MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Scituate
CPR Onsite Year: 2009-2010
Program Area: Special Education
Mandatory One-Year Compliance Date: 09/26/2011
Summary of Required Corrective Action Plans in this Report
Criterion Criterion Title
CPR Rating

Criterion Criterion Title
CPR Rating

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 3 Special requirements for determination of specific learning disability
CPR Rating:
Partially Implemented
Department CPR Findings:
Record review indicates that when a student suspected of having a specific learning disability
(SLD) is evaluated, the Team does not always complete the Specific Learning
Disability Team Determination of Eligibility form. Additionally, the required documentation for Component 4: Observation (SLD 4) is not always completed, and while the district references other assessments that include an observation, not all of the required information is included in those assessment reports.
Description of Corrective Action:
The Director of Special Education will meet with each special education school team in
September 2010. School teams include special education teachers, school psychologists, speech/language pathologists, occupational therapists and other related service providers.
Staff will be instructed to alwyas use the Massachusetts mandated obervation forms whenever evaluating as student with a suspected learning disability.
Anticipated Results:
It is expected that Scituate Public Schools will have 100% compliance.
Title/Role(s) of responsible Persons:
Judith Norton
Director of Special Education
Expected Date of
Completion:
06/20/2011
Evidence of Completion of the Corrective Action:
1. Agenda and attendance for training in September.
2. Correctly completed copies of the Massachusetts mandated SLD observation forms.
Description of Internal Monitoring Procedures:
The Director of Special Education will inspect at least 50% of the records of students evaluated for a suspected SLD bi-annually (Feburary 2011 and June 2011) to ensure
100% compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 3 Special requirements for determination of specific learning disability -
Corrective Action Plan Status: Approved
Status Date: 12/02/2010
Basis for Partial Approval or Disapproval:
The district will train staff on the completion of the Specific Learning Disability Team
Determination of Eligibility form. The district has developed procedures to track and monitor student records to ensure that the forms are correctly completed.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By January 21, 2011 submit as evidence of training the following: (1) sign-in sheet; (2) training materials; (3) name of the instructor; (4) date of the training.
By May 2, 2011 submit a summary report of the internal monitoring of records reviewed following the training. Include the number of assessments reviewed, the rate of
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Scituate CPR Corrective Action Plan
3

compliance, the root cause(s) of any noncompliance, and the steps taken to address any identified noncompliance.
The district will maintain the following documentation and make it available to the
Department upon request: list of student names and grade levels for the records reviewed, date of the review, name(s) of person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s):
01/21/2011
05/02/2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Scituate CPR Corrective Action Plan
4

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 4 Reports of assessment results
CPR Rating:
Partially Implemented
Department CPR Findings:
Record review indicates that speech and language assessment summaries do not always include diagnostic impressions or define in detail and in educationally relevant and common terms the student s needs, offering explicit means of meeting those needs.
Description of Corrective Action:
The Director of Special Education will meet with the district speech and language pathologists and identify the areas of non-compliance in the assessment report. A sample/model report will be provided.
Anticipated Results:
Anitipated results will be 100% compliant.
Title/Role(s) of responsible Persons:
Judith Norton
Director of Special Education
Expected Date of
Completion:
06/30/2011
Evidence of Completion of the Corrective Action:
1. Agenda and attendance for training.
2. Copeis of Speech/language assessnebt reports that meet all the required elements.
Description of Internal Monitoring Procedures:
The Director of Special Education will inspect the records of at least 50% of students records that include a speech and language evaluation bi-annully (February 2011 and
June 2011) to ensure compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 4 Reports of assessment results -
Corrective Action Plan Status: Approved
Status Date: 12/02/2010
Basis for Partial Approval or Disapproval:
Speech and language pathologists will be informed of the requirement to include diagnostic impressions and to define in detail and in educationally relevant and common terms the student's needs, offering explicit means of meeting those needs in their assessment summaries. The district submitted procedures for monitoring and tracking speech and language assessments for the required elements.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By January 21, 2011 submit as evidence of training the following: (1) sign-in sheet; (2) training materials; (3) name of the instructor; (4) date of the training.
By May 2, 2011 submit a summary report of the internal monitoring of records reviewed following the training. Include the number of assessments reviewed, the rate of compliance, the root cause(s) of any noncompliance and the steps taken to address any identified noncompliance.
The district will maintain the following documentation and make it available to the
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Scituate CPR Corrective Action Plan
5

Department upon request: list of student names and grade levels for the records reviewed, date of the review, name(s) of person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s):
01/21/2011
05/02/2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Scituate CPR Corrective Action Plan
6

