MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Seven Hills Charter Public (District)
CPR Onsite Year: 2012-2013
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 08/20/2013.
Mandatory One-Year Compliance Date: 08/20/2014
Summary of Required Corrective Action Plans in this Report
Criterion
SE 6
Criterion Title
Determination of transition services
SE 18A
IEP development and content
SE 55
Special education facilities and classrooms
CR 23
Comparability of facilities
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 6 Determination of transition services
Partially Implemented
Department CPR Findings:
Review of student records indicated that the charter school's IEP Teams discuss student
transition needs beginning no later than when the student is 14 years old and annually
thereafter, but do not consistently document this discussion on the Transition Planning
Form.
Description of Corrective Action:
By NOVEMBER 1, 2013, the SSM will train relevant Special Education teachers and the
Coordinator of Higher Education and Multiculturalism on the use of the Transition Form to
document transition planning for students beginning no later than when the student is 14
years old. BY JANUARY 10, 2014, The SSM will review Transition Forms for all relevant
IEP meetings held prior to mid-year. BY JUNE 30, 2014, The SSM will complete IEP file
review to ensure ongoing compliance with use of the Transition Form for students with
special needs beginning no later than when the student is 14 years old.
Title/Role(s) of Responsible Persons:
Expected Date of
Student Support Manager
Completion:
06/30/2014
Evidence of Completion of the Corrective Action:
meeting agenda, sign-in sheet for training; sample completed Transition Form; summary
of results of monitoring plan.
Description of Internal Monitoring Procedures:
SSM monthly file review to ensure ongoing compliance with use of Transition Forms. If
any errors are found, additional training will be provided and the monitoring plan may be
extended for an additional 45 days so that full compliance can be verified.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 6 Determination of transition services
Corrective Action Plan Status: Partially
Approved
Status Date: 09/12/2013
Basis for Status Decision:
The charter has indicated its plans to train relevant staff on the documentation of student
transition planning in the IEP. Administrative monitoring will be implemented to ensure
the completion of the TPF. The SSM will conduct a record review subsequent to training
and will report % of compliance.
Department Order of Corrective Action:
The SSM must also conduct a root cause analysis for any identified noncompliance and
indicate plans to meet compliance regarding the completion of the TPF for students
beginning at age 14.
Required Elements of Progress Report(s):
Please provide evidence of training for relevant staff on the proper use of the Department
mandated Transition Planning Form (TPF) beginning no later than when the student is 14
years old and annually thereafter. Provide training materials, signed attendance sheets
(person, role, and school), training notice and agenda. Submit by November 8, 2013.
Subsequent to the charter's implementation of all corrective action, provide copies of
completed Transition Planning Forms and submit the results of the administrative internal
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Seven Hills Charter Public (District) CPR Corrective Action Plan
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review for compliance regarding the use of the Department mandated Transition Planning
Form (TPF). Include the number of student records reviewed and the number of records
that are found compliant. For any records found non-compliant determine and report the
root cause(s) analysis of the non-compliance and the charter's plan to remedy the
continuing non-compliance by March 3, 2014.
*Please note that when conducting internal monitoring the charter must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade level for the record review; b) Date of the review; c) Name of
person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
11/08/2013
03/03/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Seven Hills Charter Public (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18A IEP development and content
Partially Implemented
Department CPR Findings:
Review of student records and interviews indicated that for students identified with a
disability on the autism spectrum, the charter school does not specifically address the
skills and proficiencies needed for the student to avoid and respond to bullying,
harassment, or teasing in the IEP.
Description of Corrective Action:
The SSM has provided training to special education teachers about requirements to
address on the IEP the skills and proficiencies needed for students on the autism
spectrum to avoid and respond to bullying, harassment or teasing. As IEP meetings for
students identified on the autism spectrum are held, the SSM will review each IEP within
two weeks for compliance. If the IEP is not compliant, the team will be reconvened and
the IEP will be brought into compliance. By June 30, 2014, all relevant IEPs in the district
will be reviewed to ensure full compliance with this criterion has been achieved.
