description of Corrective Action: MASC link removed from Shawsheen website. Change
already implemented as of February 1, 2010.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Principal/Assistant
Corrective Action Activity: Completed
Superintendent, Dr. Robert Cunningham, Director
of Community Services, Carissa Karakaedos
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Shawsheen Valley Regional Vocational Technical CPR Corrective Action Plan
5
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 6
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district’s response only addressed one issue
presented in the finding. Although it did address the inappropriate policy, it did not address the training
of staff regarding the correct policy.
Department Order of Corrective Action: The district will conduct training for all staff concerning its
teen pregnancy policy and student access to the curriculum.
Required Elements of Progress Report(s): A copy of the agenda that includes the topic, date, time,
and name of the presenter.
Progress Report Due Date(s): 09/30/2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 7
Rating: Partially Implemented
Department CPR Finding: The district does not have any articulated procedures to translate
important information should the need arise.
Narrative Description of Corrective Action:
District will provide translation as needed and
notice to be sent annually to middle schools.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Guidance, Christine
Corrective Action Activity: May 2010
Shaw, and Director of Community Services, Carissa
Karakaedos
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 7
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district did not provide sufficient detail regarding its
proposed policy to provide translation services as needed.
Department Order of Corrective Action: The district will develop procedures that describe how it
will identify persons needing translation services as well as a list of resources that offer translation
services and for which languages. Once this procedure has been developed, training of targeted staff
must be conducted regarding its implementation.
Required Elements of Progress Report(s): Copy of the new procedure, the list of translation
resources, and a copy of the training agenda that includes the topic, date, time, and name of the
presenter.
Progress Report Due Date(s): 05/17/2010
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Shawsheen Valley Regional Vocational Technical CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 7B
Rating: Partially Implemented
Department CPR Finding: Although physical education is required for grades 9-11 it is elective for
grade 12.
Narrative Description of Corrective Action: A policy recommendation will be made through Dr.
Robert Cunningham, Principal/Assistant Superintendent, to the School Committee for a grade 12
physical education program to be implemented.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Academic Director, Dr. Robert
Corrective Action Activity: May 2010
Kanellas, and Principal/Assistant Superintendent,
Dr. Robert Cunningham
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 7B
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): 05/17/2010 copies of the schools proposal to the school
committee and all subsequent correspondence relating to the proposal 09/30/2010
documentation including course catalog that demonstrate that physical education is a
requirement for seniors.
Progress Report Due Date(s): 05/17/2010 & 09/30/2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 10A
Rating: Partially Implemented
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Shawsheen Valley Regional Vocational Technical CPR Corrective Action Plan
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Department CPR Finding: Section 5-19 of the student handbook “Discipline (Chapter 766”) does
not provide procedures assuring due process in disciplinary proceedings and appropriate procedures
for the discipline of students with special needs and students with Section 504 Accommodation Plans.
Furthermore, “Chapter 766 regulations” are obsolete, and the reference to Chapter 766 should be
removed.
The language contained in section 6-5 "Equal Educational Opportunity/rights of the disabled” the
fourth paragraph: does not include ‘disability’ as a category.
Narrative Description of Corrective Action: District to amend handbook to remove Chapter 766
language.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Principal/Assistant
Corrective Action Activity: May 2010
Superintendent, Dr. Robert Cunningham, Student
Council and School Committee
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 10A
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): Copy of the revised section of the hand book that
incorporates the change.
Progress Report Due Date(s): 09/30/2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 12A
Rating: Partially Implemented
Department CPR Finding: The review of documentation revealed that the district does not include a
statement of nondiscrimination for employment/recruiting information and scholarship applications
and notices
Narrative Description of Corrective Action: District will add non-discrimination clause and EEO to
scholarship notices. District will add EEO to employment application and recruitment materials.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Guidance, Christine
Corrective Action Activity:
Shaw, Academic Director, Dr. Robert Kanellas, and Completed/Attachment
Business Manager, Melanie Hagman
Evidence of Completion of the Corrective Action:
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Shawsheen Valley Regional Vocational Technical CPR Corrective Action Plan
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Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 12A
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): the district will have to resubmit copies of the revised
documents as part of the 05/17/2010 submission.