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 13 Progress Reports and content
CPR Rating:
Partially Implemented
Department CPR Findings:
Record review indicates that progress reports were not always issued for IEP goals and services provided by a counselor.
Description of Corrective Action:
The Director of Special Education will meet with the special education staff that provide counseling services to students on IEPs. In Scituate this would be the school psychologists and school social workers. Instruction will be provided that all counseling students on IEPs must receive a progress report on this service at each reporting period (with each report card).
Anticipated Results:
Anticipated results will be 100% compliance.
Title/Role(s) of responsible Persons:
Judith Norton
Director of Special Education
Evidence of Completion of the Corrective Action:
1. Agenda and attendance of training.
2. Copies of progress reports for counseling.
Expected Date of
Completion:
06/30/2011
Description of Internal Monitoring Procedures:
The Director of Special Education will inspect the at least 50% of the student records for students who receive counceling services on their IEP.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 13 Progress Reports and content -
Corrective Action Plan Status: Approved
Status Date: 12/02/2010
Basis for Partial Approval or Disapproval:
School psychologists and social workers will be informed of the requirement to issue progress reports on IEP counseling goals. The district submitted a description of the procedures for tracking and monitoring compliance with this criterion.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By January 21, 2011 submit the following as evidence of training of staff who provide counseling services: (1) sign-in sheet; (2) training materials; (3) name of the instructor;
(4) date of the training.
By May 2, 2011 submit a summary report of the internal monitoring of records reviewed following the training. Include the number of progress reports and records reviewed, the rate of compliance, the root cause(s) of any noncompliance and the steps taken to address any identified noncompliance.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Scituate CPR Corrective Action Plan
7

The district will maintain the following documentation and make it available to the
Department upon request: list of student names and grade levels for the records reviewed, date of the review, name(s) of person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s):
01/21/2011
05/02/2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Scituate CPR Corrective Action Plan
8

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 18A IEP development and content
CPR Rating:
Partially Implemented
Department CPR Findings:
Record review indicates that age specific considerations for students age 3-5 are not always included on the Present Levels of Educational Performance (PLEP) B page of the
IEP.
Description of Corrective Action:
The Director of Special Education will meet with the district special education staff andrelated service providers in the Early Childhood Center. Instruction will be provided to ensure that age specific considerations are documented on PLEP B in the IEP.
Anticipated Results:
Anticipated results will be 100% compliance.
Title/Role(s) of responsible Persons:
Judith Norton
Director of Special Education
Evidence of Completion of the Corrective Action:
1. Agenda and attendance documentation.
2. Copies of PLEP B on the IEP of 3-5 year olds.
Expected Date of
Completion:
06/30/2011
Description of Internal Monitoring Procedures:
The Director of Special Education will inspect at least 50% of the IEP proposed by staff in the Early Childhood Center bi-annually (February 2011 and June 2011).
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18A IEP development and content -
Corrective Action Plan Status: Approved
Status Date: 12/02/2010
Basis for Partial Approval or Disapproval:
The district will provide training to the early childhood teachers and service providers to ensure that age specific considerations for children age 3-5 will be addressed on the PLEP
B page of the IEP. The district submitted the procedures for tracking and monitoring compliance with this criterion.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By January 21, 2011 submit as evidence of training the following: (1) sign-in sheet; (2) training materials; (3) name of the instructor; (4) date of the training.
By May 2, 2011 submit a summary report of the internal monitoring of records reviewed following the training. Include the number of IEPs reviewed for students age 3-5, the rate of compliance, the root cause(s) of any noncompliance and the steps taken to address any identified noncompliance.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Scituate CPR Corrective Action Plan
9

The district will maintain the following documentation and make it available to the
Department upon request: list of student names and grade levels for the records reviewed, date of the review, name(s) of person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s):
01/21/2011
05/02/2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Scituate CPR Corrective Action Plan
10