Title/Role(s) of Responsible Persons:
Expected Date of
Student Support Manager
Completion:
06/30/2014
Evidence of Completion of the Corrective Action:
agenda and sign-in sheet for training; summary of SSM review of IEPs to ensure
compliance.
Description of Internal Monitoring Procedures:
Within two weeks of each IEP meeting for a student identified with a disability on the
autism spectrum, the SSM will review the IEP to determine compliance with the
requirement that the IEP must specifically address the skills and proficiencies needed for
the student to avoid and respond to bullying, harassment or teasing. The district
currently estimates the number of such IEPs at 5. If an error in compliance is noted, the
team will be reconvened and such information will be entered into the IEP. By June
30,2014, all IEPs for students on the autism spectrum will have been reviewed by the
SSM and will be in compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18A IEP development and content
Corrective Action Plan Status: Approved
Status Date: 09/12/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The charter school must submit evidence of training to appropriate staff related to
requirements to address within the IEP the skills and proficiencies needed for students on
the autism spectrum to avoid and respond to bullying, harassment or teasing. Provide
evidence including, but not limited to training materials, signed attendance sheets
(person, role, and school), training notice, email correspondence and agenda. Submit by
November 8, 2013.
Subsequent to the charter's implementation of all corrective action, submit the results of
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Seven Hills Charter Public (District) CPR Corrective Action Plan
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an internal administrative record review for compliance regarding the requirement that
the IEP must specifically address the skills and proficiencies needed for students on the
autism spectrum to avoid and respond to bullying, harassment or teasing.
(Specifically, the SSM must review students' IEPs to ensure skills and proficiencies to
avoid and respond to bullying, harassment or teasing were discussed by the team and
addressed in either an annual goal or the Additional Information section of the IEP.)
Include the number of student records reviewed and the number of records found
compliant. For any records non-compliant determine and report the root cause(s) analysis
of the continuing non-compliance and the charter's plan to remedy the non-compliance by
March 3, 2014.
*Please note that when conducting internal monitoring the charter must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade level for the record review; b) Date of the review; c) Name of
person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
11/08/2013
03/03/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Seven Hills Charter Public (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 55 Special education facilities and classrooms
Partially Implemented
Department CPR Findings:
Observations of the charter school's special education facilities and classrooms indicated
that the room used to provide Early Learning (K-1) special education pull-out instruction
has no ventilation, and its location does not maximize inclusion of students into the life of
the school.
Description of Corrective Action:
Early Learning (K-1) special education pull-out instruction has been moved to a space in
the K-1 wing that affords greater inclusion of students into the life of the school and
improved ventilation.
Title/Role(s) of Responsible Persons:
Expected Date of
Student Support Manager
Completion:
01/10/2014
Evidence of Completion of the Corrective Action:
observation of the space
Description of Internal Monitoring Procedures:
SSM monitors use of space for Early Learning pull-out special education instruction.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 55 Special education facilities and
classrooms
Basis for Status Decision:
Corrective Action Plan Status: Approved
Status Date: 09/12/2013
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The charter school will submit a written statement of assurance from the charter leader
that it has moved the space where the Early Learning (K-1) special education pull-out
instruction is provided, to the school's K-1 wing. In addition, the charter will submit a
floor plan demonstrating that it has moved the Early Learning (K-1) special education
pull-out class. Written assurance must also include that the space is adequately ventilated
and is the appropriate size to address the services indicated on the students' IEPs. Please
provide this statement to ESE on or before November 8, 2013.
The charter school will provide confirmation of a scheduled onsite visit by ESE to review
the classroom relocation on or before January 10, 2014.
Progress Report Due Date(s):
11/08/2013
01/10/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Seven Hills Charter Public (District) CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 23 Comparability of facilities
Partially Implemented
Department CPR Findings:
Observations of classrooms indicate that one room is used to provide two separate classes
of elementary level ELL instruction concurrently. Although the space is an adequate size
to accommodate both activities, auditory and visual distraction is unavoidable, as there is
no physical divider between the two classes.