Progress Report Due Date(s): 05/17/2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 13
Rating: Partially Implemented
Department CPR Finding: Although the district has a low incidence linguistic population, the review
of documentation and staff interviews indicated that there is no process to address counseling for
students who are limited English proficient.
Narrative Description of Corrective Action:
District will provide counseling services
accompanied with documentation of the services for LEP students.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Guidance, Christine
Corrective Action Activity: May 2010
Shaw
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 13
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district did not provide any specifics as to how it
plans to implement this action.
Department Order of Corrective Action: The district will develop procedures that describe how it
will identify students needing translation services for counseling as well as a list of resources that will
identify persons/organizations that offer translation services and for which languages. Once this
procedure has been developed training of guidance/counseling staff must be conducted regarding its
implementation.
Required Elements of Progress Report(s): Copy of the new procedure, list of translation
resources, and a copy of the agenda that includes the topic, date, time, and name of the presenter.
Progress Report Due Date(s): 05/17/2010
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Shawsheen Valley Regional Vocational Technical CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 16
Rating: Partially Implemented
Department CPR Finding: The lack of documentation and staff interviews indicated that the district
does not send out annual notices regarding the availability of support programs to students who have
left school without earning their competency determination that inform them of the availability of
publicly funded post-high school academic support programs and encourage them to participate in
those programs.
Narrative Description of Corrective Action: District to create notice to be sent annually to students
who leave prior to earning competency determination.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Marie Smith, MCAS
Corrective Action Activity: May 2010
Coordinator, and Dr. Robert Cunningham,
Principal/Assistant Superintendent
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 16
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): The name of the responsible person, copy of the letter
sent, the number sent out, and the date sent out
Progress Report Due Date(s): 05/17/2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 18A
Rating: Partially Implemented
Department CPR Finding: The staff employment application queries whether an individual has
physical limitation that could affect work performance. This question has the potential to discriminate
against persons with disabilities. The recruitment materials do not contain a non-discrimination
statement.
Narrative Description of Corrective Action: District to amend application by correcting language.
Title/Role of Person(s) Responsible for
Implementation: Director of Guidance, Christine
Shaw
Expected Date of Completion for Each
Corrective Action Activity:
Completed/Attachment
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Shawsheen Valley Regional Vocational Technical CPR Corrective Action Plan
10
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 18A
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): The district must submit the revised document for the
May 17th submission.
Progress Report Due Date(s): 05/17/2010
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Shawsheen Valley Regional Vocational Technical CPR Corrective Action Plan
11
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Shawsheen Regional Vocational School
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Shawsheen Regional Vocational School/Carissa Karakaedos
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: 01/25/2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 3
Rating: Partially Implemented
Department CPR Finding: The district does screen all incoming students who may potentially be
limited English proficient using a home language survey in English and in Spanish. However, where
the language of the home is a low incidence language, there was no evidence that an interpreter is
made available to assist parents in filling out the survey. Additionally, all students whose home
language survey indicates a first language that is not English must be assessed by trained professional
staff for English proficiency in reading, writing, speaking and listening, using the English proficiency
criteria set by the district and not the MEPA or the MELO as is the current practice.
Narrative Description of Corrective Action: District will make available an interpreter where
available as needed. A certified staff member will assess all students whose home language survey
indicates a first language other than English using one or a combination of the following assessments
currently available at the school: Peabody Picture Vocabulary Test, Clinical Evaluation of Language
Fundamentals (CELF), and Comprehensive Assessment of Spoken Language (CASL).
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Guidance, Christine
Corrective Action Activity: May 2010
Shaw and Academic Director, Dr. Robert Kanellas
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Shawsheen Valley Regional Vocational Technical CPR Corrective Action Plan
12
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 3
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district has not indicated what internal monitoring
procedures will be instituted to ensure continued compliance with this criterion.
Department Order of Corrective Action: In addition to the progress report requirements below, the
district will provide a plan for internal monitoring to ensure continued compliance with this criterion.
This internal monitoring procedure/process is due May 17, 2010.
Required Elements of Progress Report(s): The district will provide the name(s) of the certified staff
person(s) and their position, the number of students assessed, what instruments were used, and the
testing result. This progress report is due September 30, 2010.