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 20 Least restrictive program selected
CPR Rating:
Partially Implemented
Department CPR Findings:
Record review indicates that the district does not consistently address the Nonparticipation Justification statement in IEPs for students in out-of-district placements. At the elementary level, record review indicates that the Nonparticipation Justification statement is not always consistent with the Service
Delivery grid in the IEP.
Description of Corrective Action:
The Director of Special Education will meet with district wide staff including all teachers, related service providers and out-of-district liaisons. Instruction will be provided on the correct considerations and documentation necessary before providing services outside of the general education setting.
Anticipated Results:
Anticipated results will be 100% compliance.
Title/Role(s) of responsible Persons:
Judith Norton
Director of Special Education
Expected Date of
Completion:
06/30/2011
Evidence of Completion of the Corrective Action:
1. Training agenda and attendance.
2. Copies of service delivery and Nonparticipation Justification pages.
Description of Internal Monitoring Procedures:
The Director of Special Education will inspect 40 records bi-annually for compliance. The first inspection will be in February 2011 and the second inspection will be in June 2011.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 20 Least restrictive program selected
-
Corrective Action Plan Status: Approved
Status Date: 12/02/2010
Basis for Partial Approval or Disapproval:
The district will provide training on the requirement to address the Nonparticipation
Justification statements in IEPs for liaisons of students in out-of-district placements, special education teachers and service providers. The district submitted its procedures for monitoring and tracking compliance with this criterion.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By January 21, 2011 submit as evidence of training the following: (1) sign-in sheet; (2) training materials; (3) name of the instructor; (4) date of the training.
By May 2, 2011 submit a summary report of the internal monitoring of records reviewed following the training. Include the number of IEPs reviewed, the rate of compliance, the root cause(s) of any noncompliance, and the steps taken to address any identified noncompliance.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Scituate CPR Corrective Action Plan
11

The district will maintain the following documentation and make it available to the
Department upon request: list of student names and grade levels for the records reviewed, date of the review, name(s) of person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s):
01/21/2011
05/02/2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Scituate CPR Corrective Action Plan
12

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 22 IEP implementation and availability
CPR Rating:
Partially Implemented
Department CPR Findings:
Record review and interviews indicate that the district is not fully implementing students IEPs in the life skills class at the high school as class scheduling at times prohibits students from taking part in the inclusion classes set forth in their IEPs.
Description of Corrective Action:
The Director of Special Education has meet with the Life Skills teacher to fully understand this noncompiance. The noncompliance occurred through an emergency situation resulting in a necessary change of services. The correct procedure would have been to write an amendment. The teacher was instructed to always convene a team meeting and write an amendment or new IEP when changes to the IEP are necessary.
Anticipated Results:
Anticipated results will be 100%.
Title/Role(s) of responsible Persons:
Judith Norton
Director of Special Education
Expected Date of
Completion:
06/30/2011
Evidence of Completion of the Corrective Action:
1. Agenda and attendance.
2. Copies of service delivery and progress reports for students in the life skills program
Description of Internal Monitoring Procedures:
The Director of Special Education will inspect the records of the students in the Life Skill
Program at the High School bi-annually for compliane (February 2011 and June 2011).
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 22 IEP implementation and availability -
Corrective Action Plan Status: Approved
Status Date: 12/02/2010
Basis for Partial Approval or Disapproval:
The district has provided training for the teacher of the life skills class at the high school.
The district submitted its procedures for monitoring and tracking compliance with this criterion.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By January 21, 2011 submit as evidence of training the following: (1) sign-in sheet; (2) training materials; (3) name of the instructor; (4) date of the training.
By May 2, 2011 submit a summary report of the internal monitoring of records reviewed following the training. Include the number of IEPs reviewed of students in the life skills class at the high school, the rate of compliance, the root cause(s) of any noncompliance, and the steps taken to address any identified noncompliance.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Scituate CPR Corrective Action Plan
13

The district will maintain the following documentation and make it available to the
Department upon request: list of student names and grade levels for the records reviewed, date of the review, name(s) of person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s):
01/21/2011
05/02/2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Scituate CPR Corrective Action Plan
14

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 24 Notice to parent regarding proposal or refusal to initiate or
CPR Rating:
Partially Implemented change the identification, evaluation, or educational placement of the child or the provision of FAPE
Department CPR Findings:
Record review indicates that when a building based support team concludes that a student should be referred for an evaluation to determine eligibility for special education, the district does not always send written notice to the parent(s) to seek consent for the evaluation within five school days.
Description of Corrective Action:
The Director of Special Education will meet with the Instruction Support Team facilitators and Team Chairpersons to instruct them in the proper procedure to ensure that all requests for an evaluation through the IST team are processed and consent sent to parents within 5 school days.
Anticipated Results:
Anticipated results will be 100% compliance
Title/Role(s) of responsible Persons:
Judith Norton
Director of Special Education
Expected Date of
Completion:
06/30/2011
Evidence of Completion of the Corrective Action:
1. Agenda and attendance of training.
2. Copies of IST referrals and consent forms
Description of Internal Monitoring Procedures:
The Director of Special Education will inspect the records of at least 50% of the IST referrals bi-annually (February 2011 and June 2011) to ensure compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 24 Notice to parent regarding proposal or refusal to initiate or change the identification, evaluation, or educational placement of the child or the provision of FAPE -
Corrective Action Plan Status: Approved
Status Date: 12/02/2010
Basis for Partial Approval or Disapproval:
The district will provide training for the facilitators of the Instruction Support Team and
Team Chairpersons on the procedure to ensure that notice is sent within five school days in response to a request for an evaluation to determine eligibility for special education.
The district submitted the procedures for monitoring and tracking compliance with this criterion.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By January 21, 2011 submit as evidence of training the following: (1) sign-in sheet; (2) training materials; (3) name of the instructor; (4) date of the training.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Scituate CPR Corrective Action Plan
15