Description of Corrective Action:
ELL instructional spaces in one room will provided with a physical divider to prevent
auditory and visual distraction.
Title/Role(s) of Responsible Persons:
Expected Date of
Student Support Manager
Completion:
01/10/2014
Evidence of Completion of the Corrective Action:
observation of the space.
Description of Internal Monitoring Procedures:
SSM to ensure ongoing use of physical divider in shared instructional space.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 23 Comparability of facilities
Corrective Action Plan Status: Approved
Status Date: 09/12/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The charter school will submit a written statement of assurance from the superintendent
that it has provided a physical divider to prevent auditory and visual distraction in the
room used to provide two separate classes of elementary level ELL instruction
concurrently. In addition, the charter will submit a floor plan demonstrating that it has
provided a physical divider to prevent auditory and visual distraction in the shared
instructional space. Please provide this statement to ESE on or before November 8, 2013.
The charter school will provide confirmation of a scheduled onsite visit by ESE to review
the divided classroom on or before January 10, 2014.
Progress Report Due Date(s):
11/08/2013
01/10/2014
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Seven Hills Charter Public (District) CPR Corrective Action Plan
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School: Seven Hills Charter Public School
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Seven Hills Charter/Jennifer Applegate
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: April 14, 2015
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18 Records of ELE Students
Rating: Partially Implemented
Department CPR Finding: Review of student records and interviews indicated that the charter school
does not always include report cards and MCAS results in ELL students’ records.
Narrative Description of Corrective Action: Seven Hills Public Charter School will include report
cards and MCAS results in ELL student records. Seven Hills will conduct periodic administrative
internal record reviews to ensure that report cards and MCAS results are in the ELL files and
report the results to confirm compliance or conduct a root cause analysis for any continuing
noncompliance found, with corrective actions to ensure compliance. An administrative review
of 25 randomly selected files will be conducted for MCAS scores for the 2012-2013 school
year test administration by 8/1/14 and for the 2013-2014 school year test administration by
12/1/14. The administrative review of the 25 randomly selected files will also include the
2013-2014 school year report cards by 8/1/14, and 1st trimester report cards for the 2014-2015
school year by 12/1/14.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Jennifer Applegate/ Student
Corrective Action Activity: 12/1/14
Support Director
Evidence of Completion of the Corrective Action: Documentation of the administrative reviews
will be submitted for evidence of the completion of the corrective action.
Description of Internal Monitoring Procedures: A month after each trimester 25 files will be
randomly selected for review to ensure continued compliance or conduct a root cause analysis for any
continuing noncompliance found, with corrective actions to ensure compliance with this criterion.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Seven Hills Charter Public (District) CPR Corrective Action Plan
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18 Records of ELE
Students
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Although the charter school submitted a plan for
conducting administrative record reviews to ensure the inclusion of report cards and MCAS results in
ELL students’ records, the district must first conduct training of appropriate staff and subsequent to
trainings conduct administrative reviews.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit evidence of staff trainings provided to appropriate personnel, related to the required
content of ELL student records. Include evidence such as memorandums, email correspondence,
training/meeting agendas, signed attendance sheets, and a sample of training materials by September
30, 2014.
Subsequent to trainings, submit the results of an administrative record review of a representative
sample of student records from each school level, for evidence of report cards and MCAS results
included in the records. Indicate the number of records reviewed, the number found compliant, and an
explanation of the root cause for any continued non-compliance and a description of additional
corrective actions taken by the district to address any identified non-compliance. Please submit this to
the Department by January 16, 2015.
* Please note that when conducting internal monitoring the district must maintain the following
documentation and make it available to the Department upon request: a) List of student names
and grade level for the record review; b) Date of the review; c) Name of the person(s) who
conducted the review, their role(s), and their signature(s).
Progress Report Due Date(s): September 30, 2014
January 16, 2015
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Seven Hills Charter Public (District) CPR Corrective Action Plan
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