Progress Report Due Date(s): May 17, 2010 & September 30, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10
Rating: Partially implemented
Department CPR Finding: The English Language Learners Policy provided to the onsite team does
not include a parent letter that contains all of the following elements: the reasons for identification of
the student as LEP; the child’s level of English proficiency; program placement and/or the method of
instruction used in the program; the parents’ right to apply for a waiver, or to decline to enroll their
child in the program.
Narrative Description of Corrective Action: District to create a notice containing all required ELE
content to parents of LEP identified students.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Guidance, Christine
Corrective Action Activity: May 2010
Shaw
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district did not provide a description of its internal
monitoring procedures to ensure continued compliance with the requirements of this criterion.
Department Order of Corrective Action:
Required Elements of Progress Report(s): Please provide a copy of the revised parent letter by May
17, 2010.
Progress Report Due Date(s): May 17, 2010
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Shawsheen Valley Regional Vocational Technical CPR Corrective Action Plan
13
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15
Rating: Partially Implemented
Department CPR Finding: The Shawsheen Valley RVTS currently has no students with limited
English proficiency. However, the Department strongly recommends that the district begin the process
of delivering Category training in Sheltered English Immersion (SEI) professional development in the
event that an LEP student enrolls.
Narrative Description of Corrective Action: Shawsheen will offer professional development training
in Sheltered English Immersion as a program in our 2010-11 professional development plan.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Community Services, Corrective Action Activity: Attachment - Part
Carissa Karakaedos
of Professional Development Plan 2010-2011
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): Please provide verification of the staff members that have
either completed or are enrolled in the ELL program offerings by the collaborative.
Progress Report Due Date(s): 09/30/2010
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Shawsheen Valley Regional Vocational Technical CPR Corrective Action Plan
14
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Shawsheen Regional Vocational School
Corrective Action Plan Forms
Program Area: Career/Vocational Technical Education
Prepared by: Shawsheen Regional Vocational School/Carissa Karakaedos
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date:
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 4
Rating: Partially Implemented
Department CPR Finding: Refer to CR 7 and CR 12 A.
Narrative Description of Corrective Action: District will provide translation as needed and notice to
be sent annually to middle schools. District will add non-discrimination clause and EEO to scholarship
notices. District will add EEO to employment application and recruitment materials.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Community Services, Corrective Action Activity:
Carissa Karakaedos, Director of Guidance,
Completed/Attachment
Christine Shaw, and Business Manager, Melanie
Hagman
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 4
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Refer to CR 7 and CR 12 A.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Shawsheen Valley Regional Vocational Technical CPR Corrective Action Plan
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Progress Report Due Date(s):
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 5
Rating: Partially Implemented
Department CPR Finding: Refer to CR 3, CR6, and CR 7
Narrative Description of Corrective Action: District will offer transportation for co-curricular
activities beyond the school day to students identified as homeless. District will amend handbook to
read: Safety protocols vary with individual technical program requirements. Students must comply
with safety requirements per each technical program and accommodations will be made on individual
need. MASC link removed from Shawsheen website. District will provide translation as needed and
notice to be sent annually to middle schools.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Academic Director, Dr. Robert
Corrective Action Activity: May 2010
Kanellas, Principal/Asst Superintendent, Dr. Robert
Cunningham and Director of Community Services,
Carissa Karakaedos, Student Counsel and School
Committee
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 5
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Refer to CR 3, CR6, and CR 7.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Progress Report Due Date(s):
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 6
Rating: Partially Implemented
Department CPR Finding: The published admission application requests the applicant’s place of
birth, which is not needed by the district until the student is accepted. This question has the potential to
communicate that national origin is a factor in admissions.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Shawsheen Valley Regional Vocational Technical CPR Corrective Action Plan
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Narrative Description of Corrective Action: The district will remove “place of birth” from approved
admissions policy and application.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Guidance, Christine
Corrective Action Activity: May 2010
Shaw, and Principal/Asst Superintendent, Dr.
Robert Cunningham
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 6
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Progress Report #1 is due by 5/15/2010, and will include:
The district will submit a copy of the revised admission application to the school demonstrating
compliance.
Progress Report Due Date(s): 5/15/2010 and 9/30/2010, if needed.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 9
Rating: Partially Implemented
Department CPR Finding: Documentation provided by the district indicated that none of the
Program Advisory Committees include all required representatives, and there was no evidence of a
recruitment plan to obtain the missing categories.