By May 2, 2011 submit a summary report of the internal monitoring of the response to a request for an evaluation following the training. Include the number of requests received, the rate of compliance, root cause(s) of the noncompliance, and the steps taken to address any identified noncompliance.
The district will maintain the following documentation and make it available to the
Department upon request: list of student names and grade levels for the requests reviewed, date of the review, name(s) of person(s) who conducted the review with roles and signatures.
Progress Report Due Date(s):
01/21/2011
05/02/2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Scituate CPR Corrective Action Plan
16

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 54 Professional development
CPR Rating:
Partially Implemented
Department CPR Findings:
Although the district has developed a handbook for paraprofessionals that contains information pertinent to their responsibilities, interviews and documentation indicate that paraprofessionals have not been trained in any of the required special education topics.
Description of Corrective Action:
The Director of Special Education will provide trainings to the special education aides on special education topics to include Federal and State regulations, local special education policies and procedures, analyzing and accommodating diverse learning styles and methods of collaboration.
Anticipated Results:
Anticipated results will be 100% participation
Title/Role(s) of responsible Persons:
Judith Norton
Director of Special Education
Evidence of Completion of the Corrective Action:
Training agenda and attendance
Expected Date of
Completion:
06/30/2011
Description of Internal Monitoring Procedures:
Aide trainings on special education topics will be offered at least on two of the many inservice offerings throughout the school year. Two trainings are currently scheduled,
November 2, 2010 and December 9, 2010.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 54 Professional development -
Corrective Action Plan Status: Approved
Status Date: 12/02/2010
Basis for Partial Approval or Disapproval:
The district will provide training to paraprofessionals on the required special education topics.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By January 21, 2011 submit as evidence of training the following: (1) sign-in sheet; (2) training materials; (3) name of the instructor; (4) date of the training.
Progress Report Due Date(s):
01/21/2011
05/02/2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Scituate CPR Corrective Action Plan
17

MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Scituate Public Schools
Corrective Action Plan Forms
Program Area: Civil Rights
Prepared by: James Kelleher
Mandatory One-Year Compliance Date: September 26, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 7A School year schedules Rating: Partially Implemented
Department CPR Finding: Documentation and interviews indicate that Gates Intermediate School is designated as a secondary school requiring 990 hours of structured learning time. Observation and interviews indicate that students at the school are assigned to study halls that are not directly related to a program of studies, are supervised by paraprofessionals, and do not always have a teacher available to assist students. Although documentation indicates that the school has an annual structured learning time of 992 hours, the time spent in non-directed study periods was not deducted when the structured learning time was calculated. Students at the Gates Intermediate School who are assigned to study hall, consequently, are not receiving the required 990 hours of instructional learning time.
Narrative Description of Corrective Action: All study halls in 2010-11 are directed studies with licensed classroom teachers supervising.
Title/Role of Person(s) Responsible for
Implementation: James Kelleher, Assistant
Superintendent
Expected Date of Completion for Each
Corrective Action Activity: Oct. 6, 2010
Evidence of Completion of the Corrective Action: Attached list of study halls with teachers names. Teacher licenses are also attached.
Description of Internal Monitoring Procedures: Regular review of practice by Assistant
Superintendent James Kelleher and Principal Sarah Shannon.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Scituate CPR Corrective Action Plan
18

CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: 7A Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): None required.
Progress Report Due Date(s):
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 7B Structured Learning Time Rating: Partially Implemented
Department CPR Finding: See CR 7A with regard to non-directed study periods.
Narrative Description of Corrective Action: All study halls in 2010-11 are directed studies with licensed classroom teachers supervising.
Title/Role of Person(s) Responsible for
Implementation: James Kelleher, Assistant
Superintendent
Expected Date of Completion for Each
Corrective Action Activity: Oct. 6, 2010
Evidence of Completion of the Corrective Action: Schedules for Gates Intermediate School.
Teacher licenses are also attached.
Description of Internal Monitoring Procedures: Regular review of practice by Assistant
Superintendent James Kelleher and Principal Sarah Shannon.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: 7B Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): None required.
Progress Report Due Date(s):
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Scituate CPR Corrective Action Plan
19

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 10A Student handbooks and codes of conduct
Rating: Partially Implemented
Department CPR Finding: Documentation indicates that the high school handbook does not reference M.G.L. c. 76, s.5, and that the elementary and intermediate school handbooks do not have procedures for the discipline of students with Section 504 Accommodation Plans.
Narrative Description of Corrective Action: The high school handbook has been updated to reflerence MGL c.76, s.5. The elementary and intermediate school handbooks have been updated with procedures for the discipline of students with 504 Plans.
Title/Role of Person(s) Responsible for
Implementation:
James Kelleher, Assistant Superintendent
Expected Date of Completion for Each
Corrective Action Activity:
Oct. 6, 2010 for SHS and Intermediate; Jan. 1, 2011 for
Elementary
Evidence of Completion of the Corrective Action: Amended handbooks
Description of Internal Monitoring Procedures: Review of handbooks by administrators.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: 10A Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): None required
Progress Report Due Date(s):
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 17A Use of physical restraint on any student enrolled in a publicly-funded education program
Rating: Partially Implemented
Department CPR Finding: Documentation and interviews indicate that staff members received physical restraint training in January 2010 and not within the first month of the school year as required. Interviews indicate that paraprofessionals were not included in the physical restraint training.
Narrative Description of Corrective Action: All staff was trained during the first teacher day in
September 2010. All paraprofessional were also trained on the first inservice in September
2010.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Scituate CPR Corrective Action Plan
20

Title/Role of Person(s) Responsible for
Implementation:
James Kelleher, Assistant Superintendent
Expected Date of Completion for Each
Corrective Action Activity:
Oct. 6, 2010
Evidence of Completion of the Corrective Action: Schedule and sign in forms.
Description of Internal Monitoring Procedures: Schedule.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: 17A Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval: The district submitted a copy of the Power Point that was used in the physical restraint training. The sign-in sheets submitted, however, did not confirm that all staff received physical restraint training within the first 30 days of the school year.
Department Order of Corrective Action: If sign-in sheets are not available to confirm staff attendance at the physical restraint training held during the first 30 days of the school-year, submit the following:
A statement of assurance that physical restraint training took place with the date(s) of the training and the signature and position of all attendees.
Required Elements of Progress Report(s): See above.
Progress Report Due Date(s): January 21, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic : CR 20 Staff training on confidentiality of student records
Rating: Partially Implemented
Department CPR Finding: Documentation and interviews indicate that paraprofessionals receive a handbook that includes information regarding the confidentiality of student records; however, paraprofessionals have not received training on this topic.
Narrative Description of Corrective Action: Paraprofessionals received training on first inservice of 2010.
Title/Role of Person(s) Responsible for
Implementation:
James Kelleher, Assistant Superintendent
Expected Date of Completion for Each
Corrective Action Activity: Oct. 6, 2010
Evidence of Completion of the Corrective Action: Sign in forms.
Description of Internal Monitoring Procedures: Regular review of annual PD calendars.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 20 Status of Corrective Action:
Approved Partially Approved Disapproved
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Scituate CPR Corrective Action Plan
21

Basis for Partial Approval or Disapproval: The sign-in sheets submitted do not indicate that all paraprofessionals received training in the confidentiality of student records.
Department Order of Corrective Action: If sign-in sheets are not available to confirm paraprofessionals’ attendance at the confidentiality of student records training held during the first inservice of the school-year, submit the following:
A statement of assurance that training took place regarding the confidentiality of student records, the date(s) of the training, and the signature and position of all attendees.
Required Elements of Progress Report(s): See above.
Progress Report Due Date(s): January 21, 2010
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: CR 21 Staff training regarding civil rights responsibilities
Rating: Partially Implemented
Department CPR Finding: Documentation and interviews indicate that paraprofessionals have not received training on civil rights responsibilities.
Narrative Description of Corrective Action: All paraprofessionals have been trained on civil rights responsibilities.
Title/Role of Person(s) Responsible for
Implementation: James Kelleher, Assistant
Expected Date of Completion for Each
Corrective Action Activity: Oct. 6, 2010
Superintendent
Evidence of Completion of the Corrective Action: Sign in sheets.
Description of Internal Monitoring Procedures: Review of PD agendas.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: CR 21 Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval: The sign-in sheets submitted do not indicate that all paraprofessionals received civil rights training.
Department Order of Corrective Action: If sign-in sheets are not available to confirm paraprofessionals’ attendance at the civil rights training held during the first in-service of the schoolyear, submit the following:
A statement of assurance that civil rights training took place, the date(s) of the training, and the signature and position of all attendees.
Required Elements of Progress Report(s): See above.
Progress Report Due Date(s): January 21, 2010
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Scituate CPR Corrective Action Plan
22

MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
Charter School or District: Scituate Public Schools
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Name of School/District Staff Member
Mandatory One-Year Compliance Date: September 26, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 3 Initial Identification Rating: Partially Implemented
Department CPR Finding: Interviews indicate that when the district learns that a student’s first language is other than English, there is often a delay of up to four weeks before a student’s English language proficiency is assessed.
Narrative Description of Corrective Action: The district has hired a ELL teacher for 2010-11.
This position was unfilled during the time of the CPR, which created unprecedented delays in assessing proficiency. The concern with the delay has therefore been eliminated now that the district has hired appropriate staff to conduct assessments for proficiency.
Title/Role of Person(s) Responsible for
Implementation: Patricia Bowers, ELL Teacher
Expected Date of Completion for Each
Corrective Action Activity: Jan. 15, 2011
Evidence of Completion of the Corrective Action: Student records.
Description of Internal Monitoring Procedures:
Patricia Bowers reviews initial timeline with supervisors.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 3 Initial
Identification
Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval: The district did not indicate that it would monitor the timelines for assessing the language proficiency of a newly enrolled LEP student.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Scituate CPR Corrective Action Plan
23

Department Order of Corrective Action: Complete a review of records of students whose first language is other than English who have enrolled this school year. Review the date of their registration and the date that their English Proficiency was assessed. If there was any delay in assessing the student, complete a root cause analysis and develop a corrective action to address the issue.
Required Elements of Progress Report(s): By May 2, 2011, submit a report of the review of timelines for assessing LEP students who have enrolled this school year. If there was any delay in assessing the student, report on the root cause and the specific corrective action.
Progress Report Due Date(s): May 2, 2011
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and Rating: Partially Implemented
Structure
Department CPR Finding: Sheltered English immersion (SEI) is a program model for limited English proficient (LEP) students composed of two parts—English as a second language (ESL) and sheltered content instruction. ESL is explicit, direct instruction about the English language, delivered to LEP students only and designed to promote the English language development of LEP students. Sheltered content instruction is an approach for teaching content to LEP students in strategic ways that make the subject matter concepts comprehensible while promoting the LEP students’ English language development.
A review of district documents shows that the district does have a completed ESL curriculum based on the Massachusetts English Language Proficiency Benchmarks and Outcomes but has not completed adequate curriculum maps for all grade levels.
For almost all LEP students in the district, the number of hours of ESL instruction is inconsistent with recommended hours as outlined in the Department’s September 2009 guidance document:
“
Guidance on Using MEPA Results to Plan Sheltered English Immersion (SEI) Instruction and Make
Reclassification Decisions for Limited English Proficient (LEP) Students.” For example, Beginners at the elementary level receive only two 30 minute periods per week of ESL instruction.
Content instruction is based on the appropriate Massachusetts Curriculum Framework; however, it is clear that LEP students do not receive sheltered content instruction as no teachers have completed all of the required categories of SEI professional development focused on the skills and knowledge necessary for sheltering instruction, as described in the Commissioner’s Memorandum of June 2004.
However, most district staff, particularly those teaching ELLs, have completed some of the Category trainings and a district SEI PD plan has been developed.
Narrative Description of Corrective Action: Development of curriculum maps and revised schedules.
Title/Role of Person(s) Responsible for
Implementation: James Kelleher, Assistant
Superintendent and Patricia Jacquart,
Department Chairperson for ELL
Expected Date of Completion for Each
Corrective Action Activity: Sept. 1, 2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Scituate CPR Corrective Action Plan
24