Narrative Description of Corrective Action: The district will implement an advisory committee
recruitment plan to obtain the missing categories.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Guidance, Christine
Corrective Action Activity: May 2010
Shaw, and Vocational Director, David Norkiewicz
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion:
CVTE 9
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district’s response did not include a copy of the
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recruitment plan, a description of evidence to be collected in order to document the completion of the
corrective action, or the internal monitoring procedures to be used in order to maintain compliance.
Department Order of Corrective Action: See below.
Required Elements of Progress Report(s):
Progress Report #1 is due by 5/15/2010, and will include:
1. A copy of the Program Advisory Committee membership recruitment plan and sample
recruitment letter the district will create and implement to acquire Program Advisory
Committees that are inclusive of race, linguistic, disability and nontraditional by gender
representatives, as well as a description of how the district will document the efforts extended
to diversify memberships.
Progress Report #2 is due by 9/30/2010, and will include:
1. An updated Program Advisory Committee for Vocational Technical Education Form, signed
by each advisory committee chairperson, reflecting the required representation
(business/industry, organized labor, college, parents/guardians, students, and registered
apprenticeship programs – if applicable). The form can be found on pages 36 and 37 of the
Career/Vocational Advisory Committee Guide, located at:
http://www.doe.mass.edu/cte/resources/acguide.doc
Progress Report Due Date(s): 5/15/2010 and 9/30/2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 17
Rating: Partially Implemented
The district’s postsecondary scholarship application prompts for information, such as physical
disabilities and special circumstances, not relevant to scholarships administered through Shawsheen.
Narrative Description of Corrective Action: The district will amend and remove said language from
application.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Guidance, Christine
Corrective Action Activity:
Shaw
Completed/Attachment
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 17
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district’s response did not include a description of
the evidence to be collected in order to document the completion of the corrective action, or the
internal monitoring procedures to be used in order to maintain compliance.
Department Order of Corrective Action: See below.
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Required Elements of Progress Report(s):
Progress Report #1 is due by 5/15/2010, and will include:
1. Evidence that the district has amended and removed the irrelevant language from the district’s
postsecondary scholarship application.
Progress Report Due Date(s): 5/15/2010 and 9/30/2010, if needed.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 18
Rating: Partially Implemented
Department CPR Finding: There was no evidence that the district provides a safety and health
orientation to students' specific to the cooperative education site, prior to the student’s start date. The
measurement of technical knowledge and skills of students in cooperative education is not consistently
documented in student records.
Narrative Description of Corrective Action: District will implement a more formal, site-specific
Health & Safety Orientation Form for each co-op site. The district will implement a weekly student
skill attainment profile system for cooperative education students.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Placement Counselor, Gary
Corrective Action Activity:
Baker
Completed/Attachment (18D); May 2010
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 18
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Although the district provided a blank template of the
safety orientation checklist for the Manufacturing cluster; the district’s response did not include a
description of the evidence to be collected in order to document the use of the template, or the internal
monitoring procedures to be used in order to maintain compliance.
Department Order of Corrective Action: None.
Required Elements of Progress Report(s):
Progress Report #1 is due by 5/15/2010, and will include:
1. A description of the process to be implemented to document safety training has been provided
to each student prior to beginning the cooperative education placement; and
2. A copy of the competency assessment form to be used as part of the cooperative education
weekly skill attainment profile system to document the technical knowledge and skills to be
acquired at the worksite.
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Progress Report #2 is due by 9/30/2010, and will include:
1. Evidence that safety training has been provided students prior to beginning the cooperative
education placement.
2. Sample completed competency checklists (with student names deleted), from at least four
different technical programs with current cooperative education students;
3. Results of a cooperative education student record audit conducted to determine the percent of
records (from 4th quarter of the 2009-2010 school year) that included documentation of the
technical knowledge and skills of students participating in cooperative education. The audit
report must include the date of the audit, the staff member who conducted the audit, the
number of records reviewed, the number of records that included evidence of the technical
knowledge and skills of students currently participating in the cooperative education and the
remediation efforts implemented if the audit did not indicate 100% compliance with the
requirement.