Evidence of Completion of the Corrective Action: Adequate Curriculum Maps for all grade levels; consistency in ESL instruction according to DESE's 2009 guidance document, and continued staff training for all staff to meet requirements of 2004 Commissioner's Memorandum.
Description of Internal Monitoring Procedures: Regular review of maps, instructional schedules and training schedule by Assistant Superintendent.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Program Placement and Structure
Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval: The district has a date for completion of the Corrective
Action Plan (CAP). In the CAP the district specifies a date by which they will have developed adequate curriculum maps for all grade levels and provide consistent hours of ESL instruction in accord with the Department’s guidelines. In regard to hours of ESL instruction, the district was providing to beginners, for example, only two-30 minute segments a week of ESL instruction. Yet the guidelines recommend that districts provide minimally 12.5 hrs a week for levels 1 and 2; 1-2 hrs per day or 5-10 hrs a week for level 3; and 30 minutes a day or 2.5 hours per week for levels 4 and 5.
The district is developing curriculum maps for all grade levels. Please call the Office of English
Language Acquisition and Academic Achievement (OELAAA) with questions or concerns regarding this requirement.
In regard to teachers’ professional development, the district has continued training teachers in all schools in all 4 categories of SEI and provided the Department with a deadline of October 6, 2010 when they intend to complete the CAP for this criterion. For example, the district submitted a signed in sheet for 12 teachers who took Category 1 training. The list of teachers covered most grade levels except 5, 6, and 7. For the high school, however, only one high school Math teacher took this training.
If by the specified date, SEI training in the 4 categories has not been completed, the district must submit a plan that will ensure completion of the 4 categories for all content area teachers instructing
ELLs, as well as a plan to ensure placement of ELLs with content area teachers who have received SEI training.
The district’s internal monitoring does not address how it will provide evidence that all core academic subject teachers who have English Language learners (ELLs) in their classrooms have received SEI training in all 4 categories. In addition, the district does not explain how it will internally monitor appropriate assignments of ELLs to qualified content area teachers. These two issues should be addressed in the plan referred to above.
Department Order of Corrective Action:
Provide schedules of ELLs indicating hours of ESL instruction and proficiency levels by May 2, 2011.
Provide evidence of SEI professional development category training or develop a plan for its anticipated completion by May 2, 2011 (see specific submission requirements below).
Develop a monitoring summary report for monitoring the requirements of this criterion by May 2, 2011
(see specific submission requirements below).
Required Elements of Progress Report(s):
Submit completed curriculum maps. Submit this by May 2, 2011.
Submit evidence of completed SEI category trainings, such as attendance sheets that indicate
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Scituate CPR Corrective Action Plan
25

instructors’ grades/subjects taught, and dates of SEI training completed for all categories. The list must include all teachers who are instructing ELLs. If SEI training in all categories has not been completed by the date anticipated, submit a plan with a list of teachers instructing ELLs, yet to be trained, for each incomplete training category and an anticipated completion date. Submit this May 2, 2011.
Submit schedules for ELLs in all grades to show placement with content area teachers who have been
SEI trained. Submit schedules by May 2, 2011. Submit an update by date To Be Determined (TBD).
Provide a most recent monitoring summary report with results of internal monitoring and actions taken to remedy any areas of noncompliance. Submit this by May 2, 2011.
Progress Report Due Date(s): May 2, 2011 and TBD
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10 Parental Notification Rating: Partially Implemented
Department CPR Finding: Documentation indicates that the parent notification letter asks for parent consent for ELE services when none is required.
Narrative Description of Corrective Action: The parent notification letter no longer asks for parent consent.
Title/Role of Person(s) Responsible for
Implementation: James Kelleher
Expected Date of Completion for Each
Corrective Action Activity: Oct. 6, 2010
Evidence of Completion of the Corrective Action: Revised parent notification letters
Description of Internal Monitoring Procedures: Regular meetings of ELL teacher and administrators.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10 Parental
Notification
Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): None required.
Progress Report Due Date(s):
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Scituate CPR Corrective Action Plan
26

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11 Equal Access to
Academic Programs and Services
Rating: Partially Implemented
Department CPR Finding: Documentation indicates that the district does not ensure that LEP students are taught to the same academic standards and curriculum as all students. As a result, LEP students are not provided with the same opportunities to master such standards as other students as teachers have not completed all of the required Categories of SEI professional development focused on the skills and knowledge necessary for sheltering instruction. See also ELE 15.
Documentation and interviews indicate that LEP students at Gates Intermediate School do not receive points for ELE classes when points are awarded for all other academic classes and are used for promotion to the next grade.
Narrative Description of Corrective Action: Students at Gates receive the same points for ELL class as for all other academic classes, and these points are used for promotion to the next grade.
Title/Role of Person(s) Responsible for
Implementation: James Kelleher, Assistant
Superintendent
Expected Date of Completion for Each
Corrective Action Activity: Sept. 1, 2010
Evidence of Completion of the Corrective Action: Revised Gates schedule and handbook;
Statement from principal.
Description of Internal Monitoring Procedures: Review of Gates schedule and handbook.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11 Equal Access to
Academic Programs and Services
Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval: The district submitted a revised Program of Studies for the Gates Intermediate School and indicated that ELE classes were referred to as Academic Strategies and stated that points were awarded for these classes. The information in the Program of Studies, however, makes no reference to points awarded and refers to Academic Strategies as an IEP service that must be prescribed by an IEP.
Department Order of Corrective Action: The district must submit a description of the point system at the Gates Intermediate School and indicate the number of points that can be awarded for ELE classes. In addition, submit a copy of a report card of an English language learner that demonstrates that points have been awarded for ELE classes.
Required Elements of Progress Report(s): By May 2, 2011, submit a description of the point system at the Gates Intermediate School and indicate the number of points that can be awarded for ELE classes. In addition, submit a copy of a report card of an English language learner that demonstrates that points have been awarded for ELE classes.
See also ELE 5 for professional development.
Progress Report Due Date(s): May 2, 2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Scituate CPR Corrective Action Plan
27

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 14 Licensure Requirements Rating: Partially Implemented
Department CPR Finding: The district has no licensed ESL teachers.
Narrative Description of Corrective Action: District has hired an ELL teacher.
Title/Role of Person(s) Responsible for
Implementation: James Kelleher, Assistant
Superintendent
Expected Date of Completion for Each
Corrective Action Activity: Sept. 1, 2010
Evidence of Completion of the Corrective Action: License for ELL teacher
Description of Internal Monitoring Procedures: Maintenance of ELL license for teacher.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 14 Licensure
Requirements
Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval: The district hired an ESL instructor in September 2010.
A copy of the ESL license was submitted indicating that the ESL instructor has an English as a Second
Language license for grades 5-12. The district did not provide the licensure or waiver for the teacher providing English language development instruction at the elementary level.
Department Order of Corrective Action: Provide a copy of the license or waiver of the staff member providing English language development instruction at the elementary level.
Required Elements of Progress Report(s): Provide a copy of the license or waiver of the staff member providing English language development instruction at the elementary level by May 2, 2011.
Progress Report Due Date(s): May 2, 2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Scituate CPR Corrective Action Plan
28

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional
Development Requirements
Rating: Partially Implemented
Department CPR Finding: Content instruction is based on the appropriate Massachusetts
Curriculum Framework; however, it is clear that LEP students do not receive sheltered content instruction as no teachers have completed all of the required categories of SEI professional development focused on the skills and knowledge necessary for sheltering instruction, as described in the Commissioner’s Memorandum of June 2004. However, most district staff have completed several of the Category trainings approaching the amount necessary to be considered “qualified,” and a district SEI PD plan has been developed.
Narrative Description of Corrective Action: Continued training for all teachers on all categories of training.
Title/Role of Person(s) Responsible for
Implementation: James Kelleher, Assistant
Superintendent
Expected Date of Completion for Each
Corrective Action Activity: Oct. 6, 2010
Evidence of Completion of the Corrective Action: Sign in sheets from training sessions
Description of Internal Monitoring Procedures: Goal setting for P.D. for SEI for all teachers; schedules for P.D. for SEI.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15 Professional
Development Requirements
Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval: See ELE 5 for Professional Development Requirements,
Department Order of Corrective Action: See ELE 5.
Required Elements of Progress Report(s): See ELE 5.
Progress Report Due Date(s): See ELE 5.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Scituate CPR Corrective Action Plan
29

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18 Records of LEP students Rating: Partially Implemented
Department CPR Finding: Record review indicates that not all LEP student records contain the following:

Home language survey;

Parent notification letters; and

Progress reports
Narrative Description of Corrective Action: Files have been updated with all required materials.
Title/Role of Person(s) Responsible for
Implementation: James Kelleher, Assistant
Superintendent
Expected Date of Completion for Each
Corrective Action Activity: Jan. 15, 2011
Evidence of Completion of the Corrective Action: Review of files
Description of Internal Monitoring Procedures: Ongoing review of files
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18 Records of LEP students
Status of Corrective Action:
Approved Partially Approved Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): By May 2, 2011, submit a copy of the results of internal monitoring of student records. Report on the number of records reviewed, the rate of compliance, and the steps taken to remedy any identified noncompliance.
Progress Report Due Date(s): May 2, 2011
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Scituate CPR Corrective Action Plan
30