Progress Report Due Date(s): 5/15/2010 and 9/30/2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 19
Rating: Partially Implemented
Department CPR Finding: The district has recently created written policies and procedures for
participation in non-cooperative education work-based learning (e.g. hospital/clinic externships).
However, there was no evidence indicating the policies and procedures include Criminal Offender
Record Information (CORI) checks, safety orientations or technical knowledge and skills to be
acquired.
Narrative Description of Corrective Action: District will expand language of cooperative education
policies and procedures to include internships and externships.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Community Services, Corrective Action Activity: May 2010
Carissa Karakaedos
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 19
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district’s response did not include a description of
the evidence to be collected in order to document the completion of the corrective action, or the
internal monitoring procedures to be used in order to maintain compliance.
Department Order of Corrective Action: See below.
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Required Elements of Progress Report(s):
Progress Report #1 is due by 5/15/2010, and will include:
1. A status report on the district’s efforts to revise the written policies and procedures for
participation in non-cooperative education work-based learning to reflect Criminal Offender
Record Information (CORI) checks, safety orientations and the technical knowledge and skills
to be acquired by participating students.
2. Copies of any memoranda provided to staff to inform them of revisions to the unpaid workbased learning policies and procedures.
Progress Report #2 is due by 9/30/2010, and will include:
1. A copy of the revised written policies and procedures for participation in non-cooperative
education work-based learning that is in compliance with applicable laws, regulations and that
specifically includes:
(a) Procedures regarding conducting and documenting safety reviews at the
worksite prior to students beginning their unpaid work-based learning placement;
(b) The process the district will use to document the technical competencies (shopspecific) knowledge and skills for each student while they are participating in
unpaid work-based learning, and
(c) Completion and filing of competency assessment forms by career/vocational
technical education teachers.
2. A copy of the district’s Criminal Offender Record Information (CORI) policy that includes
employers offering students unpaid work-based learning opportunities.
3. Evidence that staff have been trained in the revised policy and procedures.
4. Evidence that technical teachers and/or employers measure and document the technical
competencies (shop-specific) knowledge and skills for each student while they are
participating in unpaid work-based learning.
5. A description of the internal monitoring procedures to ensure continued compliance.
Progress Report Due Date(s): 5/15/2010 and 9/30/2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 29
Rating: Partially Implemented
Department CPR Finding: A safety expert from the Massachusetts Department of Labor - Division of
Occupational Safety (DOS) inspected the career/vocational technical program facilities and shop
equipment. This inspection was part of the Coordinated Program Review conducted by the Department
of Elementary and Secondary Education. The Office for Career/Vocational Technical Education sent
the safety report to Superintendent Lyons on November 26, 2009. Since the time of the onsite review,
the district has been actively working to mitigate the safety concerns and continues to work
collaboratively with the Office of Career/Vocational Technical Education to rectify all outstanding
safety items and issues in a timely manner
Narrative Description of Corrective Action: District to ensure emergency numbers and maps are
posted in each technical area.
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Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Director of Community Services, Corrective Action Activity: Completed
Carissa Karakaedos, and Vocational Director, David
Norkiewicz
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 29
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): The district will continue to submit a Progress Report
every thirty days, to David Edmonds in the Office of Career/Vocational Technical Education, until all
safety issues have been mitigated.
Progress Report Due Date(s): Every thirty days until all safety issues have been mitigated.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 30
Rating: Partially Implemented
Department CPR Finding: Refer to CVTE 29
Narrative Description of Corrective Action: District to submit monthly safety spreadsheet with
corrective action to Massachusetts Department of Elementary and Secondary CVTE unit.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Vocational Director, David
Corrective Action Activity: January 2011
Norkiewicz and Director of Community Services,
Carissa Karakaedos
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 30
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): Refer to CVTE 29
Progress Report Due Date(s): Every thirty days until all safety issues have been mitigated.
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 31
Rating: Partially Implemented
Department CPR Finding: Refer to CVTE 29
Narrative Description of Corrective Action: District to submit monthly safety spreadsheet with
corrective action to Massachusetts Department of Elementary and Secondary CVTE unit
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Vocational Director, David
Corrective Action Activity: January 2011
Norkiewicz and Director of Community Services,
Carissa Karakaedos
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 31
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Refer to CVTE 29
Progress Report Due Date(s): Every thirty days until all safety issues have been mitigated.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 32
Rating: Partially Implemented
Department CPR Finding: Refer to CVTE 29.
Narrative Description of Corrective Action: District to submit monthly safety spreadsheet with
corrective action to Massachusetts Department of Elementary and Secondary CVTE unit
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Vocational Director, David
Corrective Action Activity: January 2011
Norkiewicz and Director of Community Services,
Carissa Karakaedos
Evidence of Completion of the Corrective Action:
Refer to CVTE 29.
Description of Internal Monitoring Procedures:
Refer to CVTE 29.
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 32
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Refer to CVTE 29.
Progress Report Due Date(s): Every thirty days until all safety issues have been mitigated.
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 33
Rating: Partially Implemented
Department CPR Finding: For the Class of 2007 (the most recent data available at the time of report
writing), the district did not meet the required 70% performance level for positive placement under
Chapter 74 in the following Chapter 74-approved vocational technical education programs: Diesel
Technology (actual = 66.67%); Masonry & Tile setting (actual = 62.5%); Metal Fabrication &
Joining Technologies (actual = 58.33%).
For Perkins Performance Year Two (2008-2009), the district did not meet at least 90% of the
performance level for the populations with 16 or more students for the following core indictors:
1S1 - Academic Attainment English Language Arts Core Indicator (required = 46.25%):
Student with disabilities - actual = 39.02%
1S2 - Academic Attainment Mathematics Core Indicator (required = 41.06%):
Student with disabilities - actual = 26.51%
6S1 – Nontraditional Participation Core Indicator (required =10.4%):
Males – actual = 4.35%
6S2 – Nontraditional Participation Core Indicator (required = 9.83%)
Males – actual = 2%
Narrative Description of Corrective Action: District to adhere to action steps within approved local
plan by MA DESE CVTE unit.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Grants Manager, Jennifer Shea
Corrective Action Activity: Ongoing with
FAUPL negotiation
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 33
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district’s response does not identify corrective
action to address the Chapter 74-approved vocational technical education programs that did
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not meet the required 70% performance level for positive placement under Chapter 74, or
describe the internal monitoring procedures to be used.
Department Order of Corrective Action: See below.
Required Elements of Progress Report(s):
Progress Report #1 is due by 5/15/2010, and will include the following:
1. The district will submit improvement plans for the programs that did not meet Chapter 74
positive placement standards (70%).
Progress Report #2 is due 9/30/2010 and will include the following:
1. The district will submit documentation regarding implementation of the improvement plans for
Chapter 74 positive placement rates.
Progress Report Due Date(s): 5/15/2010 and 9/30/2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CVTE 34
Rating: Partially Implemented
Department CPR Finding: Interviews and documentation indicated that although some Perkins Act
Core Indicator of Performance and Chapter 74 data is used as part of the administrative capital
budget process, Perkins and Chapter 74 performance data, with the exception of some placement data,
is not shared with technical teachers or the Program Advisory Committees in order to assist with
program improvements and increasing student outcomes.
Narrative Description of Corrective Action: Superintendent-Director to hold annual meeting after
school with all staff presenting capital budget, performance and placement data each May.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Superintendent/Director, Charles Corrective Action Activity: May 2010
Lyons
Evidence of Completion of the Corrective Action:
Description of Internal Monitoring Procedures:
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CVTE 34
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: The district’s response did not address how the
district intends to share Perkins and Chapter 74 performance data with the Program Advisory
Committees in order to assist with program improvements and increasing student outcomes. In
addition, the district did not include evidence to be collected as part of the corrective action, or the
internal monitoring procedures to be used.
Department Order of Corrective Action:
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Required Elements of Progress Report(s):
Progress Report #1 is due by 5/15/2010, and will include the following:
1. Evidence (agenda, sign-in sheets, presentation materials, etc.) that Program Advisory
Committees and technical teachers are provided with Perkins Act Core Indicator of
Performance and Chapter 74 Outcomes data (specific to the technical teacher program area) to
assist in increasing student outcomes and improve programs.
The need for Progress Report #2 will be determined upon review of Progress Report #1.
Progress Report Due Date(s): 5/15/2010 and 9/30/2010, if needed.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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